2113185 Ontario Inc

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AGENDA

COUNTY OF OXFORD

COUNCIL MEETING

WEDNESDAY, AUGUST 14, 2013 9:30 A.M.

COUNCIL CHAMBER, OXFORD COUNTY ADMINISTRATION BUILDING, WOODSTOCK

MEETING #14

1. CALL TO ORDER Time ______

2. APPROVAL OF AGENDA

3. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4. ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

July 10 2013

5. PUBLIC MEETINGS

Resolution to go into a public meeting pursuant to the Planning Act Time ______

1. Application for Draft Plan of Subdivision 9:30 a.m. 2113185 Ontario Inc. - SB 12-06-3 subject lands are described as Part Lot 13, Concession 9, Part 1, 41R-5735 (South Norwich), Township of Norwich - located south of Mill Street, between Pine Street and Otterview Drive, in the Village of Otterville *See CASPO 2013-211

Resolution to adjourn the public meeting Time ______

Consideration of:

CASPO 2013-211 Re: Application for Draft Plan of Subdivision SB 12-06-3; 2113185 Ontario Inc.

Resolution to go into a public meeting pursuant to the Planning Act Time ______

2. Application for Official Plan Amendment 9:40 a.m. Township of Norwich - OP 13-05-3 subject lands are described as part Lots 6 and 7, Concession 5 (North Norwich), Township of Norwich - located on the north side of Airport Road, east of County Road 59, municipally known as 285767 Airport Road, in the Village of Norwich *See CASPO 2013-209

County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 2 COUNCIL AGENDA AUGUST 14, 2013

Resolution to adjourn the public meeting Time ______

Consideration of:

CASPO 2013-209 Re: Application for Official Plan Amendment OP 13-05-3: Township of Norwich

6. DELEGATIONS AND PRESENTATIONS

1. Reed Elliott 11:30 a.m. Suzanne Crellin Bryan Smith Mike Farlow Re: Legal Precedence for Aggregate Pit Rehabilitation and a Future Vision of Oxford County Presentation

7. CONSIDERATION OF DELEGATIONS AND PRESENTATIONS

Resolution

That the presentation on “Legal Precedence for Aggregate Pit Rehabilitation and a Future Vision of Oxford County” be received as information.

8. CONSIDERATION OF CORRESPONDENCE

1. The Honourable Kathleen Wynne, Premier of Ontario July 18, 2013 Re: Acknowledgement of Council's Recommendations regarding Smoking Premier Wynne - 071813

Resolution

That the correspondence from The Honourable Kathleen Wynne, Premier of Ontario, dated July 18, 2013, acknowledging Council's recommendations regarding smoking, be received as information.

2. Gregory F. Stewart, Meeting Investigator Donnelly Murphy Lawyers Professional Corporation July 26, 2013 Re: Closed Meetings Investigation - April 10, 2013 and April 24, 2013 G Stewart Letter 072613 Closed Meetings Investigation Report

Resolution

That the Investigation Report prepared by Gregory F. Stewart, Meeting Investigator, for the Closed meetings of Council held on April 10th and 24th, 2013, be received and referred to the CAO for the preparation of a Report.

County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 3 COUNCIL AGENDA AUGUST 14, 2013

3. Jeff Low, Chair Michael Barrett, CEO South West Local Health Integration Network (SW LHIN) July 31, 2013 Re: Invitation: Board-to-Board IHSP Engagement Sessions - Fall 2013 SW LHIN - 073113

Resolution

That the correspondence from the South West Local Health Integration Network (SW LHIN), dated July 31, 2013, be received and the following Council members be registered to attend the Board-to-Board IHSP Engagement Session scheduled for October 24, 2013: Warden Don McKay, Councillor John Lessif and Councillor SandraTalbot.

4. Ontario Electronic Stewardship (OES) July 19, 2013 Re: Update - Diversion of Electronic Waste from Landfill

OES letter 071913

Resolution

That the correspondence from Ontario Electronic Stewardship (OES), dated July 19, 2013, providing an update on diversion of electronic waste from landfill, be received as information.

9. REPORTS FROM DEPARTMENTS

COMMUNITY AND STRATEGIC PLANNING

CASPO 2013-211 Re: Application for Draft Plan of Subdivision SB 12-06-3; 2113185 Ontario Inc.

Recommendations

1. That Oxford County Council hold a public meeting pursuant to 51(20) of the Planning Act, R.S.O. 1990, as amended, to consider an application for approval of a draft plan of subdivision for Application SB 12-06-3 (2113185 Ontario Inc.);

2. And further, that Oxford County Council, at its regular meeting of September 11, 2013, give draft plan approval to a proposed subdivision submitted by 2113185 Ontario Inc. (File No. SB 12-06-3) and prepared by GSP Group Inc., for lands described as Part Lot 13, Concession 9, Part 1, 41R-5735, South Side of Mill Street (South Norwich), requesting 26 single detached lots and an extension of a local street (Otterview Drive), as well as one new local street, subject to the conditions of draft plan approval as contained in Planning Report No. 2013-211.

County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 4 COUNCIL AGENDA AUGUST 14, 2013

CASPO 2013-209 Re: Application for Official Plan Amendment OP 13-05-3: Township of Norwich

Recommendations

1. That Oxford County Council hold a public meeting pursuant to Section 17(15) of the Planning Act, R.S.O. 1990, as amended, to consider an application for Official Plan Amendment;

2. And further, that County Council approve the application by the Township of Norwich (File No. OP13-05-3), to re-designate the subject lands from Open Space to Industrial and to establish special development policy to permit the construction of a Township Administration Building as well as the development of mixed-use industrial lands with accessory residential uses, for lands described as Part Lots 6 & 7, Concession 5 (North Norwich), Township of Norwich, and that Council approve the attached Amendment No. 177 to the County of Oxford Official Plan and raise the necessary implementing by-law.

CASPO 2013-219 Re: Party Status for an Ontario Municipal Board Hearing Consent Applications B13-26-2 to B13-28-2 and Minor Variance Applications A13-06-2 & A13-07-2 (Tru-Built Construction Inc.)

Recommendation

1. That County Council seek party status before the Ontario Municipal Board for the hearing regarding Consent Applications B13-26-2 to B13-28-2, inclusive and Minor Variance Applications A13-06-2 & A13-07-2 (Tru-Built Construction Inc.) and that County Council uphold the recommendations contained in Planning Report 2013- 180.

PUBLIC WORKS

PW 2013-52 Re: County of Oxford Hemson Consulting Inc. Presentation 2014 to 2016 Water and Wastewater Rates

Recommendations

1. That Public Works Report PW 2013-52, regarding the background information for the proposed 2014, 2015 and 2016 water and wastewater rates for County systems, be received as information;

2. And further, that Public Works along with the Strategic Communication & Engagement team begin implementing the public consultation plan as set out in Document 1 of Report PW 2013-48.

County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 5 COUNCIL AGENDA AUGUST 14, 2013

PW 2013-55 Re: Class Environmental Assessment – Tillsonburg Wastewater Treatment Plant

Recommendations

1. That County Council accept the Environmental Study Report (ESR) for the Tillsonburg Wastewater Treatment Plant (WWTP) prepared by XCG Consultants Ltd., dated July 22, 2013;

2. And further, that Council direct staff to post a Notice of Completion for the required 30-day public review period.

PW 2013-57 Re: Oxford County Trails Master Plan – Progress Update

Recommendation

1. That County Council receive Public Works Report No. PW 2013-57 for information.

PW 2013-56 Re: Speed Limit Reduction–Oxford Road 24 East of Tavistock

Recommendations

1. That a 60 km/hr speed zone be established on Oxford Road 24 entering Tavistock from the east;

2. And further, that Oxford County By-law No. 3742-98 Schedule ”C” be amended by County Council to reflect the change and that the Warden and Clerk be authorized to execute this amended by-law;

3. And further, that Ontario Provincial Police and the Township of East Zorra- Tavistock be advised of the 60km/h speed limit.

PW 2013-54 Re: 2013 and 2014 Bonded Wearing Course Contract

Recommendations

1. That County Council award a contract to the low bidder, Norjohn Contracting and Paving Ltd., in the amount of $1,431,650.00 plus HST, for 2013 and 2014 Bonded Wearing Course contract;

2. And further, that County Council approve the re-allocation of $15,700.00 from the County Road 8 project to the 2013 Bonded Wearing Course portion.

PW 2013-51 Re: Parkinson Road Reconstruction- Phase I Contract

Recommendation

1. That County Council award a contract to Elgin Construction, the low bidder in the amount of $1,259,417.00 plus HST for the Parkinson Road Reconstruction- Phase I Contract, Woodstock.

County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 6 COUNCIL AGENDA AUGUST 14, 2013

CORPORATE SERVICES

CS 2013-22 Re: Business Plan and Budget Review – 2nd Quarter

Recommendation

1. That Report No. CS 2013-22 entitled “Business Plan and Budget Review – 2nd Quarter” be received for information.

CS 2013-23 Re: 2014 Draft Budget Schedule

Recommendation

1. That the 2014 draft budget schedule as set out in Report No. CS 2013-23 be approved.

CS 2013-24 Re: Internal Debt Financing – South-West Oxford

Recommendation

1. That By-law No. 5497-2013, being a by-law to authorize the borrowing upon reserve funds in the amount of $127,103.78 for the purposes of financing various municipal drains and the Salford Community Centre Solar Project as authorized by Township of South-West Oxford by-laws, be presented to Council for enactment.

10. UNFINISHED BUSINESS

Pending Items

11. NOTICE OF MOTIONS

12. NEW BUSINESS/ENQUIRIES/COMMENTS

13. CLOSED SESSION

14. CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

15. BY-LAWS

BY-LAW NO. 5495-2013 Being a By-law to remove certain lands from Part Lot Control.

BY-LAW NO. 5496-2013 Being a By-law to adopt Amendment Number 177 to the County of Oxford Official Plan.

BY-LAW NO. 5497-2013 Being a By-law to authorize the borrowing upon reserve funds in the amount of $127,103.78 for the purposes of the Corporation of the Township of South-West Oxford.

BY-LAW NO. 5498-2013 Being a By-law imposing special annual drainage levies upon Area Municipalities.

County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda PAGE 7 COUNCIL AGENDA AUGUST 14, 2013

BY-LAW NO. 5499-2013 Being a By-law to authorize the Chief Administrative Officer to execute a Mobile Application Content Agreement between the County of Oxford and TecVana Corporation, London, Ontario, allowing for the addition of specific content to TecVana’s Geo Adventures Mobile Application (Geo Adventures App).

16. ADJOURNMENT Time ______

County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, ► Addition to Agenda MINUTES

OF THE

COUNCIL OF THE

COUNTY OF OXFORD

County Council Chamber Woodstock July 10, 2013

MEETING #13

Oxford County Council meets in regular session this tenth day of July, in the Council Chamber, County Administration Building, Woodstock.

1. CALL TO ORDER:

9:30 a.m., with Warden McKay in the chair.

All members of Council present except Councillor Sobeski.

Councillor Sobeski arrives at 9:31 a.m.

Staff Present: P. M. Crockett, Chief Administrative Officer P. D. Beaton, Corporate Manager of Human Services L. S. Buchner, Director of Corporate Services C. Fransen, Corporate Manager of Woodingford Lodge G. K. Hough, Corporate Manager of Community and Strategic Planning M. Metcalfe, Manager of Health Promotion A. Smith, Corporate Manager of Human Resources R. G. Walton, Director of Public Works B. J. Tabor, Clerk

Warden McKay allows an opportunity for Council members to provide good news updates from their area municipalities.

2. APPROVAL OF AGENDA:

RESOLUTION NO. 1:

Moved by: Ted Comiskey Seconded by: Donald Doan

That the Agenda be approved.

DISPOSITION: Motion Carried

3. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:

NIL

4. ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING:

Council Minutes of June 26, 2013

Page 2 July 10, 2013

RESOLUTION NO. 2:

Moved by: Ted Comiskey Seconded by: Donald Doan

That the Council Minutes of June 26, 2013 be adopted.

DISPOSITION: Motion Carried

5. PUBLIC MEETINGS:

RESOLUTION NO. 3:

Moved by: Donald Doan Seconded by: Marion Wearn

That Council rise and go into a public meeting pursuant to Section 17(15) of the Planning Act, R.S.O. 1990, as amended, to consider an application for Official Plan Amendment for Application No. OP 13- 03-5, and that the Warden chair the public meeting.

DISPOSITION: Motion Carried (9:37 a.m.)

1. Application for Official Plan Amendment 2341006 Ontario Inc. - OP 13-03-5 to re-designate the subject lands from Agricultural Reserve to Open Space and to establish a site-specific development policy to permit the creation of a non-farm rural residential lot with an existing dwelling subject lands are described as Part Lot 12, Concession 8 (East Nissouri), in the Township of Zorra – located on the east side of Cobble Hills Road between Road 78 and Thorndale Road (Oxford Road 16) municipally known as 5714 Cobble Hills Road, Township of Zorra

The Chair asks G. Hough, Corporate Manager of Community and Strategic Planning, to come forward to present the application. G. Hough summarizes Official Plan Amendment Application OP 13-03-5 as is contained in Report No. CASPO 2013-186. He explains that Planning staff are recommending approval to re-designate the subject lands from Agricultural Reserve to Open Space but are not recommending approval to establish a site-specific development policy to permit the creation of a non- farm rural residential lot with an existing dwelling as it is not consistent with the Provincial Policy Statement and is contrary to the general purpose or intent of the Official Plan. G. Hough explains the concern of staff regarding the setting of precedents as it relates to applications for severance of surplus houses off of farm properties. He advises that the Township of Zorra, at their June 18, 2013 meeting, passed resolutions in support of both components of the application. G. Hough suggests that if Council does approve the application, which is not the recommendation of staff, that the special policy proposed by the applicant be expanded to include a prohibition on any future dwelling construction on the lands, meaning that any further residential use proposed for the golf course/ski hill site would require amendments to both the Official Plan and the Township’s Zoning By-law.

G. Hough responds to a question from the Chair stating that approval of the application does not create the lot and the application for severance would have to go forward to the Land Division Committee. He states that the applicant has actually made a severance application under the current policies which was not successful. They are now seeking a change in policy which, if approved, would form the policy basis for the severance to be supported.

The Chair opens the meeting to questions from members of Council.

Councillor Lupton provides her thoughts and those of Zorra Council on the application. She states that the application is not clear cut and that her Council spent a lot of time thinking about it. She explains that the golf course has no use for the house on the property and that it is not viable to the operation. Councillor Lupton advises that it is a beautiful home surrounded by trees and if left as part of the golf course would have a minimal effect on assessment. If separated it would have a better effect on assessment. She explains that she strongly believes in supporting and protecting agricultural land, but Page 3 July 10, 2013

believes this application would have minimal effect on the neighbouring farmers. The application today is not a perfect solution but Councillor Lupton believes it is the lesser of two evils. She understands the argument of precedent setting, but states that it will only be a precedent if you allow it to be a precedent. Councillor Lupton asks for Council’s comments and support.

Councillor Tait leaves the meeting at 9:49 a.m.

In response to a question from Councillor Lessif, G. Hough clarifies the options previously given regarding this application.

The Chair asks if anyone on behalf of the applicant wishes to speak.

Brandon Flewwelling, Senior Planner, GSP Group Inc., the Planning Consultant to the owners of the property, and Doug Breen, Regional VP, GolfNorth, come forward. B. Flewwelling proceeds through a PowerPoint presentation, provided to the Clerk which will serve as part of the record. He gives background to the application and provides rationale for the proposed lot to be created including the support of the Township of Zorra. B. Flewwelling requests that Council modify the recommendation of the Planning Report to support the creation of the non-farm rural residential lot in this unique circumstance. He is supportive of adding into the policy that no future dwelling be permitted on the recreational or open space portion of the property.

D. Breen advises that he is a Councillor in the Township of Guelph/Eramosa and brings greetings from Mayor Chris White who is also the Warden of Wellington County. He refers to and agrees with Councillor Lupton’s summation of the application and empathizes with Council’s decision as, in his experience in Wellington County, a lot of time is taken on these types of severance applications. D. Breen speaks to the uniqueness and radical difference to this application compared to most consolidations in that it is not a farm; it is a consolidation of a business operation which happens to be a golf course rather than a farm. It is different from a farmland severance in that it is not farmland; it is a commercial operation. He states that it is unique and that is why they are here and he believes and agrees that a special provision would be very appropriate in this case. He explains that when this is complete, there will be exactly the same number of residences, exactly the same amount of agricultural land, and nothing really changes on the ground. D. Breen speaks to the fact that the business of golf has fundamentally changed much the way the business of agriculture has fundamentally changed. This, in turn, has changed how many houses are needed in the agricultural landscape and similarly with golf courses where owners no longer live on site. He explains that GolfNorth has no need or desire for someone to live on site and the home is surplus to their operation. He does not see this as precedent setting for agriculture as this is not agricultural and has not been in agricultural production in his lifetime. He stresses that this is a unique situation which is not really offending the Provincial Policy Statement in agriculture in that they are not making any changes to the amount of agricultural land that is available and are not making any changes to the ability of the people in the area to farm their land. D. Breen seeks Council’s favourable consideration.

The Chair asks if there are any questions from members of Council.

In response to questions from Councillor Mayberry, D. Breen states that 2341066 Ontario Ltd. purchased the golf course in the fall of 2012 and that they were aware there was a house on the property and of the severance rules.

The Chair asks if there are any members of the public wishing to speak.

George Hutson, a resident of Zorra Township for 35 years, comes forward and speaks in support of the application. He states that he lives on a farm previously owned by his father-in-law who built a house for his son who was helping on the farm. He comments that farming has changed just as golf courses have changed. G. Hutson states that the house on his farm was built in 1979 and subsequently an application was put in for severance which was denied. He wonders if this application goes through whether he would be able to get a similar severance on the house that he has rented out. His value would be greater if he could sever rather than if he were to sell the farm with the house on it. He asks for common ground.

Page 4 July 10, 2013

G. Hough comments on the precedent that would be set in response to a question from the Chair. He states that a similar severance from a farm, unless it involves a consolidation, is not supportable and for the same reasons a change in policy would not be supported which would open up a door to other agricultural properties to make similar requests. He refers to the bigger picture when referring to the setting of precedent.

Councillor Tait returns to the meeting at 10:10 a.m.

G. Hutson reiterates that he is not against the golf course which has been there as many years as he has. He speaks to the uniqueness of the road and refers to the status of the properties on it with regard to some having severances and others not. He refers to the changes in agriculture over his 35 years of being there and his hope to be there quite a while longer. G. Hutson says, from a common sense point, the house that he owns sits in a bush lot and does not interfere with agriculture land and requests that houses in these unique situations be allowed to be severed. He refers to his hands being tied by policies where he is left to rent the house out or tear it down.

Councillor Comiskey speaks to the Comiskey family farm which could not be severed. He refers to the farm being sold to a person with multiple acreages, the house, barn and silo being torn down and the property going back to agriculture. Councillor Comiskey understands the situation today is different in that it could not go back into agriculture and asks G. Hough for clarification. G. Hough responds that it is not practical for the golf course/ski hill property with its terrain to go to agriculture. Councillor Comiskey does not believe that this case carries the same weight as agricultural land.

RESOLUTION NO. 4:

Moved by: Donald Doan Seconded by: Marion Wearn

That Council adjourn the public meeting and reconvene as Oxford County Council with the Warden in the chair.

DISPOSITION: Motion Carried (10:14 a.m.)

CASPO 2013-186 Re: Application for Official Plan Amendment OP 13-03-5: 2341006 Ontario Inc.

RESOLUTION NO. 5:

Moved by: Donald Doan Seconded by: Marion Wearn

That the recommendations contained in Report No. CASPO 2013-186, titled “Application for Official Plan Amendment - OP 13-03-5: 2341006 Ontario Inc.”, be adopted.

DISPOSITION: See Action of Council following Resolution No. 6

Recommendations Contained in Report No. CASPO 2013-186:

1. That Oxford County Council hold a public meeting pursuant to Section 17(15) of the Planning Act, R.S.O. 1990, as amended, to consider an application for Official Plan Amendment for Application No. OP 13-03-5;

2. And further, that County Council approve that portion of Official Plan Amendment Application File No. OP 13-03-5 as submitted by 2341066 Ontario Limited for lands described as Part Lot 12, Concession 8 (East Nissouri), located at 5714 Cobble Hills Road in the Township of Zorra, to re-designate the subject lands from Agricultural Reserve to Open Space;

Page 5 July 10, 2013

3. And further, that County Council not approve that portion of the Application File No. OP 13- 03-5 to establish a site-specific development policy to permit the creation of a 0.8 ha (2.0 ac) non-farm rural residential lot with an existing dwelling.

RESOLUTION NO. 6:

Moved by: Donald Doan Seconded by: Ted Comiskey

That the recommendations contained in Report No. CASPO 2013-186 be amended by changing Recommendation No. 3 to read “approve” and to include specific policy to prohibit any further dwellings on the lands.

DISPOSITION: Motion Not Carried

DISPOSITION ON RESOLUTION NO. 5: A Recorded Vote is requested by Warden McKay with the following results:

Those in Favour of the Motion Those Opposed to the Motion

Councillors Lessif, Mayberry, McKay, Talbot, Councillors Comiskey, Doan, Lupton, Sobeski, Wearn Tait

Total 5 Total 5

Resolution No. 5 is Not Carried

6. DELEGATIONS AND PRESENTATIONS:

1. Patricia Phelps, Curator Annandale National Historic Site Mary-Anne Murphy, Cultural Co-ordinator Oxford Creative Connections Inc. Re: Main Street Oxford

2. Art Lawson, General Manager John Lessif, Chair Jim Oliver, Vice Chair Chuck Hall, Treasurer South Central Ontario Region Economic Development (SCOR EDC) Re: SCOR EDC Strategic Update – 2013

As indicated on the Agenda, the delegations will be heard later in the meeting.

7. CONSIDERATION OF DELEGATIONS AND PRESENTATIONS:

To be dealt with later in the meeting.

8. CONSIDERATION OF CORRESPONDENCE:

1. The Honourable Jim Bradley Minister of the Environment June 26, 2013 Re: Oxford’s Correspondence regarding Alternatives to Landfill including a Proposed Waste Strategy for the Industrial, Commercial and Institutional (IC&I) Sector

Page 6 July 10, 2013

RESOLUTION NO. 7:

Moved by: John Lessif Seconded by: Margaret Lupton

That the correspondence from the Honourable Jim Bradley, Minister of the Environment, dated June 26, 2013, in reply to Warden McKay’s letter, dated February 14, 2013, clarifying Oxford County’s April 23, 2012 letter regarding alternatives to landfill, including a proposed waste strategy for the Industrial, Commercial and Institutional (IC&I) sector, be received as information.

DISPOSITION: Motion Carried

2. Jeff Surridge, CEO Community Employment Services June 28, 2013 Re: Ministry of Citizenship and Immigration Funding Opportunity

RESOLUTION NO. 8:

Moved by: Margaret Lupton Seconded by: John Lessif

That Oxford County support the Oxford Labour Force Development Committee’s application to the Ministry of Citizenship and Immigration, on behalf of the County of Oxford, under the Municipal Immigration Information Online (MIIO) Program for the purpose of adding video content to the Welcome to Oxford portal.

DISPOSITION: Motion Carried

9. REPORTS FROM DEPARTMENTS:

COMMUNITY AND STRATEGIC PLANNING

CASPO 2013-186 Re: Application for Official Plan Amendment OP 13-03-5: 2341006 Ontario Inc.

Report dealt with under Public Meetings.

CORPORATE SERVICES

CS 2013-18 Re: Tax Recoveries By-law – 2013

RESOLUTION NO. 9:

Moved by: Margaret Lupton Seconded by: John Lessif

That the recommendations contained in Report No. CS 2013-18, titled “Tax Recoveries By-law - 2013”, be adopted.

DISPOSITION: Motion Carried

Page 7 July 10, 2013

Recommendations Contained in Report No. CS 2013-18:

1. That Council approves funding of the Maximum Tax Protection Mechanism for the County’s portion of taxes for the Year 2013 to be recovered within the same tax class by clawing back from decreasing properties.

2. And further, that By-law No. 5486-2013, being a by-law to establish decrease limits for certain property classes for the Year 2013, be presented to Council for enactment.

CS 2013-19 Re: OILC Financing Application – County of Oxford

RESOLUTION NO. 10:

Moved by: Margaret Lupton Seconded by: John Lessif

That the recommendation contained in Report No. CS 2013-19, titled “OILC Financing Application – County of Oxford”, be adopted.

DISPOSITION: Motion Carried

Recommendation Contained in Report No. CS 2013-19:

1. That By-law No. 5487-2013, being a by-law to authorize the submission of an application to the Ontario Infrastructure Lands Corporation for temporary and long-term borrowing through the issue of debentures for the purposes of the County of Oxford, be presented to Council for enactment.

CS 2013-20 Re: OILC Financing Application – Blandford-Blenheim

RESOLUTION NO. 11:

Moved by: David Mayberry Seconded by: Sandra Talbot

That the recommendation contained in Report No. CS 2013-20, titled “OILC Financing Application – Blandford-Blenheim”, be adopted.

DISPOSITION: Motion Carried

Recommendation Contained in Report No. CS 2013-20:

1. That By-law No. 5488-2013, being a by-law to authorize the submission of an application to the Ontario Infrastructure Lands Corporation for temporary and long-term borrowing through the issue of debentures for the purposes of the Township of Blandford-Blenheim, be presented to Council for enactment.

CS 2013-21 Re: OILC Financing Application – Ingersoll

RESOLUTION NO. 12: Moved by: David Mayberry Seconded by: Sandra Talbot

That the recommendation contained in Report No. CS 2013-21, titled “OILC Financing Application – Ingersoll”, be adopted.

DISPOSITION: Motion Carried Page 8 July 10, 2013

Recommendation Contained in Report No. CS 2013-21:

1. That By-law No. 5489-2013, being a by-law to authorize the submission of an application to the Ontario Infrastructure Lands Corporation for temporary and long-term borrowing through the issue of debentures for the purposes of the Town of Ingersoll, be presented to Council for enactment.

WOODINGFORD LODGE

WDFL 2013-07 Re: Woodingford Lodge Woodstock – Accessibility Garden Residents to enjoy new barrier free outdoor space

RESOLUTION NO. 13:

Moved by: David Mayberry Seconded by: Sandra Talbot

That the recommendation contained in Report No. WDFL 2013-07, titled “Woodingford Lodge Woodstock - Accessibility Garden - Residents to enjoy new barrier free outdoor space”, be adopted.

DISPOSITION: Motion Carried

Recommendation Contained in Report No. WDFL 2013-07:

1. That Report No. WDFL 2013-07, “Woodingford Lodge Woodstock – Accessibility Garden", be received.

PUBLIC HEALTH AND EMERGENCY SERVICES

PHES 2013-11 Re: Youth Smoking in Oxford

RESOLUTION NO. 14:

Moved by: Patrick Sobeski Seconded by: Deborah Tait

That the recommendation contained in Report No. PHES 2013-11, titled “Youth Smoking in Oxford”, be adopted.

DISPOSITION: Motion Carried

Recommendation Contained in Report No. PHES 2013-11:

1. That County Council direct the Warden to send a letter to the Premier of Ontario to encourage ongoing development and implementation of evidence informed strategies aimed to:

a. Reduce the supply of legal and illegal tobacco products especially to youth,

b. Prevent young people from starting to use tobacco products,

c. Ensure youth and other smokers have access to a range of smoking cessation services,

d. Further reduce exposure to second-hand smoke in public places; and,

e. Ensure that Smoke-Free Ontario funding is adequate to implement all components of the strategy and takes into account smoking rates within a community. Page 9 July 10, 2013

CAO/CLERK

CAO 2013-11 Re: TecVana Interactive Geo-Adventures App

RESOLUTION NO. 15:

Moved by: Patrick Sobeski Seconded by: Deborah Tait

That the recommendations contained in Report No. CAO 2013-11, titled “TecVana Interactive Geo- Adventures App”, be adopted.

DISPOSITION : Motion Carried

Recommendations Contained in Report No. CAO 2013-11:

1. That Report No. CAO 2013-11 be received.

2. And further, that a by-law be raised authorizing the Chief Administrative Officer to sign all necessary documents to execute a service agreement with TecVana under the terms contained within Report No. CAO 2013-11.

At 11:03 a.m., Council recesses for a break.

At 11:11 a.m., Council resumes with Warden McKay in the chair.

All members of Council present except Councillors Tait and Wearn.

Councillor Wearn returns to the meeting at 11:14 a.m.

Councillor Tait returns to the meeting at 11:20 a.m.

6. DELEGATIONS AND PRESENTATIONS: (continued)

1. Patricia Phelps, Curator Annandale National Historic Site Mary-Anne Murphy, Cultural Co-ordinator Oxford Creative Connections Inc. Re: Main Street Oxford

Patricia Phelps, Curator, Annandale National Historic Site, and Mary-Anne Murphy, Cultural Co- ordinator, Oxford Creative Connections Inc., come forward to launch the “Main Street Oxford” banner project. P. Phelps explains that the project is a joint project between Oxford Creative Connections Inc. and the libraries, archives, historical societies and museums of Oxford County. Main Street Oxford is an easy and portable travelling exhibit that can be shared throughout the County to showcase for the citizens the County’s rich and unique heritage. She provides information regarding the images that were used on the banners. P. Phelps speaks regarding the importance of working together on these types of projects and gives credit to Oxford Creative Connections Inc. for their part in making this happen. She provides another example of working together in the World War I Commemorative Project that will run from 2014 to 2018 where 100 events will occur throughout the County to commemorate the 100th anniversary of the First World War. P. Phelps advises that the Main Street Oxford project will have its first exhibition installation at the Woodstock Museum after leaving the Chamber today.

Mary-Anne Murphy thanks Council for their continued support to Oxford Creative Connections. She states that the Main Street Oxford project was accomplished through a grant from the Oxford Small Business Support Centre. She thanks Mary Gladwin, Archivist, for her work regarding the project and also thanks the museums, archives and libraries for their joint effort. She continues her presentation by giving an update to Council regarding the activities of Oxford Creative Connections since she and Page 10 July 10, 2013

Murray Coulter attended Council as a delegation in October. She expects that they will return to Council in the fall with a further update.

Mary-Anne Murphy responds to questions and comments from Warden McKay and Councillor Lessif.

2. Art Lawson, General Manager John Lessif, Chair Jim Oliver, Vice Chair Chuck Hall, Treasurer South Central Ontario Region Economic Development (SCOR EDC) Re: SCOR EDC Strategic Update – 2013

Art Lawson, General Manager, South Central Ontario Region Economic Development (SCOR EDC), comes forward to present the SCOR EDC Strategic Update for 2013. Jim Oliver, Vice Chair, and Chuck Hall, Treasurer, are not in attendance. A. Lawson proceeds through a PowerPoint presentation which was provided as an attachment to Council’s electronic Agenda.

Councillor Lessif speaks from the floor of Council as Chair of SCOR EDR on SCOR activities of importance to Oxford. He advises regarding investment/agricultural opportunities and collaborative offers to partners as well as referring to meetings with Rural Affairs, FedDev and delegations at the AMO Conference. He speaks to the unique situation where Warden McKay is the Chair of SWEA, he is the Chair of SCOR, Dennis Travale, Mayor of Norfolk County, is the Vice Chair of the Western Ontario Wardens’, and Ron Eddy, Mayor of Brant County, is the President of ROMA thus providing a loud voice.

A. Lawson responds to a question from Councillor Mayberry and Councillor Doan and Warden McKay give comments.

7. CONSIDERATION OF DELEGATIONS AND PRESENTATIONS: (continued)

RESOLUTION NO. 16:

Moved by: John Lessif Seconded by: Margaret Lupton

That the presentation on “Main Street Oxford” be received as information.

DISPOSITION: Motion Carried

RESOLUTION NO. 17:

Moved by: John Lessif Seconded by: Margaret Lupton

That the presentation made on behalf of South Central Ontario Region Economic Development Corporation (SCOR EDC) be received as information.

DISPOSITION: Motion Carried

9. REPORTS FROM DEPARTMENTS: (continued)

PUBLIC WORKS

PW 2013-43 Re: Curbside Collection and Recycling Processing Contract Extensions

Page 11 July 10, 2013

RESOLUTION NO. 18:

Moved by: Patrick Sobeski Seconded by: Deborah Tait

That the recommendations contained in Report No. PW 2013-43, titled “Curbside Collection and Recycling Processing Contract Extensions”, be adopted.

DISPOSITION: Motion Carried

Recommendations Contained in Report No. PW 2013-43:

1. That a by-law be raised authorizing the Chief Administrative Officer to sign an agreement with Emterra Environmental for a one year contract extension to the existing curbside garbage, large article, and recycling collection contract, based on the terms and conditions summarized in Report PW 2013-43.

2. And further, that a by-law be raised authorizing the Chief Administrative Officer to sign an agreement with HGC Management Inc. for a one year contract extension to the existing recycling processing contract, based on the terms and conditions summarized in Report PW 2013-43.

PW 2013-44 Re: Class Environmental Assessment – North Street (Road 20)

RESOLUTION NO. 19:

Moved by: Deborah Tait Seconded by: Patrick Sobeski

That the recommendations contained in Report No. PW 2013-44, titled “Class Environmental Assessment – North Street (Road 20)”, be adopted.

DISPOSITION: Motion Carried

Recommendations Contained in Report No. PW 2013-44:

1. That County Council approve the Class Environmental Assessment for Part of Oxford Road 20 in Tillsonburg (North Street, between Broadway Street and the east Town limits);

2. And further, that Council direct staff to post a Notice of Completion for the required 30-day public review period.

PW 2013-47 Re: North Street (Rd 20), Tillsonburg – Appointment of Consultant for Detailed Design

RESOLUTION NO. 20:

Moved by: Deborah Tait Seconded by: Patrick Sobeski

That the recommendations contained in Report No. PW 2013-47, titled “North Street (Rd 20), Tillsonburg- Appointment of Consultant for Detailed Design”, be adopted.

DISPOSITION: Motion Carried

Page 12 July 10, 2013

Recommendations Contained in Report No. PW 2013-47:

1. That County Council approve an exemption in accordance with Section 12.1 of the Purchasing Policy and authorize staff to negotiate with CJDL Consulting Engineers to be retained to complete the detailed design for North Street (RD 20) in Tillsonburg as outlined by the Class Environmental Assessment dated June 28, 2013.

2. And further, that the Chief Administrative Officer be authorized to approve and execute all necessary documents pertaining to a negotiated consulting agreement with CJDL Consulting Engineers for the detailed design of North Street (Rd 20) in Tillsonburg.

PW 2013-45 Re: Encroachment Agreement with the Town of Tillsonburg, Oxford Road 51 (Simcoe St.)

RESOLUTION NO. 21:

Moved by: Deborah Tait Seconded by: Patrick Sobeski

That the recommendation contained in Report No. PW 2013-45, titled “Encroachment Agreement with the Town of Tillsonburg, Oxford Road 51 (Simcoe St.)”, be adopted.

DISPOSITION: Motion Carried

Recommendation Contained in Report No. PW 2013-45:

1. That a by-law be raised authorizing the Chief Administrative Officer to sign all necessary documents with the Corporation of the Town of Tillsonburg to permit the use of the County lands identified as Lot 45, Compiled Registered Plan 1653.

PW 2013-46 Re: Implementation of Cycling Initiatives Share the Road Signage

RESOLUTION NO. 22:

Moved by: Sandra Talbot Seconded by: David Mayberry

That the recommendations contained in Report No. PW 2013-46, titled “Implementation of Cycling Initiatives - Share the Road Signage”, be adopted.

DISPOSITION: Motion Carried

Recommendations Contained in Report No. PW 2013-46:

1. That Public Works be directed to install ‘Share the Road’ signs on Oxford Roads 33, 9, 4, and 20 as part of the sign installation program recommended in the cycling chapter of the Transportation Master Plan and;

2. And further, that Public Health and Emergency Services coordinate a public education program as detailed in Report PW 2013-46.

PW 2013-49 Re: County of Oxford By-law No. 5222-2010 Access to County Roads

Page 13 July 10, 2013

RESOLUTION NO. 23:

Moved by: Sandra Talbot Seconded by: Marion Wearn

That the recommendation contained in Report No. PW 2013-49, titled “County of Oxford By-law No. 5222-2010 - Access to County Roads”, be adopted.

DISPOSITION: Motion Carried

Recommendation Contained in Report No. PW 2013-49:

1. That County Council receive Report PW 2013-49 for information.

PW 2013-48 Re: County of Oxford 2014 to 2016 Water and Wastewater Rates

RESOLUTION NO. 24:

Moved by: Sandra Talbot Seconded by: David Mayberry

That the recommendations contained in Report No. PW 2013-48, titled “County of Oxford 2014 to 2016 Water and Wastewater Rates”, be adopted.

DISPOSITION: Motion Carried

Recommendations Contained in Report No. PW 2013-48:

1. That Public Works Report PW 2013-48, regarding the proposed 2014, 2015 and 2016 water and wastewater rates for County systems, be received as information;

2. And further, that staff be directed to set public consultation as set out in Document 1 of Report PW 2013-48.

10. UNFINISHED BUSINESS:

Pending Items

No discussion takes place regarding the Pending Items list.

11. NOTICE OF MOTIONS:

NIL

12. NEW BUSINESS/ENQUIRIES/COMMENTS:

NIL

13. CLOSED SESSION:

NIL

14. CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION:

Not Required.

Page 14 July 10, 2013

15. BY-LAWS:

BY-LAW NO. 5486-2013 Being a By-law to Establish Decrease Limits for Certain Property Classes for the Year 2013.

BY-LAW NO. 5487-2013 Being a By-law to authorize the submission of an application to the Ontario Infrastructure and Lands Corporation (“OILC”) for financing certain ongoing capital works for the County of Oxford; to authorize temporary borrowing from OILC to meet expenditures in connection with such works; and to authorize long term borrowing for such works through the issue of debentures to OILC.

BY-LAW NO. 5488-2013 Being a By-law to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (“OILC”) for financing certain capital works of the County of Oxford; and to authorize long term borrowing for such works through the issue of debentures to OILC.

BY-LAW NO. 5489-2013 Being a By-law to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (“OILC”) for financing certain capital works of the County of Oxford; and to authorize long term borrowing for such works through the issue of debentures to OILC.

BY-LAW NO. 5490-2013 Being a By-law to authorize the Chief Administrative Officer to execute a Conservation Agreement between the County of Oxford, Stewardship Oxford Incorporated and Ducks Unlimited Canada respecting a Wetland Project.

BY-LAW NO. 5491-2013 Being a By-law to remove certain lands from Part Lot Control.

BY-LAW NO. 5492-2013 Being a By-law to authorize the Chief Administrative Officer to sign a further Extension Contract Agreement with Emterra Group, Halton Recycling Ltd. for the provision of garbage, recycling and large article collection services for the County.

BY-LAW NO. 5493-2013 Being a By-law to authorize the Chief Administrative Officer to sign a further Extension Contract Agreement with HGC Management Inc. for the processing of recyclable materials in the County.

BY-LAW NO. 5494-2013 Being a By-law to authorize the Chief Administrative Officer to sign an Encroachment Agreement with The Corporation of the Town of Tillsonburg and related documents.

RESOLUTION NO. 25: Moved by: Marion Wearn Seconded by: Donald Doan

That the following By-laws be now read a first and second time: No. 5486-2013, No. 5487-2013, No. 5488-2013, No. 5489-2013, No. 5490-2013, No. 5491-2013, No. 5492-2013, No. 5493-2013 and No. 5494-2013.

DISPOSITION: Motion Carried Page 15 July 10, 2013

RESOLUTION NO. 26:

Moved by: Marion Wearn Seconded by: Donald Doan

That the following By-laws be now given third and final reading: No. 5486-2013, No. 5487-2013, No. 5488-2013, No. 5489-2013, No. 5490-2013, No. 5491-2013, No. 5492-2013, No. 5493-2013 and No. 5494-2013.

DISPOSITION: Motion Carried

16. ADJOURNMENT:

Council adjourns its proceedings until the next meeting scheduled for Wednesday, August 14, 2013 at 9:30 a.m.

12:04 p.m.

Minutes adopted on by Resolution No.

WARDEN

CLERK Legal Precedence for Aggregate Pit Rehabilitation & a Future Vision of Oxford County

A Zorra Township Case History 1 2 Aggregate Designations & Resource Identification:

 The Province of Ontario asked for identification of land containing aggregate (clay/sand/stone/gravel)  Identified as a provincial resource and governed under the Provincial Policy Statement (PPS), the Aggregate Resources Act (ARA), the County of Oxford Official Plan, Municipal land use plans  Pits and quarries are identified as an “interim” (temporary) land use in all cases 3 Zorra Aggregate Resource Map: Embro

Thamesford

Ingersoll 4

An Aggregate Pit in Zorra 5 A Zorra Case History

 Since the 1930’s the Elliott family has owned prime agricultural land within Zorra Township, Oxford County  In approx. 1970 Federal White Cement began processing aggregate on the neighbouring LaFarge property  Prior to the 1990’s the Elliott property was designated as “Quarry Area”, a designation that restricts private property owners from certain property uses such as operation of a commercial business 6 The Elliott Properties 7

 In 1998 Reed Elliott participated in an Ontario Municipal Board hearing, at his own personal expense, in an effort to remove the Quarry Area designation from his property and regain his personal property rights and freedoms re: protection and “permitted uses” of his land  The Township of Zorra requested that the Minister of Municipal Affairs and Housing refer the issue to the OMB and participated in the hearing, stating the scope as:  “Section 3.3.1.3 and Schedule Z-1 of the County of Oxford Official Plan dealing specifically with the designation of agricultural lands for future quarrying.”  OMB File # O960179  Decision/Order # 0911

 Decision of the OMB: The Elliott property must remain in the Quarry Area  Justification: Excluding the property from the wider quarry area (including the LaFarge, Federal White, and Global Stone [currently Carmeuse Lime] properties)would “reduce… the option for an integrated approach to resource [limestone] extraction and a program for comprehensive rehabilitation.” (emphasis added)  Section 3 of the County Plan promotes “integrated rehabilitation” 9

County Plan: Rehabilitation

 “To ensure quarry extraction is viewed as an interim[temporary]use of land and to promote comprehensive and integrated rehabilitation within and between [aggregate extraction] licenses providing significant social and environmental benefits to the County.” emphasis added 10

Previous Statements Made by MNR and MOE Emphasize Rehab

Statement made regarding current Carmeuse Lime property in Zorra 11 MOE Statements to Media in Response to Citizen Concerns

“Old quarries are not possible landfill sites, assured Linda Girard, an environmental officer from London.

Quarries are usually dug too deep and groundwater could be polluted by landfill, she said. Sites chosen for landfills also have to fit within guidelines.” -Sentinel Review, June 1991 12 2006 OMB Hearing

 The Ministry of Natural Resources (MNR) and Federal White Cement (FWC) pursued approval to re-zone land zoned General Agriculture (A2) to Quarry Industrial (MQ)  OMB File #s M030143 and Z030179  Decision/Order # 0732  Background: Zorra had denied this application based on “unresolved issues regarding air quality in the Beachville Area”

 Concerns with “cumulative impacts on groundwater”  “[I]mpact upon land uses in the surrounding area through noise and vibration levels”  Is the rehabilitation on the Site Plan consistent with the County Plan and Provincial Policy Statement?  A planner hired by FWC stated “The site would be rehabilitated progressively as the various phases were completed [quarried]… following extraction the site would be rehabilitated back to agricultural uses along with a lake, which would include conservation and/or recreational uses

 The OMB decision was to approve the zone change, based in part on the rehabilitation site plan, a legally binding agreement with the MNR, governed by the Ministry of Natural Resources

A thick cloud of particulate (dangerous dust) envelopes the FWC property and billows onto adjacent properties 15

June 2013, a plume of polluting emissions emanated from an FWC stack 16

May 2013, pollution from a FWC stack degrades Oxford air quality 17

Future Vision for Oxford!

 Currently Oxford, and Zorra in particular is home to many pits and quarries  While being quarried and prior to rehabilitation the taxes drawn from these properties are low  Aggregate companies are legally obligated to completely rehabilitate their properties, restoring them to the state laid out in their site plans  Ex: Agricultural use, recreational quality, lakes, wetlands, conservation areas 18

 Rehabilitation is FREE for the County of Oxford, it is the responsibility of aggregate license holders!  A rehabilitated aggregate property restores some of the value to the land that was lost during quarrying  Rehabilitation is to offer “net environmental gain” according to the County Plan 19

 Pits and quarries should be rehabilitated by the companies that own them in a timely and progressive manner (according to operational phases laid out on site plans): Oxford and our municipalities must encourage this  The Valley region of Oxford will have a series of “integrated” rehabilitated quarries; where each site plan is designed to take into consideration adjacent land uses 20

 Oxford can market the rehabilitated land as a draw to the tourism market:  Lakes, ponds and rivers  Conservation area lands  Recreational land  Outdoor activities like swimming, camping, snorkeling, scuba diving, hiking; to improve the health and well-being of Oxford residents and visitors  Businesses that cater to the recreation supported by the rehabilitated properties: B&Bs, cottage rentals, restaurants  Oxford supports 3000 tourism jobs: lets support this industry! 21 22 23 24

St. Mary’s, Ontario 25

Innerkip, Ontario 26 27 28

Conclusion  By helping enforce legally binding site plans, Oxford and its municipalities will experience a gain in usable, rehabilitated land  Recreational and conservation quality land can support a healthy outdoor lifestyle for residents and guests  Our health & environment and agricultural & tourism industries will benefit from after-uses that are compatible with healthy communities such as restored agricultural land and natural areas The Premier La premiere ministre of Ontario de !'Ontario Legislative Building Edifice de I'Assemblee legislative Queen's Park Queen's Park Toronto, Ontario Toronto (Ontario) M7A 1A1 M7A 1A1

July 18,2013

Mr. Donald E. McKay Warden Oxford County 21 Reeve Street PO Box 1614 Woodstock, Ontario N4S 7Y3

Dear Warden McKay:

Thank you for your letter in which you set out council's recommendations regarding smoking. I appreciate your keeping me informed of council's activities.

I note that you have sent a copy of your letter to my colleague the Honourable Deb Matthews, Minister of Health and Long-Term Care. I trust that the minister will also take council's views into consideration.

Thank you again for the information. Please accept my best wishes.

Sincerely, cl{~~ Kathleen Wynne Premier· COUNTY OF OXFORD GAO/CLERK'S OFFICE c: The Honourable Deb Matthews RECEIVED JUL 2 ~ 2013

P. J. MURPHY, B.A., LL.B.* DONNELLY M. J. DONNELLY, B.A., LL.B. [email protected] [email protected] *Certified by the Law Society of Upper Canada as a Specialist in Civil Litigation S. M. FEAGAN, B.A., B.Ed., M.A.,LL.B. [email protected] G. F. STEWART, B.A., LL.B. D|M [email protected] S.L. MULLEN, B.A., LL.B. L A W Y E R S [email protected] P.J. SMITH, B. Math, J.D. PROFESSIONAL [email protected] CORPORATION OF COUNSEL D. J. MURPHY Q.C. U R P H Y M [email protected]

July 26, 2013

CONFIDENTIAL

County of Oxford BY EMAIL AND REGULAR MAIL P. O. Box 1614 21 Reeve Street WOODSTOCK ON N4S 7Y4

Attention: Brenda J. Tabor, Clerk

Dear Ms. Tabor:

Re: Closed Meeting Investigation – April, 2013 Meetings

Enclosed please find my investigation of the Closed Meetings of Council conducted on April 10, 2013 and April 24, 2013.

I apologize for the lengthy time in preparing this report. As indicated in the report, I had some difficulty interpreting some of the documentation. There was also a little bit of a delay in the interviews with Council as a result of my schedules and the commencement of summer vacations for some of the Councilors.

If you have any questions after reviewing this report, please do not hesitate to contact me.

I will provide my account under separate cover.

Yours very truly, DONNELLY MURPHY PC

Per: Gregory F. Stewart GFS/jbr Encl. ______

18 THE SQUARE GODERICH, ONTARIO N7A 3Y7  969 B QUEEN STREET KINCARDINE, ONTARIO N2Z 2Y2

GODERICH 519 524 2154  1 800 332 7160  FACSIMILE 519 524 8550  KINCARDINE 519 396 3636 WWW.DONNELLYMURPHY.COM

201 Queens Avenue, Suite 700 London, ON N6A 1J1 Tel: 519 672-0445 • Fax: 519 672-6562 Toll Free: 1 866 294-5446 www.southwestlhin.on.ca

July 31, 2013

Invitation: Board-to-Board IHSP Engagement Sessions – Fall 2013

Dear Board Chair and CEO/Administrator,

The South West LHIN Board of Directors is pleased to provide the details regarding our fall board governance engagement sessions. Further to the email sent on May 17th, the purpose of the sessions is to have a meaningful discussion about our shared accountability for the transformation and sustainability of the health system. The decisions we make will support the collaborative actions to improve the health system for everyone. The alignment of health service provider strategies to the strategic directions in the South West LHIN’s Integrated Health Service Plan (IHSP) is a critical component of this work.

The sessions will provide further information on how we can work together to make that alignment happen and its importance as part of a transformation agenda for the health care system. As outlined in the agenda below, there will be an update from the South West LHIN, a health service provider highlighting a cross-sector initiative, a panel discussion on shared accountability and table discussions.

We have two requests of each provider board to ensure an informed discussion:

• At least 3 members of your board attend the session in your area, so we can have a fulsome conversation with a wide representation from all parts of the health system. CEOs/Administrators are also welcome to attend. • Those attending are familiar with the conclusions you reached in the Board Discussion Guide included in the May 17 email and the Self-Assessment Review sent to your organizations’ leaders on April 23 (template versions of these and other reference materials are posted here).

Agenda 6:30pm Registration and Networking 7:00pm Welcome and Introductions 7:10pm South West LHIN Update 7:20pm Health service provider highlighting a cross-sector initiative 7:30pm Panel of cross-sector leaders discussing: “Implications for Shared Accountability” 8:00pm Table discussions 8:50pm Recap

201 Queens Avenue, Suite 700 London, ON N6A 1J1 Tel: 519 672-0445 • Fax: 519 672-6562 Toll Free: 1 866 294-5446 www.southwestlhin.on.ca

Session Dates and Locations Region Location Date Grey-Bruce Best Western Inn on the Bay, Owen Sound September 24, 2013 Elgin Best Western, Stoneridge October 2, 2013 Huron-Perth Mitchell Golf & Country Club October 8, 2013 Oxford-Norfolk Ingersoll Golf Club October 24, 2013 London-Middlesex* (max 100) Lamplighter Inn, London October 29, 2013 London-Middlesex* (max 100) Sunningdale Golf & Country Club November 7, 2013

*Note – we are hosting two sessions in London-Middlesex to accommodate the larger number of providers in this region and will be capping each session at 100 participants.

We look forward to seeing you at what will be an informative evening.

Sincerely,

Jeff Low Michael Barrett Chair, South West LHIN CEO, South West LHIN

Report No: CASPO 2013-211 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

To: Warden and Members of County Council

From: Director of Community and Strategic Planning

Application for Draft Plan of Subdivision SB 12-06-3; 2113185 Ontario Inc.

RECOMMENDATIONS

REPORT HIGHLIGHTS

. The proposed draft plan of subdivision consists of 26 lots for single detached dwellings, serviced by municipal water and private, individual septic systems.

. The subject property is located adjacent to a Provincially Significant Wetland area. An Environmental Impact Study (EIS) was completed, as part of the applicant’s submission, and was reviewed by a third party environmental consultant. Implementation of the recommendations received from this study and subsequent review have been included as conditions of draft plan approval.

. The Council of the Township of Norwich approved, in principle, a rezoning of the subject property on July 9, 2013, to rezone the subject property from ‘Special Recreational Zone (REC-5)’ to ‘Residential Type 1 Zone (R1)’ to recognize the new use of the subject lands for low density residential development. An ‘Open Space (OS)’ zoning will also be applied to the rear 10 m (32.8 ft) portion of a number of lots on the west side of the subject property to accommodate for a buffer area between any potential development and the environmentally sensitive area on the west side of the draft plan of subdivision.

Page 1 of 11 Report No: CASPO 2013-211 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

. Generally, the draft plan is consistent with the relevant policies of the 2005 Provincial Policy Statement and the Official Plan, as the subject property is designated as Village.

Implementation Points

This application will be implemented in accordance with the relevant policies contained in the Official Plan.

Financial Impact

The approval of this application will have no financial impact beyond what has been approved in the current year’s operating budget.

Risks/Implications

There are no risks or other implications anticipated as a result of this application beyond those that can reasonably be expected for any such proposal with respect to potential appeals to the Ontario Municipal Board.

Strategic Plan

County Council adopted the County of Oxford Strategic Plan at its regular meeting of March 27, 2013. The initiative outlined in this report is fully supportive of the values and strategic directions as set out in the Plan and specifically supports Strategic Direction 3 – A County that Thinks Ahead and Wisely Shapes the Future, and Goal 3ii – Implement development policies and community design initiatives that strategically grow our economy and our community and actively promote the responsible use of land and natural resources.

DISCUSSION

Background

Owner: Agent:

2113185 Ontario Inc. Brandon Flewwelling 3513 Mavis Rd. GSP Group Inc Mississauga ON L5C 1T7 72 Victoria St. South Suite 201 Kitchener ON N2G 4Y9

Location:

The subject lands are described as Part Lot 13, Concession 9, Part 1, 41R-5735 (South Norwich), Township of Norwich. The lands are located south of Mill Street, between Pine Street and Otterview Drive, in the Village of Otterville.

Page 2 of 11 Report No: CASPO 2013-211 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

County of Oxford Official Plan:

Schedule “C-3” County of Oxford Village Settlement Strategy Plan

Schedule “N-1” Township of Norwich Settlement Land Use Plan

Township of Norwich Zoning By-law 07-2003-Z:

Existing Zoning: Special Recreation Zone (REC-5)

Proposed Zoning: Residential Type 1 Zone (R1) Open Space Zone (OS) – rear 10 m (32.8 ft) portion of lots on the west side of the Otterview Drive extension

Proposal:

The subject property is located on the south side of Mill Street in the Village of Otterville, at the end of Otterview Drive, as shown on Plate 1. The proposed draft plan of subdivision is an extension to a plan of subdivision that was developed in 1997 (File No. 32T-92001) which saw the creation of Mill Street and Otterview Drive in the Village of Otterville.

The proposed draft plan of subdivision proposes the creation of 26 lots, as well as the creation of a stormwater management pond (located east of the proposed subdivision, on land currently utilized by the Otter Creek Golf Club), and a 6 m (19.7 ft) access to the pond located between lots 18 & 19. Grass cutting and tree trimming around the pond will be maintained by the Otter Creek Golf Club, while the storm sewers and technical aspects of the pond will be undertaken by the Township. Maintenance of this feature will be further outlined in an agreement between the applicant and the Township.

The proposed draft plan of subdivision will extend Otterview Drive by approximately 485 m (1591.2 ft), and will include a new local street, located on the west side of Otterview Drive. Both streets will terminate in a cul-de-sac and will have municipal water services extending from Otterview Drive. Individual private septic systems are proposed for the lots. A tertiary sanitary treatment system has been recommended for each lot, as per a 2007 Hydrogeological Assessment report reviewed through the preliminary servicing report prepared by CJDL Consulting Engineers.

The subject property covers an area of 9.46 ha (23.4 ac) and is currently vacant. Surrounding land uses are comprised of single detached dwellings to the north and the Otter Creek Golf Course to the south, east and west. A significant portion of the area surrounding the subject property to the south, east and west has been identified, through the Environmental Impact Study (EIS), as Provincially Significant Wetland. As such, a number of recommendations and monitoring measures were provided based on the study and review. Implementation of these recommendations has been included as conditions of draft plan approval.

A rezoning was approved, in principle, by the Council of the Township of Norwich to establish appropriate zoning for the type of development proposed, being 26 lots for single detached dwellings. This zone change will rezone the subject property from ‘Special Recreational Zone (REC-5)’, which allowed for the use of the subject lands as a golf course, to ‘Residential Type 1 Page 3 of 11 Report No: CASPO 2013-211 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

Zone (R1)’. As well, an approximate 10 m (32.8 ft) strip of the rear portion of the lots on the west side of Otterview Drive will be rezoned ‘Open Space (OS)’ to accommodate for a buffer area between any potential development and the environmentally sensitive area on the west side of the proposed subdivision.

During the first phase of the Otterview Drive development, the subject property was identified as an area of potential archeological significance. As such an archeological assessment report was completed for the subject property during the initial development of Mill Street and Otterview Drive in 1997. At that time, conditions associated with that report were cleared by the Ministry of Tourism, Culture and Sport and final approval of the development was granted. The applicant has advised that at the time the assessment report was completed for the first phase of development, the lands subject to this application were also assessed. As a condition of draft plan approval for this application, the applicant will be required to provide this report to the Ministry, or to undertake an updated report, to the Ministry’s satisfaction. Until such time, no grading or other disturbances shall take place on the subject property until this agency has issued a letter of clearance.

The applicant has submitted a Preliminary Servicing Report, prepared by CJDL Consulting Engineers, detailing how the proposed development will be serviced. The applicant is proposing the following;

 Private sanitary servicing as the Village of Otterville does not have a communal collection or treatment system. A hydrogeological assessment, completed in 2007, indicated that an individual tertiary sanitary treatment system is recommended.  An extension of the existing watermain located at the end of Otterview Drive to service the new lots proposed. Hydrants will be installed throughout the development in accordance with Oxford County and Township of Norwich specifications.  Electrical and Utilities comprised of Erie Thames Power, Bell Canada, Nor-Del Cable TV and Union Gas are anticipated to have adequate capacity at the termination of Otterview Dirve.  The proposed subdivision will include an approximate 485 m (1591.2 ft) extension of Otterview Drive with an 85 m (278.9 ft) branch (labeled on the proposed draft plan as “Street One”). The proposed streets will terminate in a cul-de-sac with a 12.6 m (41.3 ft) back of curb radius. A 1.5 m (4.9 ft) sidewalk will be extended along the east side of the Otterview Drive extension.  Stormwater management will be provided by a wet pond which will control flow to pre- development levels to the Big Otter Creek. The outlet and the overflow will be designed to protect the existing ravine bank from erosion and will ensure the long term stability of the slope. The existing stormwater management area on Lot 26 will be abandoned, and flows will be conveyed to a new wet pond located on, and maintained by, the Otter Creek Golf Course. Access to the pond will be via Block 27, which is proposed as a 6 m (19.7 ft) wide municipally owned access.

Comments

Provincial Policy Statement (PPS)

Page 4 of 11 Report No: CASPO 2013-211 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013 authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act.

Planning staff are of the opinion that as the proposed development is located within a designated settlement area, it can be considered consistent with the relevant provincial policies for settlement areas. In addition, staff are satisfied that, with the implementation of the recommendations and monitoring measures proposed in the EIS, the proposed development will not negatively impact the adjacent natural heritage features.

Official Plan

The subject lands are located within the Village designation according to the County of Oxford Settlement Strategy Plan, as contained in the County of Oxford Official Plan. The Village designation permits low density residential development, restricted to a density required for the proper operation of individual private septic systems.

Planning staff are of the opinion that the applicant’s request for draft plan of subdivision to develop 26 lots for single detached dwellings is in keeping with the intent of the Official Plan as the proposed development will be developed at a density to accommodate the lot sizes required to sustain the proper operation of individual private septic systems, and will utilize existing Village lands for the purpose of low density residential development, as intended for lands designated as Village.

The subject lands are located adjacent to an area identified as Provincially Significant Wetland which has been designated as an Environmental Protection Area, according to the County of Oxford Environmental Features Plan, in the County Official Plan.

The Official Plan directs that development on lands adjacent to significant wetland features requires the submission, and peer review, of an Environmental Impact Study (EIS). The purpose of this study is to ensure that the proposed development will not result in adverse impacts on the adjacent wetland feature.

The applicant has submitted an EIS, which has been reviewed by a third party environmental consultant. Recommendations and monitoring measures were included in the report (and subsequent review comments) that address ways to satisfy the intent of the Official Plan. These recommendations have been included as conditions of draft plan approval.

With regard to the policies of Section 10.3 (Plans of Subdivision and Condominium) which requires a developer to address a series of standard review criteria concerning the adequacy of servicing, environmental impacts, transportation networks and integration with surrounding developments, the required studies and reports have been received and reviewed through this office and agency circulation. Planning staff are satisfied that these issues have been addressed, or will be addressed, through the imposition of standard and site-specific conditions of draft plan approval and development agreements.

Zoning By-Law

The Council of the Township of Norwich approved, in principle, the rezoning of the subject lands to ‘Residential Type 1 Zone (R1)’ to allow for the development of 26 lots for single detached dwellings. The application for draft plan of subdivision, as proposed, appears to meet the provisions of the ‘R1’ zone (as outlined in the Attachment section of this report).

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A 10 m (32.8 ft) portion of the rear yards on the west side of the proposed Otterview Drive extension have been identified (through the review of the Environmental Impact Study) as a required buffer area between any potential development and the environmentally significant features on the west side of the subject lands. As such, a dual zoning is proposed for those lands affected by this 10 m (32.8 ft) required buffer area, whereby an ‘Open Space (OS)’ zoning will be placed on the rear 10 m (32.8 ft) portion of land on the affected lots (identified by the Planning Department as lots 4, 5, 7, 8, 9, 12, 13 and 14) to account for this buffer area. This ‘OS’ zoning on the rear portion of the lots affected will ensure that no development will occur on the required buffer area, thereby respecting the recommended setback distance between any potential development and the environmentally sensitive area.

Section 2.3 of the Township Zoning By-law indicates that where a lot is divided into more than one zone, each such portion of that lot shall be considered as a separate lot for the purposes of determining zone provisions. Notwithstanding this, a special zoning provision will be included in the amending By-law to recognize the lot sizes proposed by the applicant while taking into account the 10 m (32.87 ft) ‘OS’ buffer area.

Public Comments

Public notice of the development proposal was circulated to neighbouring property owners on June 19, 2013. One comment of concern was received stating that the subject lands are not zoned as residential and the proposed subdivision will interfere with their enjoyment and view. The objector also indicated concerns with tax payers subsidizing upgrades to the water services to facilitate this proposal, and they believe that any such upgrades should be paid for the parties that will benefit directly.

Agency Comments and Area Council Resolutions

The development proposal was circulated to those agencies that were considered to have an interest in the proposal.

The Long Point Region Conservation Authority has commented that a portion of the subject property is located within the regulation limit of Ontario Regulation 178/06, and a permit from their office is required for any development proposed within the regulation limit. The Conservation Authority further commented that although they have no objections to the development, they have reviewed the submitted Preliminary Servicing Report (as prepared by CJDJ Engineering) and comment that:

 The recommendations in the Environmental Impact Study prepared by Natural Resource Solutions should be reviewed by CJDL and implemented where necessary;  A planting strategy around the stormwater management facility should be prepared to provide shading, enhanced pollutant removal and treatment; and,  Specific details of the stormwater management facility and outlet are requested.

The agency also requests the opportunity to review and provide comment on the design plans when they become available.

The Oxford County Public Health and Emergency Services Department has indicated that they have no objection to the application, but comment that the proposed subdivision is to be serviced by private septic systems, as the Village of Otterville does not have a communal collection or treatment system.

Page 6 of 11 Report No: CASPO 2013-211 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

The County of Oxford Public Works Department has commented that the standard draft plan conditions for Public Works regarding assumption of the water system and confirming capacity prior to registration and financial requirements for security will suffice in this instance.

Union Gas Limited has requested that, as a condition of final approval, the owner/developer provide to Union Gas Limited the necessary easements and/or agreements required by Union Gas Limited for the provisions of gas services for this project.

Canada Post has requested conditions be imposed on the development to ensure that the Community Mailbox facilities are located appropriately, and to ensure that notice is provided to prospective lot purchasers regarding the location of the said Community Mailbox facilities. Further, the developer is responsible for any fees to Canada Post for instituting this program for mail delivery to the development site.

The Ontario Provincial Police, Hydro One, Erie Thames Powerlines, and the Township of Norwich Public Works Department have indicated that they have no comments or concerns with the application.

Conclusions

The application for draft plan of subdivision proposes the development of 26 lots for single detached residential dwellings, and an extension of Otterview Drive, terminating in a cul-de-sac, along with one new local street, also terminating in a cul-de-sac, in the Village of Otterville. The rezoning of the subject lands from ‘Special Recreational Zone (REC-5)’ to ‘Residential Type 1 Zone (R1)’ and ‘Open Space (OS)’ in the rear of the lots on the west side of the proposed subdivision was approved, in principle, by Township Council on July 9, 2013. At that time, Township Council also approved a resolution to advise County Council that they support the application for draft plan of subdivision, as the application is consistent with the policies of the Provincial Policy Statement and the County Official Plan with respect to residential development in settlement areas.

It is therefore recommended that County Council approve of the draft plan of subdivision, subject to a number of conditions that address concerns raised by various agencies during the review of the draft plan.

1. This approval applies to the draft plan of subdivision, submitted by 2113185 Ontario Inc. (File SB12-06-3) as prepared by GSP Group Inc. (dated November 27, 2012), as shown on Plate 4 of Report No. 2013-187, comprised of land described as Part of Lot 13, Concession 9, 41R-5735, South Side of Mill Street (South Norwich), in the Village of Otterville, Township of Norwich, and showing 26 lots for single detached dwellings, and a 6 metre stormwater management access, all served by the extension of Otterview Drive and 1 new local street. 2. The owner agrees in writing to satisfy all requirements, financial and otherwise, of the Township of Norwich regarding the construction of roads, installation of services, including the water, electrical distribution systems, sidewalks and drainage facilities, and other matters pertaining to the development of the subdivision in accordance with the standards of the Township of Norwich. 3. The subdivision agreement shall be registered by the Township of Norwich against the lands to which it applies.

Page 7 of 11 Report No: CASPO 2013-211 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

4. Prior to final approval, the owner agrees in writing to satisfy all the recommendations in Section 6.0 Recommendations of the Environmental Impact Study (revisions dated May 3, 2013) prepared by Natural Resource Solutions Inc., and all recommendations from the peer review of the EIS prepared by EcoPlans Ltd., regarding the restoration, construction, design mitigation and monitoring of the proposed development on matters relating to the preservation of the adjacent Environmental Protection areas to the satisfaction of the County of Oxford. 5. Prior to final approval, the owner agrees in writing to satisfy all the requirements of the Erie Thames Powerlines Corporation regarding the installation of the electrical distribution system and any other matters pertaining to the development of the subdivision. 6. Prior to final approval, the owner agrees in writing to satisfy all requirements of Union Gas Limited regarding necessary easements and/or agreements for the provision of gas services and any other matters pertaining to the development of the subdivision. 7. Prior to final approval, the owner agrees in writing to satisfy the requirements of Canada Post Corporation with respect to advising prospective purchasers of the method of mail delivery, the location of temporary Centralized Mail Box locations during construction and, the provision of public information regarding the proposed locations of permanent Centralized Mail Box locations. 8. Prior to the final approval by the County, the owner shall receive confirmation from the County of Oxford Department of Public Works that there is sufficient capacity in the Village of Otterville water systems to service the plan of subdivision. Confirmation shall be given in accordance with the “Protocol for Allocation of Water and Sewage Capacity for Development.” 9. Prior to the final approval by the County, all lots/blocks shall conform to the zoning requirements of the Township of Norwich Zoning By-Law. Certification of lot areas, lot frontages, and lot depths shall be obtained from an Ontario Land Surveyor retained by the developer. 10. The owner agrees in writing to satisfy all the requirements, financial and otherwise, including payment of applicable development charges, of the County of Oxford regarding the installation of the water distribution system, and other matters pertaining to the development of the subdivision. 11. The subdivision agreement shall make provision for the assumption and operation, by the County of Oxford, of the water distribution system within the draft plan, subject to the approval of the County of Oxford Department of Public Works. 12. Prior to final approval by the County, such easements as may be required for utility or drainage purposes shall be granted to the appropriate authority. 13. The streets included in the draft plan shall be named to the satisfaction of the Township of Norwich. 14. The road allowances shown as “Street One” and “Otterview Drive” (south extension) included in the draft plan shall be dedicated as public highways. 15. The subdivision agreement shall include necessary provisions to ensure that the extension of Otterview Drive on this subdivision plan shall be connected to Otterview Drive at no cost to the Township of Norwich. 16. The subdivision agreement shall contain provisions requiring that the 6 m (19 ft) storm sewer block on the east side of the Otterview Drive extension, as shown on the modified

Page 8 of 11 Report No: CASPO 2013-211 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

draft plan of subdivision as Block 27, shall be dedicated to the Township of Norwich, free of all costs and encumbrances, to the satisfaction of the Township of Norwich. 17. The subdivision agreement shall contain provisions indicating that prior to final approval by the County a final storm water management report, including a planting plan, a grading plan and an erosion and siltation control plan, to be prepared and submitted by the owner for the review and approval by the Township of Norwich and the Long Point Region Conservation Authority, and further, the subdivision agreement shall include provisions for the owner to carry out, or cause to be carried out, any necessary works in accordance with the approved plans and reports. 18. The subdivision agreement shall contain provisions requiring the developer to carry out an archeological assessment of the subject property and, through avoidance or documentation/excavation, mitigate the development impacts to significant heritage resources found, to the satisfaction of the Ministry of Tourism, Culture and Sport; and that no grading or other disturbances shall take place on the subject property prior to the issuance of a letter of clearance from the Ministry of Tourism, Culture and Sport to the County of Oxford. 19. The subdivision agreement shall include provisions that require each lot to have an individual tertiary sanitary treatment system, the design of which shall be in accordance with the latest edition of the Ontario Building Code and a permit for which shall be obtained from the Oxford County Public Health and Emergency Services at the time of building permit application. 20. The subdivision agreement shall include provisions that prior to the issuance of a building permit, a permit must be obtained from the Long Point Region Conservation Authority for all lands affected by the Conservation Authority’s regulatory limit. 21. The subdivision agreement shall include provisions that require the owner to establish sidewalks along of the easterly extension of Otterview Drive, at no cost to the Township of Norwich to the satisfaction of the Township of Norwich. 22. Prior to the approval of the final plan by the County of Oxford, the owner shall satisfy Condition Number 4 to the satisfaction of the County of Oxford. 23. Prior to the approval of the final plan by the County of Oxford, the owner shall provide to the County clearance from the Erie Thames Powerlines Corporation that Condition Number 5 has been met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 24. Prior to the approval of the final plan by the County of Oxford, the owner shall provide to the County clearance from Union Gas Limited that Condition Number 6 has been met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 25. Prior to the approval of the final plan by the County of Oxford, the owner shall provide to the County clearance from the Long Point Region Conservation Authority that Condition Numbers 4, 17 and 20 have been met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 26. Prior to the approval of the final plan by the County of Oxford, the owner shall provide clearance to the County from Canada Post Corporation that Condition Number 7 has been met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 27. Prior to the approval of the final plan by the County of Oxford, the owner shall provide clearance to the County from the Ministry of Tourism, Culture and Sport that Condition

Page 9 of 11 Report No: CASPO 2013-211 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

Number 18 has be met to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied. 28. Prior to the approval of the final plan by the County of Oxford, the owner shall provide clearance to the County from the Township of Norwich that Conditions 1, 2, 3, 13, 15, 16, 17, and 21 have been met to their satisfaction. The clearance letter shall include a brief statement for each condition detailing how each has been satisfied. 29. Prior to the approval of the final plan by the County of Oxford, the owner shall secure clearance from the County of Oxford Public Works Department that Conditions 8 and 11 have been met to their satisfaction. The clearance letter shall include a brief statement for each condition detailing how each has been satisfied. 30. The Township of Norwich may accept cash-in-lieu of 5% parkland under the provisions of the Planning Act, R.S.O. 1990, as amended, and the Township of Norwich is hereby authorized to do so. 31. This plan of subdivision shall be registered within three (3) years of the granting of draft approval, after which time this draft approval shall lapse unless an extension is authorized by the County of Oxford.

SIGNATURE

Report Author:

original signed by

Heather St. Clair Development Planner

Departmental Approval:

original signed by

Gordon K. Hough, MCIP, RPP Director

Approved for submission:

original signed by

Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

Page 10 of 11 Report No: CASPO 2013-211 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

ATTACHMENTS

Relevant Excerpts from the Provincial Policy Statement (PPS), County Official Plan and the Township of Norwich Zoning By-law.

Details of Agency comments.

Report Mapping and Site Photos Plate 1 - Location Map and Existing Zoning Plate 2 - Air Photo (2010) Plate 3 – Applicant’s Sketch indicating proposed lot layout Plate 4 - Proposed Draft Plan of Subdivision (SB 12-07-5) Site visit photos (dated January 10, 2013)

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ATTACHMENTS

RELEVANT EXCERPTS FROM THE PROVINCIAL POLICY STATEMENT (PPS), COUNTY OFFICIAL PLAN AND THE TOWNSHIP OF NORWICH ZONING BY-LAW

2005 PROVINCIAL POLICY STATEMENT (PPS)

The policies of Section 1.1 require municipalities to sustain healthy, liveable and safe communities by promoting efficient development and land use patterns which sustain financial well-being over the long term, and require municipalities to accommodate an appropriate range and mix of land uses to meet long-term needs. As well, municipalities are to avoid development and land use patterns which may cause environmental or public health and safety concerns. Sufficient land shall be made available through intensification and redevelopment to accommodate an appropriate range and mix of employment opportunities, housing and other land uses to meet projected needs for a 20-year time horizon.

Section 1.1.3 (Settlement Areas) of the PPS states that settlement areas shall be the focus of growth, and their vitality and regeneration shall be promoted. The PPS defines a settlement area as urban and rural settlement areas within municipalities that are either: (a) built up areas where development is concentrated and which have a mix of land uses; or (b) lands which have been designated in an official plan for development over the long term planning horizon.

The PPS states that land use patterns within settlement areas shall be based on densities and a mix of land uses which efficiently use land and resources and efficiently use infrastructure and public service facilities to avoid the need for unjust or uneconomical expansion. Additionally land use patterns within settlement areas shall also be based on a range of uses and opportunities for intensification and redevelopment, and should promote appropriate development standards to facilitate intensification, redevelopment and compact form while maintaining appropriate levels of public health and safety. New development taking place in a designated growth area should occur adjacent to existing built-up areas and shall have a compact form that allows for the efficient use of land, infrastructure and public service facilities.

The policies of Section 1.4 (Housing) require municipalities to plan for a range of housing types and densities to meet projected demands of current and future residents, and to maintain the ability to accommodate residential growth for a minimum of 10 years through residential intensification and redevelopment, and to maintain land with servicing capacity sufficient to provide at least a 3 year supply of residential units available through land suitably zoned to facilitate residential intensification and redevelopment, and land in draft plan approved and registered plans.

Section 1.6 (Infrastructure and Public Service Facilities) provides that infrastructure and public service facilities shall be provided in a coordinated, efficient and cost-effective manner, and that planning for infrastructure and public service facilities shall be integrated with planning for growth, so that these are available to meet current and projected needs. Additionally, infrastructure and public service facilities should be strategically located to support the effective and efficient delivery of emergency management services, and where feasible, public service facilities should be co-located to promote cost-effectiveness and facilitate service integration.

Section 2.0 (Wise Use and Management of Resources) states that Ontario’s long-term prosperity, environmental health and social well-being depend on protecting natural heritage, water, agricultural, mineral and cultural heritage resources for their economic, environmental and social benefits. As such, natural heritage features and areas shall be protected for the long term, and development and site alteration shall not be permitted on adjacent lands unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated that there will be no negative impacts on the natural features or on their ecological functions. Page 1 of 6

OXFORD COUNTY OFFICIAL PLAN

To accommodate anticipated rural growth, the policies of Section 6 (Rural Settlement Land Use) are intended to promote the location of non-agricultural uses within rural settlement areas as a means of protecting agricultural lands and natural areas, while avoiding strip development and maximizing the efficiency of municipal services, where they exist.

Low density residential development is permitted in Rural Clusters and Villages, and are those lands that are primarily developed or planned for a variety of low-rise, low density housing forms consisting of single detached, semi-detached, duplexes, converted dwellings and street townhouses. The density of development in the Village designation will be restricted by the land area required for the proper operation of individual private septic systems.

Section 3.2.3 (Natural Heritage System) states that it is an objective of the Official Plan to protect and enhance the features comprising the Natural Heritage System by prohibiting incompatible development and controlling the environmental effects of development.

The Environmental Protection Area designation contains those lands which perform important ecological functions and/or protect biological diversity and life supporting systems that would be lost or degraded if such areas were altered. The priority within this policy area is to preserve and enhance important environmental areas and features while protecting them from land use impacts that would detrimentally alter their size and physical form, impair their ecological, hydrological or hydrogeological functions, or degrade their quality.

Environmental Protection Areas include such natural heritage features and areas as significant wetlands, significant habitat of endangered species or threatened species and other significant wildlife habitat, fish habitat, significant valleylands, significant woodlands and significant life science areas of natural and scientific interest. It is the objective of the Official Plan to ensure the long-term protection, conservation and enhancement of designated Environmental Protection areas, and to prohibit uses incompatible with this objective while ensuring that development permitted within or adjacent to Environmental Protection areas does not undermine this objective. Further, the policies of the Official Plan require Environmental Impact Studies within or adjacent to Environmental Protection areas as part of the development review process to assess the sensitivity of the area and its functions, and to ensure that development or site alteration activities will not detrimentally impact the area.

Permitted uses adjacent to Environmental Protection Areas shall be consistent with the permitted uses of the underlying land use designation. Development or site alteration may be permitted on lands adjacent to significant wetlands, provided an Environmental Impact Study is prepared. This Environmental Impact Study will examine the merits of the proposed development to ensure that such development will not result in:

 The loss of wetland function, both hydrological and ecological;  Subsequent demand for future development which will negatively impact existing wetland functions;  Conflict with existing site-specific wetland management practices; and,  The loss of contiguous wetland area.

Finally, the policies of Section 10.3.3 (Plans of Subdivision and Condominium) provide that County and Township Council will evaluate applications for a plan of subdivision on the basis of the requirements of the Planning Act, as well as criteria including, but not limited to, the following:

 Conformity with the Official Plan;

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 The availability of community services such as roads, water, storm and sanitary sewers, waste disposal, recyclable collection, public utilities, fire and police protection, parks, schools and other community facilities;  The accommodation of Environmental Resources and the mitigation of environmental and human-made constraints;  The reduction of any negative effects on surrounding land uses, transportation networks or significant natural features;  The design of the plan to be integrated into adjacent developments, and;  The design of the plan is to be compatible with the natural features and topography of the site, and proposals for extensive cut and fill will be discouraged;

As a condition of draft plan approval, County Council will require an applicant to satisfy conditions prior to final approval and registration of the plan. The applicant will be required to meet the conditions of the draft approval within the specified time period, failing which, draft plan approval may lapse. Additionally, to provide for the fulfillment of these conditions, and for the installation of services according to municipal standards, County Council shall require the applicant to enter into a subdivision agreement with the area municipality and, where necessary, the County, prior to final approval of the plan.

TOWNSHIP OF NORWICH ZONING BY-LAW NO. 07-2003-Z

The ‘Residential Type 1 Zone (R1)’ permits development of single detached dwellings on lots with a minimum lot area of 2800 m2 (30140 ft2) where sanitary sewers are not available. Further, where sanitary sewers are not available, the ‘R1’ zone requires a minimum lot frontage of 35 m (114.8 ft), and a minimum lot depth of 50 m (164 ft). Uses permitted in the ‘R1’ zone include a converted dwelling, a garden suite, a group home, a home occupation, a public use and a single detached dwelling, all in accordance with the relevant provisions of the Zoning By- law.

The ‘Open Space Zone (OS)’ provides that permitted uses include a conservation project, flood control works, picnic areas and passive use parks.

Section 2.3 (Lots With More Than One Zone) states that where a lot is divided into more than one zone, each such portion of the lot shall be considered as a separate lot for the purpose of determining zone provisions of the Zoning By-law and shall be used in accordance with the provisions of the By-law for the applicable zones, but no lot shall have more than one residential dwelling on the whole lot except as specifically provided in the By-law.

AGENCY COMMENTS

The Long Point Region Conservation Authority comments that:

“A portion of the subject property is located within the regulation limit of Ontario Regulation 178/06 and a permit from their office is required for any development proposed within the regulation limit. The Conservation Authority has no objections to the concept of site development and the implementation of a stormwater facility. However, staff has reviewed the submitted Preliminary Servicing Report and offer the following for your consideration.  The recommendations in the Environmental Impact Study prepared by Natural Resource Solutions should be reviewed by CJDL and implemented where necessary.  A planting strategy around the stormwater management facility should be prepared to provide shading, enhanced pollutant removal and treatment.  Specific details of the stormwater management facility and outlet are requested. Page 3 of 6

Staff request the opportunity to review and provide comment on the design plans when they become available. Staff note an EIS was submitted as part of the application package, however the LPRCA currently does not have a Memorandum of Understanding with the County of Oxford to comment on Section 2 of the PPS 2005. The Province should be contacted for review and comment.”

The County of Oxford Public Heath and Emergency Services provided the following comment:

“Upon review of the Consulting Engineer’s Planning report dated November, 2012, Oxford County Public Health & Emergency Services has no objections to this application for a subdivision approval and subsequent Zone Change. The proposed subdivision is an extension of Otterivew Drive and will be municipally serviced with drinking water. Sizing of the watermain should be confirmed through modeling by Oxford County Public Works. Hydrants will be installed throughout the development in accordance with Oxford County and Township of Norwich specifications. The proposed subdivision is to be serviced by private septic systems as the Village of Otterville does not have a communal collection or treatment system. Implementation of this recommendation requires that each lot will have an individual tertiary treatment system. The design of the individual systems shall be in accordance with the latest edition of the Ontario Building Code and a permit shall be obtained at the time of building permit application from Oxford County Public Health & Emergency Services. The use of these systems will result in a nitrate concentration of 6.97 mg/l which is below the MOE’s Ontario Drinking Water standards (ODWS) of 10 mg/l. The sizing of each leaching bed will be dependant on the house size, fixturing and soil conditions of each lot. It will be necessary to collect soil samples from the proposed septic system locations and determine a soil percolation rate (T-time) for the native underlying soil. The native soil is typically fine sand. This soil has relatively high permeability which is typical of most areas in the Village of Otterville and is generally suitable for ground water recharge. The site falls under the jurisdiction of the Long Point Region Conservation Authority (LPRCA). The cold water designation for the nearby perennial cold water stream indicates that ground discharge into it maintains base flow and may provide spawning habitat for trout."

The County of Oxford Public Works Department commented that:

“The standard Draft Plan conditions for Public Works regarding assumption of the water system and confirming capacity prior to registration and financial requirements for security will suffice in this case.”

Union Gas commented that:

“It is Union Gas Limited’s request that as a condition of final approval that the owner/developer provide to Union Gas Limited the necessary easements and/or agreements required by Union Gas Limited for the provision of gas service for this project, in a form satisfactory to Union Gas Limited.”

Page 4 of 6

Canada Post has indicated that:

“This development will receive mail service to centralized mail facilities provided through our Community Mailbox program. The owner shall compete to the satisfaction of the Municipality and Canada Post;  Include on all offers of purchase and sale, a statement that advises the prospective purchaser: o That the home/business mail delivery will be from a designated Centralized Mailbox. o That the developers/owners be responsible for official notifying the purchaser of the exact Centralized Mailbox locations prior to the closing of any home sales.  The owner further agrees to: o Work with Canada Post to determine and provide temporary suitable Centralized Mail Box locations which may be utilized by Canada Post until the curbs, boulevards and sidewalks are in place in the remainder of the subdivision. o Install a concrete pad in accordance with the requirements of, and in locations approved by, Canada Post to facilitate the placement of Community Mailboxes. o Identify the pads above on the engineering servicing drawings. Said pads are to be poured at the time of the sidewalk and/or curb installation within each phase of the plan of subdivision. o Determine the location of all centralized mail receiving facilities in cooperation with Canada Post and to indicate the location of the centralized mail facilities on appropriate maps, information boards and plans. Maps are also to be prominently displayed in the sales office(s) showing specific Centralized Mail Facility locations.  Canada Post’s multi-unit policy, which requires that the owner/developer provide the Centralized Mail Facility at their own expense, will be in affect for multi-unit buildings and complexes and with a common lobby, common indoor or sheltered space. Should the description of the project change, I would appreciate an update in order to assess the impact of the change on mail service.”

Hydro One commented that:

“For proposals effecting ‘Low Voltage Distribution Facilities’ the Owner/Applicant should consult their local area Distribution Supplier. Where Hydro One is the local supplier the Owner/Applicant must contact the Hydro subdivision group.”

The Township of Norwich Public Works Department, Erie Thames Powerlines, and the Ontario Provincial Police have indicated that they have no comments or concerns with the proposed development.

PUBLIC COMMENTS

Notice of Complete Application letter was sent out to surrounding neighbours on December 11, 2013. No initial comments were received following this notification to the neighbours.

Public Notice letter was sent out to the surrounding neighbours on June 19, 2013. One objection was received on July 9, 2013 stating that:

“The land in question is not zoned for residential houses and as the proposal shows that this subdivision starts at the back of my property and will interfere with my

Page 5 of 6 enjoyment and view. It also appears to me that all tax payers are subsidizing the upgrade and/or new well to facilitate this proposal. We have been on water restrictions for years and we believe any such upgrade should be paid for by the parties that have the direct benefit, such as this proposal. It is my intention to appeal this proposal based on these grounds.”

Page 6 of 6 Legend

Environmental Protection/Flood Overlay Flood Fringe

Floodway

Environmental Protection (EP1)

Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line

30 Metre Setback

Conservation Authority Regulation Limit

Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500)

1: 10,216 Notes

0 259 519Meters 519 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be NAD_1983_UTM_Zone_17N accurate, current, or otherwise reliable. December 7, 2012 © County of Oxford NOTE:THIS IS NOT A PLAN OF SURVEY Legend

Environmental Protection/Flood Overlay Flood Fringe

Floodway

Environmental Protection (EP1)

Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line

30 Metre Setback

Conservation Authority Regulation Limit

Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500)

1: 5,108 Notes

0 130 259Meters 259 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be NAD_1983_UTM_Zone_17N accurate, current, or otherwise reliable. December 7, 2012 © County of Oxford NOTE:THIS IS NOT A PLAN OF SURVEY

Plate 4: Proposed Draft Plan of Subdivision File No. SB12-06-3 - 2113185 Ontario Ltd Part Lot 13, Concession 9, Part 1 41R-5735 S/S Mill Street, Village of Otterville, Township of Norwich Site Photos SB12-06-3 & ZN3-12-16

Subject Property looking South

Subject Property looking Southeast

Subject Property Looking Southwest

Subject Property looking South Report No: CASPO 2013-209 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

To: Warden and Members of County Council

From: Director of Community and Strategic Planning

Application for Official Plan Amendment OP 13-05-3: Township of Norwich

RECOMMENDATIONS

1. That Oxford County Council hold a public meeting pursuant to Section 17(15) of the Planning Act, R.S.O. 1990, as amended, to consider an application for Official Plan Amendment;

REPORT HIGHLIGHTS

. The Official Plan Amendment application seeks to re-designate the subject lands from Open Space to Industrial to allow the subject lands (previously used as a golf course) to be used for industrial purposes.

. A special development policy is proposed to allow for the development of a new Township Administration Building and to allow for mixed-use live/work industrial uses, whereby residential uses accessory to the industrial function of the property will be permitted on the subject lands. These residential uses will be accessory to the industrial function of the subject property and will not be permitted to develop without the establishment of the industrial use on the property. These residential uses will also be occupied by the owner of the industrial business.

. A subsequent Zone Change application was approved-in-principle by the Council of the Township of Norwich on July 22, 2013 to rezone the subject property to allow for Industrial type development on the subject lands, including the Township Administration building, as well as mixed-use, live/work industrial development together with accessory residential.

Page 1 of 7 Report No: CASPO 2013-209 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

. Planning staff are recommending support of the application, as the proposal is generally consistent with the intent of the Provincial Policy Statement with regard to industrial and institutional land uses within a Serviced Village area.

Implementation Points

This application will be implemented in accordance with the relevant policies contained in the Official Plan.

Financial Impact

The approval of this application will have no financial impact beyond what has been approved in the current year’s operating budget.

Risks/Implications

Strategic Plan

DISCUSSION

Background

Applicant/Owner:

Township of Norwich P.O. Box Main Street East 210 Main Street Otterville ON N0J 1R0

Location:

The subject lands are described as Part Lots 6 & 7, Concession 5 (North Norwich), Township of Norwich. The lands are located on the north side of Airport Road, east of County Road 59, and are municipally known as 285767 Airport Road, in the Village of Norwich.

Page 2 of 7 Report No: CASPO 2013-209 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

County of Oxford Official Plan:

Schedule “C-3” County of Oxford Serviced Village Settlement Strategy Plan

Schedule “N-1” Township of Norwich Settlement Land Use Plan

Schedule “N-2” Village of Norwich Open Space Land Use Plan

Requested Amendment Township of Norwich Industrial (with provisions to allow Land Use Plan for an Administrative Office Building on the western portion of the subject lands and residential uses accessory to industrial development on the eastern portion of the subject lands)

Township of Norwich Zoning By-law 07-2003-Z:

Existing Zoning: Special Recreational Zone (REC-3)

Proposed Zoning: Special General Industrial Zone (MG-17) Special Restricted Industrial Zone (MR-10)

Proposal:

Applications have been received to amend the Official Plan and the Township of Norwich Zoning By-law to permit the subject lands to be used for industrial purposes, including mixed- use live/work type development. The said live/work industrial development will occupy the easterly portion of the subject lands.

The proposed amendments will also serve to permit the construction of a Township Administration Building at the westerly end of the lands, together with a municipal recreation field. The administration building and recreation facilities are expected to utilize approximately 1.6 ha (4 ac).

The whole of the subject lands comprise approximately 9.5 ha (23.4 ac) and have most recently been used as a golf course. Surrounding land uses include industrial land to the north, highway commercial to the west and predominately agricultural to the east and south (located outside the Village boundary). Access to the subject property will be from Airport Road.

Comments

Provincial Policy Statement (PPS)

Page 3 of 7 Report No: CASPO 2013-209 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013 statements issued under the Act. Relevant policies are included in the Attachments section of this report.

The proposal seeks to re-designate existing Open Space lands, most recently used as a golf course, for industrial use. Under the PPS, industrial lands are generally considered to be employment lands, and the planning for, and protection of these lands is encouraged in order to accommodate an appropriate range and mix of employment opportunities to meet future needs.

Planning staff are satisfied that the proposal to convert the existing Open Space designated lands for industrial use is consistent with the policies of the PPS.

Official Plan

The subject property is currently designated Open Space according to the Land Use Plan for the Village of Norwich, as contained in the County Official Plan. Relevant policies are included in the Attachments section of this report.

The Open Space designation applies to a variety of land uses including Flood Plain areas and Conservation Authority lands as well as parks and recreational areas. The subject lands are not affected by flooding, nor have they been identified as an area for conservation. The Open Space designation pertaining to the subject lands reflects the historical use of the lands for active recreational purposes (the former golf course), which has recently ceased operations. Planning staff are satisfied that the re-designation of these lands from Open Space to Industrial will not impact the ecological function or natural heritage conservation efforts of the surrounding area.

The Official Plan outlines a number of criteria when developing Industrial areas within the Serviced Village designation, including a setback requirement from residential uses in the general vicinity to mitigate conflicts resulting from noise, dust, vibration, odour or vehicle traffic.

Three residential dwellings are currently located to the south of the subject property (on the south side of Airport Road). Industrial uses are required to be setback from sensitive land uses in accordance with Provincial criteria (as outlined in the Attachment section of this report). The Ministry of Environment categorizes industrial land uses into 3 classes, with each class representing a heavier category of industrial development and consequently requiring a greater separation distance between sensitive land uses.

The Township has indicated that it is not their intent to develop the subject lands for intensive Class III-type industrial uses. In light of the size of the subject lands and the Township’s stated intent to develop the easterly portion of the lands for live/work type industrial use, Planning staff are satisfied that sufficient setback opportunities are available on the lands to develop an appropriate range of light to medium industrial development while respecting the location of sensitive land uses to the south.

In addition to the availability of land for appropriate setbacks, the subject property is located in close proximity to a major road (County Road 59) which will provide sufficient vehicular access to the lands. Township staff did not indicate concerns regarding traffic resulting from the development of the lands. The County Public Works Department (which has jurisdiction over County Road 59) has indicated that the proposed Administration building and recreational facilities may proceed without the need for a traffic study, however, the future development of the remainder of the lands will require such study and, potentially, improvements to the intersection of Airport Road and County Road 59.

Page 4 of 7 Report No: CASPO 2013-209 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

With respect to the availability of water and wastewater services, County Public Works has indicated that sufficient capacity exists in the Village of Norwich to accommodate development resulting from the proposed amendments, but a servicing strategy for water, wastewater and drainage will be required prior to the commencement of any development beyond the administration building and recreational fields. Planning staff are satisfied that the proposal meets the locational criteria for Industrial development, as outlined in the Official Plan.

The Township is proposing to allow for the development of a new Township administration building (and recreation fields) on the westerly 4 acres of the subject lands. Planning staff have considered the compatibility of the proposal with surrounding land uses and the potential traffic that would result, and are of the opinion that the development of a new Administration building will be compatible with the surrounding land uses to the west, which are zoned as ‘Highway Commercial Zone’. With respect to the future industrial lands to the east of the proposed administration building site, staff are of the opinion that the development of these lands can be accommodated while integrating the Township facilities in a manner that is desirable for the development of the area.

It is also proposed that the eastern portion of the subject lands will focus on ‘live/work’ industrial uses which will provide for the development of residential dwellings accessory to the main industrial use on each lot. The Township has consulted with local business operators and has identified this type of land use as desirable within the Village boundary, fulfilling a current need in the community for those operators that wish to have their homes in close proximity to their business operations. The approval of this type of development will provide the Township with alternatives for business owners who may be operating their businesses in areas not currently designated for such use (i.e. agricultural areas).

Planning staff are of the opinion that, with proper site design to address such issues as landscaping and buffering (as regulated through the site plan approval process), negative impacts on the industrial function of the lands can be minimized. Further, the Township’s request maintains the intent of the Industrial land use policies of the Official Plan, and therefore can be supported from a planning perspective.

Zoning By-Law

The proposed Zoning By-law amendment necessary to implement the requested development was approved by Norwich Township Council, in principle, at a public meeting on July 22, 2013. For County Council’s information Township Council approved a ‘Special General Industrial Zone (MG-17)’ on the westerly portion of the subject lands to permit the development of a Township Administration building, municipal recreational fields and limited general industrial uses, and ‘Special Restricted Industrial Zone (MR-10)’ for the easterly portion of the subject lands to permit mixed-use restricted industrial uses, together with accessory residential uses.

Agency Comments and Area Council Resolution

The development proposal was circulated to various agencies considered to have an interest in the proposal.

The Council of the Township of Norwich passed a resolution indicating that they support the application for Official Plan amendment, and that they approve, in principle, the subsequent rezoning application.

Page 5 of 7 Report No: CASPO 2013-209 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

The County of Oxford Public Works Department has indicated that water and wastewater servicing is available for the development of a new administration building for the Township and the future industrial development of the lands, but a sewage grinder pump may be required for the administration building if constructed now, depending on the building design and location. Public Works has also indicated that the future industrial development (beyond the administration building) will require a Servicing Strategy for water, wastewater and drainage, along with a Traffic Impact Study prior to the development of the lands.

The Oxford County Public Health and Emergency Services Department has indicated that there is a Small Drinking Water System well on the subject property, however, the Township may choose to decommission the well in order to connect to the municipal water system available nearby. Further this agency has indicated that the sizing of the septic system is of no concern as the property is serviced by a municipal sewer system.

The remainder of the agencies circulated had no concerns with the applications.

Conclusions

The applications for Official Plan amendment and Zone Change seek to re-designate the subject lands from Open Space to Industrial to permit the lands to be used for industrial purposes, including a mixed-use live/work development which would permit a limited range of industrial uses together with accessory residential dwellings. It is also proposed that the Official Plan amendment will permit the development of a new Township administration building, together with a municipal athletic field.

These applications are considered consistent with the policies of the Provincial Policy Statement with respect to the development of employment lands in designated settlement areas as the applications will result in 9.4 ha (23.4 ac) of new industrial land in the Village of Norwich. As such, these applications can be supported from a planning perspective.

SIGNATURE

Report Author:

Original signed by

Heather St. Clair Development Planner

Page 6 of 7 Report No: CASPO 2013-209 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

Departmental Approval:

Original signed by

Gordon K. Hough, MCIP, RPP Director

Approved for submission:

Original signed by

Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

ATTACHMENTS

Relevant Excerpts from the Provincial Policy Statement (PPS), County of Oxford Official Plan and the Township of Norwich Zoning By-law

Summary of Agency Comments

Report Mapping Plate 1, Location Map and Existing Official Plan Designations, July 9, 2013 (HS) Plate 2, Location Map and Existing Zoning, July 9, 2013 (HS) Plate 3, Close up of Subject Property (2010 Air Photo), July 9, 2012 (HS) Plate 4, Approximate Location of Recommended Zoning, July 15 (HS)

Draft Official Plan Amendment

Page 7 of 7

ATTACHMENTS

RELEVANT EXCERPTS FROM THE PROVINCIAL POLICY STATEMENT (PPS), COUNTY OFFICIAL PLAN AND THE TOWNSHIP OF NORWICH ZONING BY-LAW

2005 PROVINCIAL POLICY STATEMENT

The policies of Section 1.1 of the Provincial Policy Statement (PPS) require municipalities to sustain healthy, liveable and safe communities by promoting efficient development and land use patterns, which sustain financial well-being over the long term. The policies of Section 1.3 require municipalities to accommodate for an appropriate range and mix of land uses to meet long-term needs, while also providing opportunities for diversifying the economic base of existing and future businesses. These policies also require municipalities to plan for, protect and preserve employment areas for current and future needs while ensuring the necessary infrastructure is provided to support these needs. Sufficient land shall be made available through intensification and redevelopment to accommodate for an appropriate range and mix of employment opportunities, housing and other land uses to meet projected needs for a 20-year time horizon.

The Provincial Policy Statement defines employment areas as those areas designated in an Official Plan for clusters of business and economic activities including, but not limited to, manufacturing, warehousing, offices and associated retail and ancillary facilities.

OXFORD COUNTY OFFICIAL PLAN

The subject lands are currently designated as Open Space according to the Land Use Plan for the Village of Norwich, as contained within the Official Plan. The objectives of the Open Space designation are to maintain any ecological functions of the area, to conserve areas of natural constraints, to provide linkages and to provide opportunities for recreation. The Open Space designation is applied to Regulatory Flood Plain Areas, Conservation Authority Lands, other public lands and Earth Science Areas of Natural and Scientific Interest as well as parks, pathways, recreation areas and stormwater management facilities.

The Township is requesting to re-designate the subject property from Open Space to Industrial. Permitted uses in the Industrial designation consist of assembling, manufacturing, fabricating, processing, repair activities, environmental industries, wholesaling, storage and warehousing, construction industries, communication, logistics and utility industries, transportation and cartage industries and technical service industries. In addition to these uses, ancillary showroom, retail office and sales uses operating in association with one of these permitted uses will be permitted, and restricted in the Zoning By-law to a percentage of the total floor area of the building. Areas of open space such as parks or athletic fields and uses which have characteristic or functional requirements similar to industry such as public utilities and public works yards may also be permitted through site specific zoning. Uses within the Industrial designation will comply with the Environmental Resource Protection policies of the Plan.

The Official Plan also states that industrial areas or uses within Serviced Village designations will be sufficiently setback from residential uses in order to mitigate potential conflicts resulting from noise, dust, vibration, odour or vehicle traffic associated with industrial activity, and where feasible will be separated by intervening uses such as service commercial or compatible institutional uses. In addition to this, new industrial uses will generally have direct access to a major road and the number of individual access points for Industrial uses to a Provincial Highway or County Road will generally be restricted.

Page 1 of 5

In addition to the locational criteria for Industrial areas, the following evaluation criteria must be satisfied prior to permitting industrial development:  Where proposed industrial development is near existing or planned residential, open space or institutional uses, adequate buffering through distance separation, fencing, landscaping and building or site design shall be provided to minimize potential nuisances;  Adequate water supply and sewage disposal facilities shall be available to the satisfaction of the County of Oxford and/or the Ministry of the Environment;  Adequate off-street parking and loading facilities shall be available;  Buildings will be sufficiently setback from the streetline to ensure that landscaping in the form of berming and/or vegetative screening can be incorporated into yards and parking areas directly adjacent to the streetline;  The number of direct access points will be limited and designed to minimize hazards to vehicular and pedestrian traffic, and;  Industrial development will be consistent with the Environmental Resource Protection policies and Environmental Constraints policies of the Official Plan.

In addition to these development criteria, Site Plan Approval may be required in accordance with the provisions of the Planning Act. Site Plan Approval shall incorporate such design criteria as landscaping, screened storage areas, location of loading areas/service bays, traffic and access, parking, barrier free design and drainage.

Section 3.3.3 Human-made Constraints are defined as man-made characteristics of the land, water or air which may adversely affect people and property, both on and off-site. Such constraints may render an area unsuitable for active use and/or may require specific studies and mitigative measures to mitigate the identified constraint to development. These human- made constraints include sites of potential environmental contamination, former waste disposal sites, lands subject to noise, vibration and emission impacts and improperly rehabilitated oil and gas well sites.

It is an objective of the Plan to identify lands subject to potential human-made constraints and to establish review criteria, and supporting studies, prior to development, and to permit only those developments which do not endanger property or the health or safety of occupants or the public.

The County and Area Municipalities recognize that there may be noise or vibration affecting noise sensitive land uses located in proximity to industrial uses. The objective of the Plan is to prevent or minimize the encroachment of noise sensitive land use upon industrial land use, and vice versa. Noise sensitive land use and industrial land use are considered to be incompatible.

Consequently, County Council adopts, in accordance with Provincial criteria, the noise level objectives outlined below, and may require studies addressing the measurement, analysis and mitigation of noise of vibration effects prior to, or as a condition of, development.

The Ministry of Environment categorizes industrial land uses into 3 Classes;  Class I is categorized as a place of business for a small scale, self contained plant or building which produces/stores a product which is contained in a package and has low probability of fugitive emissions. Outputs are infrequent, and could be point source or fugitive emissions for any of the following: noise, odour, dust and/or vibration. There are daytime operations only, with infrequent movement of products and/or heavy trucks and no outside storage.  Class II is categorized as a place of business for medium scale processing and manufacturing with outdoor storage of wastes or materials and/or there periodic outputs of minor annoyance. There are occasional outputs of either point source or fugitive emissions for any of the following: noise, odour, dust and/or vibration, and low probability

Page 2 of 5

of fugitive emissions. Shift vibrations are permitted and there is frequent movement of products and/or heavy trucks during daytime hours.  Class III is categorized as a place of business for large scale manufacturing or processing, characterized by: large physical size, outside storage of raw and finished products, large production volumes and continuous movement of products and employees during daily shift operations. It has frequent outputs of major annoyance and there is high probability of fugitive emissions.

Fugitive emissions are defined as reasonably expected/predictable contaminant occurrences associated with normal operational practices and procedures.

The Official Plan restricts the development of noise sensitive land uses within the following Provincially subscribed minimum separation distances:  Where such development is within 20 m (65 ft) of an exiting or proposed Class I industrial facility;  Where such development is within 70 m (230 ft) of an existing or proposed Class II industrial facility; and  Where such development is within 300 m (984 ft) of an existing or proposed Class III industrial facility.

These separation distances apply to lands that are zoned and/or designated for industrial uses.

Notwithstanding these minimum separation distances, the County and/or Area Municipality may reduce the requirement for the minimum separation distances from industrial facilities in areas where infilling or redevelopment for residential or mixed use is taking place, provided that a feasibility assessment is undertaken and that the appropriate attenuation measures are implemented in accordance with the Ministry of Environment Guidelines.

The Township is also requesting a provision to include the development of a new Township Administration building as a permitted use in the Industrial land use designation. Development criteria for this type of land use is outlined in Section 6.5.1 Major Institutional Uses.

Major Institutional uses are identified on Schedule “N-2” – Township of Norwich Land Use Plan and are permitted within the Village Core Designation. Major Institutional uses proposed outside of an area designated will require an amendment to the Plan.

In reviewing proposals to allow for a Major Institutional use (the Township Administration Building), the following policies provide guidance to evaluate proposals to add a new major institutional use;  The compatibility of the proposed development with surrounding land uses having regard to the proposed height, setbacks, parking requirements and location, site coverage, scale and layout of buildings, and the ability to implement planned future land uses in the area;  The potential of traffic from the proposed use on the public road system and surrounding land uses and any necessary functional transportation improvements required to support the use;  Institutional uses and development will be consistent with the Environmental Resource Protections policies;  The development shall be serviced by a centralized water supply facility which will be adequate for resident use and fire protection according to the County Public Works Department and local fire fighting authorities;  The development shall be serviced with centralized waste water treatment facilities.

Page 3 of 5

TOWNSHIP OF NORWICH ZONING BY-LAW NO. 07-2003-Z

The subject property is currently zoned as ‘Special Recreational Zone (REC-3)’ in the Township Zoning By-law. The Council of the Township of Norwich approved, in principle, the rezoning of the westerly portion of the subject lands to ‘Special General Industrial Zone (MG-17)’ and the easterly portion to ‘Special Restricted Industrial (MR-10)’ to facilitate the proposed development.

The ‘Special General Industrial Zone (MG-17)’ will allow for such limited general industrial uses as a communications establishment, a lumber yard, a machine shop and a sawmill, as well as all uses permitted in the ‘Restricted Industrial Zone (MR)’. The ‘MR’ zone allows for such uses as an assembly plant, a contractor’s shop or yard, a manufacturing plant, a packaging plant, a printing plant, a public garage, a service shop and a warehouse. The ‘Special General Industrial Zone (MG-17)’ also includes special provisions to allow for an administration office of the Corporation, and athletic fields.

The ‘MG-17’ zone will be held to all development standards of the ‘MG’ zone, which requires a minimum lot area of 1000 m2 (10764 ft2), a minimum lot frontage of 30 m (98.4 ft) and a minimum lot depth of 35 m (114.8 ft) where served by sanitary sewers. The ‘MG’ zone also requires a minimum 15 m (49.2 ft) front, rear, interior and exterior side yard depth, as well as a 10% minimum for landscaped open space and a maximum building height of 15 m (49.2 ft).

The ‘MR’ zone requires a minimum lot area of 1000 m2 (10764 ft2), a minimum lot frontage of 30 m (98.4 ft) and a minimum lot depth of 35 m (114.8 ft) where served by sanitary sewers. The ‘MR’ zone also requires a minimum rear and interior side yard of 7.5 m (24.6 ft) and a minimum front and exterior side yard requirement of 15 m (49.2 ft), as well as a maximum building height of 15 m (49.2 ft).

Township Council has also approved a rezoning of the eastern portion of the subject lands from ‘REC-3’ to ‘Special Restricted Industrial (MR-10)’ to allow for the industrial uses permitted in the ‘MR’ zone, along with accessory residential uses.

AGENCY REVIEW

This application has been circulated to those agencies that were considered to have an interest in the proposal.

The Oxford County Public Works Department provided the following comment;

“Water and wastewater servicing is currently available for the Township Office, but a sewage grinder pump may be required depending on building design and location. A Servicing Strategy for water, wastewater, drainage and a Traffic Impact Study will be required prior to developing the remainder of the lands.”

The Oxford County Public Health and Emergency Services Department commented that:

“Oxford County Public Health & Emergency Services has no objection to this Application for Official Plan Amendment and Zoning By-law Amendment for the development of a new administration building for the Township of Norwich. The well on the subject property was found to be a Small Drinking Water System in compliance with Ontario Reg. 319 by my department. However, the Township of Norwich may choose to decommission the well to specification (MOE) and hook into the municipal water system available nearby. Septic system sizing is of no concern as the property is serviced by a municipal sewer system.”

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The Township of Norwich Public Works Department, the Ontario Provincial Police and Erie Thames Powerlines have indicated that they have no concerns or objections regarding the proposal.

Page 5 of 5 Legend

100 Metre Buffer Ingersoll Heritage Residental Woodstock Village Land Use Designation Village Core (VILCOR)

Service Commercial (SERCOM)

Low Density Residential (LOWDEN)

Medium Density Residential (MEDDEN)

Industrial (INDUST)

Major Institutional (COMFAC)

Future Urban Growth (FUG)

Open Space (OSPACE, CPARK, NPARK)

Environmental Protection (ENVPRO)

School (SCHOOL) Land Use Designation Residential (RESID)

Residential Reserve (RESRES)

Central Area (CAPLAN)

Central Business District (CENTRE)

Entrepreneur District (ENTREP)

Neighbourhood Shopping Centre (NESHOP)

Service Commercial (SERCOM)

Highway Service Commercial (HWYSER)

Regional Commercial Node Development (REGCOM)

Business Park (BUSIPK)

Traditional Industrial (INDUST)

Community Facility (COMFAC)

Open Space (OSPACE) 1: 13,579 Environmental Protection (ENVPRO) Future Urban Growth (FUG) Notes Rural Buffer (INDRES) 0 345 690Meters Industrial Site Specific Policy Area - 9.3.4.5.1 (SSINDS) 690 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be Agricultural Reserve (PRESRV) NAD_1983_UTM_Zone_17N accurate, current, or otherwise reliable. July 11, 2013 Settlement (VILLAG) © County of Oxford NOTE:THIS IS NOT A PLAN OF SURVEY County Biosolid Storage Facility (LNDBIO)

County Landfill Site (LNDFIL) Legend

Environmental Protection/Flood Overlay Flood Fringe

Floodway

Environmental Protection (EP1)

Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line

30 Metre Setback

Conservation Authority Regulation Limit

Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500)

1: 6,509 Notes

0 165 331Meters 331 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be NAD_1983_UTM_Zone_17N accurate, current, or otherwise reliable. June 5, 2013 © County of Oxford NOTE:THIS IS NOT A PLAN OF SURVEY Legend

1: 3,086 Notes

0 78 157Meters 157 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be NAD_1983_UTM_Zone_17N accurate, current, or otherwise reliable. July 11, 2013 © County of Oxford NOTE:THIS IS NOT A PLAN OF SURVEY Legend

Parcel Lines (Displays 1:64 000 to 1:500) Property Boundary

Assessment Boundary

Unit

Road

Municipal Boundary

1: 7,416 Notes

0 188 377Meters 377 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be NAD_1983_UTM_Zone_17N accurate, current, or otherwise reliable. May 28, 2013 © County of Oxford NOTE:THIS IS NOT A PLAN OF SURVEY AMENDMENT NUMBER 177

TO THE COUNTY OF OXFORD OFFICIAL PLAN

the following text and Plan designated as Schedule "A", attached hereto, constitute Amendment Number 177 to the County of Oxford Official Plan.

COUNTY OF OXFORD

BY-LAW NO. 5496-2013

BEING a By-Law to adopt Amendment Number 177 to the County of Oxford Official Plan.

WHEREAS, the County of Oxford has held a public hearing and has recommended Amendment 177 to the County of Oxford Official Plan for adoption;

NOW THEREFORE, the County of Oxford pursuant to the provision of the Planning Act, R.S.O. 1990, as amended, enacts as follows:

1. That Amendment Number 177 to the County of Oxford Official Plan, being the attached text and Schedule "A", is hereby adopted.

2. This By-Law shall come into force and take effect on the day of the final passing thereof.

READ a first and second time this 14th day of August, 2013.

READ a third time and finally passed this 14th day of August, 2013.

DONALD E. MCKAY, WARDEN

BRENDA J. TABOR, CLERK

1.0 PURPOSE OF THE AMENDMENT

The purpose of this amendment is to change the land use designation of certain lands within the Village of Norwich from Open Space to Industrial to facilitate the future use of the lands for a variety of industrial uses, including ‘live\work’ type industrial development. The amendment also proposes to facilitate the construction of a new Township administration building on the westerly area of the site.

2.0 LOCATION OF LANDS AFFECTED

This amendment applies to lands located in the Township of Norwich, described as Part Lots 6 & 7, Concession 5 in the former Township of North Norwich, now in the Village of Norwich. The lands are located on the north side of Airport Road, east of County Road 59, and are municipally known as 285767 Airport Road.

3.0 BASIS FOR THE AMENDMENT

The subject lands comprise approximately 9.4 ha (23.4 ac) which have previously been used as part of a larger golf course development. The Township of Norwich has identified a need in the community for the development of employment lands and purchased this property with a view to accommodating a range of industrial uses, including the development of ‘live/work’ style facilities whereby the operators of a restricted range of industrial uses would be permitted to live on the properties in proximity to said businesses. Further, the Township intends to construct a new municipal administration building on a portion of the lands.

The Provincial Policy Statement (PPS) focuses growth within settlement areas and promotes efficient development patterns that optimize the use of land resources and public investment in infrastructure and public service facilities. Further, the PPS encourages municipalities to promote economic development and competitiveness by providing for an appropriate mix and range of employment lands (including industrial, commercial and institutional) to meet long-term needs.

Council is satisfied that the proposed use of the lands for industrial and institutional purposes is appropriate and compatible with surrounding land uses in the area. The subject property is of sufficient size and configuration to allow for mitigation of impacts arising from noise, dust, odour and vibration associated with the future development of the lands and the Township will be undertaking necessary studies and works related to the future traffic generation and municipal servicing through the site plan and subdivision processes, as necessary.

The introduction of mixed-use, ‘live/work’ type industrial development on a portion of the lands is appropriate and will assist the Township in meeting the needs of the business community by providing an alternative for the development of light industrial uses which allow for business owners to live in proximity to their operations. It is the Township’s intent that the ‘live/work’ area of the lands will be developed in such a way that any residential use will be clearly secondary and ancillary to the industrial use of the lot. Site plan approval, screening and buffering measures will be implemented through appropriate means to assist in reducing the impact of the development of these lands on surrounding properties.

Further, the development of a new Township administration building on the westerly portion of the subject lands complies with the relevant criteria for new institutional development in

1 Serviced Villages. The lands are located in proximity to County Road 59, which is a main north/south arterial serving the County and Township, and the County Public Works Department has indicated that the development of the administration building, together with a municipal athletic field, can proceed on current service levels (roads, water/wastewater). As noted previously, development of the lands for industrial purposes may be subject to additional study requirements and servicing improvements as development requires.

4.0 DETAILS OF THE AMENDMENT

4.1 That Schedule "N-2." – Village of Norwich Land Use Plan, as amended, is hereby further amended by changing to “Industrial” the land use designation of those lands identified as “ITEM 1” on Schedule “A” attached hereto.

4.2 That Section 6.4. – Industrial Uses in the Rural Settlements, as amended, is hereby further amended by adding the following specific development policies at the end of the Section 6.4.3 – Specific Development Policies:

6.4.3.1 Hwy 59 at Airport Road - Norwich Village

Location The lands to which this subsection applies are described as Part Lots 6 & 7, Concession 5 (North Norwich), in the Township of Norwich. The lands are located on the north side of Airport Road, east of Hwy 59 in the Village of Norwich and comprise approximately 9.5 ha (23.4 acres) at the southerly edge of the Village.

Policies Notwithstanding Section 6.4 regarding Industrial Uses in Rural Settlements, an administration building of the Township of Norwich, or other similar government administration use, may also be permitted.

Notwithstanding any other policies contained in the Official Plan, a portion of the lands identified as having reference to this subsection will include residential use where such use is accessory to the principal development of the lands for industrial purposes. The extent of such development on the lands will be delineated in the Township’s Zoning By-law.

5.0 IMPLEMENTATION

This Official Plan Amendment shall be implemented in accordance with the implementation policies of the Official Plan.

6.0 INTERPRETATION

This Official Plan Amendment shall be interpreted in accordance with the interpretation policies of the Official Plan.

2 SCHEDULE "A" AMENDMENT No. 177

STREET TO THE COUNTY OF OXFORD OFFICIAL PLAN

FLORENCE CARMAN STREET SCHEDULE "N-2" N P VILLAGE OF NORWICH STREET © LAND USE PLAN Meters

050 100 200 300 400 500 STOVER

C P

DUFFERIN STREET DUFFERIN

STOVER STREET S STREET STOVER HIGHWAY 59 HIGHWAY

AIRPORT ROAD ITEM 1

- AREA OF THIS AMENDMENT LAND USE PLAN ITEM 1 - CHANGE FROM OPEN SPACE LEGEND TO INDUSTRIAL INDUSTRIAL

OPEN SPACE

SERVICE COMMERCIAL

LOW DENSITY RESIDENTIAL

n SCHOOL

PC COMMUNITY PARK

To: Warden and Members of County Council

From: Director of Community and Strategic Planning

Party Status for an Ontario Municipal Board Hearing Consent Applications B13-26-2 to B13-28-2 and Minor Variance Applications A13-06-2 & A13-07-2 (Tru-Built Construction Inc.)

RECOMMENDATION

REPORT HIGHLIGHTS

 The purpose of this report is to obtain Council direction on whether to pursue party status for the County of Oxford at the Ontario Municipal Board (OMB) hearing regarding an appeal filed by the owner/applicant against a decision of the Oxford County Land Division Committee.

Implementation Points

In accordance with Council approved procedure, the following steps are to be taken (by staff) when considering an appeal that is filed by the applicant/owner or a third party on a consent application:

 That the Land Division Committee (LDC) be notified of the OMB appeal;

 That staff prepare a report to County Council providing the staff Planning Report and LDC Notice of Decision and seek Council’s recommendation on whether to seek party status and what position Council wishes to have represented at the OMB;

 That staff implement Council’s direction arising from the report.

Page 1 of 3 Report No: CASPO 2013-219 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013

Financial Impact

Depending upon the course of action chosen by Council, the appeal to the OMB may involve hiring a solicitor to represent the County at the appeal hearing. Funds have been included in the 2013 CASPO Budget for a limited number of appeals and as such, no expenditure beyond the currently approved operating budget should be required.

For Council’s information, if the County opts to seek party status at the OMB hearing in support of the decision of the LDC, effective representation at the hearing would involve retaining a solicitor and independent land use planning advice. Should Council choose to not support the LDC decision and direct staff to retain a solicitor in support of the recommendations made by Planning staff, it will be necessary to retain a solicitor, but not a planner, as County staff would provide the necessary evidence in support of the said recommendations.

The Treasurer has reviewed this report and agrees with the financial impact information.

Risks/Implications

There are no risks involved in this action that are not common to seeking party status at an OMB hearing regarding a planning matter.

Strategic Plan

The County’s involvement at an OMB hearing regarding a decision rendered by the LDC is fully supportive of the values and strategic directions as set out in the Strategic Plan and specifically supports Strategic Direction 3 – A County that Thinks Ahead and Wisely Shapes the Future, and Goal 3ii – Implement development policies and community design initiatives that strategically grow our economy and our community and actively promote the responsible use of land and natural resources.

DISCUSSION

Background

The subject property is located on the north side of Braemar Sideroad, east of Hwy 59 in the Township of East Zorra-Tavistock. The noted applications for consent propose to create three new residential building lots and retain one lot for similar purposes. The two ‘interior’ lots comprise approximately 0.47 ha (1.2 acres) each while the area of the third lot and the lot to be retained is approximately 0.53 ha (1.32 acres). Two of the proposed severed lots have frontages of approximately 31.4 m (103 feet) and require relief from the 35 m (115 ft) minimum required by the Township’s Zoning By-law.

The proposal was considered and denied by the County Land Division Committee (LDC) on July 4, 2013 and an appeal was filed by the applicant on July 24, 2013. The LDC meeting was attended by the applicant and a neighbouring property owner who spoke in opposition to the proposal.

Planning Report CASPO 2013-180 and the decision of the LDC regarding the proposal are attached to this report for Council’s consideration. Council will note that while Planning staff recommended the applications for approval, the decision of the LDC was to deny the

Page 2 of 3 Report No: CASPO 2013-219 COMMUNITY AND STRATEGIC PLANNING Council Date: August 14, 2013 severances and minor variances. Staff recommend that Council support the recommendations as contained in the attached Report CASPO 2013-180.

Should Council opt to support the decision of the LDC, it is anticipated that Planning staff will be subpoenaed by the applicant to provide evidence in support of the severances.

An OMB hearing regarding this matter has not been scheduled as of the date that this report was drafted.

Comments

It is the opinion of the Community and Strategic Planning Office that the County should seek party status at the OMB regarding this matter to support the recommendations as set out in Report CASPO 2013-180 and that legal counsel should be retained to represent the County at the OMB hearing. Should Council decide to uphold the staff recommendations, it is anticipated that the County Planner who authored the planning report will present evidence at the OMB hearing. As noted previously, if Council chooses to uphold the decision of the LDC or alternatively, chooses not to be represented at the hearing, it is probable that staff will be summoned by the applicant to present evidence.

Conclusions

Planning staff are of the opinion that the proposal to create three new residential lots and retain one lot for similar use on the subject lands is consistent with the Provincial Policy Statement and maintains the general intent and purpose of the Official Plan as it pertains to development in settlement areas.

SIGNATURES

Original signed by

Gordon K. Hough, MCIP, RPP Director of Community and Strategic Planning

Approved for submission:

Original signed by

Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

ATTACHMENTS

- CASPO Report No. 2013-180, as presented to the Land Division Committee on July 4, 2013 - Decision of the LDC regarding Consent Files B13-26-2 to B13-28-2 and Minor Variance Files A13-06-2 and A13-07-2.

Page 3 of 3 Report No: CASPO 2013-180 COMMUNITY AND STRATEGIC PLANNING Land Division Committee Meeting: July 4, 2013

To: Chair and Members of Oxford County Land Division Committee

From: J. Matthew Blevins, MCIP, RPP Development Planner, Community and Strategic Planning

Applications for Consent and Minor Variance B13-26-2; A13-06-2, B-13-27-2; A13-07-2 & B-13-28-2 Tru-Built Construction Inc.

REPORT HIGHLIGHTS

. Applications for consent seek to sever the subject lands to create three new lots for residential development.

. The subject lands were granted provisional consent by application B12-51-2 to create one new building lot for residential development. The conditions of severance have not yet been satisfied.

. Planning staff is recommending support of the applications as they comply with the policies of the Provincial Policy Statement and the County of Oxford Official Plan.

. No objections were raised from commenting agencies as a result of circulation of the proposed applications for consent and variance.

DISCUSSION

Background

OWNER/APPLICANT:

Troy Harrett Tru-Built Construction Inc. 594681 Hwy 59 RR#4 Woodstock, ON N4S 7V8

LOCATION:

The subject lands are described as Part Lot 16, Concession 12 (East Zorra), Township of East Zorra-Tavistock. The lands are located on the north side of Braemar Sideroad between Highway 59 and the 13th Line and are municipally known as 845031 Braemar Sideroad.

Page 1 of 9 Report No: CASPO 2013-180 COMMUNITY AND STRATEGIC PLANNING Land Division Committee Meeting: July 4, 2013

OFFICIAL PLAN:

Schedule “C-3” County of Oxford Rural Cluster Settlement Strategy Plan

Schedule “E-1” Township of East Zorra-Tavistock Rural Cluster Land Use Plan

EAST ZORRA-TAVISTOCK ZONING BY-LAW NO. 2003-18:

Existing Zoning: Rural Residential Zone (RR)

SERVICES Both the lots to be severed and retained to be serviced by private well and private septic

ROAD ACCESS: paved, Township Road (Braemar Sideroad)

PROPOSAL:

SEVERED LOT SEVERED LOT SEVERED LOT RETAINED LOT B13-26-2 B13-27-2 B13-28-2

Area 0.47 ha (1.18 ac) 0.47 ha (1.18 ac) 0.53 ha (1.32 ac) 0.53 ha (1.32 ac)

Frontage 31.39 m (103 ft.) 31.39 m (103 ft.) 35 m (115 ft.) 35 m (115 ft.)

Depth 152.4 m (500 ft.) 152.4 m (500 ft.) 152.4 m (500 ft.) 152.4 m (500 ft.)

Applications for consent and minor variance have been submitted to permit the creation of three new residential building lots. The lot to be retained and the lot to be severed by application B13-28-2 will cover an area of 0.53 ha (1.32 ac) with a frontage of approximately 35 m (115 ft.) and are currently vacant. The lots to be severed by Applications B13-26-2 and B13-27-2 will cover an area of 0.47 ha (1.18 ac) with a frontage of approximately 31.39 m (103 ft.) and are currently vacant. A single detached dwelling is proposed to be constructed on the lots to be severed and the lot to be retained.

A previous Application for Consent (B11-06-2) was considered and approved by the Committee at its meeting on May 5, 2011. The owner was unable to clear the conditions within the one-year time frame and the approval lapsed. The owner submitted a new severance application (B12-51-2) to accomplish the same result as the lapsed application which was approved by the Committee at it’s meeting of October 4, 2012. The conditions of approval have not yet been satisfied and the severance has not been finalized. Should the Committee approve the requested severances, staff recommends that approval be conditional on the owner agreeing in writing that application B12-51-2 will not be completed.

Page 2 of 9 Report No: CASPO 2013-180 COMMUNITY AND STRATEGIC PLANNING Land Division Committee Meeting: July 4, 2013

Comments

PROVINCIAL POLICY STATEMENT:

The 2005 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. The policy framework came into effect on March 1, 2005. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Relevant policies pertaining to growth within settlement areas are included in the Attachments section of this report. Since the applications propose to create three residential building lots in a Rural Cluster, Planning staff is satisfied that the proposed application represents an efficient use of land and resources consistent with the intent and purpose of the PPS.

OFFICIAL PLAN:

The subject lands are designated ‘Rural Cluster’ according to the Township of East Zorra- Tavistock Land Use Plan, as contained in the County of Oxford Official Plan. Relevant policies are included in the Attachments section of this report.

Section 4.2.2.2 provides that residential and employment growth that is not related to agriculture is to be directed to rural clusters and designated villages. The Official Plan provides a list of criteria that development proposals in Rural Clusters must satisfy which include MDS, environmental resources and constraints, protection of drinking water, septic systems, and adequate road access.

The application is consistent with the general policy direction of the Official Plan which allows for limited low density residential development within a Rural Cluster. The proposed consent to create three vacant residential lots will not extend the length or depth of the cluster, will not impact any environmental features and there is sufficient area for a building envelop that complies with the by-law requirements. As there is already a concentration of non-farm rural residential development in the Rural Cluster, there is no anticipated compliance concerns with MDS I. The sizes of the lots to be severed and lot to be retained are large enough for the private services that will be required to service a single detached dwelling.

The lots are each proposed to be over an acre in size and, while smaller than the existing lots in the Cluster, staff is of the opinion that the proposed lots will be of sufficient size to address matters related to stormwater management, off-street parking and outdoor amenity space. The addition of three lots on that portion of Braemar Sideroad should have negligible impacts on traffic in the area and the proposed lots significantly exceed the minimum requirements of the Township’s Zoning By-law.

Infilling severances are generally considered an efficient and appropriate use of residentially- designated lands and further, the creation of three lots for the construction of three new single detached dwellings in is keeping with the character of the development found in the vicinity.

ZONING BY-LAW:

The subject lands are zoned ‘Rural Residential (RR)” according to the Township of East Zorra- Tavistock By-law, which permits a range of residential uses. The proposed single detached dwellings are permitted uses in this zone.

Page 3 of 9 Report No: CASPO 2013-180 COMMUNITY AND STRATEGIC PLANNING Land Division Committee Meeting: July 4, 2013

The minimum lot frontage for a lot zoned Rural Residential is 35 m (114.8 ft.) and the minimum required lot area is 2,800 m2 (30,139 ft.2). The lots to be severed by applications B13-26-2 & B13-27-2 do not meet the provisions of the zoning by-law with respect to lot frontage. Applications for Minor Variance (A13-06-2 & A13-07-2) have been submitted to reduce the minimum required frontage from 35 m (114.8 ft.) to 31.39 m (103 ft.) to facilitate the requested severances.

The proposed reduction in required lot frontage for the lots to be severed by applications B13- 26-2 and B13-27-2 is a minor variance from the requirements of the RR zone in the Township of East Zorra-Tavistock. As discussed above, while the proposed lots are smaller than the existing lots in the Rural Cluster, there is limited opportunity for residential intensification as envisioned by the PPS and the County Official Plan. It should also be noted that the requested relief is proposed for the two interior lots so as to minimize any potential impacts on the existing surrounding properties. The general intent of a minimum required lot frontage provision is to ensure, in conjunction with the minimum lot depth and area, that the lots are large enough to accommodate appropriate and compatible uses while maintaining separation between the dwellings to ensure quiet enjoyment of the neighbouring properties.

The subject lands are covered with dense plantings including mature trees which are regulated by the Woodland Conservation By-law. The lots are large enough to accommodate single- detached dwellings without impacting abutting properties.

Staff is satisfied that the requested relief is minor in nature, appropriate for the desirable development of the lands and maintains the general intent and purpose of the Township of East Zorra-Tavistock Zoning By-law No. 2003-18 and the general intent and purpose of the County Official Plan.

AGENCY COMMENTS:

The application was circulated to various agencies considered to have an interest in the proposal. There were no concerns raised by any of the commenting agencies.

PUBLIC CONSULTATION:

Notice of the applications was circulated to neighbouring property owners on June 20, 2013. As of the date of this report, no concerns have been received from neighbouring property owners.

Conclusions

It is the opinion of this Office that the proposed applications for consent are consistent with the policies of the Provincial Policy Statement and are in keeping with the policies of the County Official Plan with respect to non-farm residential development in a Rural Cluster subject to the conditions detailed below.

Further, the requested reduction in lot frontage can be considered minor in nature, desirable for the appropriate development of the lands and maintains the intent and purpose of the Township of East Zorra-Tavistock Zoning By-law No. 2003-18 and the County Official Plan.

In light of the foregoing, Planning staff is satisfied that the applications can be given favourable consideration.

Page 4 of 9 Report No: CASPO 2013-180 COMMUNITY AND STRATEGIC PLANNING Land Division Committee Meeting: July 4, 2013

RECOMMENDATIONS

Whereas the variances requested are minor variances from the provisions of the Township of East Zorra-Tavistock Zoning By-law No. 2003-18, are desirable for the appropriate development or use of the land, building or structure, are in keeping with the general intent and purpose of the County Official Plan, and are in keeping with the general intent and purpose of the Township of East Zorra-Tavistock Zoning By-law No. 2003-18, we are of the opinion that these applications are acceptable from a planning perspective, and should be granted.

Whereas the applications for consent are consistent with the 2005 Provincial Policy Statement, comply with the Policies of the County of Oxford Official Plan and the subject property is appropriately zoned, we are of the opinion that the applications are acceptable from a planning perspective, and should be granted, subject to the following conditions:

B13-26-2

1. If required, the owner enter into a standard Severance Agreement with the Township of East Zorra-Tavistock, to the satisfaction of the Township.

2. The certificates for Applications B13-27-2 and B13-28-2 be issued, the transfers be registered on title, and a copy of the receipted transfers be provided to the Secretary-Treasurer of the Land Division Committee prior to issuance of the certificate for Application B-13-26-2.

3. If required, drainage assessment re-apportionment be undertaken, pursuant to Section 65 of The Drainage Act, R.S.O., 1990, at the owner's expense, to the satisfaction of the Township of East Zorra-Tavistock.

4. The owner provide Proof of Probability of Potable Water, to the satisfaction of the Oxford County Public Works Department.

5. The owner shall agree, in writing, to not complete Application B12-51-2, to the satisfaction of the Secretary-Treasurer of the Land Division Committee.

6. The Clerk of the Township of East Zorra-Tavistock advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Township, financial, services, and otherwise, have been complied with.

B13-27-2

1. If required, the owner enter into a standard Severance Agreement with the Township of East Zorra-Tavistock, to the satisfaction of the Township.

2. The certificate for Application B13-28-2 to be issued, the transfer be registered on title, and a copy of the receipted transfer be provided to the Secretary-Treasurer of the Land Division Committee, prior to issuance of the certificate for Application B13-26-2.

Page 5 of 9 Report No: CASPO 2013-180 COMMUNITY AND STRATEGIC PLANNING Land Division Committee Meeting: July 4, 2013

4. The owner provide Proof of Probability of Potable Water, to the satisfaction of the Oxford County Public Works Department.

5. The owner shall agree, in writing, to not complete Application B12-51-2, to the satisfaction of the Secretary-Treasurer of the Land Division Committee.

B13-28-2

1. If required, the owner enter into a standard Severance Agreement with the Township of East Zorra-Tavistock, to the satisfaction of the Township.

2. If required, drainage assessment re-apportionment be undertaken, pursuant to Section 65 of The Drainage Act, R.S.O., 1990, at the owner's expense, to the satisfaction of the Township of East Zorra-Tavistock.

3. The owner provide Proof of Probability of Potable Water, to the satisfaction of the Oxford County Public Works Department.

4. The Clerk of the Township of East Zorra-Tavistock advise the Secretary-Treasurer of the Land Division Committee that all requirements of the Township, financial, services, and otherwise, have been complied with.

5. The owner shall agree, in writing, to not complete Application B12-51-2, to the satisfaction of the Secretary-Treasurer of the Land Division Committee.

SIGNATURES

“J. Matthew Blevins”

J. Matthew Blevins, MCIP, RPP Development Planner

Approved for submission:

“Gordon K. Hough”

Gordon K. Hough, MCIP, RPP Corporate Manager

Page 6 of 9 Report No: CASPO 2013-180 COMMUNITY AND STRATEGIC PLANNING Land Division Committee Meeting: July 4, 2013

ATTACHMENTS

Relevant Excerpts from the Provincial Policy Statement (PPS), County of Oxford Official Plan and the Township of East Zorra-Tavistock Zoning By-law

Summary of Agency Comments

Report Mapping

Plate 1 – Existing Zoning & Location Map, June 14, 2013 (JMB) Plate 2 – Existing Zoning & Aerial Photo (2010), June 14, 2013 (JMB) Plate 3 – Applicant’s Sketch

Site Photos, June 24, 2013 (JMB)

Page 7 of 9 Report No: CASPO 2013-180 COMMUNITY AND STRATEGIC PLANNING Land Division Committee Meeting: July 4, 2013

ATTACHMENTS

RELEVANT EXCERPTS FROM THE PROVINCIAL POLICY STATEMENT (PPS), OFFICIAL PLAN AND THE TOWNSHIP OF EAST ZORRA-TAVISTOCK ZONING BY-LAW

2005 PROVINCIAL POLICY STATEMENT

The Provincial Policy Statement (PPS) states in Section 1.1 that sufficient land shall be made available through intensification and redevelopment and, if necessary, designated growth areas to accommodate an appropriate range and mix of housing and other land uses to meet projected needs for the planning period.

Section 1.1.3 further directs that residential intensification is to be directed to settlement areas and shall be based on:

a. densities and a mix of land uses which: 1. efficiently use land and resources; 2. are appropriate for, and efficiently use, the infrastructure and public service facilities which are planned or available, and avoid the need for their unjustified and/or uneconomical expansion; and 3. minimize negative impacts to air quality and climate change, and promote energy efficiency in accordance with policy 1.8

Further, Section 1.6.4 permits development of individual on-site sewage services and private water services for private residences where municipal services are not provided, for a new development of five (5) or less lots, but only where site conditions are suitable for the long-term provision of such services.

COUNTY OF OXFORD OFFICIAL PLAN

The subject lands are designated ‘Rural Cluster’ according to the Land Use Plan for the Township of East Zorra-Tavistock as contained in the Official Plan.

The Official Plan directs that residential and employment growth not related to agriculture is to be directed to established Rural Clusters and designated villages. Section 4.2.2.2- RURAL CLUSTERS defines a Rural Cluster as the existence of a compact grouping of non-farm residential development which is of insufficient size to be considered a village.

Section 4.2.2.2 of the Official Plan provides criteria for new development within designated Rural Clusters. The listed criteria include compliance with Minimum Distance Separation Formulae, impacts on environmental resources, confirmation of availability of potable water, confirmation that the proposal can be adequately serviced by a private septic system to the satisfaction of the Board of Health, and adequate access to a municipal road maintained year round with minimal new traffic hazards.

Section 6.2.2- LOW DENSITY RESIDENTIAL AREAS permits low density residential development within Rural Clusters. Low Density Residential Areas are those lands that are primarily developed for a variety of low-rise, low density housing forms. In Rural Clusters, multiple unit residential development involving more than two units is not permitted. Within the Rural Cluster, the density of development will be restricted by the land area required for the proper operation of individual private septic systems.

Page 8 of 9 Report No: CASPO 2013-180 COMMUNITY AND STRATEGIC PLANNING Land Division Committee Meeting: July 4, 2013

Section 6.2.2.1.1 - Street Oriented Infill addresses infill development and how to ensure that it is consistent and compatible with the existing pattern of development. The introduction of new residential housing into an established streetscape pattern will only be permitted if the proposal is consistent with the characteristics of existing development in the immediate area. In order that the street oriented infill projects are sensitive to the continuity of the existing residential streetscape, the Area Council and the County Land Division Committee will ensure that:

The proposal is consistent with the street frontage, setbacks, lot area and spacing of existing development within the immediate residential area.

Section 6.2.2.1.4 - All Infill Proposals addresses the additional criteria for evaluating infill proposals within the County of Oxford.

ZONING BY-LAW

The subject lands are zoned ‘Rural Residential Zone (RR)’ in the Township of East Zorra- Tavistock Zoning By-Law. The ‘RR’ zone permits a single detached dwelling and requires a minimum lot area of 2,800 m2 (30,139 ft.2), minimum lot frontage of 35 m (114.8 ft.), minimum lot depth of 80 m (262.f ft.), front yard depth of 10 m (32.8 ft.), interior side yard width of 3m 9.8 ft.) and 1.2 m (3.9 ft.), and rear yard depth of 7.5 m (24.6 ft.)

The lots to be severed and the lot to be retained exceed the minimum lot area requirement of the RR zone. The lot to be severed by application B13-28-2 and the lot to be retained both meet the minimum lot frontage requirement of the RR zone but the lots to be severed by applications B13-26-2 and B13-27-2 are both deficient in frontage. Accordingly, the applicant has submitted variance applications A13-06-2 and A13-07-2 for a reduction in lot frontage from the required 35 m (114.8 ft.) to 31.39 m (103 ft.)

AGENCY COMMENTS

This application has been reviewed by a number of public agencies.

The, County of Oxford Department of Public Health & Emergency Services, Hydro One and Oxford County OPP have indicated that they do not have any concerns with the application.

The Township of East Zorra-Tavistock Staff have indicated that they do not have any concerns with the application but note that a severance agreement will be required for the newly created parcels and that a legal survey prepared by an Ontario Land Surveyor is required for all of the parcels of land as a condition of the severance agreement. They have also indicated that a Drainage Assessment Reapportionment will be required and an overall grading plan for all four lots will be required showing the effect on abutting properties (including the road ditch). They further indicate that Cash-in-lieu of parkland will be required. Lastly, they indicate that driveway access permits will be required for the newly created lots.

The County of Oxford Public Works Department has indicated that the applicant will be required to provide proof of potable water and advised that the applicant (or each new property owner) will be subject to the County of Oxford Woodlands Conservation By-law No. 4489-2004.

Page 9 of 9 Legend Parcel Lines (Displays 1:16 000 to 1:500) Boundary

Lot Line

Assessment Line

Road Environmental Protection/Flood Overlay Flood Fringe

Floodway

Environmental Protection (EP1)

Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line

30 Metre Setback

Conservation Authority Regulation Limit

Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500)

1: 4,000 Notes

203 0 102 203Meters This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be NAD_1983_UTM_Zone_17N April 11, 2013 accurate, current, or otherwise reliable. © County of Oxford NOTE:THIS IS NOT A PLAN OF SURVEY Legend Parcel Lines (Displays 1:16 000 to 1:500) Boundary

Lot Line

Assessment Line

Road Environmental Protection/Flood Overlay Flood Fringe

Floodway

Environmental Protection (EP1)

Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line

30 Metre Setback

Conservation Authority Regulation Limit

Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500)

1: 2,000 Notes

102 0 51 102Meters This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be NAD_1983_UTM_Zone_17N accurate, current, or otherwise reliable. © County of Oxford April 11, 2013 NOTE:THIS IS NOT A PLAN OF SURVEY

B13‐26‐28‐2; A13‐06‐07‐2 – Tru‐Built Construction Inc. Site Photos

Subject Lands

View to interior of subject lands

Report No: PW 2013-52 PUBLIC WORKS Council Date: August 14, 2013

To: Warden and Members of County Council

From: Director of Public Works

County of Oxford 2014 to 2016 Water and Wastewater Rates

RECOMMENDATIONS

1. That Public Works Report PW 2013-52, regarding the background information for the proposed 2014, 2015 and 2016 water and wastewater rates for County systems, be received as information;

2. And further, that Public Works along with the Strategic Communication & Engagement team begin implementing the public consultation plan as set out in Document 1 of Report PW 2013-48.

REPORT HIGHLIGHTS

. To provide Council with the background information used to develop the proposed 2014 to 2016 water and wastewater rates in Attachment 1.

. To begin implementing the consultation process with the local municipal leaders, business, and residents as set out in the public consultation plan in Report PW 2013-48 Document 2.

. Hemson Consulting Inc. will be at the August 14th County Council meeting to make a presentation on the proposed rates.

Financial Impact

The proposed 2014 to 2016 rates have been developed to provide the required revenue based on operations and non-growth capital requirements for the 2014 to 2016 County budgets. Variances in projections from the 2011 to 2013 rates have been incorporated as required.

The Treasurer has reviewed this report and agrees with the financial impact information.

Page 1 of 3

Report No: PW 2013-52 PUBLIC WORKS Council Date: August 14, 2013

Risks/Implications

The current by-law sets rates for 2011 to 2013. A new bylaw is required by October 2013 to allow service providers to input the changes to rates into the billing software prior to 2014. Any delay in implementation of rate increases will lower the revenue projections.

Strategic Plan

County Council adopted the County of Oxford Strategic Plan at its regular meeting held March 27, 2013. The initiative contained within this report supports the values and strategic directions as set out in the Strategic Plan as it pertains to the following Strategic Directions:

3. A County that Thinks Ahead and Wisely Shapes the Future  Apply social, financial and environmental sustainability lenses to significant decisions by assessing options in regard to: ii) Life-cycle costs and benefit/costs – including debt, tax and reserve levels and implications

4. A County that Informs and Engages  Better harness the power of the community through conversation and dialogue by: i) Enhancing opportunities for public engagement and meaningful voice in civic affairs ii) Fostering greater involvement in County and community events and/or program/project implementation

DISCUSSION

Background

At its meeting on July 10, 2013, Council directed County staff to carry out public consultation as set out in Document 1 of Report PW 2013-48. The 2013 public consultation process will focus on informing the public about how water and wastewater services are funded through the rates they pay, as well as the factors that are considered in long-term planning for the non-growth related capital required for the sustainability of the County’s water and wastewater systems. Public Works staff and the Strategic Communication and Engagement team have been working on the components of the public consultation such as the news release to kick off the consultation campaign.

Attachment 1 to this report contains the financial projections for each water and wastewater system.

 Pages 1 to 3 of the document are an explanation of how the information is assembled.  Page 4 proposes that the Reg 170/03 charge be eliminated from water bills in 2014 and a Source Water Protection Program charge be added to all bills in 2014. The combined impact is a net decrease in every water bill.  Pages 5 to 34 provides detailed information for each system.  Page 35 is the Projected Consolidated Financial Position for all systems.

Page 2 of 3

Report No: PW 2013-52 PUBLIC WORKS Council Date: August 14, 2013

 Pages 36 and 37 contain rate comparisons for residential customers in Oxford County and adjacent municipalities.  Pages 38 to 41 contain rate information for business and industrial customers based on higher volumetric flows.  Page 42 provides combined monthly bills for a 22.5m³ customer across the County for each year of 2013 to 2016

Comments

The draft rate background information was forwarded to County Councillors and each of the area municipalities on July 24, 2013.

Conclusions

With County Council approval of this report, staff will begin to initiate discussions as set out in the consultation plan starting in August. The public meeting for the rates is anticipated to be held at the County Council meeting on September 25, 2013.

SIGNATURE

Report Author:

Original signed by

Brenda Smith Public Works Services Coordinator

Departmental Approval:

Original signed by

Robert Walton, P.Eng. Director of Public Works

Approved for submission:

Original signed by

Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

ATTACHMENTS

Attachment 1: Water and Wastewater Rate Package

Page 3 of 3

07/24/2013

Water & Wastewater Rate Package

Context

The County’s current Water and Wastewater Rates By-law has rates and fees set tto the end of 2013. The County is setting rates for the next 3 year period (2014-2016).

The consultation plan is included in the July 10th council report PW 20113-49 http://www.oxfordcounty.ca/YourGovernment/Council/Agendas.aspx (select July 10 2013 Agenda) and includes anticipated consultation with local municipal leaders, busiiness, and public; including the various methods the County will pursue to ensure adequate understanding and awareness of the nature of setting rates while maintaining public infrastructure and the need to plan for sustainability in Water and Wastewater systems.

System Chart

A summary chart is included for each system that graphically depicts the anticipated yearly revenues and the expenditure distribution, for the years 2012 through 2016. 2012 is based on actuals, 2013 is based on approved budget, 2014 and beyond are based on the most current projections. These amounts are net of non-rate revenues such as connection fees and other user chaarges that are based on cost recovery.

DRAFT

The stacked bar separates total operating expenditures, capital expenditures and debt payment obligations.

These charts do not depict a cumulative balance for reservves or deficits; these are detailed on the water or wastewater rate calculation tables, and will be described below.

Certain systems have been projected through 2020 to depict the strategy to move to sustainability.

Page 1 of 42 07/24/2013

System Table

The table below summarizes the various calculations and assumptions for each system and corresponding effect on the sustainability.

WATER RATE CALCULATIONS

2013 2014 2015 2016 Budget Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues) $ 2,450,358 $ 2,200,000 $ 2,266,000 $ 2,333,980 Debt Repayment $ - -$ -$ $ 72,602 Total Annual Gross Operating Expenditures $ 2,450,358 $ 2,200,000 $ 2,266,000 $ 2,406,582 21% -10% 3% 6% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 2,755,000 $ 195,000 $ 1,048,000 $ 1,697,000 Debenture Requirements (to pay for capital works) $ - $ - $ (900,000) $ (1,000,000) Other Contributions (e.g. from customer) $ - -$ -$ -$ Subtotal Capital $ 2,755,000 $ 195,000 $ 148,000 $ 697,000

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ (2,308,158) $ 583,511 $ 712,994 $ 179,922

Net Rate Funding Requirement $ 2,897,200 $ 2,978,511 $ 3,126,994 $ 3,283,504

Reserve Fund Continuity Schedule 2013 2014 2015 2016 Opening Balance $ 2,707,725 $ 399,567 $ 983,078 $ 1,696,072

Transfer from Reserves $ (2,755,000) $ (195,000) $ (148,000) $ (697,000) Transfer to Reserves $ 446,842 $ 778,511 $ 860,994 $ 876,922 Net Contribution to/(from) Reserves $ (2,308,158) $ 583,511 $ 712,994 $ 179,922

Ending Balance $ 399,567 $ 983,078 $ 1,696,072 $ 1,875,994

2013 2014 2015 2016 Charge Per Typical Metered House (270m3/year) Fixed Charge $ 213 $ 224 $ 235 $ 247 Consumption Charge $ 218 $ 225 $ 233 $ 241 Annual Charge Per Typical Household $ 431 $ 449 $ 468 $ 488 Annual Increase per Typical Household (%) 7% 4% 4% 4% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 618 $ 649 $ 681 $ 716 Consumption Charge $ 7,491 $ 7,753 $ 8,024 $ 8,305 Annual Charge Per Typical Commercial $ 8,109 $ 8,402 $ 8,705 $ 9,021 Annual Increase per Typical Commercial (%) 7% 3.61% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 2,345 $ 2,462 $ 2,585 $ 2,714 Consumption Charge $ 27,754 $ 28,726 $ 29,731 $ 30,772 Annual Charge Per Typical Industrial $ 30,099 $ 31,188 $ 32,316 $ 33,486 Annual Increase per Typical Industrial (%) 7% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) DRAFT$ 4,476 $ 4,700 $ 4,935 $ 5,182 Consumption Charge $ 106,954 $ 110,698 $ 114,572 $ 118,582 Annual Charge Per Typical Industrial $ 111,430 $ 115,398 $ 119,507 $ 123,764 Annual Increase per Typical Industrial (%) 7% 4% 4% 4%

Operating:

This represents the total annual gross operating expenditures, which includes the operating and debt repayment amounts.

The annual operating expenditures used for the calculations exclude expenditures related to non-rate revenue, such as connection fees and other user charges that are based on cost recovery. As such, these amounts will not match the expenditures shown in the annual budget package.

Page 2 of 42 07/24/2013

Debt repayment is based on anticipated debenture payments, including principle and interest. These figures include actual obligations for debt that is already incurred, plus any additional future payments for planned debenture financing. The estimates used for future years are subject to interest rate fluctuation. As such a standard estimate of 5% interest per annum is used to estimate the annual debt repayment obligation. Terms of financing are based on individual system ability for repayment and the nature of the infrastructure investment. These terms range from 10 year to 20 years.

The growth in the customer base is included in the calculations and has been extrapolated from the County growth report and the actual permits issued for each community. Where consumption is metered, this growth does not increase the consumption revenues as the general trend and desired outcome is to promote more efficient use of our water resources and mitigate the revenue decreases due to conservation.

Capital:

The County of Oxford maintains a long term capital plan to project timing and amounts for various projects ranging from infrastructure renewal to new capacity for development and growth.

The rate modeling evaluates the system infrastructure renewal projects only. The components of projects that do not benefit existing customers have been excluded as new developments will be solely responsible for these costs.

The funding requirements shown in the table, combined with the revenue impact from rate increases each year, flow to the Asset Replacement Reserve Contribution that is contained in the Reserve Fund Continuity Schedule. The reserve allocations are made in accordance with the County Reserve Policy, to plan for unforeseen expenditures and maintain the capital sustainability plan. This schedule contains the opening balance for each system in 2013, which is based on 2012 audited actuals. The capital replacements are displayed as Transfer from Reserves as a negative number, and the Transfer to Reserves represents the excess revenues after operating expenditures which are reserved for future infrastructure projects to ensure sustainability of the infrastructure.

Certain systems include an unfunded capital position relating to future development and have been included for illustration purposes. These contributions are taken into consideration to ensure that the existing customers of each system pay only the capital portion for their own services.

2)Unfinanced Capital 2013 2014 2015 2016 continues to 2020 Opening Balance $ (1,019,530) $ (848,314) $ (677,098) $ (505,882) ……. Connection Fee Revenues $ 171,216DRAFT$ 171,216 $ 171,216 $ 171,216 ……. Ending Balance $ (848,314) $ (677,098) $ (505,882) $ (334,666) …….

Other charts and tables

Other charts and tables have been included in this package to provide additional comparisons and projections. These include comparisons to other municipalities and communities for the large urban systems and comparison of township systems.

Other tables include information such as projected reserve balances and consolidated financial positions.

Page 3 of 42 07/24/2013

Safe Drinking Water Act and the Reg 170/03 Program

In 2005, Council approved a fee to be applied to each water customer in the County referred to as “Reg 170” program. The fee was intended to collect funds to pay for the County’s portion of costs to upgrade all of the water systems to meet the Safe Drinking Water Act and O.Reg. 170/03. The Reg 170/03 water system upgrades cost approximately $36M, $21M of which was funded by the Federal and Provincial governments. Each customer paid $0.07 per cubic metre with a minimum charge of $5 per month under this program. As of the end of 2013, the County’s expenditure will be paid off and the program will be discontinued saving residential customers $60 per year.

Source Water Protection Program

The licensing scheme for municipal drinking water systems require municipalities to indicate how they will fund the implementation of a source water protection plan. The County will be required to implement Source Protection Plan policies for more than 700 significant threats that impact approximately 490 existing properties. To fund this program, it is recommended that a Source Protection monthly charge be applied to every water customer in the amount of $0.03 per cubic meter or a minimum charge of $1.20 per month. It is anticipated that this would raise $500,000 annually. The funds will support program activities such as incentives for implementing best management practices, retention of experts to assist with risk management plans, administration, and where necessary purchase of highly vulnerable lands.

DRAFT

Page 4 of 42 07/24/2013

Ingersoll Water Annual Operating & Capital Expenditures $4 Millions $3 CAPITAL

$2 DEBT PAYMENT OPERATING

$0 2012 2013 2014 2015 2016

Ingersoll Water Projected Reserve Balance

$2 Millions

RESERVE $1 DRAFT $- 2013 2014 2015 2016

Major Capital Projects 2013-2016 Cast Iron Water project $3.7M 2013-2016 Water Distribution System Replacements $1.8M 2017-2022 Water Distribution System Replacements $3.55M these costs include growth related capital

Page 5 of 42 07/24/2013 WATER RATE CALCULATIONS - INGERSOLL

2013 2014 2015 2016 Budget Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (Net of non-rate revenues)$ 1,914,814 $ 1,700,000 $ 1,751,000 $ 1,803,530 Debt Repayment $ 17,534 $ 58,685 $ 58,232 $ 49,748 Total Annual Gross Operating Expenditures $ 1,932,348 $ 1,758,685 $ 1,809,232 $ 1,853,278 23%-9%3%2% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 1,850,000 $ 1,100,000 $ 1,140,000 $ 1,656,000 Debenture Requirements (to pay for capital works) $ (320,000) $ - $ - $ - Other Contributions (e.g. from customer) $ - $ - $ - $ - Subtotal Capital $ 1,530,000 $ 1,100,000 $ 1,140,000 $ 1,656,000

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ (551,948) $ 403,305 $ 503,532 $ 147,487

Net Rate Funding Requirement $ 2,910,400 $ 3,261,990 $ 3,452,764 $ 3,656,765

Reserve Fund Continuity Schedule 2013 2014 2015 2016 Opening Balance $ 940,541 $ 388,593 $ 791,898 $ 1,295,430

Transfer from Reserves $ (1,530,000) $ (1,100,000) $ (1,140,000) $ (1,656,000) Transfer to Reserves $ 978,052 $ 1,503,305 $ 1,643,532 $ 1,803,487 Net Contribution to/(from) Reserves$ (551,948) $ 403,305 $ 503,532 $ 147,487

Ending Balance$ 388,593 $ 791,898 $ 1,295,430 $ 1,442,917

2013 2014 2015 2016 Charge Per Typical Metered House (270m3/year) Fixed Charge $ 270 $ 290 $ 312 $ 335 Consumption Charge $ 218 $ 225 $ 233 $ 241 Annual Charge Per Typical Household $ 488 $ 515 $ 545 $ 576 Annual Increase per Typical Household (%) 10% 6% 6% 6% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 782 $ 841 $ 904 $ 972 Consumption Charge $ 7,491 $ 7,753 $ 8,024 $ 8,305 Annual Charge Per Typical CommercialDRAFT$ 8,273 $ 8,594 $ 8,928 $ 9,277 Annual Increase per Typical Commercial (%) 8% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 2,967 $ 3,190 $ 3,429 $ 3,686 Consumption Charge $ 27,754 $ 28,726 $ 29,731 $ 30,772 Annual Charge Per Typical Industrial $ 30,721 $ 31,916 $ 33,160 $ 34,458 Annual Increase per Typical Industrial (%) 8% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 5,665 $ 6,090 $ 6,546 $ 7,037 Consumption Charge $ 106,954 $ 110,698 $ 114,572 $ 118,582 Annual Charge Per Typical Industrial $ 112,619 $ 116,788 $ 121,118 $ 125,619 Annual Increase per Typical Industrial (%) 7% 4% 4% 4% note: excludes special charges (CSAP, 170 upgrade & proposed Source Water Protection Program)

Page 6 of 42 07/24/2013

Ingersoll Wastewater Annual Operating & Capital Expenditures $8

$7 Millions $6

$5 CAPITAL

$4 DEBT PAYMENT

$3 OPERATING

$0 2012 2013 2014 2015 2016 2017 2018 2019 2020

Ingersoll Wastewater Projected Reserve Balance $9 $8

Millions $7 $6 RESERVE $5 $4 $3 $2 DRAFT $1 $- 2013 2014 2015 2016 2017 2018 2019 2020

Major Capital Projects 2013 Digester Clean $0.45M 2013 Pumping Station $0.5M 2013-2016 Wastewater Collection System Replacements $1.4M 2013-2016 WWTP $19.0M 2017-2022 Wastewater Collection System Replacements $2.4M these costs include growth related capital

Page 7 of 42 07/24/2013 WASTEWATER RATE CALCULATIONS - INGERSOLL

2013 2014 2015 2016 2017 2018 2019 2020 Budget Projected Projected Projected Projected Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues) $ 1,474,285 $ 1,445,489 $ 1,516,155 $ 1,521,602 $ 1,567,250 $ 1,614,268 $ 1,662,696 $ 1,712,576 Debt Repayment $ 296,956 $ 289,351 $ 282,472 $ 380,601 $ 484,010 $ 484,010 $ 484,010 $ 484,010 Total Annual Gross Operating Expenditures $ 1,771,241 $ 1,734,840 $ 1,798,627 $ 1,902,203 $ 2,051,260 $ 2,098,278 $ 2,146,706 $ 2,196,586 8%-2%4%6%8%2%2%2% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 2,071,000 $ 778,000 $ 5,298,000 $ 4,758,000 $ 368,000 $ 845,500 $ 855,500 $ 4,523,000 Debenture Requirements (to pay for capital works) $ - $ - $ (3,000,000) $ (3,000,000) $ - $ - $ - $ (1,500,000) Other Contributions (e.g. from customer) $ (102,000) $ - $ - $ - $ - $ - $ - $ - Subtotal Capital $ 1,969,000 $ 778,000 $ 2,298,000 $ 1,758,000 $ 368,000 $ 845,500 $ 855,500 $ 3,023,000

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ (455,041) $ 1,147,702 $ (86,839) $ 737,594 $ 2,305,297 $ 2,061,784 $ 2,248,486 $ 288,995

Net Rate Funding Requirement $ 3,285,200 $ 3,660,542 $ 4,009,788 $ 4,397,797 $ 4,724,557 $ 5,005,563 $ 5,250,692 $ 5,508,581

Reserve Fund Continuity Schedule 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ - $ - $ 692,661 $ 605,821 $ 1,343,415 $ 3,648,712 $ 5,710,497 $ 7,958,982

Transfer from Reserves $ (1,513,959) $ (778,000) $ (2,298,000) $ (1,758,000) $ (368,000) $ (845,500) $ (855,500) $ (3,023,000) Transfer to Reserves $ 1,513,959 $ 1,470,661 $ 2,211,161 $ 2,495,594 $ 2,673,297 $ 2,907,284 $ 3,103,986 $ 3,311,995 Net Contribution to/(from) Reserves $ - $ 692,661 $ (86,839) $ 737,594 $ 2,305,297 $ 2,061,784 $ 2,248,486 $ 288,995

Ending Balance$ - $ 692,661 $ 605,821 $ 1,343,415 $ 3,648,712 $ 5,710,497 $ 7,958,982 $ 8,247,978

2)Unfinanced Capital 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ - $ (455,041) $ - $ - $ - $ - $ - $ - Unfinanced Capital $ (455,041) $ 455,041 $ - $ - $ - $ - $ - $ - Ending Balance $ (455,041) $ - $ - $ - $ - $ - $ - $ -

2013 2014 2015 2016 2017 2018 2019 2020 Charge Per Typical Metered House (270m3/year) Fixed Charge $ 296 $ 342 $ 395 $ 454 $ 500 $ 535 $ 562 $ 590 Consumption Charge $ 294 $ 305 $ 315 $ 326 $ 338 $ 350 $ 362 $ 374 Annual Charge Per Typical Household $ 590 $ 647 $ 710 $ 780 $ 838 $ 885 $ 924 $ 964 Annual Increase per Typical Household (%) 9% 10% 10% 10% 7% 6% 4% 4% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 859 $ 992 $ 1,146 $ 1,318 $ 1,449 $ 1,551 $ 1,628 $ 1,710 Consumption Charge $ 7,860 $ 8,135 $ 8,419 $ 8,714 $ 9,019 $ 9,335 $ 9,661 $ 10,000 Annual Charge Per Typical Commercial DRAFT$ 8,719 $ 9,127 $ 9,565 $ 10,032 $ 10,468 $ 10,886 $ 11,289 $ 11,710 Annual Increase per Typical Commercial (%) 10% 5% 5% 5% 4% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 3,258 $ 3,763 $ 4,346 $ 4,998 $ 5,498 $ 5,883 $ 6,177 $ 6,486 Consumption Charge $ 31,034 $ 32,121 $ 33,245 $ 34,408 $ 35,613 $ 36,859 $ 38,149 $ 39,484 Annual Charge Per Typical Industrial $ 34,292 $ 35,884 $ 37,591 $ 39,406 $ 41,111 $ 42,742 $ 44,326 $ 45,970 Annual Increase per Typical Industrial (%) 9% 5% 5% 5% 4% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 6,219 $ 7,183 $ 8,297 $ 9,541 $ 10,496 $ 11,230 $ 11,792 $ 12,381 Consumption Charge $ 122,834 $ 127,134 $ 131,583 $ 136,189 $ 140,955 $ 145,889 $ 150,995 $ 156,280 Annual Charge Per Typical Industrial $ 129,053 $ 134,317 $ 139,880 $ 145,730 $ 151,451 $ 157,119 $ 162,787 $ 168,661 Annual Increase per Typical Industrial (%) 8% 4% 4% 4% 4% 4% 4% 4% note: excludes special charges (CSAP)

Page 8 of 42 07/24/2013

Tillsonburg Water Annual Operating & Capital Expenditures $6

Millions $5

$4 CAPITAL

DEBT PAYMENT $3 OPERATING $2

$0 2012 2013 2014 2015 2016

Tillsonburg Water Projected Reserve Balance

$2 Millions

RESERVE $1 DRAFT $- 2013 2014 2015 2016

Major Capital Projects 2013 Reservoir $0.7M 2013 Oxford South $1.4M 2013-2016 North St $1.8M 2013-2016 Water Distribution System Replacements $1.8M 2017-2019 North St $0.5M 2017-2022 Water Distribution System Replacements $1.9M these costs include growth related capital

Page 9 of 42 07/24/2013 WATER RATE CALCULATIONS - TILLSONBURG

2013 2014 2015 2016 Budget Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues)$ 2,450,358 $ 2,200,000 $ 2,266,000 $ 2,333,980 Debt Repayment $ - $ - $ - $ 72,602 Total Annual Gross Operating Expenditures $ 2,450,358 $ 2,200,000 $ 2,266,000 $ 2,406,582 21% -10% 3% 6% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 2,755,000 $ 195,000 $ 1,048,000 $ 1,697,000 Debenture Requirements (to pay for capital works) $ - $ - $ (900,000) $ (1,000,000) Other Contributions (e.g. from customer) $ - $ - $ - $ - Subtotal Capital $ 2,755,000 $ 195,000 $ 148,000 $ 697,000

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ (2,308,158) $ 583,511 $ 712,994 $ 179,922

Net Rate Funding Requirement $ 2,897,200 $ 2,978,511 $ 3,126,994 $ 3,283,504

Reserve Fund Continuity Schedule 2013 2014 2015 2016 Opening Balance $ 2,707,725 $ 399,567 $ 983,078 $ 1,696,072

Ending Balance $ 399,567 $ 983,078 $ 1,696,072 $ 1,875,994

2013 2014 2015 2016 Charge Per Typical Metered House (270m3/year) Fixed Charge $ 213 $ 224 $ 235 $ 247 Consumption Charge $ 218 $ 225 $ 233 $ 241 Annual Charge Per Typical Household $ 431 $ 449 $ 468 $ 488 Annual Increase per Typical Household (%) 7% 4% 4% 4% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 618 $ 649 $ 681 $ 716 Consumption Charge DRAFT$ 7,491 $ 7,753 $ 8,024 $ 8,305 Annual Charge Per Typical Commercial $ 8,109 $ 8,402 $ 8,705 $ 9,021 Annual Increase per Typical Commercial (%) 7% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 2,345 $ 2,462 $ 2,585 $ 2,714 Consumption Charge $ 27,754 $ 28,726 $ 29,731 $ 30,772 Annual Charge Per Typical Industrial $ 30,099 $ 31,188 $ 32,316 $ 33,486 Annual Increase per Typical Industrial (%) 7% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 4,476 $ 4,700 $ 4,935 $ 5,182 Consumption Charge $ 106,954 $ 110,698 $ 114,572 $ 118,582 Annual Charge Per Typical Industrial $ 111,430 $ 115,398 $ 119,507 $ 123,764 Annual Increase per Typical Industrial (%) 7% 4% 4% 4% note: excludes special charges (CSAP, 170 upgrade & proposed Source Water Protection Program)

Page 10 of 42 07/24/2013

Tillsonburg Wastewater Annual Operating & Capital Expenditures $3 Millions

$2 CAPITAL

DEBT PAYMENT

OPERATING $1

$0 2012 2013 2014 2015 2016

Tillsonburg Wastewater Projected Reserve Balance $13 $12

Millions $11 $10 RESERVE $9 $8 DRAFT $7 $6 2013 2014 2015 2016

Major Capital Projects 2013-2019 North St $1.4M 2013-2016 Wastewater Collection System Replacements $1.4M 2016-2021 WWTP $33.0M 2017-2022 Wastewater Collection System Replacements $1.8M these costs include growth related capital

Page 11 of 42 07/24/2013 WASTEWATER RATE CALCULATIONS - TILLSONBURG

2013 2014 2015 2016 Budget Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues)$ 1,432,875 $ 1,458,251 $ 1,498,212 $ 1,534,316 Debt Repayment $ 126,254 $ 122,951 $ 119,795 $ 76,819 Total Annual Gross Operating Expenditures $ 1,559,129 $ 1,581,202 $ 1,618,007 $ 1,611,135 1% 1% 2% 0% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 300,000 $ 240,000 $ 757,700 $ 1,137,700 Debenture Requirements (to pay for capital works) $ - $ - $ - $ - Other Contributions (e.g. from customer) $ - $ - $ - $ - Subtotal Capital $ 300,000 $ 240,000 $ 757,700 $ 1,137,700

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ 1,652,171 $ 1,784,868 $ 1,494,965 $ 1,415,701

Net Rate Funding Requirement $ 3,511,300 $ 3,606,070 $ 3,870,672 $ 4,164,536

Reserve Fund Continuity Schedule 2013 2014 2015 2016 Opening Balance $ 5,221,686 $ 6,873,857 $ 8,658,725 $ 10,153,690

Transfer from Reserves $ (300,000) $ (240,000) $ (757,700) $ (1,137,700) Transfer to Reserves $ 1,952,171 $ 2,024,868 $ 2,252,665 $ 2,553,401 Net Contribution to/(from) Reserves$ 1,652,171 $ 1,784,868 $ 1,494,965 $ 1,415,701

Ending Balance$ 6,873,857 $ 8,658,725 $ 10,153,690 $ 11,569,391

2013 2014 2015 2016 Charge Per Typical Metered House (270m3/year) Fixed Charge $ 196 $ 219 $ 246 $ 275 Consumption Charge $ 294 $ 305 $ 315 $ 326 Annual Charge Per Typical Household $ 490 $ 524 $ 561 $ 601 9% 7% 7% 7% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 568 $ 636 $ 713 $ 798 Consumption Charge $ 8,098 $ 8,382 $ 8,675 $ 8,979 Annual Charge Per Typical CommercialDRAFT$ 8,666 $ 9,018 $ 9,388 $ 9,777 Annual Increase per Typical Commercial (%) 9% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 2,155 $ 2,414 $ 2,704 $ 3,028 Consumption Charge $ 32,347 $ 33,479 $ 34,650 $ 35,863 Annual Charge Per Typical Industrial $ 34,502 $ 35,893 $ 37,354 $ 38,891 Annual Increase per Typical Industrial (%) 8% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 4,115 $ 4,608 $ 5,161 $ 5,781 Consumption Charge $ 128,647 $ 133,149 $ 137,809 $ 142,633 Annual Charge Per Typical Industrial $ 132,762 $ 137,757 $ 142,970 $ 148,414 Annual Increase per Typical Industrial (%) 9% 4% 4% 4% note: excludes special charges (CSAP)

Page 12 of 42 07/24/2013

Woodstock Water Annual Operating & Capital Expenditures $8

$7 Millions $6 CAPITAL $5 DEBT PAYMENT $4 OPERATING $3

$0 2012 2013 2014 2015 2016

Woodstock Water Projected Reserve Balance $10

Millions $9

RESERVE $8 $7 DRAFT $6 2013 2014 2015 2016

Major Capital Projects 2013 additional supply $0.9M 2013-2016 Water Distribution System Replacements $5.9M 2014-2017 Water Distribution System Relining $2.6M 2013-2018 Booster Pumping Station $6.2M 2017-2022 Water Distribution System Replacements $6.5M these costs include growth related capital

Page 13 of 42 07/24/2013 WATER RATE CALCULATIONS - WOODSTOCK

2013 2014 2015 2016 Budget Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues)$ 4,466,661 $ 4,300,000 $ 4,429,000 $ 4,561,870 Debt Repayment $ 368,619 $ 358,534 $ 350,021 $ 342,342 Total Annual Gross Operating Expenditures $ 4,835,280 $ 4,658,534 $ 4,779,021 $ 4,904,212 12%-4%3%3% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 1,525,000 $ 1,427,000 $ 1,655,000 $ 1,984,000 Debenture Requirements (to pay for capital works) $ - $ - $ - $ - Other Contributions (e.g. from customer) $ - $ - $ - $ - Subtotal Capital $ 1,525,000 $ 1,427,000 $ 1,655,000 $ 1,984,000

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ 239,720 $ 927,901 $ 789,169 $ 554,382

Net Rate Funding Requirement $ 6,600,000 $ 7,013,435 $ 7,223,190 $ 7,442,594

Reserve Fund Continuity Schedule 2013 2014 2015 2016 Opening Balance $ 7,039,321 $ 7,279,041 $ 8,206,942 $ 8,996,111

Transfer from Reserves $ (1,525,000) $ (1,427,000) $ (1,655,000) $ (1,984,000) Transfer to Reserves $ 1,764,720 $ 2,354,901 $ 2,444,169 $ 2,538,382 Net Contribution to/(from) Reserves$ 239,720 $ 927,901 $ 789,169 $ 554,382

Ending Balance$ 7,279,041 $ 8,206,942 $ 8,996,111 $ 9,550,493

2013 2014 2015 2016 Charge Per Typical Metered House (270m3/year) Fixed Charge $ 200 $ 203 $ 205 $ 208 Consumption Charge $ 218 $ 225 $ 233 $ 241 Annual Charge Per Typical Household $ 418 $ 428 $ 438 $ 449 Annual Increase per Typical Household (%) 10% 2% 2% 2% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 580 $ 589 $ 596 $ 603 Consumption Charge $ 7,491 $ 7,753 $ 8,024 $ 8,305 Annual Charge Per Typical CommercialDRAFT$ 8,071 $ 8,342 $ 8,620 $ 8,908 Annual Increase per Typical Commercial (%) 7% 3% 3% 3% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 2,200 $ 2,234 $ 2,260 $ 2,288 Consumption Charge $ 27,754 $ 28,726 $ 29,731 $ 30,772 Annual Charge Per Typical Industrial $ 29,954 $ 30,960 $ 31,991 $ 33,060 Annual Increase per Typical Industrial (%) 7% 3% 3% 3% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 4,200 $ 4,265 $ 4,314 $ 4,368 Consumption Charge $ 106,954 $ 110,698 $ 114,572 $ 118,582 Annual Charge Per Typical Industrial $ 111,154 $ 114,963 $ 118,886 $ 122,950 Annual Increase per Typical Industrial (%) 7% 3% 3% 3% note: excludes special charges (CSAP, 170 upgrade & proposed Source Water Protection Program)

Page 14 of 42 07/24/2013

Woodstock Wastewater Annual Operating & Capital Expenditures $7

$6 Millions

$5 CAPITAL $4 DEBT PAYMENT $3 OPERATING $2

$0 2012 2013 2014 2015 2016

Woodstock Wastewater Projected Reserve Balance $5

Millions $4

RESERVE $3 $2 DRAFT $1 2013 2014 2015 2016

Major Capital Projects 2013-2014 Trunk Sewer $2.0M 2014 Pumping Station $1.5M 2013-2016 Wastewater Collection System Replacements $3.8M 2016-2018 WWTP $8.5M 2017-2022 Wastewater Collection System Replacements $6.5M these costs include growth related capital

Page 15 of 42 07/24/2013 WASTEWATER RATE CALCULATIONS - WOODSTOCK

2013 2014 2015 2016 Budget Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues)$ 3,655,453 $ 3,600,000 $ 3,708,000 $ 3,819,240 Debt Repayment $ 612,080 $ 599,254 $ 588,104 $ 542,791 Total Annual Gross Operating Expenditures $ 4,267,533 $ 4,199,254 $ 4,296,104 $ 4,362,031 -1% -2% 2% 2% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 1,640,000 $ 2,177,000 $ 955,000 $ 1,147,636 Debenture Requirements (to pay for capital works) $ - $ - $ - $ - Other Contributions (e.g. from customer) $ - $ - $ - $ - Subtotal Capital $ 1,640,000 $ 2,177,000 $ 955,000 $ 1,147,636

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ (454,883) $ (497,563) $ 873,009 $ 871,228

Net Rate Funding Requirement $ 5,452,650 $ 5,878,691 $ 6,124,113 $ 6,380,895

Reserve Fund Continuity Schedule 2013 2014 2015 2016 Opening Balance $ 3,983,216 $ 3,528,333 $ 3,030,770 $ 3,903,779

Transfer from Reserves $ (1,640,000) $ (2,177,000) $ (955,000) $ (1,147,636) Transfer to Reserves $ 1,185,117 $ 1,679,437 $ 1,828,009 $ 2,018,864 Net Contribution to/(from) Reserves$ (454,883) $ (497,563) $ 873,009 $ 871,228

Ending Balance$ 3,528,333 $ 3,030,770 $ 3,903,779 $ 4,775,007

2013 2014 2015 2016 Charge Per Typical Metered House (270m3/year) Fixed Charge $ 76 $ 80 $ 83 $ 88 Consumption Charge $ 294 $ 305 $ 315 $ 326 Annual Charge Per Typical Household $ 370 $ 385 $ 398 $ 414 Annual Increase per Typical Household (%) 7% 4% 4% 4% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 219 $ 230 $ 242 $ 254 Consumption Charge $ 7,353 $ 7,610 $ 7,877 $ 8,152 Annual Charge Per Typical CommercialDRAFT$ 7,572 $ 7,840 $ 8,119 $ 8,406 Annual Increase per Typical Commercial (%) 9% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 832 $ 874 $ 918 $ 964 Consumption Charge $ 29,343 $ 30,370 $ 31,433 $ 32,533 Annual Charge Per Typical Industrial $ 30,175 $ 31,244 $ 32,351 $ 33,497 Annual Increase per Typical Industrial (%) 8% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 1,589 $ 1,669 $ 1,752 $ 1,840 Consumption Charge $ 116,643 $ 120,726 $ 124,951 $ 129,324 Annual Charge Per Typical Industrial $ 118,232 $ 122,395 $ 126,703 $ 131,164 Annual Increase per Typical Industrial (%) 8% 4% 4% 4% note: excludes special charges (CSAP)

Page 16 of 42 07/24/2013

Township Water Annual Operating & Capital Expenditures $6

Millions $5

$4 CAPITAL

DEBT PAYMENT $3 OPERATING $2

$0 2012 2013 2014 2015 2016

Township Water Projected Reserve Balance $6 Millions $5 RESERVE $4 DRAFT $3 2013 2014 2015 2016

Major Capital Projects 2013 Oxford South Watermain $1.8M 2013-2015 Well Exploration $0.7M 2013-2022 Water Distribution System Replacements $3.0M 2013-2018 Graydon Well Mount Elgin $0.8M these costs include growth related capital

Page 17 of 42 07/24/2013 WATER RATE CALCULATIONS - TOWNSHIP SYSTEM

2013 2014 2015 2016 Budget Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues) $ 2,558,106 $ 2,500,000 $ 2,575,000 $ 2,652,250 Debt Repayment $ - $ - $ - $ - Total Annual Gross Operating Expenditures $ 2,558,106 $ 2,500,000 $ 2,575,000 $ 2,652,250 11%-2%3%3% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 3,155,000 $ 1,140,000 $ 399,000 $ 1,691,000 Debenture Requirements (to pay for capital works) $ - $ - $ - $ - Other Contributions (e.g. from customer) $ (188,000) $ - $ - $ - Subtotal Capital $ 2,967,000 $ 1,140,000 $ 399,000 $ 1,691,000

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ (1,891,156) $ 599,161 $ 1,437,609 $ 248,906

Net Rate Funding Requirement $ 3,633,950 $ 4,239,161 $ 4,411,609 $ 4,592,156

Reserve Fund Continuity Schedule 2013 2014 2015 2016 Opening Balance $ 5,043,835 $ 3,152,679 $ 3,751,840 $ 5,189,449

Transfer from Reserves $ (2,967,000) $ (1,140,000) $ (399,000) $ (1,691,000) Transfer to Reserves $ 1,075,844 $ 1,739,161 $ 1,836,609 $ 1,939,906 Net Contribution to/(from) Reserves $ (1,891,156) $ 599,161 $ 1,437,609 $ 248,906

Ending Balance $ 3,152,679 $ 3,751,840 $ 5,189,449 $ 5,438,355

2013 2014 2015 2016 Budget Projected Projected Projected Charge Per Typical Metered House (270m3/year) Fixed Charge $ 306 $ 315 $ 325 $ 334 Consumption Charge $ 218 $ 225 $ 233 $ 241 Annual Charge Per Typical Household $ 524 $ 540 $ 558 $ 575 Annual Increase per Typical Household (%) 7% 3% 3% 3% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 887 $ 914 $ 941 $ 970 Consumption Charge $ 7,491 $ 7,753 $ 8,024 $ 8,305 Annual Charge Per Typical Commercial $ 8,378 $ 8,667 $ 8,965 $ 9,275 Annual Increase per Typical CommercialDRAFT (%) 8% 3% 3% 3% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 3,366 $ 3,467 $ 3,571 $ 3,678 Consumption Charge $ 27,754 $ 28,726 $ 29,731 $ 30,772 Annual Charge Per Typical Industrial $ 31,120 $ 32,193 $ 33,302 $ 34,450 Annual Increase per Typical Industrial (%) 8% 3% 3% 3% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 6,426 $ 6,619 $ 6,817 $ 7,022 Consumption Charge $ 106,954 $ 110,698 $ 114,572 $ 118,582 Annual Charge Per Typical Industrial $ 113,380 $ 117,317 $ 121,389 $ 125,604 Annual Increase per Typical Industrial (%) 7% 3% 3% 3% Annual Charge Per Flat Rate Customer: In County $ 563 $ 580 $ 598 $ 616 Annual Increase per Typical Household (%) 9% 3% 3% 3% Annual Charge Per Flat Rate Customer: Out of County $ 768 $ 791 $ 814 $ 839 Annual Increase per Typical Household (%) 9% 3% 3% 3% note: excludes special charges (CSAP, 170 upgrade & proposed Source Water Protection Program)

Page 18 of 42 07/24/2013

Drumbo Wastewater Annual Operating & Capital Expenditures $700

$600 Thousands $500 CAPITAL $400 DEBT PAYMENT

$300 OPERATING

$200

$100

$0 2012 2013 2014 2015 2016 2017 2018 2019 2020

Drumbo Wastewater Projected Reserve Balance $1,000 $900 $800 $700

Thousands $600 RESERVE $500 $400 $300 $200 DRAFT $100 $- 2013 2014 2015 2016 2017 2018 2019 2020

Major Capital Projects 2013-2015 WWTP $1.5M these costs include growth related capital

Page 19 of 42 07/24/2013 WASTEWATER RATE CALCULATIONS - DRUMBO

2013 2014 2015 2016 2017 2018 2019 2020 Budget Projected Projected Projected Projected Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues) $ 233,375 $ 200,000 $ 206,000 $ 212,180 $ 218,545 $ 225,102 $ 231,855 $ 238,810 Debt Repayment $ - $ - $ - $ - $ - $ - $ - $ - Total Annual Gross Operating Expenditures $ 233,375 $ 200,000 $ 206,000 $ 212,180 $ 218,545 $ 225,102 $ 231,855 $ 238,810 36% -14% 3% 3% 3% 3% 3% 3% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 100,000 $ 33,333 $ 366,667 $ - $ - $ - $ - $ - Debenture Requirements (to pay for capital works) $ - $ - $ - $ - $ - $ - $ - $ - Other Contributions (e.g. from customer) $ - $ - $ - $ - $ - $ - $ - $ - Subtotal Capital $ 100,000 $ 33,333 $ 366,667 $ - $ - $ - $ - $ -

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ (66,905) $ 48,065 $ (274,747) $ 102,999 $ 114,661 $ 126,930 $ 139,832 $ 153,394

Net Rate Funding Need $ 266,470 $ 281,398 $ 297,920 $ 315,179 $ 333,206 $ 352,032 $ 371,687 $ 392,204

Reserve Fund Continuity Schedule 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ 568,392 $ 501,487 $ 549,552 $ 274,805 $ 377,804 $ 492,465 $ 619,395 $ 759,227

Transfer from Reserves $ (100,000) $ (33,333) $ (366,667) $ - $ - $ - $ - $ - Transfer to Reserves $ 33,095 $ 81,398 $ 91,920 $ 102,999 $ 114,661 $ 126,930 $ 139,832 $ 153,394 Net Contribution to/(from) Reserves $ (66,905) $ 48,065 $ (274,747) $ 102,999 $ 114,661 $ 126,930 $ 139,832 $ 153,394

Ending Balance $ 501,487 $ 549,552 $ 274,805 $ 377,804 $ 492,465 $ 619,395 $ 759,227 $ 912,621

2013 2014 2015 2016 2017 2018 2019 2020 Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 1,644 $ 1,693 $ 1,744 $ 1,797 $ 1,850 $ 1,906 $ 1,963 $ 2,022 Consumption Charge $ 8,326 $ 8,617 $ 8,919 $ 9,231 $ 9,554 $ 9,889 $ 10,235 $ 10,593 Annual Charge Per Typical Commercial $ 9,970 $ 10,310 $ 10,663 $ 11,028 $ 11,404 $ 11,795 $ 12,198 $ 12,615 Annual Increase per Typical Commercial (%) 5% 3% 3% 3% 3% 3% 3% 3% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 6,236 $ 6,423 $ 6,616 $ 6,815 $ 7,019 $ 7,230 $ 7,446 $ 7,670 Consumption Charge $DRAFT 33,252 $ 34,416 $ 35,620 $ 36,867 $ 38,157 $ 39,493 $ 40,875 $ 42,306 Annual Charge Per Typical Industrial $ 39,488 $ 40,839 $ 42,236 $ 43,682 $ 45,176 $ 46,723 $ 48,321 $ 49,976 Annual Increase per Typical Industrial (%) 5% 3% 3% 3% 3% 3% 3% 3% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 11,906 $ 12,263 $ 12,631 $ 13,010 $ 13,400 $ 13,802 $ 14,216 $ 14,642 Consumption Charge $ 132,252 $ 136,881 $ 141,672 $ 146,630 $ 151,762 $ 157,074 $ 162,571 $ 168,261 Annual Charge Per Typical Industrial $ 144,158 $ 149,144 $ 154,303 $ 159,640 $ 165,162 $ 170,876 $ 176,787 $ 182,903 Annual Increase per Typical Industrial (%) 5% 3% 3% 3% 3% 3% 3% 3% Annual Charge per Flat Rate Customer $ 844 $ 869 $ 895 $ 922 $ 950 $ 978 $ 1,008 $ 1,038 5% 3% 3% 3% 3% 3% 3% 3% note: excludes special charges (CSAP)

Page 20 of 42 07/24/2013

Embro Wastewater Annual Operating & Capital Expenditures $180 $160

Thousands $140

$120 CAPITAL $100 DEBT PAYMENT $80 $60 OPERATING $40 $20 $0 2012 2013 2014 2015 2016 2017 2018 2019 2020

Embro Wastewater Projected Reserve Balance $800 $700 $600 Thousands $500 RESERVE $400 $300 $200 DRAFT $100 $- 2013 2014 2015 2016 2017 2018 2019 2020

Page 21 of 42 07/24/2013 WASTEWATER RATE CALCULATIONS - EMBRO

2013 2014 2015 2016 2017 2018 2019 2020 Budget Projected Projected Projected Projected Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues) $ 142,581 $ 130,000 $ 133,900 $ 137,917 $ 142,055 $ 146,316 $ 150,706 $ 155,227 Debt Repayment $ - $ - $ - $ - $ - $ - $ - $ - Total Annual Gross Operating Expenditures $ 142,581 $ 130,000 $ 133,900 $ 137,917 $ 142,055 $ 146,316 $ 150,706 $ 155,227 51% -9%3%3%3%3%3%3% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ - $ - $ - $ - $ - $ - $ - $ - Debenture Requirements (to pay for capital works) $ - $ - $ - $ - $ - $ - $ - $ - Other Contributions (e.g. From customer) $ - $ - $ - $ - $ - $ - $ - $ - Subtotal Capital $ - $ - $ - $ - $ - $ - $ - $ -

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ 7,619 $ 58,394 $ 68,468 $ 83,711 $ 98,141 $ 113,749 $ 127,950 $ 143,090

Net Rate Funding Need $ 150,200 $ 188,394 $ 202,368 $ 221,628 $ 240,196 $ 260,065 $ 278,656 $ 298,317

1) System Reserve Fund Continuity Schedule 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ - $ 7,619 $ 66,013 $ 134,481 $ 218,192 $ 316,333 $ 430,082 $ 558,032

Transfer from Reserves $ - $ - $ - $ - $ - $ - $ - $ - Transfer to Reserves $ 7,619 $ 58,394 $ 68,468 $ 83,711 $ 98,141 $ 113,749 $ 127,950 $ 143,090 Net Contribution to/(from) Reserves $ 7,619 $ 58,394 $ 68,468 $ 83,711 $ 98,141 $ 113,749 $ 127,950 $ 143,090

Ending Balance$ 7,619 $ 66,013 $ 134,481 $ 218,192 $ 316,333 $ 430,082 $ 558,032 $ 701,122

2)Unfinanced Capital 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ (2,673,816) $ (2,607,716) $ (2,541,616) $ (2,475,516) $ (2,310,266) $ (2,145,016) $ (1,979,766) $ (1,814,516) Connection Fee Revenues $ 66,100 $ 66,100 $ 66,100 $ 165,250 $ 165,250 $ 165,250 $ 165,250 $ 165,250 Ending Balance $ (2,607,716) $ (2,541,616) $ (2,475,516) $ (2,310,266) $ (2,145,016) $ (1,979,766) $ (1,814,516) $ (1,649,266)

2013 2014 2015 2016 2017 2018 2019 2020 Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 995 $ 1,055 $ 1,118 $ 1,185 $ 1,245 $ 1,307 $ 1,359 $ 1,414 Consumption Charge $ 8,880 $ 9,191 $ 9,512 $ 9,845 $ 10,190 $ 10,546 $ 10,915 $ 11,298 Annual Charge Per Typical Commercial $ 9,875 $ 10,246 $ 10,630 $ 11,030 $ 11,435 $ 11,853 $ 12,274 $ 12,712 Annual Increase per Typical Commercial (%) 0% 4% 4% 4% 4% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) DRAFT$ 3,775 $ 4,002 $ 4,242 $ 4,496 $ 4,721 $ 4,957 $ 5,155 $ 5,362 Consumption Charge $ 32,840 $ 33,990 $ 35,179 $ 36,411 $ 37,685 $ 39,004 $ 40,369 $ 41,782 Annual Charge Per Typical Industrial $ 36,615 $ 37,992 $ 39,421 $ 40,907 $ 42,406 $ 43,961 $ 45,524 $ 47,144 Annual Increase per Typical Industrial (%) 0% 4% 4% 4% 4% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 7,207 $ 7,640 $ 8,098 $ 8,584 $ 9,013 $ 9,464 $ 9,842 $ 10,236 Consumption Charge $ 126,440 $ 130,866 $ 135,446 $ 140,187 $ 145,093 $ 150,172 $ 155,428 $ 160,867 Annual Charge Per Typical Industrial $ 133,647 $ 138,506 $ 143,544 $ 148,771 $ 154,106 $ 159,636 $ 165,270 $ 171,103 Annual Increase per Typical Industrial (%) 0% 4% 4% 4% 4% 4% 4% 4% Annual Charge per Flat Rate Customer $ 600 $ 636 $ 674 $ 715 $ 750 $ 788 $ 819 $ 852 0% 6% 6% 6% 5% 5% 4% 4% note: excludes special charges (CSAP)

Page 22 of 42 07/24/2013

Innerkip Wastewater Annual Operating & Capital Expenditures $180 $160

Thousands $140

$120 CAPITAL $100 DEBT PAYMENT $80 $60 OPERATING $40 $20 $0 2012 2013 2014 2015 2016 2017 2018 2019 2020

Innerkip Wastewater Projected Reserve Balance $1,400

$1,200 Thousands $1,000

$800 DRAFTRESERVE $600

$400

$200

$- 2013 2014 2015 2016 2017 2018 2019 2020

Page 23 of 42 07/24/2013 WASTEWATER RATE CALCULATIONS - INNERKIP

2013 2014 2015 2016 2017 2018 2019 2020 Budget Projected Projected Projected Projected Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues) $ 129,397 $ 110,000 $ 113,300 $ 116,699 $ 120,200 $ 123,806 $ 127,520 $ 131,346 Debt Repayment $ - $ - $ - $ - $ - $ - $ - $ - Total Annual Gross Operating Expenditures $ 129,397 $ 110,000 $ 113,300 $ 116,699 $ 120,200 $ 123,806 $ 127,520 $ 131,346 90% -15% 3% 3% 3% 3% 3% 3% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ - $ - $ - $ - $ - $ - $ - $ - Debenture Requirements (to pay for capital works) $ - $ - $ - $ - $ - $ - $ - $ - Other Contributions (e.g. from customer) $ - $ - $ - $ - $ - $ - $ - $ - Subtotal Capital $ - $ - $ - $ - $ - $ - $ - $ -

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ 39,413 $ 121,560 $ 137,766 $ 155,246 $ 168,536 $ 182,485 $ 197,099 $ 212,425

Net Rate Funding Need $ 168,810 $ 231,560 $ 251,066 $ 271,945 $ 288,736 $ 306,291 $ 324,619 $ 343,771

1) System Reserve Fund Continuity Schedule 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ 3,446 $ 42,859 $ 164,419 $ 302,185 $ 457,431 $ 625,967 $ 808,452 $ 1,005,551

Transfer from Reserves $ - $ - $ - $ - $ - $ - $ - $ - Transfer to Reserves $ 39,413 $ 121,560 $ 137,766 $ 155,246 $ 168,536 $ 182,485 $ 197,099 $ 212,425 Net Contribution to/(from) Reserves $ 39,413 $ 121,560 $ 137,766 $ 155,246 $ 168,536 $ 182,485 $ 197,099 $ 212,425

Ending Balance $ 42,859 $ 164,419 $ 302,185 $ 457,431 $ 625,967 $ 808,452 $ 1,005,551 $ 1,217,976

2)Unfinanced Capital 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ (1,019,530) $ (848,314) $ (677,098) $ (505,882) $ (334,666) $ (163,450) $ - $ - Connection Fee Revenues $ 171,216 $ 171,216 $ 171,216 $ 171,216 $ 171,216 $ 163,450 $ - $ - Ending Balance $ (848,314) $ (677,098) $ (505,882) $ (334,666) $ (163,450) $ - $ - $ -

2013 2014 2015 2016 2017 2018 2019 2020 Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 995 $ 1,055 $ 1,118 $ 1,185 $ 1,245 $ 1,307 $ 1,359 $ 1,414 Consumption Charge $ 8,880 $ 9,191 $ 9,512 $ 9,845 $ 10,190 $ 10,546 $ 10,915 $ 11,298 Annual Charge Per Typical Commercial $ 9,875 $ 10,246 $ 10,630 $ 11,030 $ 11,435 $ 11,853 $ 12,274 $ 12,712 Annual Increase per Typical Commercial (%) 0% 4% 4% 4% 4% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) DRAFT Fixed Charge (3" meter) $ 3,775 $ 4,002 $ 4,242 $ 4,496 $ 4,721 $ 4,957 $ 5,155 $ 5,362 Consumption Charge $ 32,840 $ 33,990 $ 35,179 $ 36,411 $ 37,685 $ 39,004 $ 40,369 $ 41,782 Annual Charge Per Typical Industrial $ 36,615 $ 37,992 $ 39,421 $ 40,907 $ 42,406 $ 43,961 $ 45,524 $ 47,144 Annual Increase per Typical Industrial (%) 0% 4% 4% 4% 4% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 7,207 $ 7,640 $ 8,098 $ 8,584 $ 9,013 $ 9,464 $ 9,842 $ 10,236 Consumption Charge $ 126,440 $ 130,866 $ 135,446 $ 140,187 $ 145,093 $ 150,172 $ 155,428 $ 160,867 Annual Charge Per Typical Industrial $ 133,647 $ 138,506 $ 143,544 $ 148,771 $ 154,106 $ 159,636 $ 165,270 $ 171,103 Annual Increase per Typical Industrial (%) 0% 4% 4% 4% 4% 4% 4% 4% Annual Charge per Flat Rate Customer $ 600 $ 630 $ 662 $ 695 $ 715 $ 737 $ 759 $ 782 0% 5% 5% 5% 3% 3% 3% 3% note: excludes special charges (CSAP) Page 24 of 42 07/24/2013

Mount Elgin Wastewater Annual Operating & Capital Expenditures $1,200

$1,000

$800 CAPITAL

Thousands $600 DEBT PAYMENT

$400 OPERATING $200

$0 2012 2013 2014 2015 2016 2017 2018 2019 2020

Mount Elgin Wastewater Projected Reserve Balance $300

$250 Thousands

$200

RESERVE $150 DRAFT $100

$50

$- 2013 2014 2015 2016 2017 2018 2019 2020

Major Capital Projects 2013-2017WWTP Phase 2 Upgrade $1.5M these costs include growth related capital

Page 25 of 42 07/24/2013

WASTEWATER RATE CALCULATIONS - MOUNT ELGIN

Wastewater Services 2013 2014 2015 2016 2017 2018 2019 2020 Budget Projected Projected Projected Projected Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues)$ 62,322 $ 79,073 $ 83,191 $ 97,894 $ 100,831 $ 103,856 $ 106,972 $ 110,181 Debt Repayment $ - $ - $ - $ - $ 31,175 $ 31,175 $ 31,175 $ 31,175 Total Annual Gross Operating Expenditures $ 62,322 $ 79,073 $ 83,191 $ 97,894 $ 132,006 $ 135,031 $ 138,147 $ 141,356 42% 27% 5% 18% 35% 2% 2% 2% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 83,000 $ 1,100,000 $ 16,300 $ 244,900 $ 65,300 $ - $ - $ - Debenture Requirements (to pay for capital works) $ - $ - $ - $ (240,000) $ - $ - $ - $ - Other Contributions (e.g. from customer) $ (119,000) $ (1,100,000) $ - $ - $ - $ - $ - $ - Subtotal Capital $ (36,000) $ - $ 16,300 $ 4,900 $ 65,300 $ - $ - $ -

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ 1,738 $ (18,798) $ (27,071) $ 65,572 $ (13,254) $ 65,982 $ 79,123 $ 93,293

Net Rate Funding Need $ 28,060 $ 60,275 $ 72,420 $ 168,366 $ 184,052 $ 201,013 $ 217,270 $ 234,649

Reserve Fund Continuity Schedule 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ - $ 1,738 $ - $ - $ 21,441 $ 8,187 $ 74,169 $ 153,292

Transfer from Reserves $ (34,262) $ (1,738) $ - $ (4,900) $ (65,300) $ - $ - $ - Transfer to Reserves $ 36,000 $ -$ -$ 26,341 $ 52,046 $ 65,982 $ 79,123 $ 93,293 Net Annual Transfer $ 1,738 $ (1,738) $ -$ 21,441 $ (13,254) $ 65,982 $ 79,123 $ 93,293

Ending Balance $ 1,738 $ - $ - $ 21,441 $ 8,187 $ 74,169 $ 153,292 $ 246,585

2)Unfinanced Capital 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ - $ - $ (17,060) $ (44,131) $ - $ - $ - $ - Unfinanced Capital $ - $ (17,060) $ (27,071) $ 44,131 $ - $ - $ - $ - Ending Balance $ - $ (17,060) $ (44,131) $ - $ - $ - $ - $ -

2013 2014 2015 2016 2017 2018 2019 2020 Charge Per Typical Commercial (618m3/month) Fixed Charge $ 995 $ 1,075 $ 1,161 $ 1,254 $ 1,329 $ 1,409 $ 1,479 $ 1,553 Consumption Charge $ 8,880 $ 9,191 $ 9,512 $ 9,845 $ 10,190 $ 10,546 $ 10,915 $ 11,298 Annual Charge Per Typical Commercial $ 9,875 $ 10,266 $ 10,673 $ 11,099 $ 11,519 $ 11,955 $ 12,394 $ 12,851 Annual Increase per Typical Commercial (%) 0% 4% 4% 4% 4% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 3,775 $ 4,077 $ 4,403 $ 4,756 $ 5,041 $ 5,343 $ 5,611 $ 5,891 Consumption Charge DRAFT$ 32,840 $ 33,990 $ 35,179 $ 36,411 $ 37,685 $ 39,004 $ 40,369 $ 41,782 Annual Charge Per Typical Industrial $ 36,615 $ 38,067 $ 39,582 $ 41,167 $ 42,726 $ 44,347 $ 45,980 $ 47,673 Annual Increase per Typical Industrial (%) 0% 4% 4% 4% 4% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 7,207 $ 7,784 $ 8,406 $ 9,079 $ 9,624 $ 10,201 $ 10,711 $ 11,247 Consumption Charge $ 126,440 $ 130,866 $ 135,446 $ 140,187 $ 145,093 $ 150,172 $ 155,428 $ 160,867 Annual Charge Per Typical Industrial $ 133,647 $ 138,650 $ 143,852 $ 149,266 $ 154,717 $ 160,373 $ 166,139 $ 172,114 Annual Increase per Typical Industrial (%) 0% 4% 4% 4% 4% 4% 4% 4% Annual Charge per Flat Rate Customer $ 695 $ 750 $ 810 $ 875 $ 927 $ 983 $ 1,032 $ 1,084 0% 8% 8% 8% 6% 6% 5% 5% note: excludes special charges (CSAP)

Page 26 of 42 07/24/2013

Norwich Wastewater Annual Operating & Capital Expenditures $750 Thousands $500 CAPITAL DEBT PAYMENT OPERATING $250

$0 2012 2013 2014 2015 2016

Norwich Wastewater Projected Reserve Balance $3 Millions

RESERVE $2 DRAFT $1 2013 2014 2015 2016

Major Capital Projects 2014 Biosolids $0.4M 2017-2018 WWTP Upgrades $7.7M 2013-2022 Wastewater Collection System Replacements $0.8M these costs include growth related capital

Page 27 of 42 07/24/2013 WASTEWATER RATE CALCULATIONS - NORWICH

2013 2014 2015 2016 Budget Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues) $ 310,250 $ 282,348 $ 281,033 $ 288,252 Debt Repayment $ - $ - $ - $ - Total Annual Gross Operating Expenditures $ 310,250 $ 282,348 $ 281,033 $ 288,252 28%-9%0%3% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 70,000 $ 420,000 $ - $ 140,000 Debenture Requirements (to pay for capital works) $ - $ - $ - $ - Other Contributions (e.g. From customer) $ - $ - $ - $ - Subtotal Capital $ 70,000 $ 420,000 $ - $ 140,000

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ 233,150 $ (4,744) $ 459,333 $ 355,266

Net Rate Funding Requirement $ 613,400 $ 697,604 $ 740,366 $ 783,518

Reserve Fund Continuity Schedule 2013 2014 2015 2016 Opening Balance $ 1,084,962 $ 1,318,112 $ 1,313,368 $ 1,772,701

Transfer from Reserves $ (70,000) $ (420,000) $ - $ (140,000) Transfer to Reserves $ 303,150 $ 415,256 $ 459,333 $ 495,266 Net Contribution to/(from) Reserves $ 233,150 $ (4,744) $ 459,333 $ 355,266

Ending Balance $ 1,318,112 $ 1,313,368 $ 1,772,701 $ 2,127,967

2013 2014 2015 2016 Charge Per Typical Metered House (270m3/year) Fixed Charge $ 331 $ 349 $ 370 $ 390 Consumption Charge $ 294 $ 305 $ 315 $ 326 Annual Charge Per Typical Household $ 625 $ 654 $ 685 $ 716 Annual Increase per Typical Household (%) 9% 5% 5% 5% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 959 $ 1,012 $ 1,072 $ 1,131 Consumption Charge $ 9,252 $ 9,576 $ 9,911 $ 10,258 Annual Charge Per Typical Commercial $ 10,211 $ 10,588 $ 10,983 $ 11,389 Annual Increase per Typical Commercial (%) 9% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 3,637 $ 3,837 $ 4,068 $ 4,291 Consumption Charge $ 36,520 $ 37,798 $ 39,121 $ 40,491 Annual Charge Per Typical Industrial $ 40,157 $ 41,635 $ 43,189 $ 44,782 Annual Increase per Typical IndustrialDRAFT (%) 9% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 6,944 $ 7,326 $ 7,766 $ 8,193 Consumption Charge $ 144,520 $ 149,578 $ 154,814 $ 160,232 Annual Charge Per Typical Industrial $ 151,464 $ 156,904 $ 162,580 $ 168,425 Annual Increase per Typical Industrial (%) 9% 4% 4% 4% note: excludes special charges (CSAP)

Page 28 of 42 07/24/2013

Plattsville Wastewater Annual Operating & Capital Expenditures $500 $450 $400 Thousands $350 CAPITAL $300 $250 DEBT PAYMENT $200 OPERATING $150 $100 $50 $0 2012 2013 2014 2015 2016 2017 2018 2019 2020

Plattsville Wastewater Projected Reserve Balance $1,600 $1,400 $1,200 Thousands $1,000 RESERVE $800 $600 $400 DRAFT $200 $- 2013 2014 2015 2016 2017 2018 2019 2020

Major Capital Projects 2013-2021 Wastewater Collection System Replacements $0.62M these costs include growth related capital

Page 29 of 42 07/24/2013 WASTEWATER RATE CALCULATIONS - PLATTSVILLE

2013 2014 2015 2016 2017 2018 2019 2020 Budget Projected Projected Projected Projected Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues) $ 226,985 $ 200,000 $ 206,000 $ 212,180 $ 218,545 $ 225,102 $ 231,855 $ 238,810 Debt Repayment $ 56,983 $ 56,983 $ 56,983 $ 56,983 $ 56,983 $ 56,983 $ 56,983 $ 56,983 Total Annual Gross Operating Expenditures $ 283,968 $ 256,983 $ 262,983 $ 269,163 $ 275,528 $ 282,085 $ 288,838 $ 295,793 13% -10% 2% 2% 2% 2% 2% 2% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 50,000 $ 150,000 $ 50,000 $ - $ - $ 175,000 $ - $ - Debenture Requirements (to pay for capital works) $ - $ - $ - $ - $ - $ - $ - $ - Other Contributions (e.g. Customer) $ - $ - $ - $ - $ - $ - $ - $ - Subtotal Capital $ 50,000 $ 150,000 $ 50,000 $ - $ - $ 175,000 $ - $ -

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ 27,145 $ 84,129 $ 203,288 $ 273,221 $ 293,954 $ 140,515 $ 335,328 $ 355,762

Net Rate Funding Need $ 361,113 $ 491,112 $ 516,271 $ 542,384 $ 569,482 $ 597,600 $ 624,166 $ 651,555

Reserve Fund Continuity Schedule 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ - $ - $ - $ 29,721 $ 302,942 $ 596,896 $ 737,411 $ 1,072,739

Transfer from Reserves $ - $ - $ (50,000) $ - $ - $ (175,000) $ - $ - Transfer to Reserves $ - $ -$ 79,721 $ 273,221 $ 293,954 $ 315,515 $ 335,328 $ 355,762 Net Contribution to/(from) Reserves $ - $ -$ 29,721 $ 273,221 $ 293,954 $ 140,515 $ 335,328 $ 355,762

Ending Balance $ - $ - $ 29,721 $ 302,942 $ 596,896 $ 737,411 $ 1,072,739 $ 1,428,501

2)Unfinanced Capital 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ (284,841) $ (257,696) $ (173,567) $ - $ - $ - $ - $ - Connection Fee Revenues $ 27,145 $ 84,129 $ 173,567 $ - $ - $ - $ - $ - Ending Balance $ (257,696) $ (173,567) $ - $ - $ - $ - $ - $ -

2013 2014 2015 2016 2017 2018 2019 2020 Charge Per Typical Metered House (270m3/year) Fixed Charge $ 582 $ 597 $ 612 $ 627 $ 643 $ 659 $ 672 $ 685 Consumption Charge $ 294 $ 305 $ 315 $ 326 $ 338 $ 350 $ 362 $ 374 Annual Charge Per Typical Household $ 876 $ 902 $ 927 $ 953 $ 981 $ 1,009 $ 1,034 $ 1,059 Annual Increase per Typical Household (%) 3% 3% 3% 3% 3% 2% 2% Wastewater System Special Rates Industry A DRAFT$ 55,930 $ 57,049 $ 58,190 $ 59,354 $ 60,541 $ 61,752 $ 62,987 $ 64,246 Institution A $ 5,614 $ 5,726 $ 5,841 $ 5,957 $ 6,077 $ 6,198 $ 6,322 $ 6,448 Institution B $ 4,095 $ 4,177 $ 4,261 $ 4,346 $ 4,433 $ 4,521 $ 4,612 $ 4,704 Institution C $ 1,025 $ 1,046 $ 1,067 $ 1,088 $ 1,110 $ 1,132 $ 1,154 $ 1,178

Plattsville multiple business & accessory dwelling units in conjunction with a business for first building unit $ 841 $ 858 $ 875 $ 893 $ 911 $ 929 $ 948 $ 967 for each additional unit $ 631 $ 644 $ 657 $ 670 $ 683 $ 697 $ 711 $ 725 2% 2% 2% 2% 2% 2% 2% Annual Charge Per Flat Rate Customer $ 841 $ 862 $ 883 $ 905 $ 928 $ 951 $ 970 $ 990 Annual Increase per Flat Rate Customer (%) 15% 2.5% 2.5% 2.5% 2.5% 2.5% 2% 2% note: excludes special charges (CSAP)

Page 30 of 42 07/24/2013

Tavistock Wastewater Annual Operating & Capital Expenditures $2 Millions

CAPITAL

DEBT PAYMENT $1 OPERATING

$0 2012 2013 2014 2015 2016 2017 2018 2019 2020

Tavistock Wastewater Projected Reserve Balance $700 $600 $500 Thousands $400 RESERVE $300 $200 DRAFT $100 $- 2013 2014 2015 2016 2017 2018 2019 2020

Major Capital Projects 2013-2014 Lagoon Expansion & Biosolids $1.55M 2013-2018 Wastewater Collection System Replacements $0.46M these costs include growth related capital

Page 31 of 42 07/24/2013 WASTEWATER RATE CALCULATIONS - TAVISTOCK

2013 2014 2015 2016 2017 2018 2019 2020 Budget Projected Projected Projected Projected Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues) $ 554,818 $ 500,000 $ 515,000 $ 530,450 $ 546,364 $ 562,754 $ 579,637 $ 597,026 Debt Repayment $ 345,146 $ 533,844 $ 582,245 $ 597,833 $ 597,833 $ 618,617 $ 618,617 $ 641,999 Total Annual Gross Operating Expenditures $ 899,964 $ 1,033,844 $ 1,097,245 $ 1,128,283 $ 1,144,197 $ 1,181,371 $ 1,198,254 $ 1,239,025 12% 15% 6% 3% 1% 3% 1% 3% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 1,000,000 $ 600,000 $ 120,000 $ - $ 160,000 $ - $ 180,000 $ - Debenture Requirements (to pay for capital works) $ (1,000,000) $ (600,000) $ (120,000) $ - $ (160,000) $ - $ (180,000) $ - Other Contributions (e.g. from customer) $ - $ - $ - $ - $ - $ - $ - $ - Unfunded Capital Works $ 1,650,000 $ - $ - $ - $ - $ - $ - $ - Debenture Requirements (to pay for unfunded capital works) $ (1,650,000) $ - $ - $ - $ - $ - $ - $ - Subtotal Capital $ - $ - $ - $ - $ - $ - $ - $ -

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ (106,094) $ (103,352) $ (52,248) $ 51,874 $ 121,874 $ 177,883 $ 243,631 $ 290,907

Net Rate Funding Need $ 793,870 $ 930,492 $ 1,044,997 $ 1,180,157 $ 1,266,070 $ 1,359,254 $ 1,441,885 $ 1,529,932 7% Reserve Fund Continuity Schedule 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ - $ - $ - $ - $ - $ - $ 82,354 $ 325,985

Transfer (from) Reserves $ - $ - $ - $ - $ - $ - $ - $ - Transfer to Reserves $ - $ -$ -$ -$ -$ 82,354 $ 243,631 $ 290,907 Net Contribution to/(from) Reserves$ - $ -$ -$ -$ -$ 82,354 $ 243,631 $ 290,907

Ending Balance$ - $ - $ - $ - $ - $ 82,354 $ 325,985 $ 616,892

2)Unfinanced Capital 2013 2014 2015 2016 2017 2018 2019 2020 Opening Balance $ (7,583) $ (113,677) $ (217,029) $ (269,277) $ (217,403) $ (95,529) $ - $ - Shortfall due to debt repayment obligation $ (106,094) $ (103,352) $ (52,248) $ 51,874 $ 121,874 $ 95,529 $ - Ending Balance $ (113,677) $ (217,029) $ (269,277) $ (217,403) $ (95,529) $ - $ - $ -

2013 2014 2015 2016 2017 2018 2019 2020 Annual Charge Per Flat Rate Customer $ 412 $ 487 $ 577 $ 682 $ 738 $ 799 $ 847 $ 899 Annual Increase per Flat Rate Customer (%) 15% 18% 18% 18% 8% 8% 6% 6% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 628 $ 743 $ 878 $ 1,039 $ 1,124 $ 1,217 $ 1,291 $ 1,370 Consumption Charge $ 10,674 $ 11,048 $ 11,435 $ 11,835 $ 12,249 $ 12,678 $ 13,122 $ 13,581 Annual Charge Per Typical Commercial DRAFT$ 11,302 $ 11,791 $ 12,313 $ 12,874 $ 13,373 $ 13,895 $ 14,413 $ 14,951 Annual Increase per Typical Commercial (%) 16% 4% 4% 5% 4% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 2,381 $ 2,816 $ 3,332 $ 3,942 $ 4,265 $ 4,615 $ 4,896 $ 5,195 Consumption Charge $ 42,657 $ 44,150 $ 45,695 $ 47,295 $ 48,950 $ 50,663 $ 52,436 $ 54,272 Annual Charge Per Typical Industrial $ 45,038 $ 46,966 $ 49,027 $ 51,237 $ 53,215 $ 55,278 $ 57,332 $ 59,467 Annual Increase per Typical Industrial (%) 15% 4% 4% 5% 4% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 4,545 $ 5,377 $ 6,361 $ 7,525 $ 8,142 $ 8,810 $ 9,347 $ 9,917 Consumption Charge $ 169,557 $ 175,491 $ 181,634 $ 187,991 $ 194,571 $ 201,381 $ 208,429 $ 215,724 Annual Charge Per Typical Industrial $ 174,102 $ 180,868 $ 187,995 $ 195,516 $ 202,713 $ 210,191 $ 217,776 $ 225,641 Annual Increase per Typical Industrial (%) 15% 4% 4% 4% 4% 4% 4% 4% note: excludes special charges (CSAP) Page 32 of 42 07/24/2013

Thamesford Wastewater Annual Operating & Capital Expenditures $1,300 $1,200 $1,100 $1,000 $900 CAPITAL $800 $700 DEBT PAYMENT Thousands $600 $500 OPERATING $400 $300 $200 $100 $0 2012 2013 2014 2015 2016

Thamesford Wastewater Projected Reserve Balance $900 $850 $800 Thousands $750 RESERVE $700 $650 $600 DRAFT $550 $500 2013 2014 2015 2016

Major Capital Projects 2013 WWTP minor $0.18M 2016-2017 Dewatering $1.7M 2020-2022 WWTP Upgrade $6.6M these costs include growth related capital

Page 33 of 42 07/24/2013 WASTEWATER RATE CALCULATIONS - THAMESFORD

2013 2014 2015 2016 Budget Projected Projected Projected Expenditures 1) Operating Annual Operating Expenditures (net of non-rate revenues)$ 915,549 $ 939,493 $ 958,283 $ 977,449 Debt Repayment $ 99,697 $ 96,994 $ 94,652 $ 85,969 Total Annual Gross Operating Expenditures $ 1,015,246 $ 1,036,487 $ 1,052,935 $ 1,063,418 1% 2% 2% 1% 2) Capital A) Annual Capital Renewal Expenditures Non-Growth Related Capital Works Share $ 180,000 $ - $ - $ 92,000 Debenture Requirements (to pay for capital works) $ - $ - $ - $ - Other Contributions (e.g. from customer) $ - $ - $ - $ - Subtotal Capital $ 180,000 $ - $ - $ 92,000

B) Asset Replacement Reserve Contribution Net Contribution to/(from) Reserves $ (147,746) $ 82,175 $ 127,106 $ 88,648

Net Rate Funding Need $ 1,047,500 $ 1,118,662 $ 1,180,041 $ 1,244,066

Reserve Fund Continuity Schedule 2013 2014 2015 2016 Opening Balance $ 712,241 $ 564,495 $ 646,670 $ 773,776

Transfer from Reserves $ (180,000) $ - $ - $ (92,000) Transfer to Reserves $ 32,254 $ 82,175 $ 127,106 $ 180,648 Net Contribution to/(from) Reserves $ (147,746) $ 82,175 $ 127,106 $ 88,648

Ending Balance $ 564,495 $ 646,670 $ 773,776 $ 862,424

2013 2014 2015 2016 Annual Charge Per Flat Rate Customer $ 607 $ 647 $ 689 $ 733 Annual Increase per Flat Rate Customer (%) 11% 6.5% 6.5% 6.5% Charge Per Typical Commercial (618m3/month) Fixed Charge (2" meter) $ 904 $ 981 $ 1,065 $ 1,155 Consumption Charge $ 9,252 $ 9,576 $ 9,911 $ 10,258 Annual Charge Per Typical Commercial $ 10,156 $ 10,557 $ 10,976 $ 11,413 Annual Increase per Typical CommercialDRAFT (%) 10% 4% 4% 4% Charge Per Typical Industrial (2500m3/month) Fixed Charge (3" meter) $ 3,430 $ 3,722 $ 4,038 $ 4,381 Consumption Charge $ 36,520 $ 37,798 $ 39,121 $ 40,491 Annual Charge Per Typical Industrial $ 39,950 $ 41,520 $ 43,159 $ 44,872 Annual Increase per Typical Industrial (%) 9% 4% 4% 4% Charge Per Typical Industrial (10000m3/month) Fixed Charge (6" meter) $ 6,548 $ 7,105 $ 7,709 $ 8,364 Consumption Charge $ 144,520 $ 149,578 $ 154,814 $ 160,232 Annual Charge Per Typical Industrial $ 151,068 $ 156,683 $ 162,523 $ 168,596 Annual Increase per Typical Industrial (%) 9% 4% 4% 4% note: excludes special charges (CSAP)

Page 34 of 42 07/24/2013

Projected Consolidated Financial Position

2013 2016 2020 (where calculated)

(Debt / (Debt / (Debt / Consolidated Consolidated Consolidated System Unfinanced Reserves Unfinanced Reserves Unfinanced Reserves Position w Position Position Capital) Capital) Capital)

Ingersoll Water (56,225) 940,541 884,316 0 1,442,917 1,442,917 n/a n/a Ingersoll Wastewater (952,201) 0 (952,201) 2 (5,910,000) 1,343,415 (4,566,585) (5,112,518) 8,033,341 2,920,823

Tillsonburg Water 0 2,707,725 2,707,725 0 1,875,994 1,875,994 n/a n/a Tillsonburg Wastewater (1,626,368) 5,221,686 3,595,318 (1,102,069) 11,569,391 10,467,322 n/a n/a

Woodstock Water (3,986,543) 7,039,321 3,052,778 (3,261,717) 9,550,493 6,288,776 n/a n/a Woodstock Wastewater (5,949,165) 3,983,216 (1,965,949) (4,641,812) 4,775,007 133,195 n/a n/a

Township Water 0 5,043,835 5,043,835 5,438,355 5,438,355 n/a n/a

Drumbo Wastewater 0 568,392 568,392 0 377,804 377,804 0 912,621 912,621 Embro Wastewater (2,673,816) 0 (2,673,816) d (2,092,074) 218,192 (1,873,882) (1,649,266) 701,122 (948,144) Innerkip Wastewater (1,019,530) 3,446 (1,016,084) d (334,666) 457,431 122,765 0 1,217,976 1,217,976 Mount Elgin Wastewater 0 0 0 2 (240,000) 25,352 (214,648) (208,893) 256,633 47,740 Norwich Wastewater 0 1,084,962 1,084,962 0 2,127,967 2,127,967 n/a n/a Plattsville Wastewater (2,675,491) 0DRAFT (2,675,491) (1,919,045) 302,942 (1,616,103) (1,034,452) 1,428,501 394,049 Tavistock Wastewater (3,731,525) 0 (3,731,525) 2 (5,884,872) (5,884,872) (4,588,374) 353,378 (4,234,996) Thamesford Wastewater (52,289) 712,241 659,952 0 862,424 862,424 n/a n/a (22,723,152) 27,305,365 4,582,213 (25,386,256) 40,367,684 14,981,428 note: Debt/Unfinanced Capital includes: debenture financing, unfinanced capital and outstanding development contributions

Page 35 of 42 07/24/2013

2013 Monthly Residential Urban Rate Comparison

100.00

90.00

80.00

70.00

60.00

50.00 Wastewater 40.00 Water

30.00

20.00

10.00 - DRAFT

Monthly rate for metered systems is calculated based on 22.5m3/month excludes special charges (CSAP & 170 upgrade) * 170 upgrade charge of $5.00/month ends in 2013

Page 36 of 42 07/24/2013

2013 Monthly Residential Rate Comparison 140.00

120.00

100.00

80.00

60.00 Wastewater Water

40.00

20.00

- DRAFT

Monthly rate for metered systems is calculated based on 22.5m3/month excludes special charges (CSAP & 170 upgrade) or proposed Source Water Protection * 170 upgrade charge of $5.00/month ends in 2013

Page 37 of 42 07/24/2013

Proposed Monthly Residential Water Rates

Water System 2013 2014 2015 2016 $ 40.67 $ 42.92 $ 45.40 $ 48.01 Ingersoll 6% 6% 6% $ 35.92 $ 37.40 $ 39.00 $ 40.64 Tillsonburg 4% 4% 4% $ 34.83 $ 35.68 $ 36.54 $ 37.42 Woodstock 2% 2% 2% $ 46.92 $ 48.35 $ 49.80 $ 51.29 Township - Flat 3% 3% 3% $ 43.67 $ 45.02 $ 46.47 $ 47.95 Township - Metered 3% 3% 3%

Proposed Monthly Residential Wastewater Rates

Wastewater System 2013 2014 2015 2016 $ 49.17 $ 53.92 $ 59.17 $ 65.03 Ingersoll 10% 10% 10% $ 40.83 $ 43.71 $ 46.73 $ 50.11 Tillsonburg 7% 7% 7% $ 30.83 $ 32.04 $ 33.17 $ 34.50 Woodstock 4% 4% 4% $ 70.33 $ 72.44 $ 74.61 $ 76.85 Drumbo 3% 3% 3% $ 50.00 $ 53.00 $ 56.18 $ 59.55 Embro 6% 6% 6% $ 50.00 $ 52.50 $ 55.13 $ 57.88 Innerkip DRAFT5% 5% 5% $ 57.92 $ 62.51 $ 67.51 $ 72.91 Mount Elgin 8% 8% 8% $ 52.08 $ 54.49 $ 57.07 $ 59.68 Norwich 5% 5% 5% $ 70.08 $ 71.82 $ 73.62 $ 75.46 Plattsville 2.5% 2.5% 2.5% $ 34.33 $ 40.62 $ 48.06 $ 56.85 Tavistock 18% 18% 18% $ 50.58 $ 53.89 $ 57.39 $ 61.12 Thamesford 6.5% 6.5% 6.5%

Monthly rate for metered systems is calculated based on 22.5m3/month excludes special charges (CSAP, 170 upgrade & proposed Source Water Protection Program)

Page 38 of 42 07/24/2013

Proposed Monthly Commercial Water Rates

Water System 2013 2014 2015 2016 $ 689.44 $ 716.16 $ 744.00 $ 773.07 Ingersoll 8% 4% 4% 4% $ 675.76 $ 700.17 $ 725.46 $ 751.71 Tillsonburg 7% 4% 4% 4% $ 672.58 $ 695.16 $ 718.31 $ 742.35 Woodstock 7% 3% 3% 3% $ 698.20 $ 722.25 $ 747.12 $ 772.89 Township - Metered 8% 3% 3% 3%

Proposed Monthly Commercial Wastewater Rates

Wastewater System 2013 2014 2015 2016 $ 726.57 $ 760.58 $ 797.06 $ 835.96 Ingersoll 10% 5% 5% 5% $ 722.18 $ 751.53 $ 782.31 $ 814.77 Tillsonburg 9% 4% 4% 4% $ 631.04 $ 653.37 $ 676.58 $ 700.51 Woodstock 11% 4% 4% 4% $ 830.84 $ 859.20 $ 888.60 $ 918.96 Drumbo 5% 3% 3% 3% $ 822.94 $ 853.83 $ 885.86 $ 919.20 Embro 0% 4% 4% 4% $ 822.94 $ 853.83 $ 885.86 $ 919.20 Innerkip 0% 4% 4% 4% $ 822.94 $ 855.49 $ 889.41 $ 924.90 Mount Elgin 0% 4% 4% 4% DRAFT$ 850.91 $ 882.31 $ 915.28 $ 949.11 Norwich 9% 4% 4% 4% see special rates contained in WASTEWATER RATE Plattsville CALCULATIONS - TABLE $ 941.81 $ 982.55 $ 1,026.12 $ 1,072.85 Tavistock 15% 4% 4% 5% $ 846.36 $ 879.77 $ 914.63 $ 951.09 Thamesford 9% 4% 4% 4%

Monthly rate for metered systems is calculated based on 618m3/month with 2" meter excludes special charges (CSAP, 170 upgrade & proposed Source Water Protection Program)

Page 39 of 42 07/24/2013

Proposed Monthly Industrial Water Rates

Water System 2013 2014 2015 2016 $ 2,560.10 $ 2,659.65 $ 2,763.33 $ 2,871.52 Ingersoll 8% 4% 4% 4% $ 2,508.22 $ 2,598.99 $ 2,693.00 $ 2,790.52 Tillsonburg 7% 4% 4% 4% $ 2,496.15 $ 2,579.99 $ 2,665.89 $ 2,754.99 Woodstock 7% 3% 3% 3% $ 2,593.32 $ 2,682.74 $ 2,775.16 $ 2,870.83 Township - Metered 8% 3% 3% 3%

Proposed Monthly Industrial Wastewater Rates

Wastewater System 2013 2014 2015 2016 $ 2,857.66 $ 2,990.32 $ 3,132.59 $ 3,283.83 Ingersoll 9% 5% 5% 5% $ 2,875.19 $ 2,991.08 $ 3,112.80 $ 3,240.92 Tillsonburg 8% 4% 4% 4% $ 2,514.62 $ 2,603.67 $ 2,695.90 $ 2,791.39 Woodstock 9% 4% 4% 4% $ 3,290.69 $ 3,403.28 $ 3,519.67 $ 3,640.13 Drumbo 5% 3% 3% 3% $ 3,051.27 $ 3,165.98 $ 3,285.07 $ 3,408.94 Embro 0% 4% 4% 4% $ 3,051.27 $ 3,165.98 $ 3,285.07 $ 3,408.94 Innerkip 0% 4% 4% 4% $ 3,051.27 $ 3,172.27 $ 3,298.53 $ 3,430.56 Mount Elgin 0% 4% 4% 4% DRAFT$ 3,346.45 $ 3,469.62 $ 3,599.06 $ 3,731.87 Norwich 9% 4% 4% 4% see special rates contained in WASTEWATER RATE Plattsville CALCULATIONS - TABLE $ 3,753.15 $ 3,913.87 $ 4,085.58 $ 4,269.72 Tavistock 15% 4% 4% 5% $ 3,329.16 $ 3,459.96 $ 3,596.57 $ 3,739.34 Thamesford 9% 4% 4% 4%

Monthly rate for metered systems is calculated based on 2,500m3/month with 3" meter excludes special charges (CSAP, 170 upgrade & proposed Source Water Protection Program)

Page 40 of 42 07/24/2013

Proposed Monthly Large Industrial Water Rates

Water System 2013 2014 2015 2016 $ 9,384.89 $ 9,732.30 $ 10,093.19 $ 10,468.27 Ingersoll 7% 4% 4% 4% $ 9,285.86 $ 9,616.51 $ 9,958.93 $ 10,313.66 Tillsonburg 7% 4% 4% 4% $ 9,262.80 $ 9,580.23 $ 9,907.15 $ 10,245.81 Woodstock 8% 3% 3% 3% $ 9,448.32 $ 9,776.39 $ 10,115.77 $ 10,466.98 Township - Metered 7% 3% 3% 3%

Proposed Monthly Large Industrial Wastewater Rates

Wastewater System 2013 2014 2015 2016 $ 10,754.46 $ 11,193.12 $ 11,656.66 $ 12,144.21 Ingersoll 8% 4% 4% 4% $ 11,063.47 $ 11,479.79 $ 11,914.20 $ 12,367.82 Tillsonburg 8% 4% 4% 4% $ 9,852.68 $ 10,199.55 $ 10,558.59 $ 10,930.30 Woodstock 8% 4% 4% 4% $ 12,013.13 $ 12,428.64 $ 12,858.55 $ 13,303.29 Drumbo 5% 3% 3% 3% $ 11,137.27 $ 11,542.14 $ 11,962.00 $ 12,397.57 Embro 0% 4% 4% 4% $ 11,137.27 $ 11,542.14 $ 11,962.00 $ 12,397.57 Innerkip 0% 4% 4% 4% $ 11,137.27 $ 11,554.15 $ 11,987.71 $ 12,438.83 Mount Elgin 0% 4% 4% 4% DRAFT$ 12,622.01 $ 13,075.34 $ 13,548.30 $ 14,035.40 Norwich 9% 4% 4% 4% see special rates contained in WASTEWATER RATE Plattsville CALCULATIONS - TABLE $ 14,508.51 $ 15,072.32 $ 15,666.24 $ 16,292.99 Tavistock 15% 4% 4% 4% $ 12,589.01 $ 13,056.90 $ 13,543.55 $ 14,049.66 Thamesford 9% 4% 4% 4%

Monthly rate for metered systems is calculated based on 10,000m3/month with 6" meter excludes special charges (CSAP, 170 upgrade & proposed Source Water Protection Program)

Page 41 of 42 07/24/2013

Proposed Monthly Residential Combined Water & Wastewater Rates Including County Programs $140.00

$120.00

$100.00

$80.00 2013

2014 $60.00 2015

$40.00 2016

$20.00

$- Ingersoll Tillsonburg Woodstock Drumbo Embro Innerkip Mount Elgin Norwich Plattsville Tavistock Thamesford

note: Monthly rate for metered systems is calculated based on 22.5m3/month includes special charges (CSAP, 170 upgrade & proposed Source Water Protection Program) 170 upgrade charge of $5.00/month ends in 2013 proposed Source Water Protection Program to begin 2014DRAFT if approved

Page 42 of 42 Report No: PW 2013-55 PUBLIC WORKS Council Date: August 14, 2013

To: Warden and Members of County Council

From: Director of Public Works

Class Environmental Assessment – Tillsonburg Wastewater Treatment Plant

RECOMMENDATIONS

1. That County Council accept the Environmental Study Report (ESR) for the Tillsonburg Wastewater Treatment Plant (WWTP) prepared by XCG Consultants Ltd., dated July 22, 2013;

2. And further, that Council direct staff to post a Notice of Completion for the required 30-day public review period.

REPORT HIGHLIGHTS

. To obtain Council approval of the Class Environmental Assessment (Class EA) for the Tillsonburg WWTP, by requesting County Council’s acceptance of the Environmental Study Report, and initiating the required 30-day public comment period following the posting of the Notice of Completion Attachment 1.

. The recommended alternative includes the expansion and upgrading of the existing treatment plant to treat projected wastewater flows to the year 2034.

. Construction is not anticipated until 2017/2018 or later, based on current wastewater flows at the Tillsonburg WWTP.

Implementation Points

Following the 30-day public review period and subject to comments received, Public Works staff plans to begin design of the recommended upgrades in 2015, followed by construction in 2017/2018 or later based on WWTP flows.

Implementation of the recommended alternative will provide effective wastewater treatment for the Town of Tillsonburg to the year 2034.

Financial Impact

The total estimated cost for the expansion and upgrades to the Tillsonburg WWTP is $29.4M, including engineering design.

Report No: PW 2013-55 PUBLIC WORKS Council Date: August 14, 2013

Financing of this project will be from Tillsonburg Wastewater Rates and Tillsonburg Development Charges.

The current Tillsonburg wastewater rates are set from 2011 to 2013 and did include this project. Rates for 2014 – 2016 are currently being developed and will also include the latest cost estimate for this WWTP upgrade project.

The current Development Charge Background Study (May 2009) included this project at an estimated cost of $30M with a $9M contribution from existing rates and $21M from development. The current Development Charge By-law expires in 2014 and the study to set new Development Charges is underway.

As the project proceeds into detailed design, it will be very important to monitor the cost estimate and to keep the costs within the projections set out by the Development Charge Background Study and the Financial Plan. It will be important to consider the impact of this project and any cost changes through detailed design as new rates and development charges are developed.

The Treasurer has reviewed this report and agrees with the financial impact information.

Risks/Implications

Implementation of the proposed upgrade and expansion will increase the capacity of the WWTP to treat projected wastewater flows to the year 2034 while meeting Ministry of the Environment effluent quality limits.

Portions of the upgrade will be constructed within the floodplain; however, the plant will be ‘flood-proofed’ and will remain in operation and accessible during a 100-year flood event.

Strategic Plan

1. A County that Works Together ii) Enhance the quality of life for all of our citizens by:  Maintaining and strengthening core infrastructure

3. A County that Thinks and Wisely Shapes the Future iii) Apply social, financial and environmental sustainability lenses to significant decisions by assessing options in regard to:  Life-cycle costs and benefit/costs – including debt, tax and reserve levels and implications  Responsible environmental stewardship

Report No: PW 2013-55 PUBLIC WORKS Council Date: August 14, 2013

4. A County that Informs and Engages i) Better harness the power of the community through conversation and dialogue by:  Enhancing opportunities for public participation and a meaningful voice in civic affairs ii) Better inform the public about County programs, services and activities through planned communication by:  Improving County-Municipality information exchange

DISCUSSION

Background

In late 2008, Oxford County initiated a Master Plan under the Class EA for the Tillsonburg Water and Wastewater Systems. XCG Consultants Limited and their subconsultants R.J. Burnside and Associates Limited and D.C. Dammar and Associates were retained to conduct the study. In 2010, the water portion of the Master Plan was expanded to include Norwich, Otterville and Springford. The Oxford South Water Master Plan was accepted by County Council on November 24, 2010. Phase 1 of the Oxford South Water Master Plan construction, the watermain from Norwich to Springford, is under construction and will be completed in August 2013. The wastewater portion of the project has taken longer due to design complications and less urgency, both of which are explained below.

The existing Tillsonburg WWTP is a conventional activated sludge (CAS) plant with a rated capacity of 8,180 m3/d. By 2034, average day flows to the treatment plant are estimated to reach 12,270 m3/day. The average flow in 2012 was 5,542m³/day.

The plant is located next to Coronation Park, east of Big Otter Creek, and is within the Long Point Region Conservation Authority (LPRCA) regulation limit. Most of the facility’s structures are outside of the 100-year flood limit boundary, but there is very little room for expansion on the property without constructing in the floodplain (see Figure ES.2 of the Executive Summary – Attachment 2). Alternative solutions to provide the increased wastewater treatment capacity were evaluated and only one upgrade design concept, a membrane bio-reactor (MBR) retrofit, could be constructed within the small area of the property that is outside of the 100-year flood limit which was an initial requirement of the LPRCA. The MBR retrofit was estimated to cost approximately $43M.

Due to the high capital (and operating) cost of an MBR retrofit, Oxford staff met with LPRCA staff in April 2012 to discuss the financial impact of such a project, and the possibility of considering a more financially sustainable option such as an expansion to the existing CAS process, which would require construction within the floodplain. Based on the cost implications of the MBR retrofit, LPRCA agreed with a CAS expansion as the preferred alternative, provided that the plant would be properly ‘flood-proof’ and would remain operational and accessible during a 100-year flood event.

Therefore, the preferred alternative solution is to expand and upgrade the existing CAS plant to treat the projected flows to the year 2034. The preferred design concept for this alternative includes the following:

Report No: PW 2013-55 PUBLIC WORKS Council Date: August 14, 2013

. Construction of a new preliminary treatment works, including new screens and grit removal systems, and new screenings and grit handling equipment complete with odour control capability; . Decommissioning the existing headworks; . Construction of additional primary clarifiers, aeration tanks, and secondary clarifiers; . Upgrade and expansion of the oxygenation capacity (blower, diffusers, etc.); . Implementation of separate waste activated sludge thickening; . Upgrades to existing chemical metering and storage system, and installation of a pre- precipitation chemical addition point upstream of primary clarification; . Expansion of the existing UV disinfection system to handle projected future peak flows; and . Conversion of existing aerobic digesters to anaerobic digesters and expansion of the solids handling capacity.

The study was completed as a ‘Schedule C’ project following the Municipal Class Environmental Assessment process. Notices for the project were posted on the Oxford County website and were published in the Oxford Review and Tillsonburg News. Notices were also mailed to review agencies and other stakeholders. An initial public information centre (PIC) was held on March 10, 2010 to present the study objectives. A second PIC was held on June 18, 2012 to present the preferred alternative. The Class EA document contains a summary of comments received throughout the study.

A Technical Steering Committee consisting of County and Town of Tillsonburg staff provided input throughout the project.

The Executive Summary of the Environmental Study Report, prepared by XCG Consultants Limited, is attached as Attachment 2.

Comments

In 2008, wastewater flows to the plant were approximately 90% of the plant’s rated capacity of 8,180 m3/day. Since 2008, Tillsonburg’s wastewater flows have been reduced, mainly due to water efficiency measures and the impact of the economic downturn. In 2012, flows to the plant were only 67.8% of the plant’s rated capacity. The recommended upgrades are not necessary until flows begin to approach the plant’s rated capacity. Design is anticipated to begin in 2015, followed by construction in 2017/2018. Based on recent wastewater flows, it is likely that this plant expansion will be sufficient beyond the 2034 horizon year identified in the Class EA and that construction take place further into the future. Timing of construction is very important to the financial sustainability of this project as a large component of cost is proposed to be collected from Development Charges. Timing of the upgrade expenditures with cash flow from development and flow to the plant is very important.

The preferred solution was selected based on the ability to consistently meet MOE effluent criteria, a lower initial capital cost, lower operating costs, lower life-cycle cost, operational familiarity with the conventional activated sludge treatment process, and simplicity of construction staging.

Public Works staff reviewed other alternative solutions and is of the opinion that the recommended solution for the Tillsonburg WWTP upgrade and expansion as outlined above is the best alternative from an environmental, social, economic, and technical perspective. At this Report No: PW 2013-55 PUBLIC WORKS Council Date: August 14, 2013 time, it appears that the estimated costs from this study are in line with those that were anticipated and used in the current Oxford County Wastewater Rates and Development Charges.

Conclusions

Following adoption by County Council, the Class EA will be made available for a 30-day public review period. Copies of the report will be available for review at County and Town Administration offices, and the Tillsonburg Library, and will also be posted on the County website. Following the 30-day review period and subject to comments received, Public Works staff will begin the engineering design of the recommended upgrades in 2015.

SIGNATURE

Report Author:

Original signed by

Shahab Shafai, M.Sc., P.Eng. Manager of Wastewater Services

Departmental Approval:

Original signed by

Robert Walton, P.Eng. Director of Public Works

Approved for submission:

Original signed by

Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

ATTACHMENTS Attachment 1 Notice of Completion Attachment 2 Executive Summary, Environmental Study Report, Tillsonburg Wastewater Treatment Plant, July 2013

NOTICE OF COMPLETION

CLASS ENVIRONMENTAL ASSESSMENT OXFORD COUNTY TILLSONBURG WASTEWATER TREATMENT PLANT

Oxford County’s Tillsonburg Wastewater Treatment Plant (WWTP) provides secondary treatment for wastewater generated in the Town of Tillsonburg. The Tillsonburg WWTP consists of a conventional activated sludge (CAS) process, with chemical addition for phosphorus removal, ultraviolet disinfection, onsite aerobic sludge digestion and biosolids dewatering facilities. The effluent from the plant is discharged to Big Otter Creek. To meet the wastewater treatment requirements of future growth in the Town of Tillsonburg, additional wastewater treatment capacity will be required.

The purpose of the current Class Environmental Assessment (Class EA) was to identify alternatives to provide additional wastewater treatment capacity and to determine the most cost-effective, environmentally sound, and sustainable approach to upgrade the Tillsonburg WWTP, providing wastewater treatment for projected flows to the year 2034. The study was undertaken as a Schedule C project in accordance with the requirements of the Municipal Class Environmental Assessment (Municipal Engineers Association, October 2000, as amended in 2007 and 2011).

Based on the study findings and input from regulatory agencies, stakeholders and the public, the preferred solution to provide additional wastewater treatment capacity is to upgrade and expand the existing Oxford County Tillsonburg WWTP. The preferred design concept includes: decommissioning of the existing headworks and the construction of a new preliminary works; expansion of the existing liquid treatment process; and, conversion of the existing aerobic digesters to anaerobic digesters. Water conservation and inflow/infiltration reduction is also part of the preferred solution.

An Environmental Study Report (ESR) documenting the study process, the preferred alternative, and the preferred design concept has been prepared and is available for review on Oxford County’s website at http://www.oxfordcounty.ca/ServicesforYou/WaterWastewater/Projectsstudies.aspx or at the following locations:

Oxford County Administration Bldg. Tillsonburg Public Library Town of Tillsonburg Customer Service 1 Library Lane Customer Service Centre 21 Reeve Street, P.O. Box 1614 Tillsonburg, ON N4G 5A8 10 Lisgar Ave. Woodstock, ON N4S 7Y3 Mon-Thurs: 9:30 a.m. – 8:30 p.m. Tillsonburg, ON N4G 5A5 Mon-Fri: 8:30 a.m. – 5:00 p.m. Fri-Sat: 9:30 a.m. – 5:00 p.m. Mon-Fri: 8:00 a.m. – 5:00 p.m.

Please contact either of the following project team members if you have any questions or comments, or wish to obtain more information on the study. Written comments must be submitted by September 27, 2013.

Mark Maxwell, P.Eng. Mr. Stephen Nutt, M.Eng., P.Eng. Oxford County Public Works Consultant Project Manager 21 Reeve Street, P.O. Box 1614 XCG Consultants Ltd. Woodstock, Ontario N4S 7Y3 820 Trillium Drive Phone: 519-539-9800, Ext. 3195 Kitchener, Ontario N2R 1K4 Toll Free: 1-866-537-7778 Phone: 519-741-5774 Fax: 519-421-4711 Fax: 519-741-5627 E-mail: [email protected] Email: [email protected]

If concerns regarding this project cannot be resolved through discussions with Oxford County, a person or party may request that the Minister of the Environment make an order for the project to comply with Part II of the Environmental Assessment Act (referred to as a Part II Order), which addresses individual environmental assessments. Requests must be received by the Minister at the address below within 30 days of this Notice. If no request is received by September 27, 2013, the County will proceed to implement the proposed works, as described in the ESR. A copy of the Part II Order request must also be forwarded to Oxford County.

Minister of the Environment 135 St. Clair Avenue West, 10th Floor Toronto, ON M4V 1P5

This Notice issued on August 16, 2013. Robert Walton, P.Eng. Director of Public Works

XCG File No.: 3-277-34-01 July 22, 2013

OXFORD COUNTY TILLSONBURG WASTEWATER TREATMENT PLANT CLASS ENVIRONMENTAL ASSESSMENT ENVIRONMENTAL STUDY REPORT

EXECUTIVE SUMMARY

Prepared for: OXFORD COUNTY P.O. Box 1614, 21 Reeve Street Woodstock, ON N4S 7Y3

Prepared by: XCG CONSULTANTS LTD. 2620 Bristol Circle, Suite 300 Oakville, Ontario L6H 6Z7

3-277-34-01/R_3-09129256 Oxford County Tillsonburg Wastewater Treatment Plant Class Environmental Assessment Environmental Study

EXECUTIVE SUMMARY

ES 1. EXECUTIVE SUMMARY

ES 1.1 Introduction The Oxford County Tillsonburg Wastewater Treatment Plant (WWTP) is a conventional activated sludge plant that services a population of approximately 14,500 in the Town of Tillsonburg (Town) in Oxford County (County). The plant treats primarily domestic wastewater with a portion of industrial, commercial and institutional (ICI) wastewater and has a rated average day flow (ADF) capacity of 8,180 m3/d with final effluent discharging to Big Otter Creek. The plant was originally constructed in 1961 and was expanded in 1972. The facility is owned and operated by the County. The future flows to the WWTP from the projected residential, industrial, commercial and institutional growth in Tillsonburg will exceed the rated capacity of the Oxford County Tillsonburg WWTP of 8,180 m3/day. To meet the wastewater treatment requirements of future growth in the service area, the Oxford County Tillsonburg WWTP will need to be expanded beyond its existing rated capacity. As such, a Class EA was initiated to identify the most cost-effective, environmentally sound and sustainable approach to provide wastewater treatment to accommodate future growth. This Environmental Study Report (ESR) documents the planning process used to select the Preferred Alternative to address the long-term wastewater treatment needs in the Town. The County retained XCG Consultants Limited (XCG), in association with R.J. Burnside & Associates Limited (Burnside) and D.C. Damman & Associates to undertake the Class Environmental Assessment (EA).

ES 1.1.1 Study and Service Area The Oxford County Tillsonburg WWTP is located just off Van Street, north of Highway #3 and west of Vienna Road in Tillsonburg, Ontario. The Town of Tillsonburg is located on the southern tip of Oxford County, south of Woodstock. The study area consists of the property where the Tillsonburg WWTP is located and areas within the Town of Tillsonburg Official Plan boundary. Figure ES.1 shows the WWTP location.

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EXECUTIVE SUMMARY

Tillsonburg

Big Otter Creek Tillsonburg WWTP

Figure ES.1 Location Map of Tillsonburg WWTP

ES 1.1.2 Class Environmental Assessment Process The publication of this ESR represents the conclusion of Phase 4 of the Class EA, including public and agency consultation. The purpose of the ESR document is to report all the activities undertaken to date through Phase 1, 2 and 3 of the Municipal Class EA process. The ESR will be placed on the public record by issuing a Notice of Completion and interested individuals will have 30 days to provide comments. If comments arise that cannot be resolved or mitigated in discussions with the County within the 30-day period, a person/party may request that the Minister of the Environment issue a Part II Order for an individual EA. The request must be directed to the Minister of the Environment (MOE) at the following address: Ministry of the Environment Environmental Assessment and Approvals Branch 2 St. Clair Ave W, Floor 12A Toronto, ON M4V 1L5 A copy of all requests should be forwarded to the Oxford County Clerk at the following address:

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Oxford County Tillsonburg Wastewater Treatment Plant Class Environmental Assessment Environmental Study

EXECUTIVE SUMMARY

Brenda J. Tabor, Clerk, Oxford County 21 Reeve Street, P.O. Box 1614 Woodstock, ON N4S 7Y3 Telephone: (519) 539-9800 Ext. 3002 Fax: (519) 421-4711 E-mail: [email protected] If no request for a Part II Order is received, the County will proceed to implement the project as described in this ESR.

ES 1.2 Problem Statement

ES 1.2.1 Study Objective The Oxford County Tillsonburg WWTP Class EA was initiated to develop wastewater treatment strategies for the Town that are economically sustainable, environmentally sound and reflective of the short and long term needs and growth potential of the area. The objectives of the Oxford County Tillsonburg WWTP Class EA are to:  Examine the future wastewater treatment needs in the Town until 2034;  Evaluate alternative solutions available for wastewater treatment in the Town; and  Identify the preferred solution to meet the future wastewater treatment needs of the Town.

ES 1.2.2 Justification and Need for Project Table ES.1 presents the 2034 flow projections for the Town for two growth scenarios. Scenario 1 considers residential flow and contributions from a large industrial user separately while Scenario 2 assumes that the existing residential to ICI land use ratio will remain the same in 2034 as it is currently. The future serviced population was based on population growth projections in the report “Population, Household & Employment Forecasts 2001 – 2031 – Oxford County” (Hemson Consulting Ltd., 2006). The projected ADF to the Tillsonburg WWTP exceeds the existing Tillsonburg WWTP ADF capacity of 8,180 m3/d. As a result, additional wastewater treatment capacity must be provided to accommodate planned growth in the study area.

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EXECUTIVE SUMMARY

Table ES.1 Tillsonburg WWTP 2034 Flow Projections

Value Parameter Scenario 1 Scenario 2

Residential Flow Projections

2034 Service Population 22,512 22,512

Historical Per Capita Flows (1) 423 L/cap.d 469 L/cap.d

2034 Residential Flow 9,526 m3/d 10,550 m3/d

ICI Flow Projections

Industrial Discharge 709 m3/d na

Employment Lands 57.2 ha na

14 m3/ha∙d (unit flow rate) na Unit Flow Rate 3 m3/ha∙d (I/I allowance)

Employment Land Flows 57.2 ha * 17 m3/ha∙d = 972 m3/d na

ICI Flow Projections 1,681 m3/d na

TOTAL 2034 FLOW 11,207 m3/d 10,550 m3/d PROJECTION Notes: 1. Historical per capita flows are based on two Scenarios. Scenario 1 considers the flow from a large industrial user separately from domestic water. Scenario 2 assumes that the existing residential to ICI land use ratio will remain the same in 2034 as it is currently The existing ADF rated capacity of the Tillsonburg WWTP is 8,180 m3/day, and consists of two secondary treatment trains. If the preferred solution is to expand the existing Tillsonburg WWTP, the most practical approach would be to add an additional treatment train with the same capacity as the existing trains. As such, the plant would practicably be expanded to an ADF capacity of 12,270 m3/day. Both of the flow projection scenarios would be accommodated within this plant expansion, and provides capacity to accommodate growth beyond 2034, including expansion of existing large industrial users or new industrial users. Based on the flow projections, a design ADF capacity of 12,270 m3/d is proposed to provide treatment to the year 2034.

ES 1.3 Existing Conditions The Tillsonburg WWTP provides treatment for residential, industrial, commercial and institutional wastewater from the Town. The wastewater treatment system consists of a conventional activated sludge (CAS) process, with chemical addition for phosphorus removal, ultraviolet disinfection, onsite aerobic sludge digestion and

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EXECUTIVE SUMMARY

biosolids dewatering facilities. The effluent from the plant is discharged to Big Otter Creek.

ES 1.4 Description of Preferred Alternative The preferred alternative to meet the study objectives is Alternative 4 - Expand or Upgrade the Existing Tillsonburg WWTP. The preferred solution includes the following components:  Expansion and upgrading of the existing plant as needed to provide wastewater treatment capacity for growth in the Town. Water efficiency and extraneous flow reduction will also be a component of the preferred solution.

ES 1.5 Effluent Limits for Expanded and Upgraded WWTP An assimilative capacity assessment was undertaken to support the development of effluent limits for the expanded Tillsonburg WWTP. Based on this analysis, effluent objectives and limits were proposed to the MOE for review and comment. Final effluent objectives and limits were agreed upon with the MOE and are presented in Table ES.2. Table ES.2 Current and Proposed Effluent Objectives and Compliance Limits Existing Effluent Requirements Proposed Effluent Requirements (8,180 m3/d) (12,270 m3/d) Parameter Effluent Compliance Effluent Compliance Objectives Limits Objectives Limits

(1) cBOD5 15.0 mg/L 25.0 mg/L 10.0 mg/L 15.0 mg/L TSS (1) 15.0 mg/L 25.0 mg/L 10.0 mg/L 15.0 mg/L TP (1) 0.8 mg/L 1.0 mg/L 0.50 mg/L 0.65 mg/L TAN - - Dec – Apr: 3.0 mg/L Dec – Apr: 4.0 mg/L May – Nov: 0.8 mg/L May – Nov: 1.0 mg/L E .coli (2) 150 counts/100 mL - 150 counts/100 mL 150 counts/100 mL Notes: 1. Based on monthly average values. 2. Based on monthly geometric mean density during the disinfection period from May 1 to November 30 of each year.

ES 1.6 Public Consultation Process A comprehensive public consultation program was undertaken as part of the Class EA. Public and agency contacts were provided with project notifications at key points in the Class EA process. Notifications were provided through direct mail outs, newspapers, advertisements, and the County's website. A study mailing list was developed at the beginning of the project and updated over the course of the study.

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Oxford County Tillsonburg Wastewater Treatment Plant Class Environmental Assessment Environmental Study

EXECUTIVE SUMMARY

Public Information Centers (PICs) were held on March 10, 2010 and July 18, 2012 at the Tillsonburg Community Complex in Tillsonburg. Notification of the PICs was made through newspaper advertisements in the Tillsonburg News, Oxford Review and Norwich Gazette, and was also posted on the County’s website. Notifications were also sent to the mailing list of agency contacts, stakeholders, and nearby residents.

ES 1.7 Description of Preferred Design Concept Phase 3 of the Class EA process evaluated alternative design concepts to implement the preferred alternative selected. Based on the evaluation undertaken and documented in this ESR, the preferred design concept for upgrading and expanding the Tillsonburg WWTP includes:  Decommissioning the existing headworks;  Construction of new primary clarifiers, aeration tanks and secondary clarifiers;  Construction of a new preliminary treatment works, including new screens and grit removal systems and screening and grit handling equipment complete with odour control capability;  Upgrade and expansion of the oxygenation capacity (blower, diffusers, etc.);  Implementation of separate WAS thickening;  Upgrades to existing chemical metering and storage system, and installation of a pre-precipitation chemical addition point upstream of primary clarification;  Expansion of the existing UV disinfection system to handle projected future peak flows;  Conversion of existing aerobic digesters to anaerobic digesters and expansion of the solids handling capacity; and  Provision of a standby generator. Water conservation and I/I reduction is also part of the preferred solution. A proposed site plan showing the expansion and upgrades is provided in Figure ES.2. Staged construction of the upgrades is proposed, which is identified in the proposed site plan. The site layout and phasing will be finalized during the preliminary and detailed design stage. As shown in Figure ES.2, some new process tankage will be situated inside of the 100-year flood plain. Any requirements for construction within the 100-year flood plain, including flood-proofing to protect against a 100-year flood event, will have to be established during the Design Stage in cooperation with the Long Point Region Conservation Authority.

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EXECUTIVE SUMMARY

Figure ES.2 Conceptual Layout of the Preferred Alternative Design

ES 1.8 Preferred Alternative Estimated Cost The estimated capital cost of the proposed expansion and upgrades to the Tillsonburg WWTP is presented in Table ES.3.

Table ES.3 Cost of Preferred Design Concept

Alternative Estimated Capital Cost

Recommended Preferred Design Concept Total Cost $29.4 M

Notes: Cost estimates are based on a conceptual level of design and are normally considered to be accurate to within a range of -25 percent to +40 percent. Costing includes: construction of a new headworks building, new primary clarifier, new aeration tanks, new secondary clarifiers, UV disinfection system expansion, chemical feed/storage system upgrades, sludge handling and blower upgrades, yard piping, electrical and engineering and contingencies. Costs based on 2011 estimates of material, labour and equipment cost. Costs are based on construction in one phase only. Phasing of construction will result in a higher capital cost.

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EXECUTIVE SUMMARY

ES 1.9 Proposed Mitigation Measures Measures are proposed to mitigate community impacts by minimizing noise, dust, vibration and traffic during construction of the upgraded and expanded Tillsonburg WWTP. On-going monitoring of process performance and receiving stream water quality and implementation of upgrades to biosolids management and headworks will mitigate impacts from operation of the expanded Tillsonburg WWTP.

ES 1.10 Completion of Class EA The County has determined through a Schedule C Class EA that the most cost- effective and environmentally sound approach to providing wastewater treatment to the Town to beyond 2034 is to expand and upgrade the existing Tillsonburg WWTP to treat flows up to 12,270 m3/d. This ESR will be placed on the public record for a period of 30 days, after which time any comments or requests from stakeholders, agencies, or concerned parties will be addressed according to the procedures outlined in the Municipal Class EA (2000, as amended in 2007 & 2011). If concerns regarding this project cannot be resolved, a request can be made to the MOE for the proponent to comply with Part II of the Environmental Assessment Act (referred to as a Part II Order), according to the procedures specified in the Municipal Class EA. If no requests for Part II Order are received, the County will proceed with preliminary design, detailed design, and construction of the proposed works.

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Report No: PW 2013-57 PUBLIC WORKS Council Date: August 14, 2013

To: Warden and Members of County Council

From: Director of Public Works

Oxford County Trails Master Plan – Progress Update

RECOMMENDATION

1. That County Council receive Public Works Report No. PW 2013-57 for information.

REPORT HIGHLIGHTS

. The Oxford County Trails Master Plan project has commenced and is scheduled for completion in January 2014.

. Next steps include circulation of information gathered to date and public consultation regarding the development of the Plan.

Financial Impact

The cost of this project is included in the 2013 County budget.

The Treasurer has reviewed this report and agrees with the financial impact information.

Risks/Implications

None

Strategic Plan

1. A County that Works Together i) Strengthen, diversity and broaden the economic/prosperity base through:  Strengthening tourism-supportive initiatives ii) Enhance the quality of life for all of our citizens by:  Promoting community participation and life-long involvement in recreational and cultural activities

2. A County that Is Well Connected i) Improve travel options beyond the personal vehicle by:  Creating, enhancing and promoting the use of an integrated trail and bike path system

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Report No: PW 2013-57 PUBLIC WORKS Council Date: August 14, 2103

4. A County that Informs and Engages i) Better harness the power of the community through conversation and dialogue by:  Understanding and addressing public aspirations for a more livable community

DISCUSSION

Background

At the February 27, 2013 meeting, County Council voted in favour of approving the Work Plan and Steering Committee for the Oxford County Trails Master Plan contained in Report No. PW 2013-10.

Public Works established a Steering Committee by seeking representatives from each of the eight municipalities, four conservation authorities, and two members from the public-at-large. Other committee members include nominees from the Oxford County Trails Council, County Council, and County Staff.

Public Works prepared a draft Request for Proposals (RFP) document for consultant selection and presented it to the Steering Committee at its first meeting on May 9, 2013. The comments received from the Steering Committee were incorporated into the RFP before it was released. Proposals from fourteen (14) potential firms were received and evaluated by Public Works staff, resulting in the MMM Group being awarded the contract.

After a project initiation meeting between Public Works and the Consultant, a second Steering Committee meeting was held on July 24, 2013. At this meeting, the members were given the opportunity voice their expectations and comment on trail opportunities and uses. The Consultant also presented their work plan schedule, consultation strategy, and public and stakeholder engagement material which included the following:

 Notice of Study Commencement  Public Outreach Campaign (Promotional Business Card & Mobile Display Board)  Study Online Questionnaire  Ongoing Study Promotion (e.g. Contributing to local newsletters, attending public events, local media, social media, etc.)

Steering Committee members were asked to:

 Review and provide comments to the vision, goals and route selection criteria  Review draft consultation materials  Review existing trail conditions, mapping, and provide comments on opportunities, barriers and potential routes for future consideration  Provide staff with any useful background information

In addition, staff was asked to:

 Coordinate input from the Steering Committee

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Report No: PW 2013-57 PUBLIC WORKS Council Date: August 14, 2103

 Prepare a Report to Council for information (this report)  Distribute the consultation materials  Finalize study webpage  Coordinate the online questionnaire

The Consultants next steps include:

 Receive and consolidate existing mapping  Review background information  Prepare route network  Undertake field investigation  Schedule stakeholder workshop

Comments

Completion of the Trails Master Plan Document is scheduled for January 2014. The final document is expected to include, but not be limited to, the following:

 Documentation and mapping of all existing trails.  Opportunities and constraints for trail improvements, linkages and partnerships including benchmark costing.  Review and evaluation of successful models used by other municipalities for funding of capital, operation and maintenance costs associated with having a viable trail network.  A plan for development, operation and maintenance of trails throughout the County.

The next stage of this project will be distribution of the consultation materials that were prepared and presented to the Steering Committee on July 24th. This will inform and encourage the public to comment and participate in the development of the Trails Master Plan

Public Works staff will work with Communications staff to develop a webpage to post the Notice of Study Commencement and online questionnaire including coordination with local municipalities, conservation authorities, and local interest groups.

Steering Committee members will assist with having mobile display boards set up at community centres, conservation areas and special events.

The distribution of consultation materials and input from the public through the online questionnaire will lead up to the next stakeholder workshop and public information centre.

A presentation to County Council of a draft Trails Master Plan is anticipated in November 2013. After input from Council the Master Plan is anticipated to be completed and submitted for Council approval in January 2014.

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Report No: PW 2013-57 PUBLIC WORKS Council Date: August 14, 2103

Conclusions

The Trails Master Plan project is proceeding in accordance with the Work Plan outlined in Report No. PW 2013-10.

SIGNATURE

Report Author

Original signed by

Frank Gross Construction Coordinator

Departmental Approval:

Original signed by

Robert Walton, P.Eng. Director of Public Works

Approved for submission:

Original signed by

Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

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Report No: PW 2013-56 PUBLIC WORKS Council Date: August 14, 2013

To: Warden and Members of County Council

From: Public Works

Speed Limit Reduction– Oxford Road 24 East of Tavistock

RECOMMENDATIONS

1. That a 60 km/hr speed zone be established on Oxford Road 24 entering Tavistock from the east;

2. And further, that Oxford County By-law No. 3742-98 Schedule ”C” be amended by County Council to reflect the change and that the Warden and Clerk be authorized to execute this amended by-law;

3. And further, that Ontario Provincial Police and the Township of East Zorra- Tavistock be advised of the 60km/h speed limit.

REPORT HIGHLIGHTS

. Implement a phased in speed reduction (80km/h - 60km/h - 50km/h) entering into Tavistock as a traffic calming measure.

. Perth County staff have been consulted and are in agreement with the proposed change in speed on this shared boundary road.

Implementation Points

This change would establish a 60 km/hour speed zone leading up to the 50 km/hour speed zone within Tavistock, providing a graduated speed reduction entering the eastern end of the community. The 60 km/hour zone would extend from a point 200 metres east of the east limits of Victoria St., Tavistock, to 500 metres east of the east limits of Victoria St., Tavistock as shown on Attachment 1.

Financial Impact

The cost to install signs is estimated to be $600 and will be covered in the 2013 Roads Operating Budget.

The Treasurer has reviewed this report and agrees with the financial impact information.

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Report No: PW 2013-56 PUBLIC WORKS Council Date: August 14, 2013

Risks/Implications

Reducing the speed of traffic entering Tavistock on County Road 24 will improve safety of vehicular and pedestrian traffic in that area.

Strategic Plan

The initiative contained within this report supports the values and strategic directions as set out in the Strategic Plan as it pertains to the following Strategic Directions:

1. A County that Works Together ii) Enhance the quality of life for all of our citizens by:  Working with community partners and organizations to maintain/strengthen public safety

DISCUSSION

Background

The investigation into the proposed speed zone change was initiated by a resident’s request. This is a boundary road between Oxford County and Perth County, therefore both municipalities needed to agree on the proposed speed reduction. Operational staff from both Counties have discussed the proposal and agree on the proposed speed reduction.

Comments

 Graduated speed reductions (80-60-50) have been successfully implemented in Thamesford, Ingersoll and Bright. In 2013/2014 Public Works staff intend to look at all roads that transition from rural to urban to determine if there are other areas that could benefit from this traffic calming measure.  There are several examples of speed limits in the transition zone between the rural and built-up area in small communities where the limits are improperly set, extending well past the edge of the community into rural agricultural areas. This is not the case for the east limits of Tavistock.  Installation of the speed limit signs would be funded through the Roads Operations budget with minimal impact on the sign operation program.

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Report No: PW 2013-56 PUBLIC WORKS Council Date: August 14, 2013

Conclusions

Upon reviewing all the information collected and the discussions with Perth County staff, Public Works suggests that a speed reduction phase (80km/h to 60km/h to 50km/h) be implemented when entering Tavistock from the east.

Public Works staff will be reviewing the possible use of this traffic calming tool for other urban areas.

SIGNATURE

Report Author:

Original signed by

Scott Boughner, C.Tech, CRS-S Roads Operations/Fleet Supervisor

Departmental Approval:

Original signed by

Robert Walton, P.Eng. Director of Public Works

Approved for submission: Original signed by

Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

ATTACHMENTS

Attachment 1 Phased in Speed Reduction Map, July 30th, 2013 (DA)

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Meters 0 20 40 80 120 160 Document Path: X:\PUBLIC WORKS\ArcMap PROJECTS\Roads\By-Law Mapping\Tavistock CR24 East- 60KM zone.mxd Legend New 60KMH zone

Report No: PW 2013-54 PUBLIC WORKS Council Date: August 14, 2013

To: Warden and Members of County Council

From: Director of Public Works

2013 and 2014 Bonded Wearing Course Contract

RECOMMENDATIONS

1. That County Council award a contract to the low bidder, Norjohn Contracting and Paving Ltd., in the amount of $1,431,650.00 plus HST, for 2013 and 2014 Bonded Wearing Course contract;

2. And further, that County Council approve the re-allocation of $15,700.00 from the County Road 8 project to the 2013 Bonded Wearing Course portion.

REPORT HIGHLIGHTS

. To obtain County Council approval to award the 2013 and 2014 Bonded Wearing Course Contract in accordance with the County Purchasing Policy.

. To obtain County Council approval to re-allocate 2013 Capital Funds to cover the cost of the 2013 Work as tendered.

Implementation Points

The 2013 work on part of County Road 10 will be carried out this summer in favourable weather conditions. This contract also contains a 2014 component that includes work on Roads 8 and 59.

Financial Impact

This tender covers a two-year period. The 2013 tender amount is $15,700.00 higher than the estimated amount of $346,000.00. The 2014 tender amount is $30,050.00 below the estimated amount of $1,100,000.00.

The County Road 8 project, with an approved budget of $1,600,000.00 in 2013, will not be proceeding this year due to the required approvals and land acquisition. The previously awarded Hot Mix Paving Contract was over budget by $327,765.00 and the Surface Treatment

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Report No: PW 2013-54 PUBLIC WORKS August 14, 2013

Contract was over budget by $22,633.00. Funds from County Road 8 project were re-allocated to the Hot Mix Paving and Surface Treatment contracts to to fund the shortfall for these two contracts. – approved by Council’s adoption of the recommendations contained in Reports No. PW 2013-19 and PW 2013-36.

The shortfall in funds of $15,700.00 for the 2013 Bonded Wearing Course tender can be accommodated by reallocating some of the remaining capital monies from the County Road 8 project budgeted in 2013.

The Treasurer has reviewed this report and agrees with the financial impact information.

Risks/Implications

It this report were not approved, Staff will revise the planned work to meet the budget and provide a subsequent report to County Council for approval. Approximately $15,700.00 less work would be completed in 2013.

Strategic Plan

1. A County that Works Together ii) Enhance the quality of life for all of our citizens by:  Maintaining and strengthening core infrastructure

DISCUSSION

Background

Road Resurfacing on various sections of Oxford roads is carried out annually in order to maintain the County roads in good state of repairs. The 2013/2014 Hot Mix Asphalt and the 2013 Surface Treatment Contracts have been awarded. The hot mix asphalt work has started.

Bonded Wearing Course is relatively a new road resurfacing process in Ontario. The cost of this process is about half the price of hot mix asphalt, and it is normally applied to an asphalt road with minor surface defects to extend the life of the road for about seven to ten years.

As previously reported by staff in Report No: D-1 2012-79 and presented to County Council on December 12, 2012, a one kilometre test section was completed last year on County Road 59, and staff intended to complete additional road sections in 2013 and 2014. Performance on last year’s test section is satisfactory.

Area Municipalities were advised of the 2013 and 2014 Bonded Wearing Course tender and were invited to join with the tender in order to benefit from the competitive prices. None of the

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Report No: PW 2013-54 PUBLIC WORKS August 14, 2013

Area Municipality made submission to be included in the Tender. However, the City of Woodstock completed a Bonded Wearing Course project on Pattulo Ave in 2012.

Comments

Four Contractors were pre-qualified and were allowed to submit bids for this tender. The following tender submissions were received and opened shortly after tender closed at 2:00 p.m. on July 17, 2013:

Contractor Bid Amount (HST not included)

Norjohn Contracting & Paving Ltd., $1,431,650.00 Niagara Falls, ON

Permanent Paving Ltd., Woodstock, ON $1,577,850.00

Conclusions

Review of the bid submissions confirmed that it is appropriate to award the contract to Norjohn Contracting and Paving Limited.

SIGNATURE

Report Author:

Original signed by

Dadean Assam, P. Eng. Construction Manager

Departmental Approval:

Original signed by

Robert Walton, P. Eng. Director of Public Works

Approved for submission:

Original signed by

Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

Page 3 of 3

Report No: PW 2013-51 PUBLIC WORKS Council Date: August 14, 2013

To: Warden and Members of County Council

From: Director of Public Works

Parkinson Road Reconstruction- Phase I Contract

RECOMMENDATION

1. That County Council award a contract to Elgin Construction, the low bidder in the amount of $1,259,417.00 plus HST for the Parkinson Road Reconstruction- Phase I Contract, Woodstock.

REPORT HIGHLIGHTS

. To obtain County Council approval to award the contract for this project in accordance with the County Purchasing Policy.

Implementation Points

Phase I of this project is from 100m east of Norwich Ave. to 90m east of Longworth Lane. This work will be completed, except for surface asphalt in 2013. Phase II is the intersection improvement at Norwich/Parkinson and it is planned for 2014.

Financial Impact

The budget of $ 2,010,000.00 for this construction project was included in the 2013 budget (referenced is County Rd 15 - Starbank) and approved by County Council. This project is within the approved budget and the remaining funds are proposed to be carried forward to 2014 for the next phase of this project.

The Treasurer has reviewed this report and agrees with the financial impact information.

Risks/Implications

This project has the standard risks of any construction project. Contractor Bonds and Insurance are required by the contract to mitigate risks. Communication with the adjacent businesses is also planned prior to and during construction.

Page 1 of 3

Report No: PW 2013-51 PUBLIC WORKS Council Date: August 14, 2013

Strategic Plan

1. A County that Works Together ii) Enhance the quality of life for all of our citizens by:  Maintaining and strengthening core infrastructure

2. A County that is Well Connected i) Improve travel options beyond the personal vehicle by:  Creating, enhancing and promoting the use of an integrated trail and bike path system

DISCUSSION

Background

This project will be carried out in two phases. Phase I Roadwork will be completed as part of this contract in 2013 from 100 m east of Norwich Avenue to 90 m east of Longworth Avenue.

The proposed work under this contract includes:  left turn lane into the Starbank Development  water replacement  storm sewer  a road platform that will accommodate bike lanes

Phase I construction on Parkinson Road is expected to commence in August 2013 and the target completion date is late fall 2013.

Comments

The following tender submissions were received and opened in public at 2:00 p.m. on Thursday, August 1, 2013:

Contractor Bid Amount (HST not included)

Elgin Construction St. Thomas, ON $ 1,259,417.00

Sierra Construction Woodstock, ON $ 1,320,927.00

Steed and Evans Limited Heidelberg, ON $ 1,444,000.00

Amico Infrastructure Woodstock, ON $ 1,592,013.56 Page 2 of 3

Report No: PW 2013-51 PUBLIC WORKS Council Date: August 14, 2013

Conclusion

Review of the bid documents confirms that it is appropriate to award the Parkinson Road Reconstruction project to Elgin Construction.

SIGNATURE

Report Author:

Original signed by

Dadean Assam, P.Eng. Construction Manager

Departmental Approval:

Original signed by

Robert Walton, P.Eng. Director of Public Works

Approved for submission: Original signed by

Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

Page 3 of 3

Report No: CS 2013-22 CORPORATE SERVICES Council Date: August 14, 2013

To: Warden and Members of County Council

From: Director of Corporate Services/Acting CAO

Business Plan and Budget Review – 2nd Quarter

RECOMMENDATION

1. That Report No. CS 2013-22 entitled “Business Plan and Budget Review – 2nd Quarter” be received for information.

REPORT HIGHLIGHTS

. Delivery of the 2013 goals and objectives is progressing as planned

. Overall, operating and program revenues and expenses are on target for core services and completion of the annual goals and objectives

Financial Impact

. Year to date this report anticipates positive year end financial results

The Treasurer has prepared this report based on information Finance staff have compiled from the financial systems and input received from each of the respective departments.

Risks/Implications

There are no risks or implications that could result by adopting the recommendation contained within this report.

Strategic Plan

5. A County that Performs and Delivers Results ii. Deliver exceptional services by developing and tracking key performance indicators against goals and report results.

Page 1 of 2

Report No: CS 2013-22 CORPORATE SERVICES Council Date: August 14, 2013

DISCUSSION

Background

In accordance with the reporting provisions contained within the Long Term Financial Sustainability Plan, staff have prepared progress updates for each of the approved goals and objectives within their business plans, accompanied by budget variance reports annotated to explain significant variances as of June 30, 2013.

Comments

Attachment No.1 is the “2nd Quarter 2013 Business Plan Updates” including comments prepared by the respective departments.

Attachment No. 2 is the “Budget to Actual – 2nd Quarter 2013” variance reports with comments explaining any significant variances as at June 30, 2013. The first page of Attachment No. 1 is a consolidation of all of the departments indicating that there is 58.37% (2012 – 67.01%) of the budget remaining which seems reasonable considering the report date is June 30th, at 50% of the County’s fiscal year. This indicator should not be viewed in isolation, however, as is evidenced by the variance in capital projects which is somewhat offset by the variance in “Other” – represented mostly by capital project funding (transfers to/from reserves and debenture proceeds). This is explained by the significant lag in receipt of payment certificates for major capital projects that are getting underway at June 30th.

Conclusions

Overall, the reports indicate that the County is positively positioned to remain within budget over the balance of the fiscal year. The next quarterly report will be prepared as of September 30th and will include year end forecast figures that will also serve to assist in preparing for the 2014 budget planning process.

SIGNATURE

Approved for submission:

Original signed by Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

ATTACHMENTS

Attachment No. 1 – 2nd Quarter 2013 Business Plan Update (DM) Attachment No. 2 – Budget to Actual – 2nd Quarter 2013 (DM)

Page 2 of 2

2nd QUARTER 2013 BUSINESS PLAN UPDATE

CAO/Clerk Expected Strategic Plan Alignment Rationale Quarter Achieved/Comments 2013 Goals/Objectives Completion Working with Council, complete Finalizing the Strategic Plan to create a Council Approved March 27, 2013 the development of County County Vision, Mission, Values and Q1 Strategic Plan and present to Strategic Directions, Goals and Council for approval. Objectives Develop and initiate a process to 4.ii. A County that Informs and Engages > Process development completed implement and report annual better inform the public about county Implementation underway progress of the Strategic Plan as programs, services and activities through Q2 partt of annual business plan and planned communication by: enhancing the budget process communication value of Council reports Waste management plan without 3.iii. A County that Thinks Ahead and In process energy from waste plant Wisely Shapes the Future > apply social, Expected completion Q4 financial and environmental sustainability Q2 lenses to significant decisions by assessing options in regard to: responsible environmental stewardship Undertake SWOT analysis of 4.ii. A County that Informs and Engages > Woodingford Lodge Service Review County operations and present better inform the public about county underway – highest priority Action Plan to County Council programs, services and activities through planned communication by: implementing a Broader service review strategy County Report Card that engages and expected start 2013 – Q4 informs our community and celebrates our successes and our history Q2 5.i. A County that Performs and Delivers Results > enhance our customer service focus and responsiveness to our municipal partners and public by: regularly monitoring and reporting customer service performance 5.ii. A County that Performs and Delivers Results > deliver exceptional services by: Page 1 of 23 regularly reviewing service level standards to assess potential for improved access to services/amenities Develop and begin 5.i. A County that Performs and Delivers Underway as planned implementation of a Customer Results > enhance our customer service Service strategy focus and responsiveness to our municipal Q3 partners and public by: implementing clearly defined customer service standards and expectations Undertake a review of the budget 4.i. A County that Informs and Engages > Underway as planned process and present Action Plan better harness the power of the community to Council for implementation through conversation and dialogue by: with the 2014 budget process enhancing opportunities for public participation and a meaningful voice in civic affairs 4.ii. A County that Informs and Engages > Q3 better inform the public about county programs, services and activities through planned communication by: implementing a County Report Card that engages and informs our community and celebrates our successes and our history Build relationships with key 1.i, A County that Works Together > Underway as planned stakeholders including Area strengthen, diversify and broaden the Municipalities and the Business economic/prosperity base through: community Strategies to retain and support existing businesses and enhanced inter-municipal cooperation create a clearly defined economic development strategy 4.i. A County that Informs and Engages > better harness the power of the community Q4 through conversation and dialogue by: fostering greater involvement in County and community events and/or program/project implementation 4.ii. A County that Informs and Engages > better inform the public about county programs, services and activities through planned communication by: improving County-municipality information exchange Page 2 of 23 Foster a collaborative approach 5.i. A County that Performs and Delivers Underway as planned across service lines and Results > enhance our customer service undertake a service alignment focus and responsiveness to our municipal review across the County partners and public by: implementing clearly defined customer service standards and expectations Q4 5.ii. A County that Performs and Delivers Results > deliver exceptional services by: regularly reviewing service level standards to assess potential for improved access to services/amenities Support the development of a 5.ii. A County that Performs and Delivers Underway as planned business continuity plan Results > deliver exceptional services by: Q4 conducting regular service reviews to ensure delivery effectiveness and efficiency Oversee the EA and planning 3.iii. A County that Thinks Ahead and Underway as planned process regarding a proposed Wisely Shapes the Future landfill development in Zorra > apply social, financial and environmental Township - keeping Council sustainability lenses to significant decisions informed by assessing options in regard to: responsible environmental stewardship 2014 4.i. A County that Informs and Engages > better harness the power of the community through conversation and dialogue by: enhancing opportunities for public participation and a meaningful voice in civic affairs Community and Strategic Expected Planning Office (CASPO) Strategic Plan Alignment Rationale Quarter Achieved/Comments Completion 2013 Goals/Objectives Design Guidelines for Ingersoll 3.ii. A County that Thinks Ahead and Initiated in Q2 with Q4 completion Central Area Wisely Shapes the Future > implement expected development policies and community Q3 planning guidelines that: strategically grow our economy and our community Ingersoll Secondary Plan 3.ii. A County that Thinks Ahead and Awaiting further information Possible Wisely Shapes the Future > implement initiation in development policies and community 2013 planning guidelines that: actively promote Page 3 of 23 the responsible use of land and natural resources 4.i. A County that Informs and Engages > better harness the power of the community through conversation and dialogue by: understanding and addressing public aspirations for a more livable community Updates to County Growth 3.ii. A County that Thinks Ahead and Initiated in Q1, completion late Q3 to Projections Wisely Shapes the Future > implement allow for added consultation development policies and community late Q2 planning guidelines that: strategically grow our economy and our community Develop background material for 1.ii. A County that Works Together > Completion of background material Development Charges By-law in enhance the quality of life for all of our in Q2, DC study initiated in Q2 2014 citizens by: working with community partners Q2-2014 and organizations to maintain/strengthen public safety and maintaining and strengthening core infrastructure County Community Improvement 3.ii. A County that Thinks Ahead and Circulated for agency and municipal Plan Wisely Shapes the Future > implement comment; Q3 completion and development policies and community Q1 approval by Council anticipated planning guidelines that: strategically grow our economy and our community 5 Year Official Plan Review 1.ii. A County that Works Together > ▪ Commercial Policy enhance the quality of life for all of our Amendments citizens by: implementing a healthy Q3 Ongoing. Draft amendments to be ▪ Oxford Natural Heritage community strategy completed for Q3 Amendments 3.i. A County that Thinks Ahead and ▪ Urban Design and General Wisely Shapes the Future > influence Q4 Ongoing Issues Policy Amendment federal and provincial policy with implications for the County by: advocating for financial fairness for rural and small Ongoing urban communities Q4 3.ii. A County that Thinks Ahead and Wisely Shapes the Future > implement development policies and community planning guidelines that: actively promote the responsible use of land and natural resources Page 4 of 23 Source Protection Planning 3.ii. A County that Thinks Ahead and ▪ Source Protection Plan Wisely Shapes the Future > implement policy development development policies and community Policy development completed. ▪ Source Protection Plan planning guidelines that: actively promote Ongoing consultation with MOE on implementation the responsible use of land and natural Q2-2013 final policies expected until late Q4 - Update development resources or beyond. review processes and 3.iii. A County that Thinks Ahead and produce associated Wisely Shapes the Future > apply social, On-going Ongoing. Working with other guidance financial and environmental sustainability municipalities, CA and Province to - Develop education and lenses to significant decisions by assessing develop consistent approach. outreach materials for options in regard to: responsible Targeting Q1 2014 for draft OP property owners environmental stewardship policies. - Develop necessary OP policies and zoning provisions Provincial Policy Statement 3.i. A County that Thinks Ahead and Q4 Commented on last draft of PPS in Review Updates Wisely Shapes the Future > influence Q1. MMAH has not announced federal and provincial policy with timing for updated draft. implications for the County by: advocating for financial fairness for rural and small urban communities 3.ii. A County that Thinks Ahead and Wisely Shapes the Future > implement development policies and community planning guidelines that: actively promote the responsible use of land and natural resources Corporate Services - Archives Expected Strategic Plan Alignment Rationale Quarter Achieved/Comments 2013 Goals/Objectives Completion Rebox and process 2010 Oxford 4.ii. A County that Informs and Engages > Complete Q1 County Council Minutes and better inform the public about county Reports programs, services and activities through Q1 planned communication by: enhancing the communication value of Council reports Restore 1896 map of Oxford 4.i. A County that Informs and Engages > In progress – anticipated Q3 County better harness the power of the community completion through conversation and dialogue by: Q2 fostering greater involvement in County and community events and/or program/project Page 5 of 23 implementation 1.ii. A County that Works Together > Six completed in Q1, five completed Prepare 10 research brochures Q3 for student use enhance the quality of life for all of our in Q2, expect more to be done in Q3 citizens by: promoting community participation and life-long involvement in recreational and cultural activities 1.ii. A County that Works Together > Complete Q2 Submit 10 archival descriptions Q3 to the AAO’s Archeion database enhance the quality of life for all of our citizens by: promoting community participation and life-long involvement in recreational and cultural activities 4.i. A County that Informs and Engages > Completed a display in each of Q1 Create 3 displays for the OCAB Q2, Q3, Q4 lobby better harness the power of the community and Q2 – one for each of Q3 and Q4 through conversation and dialogue by: are planned understanding and addressing public aspirations for a more livable community Corporate Services – Expected Customer Service Strategic Plan Alignment Rationale Quarter Achieved/Comments Completion 2013 Goals/Objectives Host Customer Service Week 5.i. A County that Performs and Delivers On schedule for Q3 – to engage a events and activities Results > enhance our customer service committee of representatives from focus and responsiveness to our municipal County departments to help partners and public by: regularly monitoring organize, and distribute information. and reporting customer service performance 5.ii. A County that Performs and Delivers Results > deliver exceptional services by: regularly reviewing service level standards Q3 to assess potential for improved access to services/amenities 6.i. A County that is an Employer of Choice > attract, retain and develop the highest quality staff through: open communications, dialogue and understanding Corporate Services Service 5.i. A County that Performs and Delivers Service alignment to achieve Review Results > enhance our customer service efficiencies and future cost savings focus and responsiveness to our municipal Q3 Service review in Information partners and public by: regularly monitoring Systems completed in Q2 and reporting customer service performance Page 6 of 23 5.ii. A County that Performs and Delivers Project Manager to be appointed in Results > deliver exceptional services by: Q3 to facilitate this process regularly reviewing service level standards to assess potential for improved access to services/amenities Risk Management Plan 1.ii. A County that Works Together > Q1 – approved by Council Report No. CS 2013-06 enhance the quality of life for all of our Q1 citizens by: maintaining and strengthening core infrastructure Insurance Claims Policy review 1.ii. A County that Works Together > Q1 – approved by SMT – 03.21.13 enhance the quality of life for all of our Q1 citizens by: maintaining and strengthening core infrastructure Corporate Services – Finance Expected Strategic Plan Alignment Rationale Quarter Achieved/Comments 2013 Goals/Objectives Completion Coordination of Development 1.ii. A County that Works Together > In progess – on schedule Charges Review Study with enhance the quality of life for all of our Planning and Public Works citizens by: maintaining and strengthening core infrastructure 3.ii. A County that Thinks Ahead and Q2 - 2014 Wisely Shapes the Future > implement development policies and community planning guidelines that: strategically grow our economy and our community Review of the purchasing policy 3.iii. A County that Thinks Ahead and A work group will be established to for amendments Wisely Shapes the Future > apply social, review policy and propose financial and environmental sustainability amendments for consideration of lenses to significant decisions by: life cycle Council in Q3 costs and benefit/costs – including debt, taxes and reserve levels and implications Q3 6.i. A County that is an Employer of Choice > attract, retain and develop the highest quality staff through: progressive policies and practices that: ensure accountability Continuation of the Laserfiche 6.i. A County that is an Employer of On hold until a workable solution is integration with Great Plains developed for accounts payable – in Choice > attract, retain and develop the Q3 highest quality staff through: Management meantime researching A/P invoice and organizational excellence approval workflow Page 7 of 23 Review of the utility billings for 5.ii. A County that Performs and Delivers Project extended to Q3 water and wastewater throughout Results > deliver exceptional services by: the County conducting regular service reviews to ensure delivery effectiveness and efficiency and by Q2 regularly reviewing service level standards to assess potential for improved access to services/amenities Cost/Benefit review of producing 5.ii. A County that Performs and Delivers Complete Q1 tax reports in house rather than Results > deliver exceptional services by: through a purchased service conducting regular service reviews to ensure delivery effectiveness and efficiency and by Q2 regularly reviewing service level standards to assess potential for improved access to services/amenities Continuation of the internal 5.ii. A County that Performs and Delivers Payroll complete Q1, A/R and A/P in controls review and systems Results > deliver exceptional services by: progress => internal control plan to descriptions conducting regular service reviews to ensure be developed – projected completion delivery effectiveness and efficiency Q3 Q1 6.i. A County that is an Employer of Choice > attract, retain and develop the highest quality staff through: Management and organizational excellence Review of policies regarding the 5.ii. A County that Performs and Delivers On target disposal of assets Results > deliver exceptional services by: Q4 conducting regular service reviews to ensure delivery effectiveness and efficiency Upgrade to V.10 of Great Plains 5.ii. A County that Performs and Delivers Complete Q2 Results > deliver exceptional services by: Q1 conducting regular service reviews to ensure delivery effectiveness and efficiency Financial Reporting for Liability 3.iii. A County that Thinks Ahead and Start review in Q2 for completion in for Contaminated Sites Wisely Shapes the Future > apply social, Q3 financial and environmental sustainability Q3 lenses to significant decisions by: life cycle costs and benefit/costs – including debt, taxes and reserve levels and implications Corporate Services – Expected Information Systems Strategic Plan Alignment Rationale Quarter Achieved/Comments Completion 2013 Goals/Objectives Page 8 of 23 Implement replacement for e- 4.ii. A County that Informs and Engages > Library Board agenda Completed Q2 Agenda application better inform the public about county Senior Management Team agenda programs, services and activities through Q3 on schedule for Q3 planned communication by: enhancing the County Council on schedule for Q3 communication value of Council reports Expand implementation of 5.ii. A County that Performs and Delivers On schedule – will continue to look Laserfiche RIO to other County Results > deliver exceptional services by: for new workflow opportunities into departments regularly reviewing service level standards Q4 the future to assess potential for improved access to services/amenities Develop a corporate strategy for 4.i. A County that Informs and Engages > Digital signage in Administration digital signage including all better harness the power of the community building lobby is approaching end of County-owned public buildings through conversation and dialogue by: life. Strategy should include content Q2 and libraries in conjunction with fostering greater involvement in County and policy and IT hardware standards Corporate Communications staff community events and/or program/project Delayed until Q4 – due to temporary implementation absence in Manager position Telecom Services Audit 5.ii. A County that Performs and Delivers Results > deliver exceptional services by: Completed in Q3 Q2 conducting regular service reviews to ensure delivery effectiveness and efficiency Expand implementation 1.ii. A County that Works Together > GIS staff work with PW and Finance CityWorks and RIVA (Asset enhance the quality of life for all of our staff to improve assets data layers Management) citizens by: maintaining and strengthening and expand reporting options core infrastructure Ongoing – progressing well toward 3.iii. A County that Thinks Ahead and multi-year budget reports for 2013 Wisely Shapes the Future > apply social, process financial and environmental sustainability lenses to significant decisions by: life cycle costs and benefit/costs – including debt, taxes and reserve levels and implications Expanded GIS services as a 1.i. A County that Works Together > Implementation of new features will result of replacement of LRIS strengthen, diversify and broaden the be based on consultation with users with a more innovative, robust economic/prosperity base through: On schedule for completion in Q4 or application for use of County enhanced inter-municipal cooperation create sooner staff, Area Municipalities and the a clearly defined economic development Q4 Public strategy 4.ii. A County that Informs and Engages > better inform the public about county programs, services and activities through Page 9 of 23 planned communication by: improving County-municipality information exchange Assist in facilitating the 5.i. A County that Performs and Delivers Corporate-wide participation collaborative development of a Results > enhance our customer service required Corporate Business Continuity focus and responsiveness to our municipal Progress being made – CAO taken Q4 Plan partners and public by: implementing clearly lead defined customer service standards and expectations Issue RFP for replacement of 3.iii. A County that Thinks Ahead and Current Rival agreement expires Copier Fleet Wisely Shapes the Future > apply social, Nov. 2013 financial and environmental sustainability On schedule for Q3 completion lenses to significant decisions by: assessing options in regard to: responsible Q3 environmental stewardship 5.ii. A County that Performs and Delivers Results > deliver exceptional services by: conducting regular service reviews to ensure delivery effectiveness and efficiency Updates and re-write of County 6.i. A County that is an Employer of Deferred from 2012 staff Intranet application Choice > attract, retain and develop the On hold – reviewing other options highest quality staff through: open communications, dialogue and Q2 understanding and through Progressive policies and practices that value and engage staff Corporate Services – Library Expected Strategic Plan Alignment Rationale Quarter Achieved/Comments 2013 Goals/Objectives Completion Integrate Tillsonburg Public 1.ii. A County that Works Together > Planned move to permanent location Library into OCL operations enhance the quality of life for all of our - opening July 30 – grand opening to - Establish temporary location citizens by: adapting programs, services and occur in late Q3 or early Q4 during facility renovations facilities to reflect evolving community needs - Train and mentor staff and by promoting community participation - Undertake major renovations and life-long involvement in recreational and Q2 - Provide the community with an cultural activities attractive, dynamic, 2.iii. A County that is Well Connected > comfortable library space strengthen community access and internet providing a full range of connectivity services relevant to the community Page 10 of 23 Undertake community 1.ii. A County that Works Together > Campaign underway - likely to carry fundraising campaign in enhance the quality of life for all of our into 2014 Tillsonburg to assist with citizens by: adapting programs, services and purchase of furnishings and facilities to reflect evolving community needs service enhancements and by promoting community participation and life-long involvement in recreational and cultural activities Q4 4.i. A County that Informs and Engages > better harness the power of the community through conversation and dialogue by: fostering greater involvement in County and community events and/or program/project implementation Develop a Local History area in 1.i. A County that Works Together > On schedule for Q4 the Tillsonburg Library strengthen, diversify and broaden the -cataloguing of resources economic/prosperity base through: -digitization of high-demand strengthen tourism-supportive initiatives original materials 1.ii. A County that Works Together > -collaborative wiki enhance the quality of life for all of our Q4 citizens by: adapting programs, services and facilities to reflect evolving community needs and by promoting community participation and life-long involvement in recreational and cultural activities Establish a Home Delivery 1.ii. A County that Works Together > Anticipated completion in Q4 Service in Tillsonburg, similar to enhance the quality of life for all of our Ingersoll program citizens by: promoting community Q2 participation and life-long involvement in recreational and cultural activities Explore grant opportunities in 1.ii. A County that Works Together > Cultural Strategic Investment collaboration with other libraries enhance the quality of life for all of our Funding – joint application with for joint technology ventures citizens by: adapting programs, services and Elgin/St.Thomas – Q3 – outcomes to Q3 facilities to reflect evolving community needs be determined – to include use of technology in building history resources Experiment with programming 1.ii. A County that Works Together > Underway in four or five outreach in collaboration with enhance the quality of life for all of our communities over the summer – Q4 Perth County Information citizens by: promoting community Complete Q3 Network’s Public Library On participation and life-long involvement in Page 11 of 23 Wheels (PLOW) program to recreational and cultural activities Oxford County locations Engage with community 1.ii. A County that Works Together > On schedule partners, seniors centres, and enhance the quality of life for all of our educational institutions to citizens by: promoting community explore models for lifelong participation and life-long involvement in learning, e.g. Eldercollege recreational and cultural activities Q4 4.i. A County that Informs and Engages > better harness the power of the community through conversation and dialogue by: understanding and addressing public aspirations for a more livable community Explore staffing needs and 4.i. A County that Informs and Engages > Subject to long term vision to action options to realize strategic plan better harness the power of the community plan to be developed in Q4 by Board goals. through conversation and dialogue by: -consider other county library enhancing opportunities for public Experimenting with staff sharing models participation and a meaningful voice in civic arrangements on an ongoing basis -consider options, including affairs potential new hires, cross- 6.i. A County that is an Employer of Q2 training of existing staff, and use Choice > attract, retain and develop the of volunteers. highest quality staff through: progressive policies and practices that: provide vibrant careers and quality development opportunities, encourage creativity, innovation and problem solving Maintain special programming at 1.i. A County that Works Together > On schedule all branches Strengthen, diversify and broaden the economic/prosperity base through: strengthen tourism-supportive initiatives 1.ii. A County that Works Together > Q4 enhance the quality of life for all of our citizens by: promoting community participation and life-long involvement in recreational and cultural activities Corporate Services – Strategic Plan Alignment Rationale Expected Provincial Offences Quarter Achieved/Comments Completion 2013 Goals/Objectives Review Part I prosecution 5.ii. A County that Performs and Delivers On schedule for Q3 Q3 process Results > deliver exceptional services by: Page 12 of 23 regularly reviewing service level standards to assess potential for improved access to services/amenities Review debt collections 5.ii. A County that Performs and Delivers Complete Q2 – collections going well procedures Results > deliver exceptional services by: regularly reviewing service level standards to Q2 assess potential for improved access to services/amenities Prepare for Implementation of 5.i. A County that Performs and Delivers Informal process being tested for Formal early resolution process Results > enhance our customer service possible implementation in Q4 in 2014 focus and responsiveness to our municipal partners and public by: implementing clearly defined customer service standards and expectations Q4 5.ii. A County that Performs and Delivers Results > deliver exceptional services by: regularly reviewing service level standards to assess potential for improved access to services/amenities Implement Court Integration N/A Province has ceased progressing Management System (CIMS) to Program ceased by province Q4 this project for now replace ICON Human Resources Strategic Plan Alignment Rationale Expected Quarter Achieved/Comments 2013 Goals/Objectives Completion Facilitate Corporate “Take Kids 6.i. A County that is an Employer of to Choice > attract, retain and develop the Work” Program highest quality staff through: progressive Planning of the day is underway; Q2 policies and practices that: provide vibrant actual day to be facilitated in Q4 careers and quality development (November 6 is national “Take Kids opportunities to Work” day) Non-Union employee education 5.ii. A County that Performs and Delivers sessions re job evaluation Results > deliver exceptional services by: changes identifying best practices and appropriate Completed in Q1 – February 2013 benchmarking 6.i. A County that is an Employer of Q2 Choice > attract, retain and develop the highest quality staff through: progressive policies and practices that: provide fair and competitive compensation Page 13 of 23 Documentation of InfoHR 5.ii. A County that Performs and Delivers termination procedures with Results > deliver exceptional services by: Completed in Q2 – June 2013 Q2 assistance of payroll staff conducting regular service reviews to ensure delivery effectiveness and efficiency Creation of electronic Corporate 5.ii. A County that Performs and Delivers Application Form with assistance Results > deliver exceptional services by: On target of Information Services regularly reviewing service level standards to Q3 assess potential for improved access to services/amenities Begin development of Corporate 6.i. A County that is an Employer of Emergency Response Choice > attract, retain and develop the Procedures (Fire Safety, Bomb highest quality staff through: progressive Q3 threat, Chemical Leak etc.) policies and practices that: actively promote On target employee health, safety and wellness Job re-evaluation of non-union 6.i. A County that is an Employer of positions using new plan design Choice > attract, retain and develop the highest quality staff through: progressive Q4 On target policies and practices that: provide fair and competitive compensation Facilitate Professional 6.i. A County that is an Employer of Development supervisory Choice > attract, retain and develop the workshops highest quality staff through: progressive Q4 policies and practices that: value and On target engage staff and that provide vibrant careers and quality development opportunities In conjunction with Finance and 5.ii. A County that Performs and Delivers Information Services, modify Results > deliver exceptional services by: On target Q4 InfoHR in preparation for conducting regular service reviews to ensure integration with laserfiche delivery effectiveness and efficiency Education sessions re 5.ii. A County that Performs and Delivers performance appraisals Results > deliver exceptional services by: developing and tracking key performance indicators against goals and report results On target 6.i. A County that is an Employer of Q4 Choice > attract, retain and develop the highest quality staff through: progressive policies and practices that: recognize performance and achievement Public Health and Emergency Strategic Plan Alignment Rationale Expected Quarter Achieved/Comments Page 14 of 23 Services Completion 2013 Goals/Objectives Scope of Practice Review 5.i. A County that Performs and Delivers Results > enhance our customer service focus and responsiveness to our municipal Expected to be delayed until Q4 as partners and public by: regularly monitoring Certification review is now scheduled and reporting customer service performance for mid-September and by implementing clearly defined Q3 customer service standards and expectations 6.i. A County that is an Employer of Choice > attract, retain and develop the highest quality staff through: management and organizational excellence EMS Service Review 5.ii. A County that Performs and Delivers Ministry review team will be on-site Results > deliver exceptional services by: September 10 – 12. Draft results regularly reviewing service level standards to expected to be issued in Q4 assess potential for improved access to services/amenities and by conducting Q3 regular service reviews to ensure delivery effectiveness and efficiency and by identifying best practices and appropriate benchmarking Increase competency in program 5.ii. A County that Performs and Delivers On target: planning and evaluation across Results > deliver exceptional services by: Activities to date include: the department developing and tracking key performance • Webinar-Introduction to indicators against goals and report results Program Logic Models and by identifying best practices and • Workshop: Building appropriate benchmarking Research Capacity in Public 6.i. A County that is an Employer of Health Choice > attract, retain and develop the Q4 • Webinar: Evaluation at a highest quality staff through: management Glance and organizational excellence • Leading or participating in 7 research projects related to best practice • Participation on Ministry Accountability indicator development committee Support the development of 2.i. A County that is Well Connected > Q3 February 27,2013: Council approved Page 15 of 23 Cycling Advisory Committee improve travel options beyond the personal establishment of Committee vehicle by: exploring the feasibility of April 2013: Committee formed innovative inter-municipal transportation and Council report on Share the Road by creating, enhancing and promoting the signage scheduled for July 2013: use of an integrated trail and bike path system and by promoting active transportation Review and update Department 4.ii. A County that Informs and Engages > Expected to be completed by end of visual identifiers better inform the public about county Q4 programs, services and activities through Q3 • Currently working on design planned communication by: enhancing the for branding EMS vehicles communication value of Council reports Public Works Strategic Plan Alignment Rationale Expected Quarter Achieved/Comments 2013 Goals/Objectives Completion Woodstock WWTP-Receiving 1.ii. A County that Works Together > Station-Design enhance the quality of life for all of our Q4-2013 On Schedule citizens by: adapting programs, services and facilities to reflect evolving community needs Beachville or Sweaburg Class 1.ii. A County that Works Together > EA enhance the quality of life for all of our citizens by: maintaining and strengthening core infrastructure Will not start until Princeton Class 4.i. A County that Informs and Engages > Q4-2014 EA is completed better harness the power of the community through conversation and dialogue by: understanding and addressing public aspirations for a more livable community Lansdowne/County Road 4 3.ii. A County that Thinks Ahead and Woodstock Sewage Pumping Wisely Shapes the Future > implement Station development policies and community Retaining Consultant July 2013 planning guidelines that: strategically grow our economy and our community Drumbo WWTP Class EA for 3.ii. A County that Thinks Ahead and capacity upgrade Wisely Shapes the Future > implement development policies and community Q4-2013 Underway planning guidelines that: strategically grow our economy and our community Ingersoll 401 Service Centre 3.ii. A County that Thinks Ahead and Q2-2013 Tender July 2013 Sewage Connection Wisely Shapes the Future > implement Page 16 of 23 development policies and community planning guidelines that: strategically grow our economy and our community and that actively promotes the responsible use of land and natural resources Water & Wastewater rates 3.iii. A County that Thinks Ahead and Wisely Shapes the Future > apply social, financial and environmental sustainability lenses to significant decisions by: life cycle costs and benefit/costs – including debt, Report PW-2013-48, July 10, 2013 taxes and reserve levels and implications Set out Public Consultation Process 4.i. A County that Informs and Engages > Q3-2013 better harness the power of the community Rates By-law anticipated to be through conversation and dialogue by: passed October 2013 enhancing opportunities for public participation and a meaningful voice in civic affairs and by fostering greater involvement in County and community events and/or program/project implementation. Cycling committee – facilitate 2.i. A County that is Well Connected > formation of advisory committee improve travel options beyond the personal vehicle by: creating, enhancing and promoting the use of an integrated trail and bike path system 4.i. A County that Informs and Engages > better harness the power of the community July 10, 2013 Report PW 2013-46 through conversation and dialogue by: Q1-2013 Set out pilot project for “Share the understanding and addressing public Road” signage aspirations for a more livable community 5.ii. A County that Performs and Delivers Results > deliver exceptional services by: regularly reviewing service level standards to assess potential for improved access to services/amenities Plattsville Drain & Road 8 Urban 1.ii. A County that Works Together > reconstruction enhance the quality of life for all of our citizens by: maintaining and strengthening Tender Report to June 12 Council Q4-2013 core infrastructure Meeting, construction underway 5.i. A County that Performs and Delivers Results > enhance our customer service Page 17 of 23 focus and responsiveness to our municipal partners and public by: implementing clearly defined customer service standards and expectations 5.ii. A County that Performs and Delivers Results > deliver exceptional services by: regularly reviewing service level standards to assess potential for improved access to services/amenities County Road 4 Corridor Study 3.ii. A County that Thinks Ahead and Wisely Shapes the Future > implement development policies and community planning guidelines that: strategically grow our economy and our community On schedule, Consultant selection 4.i. A County that Informs and Engages > Q2-2014 July 2013 better harness the power of the community through conversation and dialogue by: enhancing opportunities for public participation and a meaningful voice in civic affairs County Road 15 – Norwich Ave 1.ii. A County that Works Together > Design to reconstruct east of to Longworth enhance the quality of life for all of our Q4-2013 Norwich completed. Tender in July Lane citizens by: Maintaining and strengthening 2013 core infrastructure Implement efficiency measures 1.ii. A County that Works Together > as identified through the ongoing enhance the quality of life for all of our On-going. Winter Operations Q4-2013 operations study citizens by: maintaining and strengthening implemented in 2012/13. Summer core infrastructure work hours in place in 2013 Oxford Road 20 (North St., 1.ii. A County that Works Together > Tillsonburg) enhance the quality of life for all of our Complete Engineering Design citizens by: maintaining and strengthening core infrastructure 3.ii. A County that Thinks Ahead and EA complete, Design Consultant Wisely Shapes the Future > implement Q1-2014 selected Q2-2013. Plan for 2014 development policies and community construction planning guidelines that: actively promote the responsible use of land and natural resources 3.iii. A County that Thinks Ahead and Page 18 of 23 Wisely Shapes the Future > apply social, financial and environmental sustainability lenses to significant decisions by assessing options in regard to: life cycle costs and benefit/costs – including debt, taxes and reserve levels and implications and responsible environmental stewardship 4.i. A County that Informs and Engages > better harness the power of the community through conversation and dialogue by: fostering greater involvement in County and community events and/or program/project implementation 4.ii. A County that Informs and Engages > better inform the public about county programs, services and activities through planned communication by: improving County-municipality information exchange Optimize vehicle use to permit 1.ii. A County that Works Together > overall fleet reduction enhance the quality of life for all of our citizens by: Adapting programs, services and Q1-2013 On-going facilities to reflect evolving community needs

Courthouse HVAC 1.ii. A County that Works Together > enhance the quality of life for all of our Q4-2013 Received LOIs, evaluating LOIs citizens by: Maintaining and strengthening core infrastructure. Tillsonburg Library Upgrades 1.ii. A County that Works Together > enhance the quality of life for all of our Q2-2013 Complete Q2-2013 citizens by: maintaining and strengthening core infrastructure Human Services Strategic Plan Alignment Rationale Expected Quarter Achieved/Comments 2013 Goals/Objectives Completion Laserfiche Workflow – Paperless 3.iii. A County that Thinks Ahead and On Target Initiative Wisely Shapes the Future > apply social, financial and environmental sustainability Q4 lenses to significant decisions by assessing options in regard to: responsible environmental stewardship Page 19 of 23 Implement Social Services 5.i. A County that Performs and Delivers Delayed to early 2014 due to a System Modernization Project Results > enhance our customer service provincial delay of implementation focus and responsiveness to our municipal partners and public by: implementing clearly Q4 defined customer service standards and expectations and by regularly monitoring and reporting customer service performance Complete MMAH Housing and 4.i. A County that Informs and Engages > On Target Homelessness Program better harness the power of the community through conversation and dialogue by: enhancing opportunities for public Q4 participation and a meaningful voice in civic affairs and by understanding and addressing public aspirations for a more livable community Complete Tavistock, Ingersoll 1.ii. A County that Works Together > On Target and Woodstock affordable enhance the quality of life for all of our Q3 housing projects citizens by: ensuring a range of housing options Develop Consolidated 3.iii. A County that Thinks Ahead and Completed Homelessness Initiative program Wisely Shapes the Future > apply social, guidelines financial and environmental sustainability Q1 lenses to significant decisions by assessing options in regard to: potential impacts to the vulnerable population in our community Implement Social Assistance 3.i. A County that Thinks Ahead and On Target Review commission Wisely Shapes the Future recommendations > Apply social, financial and environmental sustainability lenses to significant decisions Q4 by assessing options in regard to: Potential impacts to the vulnerable population in our community Participate in multi service centre 1.ii. A County that Works Together > On Target development for Woodstock area enhance the quality of life for all of our ongoing citizens by: adapting programs, services and facilities to reflect evolving community needs Revise Family Support Worker 6.i. A County that is an Employer of Position reviewed with no changes role Choice > attract, retain and develop the Q1 at this time highest quality staff through progressive Page 20 of 23 policies and practices that: ensure accountability Implement Debit Card solution 5.ii. A County that Performs and Delivers Cost prohibitive at this time for social assistance Results > deliver exceptional services by: Q2 identifying best practices and appropriate benchmarking Develop asset management plan 1.ii. A County that Works Together > On Target for future rent geared to income enhance the quality of life for all of our 2014 housing citizens by: maintaining and strengthening core infrastructure Tourism Strategic Plan Alignment Rationale Expected Quarter Achieved/Comments 2013 Goals/Objectives Completion Ontario’s Southwest Projects 1.i. A County that Works Together > On Target (Tourism Region #1) strengthen, diversify and broaden the Q4 economic/prosperity base through: strengthen tourism-supportive initiatives Installation of Area Profile Signs 1.i. A County that Works Together > Completed (on Freeways & Kings Highways) strengthen, diversify and broaden the Q2 economic/prosperity base through: strengthen tourism-supportive initiatives Participate in Oxford Signage 1.i. A County that Works Together > On Target Strategy Study strengthen, diversify and broaden the Q2 economic/prosperity base through: strengthen tourism-supportive initiatives Oxford Photography Book 1.i. A County that Works Together > On Target strengthen, diversify and broaden the Q3 economic/prosperity base through: strengthen tourism-supportive initiatives Culinary Tourism Product 1.i. A County that Works Together > On Target Development and Marketing strengthen, diversify and broaden the 2014 economic/prosperity base through: strengthen tourism-supportive initiatives Group Tour Market Development 1.i. A County that Works Together > On Target strengthen, diversify and broaden the 2014 economic/prosperity base through: strengthen tourism-supportive initiatives Oxford Historical Play Project 1.i. A County that Works Together > On Target strengthen, diversify and broaden the Q4 economic/prosperity base through: Page 21 of 23 strengthen tourism-supportive initiatives Birding Product Development 1.i. A County that Works Together > On Target and Marketing strengthen, diversify and broaden the 2014 economic/prosperity base through: strengthen tourism-supportive initiatives Increased Media Awareness 1.i. A County that Works Together > On Target strengthen, diversify and broaden the 2014 economic/prosperity base through: strengthen tourism-supportive initiatives Participate in Oxford Signage 1.i. A County that Works Together > On Target Policy Development strengthen, diversify and broaden the 2014 economic/prosperity base through: strengthen tourism-supportive initiatives Chinese Lure Pamphlet 1.i. A County that Works Together > Delayed, pending content strengthen, diversify and broaden the Q3 development economic/prosperity base through: strengthen tourism-supportive initiatives Taste of Oxford Dining and 1.i. A County that Works Together > Completed Culinary Guide strengthen, diversify and broaden the Q1 economic/prosperity base through: strengthen tourism-supportive initiatives Oxford Cycling Strategy 1.i. A County that Works Together > On Target strengthen, diversify and broaden the Q4 economic/prosperity base through: strengthen tourism-supportive initiatives Woodingford Lodge Strategic Plan Alignment Rationale Expected Quarter Achieved/Comments 2013 Goals/Objectives Completion Coordinate a mock evacuation 4.i. A County that Informs and Engages > On Target including community partners better harness the power of the community through conversation and dialogue by: Q3 fostering greater involvement in County and community events and/or program/project implementation Investigate and obtain quotes for 5.ii. A County that Performs and Delivers On Target a more reliable nurse call system Results > deliver exceptional services by: Q3 conducting regular service reviews to ensure delivery effectiveness and efficiency Introduce "PATH" - Palliative 3.i. A County that Thinks Ahead and Q1 and on going Q1 and Therapeutic Harmonization Wisely Shapes the Future > influence Page 22 of 23 health care model federal and provincial policy with implications for the County by: advocating for human and health care services, facilities and resources, support for local industry, etc. Commence capital dietary project N/A Not supported as an option by Q3 at both Ingersoll and Tillsonburg County Council

Page 23 of 23 2013 2013 Variance % Variance Budget Actual

REVENUES -119,715,200 -49,023,588 70,691,612 -59.05 SALARIES AND BENEFITS 55,016,556 26,439,413 -28,577,143 -51.94 OPERATING EXPENSES 47,410,761 19,614,506 -27,796,255 -58.63 PROGRAM EXPENSES 41,167,728 17,504,373 -23,663,355 -57.48 DEBT REPAYMENT 17,086,549 8,705,132 -8,381,417 -49.05 INTERDEPARTMENTAL ALLOCATIONS -14,921,316 -7,473,059 7,448,257 -49.92 CAPITAL 38,988,605 6,518,209 -32,470,396 -83.28 OTHER -11,478,578 7,345 11,485,923 -100.06 TOTAL County of Oxford 53,555,105 22,292,331 -31,262,774 -58.37

Page 1 of 13 2013 2013 Variance % Variance Budget Actual

REVENUES 0 -50 -50 0.00 SALARIES AND BENEFITS 325,771 159,257 -166,514 -51.11 OPERATING EXPENSES 142,781 79,313 -63,468 -44.45 CAPITAL 500 250 -250 -50.00 OTHER -14,000 0 14,000 -100.00 TOTAL COUNCIL 455,052 238,770 -216,282 -47.53

Other - reserve transfer for the strategic plan consultant fees

Page 2 of 13 2013 2013 Variance % Variance Budget Actual

REVENUES 0 -10 -10 0.00 SALARIES AND BENEFITS 475,252 241,123 -234,129 -49.26 OPERATING EXPENSES 76,233 47,666 -28,567 -37.47 PROGRAM EXPENSES 1,000 992 -8 -0.80 CAPITAL 2,450 1,225 -1,225 -50.00 TOTAL CAO 554,935 290,996 -263,939 -47.56

Page 3 of 13 2013 2013 Variance % Variance Budget Actual

REVENUES -77,000 -50,033 26,967 -35.02 SALARIES AND BENEFITS 152,383 72,229 -80,154 -52.60 OPERATING EXPENSES 176,455 36,363 -140,092 -79.39 PROGRAM EXPENSES 76,000 15,813 -60,187 -79.19 CAPITAL 1,175 588 -587 -49.96 TOTAL TOURISM 329,013 74,960 -254,053 -77.22 Revenues ‐ received early in the fiscal year for membership fees Operating expenses ‐ given approval to use Trillium grant dollars for radio advertising Program expenses ‐ photography book to be completed in Q3

Page 4 of 13 2013 2013 Variance % Variance Budget Actual

SALARIES AND BENEFITS 626,081 299,927 -326,154 -52.09 OPERATING EXPENSES 57,380 56,757 -623 -1.09 PROGRAM EXPENSES 61,302 36,237 -25,065 -40.89 INTERDEPARTMENTAL ALLOCATIONS -731,622 -365,811 365,811 -50.00 OTHER -13,141 0 13,141 -100.00 TOTAL HUMAN RESOURCES 0 27,110 27,110 0.00

Other ‐ reserve transfers for supervisory professional development workshop and for the job evaluation consultant

Page 5 of 13 2013 2013 Variance % Variance Budget Actual

REVENUES -2,046,080 -1,194,802 851,278 -41.61 SALARIES AND BENEFITS 3,812,003 1,802,251 -2,009,752 -52.72 OPERATING EXPENSES 1,802,367 913,249 -889,118 -49.33 PROGRAM EXPENSES 1,487,232 1,021,366 -465,866 -31.32 DEBT REPAYMENT 201,301 0 -201,301 -100.00 INTERDEPARTMENTAL ALLOCATIONS -3,626,599 -1,813,300 1,813,299 -50.00 CAPITAL 362,800 30,016 -332,784 -91.73 OTHER -147,500 0 147,500 -100.00 TOTAL CORPORATE SERVICES 1,845,524 758,780 -1,086,744 -58.89

Program expenses ‐ UTRCA paid in full in Q1 Capital ‐ Majority of new computer systems will be ordered in Q3 and Q4 Other ‐ Transfers from reserves for the service review and DC study

Page 6 of 13 2013 2013 Variance % Variance Budget Actual

REVENUES -10,496,876 -4,623,008 5,873,868 -55.96 OPERATING EXPENSES 1,085,008 42,216 -1,042,792 -96.11 PROGRAM EXPENSES 1,699,144 886,945 -812,199 -47.80 DEBT REPAYMENT 8,661,570 4,330,785 -4,330,785 -50.00 OTHER 450,000 0 -450,000 -100.00 TOTAL GENERAL 1,398,846 636,938 -761,908 -54.47 Operating expenses ‐ tax write offs are not recorded until the end of the fiscal year. Other ‐ contributions to reserves for insurance, facilities and general

Page 7 of 13 2013 2013 Variance % Variance Budget Actual

REVENUES -51,658,872 -17,976,061 33,682,811 -65.20 SALARIES AND BENEFITS 10,743,379 4,908,258 -5,835,121 -54.31 OPERATING EXPENSES 31,856,604 12,679,883 -19,176,721 -60.20 PROGRAM EXPENSES 7,998,645 2,626,473 -5,372,172 -67.16 DEBT REPAYMENT 5,377,243 3,062,397 -2,314,846 -43.05 INTERDEPARTMENTAL ALLOCATIONS -10,563,095 -5,293,947 5,269,148 -49.88 CAPITAL 36,848,769 6,235,192 -30,613,577 -83.08 OTHER -10,519,107 7,345 10,526,452 -100.07 TOTAL PUBLIC WORKS 20,083,566 6,249,540 -13,834,026 -68.88

Salaries and benefits ‐ a structural review of the department is currently underway and therefore vacant positions have not been filled, also budgeted overtime fluctuates throughout the year. Operating expenses ‐ no major variances were identified Program Expenses ‐ on target considering pending invoices Capital ‐ many of the major roads projects are just getting underway at this point in the year. Overall, the majority of capital projects are on target Other ‐ represents reserve transfers and debenture issuances that have not yet occurred

Page 8 of 13 2013 2013 Variance % Variance Budget Actual

REVENUES -15,555,940 -7,996,689 7,559,251 -48.59 SALARIES AND BENEFITS 16,479,940 7,989,680 -8,490,260 -51.52 OPERATING EXPENSES 3,811,485 1,575,687 -2,235,798 -58.66 PROGRAM EXPENSES 1,237,682 569,524 -668,158 -53.98 DEBT REPAYMENT 2,445,105 1,228,304 -1,216,801 -49.76 CAPITAL 252,001 28,760 -223,241 -88.59 OTHER -150,000 0 150,000 -100.00 TOTAL WOODINGFORD LODGE 8,520,273 3,395,266 -5,125,007 -60.15

Capital ‐ projects are just getting underway as many are weather dependant Other ‐ transfer to reserve to cover part of the capital repairs

Page 9 of 13 2013 2013 Variance % Variance Budget Actual

REVENUES -26,962,434 -11,672,524 15,289,910 -56.71 SALARIES AND BENEFITS 3,754,449 1,798,264 -1,956,185 -52.10 OPERATING EXPENSES 4,035,905 2,133,466 -1,902,439 -47.14 PROGRAM EXPENSES 27,348,102 11,797,907 -15,550,195 -56.86 CAPITAL 693,335 57,579 -635,756 -91.70 OTHER -550,000 0 550,000 -100.00 TOTAL HUMAN SERVICES 8,319,357 4,114,692 -4,204,665 -50.54

Capital ‐ Many projects are just getting underway, on track overall Other ‐ represents reserve transfers to cover parts of the capital projects

Page 10 of 13 PUBLIC HEALTH & EMERGENCY SERVICES

2013 2013 Variance % Variance Budget Actual

REVENUES -12,236,165 -5,160,675 7,075,490 -57.82 SALARIES AND BENEFITS 15,398,514 7,655,604 -7,742,910 -50.28 OPERATING EXPENSES 3,100,205 1,534,907 -1,565,298 -50.49 PROGRAM EXPENSES 803,706 354,813 -448,893 -55.85 DEBT REPAYMENT 172,581 0 -172,581 -100.00 CAPITAL 791,675 146,650 -645,025 -81.48 OTHER -250,500 0 250,500 -100.00 TOTAL PUBLIC HEALTH & EMERGENCY SERVICES 7,780,016 4,531,299 -3,248,717 -41.76

Debt repayment ‐ will occur in Q4 Capital ‐ emergency services vehicles will be purchased in Q4 Other ‐ reserve transfers to cover a portion of vehicle and equipment purchases

Page 11 of 13 2013 2013 Variance % Variance Budget Actual

REVENUES -228,880 -105,135 123,745 -54.07 SALARIES AND BENEFITS 1,197,211 565,354 -631,857 -52.78 OPERATING EXPENSES 513,896 140,499 -373,397 -72.66 PROGRAM EXPENSES 54,240 1,517 -52,723 -97.20 CAPITAL 6,300 3,150 -3,150 -50.00 OTHER -237,030 0 237,030 -100.00 TOTAL PLANNING 1,305,737 605,385 -700,352 -53.64

Operating expenses ‐ secondary planning project in Ingersoll has not yet started and the Ingersoll design guideline project has commenced in Q3 Other ‐ transfer from reserves for the development charges project and the official plan

Page 12 of 13 2013 2013 Variance % Variance Budget Actual

REVENUES -452,953 -244,600 208,353 -46.00 SALARIES AND BENEFITS 2,051,573 947,466 -1,104,107 -53.82 OPERATING EXPENSES 752,442 374,508 -377,934 -50.23 PROGRAM EXPENSES 400,675 192,788 -207,887 -51.88 DEBT REPAYMENT 228,749 83,646 -145,103 -63.43 CAPITAL 29,600 14,800 -14,800 -50.00 OTHER -47,300 0 47,300 -100.00 TOTAL LIBRARY 2,962,786 1,368,608 -1,594,178 -53.81

Other ‐ transfers to and from reserves and DC reserves will be made at year end

Page 13 of 13

Report No: CS 2013-23 CORPORATE SERVICES Council Date: August 14, 2013

To: Warden and Members of County Council

From: Director of Corporate Services/Acting CAO

2014 Draft Budget Schedule

RECOMMENDATION

1. That the 2014 draft budget schedule as set out in Report No. CS 2013-23 be approved.

REPORT HIGHLIGHTS

. 2014 business plan and budget approval planned for the December 11, 2013

. December business plan and budget approval allows projects to be completed within their planned schedule and provides staff with direction regarding annual operations for the start of the fiscal year

Financial Impact

. No financial impacts that will result from adopting the recommendation in this report.

Risks/Implications

Delayed approval of the 2014 budget will cause some planned projects’ schedules to be condensed which could potentially result in additional costs.

Strategic Plan

3. A County that Thinks Ahead and Wisely Shapes the Future iii. Apply social, financial and environmental sustainability lenses to significant decisions by assessing options in regard to - Life cycle costs and benefit/costs - including debt, tax and reserve levels and implications.

Page 1 of 3

Report No: CS 2013-23 CORPORATE SERVICES Council Date: August 14, 2013

DISCUSSION

Background

Section 289 of the Municipal Act, 2001, as amended, provides for the following in regard to annual budgets:

Yearly budgets, upper-tier (1) An upper-tier municipality shall in each year prepare and adopt a budget including estimates of all sums required during the year for the purposes of the upper-tier municipality including, (a) amounts sufficient to pay all debts of the upper-tier municipality falling due within the year; (b) amounts required to be raised for sinking funds or retirement funds; (c) amounts in respect of debenture debt of lower-tier municipalities for the payment of which the upper-tier municipality is liable; and (d) amounts required by law to be provided by the upper-tier municipality for any of its local boards, excluding school boards.

Detail and form (2) The budget shall, (a) in such detail and form as the Minister may require, set out the estimated revenues, including the amount the municipality intends to raise on all the rateable property in the municipality by its general upper-tier levy and on less than all the rateable property in the municipality by a special upper-tier levy under section 311, and the estimated expenditures; and (b) provide that the estimated revenues are equal to the estimated expenditures.

Allowance (3) In preparing the budget, the upper-tier municipality, (a) shall treat any operating surplus of any previous year as revenue that will be available during the current year; (b) shall provide for any operating deficit of any previous year; (c) shall provide for taxes and other revenues that in the opinion of the treasurer are uncollectible and for which provision has not been previously made; (d) may provide for taxes and other revenues that it is estimated will not be collected during the year; and (e) may provide for such reserves as the upper-tier municipality considers necessary.

Comments

In 2011, Council adopted a Long Term Financial Sustainability Plan that sets out parameters for the annual business plan and budget process. Section 3 of the Plan describes how integration of the strategic plan with budgeting is reinforced through the use of business plans. Business plans put the strategic plan into action by identifying the annual business goals, outlines resource requirements necessary to achieve those goals, as well as identifies appropriate performance measures for monitoring and reporting purposes.

Subsection 3.1 of the Plan describes the Annual Strategic Plan/Business Plan/Budget Cycle as follows:

Page 2 of 3

Report No: CS 2013-23 CORPORATE SERVICES Council Date: August 14, 2013

. April - June (Q2) – review strategic plan including goals, objectives and initiatives and establish performance agreements . July – September (Q3) – establish business plan goals aligned with strategic plan . October – December (Q4) – business plan and budget submission . January – March (Q1) – reporting strategic plan progress and finalizing performance indicators

The proposed schedule for presentations and deliberations of draft business plans and budgets with Council is as follows:

Date Time Special Council Meeting #1 Wednesday, November 27, 2013 1:00pm - 4:30pm Special Council Meeting #2 Thursday, December 5, 2013 1:00pm - 4:30pm Special Council Meeting #3 Wednesday, December 11, 2013 1:00pm - 4:30pm Note: The first special meeting falls on a regular evening Council meeting and the third special meeting falls on a regular daytime Council meeting.

Conclusions

Based on the schedule presented above, consideration for adoption of the budget would be planned for the regular Council meeting scheduled on December 11, 2013. This timeframe will allow approved projects to be completed within their planned schedule and provide staff direction regarding annual operations.

SIGNATURE

Approved for submission:

Original signed by Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

ATTACHMENTS

None

Page 3 of 3

Report No: CS 2013-24 CORPORATE SERVICES Council Date: August 14, 2013

To: Warden and Members of County Council

From: Director of Corporate Services/Acting CAO

Internal Debt Financing – South-West Oxford

RECOMMENDATION

REPORT HIGHLIGHTS

. Various municipal drain projects requiring financing include the following:

. $758.55 – Woodry Drain 2012

. $6,872.02 – Burn Drain 2012

. $20,392.84 – Phillips Drain 2011

. $32,794.73 – Campbell Drain 2011

. $26,657.23 – Demeter Drain 2012

. $1,628.41 – Harris No. 1 Drain 2012

. $38,000 – Solar Project – Salford Community Centre

. Interest rates have been calculated in accordance with the County’s Debt Management Policy No. 6.19

. 3.89% for 10 years . 3.71% for 5 years

Implementation Points

. Upon enactment of an authorizing by-law the proceeds will be forwarded to the Township on August 15, 2013 and repaid to the County over the following terms:

. $66,023.41 over a term of five years

. $61,080.37 over a term of ten years

Page 1 of 3

Report No: CS 2013-24 CORPORATE SERVICES Council Date: August 14, 2013

Financial Impact

. The Salford Community Centre Solar Project included in this financing agreement has been approved for financing in the Township’s 2013 budget by-law.

. The various drainage works projects included in this financing agreement have each been approved by a drainage construction by-law.

. The Township’s Treasurer has updated the Annual Debt Repayment Limit to ensure the inclusion of this debt does not exceed the Township’s limit as prescribed by the Ministry of Municipal Affairs and Housing.

The County Treasurer has prepared this report.

Risks/Implications

. Although there is no impact on the County’s annual budget, the County is direct, joint and severally liable for default of the terms and conditions of this financing agreement.

Strategic Plan

1. A County that Works Together ii. Enhance the quality of life for all of our citizens by: Working with community partners and organizations to maintain/strengthen public safety

DISCUSSION

Background

In accordance with Section 418 of the Municipal Act, 2001, as amended, and Ontario Regulation 438/97, the County’s Investment Policy provides for short, mid and long-term investments of idle funds, allowing opportunities to borrow from within.

Section 6.0 of the County’s Debt Management Policy No. 6.19, prescribes the interest rate calculation that will apply to internal borrowings. The formula is the average of the following rates over an equivalent term, if available:

. Debentures through the Ontario Infrastructure Lands Corporation

. Debt facility through a Canadian Schedule 1 Chartered Bank; and

. Government of Canada marketable bonds average yield over ten years plus two percent.

Page 2 of 3

Report No: CS 2013-24 CORPORATE SERVICES Council Date: August 14, 2013

Comments

The County has sufficient reserve funds to accommodate internal financing, therefore, it is recommended that $66,023.41 be financed internally at a rate 3.71% for a term of five years and $61,080.37 be financed internally at a rate of 3.89% for a term of ten years. The landfill reserve fund balance is currently $25.1 million with $10.9 million in idle funds.

Conclusions

This report introduces a by-law to authorize and secure long-term financing for the Township of South-West Oxford municipal drainage works projects and the Salford Community Center Solar Project.

SIGNATURE

Approved for submission:

Original signed by Lynn S. Buchner, CGA Director of Corporate Services/Acting CAO

ATTACHMENTS

None

Page 3 of 3

PENDING ITEMS

Council Lead Meeting Date Issue Pending Action Dept. Time Frame 28-Mar-12 Resolution No. 15 - Oxford County Road Access By-law Report to determine the feasibility of amending the PW Completed By-law to exclude roads located in "urban" and 10-Jul-13 settlement" areas 10-Oct-12 Report D-2 2012-64 - Water System Multi-Unit Metering Policy Final Report PW Q2 - 2013 28-Nov-12 Report D-4 2012-78 - Water and Wastewater Update of Financial Report back with proposed water and wastewater PW Completed Projects 2012-2016 rates for 2014 - 2016 10-Jul-13 5-Dec-12 2013 Budget Meeting To Do List - Public Works - North St. PW to review construction phasing plan in PW Completed construction project in Tillsonburg - consider acceleration of the consultation with the Town of Tillsonburg - Report 10-Jul-13 construction phasing plan in consultation with the Town having regard for traffic flow impact and financial implications 13-Feb-13 Potential for Age Limitation on Tobacco Use Report PHES Completed 10-Jul-13 24-Apr-13 County Community Improvement Plan Final Draft/Report CASPO Sept-13 26-Jun-13 Resolution No. 4 - Petition to save the wastewater receiving station Report PW Fall-13 at the Norwich Community Centre 10-Jul-13 Report PW 2013-48 - County of Oxford 2014 - 2016 Water and Report with proposed rates. Staff presentation - PW Aug-13 Wastewater Rates Hemson Consulting COUNTY OF OXFORD

BY-LAW NO. 5495-2013

BEING a By-Law to remove certain lands from Part Lot Control.

WHEREAS, Thames Developments (XI) Inc. has applied to the County of Oxford to delete, by by-law, certain lands for four (4) residential lots in a registered subdivision from Part Lot Control.

AND WHEREAS pursuant to Subsection 77(1) of the Planning Act, R.S.O. 1990, c. P.13, as amended, the County of Oxford may pass a by-law under subsection 50(7) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended;

NOW THEREFORE, the Council of the County of Oxford enacts as follows:

1. Pursuant to subsection 50(7), subsection 50(5) of the Planning Act, R.S.O. 1990, c. P.13, as amended, does not apply to:

Block 116, Registered Plan 41M-276, City of Woodstock, County of Oxford, comprising a total of four (4) parcels and each parcel to be marketed to individual grantees in accordance with the following descriptions:

PARTS 1 and 2, together, granting a maintenance easement over PART 3 in favour of PARTS 1 and 2 and reserving a maintenance easement over PART 2 in favour of PARTS 3 and 4; PARTS 3 and 4 together, granting a maintenance easement over PARTS 2, 5 and 6 in favour of PARTS 3 and 4 and reserving a maintenance easement over PART 3 in favour of PARTS 1 and 2; PARTS 5, 6, 7 and 8 together, granting a maintenance easement over PART 9 in favour of PARTS 5, 6, 7 and 8 and reserving a maintenance easement over PARTS 5 and 6 in favour of PARTS 3 and 4 and reserving a maintenance easement over PART 8 in favour of PARTS 9 and 10; and PARTS 9 and 10 together, granting a maintenance easement over PART 8 in favour of PARTS 9 and 10 and reserving a maintenance easement over PART 9 in favour of PARTS 5, 6, 7 and 8;

All PARTS 1 to 10 (inclusive) designated on a Plan of Survey deposited in the Land Registry Office for Oxford No. 41 as Reference Plan 41R-8954.

2. Pursuant to subsection 50 (7.3) of the Planning Act, R.S.O. 1990, c. P.13, as amended, this By-Law shall expire on August 14, 2014 unless it shall have prior to that date been repealed or extended by the Council of the County of Oxford.

3. That this By-Law shall become effective on the date of third and final reading.

4. That after the lots or any portion thereof have been marketed to individual grantees this By-Law may be repealed by the Council of the County of Oxford.

READ a first and second time this 14th day of August, 2013.

READ a third time and finally passed this 14th day of August, 2013.

DONALD E. McKAY, WARDEN

BRENDA J. TABOR, CLERK

COUNTY OF OXFORD

BY-LAW NO. 5496-2013

BEING a By-Law to adopt Amendment Number 177 to the County of Oxford Official Plan.

WHEREAS, the County of Oxford has held a public hearing and has recommended Amendment 177 to the County of Oxford Official Plan for adoption;

NOW THEREFORE, the County of Oxford pursuant to the provision of the Planning Act, R.S.O. 1990, as amended, enacts as follows:

1. That Amendment Number 177 to the County of Oxford Official Plan, being the attached text and Schedule "A", is hereby adopted.

2. This By-Law shall come into force and take effect on the day of the final passing thereof.

READ a first and second time this 14th day of August, 2013.

READ a third time and finally passed this 14th day of August, 2013.

DONALD E. MCKAY, WARDEN

BRENDA J. TABOR, CLERK

1.0 PURPOSE OF THE AMENDMENT

2.0 LOCATION OF LANDS AFFECTED

3.0 BASIS FOR THE AMENDMENT

Further, the development of a new Township administration building on the westerly portion of the subject lands complies with the relevant criteria for new institutional development in

4.0 DETAILS OF THE AMENDMENT

6.4.3.1 Hwy 59 at Airport Road - Norwich Village

5.0 IMPLEMENTATION

This Official Plan Amendment shall be implemented in accordance with the implementation policies of the Official Plan.

6.0 INTERPRETATION

This Official Plan Amendment shall be interpreted in accordance with the interpretation policies of the Official Plan.

2 SCHEDULE "A" AMENDMENT No. 177

STREET TO THE COUNTY OF OXFORD OFFICIAL PLAN

0 50 100 200 300 400 500 STOVER

C P

DUFFERIN STREET DUFFERIN

STOVER STREET S STREET STOVER HIGHWAY 59 HIGHWAY

AIRPORT ROAD ITEM 1

- AREA OF THIS AMENDMENT LAND USE PLAN ITEM 1 - CHANGE FROM OPEN SPACE LEGEND TO INDUSTRIAL INDUSTRIAL

OPEN SPACE

SERVICE COMMERCIAL

LOW DENSITY RESIDENTIAL

n SCHOOL

CP COMMUNITY PARK

BY-LAW NO. 5497-2013

BEING a by-law to authorize the borrowing upon reserve funds in the amount of $127,103.78 for the purposes of the Corporation of the Township of South-West Oxford;

AND WHEREAS Section 401 the Municipal Act, 2001, S.O. 2001 c. 25, as amended, provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt;

AND WHEREAS Section 417(3) of the Municipal Act, 2001, S.O. 2001 c. 25, as amended, provides that money raised by a body exercising a power with respect to municipal affairs under any Act in unorganized territory for a reserve fund shall be paid into a special account and may be invested only in the securities or classes of securities prescribed;

AND WHEREAS the County has adopted an Investment Policy in accordance with Section 418 of the Municipal Act, 2001, S.O. 2001 c. 25, as amended, and Ontario Regulation 438/97, providing legislative authority for the investment guidelines of municipal funds.

NOW THEREFORE THE COUNCIL OF THE COUNTY OF OXFORD ENACTS AS FOLLOWS:

1. Capital works referred to as the Woodry Drain 2012, Burn Drain 2012, Phillips Drain 2011 and the Salford Community Centre Solar projects in the Township of South-West Oxford, authorized by Township Construction By-laws No. 24-2012, 29-2012, 53-2011 and the 2013 Budget By-law No. 23-2013 respectively, the borrowing upon the credit of the County the sum of $66,023.41 upon the landfill reserve fund of the County to be repaid in annual instalments of combined principal and interest, as hereinafter set forth, are hereby authorized.

2. The Woodry Drain 2012, Burn Drain 2012, Phillips Drain 2011 and the Salford Community Centre Solar projects’ loan shall be dated the 15th day of August, 2013 in lawful money of Canada and shall mature during a period of 5 years from the date thereof and the respective combined (blended) amounts of principal and interest payable in each of the years in such period shall be as set out in Schedule “A” attached hereto and forming part of this By-law (Schedule “A”). The loan shall bear interest from the date thereof, payable annually in arrears. The loan shall bear interest at the rate of 3.71% per annum.

3. Capital works referred to as the Campbell Drain 2011, Demeter Drain 2012 and Harris No. 1 Drain 2012 projects in the Township of South-West Oxford, authorized by Township Construction By-laws No. 28-2011/41-2011, 23-2012 and 68-2012 respectively, the borrowing upon the credit of the County the sum of $61,080.37 upon the landfill reserve fund of the County to be repaid in annual instalments of combined principal and interest, as hereinafter set forth, are hereby authorized. Page 1 of 4 4. The Campbell Drain 2011, Demeter Drain 2012 and Harris No. 1 Drain 2012 projects’ loan shall be dated the 15th day of August, 2013 in lawful money of Canada and shall mature during a period of 10 years from the date thereof and the respective combined (blended) amounts of principal and interest payable in each of the years in such period shall be as set out in Schedule “B” attached hereto and forming part of this By-law (Schedule “B”). The loan shall bear interest from the date thereof, payable annually in arrears. The loan shall bear interest at the rate of 3.89% per annum.

5. Each year in which payments of instalments of combined (blended) principal and interest becomes due in respect of the loan, there shall be raised as part of the general upper-tier levy the amounts of principal and interest payable in each year as set out in Schedules “A” and “B” to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality.

6. If the Township of South-West Oxford fails to make any payment or portion of it as provided in this By-law, the Township of South-West Oxford shall pay interest to the County of Oxford on the amount in default at the rate of 15% per annum, from the date the payment is due until it is made.

7. There shall be raised, for the purposes of this By-law, in each year of the currency of the loan, as part of the general upper-tier levy, the amounts required to be paid to the County of Oxford in any previous year by the Township of South-West Oxford to the extent that the amounts have not been paid to the County of Oxford in accordance with this By-law.

READ a first and second time this 14th day of August, 2013.

READ a third time and finally passed in this 14th day of August, 2013.

DONALD E. MCKAY, WARDEN

BRENDA J. TABOR, CLERK

Page 2 of 4 SCHEDULE “A”

BY-LAW NO. 5497-2013

Project Principal Solar Project - Salford Community Centre $38,000.00 Woodry Drain 2012 758.55 Burn Drain 2012 6,872.02 Phillips Drain 2011 20,392.84 $66,023.41

AMORTIZATION SCHEDULE - 5 YEAR TERM

Date Payment Interest Principal Balance 8/15/13 66,023.41 8/15/14 14,784.85 2,568.31 12,216.54 53,806.87 8/15/15 14,784.85 2,093.09 12,691.76 41,115.11 8/15/16 14,784.85 1,599.38 13,185.47 27,929.64 8/15/17 14,784.85 1,086.46 13,698.39 14,231.25 8/15/18 14,784.85 553.60 14,231.25 0.00 Totals 73,924.25 7,900.84 66,023.41

Page 3 of 4 SCHEDULE “B”

BY-LAW NO. 5497-2013

Project Amount Campbell Drain 2011 32,794.73 Demeter Drain 2012 26,657.23 Harris No. 1 Drain 2012 1,628.41 $61,080.37

AMORTIZATION SCHEDULE - 10 YEAR TERM

Date Payment Interest Principal Balance 8/15/13 61,080.37 8/15/14 7,489.48 2,376.03 5,113.45 55,966.92 8/15/15 7,489.48 2,177.11 5,312.37 50,654.55 8/15/16 7,489.48 1,970.46 5,519.02 45,135.53 8/15/17 7,489.48 1,755.77 5,733.71 39,401.82 8/15/18 7,489.48 1,532.73 5,956.75 33,445.07 8/15/19 7,489.48 1,301.01 6,188.47 27,256.60 8/15/20 7,489.48 1,060.28 6,429.20 20,827.40 8/15/21 7,489.48 810.19 6,679.29 14,148.11 8/15/22 7,489.48 550.36 6,939.12 7,208.99 8/15/23 7,489.48 280.49 7,208.99 0.00 Totals 74,894.80 13,814.43 61,080.37

Page 4 of 4 COUNTY OF OXFORD

BY-LAW NO. 5498-2013

BEING a By-law imposing special annual drainage levies upon Area Municipalities.

WHEREAS, an Area Municipality, or Area Municipalities as the case may be, have applied to the Council under the Tile Drainage Act, R.S.O. 1990, Chapter T.8, R.R.O. 1990, O.Reg. 1032, for loans for the purpose of constructing sub-surface drainage works on lands located in the Area Municipality, or Area Municipalities as the case may be.

AND WHEREAS, the Council has upon their Application lent the Area Municipality, or Area Municipalities as the case may be, the total sum of $36,000.00 to be repaid with interest by means of rates hereinafter imposed.

THEREFORE THE COUNCIL OF THE COUNTY OF OXFORD ENACTS AS FOLLOWS:

1. That annual rates as set out in Schedule “A”, attached hereto, are hereby imposed upon the Area Municipality, or Area Municipalities as the case may be, as described, for a period of ten years.

READ a first and second time this 14th day of August, 2013.

READ a third time and finally passed this 14th day of August, 2013.

DONALD E. MCKAY, WARDEN

BRENDA J. TABOR, CLERK COUNTY OF OXFORD

BY-LAW NO. 5498-2013

SCHEDULE “A”

NAME OF AREA MUNICIPALITY BY-LAW NO. AREA PROPOSED DATE SUM TO BE ANNUAL RATE MUNICIPALITY OF LOAN LOANED TO BE $ IMPOSED $

Township of Zorra 38-13 September 1, 2013 36,000.00 4,891.25

TOTAL 36,000.00 4,891.25

2 COUNTY OF OXFORD

BY-LAW NO. 5499-2013

BEING a By-law to authorize the Chief Administrative Officer to execute a Mobile Application Content Agreement between the County of Oxford and TecVana Corporation, London, Ontario, allowing for the addition of specific content to TecVana’s Geo Adventures Mobile Application (Geo Adventures App).

WHEREAS, Section 9 of the Municipal Act, 2001, S.O. 2001, Chapter 25, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act.

AND WHEREAS, Council has adopted CAO/Clerk Report No. CAO 2013-11, dated July 10, 2013.

NOW THEREFORE, the Council of the County of Oxford enacts as follows:

1. That the Chief Administrative Officer is hereby authorized and instructed to execute a Mobile Application Content Agreement, attached hereto and forming part of this By-law, with TecVana Corporation, London, Ontario, regarding the addition of specific content to TecVana’s Geo Adventures Mobile Application (Geo Adventures App).

READ a first and second time this 14th day of August, 2013.

READ a third time and finally passed this 14h day of August, 2013.

DONALD E. McKAY, WARDEN

BRENDA J. TABOR, CLERK