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Council Meeting 7 Pm Town of Whitchurch-Stouffville Council Agenda Tuesday March 6, 2018 7:00 PM Council Chambers 111 Sandiford Drive Please ensure cell phones are turned off or set to be silent. Council Meetings will be audio-recorded and made available online. Speakers may only register to speak to Staff Reports listed on the agenda. Chair: Mayor Altmann Page 1. Call to Order 2. Roll Call 3. Introduction of Addendum Items 1. Memorandum from Deputy Director, Development Services, re: Housekeeping Changes to By-law Number 2018-028-ZO and Staff Report DS-006-18 4. Confirmation of Agenda 1. To confirm the agenda That Council confirm the agenda, as circulated. 5. Declarations of Pecuniary Interest 6. Adoption of Minutes 8 - 14 1. To adopt the minutes That Council adopt the minutes from the regular meeting of Council on February 20, 2018, as circulated. 7. Recognitions 8. Delegations/Petitions Delegates may speak for up to 10 minutes of uninterrupted time and only on the matter indicated on your delegation request form. Page 1 of 226 Council Agenda March 6, 2018 As per the Town Procedural By-law, when addressing Council, the speaker shall be respectful of all persons and refrain from entering into cross debate with members of Council, Town Staff and members of the audience. Following the delegation, Council members may ask questions to obtain additional information or seek clarification from the speaker but shall not make statements to or enter into debate with the speaker. Once the question period is deemed complete by the Chair, Council members will deliberate the matter at hand without interruption. Delegations will not be allowed to interrupt the Council decision making process. 15 - 23 1. 707 Marion Orr CM Air Cadet Squadron Update and Request to Host Zone Effective Speaking Competition - Captain Scott Harvey, CCD and Joanne Hodgins To present a brief update to Council on the squadron activities and request assistance in hosting our zone effective speaking competition on April 7, 2018. 9. Outside Presentations/Information from Town Advisory Committees Speakers may not register to speak to Outside Presentations. 24 - 66 1. Annual and Final Integrity Commissioner Report - Suzanne Craig 10. Consent Agenda Speakers may speak for up to 5 minutes of uninterrupted time and only on the matter pertaining to the report. As per the Town Procedural By-law, when addressing Council, the speaker shall be respectful of all persons and refrain from entering into cross debate with members of Council, Town Staff and members of the audience. Following the address, Council members may ask questions to obtain additional information or seek clarification from the speaker but shall not make statements to or enter into debate with the speaker. Once all speakers have been heard, Council members will deliberate the report at hand without interruption. Speakers will not be allowed to Page 2 of 226 Council Agenda March 6, 2018 interrupt the Council decision making process. 67 - 73 1. Report No. CAO-002-18 - Mayor’s Community Fund Expenses (F09) 1) That Council receive Report No. CAO-002-18 for information. 74 - 79 2. Report No. PW-009-18 - Temporary Road Closure Extension Request for Construction – Lloyd Street (T08) 1) That Council approve the request to extend the temporary road closure of Lloyd Street, from Main Street to approximately 50 metres south of Main Street, for the period of January 1, 2018 to November 2, 2018, to facilitate construction activity at 6233 - 6245 Main Street (SPA12.004); and 2) That Council authorize staff to re-issue all necessary Road Occupancy Permits, subject to any fees payable, for the extended use of the Main Street and Lloyd Street road allowances to facilitate construction activity at 6233 - 6245 Main Street (SPA12.004); and 3) That Council enact By-law 2018-029-RD to close Lloyd Street from Main Street to approximately 50 metres south of Main Street from January 1, 2018 to November 2, 2018. 80 - 87 3. Report No. PW-010-18 - Railway Grade Crossing Safety Improvement Workplan and Grant Update (T03) 1) That Council receive the report titled Railway Grade Crossing Safety Improvement Workplan and Grant Update, dated March 6, 2018, for information. 88 - 90 4. Report No. PW-008-18 - Waste Collection By-law (E07) 1) That Council enact Waste Collection By-law 2018-035-GA for establishing and maintaining a system for collection, removal and disposal of garbage, other refuse, yard waste materials, recyclable materials including blue box materials and source separated organics in the Town of Whitchurch-Stouffville; and 2) That Council repeal By-law 2007-144-GA. 91 - 149 5. Report No. DS-006-18 - Proposed Draft Plan of Subdivision, Official Plan Amendment and Zoning By-law Amendment – Ballymore Developments (Ballantrae) Corp. Part of Lots 21 & 22, Concession 8, Community of Ballantrae, File Nos. 19T(W)- Page 3 of 226 Council Agenda March 6, 2018 16.001, OPA16.002, ZBA16.002 AND CDM16.001. (D07, D09, D12 & D14) 1) That Council enact By-law No. 2018-027-OP to adopt the Official Plan Amendment 144 and direct staff to issue a Notice of Passing; 2) That Council confirm that notwithstanding that the proposed Zoning By-law Amendment is different from that proposed at the April 19, 2016 Statutory Public Meeting, the revisions are minor in nature and that no further Statutory Public Meeting is required; 3) That Council enact By-law No. 2018-028-ZO to adopt the Zoning By-law Amendment subject to a Holding Provision on the residential zones and direct staff to issue a Notice of Passing; 4) That Council direct staff to issue a Notice of Decision to approve Subdivision File No. 19T(W)-16.001, subject to Draft Conditions, in accordance with Section 51(31) of the Planning Act; 5) That Council approve the Request for Exemption from an Application for Draft Plan of Condominium; and, 6) That Council allocate the equivalent of 300 persons of water capacity for 94 units [76 single detached dwellings and 18 street townhouse dwellings] from the Town's Ballantrae reserve. 150 - 157 6. Report No. DS-007-18 - Proposed Zoning By-law Amendment – Condor Properties Ltd., 11750 11782 Ninth Line, Community of Stouffville, File Nos. ZBA10.001 (D14) 1) That Council confirm that notwithstanding that the proposed Zoning By-law Amendment is different from that proposed at the April 24, 2014 Statutory Public Meeting and at the December 10, 2015 Public Information Centre, the revisions are minor in nature and that no further Statutory Public Meeting is required; and, 2) That Council enact By-law No. 2018-026-ZO to adopt the Zoning By-law Amendment and direct staff to issue a Notice of Passing. 158 - 160 7. Report No. FR-004-18 - Single Source Contract award - 1946 Fargo Restoration Project (V01) 1) That Council approve the single source contract award for the restoration of the Fire Department’s 1946 Fargo to the Rice Group for $64,300.00 plus HST; and Page 4 of 226 Council Agenda March 6, 2018 2) That Council authorize the Mayor and Clerk to sign all necessary documents between the Town of Whitchurch-Stouffville and the Rice Group for the restoration of the Fire Department’s 1946 Fargo. 161 - 163 8. Report No. FR-003-18 - Naloxone Kit Replacement Program Agreement with Region of York (P03) 1) That Council approve entering into an agreement with the York Region for the replacement of used Naloxone kits; and 2) That the Agreement be finalized to the satisfaction of the CAO and Town Solicitor; and 3) That Mayor and Clerk be authorized to sign the agreement between the York Region and the Town of Whitchurch-Stouffville. 11. Action Items Requiring Separate Discussion 164 - 166 9. Correspondence from Township of King, re: Request to the Ministry of Transportation (MTO) to Expedite the Design and Construction of the Highway 400 - 404 Connecting Link 1) That Council consider and support the correspondence from Township of King, re: Request to the Ministry of Transportation (MTO) to Expedite the Design and Construction of the Highway 400 - 404 Connecting Link. 12. Notices of Motion/Motions for Which Notice Has Been Given Speakers may not register to speak to Motions. 13. Resolutions from Council 14. By-laws 167 - 171 1. 2018-023-AP being a by-law to authorize the appointing of Building Officials for the purpose of enforcing the Building Code Act and to repeal By-law 2012-005-AP 172 - 177 2. 2018-024-RD being a by-law to provide for the numbering of buildings along highways and for affixing numbers to the buildings (Noah’s Farm Trail, Clarinet Lane, Drum Street, Trumpet Street, Flute Street, Forsyth Farm Drive and Greenwood Road) and to repeal By- laws 2017-114-RD and 2016-142-RD 178 - 184 3. 2018-025-RD being a by-law to provide for the numbering of buildings along highways and for affixing numbers to the buildings Page 5 of 226 Council Agenda March 6, 2018 (Horsedreamer Lane, Firbank Lane, Hoppington Avenue, Mantle Avenue and Sunnyridge Avenue) and repeal By-law 2006-167-RD 185 - 187 4. 2018-026-ZO being a by-law to amend By-law 2010-001-ZO of the Town of Whitchurch-Stouffville (Comprehensive Zoning By-law) for the lands located at 11750 and 11782 Ninth Line (Report No. DS- 007-18). 188 5. 2018-027-OP being a by-law to adopt Official Plan Amendment No. 144 to the Official Plan for the Town of Whitchurch-Stouffville Planning Area which, on the 1st day of January, 1971 comprised all the lands within the municipal boundary of the area municipality of the corporation of the Town of Whitchurch-Stouffville (15381, 15437, 15457, 15473 Highway 48) (Report No.
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