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Shalom College Confraternity and QISSN Sports Carnival 2019 Risk

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Shalom College Confraternity and QISSN Sports Carnival 2019 Risk Shalom College Confraternity and QISSN Sports Carnival 2019 Risk Management Plan 1 CONTENTS 1. INTRODUCTION…………………………………………………………. 3 2. SCOPE……………………………………………………………………. 3 3. ORGANISATION DETAILS AND CONTACTS………………………. 3 4. APPLICATION OF RISK MANAGEMENT……………………………. 4 5. DEFINITIONS…………………………………………………………….. 4 6. OBJECTIVES…………………………………………………………….. 5 7. RISK MANAGEMENT PROCESS……………………………………... 5 8. ROLES & ACCOUNTABILITIES………………………………………. 6 9. RISK ASSESSMENTS………………………………………………….. 7 10. RISK ASSESSMENT REGISTER and REVIEW……………………...7 11. ENVIRONMENT RISK……………………………………………………7 12. TRAFFIC MANAGEMENT…………………………………………….…7 13. MEDICAL MANAGEMENT………………………………………………8 Appendix 1 Generic Risk Assessment for External Venues………………………………………8 Appendix 2 Education Qld Curriculum Activity Risk Assessment (Rugby League)……. 19 Appendix 3 Education Qld Curriculum Activity Risk Assessment (Net Ball)………………23 Appendix 4 Across the Waves Sports Grounds and Traffic Management Plan………….25 Appendix 5 Bundaberg Multiplex Centre and parking Plan………………………………………26 Appendix 6 Shalom College Sports Ground and Parking Plan……………………………………27 2 1. INTRODUCTION The Confraternity Rugby League Carnival is believed to be the largest independent schoolboys (16-18 years of age), rugby league carnival in Australia. Shalom Catholic College is proud to host the carnival in 2019 and hopes to continue to be a part of this great sporting tradition. This carnival marks the 40th edition of Confraternity Rugby League in Queensland and will provide students with the opportunity to play rugby league, against other secondary school rugby league teams within the state. 2. SCOPE This plan applies to all areas where the Confraternity - QISSN events will be conducted, and covers all staff, players, volunteers and/or members of the public. 3. ORGANISATIONAL DETAILS and CONTACTS Principal Shalom College Bundaberg Dan McMahon Contact phone: 0417 754 318 Email: [email protected] Shalom College Event Coordinator for Rugby League Mr. Simon Gills Contact phone: 0407 579 370 Email: [email protected] Shalom College Event Coordinator for Netball Mrs Melinda Pearson Contact phone: 0429 777 263 Email: [email protected] Public Relations, Food Vendor Coordinator and Sponsorship Coordinator Mrs Georgia Halpin Contact phone: 0400 694 654 Email: [email protected] Facilities Manager Shalom College Wayne Godfrey Contact phone: 0448 364 399 Email: [email protected] Grounds Maintenance Manager Shalom College Anthony Aplin Contact phone: 0409 757 668 Email: [email protected] 3 4. APPLICATION OF RISK MANAGEMENT The risk management process will apply to the following: a. all areas where the sporting events will be undertaken; b. public risk and general liability risks; c. workplace health and safety risks; d. environmental management. 5. DEFINITIONS Risk The chance of something happening that will have an impact upon objectives. It is measured in terms of consequences and likelihood Residual risk The remaining level of risk after control measures have been taken into account. Risk acceptance An informed decision to accept the consequences and the likelihood of a particular risk. Risk analysis A systematic use of available information to determine how often specified events may occur and the magnitude of their consequences. Risk assessment The overall process of risk analysis and risk evaluation. Risk control That part of risk management which involves the implementation of policies, protocols, standards, procedures and physical changes to eliminate or minimise adverse risks. Risk evaluation The process used to determine risk management priorities by comparing the level of risk against predetermined standards, target risk levels or other criteria. Risk identification The process of determining what can happen, why and how. Risk management The culture, processes and structures that are directed towards the effective management of potential opportunities and adverse effects. Risk management process The systematic application of policies, procedures and practices to assist in ensuring that all risks identified are managed correctly at all levels, from the planning stage to the eventual completion of the carnival. 4 6. OBJECTIVES: The objectives of this risk management plan are to promote effective risk management practices and processes before the event commences, and to ensure these practices are carried out for the duration of the event. These objectives will be met by: a. using the Curriculum Activity Risk Assessments (CARA’s) that have been authorised by the Department of Education and Training, and the general risk assessment prepared for external venues for both Rugby League and Netball; b. ensuring there are appropriate First Aid and Medical facilities located where the Rugby league games are being played; c. integrate the management of risk across all areas where the events are being held; d. raise the profile of risk management at all levels, including players, volunteer’s, staff members and the visitors to the event; e. maintaining and where possible improve community confidence and trust. 7. RISK MANAGEMENT PROCESS The main elements of the risk management process are the following: 7.1 Establish the Context Establish the risk management context in which the rest of the process will take place. Criteria against which risk will be evaluated should be established and the structure of the analysis defined. 7.2 Identify Risks Identify what, why and how things can arise as the basis for further analysis. 7.3 Analyse Risks Determine the existing controls and analyse risks in terms of consequence and likelihood in the context of those controls. The analysis should consider the range of potential consequences and how likely those consequences are to occur. 7.4 Evaluate Risks Compare the levels of risk against the pre-established criteria. This enables risks to be ranked so as to identify management priorities. 7.5 Control Risks Develop controls that can be implemented to assist in preventing the risks from affecting all involved. 7.6 Monitor and Review Monitor and review the performance of the risk management plan and associated risk assessments, to ensure the controls implemented are still effective. 7.7 Communicate and Consultation Communicate and consult with internal and external stakeholders as appropriate throughout the life of the event. 5 8. ROLES & ACCOUNTABILITIES 8.1 All personnel Generally All personnel are responsible for managing the risks associated with activities regardless of where an event is being held. It is recognised that all personnel are fully involved and informed as to the risks associated with their roles throughout the planned activities. All personnel are required to cooperate and be actively involved in the implementation of the Risk Management Plan. This collaborative approach will ensure that the event will progress safely as planned until completion. 8.2 Event Coordinator The event coordinator is responsible for ensuring that the facilities where the sports activities are to be undertaken, meet the necessary standards that have been outlined in the approved CARA’s. This includes ensuring that all relevant guidelines are adhered to, that have been developed for the relevant sports so as to ensure player safety is maintained at all times. 8.3 School Coordinators and Supervisors School Coordinators and Supervisors are responsible for the implementation of the Risk Management Plan, within their respective school groups. This includes ensuring that the controls that have been identified are implemented accordingly. Coordinators and Supervisors will meet and discuss if any further controls need to be implemented on an as needs basis. Where any new risks have been identified, these will need to be communicated to all personnel at the event along with the appropriate measures that are to implemented. 8.4 Risk Management Committee Shalom College shall form a Risk Management Committee to: a. provide a holistic and strategic approach to risk management for the duration of the QISSN- Confraternity event. b. identify areas of risk to all personnel including players, visitors, volunteer’s and the general public and prioritise those risks and determine strategies for managing them. The Committee shall consist of: a. Shalom College Principal b. Event Coordinators c. Facilities Manager d. Maintenance Manager The Committee shall be responsible for: a. overseeing the review and implementation of the Risk Management Plan. b. ensuring the venues are safe for students to attend and grounds are suitable for teams to play on. c. ensuring that all personnel continue to manage and communicate any other identified risks appropriately should they arise. The Committee shall meet at regular intervals during the lead up to the event and shall have a final debrief after the event, to discuss any issues that were raised or identified throughout the course of the events. This 6 debrief will assist in making any necessary changes and improvements for any future school based sporting events. 8.5 Facilities Manager The Facilities Manager is responsible for ensuring that the Risk Management Plan, is implemented and forwarded to the relevant schools who will be competing in the events, prior to them arriving in Bundaberg. 9. RISK ASSESSMENTS Shalom College is committed to identifying and either eliminating or implementing controls for the risks that have been identified during the risk management process. The approved Department of Education
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