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Agenda COWICHAN MUNICIPALITY of North Agenda COWICHAN Meeting Regular Council File: 0570-50 Date Wednesday, November 21, 2007 Time 2:00 p.m. Place Municipal Hall - Council Chambers Page 1. Call to Order 2. Approval of Agenda that Council approve the agenda as circulated. 3. Adoption of Minutes 7-11 that Council adopt the minutes of the meeting held on November 7, 2007. 4. Introduction of Late Items that Council approve the addition of the following late items to the Regular agenda: 5. Public Meetings and Hearings 13-16 5.1 Development Variance Permit - 1184 Maple Bay Road that Council issue a Development Variance Permit to B. Borrett, for 1184 Maple Bay Road (Folio: 9671-000), to vary section 56.(3) of the Zoning Bylaw to reduce the minimum frontage requirement from 30.0 meters to 27.60 meters for the proposed remainder lot attached as Appendix 1 to the Planning Technician’s October 16, 2007 report. 6. Presentations and Delegations 17-18 6.1 RCMP 3rd Quarter Report Inspector Howard Goodridge, OIC, of the North Cowichan/Duncan RCMP Detachment, to present his detachment’s 3rd quarter crime report, including an overview of crime statistics, Victim Services monthly statistics, and Community Policing program information. 19 6.2 2007 APC Design Award Winners Hiram Beaubier, Chair of the Advisory Planning Commission, to announce the winners of North Cowichan’s 2007 Community Design Awards. Page 1 of 71 November 21, 2007 North Cowichan Regular Council Agenda Page 7. Staff Reports 21 7.1 Road Use Agreement - TimberWest that Council approve a 3-year Road Use Agreement with TimberWest Forest Company for access to Mt. Prevost and Mt. Sicker for forest management activities, and authorize the Mayor and Director of Administration to sign the agreement. 23 7.2 Maple Bay Fire Hall Loan that Council approve borrowing from the Municipal Finance Authority of British Columbia as part of its spring issue, 950,000 dollars as authorized by “Maple Bay Fire Hall Loan Authorization Bylaw, 2007", No. 3301, and that Council ask the Cowichan Valley Regional District to consent to this borrowing over a 20-year term and include this borrowing in a Security Issuing Bylaw. 8. Correspondence 25-26 8.1 Appointment to 2008 Vancouver Island Regional Library Board 27-30 8.2 Ministry of Children - Adoption Awareness Month 31-32 8.3 Local Government Program - Community Tourism Program 33-36 8.4 The Council of Canadians - Trade, Investment & Labour Mobility Agreement 37-38 8.5 Ministry of Community Services - Traffic Fine Revenue Sharing Grant 39 8.6 Citizen's Group - Chemainus Wharf Fee Increase 41-43 8.7 Aquannis Centre 2008 Annual Budget that Council approve the proposed Aquannis Centre 2008 annual budget, with a requisition amount of $907,891, apportioned between the City of Duncan and North Cowichan. 9. Committee Reports 9.1. Administration & Finance Committee 45-47 9.1.1 Minutes - November 5 (Review Minutes) 9.1.2 Duncan/Cowichan Chamber New Visitor Info Centre that Council allocate the unallocated 2007 Community Tourism Funding of $21,500 to the Duncan/Cowichan Chamber of Commerce for identifying and developing potential sites for a new Visitor Information Centre and office. 9.1.3 Nature Conservancy - Elkington House Heritage Property that Council direct staff to prepare a bylaw to designate 1241 Maple Bay Road as a Heritage Property. 9.1.4 Donation to Cowichan Therapeutic Riding that Council donate an E.J. Hughes framed print to the Cowichan Therapeutic Riding Association as an auction item for their 12th Annual Page 2 of 71 November 21, 2007 North Cowichan Regular Council Agenda Page 9.1. Administration & Finance Committee Dinner Auction on March 8, 2008. 9.2. Advisory Planning Commission 49 9.2.1 Minutes - October 26 (Review Minutes) 9.3. Environmental Advisory Committee 51-52 9.3.1 Minutes - November 8 (Review Minutes) 9.4. Forestry Advisory Committe 53-56 9.4.1 Minutes - November 9 (Review Minutes) 9.4.2 Fire Control Cost Sharing that Council approve the proposed fire control cost-sharing agreement with the Forest Protection Branch of the Ministry of Forests, and authorize the Mayor and Director of Administration to sign the agreement on behalf of the Municipality. 9.4.3 Stoney Hill Powerline that Council direct staff to determine the best location for a powerline right- of-way to service properties on the Maple Bay peninsula, and directed the Forester to plan to clear an additional strip of land adjacent to the right-of- way to eliminate the potential of timber blow down on the power lines. 9.5. Harbours Commission 57-58 9.5.1 Minutes - November 8 (Review Minutes) 9.5.2 Chemainus Wharf Fees that Council direct staff to draft a bylaw to increase fees at the Chemainus wharf in accordance with the Director of Finance’s report. 9.6. Pool Design Select Committee 59-61 9.6.1 Minutes - October 23 (Review Minutes) 9.7. Public Works Committee 63-66 9.7.1 Minutes - November 14 (Review Minutes) 9.7.2 South End Sewer Inclusion - 6026 Cassino Road that Council include 6026 Cassino Road (Folio: 1180-000) within the South Page 3 of 71 November 21, 2007 North Cowichan Regular Council Agenda Page 9.7. Public Works Committee End Sewer Area subject to the owner: 1) signing a local area service agreement; 2) paying $2,092 for a sewer connection; and 3) paying $2,239 for the South End sewer equivalent development cost charges. 9.7.3 Crofton Sewer Inclusion - 8254 Crofton Road that Council include 8254 Crofton Road (Folio:12379-000) within the Crofton Sewer Area subject to the owner: 1) paying $1,417 for the Crofton Sewer equivalent development cost charges; 2) signing a local area service agreement; 3) paying $2,092 for a sewer connection; 4) obtaining a plumbing permit to connect the existing house to the sewer system; and 5) confirming that the existing house can be serviced via gravity to the connection point. 9.8. Technical Planning Committee 9.8.1 ALR Application - 3158 Chapman Road that Council forward the Agricultural Land Reserve subdivision application from Mr. Elley, for 3158 Chapman Road (Folio: 15034-002), to the Agricultural Land Commission, with its support. 10. Other Reports 11. Bylaws 67-68 11.1 Bylaw No. 3305 that Council adopt Bylaw No. 3305, being the "Zoning Amendment Bylaw (No. 7 - Green Road), 2007". 12. Notice of Motions 13. New Business 14. Question Period 15. Committee of the Whole 15.1 Committee of the Whole that Council resolve into Committee of the whole. 69-71 15.2 Mayor and Council Compensation 16. Closed Session 16.1 Motion to close meeting to the public that Council close the remainder of the meeting to the public to consider matters Page 4 of 71 November 21, 2007 North Cowichan Regular Council Agenda Page 16. Closed Session under section 90(1)(a), (e), (f), (g) of the Community Charter. 17. Adjournment Page 5 of 71 Page 6 of 71 Minutes - [Date] MUNICIPALITY of North Minutes COWICHAN Meeting Regular Council File: 0570-50 Date Wednesday, November 7, 2007 Time 2:00 p.m. Place Municipal Hall - Council Chambers Members Present Mayor J. Lefebure; Councillors M. Hailey, R. Hartmann, D. Haywood; A. Murray; G. Ridgway and G. Seymour (comprising a quorum) Staff Present J. Dias, Chief Administrative Officer (CAO); M. Ruttan, Director of Administration; J. MacKay, Director of Engineering & Operations; and C. Hall, Director of Planning Approval of Agenda It was moved, seconded and carried, that Council approve the agenda as circulated. Adoption of Minutes It was moved, seconded and carried, that Council adopt the minutes of the meeting held October 17, 2007. Introduction of Late Items It was moved, seconded and carried, that Council approve the addition of the following late items to the Regular agenda: 1) Cowichan River Chinook Salmon Stock Level, 2) Cowichan Sweaters as an Olympic Uniform, and the following late items to the Closed Session: 1) Potential Litigation - s.90(1)(g), 2) Land Disposition - s.90(1)(e), 3) Litigation - s.90(1)(g), 4) Law Enforcement - s.90(1)(f), and 5) Committee Appointment - s.90(1)(a). Staff Reports Award of Tender - It was moved, seconded and carried, that Council accept the Maple Bay Fire Hall October 19, 2007 tender from Top Line Roofing Ltd., in the amount Roof of $55,105.16, including GST, to replace the old Maple Bay fire hall Page 1 of 5 Page 7 of 71 Minutes - [Date] Wednesday, November 7, 2007 Regular Council Meeting Minutes 0750-20 MBFH roof, commencing within 20 days of being awarded the contract and completing within 60 days after the start date. School Community It was moved, seconded and carried, that Council endorse, in Connections principle, the application to the School Community Connections 6530-20 SCC Program for Step III funding, subject to 2008 budget approval. Move Agenda Item It was moved, seconded and carried, (Councillor Hartmann voting in opposition), that Council bring forward on the agenda, the report from the Technical Planning Committee regarding 1793 Stamps Road. ALR Non-Farm Use - It was moved, seconded and carried, that Council forward the 1793 Stamps Road Agricultural Land Reserve non-farm use application from Mike Taylor, for a sawmill at 1793 Stamps Road (Folio: 8479-000), to the Agricultural Land Commission, with Council's support, subject to the Commission imposing limits on the scale of the operation; and further, that Council advise the Commission that if the sawmill is not a lawful non-conforming use under current zoning, Council is prepared to consider granting the operation a temporary use permit (under section 921 of the Local Government Act).
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