Welcome to New Employee Orientation Welcome to New Employee Orientation

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Click here to turn your Click here to open the audio and video OFF chat window Welcome new colleagues! What is your preferred name and pronouns? Where are you working? Where are you from? Fun fact about you! Do you have a preferred name? You can update your preferred name in ULink Employee Tab > Personal Information > Preferred Name Change Let us introduce the University of Louisville … Quick facts

Premier metropolitan research university

Home of the Louisville Cardinals

Member of the ACC conference

Over 22,000 students

Three campuses across Louisville, KY

BELKNAP HEALTH SCIENCES SHELBYHURST The University of Louisville will be recognized as a great place to learn, a great place to work and a great place in which to invest because we celebrate diversity, foster equity and strive for inclusion. MISSION to educate and serve its community through: community to educate its serve and The UniversityThe Louisvilleof pursues excellence 1. 3. 2. recognized metropolitanresearchuniversity. University The is a nationallycommitted as to preeminence achieving o teachingdiverse undergraduate, graduate, professional and students in f lifeproviding outreach that of and improveengaged quality theservice practicing research, applying and scholarship creativeand activity, and or local and global communities. global local and or rder todevelop engaged citizens, leaders, scholars, and and and inclusiveness in its work its in Our university president

Dr. Neeli Bendapudi

Named president on April 3, 2018

18th president

First woman and first person of color to be president of UofL

“The University of Louisville has a mission to deliver high-quality higher education. I am excited to lead our team of students, staff, faculty, alumni and community members as we honor that mission and invest in our future.” @UofLPresNeeli Dr. Neeli Bendapudi, UofL President Our university executive vice president and provost

Dr. Beth A. Boehm Pop Quiz

Provost since July 1, 2018 What is a provost?

Began at university as faculty member in 1987 The provost …

manages day-to-day and long-term academic operation

Provides academic leadership

Is an advisor to the university president STAFF STUDENTS

FACULTY

What does it take to run a university? C A R D I N A L Principles

The university follows a set of guiding principles that shape our community and our actions. Every member of the University of Louisville family is expected to follow these Cardinal Principles. Community of Care

Care for self, care for one another as the Cardinal Family and care for the community beyond.

We are a community – not just a collection of individuals.

We are a community – not just buildings connected by an HVAC system. Accountability

We keep our promises.

We own mistakes.

We are accountable to the team. Respect

Irrespective of position.

We respect each other’s humanity and dignity, no matter what our positions in the organization are.

We also respect our right to differing and conflicting positions on issues.

We will be a place that prepares students for ideas, not protects students from ideas. Diversity and Inclusion

We celebrate diversity of thought, perspectives and life experiences.

As our state motto declares: United We Stand, Divided We Fall.

We want everyone, in the richness of all of their many unique and intersecting identities to feel included in the Cardinal fold.

* New Cultural Center on Belknap Campus currently under construction. Integrity and Transparency

We will be true to our mission of an urban research university to create, disseminate and apply knowledge.

Integrity is our collective commitment to make decisions with the best interests of our university in mind and to share the decision making rationale and the outcomes. Noble Purpose

Each of us will identify for ourselves the way in which we make a difference.

We know we must solve the problems of access and affordability to give everyone the opportunity to find and pursue their own noble purpose. Agility

We will recognize that things change and when they do, we must change things.

We know that when adaptation in an organization does not keep pace with adaptation in the environment, the organization will not survive.

* Cardinal Kids Summer Reading Program Leadership

We recognize that management is a position but leadership is an activity.

We will all behave as owners of the University of Louisville because we are.

“We are UofL” is not just a hashtag or a slogan. It is our declaration of leadership and ownership. C A R D I N A L Principles UofL operates with Shared Governance • Staff Senate • Faculty Senate • Student Government Association DIVERSITY Statement Diversity on University the in Community diversity, and a genuine understanding of the many differences intellectualchallengingnurturing and climate, a respect for the spectrumof human We commitourselves to exemplaryan building educationalcommunity that offers a empowers us all to achieve our highest potential withoutfear of prejudice or bias. The UniversityLouisville of strives to fosterand sustain an environment of inclusiveness that diversitypolitical of thought and ideology gender, socio students, faculty, staffand reflect who the diversity our larger of society. tovision and demonstratestrong a commitment to attracting,retaining, supportingand We expectevery our academicmember of family to embracevaluesunderlyingthe of this university. - economic status, national origin, sexual status, sexual economic origin, disability,orientation, national religion, - that enrich avibrant metropolitan research - including race, ethnicity, including Presidential commissions on campus • Commission on the Status of Women (COSW) • Commission on Diversity and Racial Equality (CODRE) ERGsEmployee Resource Groups . Black Faculty/Staff Association

. The LGBTQ+ Faculty and Staff Association

. Hispanic Latino Faculty and Staff Association

. Older Adult Caregiver Support (OACS) Group

. UofL Women’s Network

. Young and Emerging Professionals (YEP) Points of Pride Recognized multiple times as one of the most LGBT-welcoming in the country, and PRIDE the highest ranked public university in the South Innovative ongoing COVID-19 research (Campus Pride)

The first successful hand Recipient of “Tree Campus USA” transplantation in the United States designation (Arbor Day Foundation)

Fulbright Scholarships Recognized as one of only three universities more than 140 UofL alums will have among top universities in the United States received Fulbright’s since 2003–more that provides equal access to both Black than all other Kentucky public and Latinx students institutions combined. (Education Trust) Let’s get into the details! Need to know info Your safety Your parking options Your employee details Your wellness Your benefits Your paycheck Getting your Getting started Using Ulink: Cardinal Card with UofL email employee portal

Call Cardinal Card office Visit louisville.edu/its/get- Sign up for two factor verification at at 852-7520 to confirm help/its-for-employees & scroll louisville.edu/its/ul2fctr you are ready down to New Employee section LOGIN with UofL user ID and for directions Go to Houchens Bldg., password. LL05, on Belknap or HSC Find UofL user ID and password  Selecting Benefits Chestnut St garage (Tues  Paycheck Stubs 9:30-11:30 am only) Go to outlook.office365.com to  Update Preferred Name Take photo and get login  Add Life Insurance beneficiaries Cardinal Card NEWSWhat’s new?

. UofL Today daily email (primary communication method)

. UofL News website (uoflnews.com)

. UofL Events website (events.louisville.edu) COVID-19 Updates

louisville.edu/coronavirus

• Check for updates on latest campus news and guidelines due to COVID-19 • Daily updates also in UofL Today

* All students, faculty and staff are required to wear a mask or face covering while on campus. Only faculty members are given the option to remove their mask while lecturing six feet away from students. Let’s get into the details! Need to know info Your safety Your parking options Your employee details Your wellness Your benefits Your paycheck Your safety on campus is our priority! UofL Alert System

Sign up for emergency Rave alert text messaging louisville.edu/alerts GUARDIANRave Guardian app

FREE app for your Apple and Android devices. • Provides safety services to students and employees • Safety timer • Emergency calls & safety tips • Contact UofL police UofL Police Campus Escort Service

Provided dusk to dawn Within four blocks of campus Call (502) 852-6111 Contact UofL Police at (502) 852-6111 Always call 911 for emergencies Office at Floyd Street Parking Garage, Belknap louisville.edu/police

@UofLPD Bias Incident Response Team

U of L’s Bias Incident Response Team http://louisville.edu/biasresponse

Let’s get into the details! Need to know info Your safety Your parking options Your employee details Your wellness Your benefits Your paycheck Parking requirements

• Parking permits are required to park on any UofL campus between 7:30 am to 7:30 pm. (Resident parking is enforced 24 hour a day). • Permits must be displayed on car’s rearview mirror. • Parking privileges are determined by the type of permit you purchase. • Areas for parking are indicated on University maps and by signs located in the parking areas. • UofL permit ownership is not transferable. 2020-2021 Parking Rates

Permit Type Annually Red* $747.00 Chestnut Street Garage $500.00 620 HSC Garage $398.00 Jewish Hospital Garage $500.00 Blue $305.00 Residents $199.00 (residents only) Purple (stadium permit) $100.00

*limited availability may require waiting list. Contact Parking Service Account at [email protected].

After 4:15 pm, purple permit holders may park in blue.

After 5:00 pm, any permit holder may park in red.

Handicap parking is available. Parking rules

• University parking rules and regulations are in effect all year (including periods when classes are not in session). • Citations will be administered: • Failure to display a valid permit • Parking in areas where permit is not valid • Parking in a Reserved space (towing may occur) • Parking in a handicapped space without proper university permit • Parking in drive lanes/loading zones • Please consult University of Louisville Parking Regulations for entire listing

• Citations paid after 14th day are escalated to full rate • Few exceptions (Handicapped, forged/altered permits) Payment Options All permanent staff are eligible for payroll deduction and this option is recommended so that you can take advantage of the following: Permits can be deducted from paychecks, depending on the time of year. (10 deductions, first payment will come out in September) Other payment options include cash, check, Visa, MasterCard or Discover. Buses depart approximately every 6 to 8 minutes on Belknap Campus. The shuttle will run from Cardinal Stadium and make stops around the perimeter of campus.

Route #94: (6:40am-9:30pm Monday-Thursday) (6:40am-7:30pm Friday)

On HSC Campus the shuttle runs from 620 HSC Garage with pickups & drop-offs at Medical and Dental Schools. Run times are 15 minutes.

6:00 am – 10:00 pm Monday-Friday SHUTTLE RIDE TARC FREE You can ride TARC throughout the city wherever service is provided without fare with a valid picture UofL ID for the 2019-2020 academic year.

Please see (www.ridetarc.org) for information

TARC MotorMAP Assistance Program Jump starts Lock outs Low air in tires Out of Gas

24 hours a day, 7 days a week Call 852-PARK Belknap Floyd Street Parking Garage • Hours: M-F 7:30 am - 5:00 pm • 852-PARK (7275)

Health Sciences Campus Chestnut Street Garage • Hours: M-F 8:00 am – 4:00 pm (closed from 1pm-2pm) • 852-5111 louisville.edu/parking

@UofLParking Let’s get into the details! Need to know info Your safety Your parking options Your employee details Your wellness Your benefits Your paycheck Check out the welcome packet for great resources! (The link is in the chat)

CLASSIFICATIONWhat are the two types of classifications for staff positions?

Exempt Non-exempt CLASSIFICATIONWhat is the difference?

Eligible for overtime. Not eligibleExempt for overtime. Non-exempt Hours worked must be tracked. LEAVE Annual and sick leavesick Annual and Determined by yourby position’s Determined classification Staff Determinedby department contractand Faculty Annual leave for exempt staff

1 additional Maximum of 15 days day each year 22 days Annual leave for non-exempt staff

1 additional Maximum of 2 personal 10 days day each year 22 days days per year*

* Personal days do not roll over each year and are on a pro-rated basis. Things to remember about annual leave • Accrues on a pay period basis • Rolls over each year • Cannot exceed 44 days Sick leave for all staff

All staff receive 12 sick days per year. There is no maximum limit on sick leave. LEAVE Holiday leave

2020 Paid Holidays New Year’s Day January 1 (Wed) Martin Luther King Day January 20 (Mon) Memorial Day May 25 (Mon) Independence Day (observed) July 3 (Fri) Labor Day Sept 7 (Mon) Presidential Election Nov 3 (Tues) Early Release Day (1/2 day) Nov 25 (Wed) Thanksgiving Holiday Nov 26-27 (Thurs – Fri) Winter Break Dec 19 – Jan 2, 2021 LEAVE Is your family expanding?

We love welcoming new Cardinals to our family! Leave options are available for both mother and father for the birth or adoption of a child after one year of eligible service.

• Six weeks of parental leave (paid)

• FML leave available up to 12 weeks (unpaid, or use accrued leave) LEAVE Other leave options

Life happens, and leave options are also available to support you:

• Jury Duty

• Bereavement

• Military

• Community service

• Family medical leave (FML)

• Work restricted religious holidays (work with supervisor) LEAVE Tuition remission for you

100% of undergraduate, graduate or professional program tuition* each semester for:

• Two classes (up to 8 credit hours) for full-time employees

• One class (up to 4 credit hours) for part-time employees

You can use the first semester that begins after your start date.

* Excluding fees Tuition remission for dependent children

100% of undergraduate tuition* toward first undergraduate degree

• For full-time employees (80% FTE or greater)

• After one year of employment

• You must claim the child for taxes or provide more than 50% support

* Excluding fees POLICYPolicy & Procedure Library All policies, including human resources policies, can be found at louisville.edu/policies All regular status staff employees have a six month provisional period Grievances

Any employee who believes that a condition of employment is unjust, inequitable, or a hindrance to effective operations or performance may initiate a grievance.

The names and numbers of the Grievance Officers are:

Staff Sandra Russell: 852-4652

Faculty Cedric Merlin Powell: 852-6363 EmployeeEAP Assistance Program

Provided by the Human Development Company

Free to university employees and families in their household

Confidential counseling, assessment and referral services

Call (502) 589-HELP DISCOUNTS • S • • • • Kroger CARDS Discount Program M • LouisvilleMembership Zoo Discount S • • • how UofL ID to check for discounts in Louisville area to for Louisville in ID check UofL how discounts peed Artpeed Museum obile Phone Discounts Free admission – Verizon Wireless Sprint AT&T Bi code “UL” Show UofL ID card See UofLToday for flyers eekly deals time every Different - w s how UofL ID how UofL

Let’s get into the details! Need to know info Your safety Your parking options Your employee details Your wellness Your benefits Your paycheck WELLNESS

University of Louisville’s employee wellness program available to all employees, retirees, spouses and qualifying adults

What’s in it for me? • $40 monthly premium incentive for your health insurance WELLNESS annually 886- 888- of your hire date and date hire of your Health Advisory Advisory Health 45 days 45 days , Congrats! You’ve earned You’ve Congrats! , Questions?1- within , action required for rewards. rewards. action, for required program If OWS is 67 or above67 or isIf OWS g the HA, you will receive a the willreceive HA,g you Health Assessment (HA) Health Assessment -OR- of completin UofLGetHealthyNow.cafewell.com 3 weeks weeks 3 Wellness coaching program Wellness 2- Good Health isin the Cards to review results and participation guidelines. participation and results review to your rewards for 2020. Ifis66 or OWS below for rewards your Monthly participation in: Earn Rewards Earn Score (OWS). Wellness Overall Advisory Call Call Advisory Within 4684 Call Call during Open Enrollment. Follow instructions to set up your account (employee be will ID# (employee account up your set to instructions Follow Open Enrollment. during needed). Complete theComplete online Assessment Getting enrolledisGetting as as easy 2, 1, 3! GYMS

Student Recreation Center (SRC) $24/mo

HSC Fitness Center Free with UofL ID

Planet Fitness $15/mo (any Louisville or Southern Indiana location)

Check with each facility about their current COVID-19 hours and procedures Let’s get into the details! Need to know info Your safety Your parking options Your employee details Your wellness Your benefits Your paycheck Who is eligible? Full and part-time* faculty and staff

*part-time are eligible if 40% or greater FTE and at PT rates Your benefits begin on your first day of employment You have 30 days from your start date to enroll Health Insurance Pharmacy Dental Insurance Vision Insurance Available Benefits

Flexible Spending Life Insurance Short term and Retirement Accounts long-term savings plans disability options HEALTH InsuranceHealth Fourhealth plans Network.prescription All include drug coverage, mental substance and health treatment. abuse     3 1 Unused amountUnused rollsforward nextyear, to up threecontributiontimes annual Requiredcopays deductibles and deductible annual No etwork only In available through  - n University contributes$ toward withdeductible PCA High PlanHigh PCA EPO Plan Anthem BlueCrossBlueShield  Higher deductibleplans   4 2 etwork Requiredcopays deductibles and In - n with the Anthemwith BlueAccess PPO PCA Low Plan HealthEquity Card PPO Plan and out - of - network coverage network HEALTH InsuranceHealth 747-1137 or Allowweeks3 to receiveID cards from dateyou enrollcard?Noonline. ContactAnthem at 1 (forPCA High/Low Insurance CardInsurance HealthEquity plan membersplan Anthem Anthem Card Card only) www.anthem.com . -855- HEALTH InsuranceHealth Se • • Dependents you can cover required documentation. e youre Child(ren)tocalendar of end year theyturn 26 Spouses or qualifying adults You must send documents toBenefits UofL dayswithin 60 to verify eligibility. UofL Benefits Guide Guide Benefits UofL for full details on dependent eligibility and PHARMACY will be a the Anthem BlueCross Blue Shield ID card ID Blue Shield card BlueCross the Anthem benefits! card for pharmacy for card View back of your ID ID your of back View combination card for health and Express Scripts prescription coverage. prescription Scripts Express and health for card combination For your your convenience,For Employees enrolled in a health plan will automatically be enrolled in enrolled be automatically will plan a health in enrolled Employees plan. benefit pharmacy Scripts Express Pharmacy PHARMACY whose goal is to help improve improve help to is goal whose enroll in mail order pharmacy network find price check an Rx find lower cost Rx alternativesfind Rx cost lower alternatives cost lower MD for your contact help Mail get MD Order Rx from medications your about questions ask ontact Express Scripts Scripts Express ontact    Contact KYContact Rx Coalition (KYRX)  C Know Your RX Coalition RX Coalition UofL is part of Your the Know clinical efficienciesoutcomes,cost practices and sharebest in maximize our program. benefit prescription    Pharmacy HEALTH InsuranceHealth 2 1 spouse/QAmust full be a monthly rates shown are for full Two UofL Employee Save $40 off Save $40 Employee+ Spouse/QA Employee + Child(ren) + Employee 2020 Health Monthly Rates (rateemployee) per Employee - time time haveemployee and also children covered plan. in 2 these ratesthese by participatingwellnessin program, GetHealthy Now. Family Family - time employees. Benefits UofL 2020 See Guide for all rates. $164 $591 $295 $502 $156 EPO $134 $538 $263 $464 $136 PPO PCA High $363 $160 $331 $65 $76 1 PCA Low PCA $186 $203 $63 $68 $72 DENTAL Dental Insurance Call852-5096. (502) The UofLDental Schoolalso offers employees discountservicesappointments. and UofLoffers two plans, full part and Employee+ Spouse/QA Employee + Child(ren) + Employee - time rates. Employee basic Family and and $90.10 $58.26 $49.35 $24.69 enhanced , with Basic Enhanced $105.58 $68.27 $57.84 $28.94 MetLife Dental . Rates below are. Ratesbelow VISION - Rates below are full and part and full are below Rates Davis Vision. Vision. Davis 6.71 7.11 $3.70 10.21 -0564. Family Employee Employee + Child(ren) Employee + Spouse/QAEmployee UofL offers vision insurance through through insurance vision UofL offers rates. time monthly Vision Insurance For services and discount pricing at the UofL Department of Ophthalmology & Ophthalmology of UofL the Department pricing at services and discount For Visional Sciences, (502)call 588 FSA AccountsFlexible Spending (FSA) Set aside pre - tax dollars to pay forcarechild and health eligible expenses. Health CareHealth $150 FSA - $2,700 Dependent CareFSA $150 household - $5,000 per per $5,000 FSA AccountsFlexible Spending (FSA) V • • • such as; places your Discovery Benefits debit card at careHealthFSA spent dollars withcan be 2020 UofL Benefits Guide. Benefits UofL 2020 eligiblelists of isitDiscovery Benefits websitefor full Hospitals,emergencyincluding rooms offices vision and dental Medical, Pharmacies expenses. Link is in your Important tips to remember with FSAs • Use it or lose it by March 15 • You must keep receipts to provide when requested LIFE Life Insurance • universityThe provides atno cost to the employee Ad • guaranteed offer. ditionalTerm LifeInsurance can purchasedbe one to supplement.a This is Basic life at Basic insurance AccidentalDeathDismemberment and insurancetoequalamount the of life 2 times your base annual salary annual base yourtimes ; -time DISABILITY Disability Individual plan. Enroll through Manhattan through Manhattan Life Optional Short Term ShortOptional Term No cost Disability Basic Long Term Basic Long Term Disability Options Disability Long term and short term disability options are available. Long term is provided provided is Long term available. are options disability term short and term Long of employment. one year after you to Need to make changes during the year?

Every fall, we have an annual open enrollment for you to make changes for the upcoming year.

Other changes during the year can only be made within 30 days of a qualifying event. Some examples include:

Birth or Divorce or legal Marriage adoption separation

Change in Spouse’s Dependent gains employment eligibility changes or loses eligibility status (i.e. FT to PT) UofL 403(b) Retirement Plan. Who is eligible? Full time* faculty and staff after one year of eligible service

*full-time is defined as 80% FTE or greater RETIREMENT salary annual annual 7.5% of your base your salary annual 2.5% of your base your 2.5% 2.5% option matches your your matches The university The university 2.5% match option 2.5% match nothing You contribute contribute You The employer The employer salary The employee The employee base annualbase 2.5% of your You contribute contribute You Auto 2.5% base annual salary contribution of Auto Retirement Savings Retirement 2.5% ofbase annual salary contribution of RETIREMENT [email protected] Contact right away. away. right money own your contributing start can You to get started. Our Providers all to of charge free meet to available are representatives investment Licensed employees. Retirement Savings Retirement Retirements things to remember: • 100% vested after three years of eligible service • Returning employees are subject to same vesting requirement, but given credit for prior years service • Employees who voluntarily resign or are dismissed before three years will forfeit all university contributions and earnings Retirements things to remember: • The one year waiting period for university contributions can be waived if you are coming from (with no breaks in service): • Another university • Non -profit research organization • Kentucky state government agency • Refer to the 2020 Benefits Guide for instructions RETIREMENT KY Deferred Deferred KY are also available also are www.kentuckydcp.com Compensation Plan Compensation x dollars for retirement ta University of of University With Fidelity or TIAA or Fidelity With Louisville 457(b) Louisville Plan - pre invest place Another to Employees can participate in both the 403(b) and 457(b) the 403(b) the both in participate can Employees Two 457(b) Deferred Compensation Plans Plans Compensation 457(b) Deferred Two • • Retirement Savings Retirement Enroll in your benefits

Enrollment email sent to you within two weeks

30 days from your start date to enroll

You can only make your selections once

If you do not enroll, you will have NO health insurance.  Enroll after you receive your email within 30 days of start date Next steps  Send documents verifying dependent eligibility within 60 days  Add beneficiaries to life insurance on ULink BENEFITS We are here to help!

Email [email protected] Call 852-6258

Disclaimer: This presentation and benefit communication highlights many of the University Of Louisville’s Healthcare benefits. Every effort has been made to ensure the accuracy of this information. However, the actual administration of the plans is governed by the plan documents and insurance agreements. In the event of a discrepancy between this communication and the plans documents and agreement, the plan documents and agreements take precedence. Let’s get into the details! Need to know info Your safety Your parking options Your employee details Your wellness Your benefits Your paycheck Payday!

Exempt staff and faculty are paid monthly, on the 30th of each month.

Non-exempt staff are paid bi-weekly, every other Friday. Pay must be electronically distributed.

Direct deposit Direct to checking or savings account of your preferred bank or credit union

Plastic paycheck Alternative if do not elect direct deposit View paycheck stub on ULink

View or print current and past paychecks.

• First paycheck usually direct deposit

• If paycheck # begins with (9) it is direct deposit If paycheck # begins with (6), pick up paper check • Business Operations - Miller IT Center • M-F 8:00 am – 5:00 pm • You must show a valid picture ID Sample paycheck stub Within 45 days: Complete Health Risk Assessment Your Onboarding for Get Healthy Now Within 30 days: Submit benefits selections & Journey complete mandatory online training

Make sure you are in the payroll system before continuing!

Get UofL ID card at Cardinal Card office

Attend virtual new employee orientation

Complete I-9 employment verification and new hire personal data with Business Operations

Purchase parking permit at parking office Mandatory Online Training

Sexual Harassment Prevention Training

Title IX Training

Compliance Training

COVID-19 Training Employee Development and Success Office

. Mentoring program

. Learning cafes

. Coaching circles

. Ongoing professional development workshops Supporting your future success at UofL! louisville.edu/hr/training We’d love your feedback! Please take a moment to complete our Virtual New Employee Orientation Evaluation - link in chat Welcome to the University of Louisville!

Welcome to the Cardinal Family!  Complete online training within 45 days