LIBRARY BOARD TELECONFERENCE MEETING AGENDA Thursday, November 19, 2020

Language interpreters, including Sign-language, are available at no cost. To arrange, please call 503-681-6100 or TTY 503-681-6284, 72 hours prior to the meeting.

Board Meeting - 6:00 pm - Brookwood Library Board Room The City of Hillsboro invites you to listen to the Library Board meeting using the Zoom teleconference meeting details listed below.

Zoom Teleconference Phone: 1-346-248-7799 or 1-253-215-8782 Meeting ID: 848 5449 8953 Password: 326980 URL: https://us02web.zoom.us/j/84854498953?pwd=SWU1R3pZenAxRUEvVHB4V2NDaEo2dz09

Call to Order - Roll Call

1. Consent Agenda

1.1. September 17, 2020 Minutes Corrected Library Board - 17 Sep 2020 - Minutes CORRECTED

1.2. October 15, 2020 Library Board Minutes Library Board - 15 Oct 2020 - Minutes DRAFT

2. Public Comment Written Comments: If you wish to provide written comments, email [email protected] before 8 am on the day of the meeting. The agenda packet will be updated after 8 am with the comments received.

Verbal Comments: If you wish to speak during the meeting, please raise your Zoom hand at the start of the Public Comment section of the agenda. When the Board Chair calls out your name, you will be unmuted and have three minutes to speak. Members of the public using Zoom will not be able to share their screen during the meeting; presentation materials should be submitted as written testimony

3. New Business

3.1. Library Administrative Rules: ...... - Muller, 5 minutes Library Administrative Rules, Declaration of Surplus Books, 2020 draft - clean copy Donations Form 2020 - draft - clean copy

4. Trainings, Discussions and Reports

4.1. Intellectual Freedom Training – Lopez, 30 minutes

4.2. Discussion of Collection Development Process – Christian, 15 minutes

4.3. Library Administrative Rule, Collection Development – Christian, 15 minutes Library Administrative Rules Collection Development - draft - clean copy Library Administrative Rules Collection Development - draft

4.4. Discussion of Request for Reconsideration Form – Muller, 10 minutes Request for Reconsideration Form - draft - clean copy Request for Reconsideration Form - draft

4.5. Library Administrative Rule, Internet Access and Computer Use - Muller, 15 minutes Library Administrative Rules, Internet Access and Computer Use, 2020 draft - clean copy Library Administrative Rules, Internet Access and Computer Use, 2020 draft

4.6. Advocacy Reports • Friends and Foundation Report - Madsen, Muller, 15 minutes • City Council Meetings

4.7. Director's Report November 2020 - Brooks, 15 minutes Directors Report November 2020

4.8. Library Statistics - Christian 10 minutes 10 Year Legacy Statistics_Oct_2020. Oct 2020 Circ Stats

4.9. Board Chair Highlights - Case 5 minutes

5. Advice/Information Items

5.1. Items of Interest Information items WCCLS Sleep Village Flyer Word on the Floor - November 2020 Volunteer Engagement Report - November 2020

5.2. General Resources 2020 Library Board Schedule Roberts Rules cheat-sheet

6. Adjourn

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LIBRARY BOARD MINUTES Thursday, September 17, 2020

Teleconference

Present: Board Chair Elizabeth Case, Board Vice-chair Rommel Rodriguez Ibarra, Board Member Linda Mokler, Board Member Chris Armstrong, Board Member Katie Rhyne, Board Member Citlalli Nunez-Barragan, and Board Member Mel Adams

Excused: Gail Madsen (ex oficio)

Staff Simone Brooks, Karen Muller, Hillary Ostlund, Ken Christian, Carol Reich, Linda Present: Osuna and Cheryl Gill

Board Meeting - 6:00 pm - Teleconference

Call to Order - Roll Call

1. Consent Agenda

1.1. Library Board Minutes July 16, 2020

Katie Rhyne made a motion to approve the consent agenda Chris Armstrong seconded the motion. CARRIED. 7-0 Chris Armstrong, Katie Rhyne, Elizabeth Case, Rommel Rodriguez Ibarra, Linda Mokler, Citlalli Nunez-Barragan, and Mel Adams voted yes.

2. Public Comment No public comment was received.

3. Discussion/Action Items

3.1. 6:05 to 7:05 Training: Centering Race in Library Reopening: Opportunities for Systems Change Sonja Ervin, Equity and Inclusion Manager, Multnomah County Library

• Community Agreements • Oregon’s History-The White “Refuge” • Why is this important? Current Day Legacy • Centering Race in Reopening/Restructuring An opportunity for systems change • Why center race? • Transactional vs Transformational Change

Page 3 of 51 • Building a House on Unstable Ground • What does this mean for libraries? • Framework towards centering race • Level 1 priority • Levels of priority • How does this benefit other communities marginalized by oppressive systems • The reality of centering race in a racist environment • A Both-And/Win-Win Scenario • Can this work for libraries of different sizes and different levels of resources? • Racial Accountability • Racial Accountability & Institutional and Community Relations • Interpersonal Relationships • What else can you do?

3.2. 7:05 to 7:15 Staff Report and Discussion: Ballots dropped in the book return - Ostlund

Ostlund shared a picture of the refurbished ballot box that has been returned to Brookwood. English and Spanish language “I voted” stickers have been ordered and are on their way. These stickers will be handed out to people who drop off their ballots at the library. Ballot boxes have been located at the libraries for as long as any of us can remember. The ballot box at Brookwood is the busiest in Washington County. All libraries in Washington County participate. Shute Park library has always had an indoor ballot box. The County elections office is working on an outdoor option for Shute Park library.

Case wondered about the information from the Oregon Library Association and asked if a policy or procedure is needed for ballots placed in the book return drop? Do we need to write something up for that as this may be an issue at Shute Park since there is no outdoor ballot box.

Ostlund stated Washington County libraries have confirmed with the election office that if ballots are turned in to the book return, staff is allowed to take them to the ballot drop box as long as it’s before 8pm on Election Day. There is no written guideline, OLA sent guidelines but their guidelines are not a policy.

Brooks confirmed that this procedural rather than policy and no written policy is required. Ostlund assured the Board staff would be informed and that they understand the guidelines.

Adams wondered how many ballots are normally received in the book drops.

Muller responded that there are no hard numbers but very few end up in the book return.

3.3. 7:15 to 7:20 Staff Report and Discussion: Library Administrative Rules, Gallery and Exhibits – Reich

Page 4 of 51 Reich advised this document has been unaltered since last the last review. An Art Gallery procedure manual has been produced which is an overview how the exhibits are selected and prepared.

Rhyne asked for clarification on the difference between gallery exhibits and display exhibits. Reich explained the display guidelines could refer to library traveling exhibits the library has donated space for in the past or the small window displays that run along the children’s room wall. The displays guidelines encompass anything not in the gallery.

3.4. 7:20 to 7:25 Staff Report and Discussion: Guidelines, Displays, Exhibits, and Distribution of Community Interest Materials - Reich

Reich advised these guidelines are also unaltered since the last review.

Rhyne asked for an example of what falls under the purview of printed materials handouts and of what is allowed.

Reich listed the Farmers Market publication, Portland guide any free informational community handouts.

Rhyne noted the bulletin board guidelines are stricter than for the handouts. Reich explained the handouts don’t have to be as restrictive as the bulletin board due to space allowances.

A discussion took place around what is and is not allowed and whether or not the same text from the gallery and displays should be added.

Final decision is to repeat the text: Space for distribution of these materials is provided as a public service, and does not constitute an endorsement of the organization’s beliefs by the Library.

3.5. 7:25 to 7:30 Decision: Library Administrative Rules, Unattended Children – Muller

Chris Armstrong made a motion a motion to approve the Library Administrative Rules, Unattended Children Rommel Rodriguez Ibarra seconded the motion. CARRIED. 7-0 Rommel Rodriguez Ibarra, Chris Armstrong, Elizabeth Case, Linda Mokler, Katie Rhyne, Citlalli Nunez-Barragan, and Mel Adams voted yes.

3.6. 7:30 to 7:35 Decision: Guidelines, Collaboratory - Muller

Mel Adams made a motion a motion to approve the Guidelines, Collaboratory Chris Armstrong seconded the motion. CARRIED. 7-0 Chris Armstrong, Mel Adams, Elizabeth Case, Rommel Rodriguez Ibarra, Linda Mokler, Katie Rhyne, and Citlalli Nunez-Barragan voted yes.

3.7. 7:35 to 7:40 Decision: Board Calendar - Case

Page 5 of 51 Katie Rhyne made a motion made a motion to approve the Projected Annual Calendar Mel Adams seconded the motion. CARRIED. 7-0 Katie Rhyne, Mel Adams, Elizabeth Case, Rommel Rodriguez Ibarra, Linda Mokler, Chris Armstrong, and Citlalli Nunez-Barragan voted yes.

4. 7:40 to 7:50 Advocacy Report

4.1.  Friends and Foundation report - Madsen, Muller

Foundation: Muller gave the Foundation report in Madsen’s absence. The Foundation has formed a subcommittee to concentrate on fundraising. There will be two different fundraisers this year. The first one will be to raise funds to purchase books to be given to the community through outreach. The Foundation is hoping to raise $5000 for the purchase of paperback books for giveaways. More will be shared out once the fundraiser begins. Another is directed toward technology needs in the community to provide Wi-Fi hotspots for checkout and/or because the building does not allow Wi-Fi to extend into parking lot, help the library extend the Wi-Fi coverage into the parking lot. The Library is very grateful to the Foundation for their support in reaching out to the community in these different ways.

Friends: Friends is busy selling books online. They need books so were holding a drop off book donation event on September 18th but because of air quality, the event has been postponed to September 26th.

Case asked how many hotspots and with the City HiLight! program will that number need go down? Also if there was a plan to transition the hotspots to other libraries or donate them to other organizations if/when they are no longer needed?

Muller stated that those conversation haven’t occurred yet and turned the floor over to Christian for more information regarding the crossover with HiLight!

Christian said he had talked to Greg Mont, Information Services Director, to make sure there would be no competing efforts. Greg was not concerned about that and stated that HiLight! is a longer term endeavor. This is immediate and gets to crucial needs quickly. This would be much more targeted approach as there are many patrons outside the Hillsboro jurisdiction so there is a lot of room for both. Christian also looked into Seattle’s use as well as the need to target Hillsboro School District households. Research is occurring now. In regard to redistribution, perhaps, we will see what’s going on with HiLight!.

Adams and Anderson gave a report about the Library Advocacy and Funding Conference they attended. Adams reported Kim Crowder was the featured speaker. Adams gave an example on making public relations more inclusive and welcoming. Anderson reported the focus was on diversity, equity and inclusion. The example Adams related was an interesting experiment in marketing and the need to build up from the ground to make a useful message and the need for a more level playing field with network access and how we should look ahead and think about the change in society and finding hidden

Page 6 of 51 needs and trying to fill those needs. The library can be ambassadors of truth, work against misinformation, and work for voter engagement, level the content on how the library can expand its impact in the community and be helpful.

Websites available for more specificity.

4.2.  City Council Meetings

Anderson reported there was a great presentation regarding policing and policing policies at the August 18th City Council meeting. Similar to tonight’s Library Board training there was a presentation on the history of Oregon, issues occurring in the 90’s, a good history of racial issues and policing in Oregon and how the public views the Hillsboro police force.

5. 7:50 to 8:10 Director’s Report

5.1. Director’s Report - Brooks

Brooks introduced herself to the Board, then reported on the Library Director recruitment. Heather Gantz of the Novak Consulting Group will be meeting with Brooks on September 23rd and with City Manager Robby Hammond on September 29th. Brooks believes this will be a smooth process. The postings are usually open for 6 weeks. Brooks will report back as the process moves along.

Reopening: The library presents a proposal to Rahim and SueLing, they do an assessment and provide to the larger policy group. The policy group looks at trends and how the State is looking, the Covid cases and deaths and the phases based on the Governors orders that we can’t move past, meeting community needs, equitable access, future projections, the status of neighboring communities, other Libraries, and CDC guidelines. The Library gave much detail.

Brooks asked for questions about reopening.

Case asked for library specific detail on services that will be offered. Christian gave a brief overview of what services will be offered: General Browsing Holds Computer & Technology Access Notary

The number of people coming in will be capped. That number will be monitored so it’s a comfortable number. HPL To Go moves indoors with staff still retrieving holds. There will be a pathway open for patrons to use the self-check machines in the same locations but spaced out more. It will be business as usual with small tweaks.

Muller added that the construction beginning Monday, September 21st will be a 3-5 day process, there will be no front hallway access, including the elevator, and the front entryway so HPL to go will be relocated to the north end of building for those 3-5 days. Staff will be

Page 7 of 51 working in the building. Then on September 28th the coffee court demolition and construction begins. This will be a 5-6 week process.

6. 8:10 to 8:15 New Business

6.1. New Business - Case

Case thanked Muller for the work she has done as Interim Library Director and for taking on that role the past 6 months, especially during the pandemic.

Muller responded by thanking the leadership team as everyone chipped in.

7. Informational Items and Announcements

8. 8:15 Adjourn There being no further business Rhyne made a motion to adjourn, Armstrong seconded, the Board meeting adjourned at 8:06pm.

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LIBRARY BOARD MINUTES Thursday, October 15, 2020

Teleconference

Excused:

Staff Simone Brooks, Hillary Ostlund, Ken Christian, Carol Reich, Linda Osuna and Cheryl Present: Gill

Board Meeting - 6:00 pm - Brookwood Library Board Room The City of Hillsboro invites you to listen to the October 15, 2020 teleconference Library Board meeting using the Zoom teleconference meeting details listed below.

Zoom Teleconference Phone: 1-346-248-7799 or 1-253-215-8782 Meeting ID: 885 4834 2518 Password: 374280 URL: https://us02web.zoom.us/j/88548342518?pwd=QXRJSDhYV2ZzOFhSTmRuN3Q2enY0dz09

6:00 Call to Order - Roll Call

1. Consent Agenda

1.1. Library Board Minutes September 17, 2020

Katie Rhyne made a motion to approve the Library Board Minutes September 17, 2020 with a correction to the spelling of the Hillsboro HiLight program from Highlight to HiLight. Mel Adams seconded the motion. CARRIED. 5-0 Katie Rhyne, Mel Adams, Elizabeth Case, Linda Mokler, and Chris Armstrong voted yes.

2. Public Comment No public comment reported.

3. 6:05 Items for Discussion (Items may result in action and/or recommendation to Council):

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3.1. 6:05 to 7:05 Training: From Awareness to Funding - Penny Hummel

Penny Hummel introduced herself, gave an overview of her background, then presented training/discussed funding awareness represented by the following slides: • Library Support Segmentation Pyramid • Voters frequently visit libraries in person • Voters confused about where library funding comes from • Survey Results for Support federal funding for libraries • Should be one of the first things cut in a budget crisis • Library Support Segment Comparison 2008 and 2018 • % of Super Supporters • Emotional and Intellectual Values Framework Total Voting Respondents • Purposeful transformation

3.2. 7:05 to 7:15 Staff Report and Discussion: Library Administrative Rules, Declaration of Surplus Books - Muller/Reich

Reich reported on the Library Administrative Rules, Declaration of Surplus Book. Reich explained how the City changed funding in Fiscal Year 2021 so text regarding the Trust and Agency fund were removed and replaced with City General Fund.

A discussion took place around the title of the document “Declaration of surplus books/similar materials". Should the text ‘similar materials’ be reworded? It was determined the title would remain the same. Three minor edits need to be made regarding punctuation:

Line 5 has a period in the middle of the sentence. Line 7 has two commas after Easter Seals Line 8 should be revised from 'Disposed by recycling' to 'Disposed of by recycling'.

3.3. 7:15 to 7:25 Staff Report and Discussion: Donations form - Muller

Reich reported there were major changes in the third paragraph as the assumption a lot of times is that donations automatically go into the collection. Also there was a reference to the Foundation website inserted. Monetary donations over $1000 was changed to donations over $500 are encouraged through The Library Foundation. Discussion around why donations are not entered into the collection. Reich explained the cost involved which was discovered when Hillsboro Library was pricing out what we would potentially charge for cataloguing materials for Cornelius Library. Anderson brought up the fact that Library of Things donations have a different process. Reich confirmed that Library of Things donations do go into the collection at times, as well as being retained for parts or replacing defunct LOT items. Case asked if there could be a motion to approve tonight since no edits were suggested. Brooks advised the motion should wait until November, as this was listed as a discussion item not an action item on the October agenda.

4. 7:25 to 7:30 Action Items

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4.1. Decision: Library Administrative Rules, Gallery and Exhibits

Mel Adams made a motion to approve Library Administrative Rules, Gallery and Exhibits; Katie Rhyne seconded the motion. CARRIED. 6-0 Katie Rhyne, Mel Adams, Elizabeth Case, Linda Mokler, Chris Armstrong, and Citlalli Nunez-Barragan voted yes.

4.2. Decision: Guidelines, Displays, Exhibits, and Distribution of Community Interest Materials

Chris Armstrong made a motion to approve Guidelines, Displays, Exhibits, and Distribution of Community Interest Materials; Citlalli Nunez-Barragan seconded the motion. CARRIED. 6-0 Chris Armstrong, Citlalli Nunez-Barragan, Elizabeth Case, Linda Mokler, Katie Rhyne, and Mel Adams voted yes.

5. 7:30 to 7:40 Advocacy Report

5.1. Friends and Foundation report - Madsen, Muller

FOUNDATION: Madsen advised the next Foundation meeting is next week so will have more to report in November. Madsen suggested everyone should watch for the Foundation’s promotion of David Edwards’ podcasts with various authors.

FRIENDS: Ostlund reports that the first Friends donation event went really well and that they are holding another event this weekend, Saturday, October 17th. Case added that the first event was very slick.

5.2. City Council Meetings

No attendance, no report

5.3. Oregon Library Association (OLA) Conference, April 21 – 24 (virtual format)

The 2021 Oregon Library Association Conference will be held virtually April 21-24, 2021. There are funds allocated in the budget for all Library Board members to attend. Check your calendars and email Cheryl if you would like to attend. Once the conference agenda is published Library staff will report out what the conference sessions timeline is. There may also be recordings of the sessions available for later viewing.

6. 7:40 to 8:00 Director's Report

6.1. Director’s Report, October 2020 - Brooks

Brooks presented the new bulleted format of the Director’s Report.

Reich gave an overview of the new NovelBranch that will be located at the new Hidden Creek Community Center which is expected to open soon.

Page 11 of 51 Osuna gave a report on YALA (short for youth access library accounts). The Library has been working with the County for several years on this program. The Hillsboro School District (HSD) is happy and excited to know all 21,000 students will get a library account and access to ebooks, homework help databases, Tumblebooks, practice SAT tests and more. The accounts will be activated December 2020 and are renewed annually. Graduates’ cards become inactive after graduation. These accounts are meant to create easy access and will be an introduction to libraries for students who have never had a library card or been to a library. Traditional cardholders will not be assigned a YALA and should continue to use their card. Reich stated that those students’ existing cards will be reviewed and blocks and barriers to use will be wiped away as much as possible.

Osuna also reported on a new series partnering with the Hillsboro Chamber of Commerce titled We are Hillsboro, which begins Saturday, October 24 and ends right before summer reading in May. This series showcases the best Hillsboro has to offer. Osuna invited the Library Board to join the Zoom event this Saturday. Next month features Middle Eastern culture, and for December the Hillsboro Symphony orchestra was recorded at Walters Cultural Center and will be uploaded to the Library YouTube channel.

Christian reported how the preparation for HPL Express has been a team effort and says he isn’t sure who was more excited, patrons or staff? This indoor service offers holds pick-up, notary service and computer use by appointment. Every service offered has been used and it is anticipated use will build over time as the word gets out. Browsing is still on pause, areas of the library are restricted from entry, and a capacity of 50 at Brookwood and 30 at Shute Park has worked out well. Entry and exit has been going fast enough that there has really been no line.

Christian went over the 10 year statistics (graphic in the packet) with an interactive slide show prepared by Project Specialist Jessica Gagnon and her analytics team. This interactive slide show tells a story with datasets developed from staff curated data.

Christian gave an informational presentation reflecting all outreach sites and their stats as Osuna told the story of our Summer Outreach success.

Ostlund and Brooks gave a WCCLS Executive Board update regarding the library materials quarantine period change from 5 days to 2 days, which has helped get materials processed quickly. Brooks states WCCLS libraries are close to fine free implementation and November 3rd is the date of the next Board of Commissioners work session. There will be more IGA information at a later date, funding models are being worked through.

Brooks advised the Director recruitment has not yet begun. The consultant is wrapping up the profile and the posting should go out next week.

7. 8:00 to 8:05 New Business - Case No new business

Rhyne wondered about the progress on the coffee court remodel. Ostlund responded the progress is going as well as you can imagine. The noise level is low and it hasn’t created a

Page 12 of 51 mess. Early November is the target date for completion. Board members would like to be alerted when the remodel is complete. Ostlund promised a virtual tour.

8. Advice/Information Items

8.1. WCCLS circulation statistics report for September 2020

8.2. Library Stats 10 Year View

8.3. Word on the Floor

8.4. Included in each meeting packet:

2020 Library Board Schedule Roberts Rules cheat-sheet

8.5. Informational Items

9. 8:15 Adjourn With no further business to discuss, Armstrong made a motion to adjourn the meeting, Adams seconded the motion. The meeting adjourned at 8:19pm.

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Declaration of surplus books/similar materials

The Hillsboro City Council previously granted the Hillsboro Library Board the authority under ORS 357.490 to declare surplus and establish a procedure for disposal of all books and similar materials in the libraries' collections which are unused, underused, worn, or unacceptable for mending or rebinding.

The Hillsboro Library Board hereby declares that all books and similar materials in the libraries' collections which have been determined by library staff to be unused, underused, worn, or unacceptable for mending or rebinding are surplus. Library staff will determine how surplused items will be treated as outlined below.

1. Sold to the public by The Friends of the Hillsboro Public Library with proceeds going to The Friends of the Hillsboro Public Library. 2. Sold to a dealer (e.g. Powell’s) by The Friends of the Hillsboro Public Library, with proceeds going to The Friends of the Hillsboro Public Library.

3. Sold to the public at a City auction with proceeds going to the City General Fund.

4. Sold to a salvage business with proceeds going to the City General Fund.

5. Sold to the public with proceeds going to the City General Fund

6. Given away to a municipality, government, or non-profit organization for use in collections or for sale (e.g. other Friends groups, schools, the Washington County Jail Library, etc.). 7. Given away to a for-profit organization for use or sale to benefit charities (e.g. Project Homeless Connect , Safeway for Easter Seals, etc.).

8. Disposed of by recycling or by taking to the landfill.

Books and similar materials which are donated to the Hillsboro Public Library for potential use in the collections are the property of the City of Hillsboro and will be treated as surplus library materials.

adopted July 2011 updated November 2015, October 2020 page 1

Page 15 of 51 Page 16 of 51

Hillsboro Public Library accepts donations of a wide variety of materials, including hardcover books, paperbacks, children's materials, movies, music, audio books, and game cartridges, as well as items of potential use in the Library of Things collection.

Please bring all items for donation to the Brookwood Library at 2850 NE Brookwood Parkway, Hillsboro, OR 97124.

Donations are considered outright and unrestricted, to be used in the best interest of Hillsboro Public Library. Donors should not assume that any materials they donate will be added to the collection.

Hillsboro Public Library employees cannot appraise donations for tax purposes. For the protection of the donor, it is recommended that such appraisals be done by a qualified party before bringing donations to the libraries.

Hillsboro Public Library does not serve as a depository for records, in any format, owned or loaned by agencies, organizations, or individuals, either on a temporary or permanent basis.

Monetary donations for bequests and memorials are welcome. Items purchased by Library staff for memorials will be marked with a bookplate and a notice sent to family members if contact information is provided.

Monetary donations, bequests, and memorials over $500 are encouraged through The Library Foundation of Hillsboro. Further information may be found at https://libraryfoundationhillsboro.org/donate/.

The library materials listed on back and/or the attached sheet are given to Hillsboro Public Library system freely and unconditionally according to the stated procedure.

DONATION FROM:

NAME______

ADDRESS______

RECEIVED BY: STAFF INITIALS/LIBRARY______DATE______

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Introduction: Our Policy Defined We collect and maintain a dynamic and diverse collection for everyone in our community.

Definition of terms:  “Dynamic” means active. We actively refresh, replace, and replenish our collection, to ensure it stays relevant, useful, or entertaining.  “Diverse” means a diversity of formats, a diversity of viewpoints, and a diversity of creators. We collect materials in many different formats. Books will always be a cornerstone of libraries but we also fill our collection with DVDs, board games, cake makers, sewing machines, and many other things that create an experience or value for our community. We live in one of the most diverse cities in Oregon and we make sure our collection reflects that. Our shelves are filled with a diverse range of views and languages and written by a diverse range of people representative of their communities.  “Collection” means everything you can check out from the library, or use while you are here. It’s a long list and we’re proud of that.  “For everyone” means just that. We’re for everyone. That’s our mission statement and we take it seriously. We want our collection to be interesting or useful to every single person in our community. We strive to close gaps as we discover them. We invite dialogue with our community about our collection. We always try to make it better.  “Our community” means everyone in the Washington County service area, whether they’re an active library user or not. That includes anyone who is visiting.

Our Commitments

The Library Will…  Provide a dynamic and diverse collection which reflects the community’s needs, interests, local standards, and diversity.  Provide a collection available in a diverse array formats appropriate for all users (like audiobooks, for example, in addition to printed books).  Deselect, or weed, the collection regularly to ensure it stays current, accurate, and useful to the community.  Provide a large and vibrant Spanish language collection to support our Latinx population. The Library will also collect and maintain smaller collections in the following non-English languages most commonly spoken in Hillsboro: Hindi, Japanese, Chinese, Korean, and Vietnamese.  Consider public interest and demand to develop the collection. Public interest and demand will be assessed through collection use patterns and community purchase suggestions, which are always welcome.  Consider the need for a diversity of subjects and viewpoints to be included in a balanced collection.  Focus on purchasing current, popular (non-academic) materials for its collection.  Consider the nature of the physical branch locations and the community they serve when developing the collection. For example, the collection at Brookwood will look a little different than the collection at Shute Park.  Engage in dialogue with the community about the collection.  Only accept donations that are outright gifts, without restriction. The material will still be evaluated by library selectors and may not be included in the collection. For more information see the full gift policy at http://www.hillsboro-oregon.gov/departments/library/about-the- library/library-policies.

Page 19 of 51 The Library Will Not…  Act in loco parentis. Parents or legal guardians maintain all responsibility for children’s and teen’s access to and use of library material. From the library’s perspective, all cardholders, regardless of age, have the right to access all material in the library. Any restrictions on this access lies with the parent or legal guardian.  Automatically re-purchase items that are withdrawn, lost, damaged, or missing. The selectors will evaluate these on a case-by-case basis.

Selectors Will Consider These Items When Selecting. 1. collection objectives 2. existing subject coverage 3. community needs, interest, and demand 4. timeliness of topic 5. current or historical significance of author or subject 6. professional reviews, awards, and lists from recognized authorities 7. diversity of viewpoint and diversity of creator’s background and perspective 8. creativity 9. entertainment or enjoyment.

Requests for Reconsideration If a patron objects to the presence of any library material, the complaint will be referred immediately to the Collection Development Supervisor who will discuss the matter with the complainant. Notification will be given to the Library Director and the Assistant Library Director.

If the patron wishes, they will be supplied with these Collection Development rules, including the “Request for Reconsideration of Library Materials” form. The Collection Development Supervisor will examine the item in question, check reviews, and determine if it conforms to the standards of the materials selection procedure. The Library Director will be consulted about the decision. The Collection Development Supervisor and Director will decide whether to keep the item in question in the collection, move the item, or withdraw the item, and will write to the complainant giving the reasons for the decision. The Hillsboro Library Board will also be notified of the complaint and the decision. Materials subject to a request for reconsideration shall not be removed pending final action.

If the complainant wishes to appeal the decision, they may present the complaint to the Hillsboro Library Board by letter for final review or by making prior arrangements to be on the agenda of a Board meeting. The Board will consider the complaint and the staff recommendation and will make the final decision on the appeal. Each “Request for Reconsideration of Library Materials” will be limited to one challenge per title per family every five years.

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Library Administrative Rules: Collection Development

Introduction: Our Policy in a NutshellDefined We collect and maintain a dynamic and diverse collection for everyone in our community.

Definition of terms: Formatted: Highlight  “Dynamic” means active. WIt means we actively refresh, replace, and replenish our collection. It means we make sure it, to ensure it stays relevant, useful, or entertaining.  “Diverse” means a diversity of formats, a diversity of viewpoints, and a diversity of creators. We collect materials in a lot ofmany different formats. Books will always be a cornerstone of libraries but are our jam, but we don’t just collect booksw. We also buyfill our collection with DVDs, board games, cake makers, sewing machines, and a lot of other things toomany other things that create an experience or value for our community. We live in one of the most diverse citiesy in Oregon and we make sure our collection reflects that. Our shelves are filled with a diverse range of views and languages and written by a diverse range of people representative of their communities.  “Collection” means all the stuffeverything you can check out from the library, or use while you are here. It’s a long list and we’re proud of that.  “For everyone” means just that. We’re fFor everyone. That’s our mission statement and wtoo. We take it seriously. We want our collection to be interesting or useful to every single person in Hillsboroour community. We strive to close gaps as we discover them. We invite dialogue with Formatted: Highlight our community about our collection. We always try to make it better.  “Our community” means the community of Hillsboro, Oregoneveryone in the Washington County service area, whether they’re an active library user or not. T, and that includes anyone who is visiting.

More Specifics and Some Legal TalkOur Commitments Formatted: Highlight

The Library Will…  Provide a dynamic and diverse collection which reflects the community’s needs, interests, local Formatted: Indent: Left: 0.25" standards, and diversity.  Provide a collection available in a diverse array formats appropriate for all users (like audiobooks, for example, in addition to printed books).  Deselect, or weed, the collection regularly to ensure it stays current, accurate, and useful to the community.  Provide a large and vibrant Spanish language collection to support our Latinx population. The Library will also collect and maintain smaller collections in the following non-English languages most commonly spoken in Hillsboro: Hindi, Japanese, Chinese, Korean, and Vietnamese.  Consider public interest and demand to develop the collection. Public interest and demand will be assessed through collection use patterns and community purchase suggestions, which are always welcome.  Consider the need for a diversity of subjects and viewpoints to be included in a balanced collection.  Focus on purchasing current, popular (non-academic) materials for its collection.  Consider the nature of the its physical branch locations and the community they serve when developing the collection. For example, the collection at Brookwood will look a little different adopted thanJuly 2011 the collection at Shute Park. updated EngageOctober 2016 in dialogue with the community about the collection. page 1 Formatted: Highlight

Page 21 of 51  Only accept donations that are outright gifts, without restriction. The material will still be Formatted: Normal, Indent: Left: 0.25", Allow hanging evaluated by library selectors and may not be included in the collection. For more information punctuation see the full gift policy at http://www.hillsboro-oregon.gov/departments/library/about-the- library/library-policies. Formatted: Font color: Auto Formatted: Normal, Allow hanging punctuation

The Library Will Not…  Act in loco parentis. Parents or legal guardians maintain all responsibility for children’s and teen’s Formatted: Indent: Left: 0.25" access to and use of library material. From the library’s perspective, all cardholders, regardless of age, have the right to access all material in the library. Any restrictions on this access lies with the parent or legal guardian.  Automatically re-purchase items that are withdrawn, lost, damaged, or missing. The selectors will evaluate these on a case-by-case basis.

Formatted: Normal, Allow hanging punctuation Formatted: Font color: Auto Selectors Will Consider These Items When Selecting. Formatted: Font: 14 pt, Font color: Custom  collection objectives Color(RGB(0,46,130))  existing subject coverage Formatted: Indent: Left: 0.07"  community needs, interest, and demand  timeliness of topic  current or historical significance of author or subject  professional reviews, awards, and lists from recognized authorities  diversity of viewpoint and diversity of creator’s background and perspective  creativity  entertainment or enjoyment.

Formatted: Font color: Auto Requests for Reconsideration Formatted: Normal, Allow hanging punctuation If a patron objects to the presence of any library material, the complaint will be referred immediately to the Collection Development Supervisor who will discuss the matter with the complainant. Notification will be given to the Library Director and the Assistant Library Director.

If the patron wishes, they will be supplied with these Collection Development rules, including the Formatted: Right: 0.27", Space Before: 0 pt “Request for Reconsideration of Library Materials” form. The Collection Development Supervisor will examine the item in question, check reviews, and determine if it conforms to the standards of the materials selection procedure. The Library Director will be consulted about the decision. The Collection Development Supervisor and Director will decide whether to keep the item in question in the collection, move the item, or withdraw the item, and will write to the complainant giving the reasons for the decision. The Hillsboro Library Board will also be notified of the complaint and the decision. Materials subject to a request for reconsideration shall not be removed pending final action. , If the complainant wishes to appeal the decision, they may present the complaint to the Hillsboro Library Board by letter for final review or by making prior arrangements to be on the agenda of a Board meeting. The Board will consider the complaint and the staff recommendation and will make the final decision on the appeal. Each “Request for Reconsideration of Library Materials” will be limited to one challenge per title per family every five years. Formatted: Font color: Auto Purpose Formatted: Normal, Allow hanging punctuation It is the intent of these rules to provide for public understanding of the purpose and nature of the library’s collection and to give guidance and direction to library staff for collection development and maintenance.adopted July 2011 updated October 2016 page 2

Page 22 of 51 The Collection Development rules will be periodically reviewed by the Library Director and the Hillsboro Library Board to ensure that they are responsive to the changing goals and objectives of the Hillsboro Public Library and the changing nature of the community.

Collection Goals Hillsboro Public Library provides a dynamic collection which reflects the community’s needs, interests, local standards, and diversity, and is available in formats appropriate for all users. Emphasis is placed on obtaining current, popular materials, providing information in a cost- efficient manner, stimulating children’s interest in and appreciation for reading, and supporting students. Textbooks and materials of a highly technical or specialized nature, more appropriate for research or special libraries, are generally excluded from the collection. The library will strive to meet or exceed the Oregon Library Association criteria for “enhanced” standards for materials.

Scope of Brookwood Library Collection The Brookwood Library provides popular materials for all ages, supplements curriculum needs for grades K-12, and supports lifelong learning. Small collections in various world languages spoken in the community are provided. The Brookwood Library will house a broad selection of titles that remain relevant and in demand.

Scope of Shute Park Library Collection The Shute Park Library houses current popular materials and maintains a core children’s collection, as well as a robust collection of materials in Spanish.

Spanish Language Collection A significant and growing portion of Hillsboro’s population speaks Spanish at home. As such, Spanish materials will be treated as our collection of English language materials is treated, rather than as a smaller “world languages” collection. As with our English language collection, the Spanish language collection will have a scope and scale that meets community needs.

Responsibility for Selection Collection development is the responsibility of the Materials Services Manager. Appropriate staff members are assigned to review sources of purchasing information, monitor collection usage and make selections based on accepted professional practice and an assigned budget.

adopted July 2011 updated October 2016 page 3

Page 23 of 51 Materials Selection Guidelines Any materials selection procedure must be fairly general, and librarians should always exercise their knowledge and experience of all library materials and of the community served. Librarians have a professional responsibility to be inclusive, not exclusive in developing materials collections and to comply with the tenets of the American Library Association’s Library Bill of Rights and Freedom to Read Statement.

It is the Library’s responsibility to protect the rights of all readers. Materials which, taken as a whole, lack literary, artistic, political, or scientific value may be excluded, but no material will be eliminated because of coarse language, or violence, or frank discussion of sexual episodes, any one of which may be objectionable to some people.

All cardholders, regardless of age, have the right to access all materials in the Library and to borrow any circulating item. Parents and legal guardians are responsible for monitoring the use of library materials by their children. Selection of library materials for adults is not limited by the possibility that children may come in contact with them. The Library does not act in loco parentis and is not responsible for inadvertent viewing at the library.

Criteria to be considered in adding specific materials (including gifts) to the collection include, but are not limited to: collection objectives existing subject coverage community needs, interest, and demand timeliness of topic current or historical significance of author or subject diversity of viewpoint creativity entertainment or enjoyment. Items selected must meet one or more of these criteria, but not every item that meets one or more of them will be selected. Reviews in professionally recognized periodicals are a primary source for materials selection. Standard bibliographies, book lists by recognized authorities, and the advice of competent staff and other people in specific subject areas will also be used.

The Library’s relationship with other members of Washington County Cooperative Library Services makes the collections of those libraries conveniently available to Hillsboro Public Library patrons through inter- library borrowing and daily courier service. Those resources should also be taken into consideration when selecting and deselecting materials for Hillsboro. Self-published materials which meet the Materials Selection Guidelines will be considered for inclusion. However, due to the increased staff time required to process these materials, only those with local interest or demand are likely to be added.

Replacement of Materials There are times when library materials may need to be replaced. When materials are lost, missing, worn, mutilated, or otherwise defective, they are withdrawn from the library catalog and the selector is informed. It is the responsibility of the selector to decide, within the guidelines of the Collection Development Policy, whether to replace such materials and in what format.

Deselection of Materials The process of deselection, or weeding, is essential for the maintenance of a dynamic and useful collection. At times this is dictated by space constraints. Deselection provides quality control for the

adopted July 2011 updated October 2016 page 4

Page 24 of 51 collection by elimination of outdated, worn-out, and inaccurate materials. Periodic evaluations of subject areas are the responsibility of the collection development staff and ensure that the collection stays up-to- date with the changing and growing needs of the community. Hillsboro Public Library is guided by the CREW method (https://www.tsl.texas.gov/sites/default/files/public/tslac/ld/ld/pubs/crew/crewmethod12.pdf) when analyzing the collection.

Request for Addition of Material Members of the community are encouraged to suggest items for inclusion in the collection. Purchase Request forms are available at the libraries and once submitted are given to the appropriate selector for consideration. Requested materials are evaluated using the criteria listed under Materials Selection Guidelines. Requests may be met through resource sharing with other libraries, electronic delivery or other means.

Gifts Gifts of library materials are accepted by the library with the understanding that they will be evaluated and treated using the same criteria as purchased materials. Donors may not place any special conditions upon the loan, handling, or disposition of the items. For more information see the full gift policy at http://www.hillsboro-oregon.gov/departments/library/about-the- library/library-policies.

Request for Reconsideration of Materials If a patron objects to the presence of any library material, the complaint will be referred immediately to the Materials Services Manager, who will discuss the matter with the complainant. Notification will be given to the Library Director and the Assistant Library Director.

If the patron wishes, s/he will be supplied with these Collection Development rules, including the “Request for Reconsideration of Library Materials” form. The Materials Services Manager will examine the item in question, check reviews, and determine if it conforms to the standards of the materials selection procedure. The Library Director will be consulted about the decision. The Materials Services Manager and Director will decide whether to keep the item in question in the collection, move the item, or withdraw the item, and will write to the complainant giving the reasons for the decision. The Hillsboro Library Board will also be notified of the complaint and the decision. Materials subject to a request for reconsideration shall not be removed pending final action.

If the complainant wishes to appeal the decision, s/he may present the complaint to the Hillsboro Library Board by letter for final review or by making prior arrangements to be on the agenda of a Board meeting. The Board will consider the complaint and the staff recommendation and will make the final decision on the appeal. Each “Request for Reconsideration of Library Materials” will be limited to one challenge per title per family every five years.

adopted July 2011 updated October 2016 page 3

Page 25 of 51 Page 26 of 51

REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL (This form must be filled out completely.)

Which format? Book/eBook Magazine Recording

Title Author Publisher Request initiated by Address City State Zip Phone __ If you are representing an organization, what is the name of the organization?

1. The entire item should be read, viewed, or listened to before completing this form. Did you do so? If not, what parts did you read/view/listen to?

2. To what in the item do you object? (please attach comments)

3. What is your concern about this item?

4. Are you aware of reviews of this item?

5. How do you believe this violates the library’s selection procedure (please attach comments)

6. What would you like your library to do about this item? Return it to the staff selection committee/department for re-evaluation Other: Explain

7. Do you have suggestions for additions to the collection that would complement or balance this title?

______

Page 27 of 51 Page 28 of 51

REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL (This form must be filled out completely.)

Which format? Book/eBook Magazine Other Recording Formatted: Indent: Left: 0" (In this form “book” is used to refer to any of the various library formats.)

Title Author Publisher Request initiated by Address City State Zip Phone If you are representing an organization, what is the name of the organization?

1. The entire book item should be read, viewed, or listened to before completing this form. Did you do so? If not, what parts did you read/view/listen to?

2. To what in the book item do you object? (please attach comments)

3. What is your concern about this book item?

4. Are you aware of reviews of this book item?

5. How do you believe this violates the library’s selection procedure

6. What would you like your library to do about this book item? Return it to the staff selection committee/department for re-evaluation Other: Explain

Do you have suggestions for additions to the collection that would complement or balance this title?

Page 29 of 51 Page 30 of 51

Library Administrative Rules: Internet Access and Computer Use

Purpose Hillsboro Public Library provides access to a variety of information resources, including those available through the internet. It is important that users realize the internet is a global entity with a highly diverse user population and information content; not all sources on the internet provide accurate, complete, or current information. It is up to the user to evaluate the validity of information found. It is also important to note that the library cannot completely restrict access to materials or protect users from materials they may find offensive.

Guidelines for Use  Internet computers will not be used for illegal activity or to access illegal materials. Be considerate in your use of the internet; you are in a public place.  Computers are not filtered.  Users must end their session and leave the terminal when asked to do so by Library staff.  Users will not make any attempt to gain unauthorized access to restricted files or networks, or to damage or modify computer equipment or software.  Users will respect the privacy of other users, and will refrain from attempting to view or read material being used by others.  By mutual agreement, two or more persons may share one access session as long as their behavior and conversation does not disturb other users or library staff and they do not physically block or impede access within the library.  The computers do not allow users to permanently save to the hard drive. Documents are not saved when a computer station times out.

Internet Stations in Children’s Areas

Internet stations in the children’s areas are reserved for use by children (preschool through grade 8) at their caregiver’s discretion. Caregivers visiting the library with children may use these Internet stations only if no children are waiting to use them.

Wireless Network adopted July 22, 2011 reviewed May 2016 , May 2017, November 2020 page 1 of 2

Page 31 of 51 Washington County Cooperative Library Services (WCCLS) provides a wireless network at both the Brookwood and the Shute Park Library. For further details, please see the WCCLS Terms of Use (http://www.wccls.org/about/wcclswifi).

Privacy Protection Library internet terminals are in a public area and offer little privacy for the individual user. The staff does reserve the right to ask a patron not to access a site that displays images that may be offensive to other library users.

Users should be aware that it is their responsibility to protect their privacy while sending information via the internet; take care with interactions involving personal information.

The library avoids collecting or maintaining records that could compromise the privacy of library patrons and will only disclose your records as required to do so by law. Every public access internet workstation in the library uses software that essentially destroys the content of each user’s session.

The Library Bill of Rights and the Internet The Hillsboro Library Board endorses the American Library Association’s document “Access to Electronic Information, Services and Networks: an Interpretation of the Library Bill of Rights.” (http://www.ala.org/advocacy/sites/ala.org.advocacy/files/content/intfreedom/librarybill/interpretatio ns/accesstoelectronic.pdf)

adopted July 22, 2011 page 2 of 2 reviewed May 201, May 2017, November 2020

Page 32 of 51

Library Administrative Rules: Internet Access and Computer Use

Purpose The Hillsboro Public Library enriches and strengthens our community by supporting the pursuit of connection, inspiration, and lifelong learning. The Hillsboro Public Llibrary provides access to a variety of information resources, including those available through the internet. It is important that users realize the internet is a global entity with a highly diverse user population and information content; not all sources on the internet provide accurate, complete, or current information. It is up to the user to evaluate the validity of information found. It is also important to note that the library cannot completely restrict access to materials or protect users from materials they may find offensive.

RulesGuidelines for Use  Internet computers will not be used for illegal activity or , to access illegal materials, or to access materials which by local community standards would be obscene. Be considerate in your use of the internet; you are in a public place.  Computers are not filtered.  Users must end their session and leave the terminal when asked to do so by Library staff.  Users will not make any attempt to gain unauthorized access to restricted files or networks, or to damage or modify computer equipment or software.  Users will respect the privacy of other users, and will refrain from attempting to view or read material being used by others.  By mutual agreement, two or more persons may share one access session as long as their behavior and conversation does not disturb other users or library staff and they do not physically block or impede access within the library.  The computers do not allow users to permanently save to the hard drive. Documents are not saved when a computer station times out.

Internet Stations in Children’s Areas Software designed to filter access to content on the internet is installed on computers in the children’s areas of our buildings. The Board recognizes no filtering system is an absolute guard against objectionable content or a substitute for parental supervision. Computers and other digital devices in children’s areas are not filtered by default, though the option to use a filter may be available. As with other library materials, supervision or restriction of a child’s access to the internet is the responsibility adopted by Library Board July 22, 2011 updated May 2016 page 1 of 2 reviewed May 2017 updated June 2020

Page 33 of 51 of the parent or legal guardian. The Board recognizes no filtering system is an absolute guard against objectionable content or a substitute for parental supervision.

Internet sStations in the children’s areas are reserved for use by children (preschool through grade 8) at their caregiver’s discretion. Caregivers visiting the library with children may use these Internet sStations only if no children are waiting to use them.

Wireless Network Washington County Cooperative Library Services (WCCLS) provides a wireless network at both the Brookwood Main Library and the the Shute Park Branch Library. For further details, please see the WCCLS Terms of Use (http://www.wccls.org/about/wcclswifi).

Privacy Protection Library iInternet terminals are in a public area and offer little privacy for the individual user. The staff does reserve the right to ask a patron not to access a site that displays images that may be offensive to other library users.

Users should be aware that it is their responsibility to protect their privacy while sending information via the internet; take care with interactions involving personal information.

Library Administrative Rules: Internet Access and Computer Use Hillsboro Public Library, Hillsboro, OR adopted July 22, 2011 page 2 of 2 reviewed May 2017 updated June 2020

Page 34 of 51

Director’s Report For the November 2020 Board Meeting

Director Recruitment Update (Simone)

Facilities (Karen)

 Coffee Court Update  Holiday closure schedule

NovelBranch (Carol)

 The NovelBranch unit arrived at Hidden Creek Community Center.

YALA – Youth Access Library Account (Linda/Carol)

 The data from HSD received, target for activation of student accounts is Thanksgiving.

Upcoming Program Highlights (Linda)

 Native American Heritage Month in November  HPL Discovery is distributing approximately 500 kits per month.

Outreach to Safe Sleep Village (Linda)

 WCCLS has been offering outreach services to folks who have been staying at the Safe Sleep Village and HPL has been integral in helping out and providing outreach services. Informational flyer included in packet.

HPL Express Video! (Hillary)

 Available in English and Spanish. Volunteer Engagement Report and Update (Hillary)

 Report included in informational items  Friends of the Library Donation Event in October was another success; still exploring options to make this an ongoing (possibly monthly) event.

City of Hillsboro Library Board – Director’s Report, November 2020 - Page 1

Page 35 of 51 WCCLS and Exec Board Updates (Simone, Karen/Hillary)

 Fine Free

Staff Highlights (Hillary)

 Librarian, Brendan Lax, was recently interviewed on the Forgot My Dice podcast. Brendan comes on about 1 hour 26 minutes in and shares his tips for Library of Things collections with a focus on board games.  Librarian, Elena Gleason, created reading and resources lists for Native American Heritage Month. Find them on the City’s Diversity, Equity, and Inclusion page.  Currently hiring for full-time Library Assistant vacancies; should have new staff selected and started just before Christmas.  Twenty HPL staff are attending the Northwest Public Employees Diversity Conference on Tuesday, November 17. The virtual world has allowed for more people to participate!

City of Hillsboro Library Board – Director’s Report, November 2020 – Page 2

Page 36 of 51 Library Staistics Over 10 Years October 2020

The graphs below compares data in our most recent month, to the same month in prior years, at 1 year, 5 year, and 10 year intervals.

Checkouts Renewals Digital Checkouts Circulation Checkouts Renewals Digital Checkouts Circulation OctoberOctober 2010 2010 158,532158,532 73,439 73,439

143,067 79,647 10,139 October,October, 2015 2015 143,067 79,647 10,139

October, 2019 112,488 61,233 29,082 October, 2019 112,488 61,233 29,082

October, 2020 63,200 30,206 41,123 October, 2020 63,200 30,206 41,123

Volunteer Hours Patron Traffic Count Events Attendance 3,500 80,000 4,500

3,000 70,000 4,000 3,500 2,500 60,000 3,000 2,000 50,000 2,500 40,000 1,500 2,000 1,000 30,000 1,500 500 20,000 1,000 500 - 10,000 October October, October, October, 0 0 2010 2015 2019 2020 October October, October, October, October October, October, October, 2010 2015 2019 2020 2010 2015 2019 2020 Page 37 of 51 Page 38 of 51 October 2020 Circulation Statistics All Checkouts Overdrive Polaris Polaris Total October 2019 Percent Library Check-Ins Checkouts Checkouts Renewals Checkouts Checkouts Change Aloha Community Library 7,596 2,219 5,897 3,265 11,381 14,817 -23.19% Banks Public Library 2,950 1,354 2,099 1,016 4,469 6,024 -25.81% Beaverton City Libraries 62,490 45,920 49,601 31,760 127,281 225,058 -43.45% Cedar Mill Community Libraries 74,441 35,084 62,119 31,573 128,776 195,471 -34.12% Cooperative Admin Office 7 61 159 20 240 342 -29.82% Cornelius Public Library 2,989 1,277 2,525 1,389 5,191 10,518 -50.65% Forest Grove City Library 7,481 6,168 6,659 3,123 15,950 27,190 -41.34% Garden Home Community Library 8,638 3,395 7,534 3,312 14,241 16,809 -15.28% Hillsboro Public Libraries 67,479 41,123 63,200 30,206 134,529 202,803 -33.67% Internal Loans (External) 29 0 606 142 748 1,484 -49.60% Library Outreach Services 1,037 232 953 473 1,658 1,959 -15.36% North Plains Public Library 2,460 1,319 2,049 1,204 4,572 6,805 -32.81% Sherwood Public Library 10,122 8,349 8,871 3,867 21,087 30,602 -31.09% Tigard Public Library 29,255 19,289 23,174 11,905 54,368 95,707 -43.19% Tualatin Public Library 12,148 11,308 10,766 6,848 28,922 49,567 -41.65% West Slope Community Library 6,059 4,597 6,249 3,695 14,541 24,373 -40.34% WCCLS - Unallocated to libraries 0 0 0 0 0 0 0 Library Total 295,181 181,695 252,461 133,798 567,954 909,529 -37.56%

All Checkouts Overdrive Polaris Polaris Total October 2019 Percent Check-Ins Checkouts Checkouts Renewals Checkouts Checkouts Change Beaverton Main 49,189 35,474 37,448 28,334 101,256 163,144 -37.93% Beaverton Murray Scholls 13,301 10,446 12,153 3,426 26,025 61,914 -57.97% Cedar Mill 45,579 21,621 38,097 18,710 78,428 128,907 -39.16% Bethany Library 28,862 13,463 24,022 12,863 50,348 66,564 -24.36% Hillsboro Brookwood 57,547 35,739 54,889 26,423 117,051 172,506 -32.15% Hillsboro Shute Park 9,931 5,384 8,208 3,728 17,320 30,297 -42.83% Hillsboro Library BookOMat 1 0 103 55 158 0 158.00% Page 39 of 51 Page 40 of 51 Information Items Hillsboro Library Board Meeting November 19, 2020

Hillsboro Library news

Hillsboro library prioritizes energy efficiency https://blog.energytrust.org/hillsboro-library-prioritizes-energy- efficiency/?fbclid=IwAR16ZdWxTacbAeRWoXlKsUEPurXUTy-kBszonoZfKcygsYeUt1U3NM6TUmA

Rocio helped WCCLS outreach staff establish a mini library for residents of Safe Sleep Village. https://www.instagram.com/p/CHLfvgeB1Ar/?igshid=f8f709eqywyu

Of Interest

Hillsboro Public Works Department Named One of the 50 Best Fleets in the United States For Sustainability https://www.hillsboro-oregon.gov/Home/Components/News/News/12125/

The Nicest Place in Oregon: Hillsboro https://www.rd.com/nicestplaces/the-nicest-place-in-oregon-hillsboro/

General Library news

A Reset for Library E-books [Publishers Weekly] https://www.publishersweekly.com/pw/by-topic/industry-news/libraries/article/84571-a-reset-for-library-e-books.html

Library Link of the Day: Why some artificial intelligence is smart until it's dumb https://theweek.com/articles/937577/why-some-artificial-intelligence-smart-until-dumb

WCCLS SUMMER READING 2020: Pandemic Edition https://wccls.shorthandstories.com/summer-reading/

County receives library fine elimination proposal https://pamplinmedia.com/sg/77-news/485678-391267-county-receives-library-fine-elimation- proposal?wallit_nosession=1

Washington County considers plan to eliminate library fines https://pamplinmedia.com/ht/117-hillsboro-tribune-news/485679-391267-county-receives-library-fine-elimation- proposal

Official newsletter of the Oregon Library Association https://olahotline.wordpress.com/2020/11/02/november-1-2020-vol-28-no-10-association-news-2/

Page 41 of 51 Page 42 of 51 Free Library Services for Safe Sleep Village Residents Read books, stream movies, find job resources and resume help, get job training, find legal/immigration help – all right now, free of charge from Washington County libraries.

How do I get free library services? • Get a library card online: wccls.org/online-card • If you already have a card, you do not need a new one • Use this address on the library card form: 801 NE 34th Avenue, Hillsboro, OR 97124 • You will be able to use all library online services right away What free services can I get? • Download the Libby app to get e-books and audiobooks: overdrive.com/apps/libby • Find thousands of movies to stream here: wccls.kanopy.com • Get free resume review, job help and more here: wccls.org/research/brainfuse-jobnow • Get free writing help, Adult Learning Center and more here: wccls.org/research/brainfuse-helpnow • Take free training courses on tech topics and more here: wccls.org/research/lyndacom • Find legal forms and information on legal topics (Note: patron ID = washington password = oregon) here: bit.ly/3cmSslQ • Get information about your rights as an immigrant to the U.S. here: bit.ly/300uKXs What other services can I get? • Have copies made for $ .10 per page (b/w) $ .50 per page (color). The library closest to Safe Sleep Village is Hillsboro Brookwood Library (1.5 miles). Order copies here: wccls.org/printfromanywhere How can I get help setting up or using my library account? • wccls.org/contact

Page 43 of 51 Servicios gratuitos de biblioteca para residentes de Safe Sleep Village Lea libros, vea películas, encuentre recursos laborales y ayuda para su currículum, obtenga capacitación laboral, encuentre ayuda legal y/o de inmigración ahora mismo, sin cargo, en las bibliotecas del condado de Washington.

¿Cómo obtengo servicios bibliotecarios gratuitos? • Obtenga una tarjeta de la biblioteca en línea: wccls.org/es/tarjeta-electronica • Si ya tiene una tarjeta, no necesita una nueva • Use esta dirección en el formulario de tarjeta de la biblioteca: 801 NE 34th Avenue, Hillsboro, OR 97124 • Podrá utilizar todos los servicios en línea de la biblioteca de inmediato

¿Qué servicios gratuitos puedo obtener? • Descargue libros electrónicos y audiolibros en wccls.org/es/libros-electronicos • Encuentre miles de películas para descargar y ver en wccls.kanopy.com • Tome cursos de educación para adultos, desde escritura y lectura hasta computación y ciencias, aprenda idiomas, encuentre información sobre salud, sobre recursos legales para inmigrantes, y mucho más en wccls.org/es/recursos-investigacion

¿Qué otros servicios puedo obtener? • Haga copias por $ 0.10 por página (b / n) y $ .50 por página (color). La biblioteca más cercana a Safe Sleep Village es Hillsboro Brookwood Library (1.5 millas). Solicite copias aquí: wccls.org/printfromanywhere

¿Cómo puedo obtener ayuda para configurar o usar mi cuenta de biblioteca? • wccls.org/contact

Page 44 of 51 Word on the Floor: Libraries Transform!

Page 45 of 51 Page 46 of 51

November 2020: Volunteer Engagement Report From Marcia Hale, Volunteer Services Coordinator Volunteers have been helping out in a variety of ways recently. The numbers remain small, but the enthusiasm is enormous! Here's a list of projects our volunteers are assisting with:

 STEM Packet Stuffing: Six to 10 volunteers come twice a month in the evening to put together the wildly popular STEM activity kits. Routinely they stuff around 400 to 600 packets in a two and half hour block.  SHELVING: A select group of highly proficient, long term shelving volunteers were invited to come back to Brookwood to shelve on Friday, Saturday, Sunday, and Mondays (these dare days we have more capacity available in the building). 14 shelving volunteers are coming in, with the Connect supervisors and pages saying it is making a hugely positive difference!  TINY BRANCHES: The Tiny Branches, except for Hamby Park (which is still under construction and largely not accessible) are open again, with volunteers reporting good traffic of books going out and being donated back. Eight volunteers are Tiny Branch Librarians.  FRIENDS: A second donation day event was held October 17. 33 Friends, Corporate, and Pacific University student volunteers served 104 donors who brought over 370 boxes/bags of media. Additionally, Barbara has a small cadre of volunteers who come in after hours or work from home to keep the products up on the Amazon and Ebay sites so funds continue to come in.  OUTREACH: A dozen volunteers supported Shute Park as Ballot Box Monitors. This was much appreciated support as the box had to be staffed from 10 AM to 6 PM. There were four, two hour shifts per day October 14 through November 3; all but 15 of the 84 shifts were filled. Volunteers are also helping Rocío at Outreach events handing out packets and books at various locations throughout the city.  HILLSDOER MONTH: HillsDoer Day became HillsDoer Month this year. This annual event – in October - celebrates and encourages volunteerism in our community. Library participated with holding the Friends donation event and also partnered with Parks and Recreation to hand out sapling kits for Arbor Day and handing out SOLVE litter clean up kits.

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Monday Thursday Thursday Packet Items Due Tuesday Board Meetings Packets Posted 3 PM Presentation Material Due 6 PM 1 PM

January 6 January 9 January 14 January 16

February 10 February 13 February 18 February 20

March 9 March 12 March 17 March 19

April 6 April 9 April 14 April 16

May 11 May 14 May 19 May 21

June 8 June 11 June 16 June 18

July 6 July 9 July 14 July 16

August 10 August 13 August 18 August 20

September 7 September 10 September 15 September 17

October 5 October 8 October 13 October 15

November 9 November 12 November 17 November 19

December 7 December 10 December 15 December 17

Page 49 of 51 Page 50 of 51 Robert’s Rules Cheat Sheet

To: Say: Interrupt Speaker Second Needed Debatable Amendable Decided by:

Adjourn “I move to adjourn.” No Yes No No Majority vote

Recess “I move to recess for/until...” No Yes No Yes Majority vote

Complain about hearing, comfort, “Point of privilege...” Yes No No No Chair etc.

End debate and vote on question “I move the previous question.” No Yes No No Majority vote

Suspend further consideration of “I move to table this matter.” No Yes No No 2/3 vote something

Postpone deciding the question “I move to postpone this matter No Yes Yes Yes Majority vote until...

Amend a motion “I move to amend this motion No Yes Yes Yes Majority vote by...”

Introduce business (a main “I move that...” No Yes Yes Yes Majority vote motion)

The motions and points listed above are in order of preference. When a motion or point of inquiry is pending, only those listed above the pending point may be raised.

To: Say: Interrupt Speaker Second Needed Debatable Amendable Decided by:

Redress any violation of the “Point of order...” Yes No No No Chair body’s Rules

Request information “Point of inquiry...” Yes No No No N/A

Verify a recent voice vote by “I call for division.” Yes No No No Majority vote actual count (before next motion only)

Prevent body from considering a “I object to considering this Yes No No No 2/3 matter question.”

Consider a suspended matter “I move to take from the table...” Yes Yes No No Majority

Reconsider a previous motion “I move to reconsider...” Yes Yes No No 2/3

Consider something out of “I move to suspend the rules to No Yes No No 2/3 schedule consider...”

Vote on the Chair’s decision “I appeal the Chair’s decision.” Yes Yes Yes No Majority

The motions and points above have no precedence. Any of them may be raised in response to any motion or question, with the exception of the three items in gray (motion to adjourn, motion to recess, and point of privilege

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