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Alphasmart Manager 2 User Manual

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User Manual Learn how to: • Send text, rubrics for assignments, or Write On! lessons to AlphaWord Plus fi les on connected NEOs • Get AlphaWord Plus fi les from connected NEOs • Retrieve students’ KeyWords work from NEOs and view reports about student progress in KeyWords • Change settings for connected NEOs AlphaSmart Manager 2 User Manual version 3.2 Contact Information Our Web site is a good source of information about products, sales, support, and the latest news. Visit the Web site at www.renlearn.com (United States) www.alphasmart.co.uk (United Kingdom) www.alphasmart.com/international (all other countries) If you can’t find the information you’re looking for on the Web site, use this contact information: United States Renaissance Learning PO Box 8036 Wisconsin Rapids, WI 54495-8036 Technical questions or problems: Phone: (800) 338-4204 Email: [email protected] Web: www.renlearn.com/support Purchase AlphaSmart products, general information, or sales questions: Web: www.renlearn.com Phone: (800) 338-4204 Email: [email protected] United Kingdom Technical questions or problems: Phone: 0870 120 0718 Email: [email protected] Latest support information: Web: www.alphasmart.co.uk/support Purchase AlphaSmart products: Web: www.alphasmart.co.uk/ordering Europe, Middle East, and Africa Technical questions or problems: Phone: +44 870 120 0718 Email: [email protected] Latest support information: Web: www.alphasmart.eu/support Select your country or region. Purchase AlphaSmart products: Web: www.alphasmart.com/international (This Web site also provides a list of resellers and AlphaSmart contacts.) AlphaSmart Manager ii User Manual Asia/Pacific, Canada, and Latin America Technical questions or problems: Contact your local reseller. If you do not have a local reseller, email Technical Support at [email protected]. Latest support information: Web: www.alphasmart.com/international Select your country or region. Purchase AlphaSmart products: Web: www.alphasmart.com/international (This Web site also provides a list of resellers and AlphaSmart contacts.) Copyright Notice Copyright © 2008 by Renaissance Learning, Inc. All Rights Reserved. This publication is protected by US and international copyright laws. It is unlawful to duplicate or reproduce any copyrighted material without authorization from the copyright holder. This document may be reproduced only by staff members in schools that own NEO laptops. For more information, contact Renaissance Learning, Inc., at the address for your location. 2Know!, Accelerated Math, Accelerated Reader, AccelTest, AlphaSmart, AlphaHub, AlphaQuiz, AlphaWord, Beamer, Dana by AlphaSmart, KeyWords, NEO, NEO 1, NEO 2, STAR Math, Renaissance Place, Renaissance Responder, SmartApplet, STAR Reading, Renaissance Learning and Write On! are trademarks of Renaissance Learning, Inc., and its subsidiaries, registered, common law, or pending registration in the United States and other countries. Macintosh is a registered trademark of Apple Computer, Inc., registered in the US and other countries. Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries. Co:Writer is a registered trademark of Don Johnston Incorporated. As technology advances, it becomes necessary for software companies to drop support for older operating systems and third-party software. It is the responsibility of customers to keep their computers, networks, operating systems, and third-party software up-to-date and functional. Although Renaissance Learning will not discontinue support for older products immediately, we will continue to evaluate system requirements and do our best to provide advance notice when it becomes necessary to raise our requirements. 510015E-1008 10/2008 AlphaSmart Manager User Manual iii AlphaSmart Manager iv User Manual CONTENTS Getting Started . 1 About AlphaSmart Manager. 1 NEO, NEO 1, and NEO 2 in This Manual . 2 Types of Tips in This Manual . 2 System Requirements . 2 Mixed Lab. 2 Installing AlphaSmart Manager. 3 Installing AlphaSmart Manager on Windows Computers. .3 Installing AlphaSmart Manager on Macintosh Computers. .3 Starting AlphaSmart Manager . 4 Connecting NEOs to Your Computer . 5 Connecting One NEO to Your Computer. 5 Connecting a SmartOption Mobile Lab to Your Computer . 5 Connecting to a Windows XP Computer for the First Time . .6 How AlphaSmart Manager Shows that NEOs Are Connected . 7 The Tabs in AlphaSmart Manager. 8 Getting AlphaWord Plus Files from NEOs . 10 Viewing, Printing, and Saving Files from Your NEO. 10 Time Required to Save or Print Files from a SmartOption Mobile Lab. 10 Retrieving Files from Connected NEOs. 10 Sending Files, Rubrics, or Lessons to NEOs . 19 Creating and Sending Text Files . 19 Sending Rubrics or Other Linked Files to NEOs . 21 Sending Write On! Lessons to NEOs. 25 Sending Empty Files to NEOs . 28 Sending a User Dictionary to NEOs . 28 AlphaSmart Manager User Manual v C ONTENTS . Managing SmartApplets . 30 What Are SmartApplets? . 30 Changing the Startup SmartApplet for NEOs . 31 Installing SmartApplets on NEOs Using AlphaSmart Manager . 32 Deleting SmartApplets from NEOs . 34 Disabling SmartApplets on NEOs . 36 Adding SmartApplets to the List in AlphaSmart Manager . 37 Viewing SmartApplet Information . 37 About SmartApplet Settings. 38 KeyWords in AlphaSmart Manager . 39 What Is KeyWords?. 39 Retrieving KeyWords Data and Generating Reports in AlphaSmart Manager . 40 Sorting by Student or by Device on the KeyWords Tab . 42 Synchronizing KeyWords Data with KeyWords RP. 43 KeyWords Reports in Renaissance Place . 46 Changing NEO Settings . 47 Changing System Settings . 47 How to Change System Settings Using AlphaSmart Manager . .47 About the System Settings . .49 Examples of Keyboard Layouts . 51 Changing SmartApplet Settings. 53 How to Change Settings for SmartApplets in AlphaSmart Manager . .53 Disabling SmartApplets in AlphaSmart Manager . .54 AlphaWord Plus Settings. .54 Spell Check Settings. .56 Beamer Settings . .56 KeyWords Settings. .57 Restoring Default Settings . 58 How to Restore the Default Settings (SmartApplets and System Settings). .58 Table of Default Settings . .59 AlphaSmart Manager vi User Manual C ONTENTS . Using Send Lists . 62 What’s a Send List? . 62 Saving Send Lists. 63 Opening a Saved Send List . 63 Closing a Saved Send List that Is Open. 64 Requiring a Password for Changes Sent to NEOs . 64 Clearing (Removing) a Send List Password . 65 Other AlphaSmart Manager Tasks . 66 Setting AlphaSmart Manager Preferences . 66 Resetting All Connected NEOs. 68 Updating Your NEO Operating System or SmartApplets Using AlphaSmart Manager . 68 How to Update NEOs without Preserving Work . .68 How to Update NEOs While Preserving AlphaWord Plus Files and KeyWords Data .69 Getting Information about Your NEO(s) . 70 Getting Information About Your AlphaHub. 70 Troubleshooting . 71 When I click the plus sign (or arrow) to check connections, AlphaSmart Manager doesn’t show that any AlphaSmart devices are currently connected. 71 I have a NEO connected to a port on the AlphaHub, but when I check the connections, the indicator is black instead of green. 71 I can’t remember the password that I set, and now I can’t use AlphaSmart Manager to configure my NEOs. .72 I have a SmartApplet installed on my computer, but I can’t install it on the NEOs. .72 I’m managing a group of NEOs in a SmartOption Mobile Lab with an AlphaHub, and I want to change a setting on one of the SmartApplets, but I don’t see the SmartApplet in the settings list in AlphaSmart Manager.. .72 When I try to drag and drop text from my Windows computer, AlphaSmart Manager doesn’t accept it.. ..
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