Aerodrome Manual
EGFE HAVERFORDWEST
Pembrokeshire County Council
V1.10 Effective Date 1st April 2020 Next Scheduled Review Date 31st March 2021 AERODROME MANUAL - EGFE
Amendments This Aerodrome Manual was published in March 2020 and will remain in force unless and until any amended version is published.
The Aerodrome Manual will be reviewed annually in March, and whenever amendments are considered necessary an updated version will be published to become effective on the following April 1st. It is distributed electronically to a list of recipients representing organisations involved with the operation of aircraft and supporting services.
The Aerodrome Manual is available on request from Pembrokeshire County Council (PCC) as an Adobe Acrobat (PDF) file.
Hard copies are not produced by PCC for distribution, but may be printed for internal office use. Any hard copies printed by recipients of the electronic distribution are not controlled. Care must be taken to ensure that paper copies are disposed of or fully amended at the expiry date.
In order to guard against ‘out of date’ information being in circulation, the current Aerodrome Manual will be available from PCC, and users are advised to check they have the current version before using the Aerodrome Manual.
Significant changes to text from the preceding edition are highlighted with a vertical line in the left hand margin.
The Aerodrome Manager, on behalf of the Licensee, shall be responsible for identifying and producing any amendments to this manual.
Amendments will be made when:
i. Named persons change their functions or responsibilities ii. Aerodrome Management consider an amendment to be necessary, or iii. The CAA considers an amendment is required.
Version History Issue Issue Date Version Issue Date V1.0 September 2009 V1.8a September 2018 V1.1 April 2011 V1.9 October 2019 V1.2 March 2012 V1.10 March 2020 V 1.3 March 2013 V 1.4 March 2014 V 1.5 March 2015 V 1.6 March 2016 V 1.7 March 2017 V 1.8 March 2018
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Distribution Copies of this Manual are distributed as set out below:
Recipient Location/Address Format
Aerodrome Manager Control Tower Electronic - Email Haverfordwest Aerodrome
Aerodrome Executive The Director of Community Services Electronic - Email Licensee Pembrokeshire County Council County Hall, Haverfordwest Pembrokeshire, SA61 1TP
Civil Aviation Authority SRG Aerodrome Standards Department Electronic - Email Aerodrome Standards Civil Aviation Authority, Aviation House Aerodrome Inspector (Ops) Gatwick Airport South, Gatwick West Sussex, RH6 0YR
Civil Aviation Authority [email protected] Electronic - Email Aerodrome Standards Dept
Fly Wales The Terminal Building Electronic - Email Haverfordwest Airport Fishguard Road, Haverfordwest Pembrokeshire Flying Club Electronic - Email Pembrokeshire, SA62 4BN
Jane Air Consultancy Electronic - Email
Pembrokeshire Agricultural The Show Office Electronic - Email Society Withybush Industrial Estate
Withybush Road, Haverfordwest Pembrokeshire, SA62 4BP
The SkyDive Centre The Medway Building, Haverfordwest Airport Electronic - Email (Air Adventure Wales) Fishguard Road, Haverfordwest, Pembrokeshire, SA62 4BN
Pembrokeshire County Published on website Council
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AERODROME MANUAL - EGFE
Contents
Amendments i Distribution ii Contents iii Glossary vii
1 INTRODUCTION 1-1 1.1 Purpose of the Aerodrome Manual 1-1 1.2 Aerodrome Licence 1-2 1.3 Preface 1-3 APPENDIX 1 – Aerodrome Licence 1-4
2 TECHNICAL ADMINISTRATION 2-1 2.1 Aerodrome Details 2-1 2.2 Licensee Details 2-1 2.3 Key Personnel 2-1 2.4 Key Personnel Responsibilities 2-2 2.5 Aerodrome Safety Management System 2-6 2.6 Safety Management and Organisational Structure 2-7 2.7 Safety Planning, Management, Performance and Audit 2-9 2.8 Safety Related Committees 2-10
3 AERODROME CHARACTERISTICS 3-1 3.1 Aerodrome Reference Point 3-1 3.2 Aerodrome Elevation 3-1 3.3 Aerodrome Plans 3-1 3.4 Obstacles and Hazards 3-2 3.5 Aerodrome Survey 3-7 3.6 Runways - Declared Distances 3-7 3.7 Taxiways 3-8
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3.7 Runway Dimensions 3-9 3.8 Runway Pavement Classification 3-9 3.9 Protected Area and Slopes 3-11 APPENDIX 3A - Aerodrome Layout Plan 3-12 APPENDIX 3B - Aerodrome Lighting Plan 3-13 APPENDIX 3C - Aerodrome Survey Plan 3-14 APPENDIX 3D – Reduction of Declared Distances (Temporary Obstructions) 3-15
4 OPERATIONAL PROCEDURES 4-1 4.1 Aeronautical Information Service 4-1 4.2 Aerodrome Inspections 4-1 4.3 Sweeping of Runways, Taxiways and Aprons 4-1 4.4 Meteorological Information 4-1 4.5 Runway Conditions 4-2 4.6 Aerodrome Operational Status 4-2 4.7 Integration with Other Aviation Activities 4-2 4.8 Recording of Aircraft Movements 4-3 4.9 Procedures for Aerodrome Works 4-3 4.10 Agricultural Activity 4-4 4.11 Control of Access 4-4 4.12 Control of Ground Movements 4-5 4.13 Aviation Fuel 4-5 4.14 Mandatory Occurrence Reporting 4-5 4.15 Removal of Disabled Aircraft 4-7 4.16 Aerodrome Snow Plan 4-7 4.17 Wildlife Control Management Plan 4-7 4.18 Aerodrome Safeguarding 4-8 4.19 Runway Incursions 4-9 4.20 Monitoring of Third Parties 4-10 4.21 Pembrokeshire Agricultural Society 4-10 4.22 Fly Wales 4-11 4.23 Air Ambulance Patient Transfer 4-12 Effective Date October 1st 2020
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APPENDIX 4A – Aerodrome Safeguarding Map 4-13 APPENDIX 4B – Aerodrome Bird Hazard Map 4-14 APPENDIX 4C – Grass Maintenance Plan 4-15
5 VISUAL AIDS 5-1 5.1 Signs, Markings and Ground Lighting 5-1 5.2 Aerodrome Ground Lighting 5-1 5.3 Aerodrome Signals and Markings 5-2 5.4 Obstacle Lighting 5-2
6 RESCUE AND FIRE FIGHTING SERVICES 6-1 6.1 RFFS Policy 6-1 6.2 Category 6-1 6.3 Designated Safety Accountabilities 6-1 6.4 Non Availability of RFFS 6-1 6.5 Higher Category by Arrangement 6-2 6.6 RFFS Manning 6-2 6.7 RFFS Resources 6-3 6.8 Monitoring of Aircraft Movements 6-3 6.9 RFFS Response 6-3 6.10 Extraneous Duties 6-4 6.11 Specialist Equipment 6-4 6.12 Training, Maintenance of Competency 6-4 6.13 RFFS Landside Response 6-4 6.14 Low Visibility Procedure 6-5 6.15 Medical Services (RFFS Personnel) 6-5 APPENDIX 6A - Aerodrome Crash Map 6-6 APPENDIX 6B - Aerodrome RFFS Response Area 6-7 APPENDIX 6C – RFFS Appliance Media and Discharge Rates 6-8
7 INTEGRATED EMERGENCY PLANNING 7-1 7.1 Emergency Planning Policy 7-1
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7.2 Emergency Planning Objectives 7-1 7.3 Strategy and Organisation 7-1 7.4 Emergency Planning Review 7-1 APPENDIX 7A – Emergency Orders 7-2
8 AIR TRAFFIC SERVICES 8-1 8.1 Air Traffic Management 8-1 8.2 Runway Selection 8-1 8.3 Noise Abatement Procedures 8-1
9 COMMUNICATIONS AND NAVAIDS 9-1 9.1 Radio Communications 9-1 9.2 Navigational Aids 9-1
10 BIBLIOGRAPHY 10-1 10.1 Introduction 10-1 10.2 Publications 10-1
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Glossary GLOSSARY OF TERMS AND ABBREVIATIONS
Airside The movement areas of the aerodrome. Specifically, the runways, taxiways and apron.
AFS Aerodrome Fire Service
AGCS Air Ground Communication Service
AGL Aerodrome Ground Lighting
AIP Aeronautical Information Publication
AMSL Above Mean Sea Level
ANO Air Navigation Order
AOD Above Ordnance Datum
Apron A defined area on a land aerodrome provided for the stationing of aircraft for the embarkation and disembarkation of passengers, the loading and unloading of cargo, and for parking.
ASD Aerodrome Standards Department
ASDA Accelerate Stop Distance Available
ATC Air Traffic Control
ATCO Air Traffic Control Officer
CAA Civil Aviation Authority
CAP Civil Aviation Publication
CCTV Closed Circuit Television
DME Distance Measuring Equipment
FOD Foreign Object Debris
ft Feet (height measurement)
HFC Haverfordwest Flight Centre
HSE Health and Safety Executive
Jet A1 (JET A1) Aviation Gasoline
kg Kilogram(s) (weight measurement)
km Kilometre(s) (distance measurement)
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LDA Landing Distance Available
LVP Low Visibility Procedures
m Metre(s) (distance measurement)
METAR Meteorological actual report.
MOR Mandatory Occurrence Report
Manoeuvring That part of an aerodrome provided for the take-off and landing of Area aircraft and for the movement of aircraft on the surface, excluding the apron and any part of the aerodrome provided for the maintenance of aircraft.
NATS National Air Traffic Services
NOTAL Notices to Aerodrome Licence Holder
NOTAM Notice to Airmen
NDB Non-directional Beacon
PCC Pembrokeshire County Council
PCN Pavement Classification Number
PPR Prior Permission Required
RFFS Rescue and Fire Fighting Service
RTF Radio Telephone
Runway The portion of the aerodrome set aside for the landing and take-off of aircraft.
RVR Runway Visual Range
RVP Rendezvous Point
SMS Safety Management System
SRG Safety Regulation Group
TAF Terminal Aerodrome Forecast
TODA Take Off Distance Available
TORA Take Off Run Available
TWY Taxiway
VOR VHF Omni-directional Range
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AERODROME MANUAL - EGFE SECTION 1 - INTRODUCTION
1 INTRODUCTION
1.1 Purpose of the Aerodrome Manual This manual is produced in accordance with the relevant requirements of the current Air Navigation Order (ANO), and as such forms part of the licensing process. The principal objective of this manual is to show how management will discharge its safety responsibilities. The manual will set out the policy and expected standards of performance and the procedures by which they will be achieved.
The purpose of this Aerodrome Manual is to describe the physical characteristics and the procedures that have been devised to safely and effectively operate the Haverfordwest Aerodrome. In addition the Aerodrome Manual identifies key persons of the aerodrome staff stating their positions, duties and responsibilities and to whom they are accountable.
The manual describes:
i) The physical characteristics of the aerodrome and its facilities that are essential for the safe operation of aircraft at the aerodrome. Particular attention is paid to the calculated declared distances and of the standard protection surfaces associated with the runways. ii) The technical procedures for routinely dealing with aircraft, including air traffic services, aircraft fuelling, meteorological services and operational management of the aerodrome. iii) The procedures for dealing with aircraft accidents on and off the aerodrome. In particular, procedures agreed with the local authority emergency services are included. iv) The policies and expected standards of performance within which the aerodrome must operate. These policies will be imposed in the main by the aerodrome licensee and regulated by the Civil Aviation Authority (CAA).
The manual is a ‘living document’ and as such will be subject to periodic amendments as may be required to reflect changes in the operation, facilities or physical characteristics of the aerodrome or changes to regulations which are applicable to the aerodrome.
This manual shall become effective on the date as shown on the cover page. All previous issues of the Haverfordwest Aerodrome Manual shall thence be revoked.
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1.2 Aerodrome Licence Haverfordwest Aerodrome is operated under a CAA Ordinary Licence (CAA Licence Number P595). Conditions therein will be met during published opening hours and at other times by arrangement when public transport flights take place.
Published licensed operating hours are:
Monday to Friday 0915 to 1630 (local) not including Public and Bank Holidays.
Outside the published licensing times, Haverfordwest Flight Centre is available (whilst they are operating) for general information and fuel sales (see Section 4.22).
The appropriate Articles of the ANO dictate that flights required to use a licensed aerodrome are those by:
Aircraft of which the maximum total authorised weight exceeds 5700 kg and which are flying for the purpose of either:
a) commercial air transport or the public transport of passengers; or b) instruction in flying; or c) flying examinations in respect of the grant of a pilot's licence or the inclusion of an aircraft rating or a night rating in a licence.
Aircraft of which the maximum total authorised weight does not exceed 5700 kg engaged on either:
a) scheduled journeys for the purpose of commercial air transport or the public transport of passengers; or b) flights for the purpose of commercial air transport or the public transport of passengers beginning and ending at the same aerodrome; or c) flights for the purpose of commercial air transport or the public transport of passengers and which is at night.
Any helicopter or gyroplane flying on a flight which is a scheduled journey for the purpose of the public transport of passengers.
Any helicopter or gyroplane of which the maximum take-off mass is more than 3,175kg flying on a flight for the purpose of:
a) instruction in flying; or b) for the purpose of a flying test for the grant of a pilot’s licence or the inclusion of an aircraft rating, a night rating or a night qualification in a licence.
Copies of the License (Appendix 1) are held on file by the Executive Licensee in the PCC Community Services Directorate offices and in the Control Room.
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1.3 Preface Pembrokeshire County Council (PCC) accepts its responsibilities as the licensee of a licensed aerodrome, to ensure that the requirements of the aerodrome license are complied with.
PCC will achieve this by employing appropriately qualified and responsible staff that will operate the aerodrome in accordance with procedures laid down in this manual.
PCC will provide additional training to staff as may be required to ensure the above.
PCC accepts that it retains overall responsibility for the safe and legal operation of the aerodrome. This embraces the requirements of the CAA, HSE and the local planning authority.
PCC has made a commitment to the health and safety of all aerodrome users and to this end will adopt, wherever reasonably possible, industry good practice as detailed in CAP 642 ‘Airside Safety Management’. PCC will further encourage aerodrome staff to liaise closely with the CAA to identify means by which procedures and facilities may be reasonably improved.
PCC expects all companies and users to comply with Haverfordwest Airport Terms and Conditions, copies of which are available from the Control Tower.
The contents of this manual are aimed at providing a safe environment for persons, both in the air and on the ground. The requirements of this manual apply to all persons using Haverfordwest Aerodrome. This includes employees of PCC, all contractors, sub-contractors, visitors etc. Any part of the requirements of this manual which may be relevant to any person who is not a listed holder of this manual, shall be made known to such a person as an Aerodrome Notice/Instruction, or by appropriate signage.
PCC will ensure that all Aerodrome Staff are advised of their designated responsibilities in respect of the safety of aerodrome users and licensing regulations.
The Aerodrome Manager shall be responsible for routine reviews and production of amendments to this manual.
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APPENDIX 1 – Aerodrome Licence
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AERODROME MANUAL - EGFE SECTION 2 TECHNICAL ADMINISTRATION
2 TECHNICAL ADMINISTRATION
2.1 Aerodrome Details Aerodrome Name: Haverfordwest Aerodrome
Address: Haverfordwest Airport Fishguard Road, Haverfordwest Pembrokeshire, SA62 4BN
Telephone: 01437 765283 Fax: 01437 769246 Email: [email protected]
2.2 Licensee Details Aerodrome Licensee: Pembrokeshire County Council
Address: Director of Community Services County Hall, Haverfordwest Pembrokeshire, SA61 1TP
Telephone: 01437 764551 (Switchboard) Fax: 01437 775394
2.3 Key Personnel Position Current Post Holder Accountable Manager, Executive Licensee & Dr. Steven Jones Director of Community Services Property Services Manager Mrs Helen McLeod-Baikie Aerodrome Manager Mrs Tara Wroblewska Aerodrome Assistant Mr Dan Harris Aerodrome Assistant Mr Bryn Etchells Aerodrome Assistant Mr Terry Treiber-Johnson
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2.4 Key Personnel Responsibilities Pembrokeshire Country Council has the corporate responsibility for safety of employees and visitors and the safe operation of the Aerodrome.
Control over safety is exercised from the Chief Executive, PCC through the Corporate Management Team to the team managing the operation of the Aerodrome. The chain of command is embodied by a safety management structure at all levels within the organisation.
The Director of Community Services has delegated responsibility for the management and operation of the aerodrome and is required to ensure that safety risks are being adequately controlled, and that safety information and key performance safety indicators are reviewed by the Safety Management Group as part of this process.
The Aerodrome Manager is responsible for the overall operation of the Aerodrome on a daily basis. The Aerodrome Assistants on duty will in their absence assume their duties and responsibilities.
Pembrokeshire County Council encourages effective upward and downward communication of safety information and values the views and involvement of employees and users. Any issues and concerns should be reported as soon as practical to the Aerodrome Manager or as appropriate through the chain of command.
The specific responsibilities that are delegated to key personnel are set out below.
Executive Licensee – Director of Community Services Safety Accountabilities
The Director of Community Services, PCC is ultimately accountable for safety and security on the airfield and is responsible to the Chief Executive for the safe management of the operational services and systems planned, provided and operated by Haverfordwest Aerodrome, its staff and operators.
General Responsibility for Safety
To ensure the aerodrome’s operation is sufficiently resourced to enable the success of the Safety Policy and Safety Management System. To take a leadership role in the aerodrome’s Safety Management System and to ensure that safety does not become subordinate to financial matters. To appoint competent and ‘safety conscious’ managers and monitor their performance to ensure that safety is given a high priority within training and development plans. To set high level safety targets and objectives and monitor achievements.
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To ensure effective consultation and engagement with the aerodrome operators, tenants and local businesses and communities through the Aerodrome Stakeholders Meeting.
Property Services Manager Safety Accountabilities
The Property Services Manager is accountable for business and resource planning, formulation of future strategy, compiling and maintaining the divisions risk register and has overall responsibility for the financial control of the aerodrome budgets, and for ensuring the policies and procedures of the authority are implemented through the effective management of the aerodrome operations team.
Is responsible to the Executive Licensee
To develop the Aerodrome operational management in such a way that it adequately covers and reflects the authority’s safety management responsibilities in relation to the operation of the aerodrome. Deputises for and reports to the Director of Community Services and formulates and co-ordinates the submission of funding bids to the authority’s capital programme. Ensuring effective consultation and engagement with the aerodrome operators, tenants and users through the Aerodrome User Group and Stakeholders meetings. To manage staff and resources in compliance with civil aviation legislation, general procedures and the authority’s policies and procedures where applicable to Haverfordwest Aerodrome. Liasing with the CAA over any regulatory issues that may impact upon the operation of the Aerodrome. Ensuring that all Aerodrome Staff are appropriately trained and provided with suitable facilities and equipment to operate the Aerodrome, so far as is practicable, in compliance with the Aerodrome Licence and the Safety Management Policy. Ensuring that the Aerodrome meets the needs of all visitors, base operators and tenants in a safe manner through management of the Safety Management Group and continuing contact and dialogue with individuals, companies, organisations and safety related committees.
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Aerodrome Manager Safety Accountabilities
The Aerodrome Manager is accountable for maintaining a safe, secure and efficient operating environment on the aerodrome.
Is responsible to the Property Services Manager
To undertake and direct the day to day site management and operation of the aerodrome and related activities, ensuring compliance with all CAA operational and safety requirements. To prepare, monitor and update the aerodrome Safety Management System, Risk Assessments, ANSP Certification and Aerodrome Manual in accordance with the requirements of the CAA. To ensure that resident commercial operators provide a safe operating environment when using the aerodrome facilities at all times. To ensure that all Aerodrome Staff and other users of the Aerodrome are aware of their safety responsibilities. To co-ordinate and supervise the AFS crews during emergencies and incidents To ensure that there are sufficient supplies and serviceable equipment available to provide an RFFS to the appropriate category. To manage the aerodrome infrastructure and ensure all facilities are maintained to an appropriate standard to ensure a safe and efficient operating environment at all times. Provide an Air Traffic Service consummate with the level of aerodrome status.
Aerodrome Assistants Safety Accountabilities
Rescue and Fire Fighting Services (RFFS) will be provided by the Aerodrome Assistants in accordance with CAP 168 during the normal published opening hours and by specific arrangements with the Licensee’s staff at other times.
First Aid training will be a requirement of personnel called upon to provide RFFS cover.
Aerodrome Assistants will carry out refuelling tasks and normal operational tasks that may be delegated by line managers from time to time.
They are responsible to the Airport Manager
To provide the RFFS at Haverfordwest Aerodrome, including checking and maintaining RFFS equipment to CAA requirements. Reporting to the Aerodrome Manager any deficiencies in the AFS.
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To undertake instruction of aerodrome and base operator staff as required in Fire Fighting and Crash Rescue to Basic Fire Fighters Certificate level. Conducting routine and periodic inspections of the fire-fighting equipment and refuelling equipment used by tenants undertaking aviation fuelling activities and ensuring compliance with CAA requirements. The routine inspection of fuel stocks and fuelling equipment in compliance with CAA requirements. Reporting to the Aerodrome Manager any defects found during fuel sampling. Undertake the supplying of aviation fuel to aircraft in accordance with the requirements of the ANO, the Aerodrome Manual and any other relevant legislation. Provide an Air Ground Service
Power to Prevent Aircraft Flying There is no person based at the Aerodrome who is authorised by the CAA under Article 257 of the ANO to take action to prevent flying, and the Licensee does not propose that an application for authorisation under this article be made.
Staff Training Staff training and competency policy together with requirements for initial and recurrent training are retained in Staff Training Manual HA13. This is reviewed annually or when new training requirements are highlighted. This can be through the SMS or by staff identifying training issues.
Medical Policy All Personnel will need to be capable of carrying out their duties with a satisfactory level of fitness and competency, and comply with all corporate occupational health policies.
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2.5 Aerodrome Safety Management System PCC as Landlord and Licensee of Haverfordwest Aerodrome recognises and accepts its responsibility to ensure, as far as is reasonably practicable, that the aerodrome and its air traffic zone are safe for use by aircraft. The stated policies and Safety Management System (SMS)(HA-23) provide for a safe environment within which all staff and others airside can operate.
General Statement of Policy Concerning Aircraft Operations Whilst all operators and managers of companies that are engaged in aircraft operations have specific responsibilities for safety, PCC as licensee and landlord has responsibility to ensure safety (in the widest sense) on its premises.
Whilst not detracting from or diminishing the responsibility of others, PCC will require all its service partners, contractors and tenants to have written safe working and operating practices and will encourage the adoption where applicable of industry best practice as detailed in CAP 642.
General Statement of Safety Policy to Operating Personnel PCC recognises and accepts its responsibility to provide, as far as is reasonably practicable, a safe working environment for all staff working on the aerodrome premises.
The Licensee shall meet these responsibilities by the provision of the following:
a) Safe plant, equipment and systems of work. b) Safe arrangements for the use, handling, storage and transportation of articles and substances. c) Sufficient information, instruction, training and supervision to enable staff to contribute positively to health and safety in the work place. d) A safe environment in which to work with safe access to and from it. e) Effective arrangements for joint consultations on safety matters.
Staff will be encouraged to appraise management immediately if they perceive a dangerous situation arising or already present.
General Statement of Safety Policy (General Public) PCC management and staff must at all times be aware of the public access airside via the permit controlled main gate.
As far as possible members of the public should not be exposed to unsafe areas or subject to unsafe actions while airside. All reasonable precautions must be taken to ensure that if persons who are unfamiliar with the site go airside that suitable actions are taken to protect them from potential dangers.
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2.6 Safety Management and Organisational Structure The diagram shown below illustrates the safety management hierarchy at Haverfordwest Aerodrome.
Corporate Pembrokeshire County Responsibility Council / Chief Executive
Director of Community Services
Strategic Property Services Manager Responsibility
Aerodrome Manager
Aerodrome Aerodrome Aerodrome Operational Assistant Assistant Assistant Responsibility
Figure 1 - Safety Management Hierarchy
In the event of there being a break in the Chain of Command due to unavoidable circumstances, then the next person in line will assume that role to the best of their ability working closely with the other members in the chain to maintain the safe operation of the aerodrome during periods of operation.
The technical and operational procedures defined in this Manual are carried out by personnel as indicated in 2.3 above.
The Aerodrome Manager - or one of the Aerodrome Assistants in their absence - shall be the Senior Person on Duty during published opening hours or when there is a specific requirement for the aerodrome to be operational at other times.
In the event of an emergency, back-up will be called from the Mid and West Wales Fire and Rescue Service in accordance with the emergency plans at Chapter 7. Effective Date October 1st 2020 Next Review Date 31/03/2021 – Uncontrolled when printed 2-7
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Organisational Chart The chart below illustrates the interfaces with other Directorates / Divisions that provide specialist support and advice.
CHIEF EXECUTIVE
Legal & Committe Services
Human Resources
COMMUNITY SERVICES Regeneration Capital Works Aerdrome Safeguarding Planning Development Plan COMMUNITY Development Management SERVICES RESOURCES Property Financila Services Property Management Aerodrome Core Managment Budgetart Control Infrastructure Operational Risk Health & Safety IT Services Vehicle maintenance Building Maintenenace
Figure 2 - Organisational Structure
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2.7 Safety Planning, Management, Performance and Audit
Planning The organisation’s safety management strategy is defined in the PCC Health, Safety and Wellbeing Policy (September 2018)(HA-14) and associated procedures based on the HSE Health and Safety Guidance HSG 65 (How this strategy is applied at Haverfordwest Aerodrome is detailed in the SMS).
Safety Risk Assessment The SMS details how hazards are identified and how the related risks are managed using the corporate and CAA risk assessment methodology. Risk assessments are reviewed annually and in response to any significant change or incident. Risk assessments are collated in the Risk Register (HA-21).
Measuring Performance A variety of self monitoring activities are detailed in the SMS which monitor safety performance. Accident and incident reports are monitored both locally and corporately in order to identify areas where improvements can be made. The Safety Management Group will oversee these monitoring activities and set specific safety objectives where necessary. Progress on these safety objectives will be reported and assessed at each Safety Management Group meeting.
Auditing and reviewing Performance Notwithstanding the CAA audit in accordance with their regulatory duties, the SMS as a whole will be audited by the Safety Unit from PCC’s Risk Management Service as part of their corporate Safety Assurance Programme. Areas identified as requiring improvement will be reported to the Safety Management Group and, where necessary, become safety objectives and therefore contributing to continuous improvement.
Management of Change Changes in operations, systems, procedures, premises and staff may have a significant effect on the management of safety. The Aerodrome Manager should be informed of any significant changes as early as possible to allow them to carry out a risk assessment through the SMS System (HA-23) on any new hazards or review existing assessments (HA-27 Change Management Procedures). Where necessary the Aerodrome Manager will discuss these issues with other members of the Safety Management Group. Significant findings will be passed to the Executive Licensee.
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2.8 Safety Related Committees There are two committees at the Aerodrome that have safety related functions:
i) Haverfordwest Aerodrome Safety Management Group ii) Haverfordwest Aerodrome User Group and Stakeholders Meeting
Aerodrome Stakeholders
Aerodrome User Group
Safety Aerodrome Management Operations Group
Aerodrome Manual Safety Managment System Policies and Procedures
Figure 3 - Safety Related Committees
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Haverfordwest Aerodrome Safety Management Group The Aerodrome Safety Management Group is comprised of the Property Services Manager, PCC’s Corporate Safety Manager, a member from PCC’s Community Services Directorate responsible for the Technical Safeguarding of the Aerodrome and the Aerodrome Manager.
The purpose of the group is to review and, if required, amend operational procedures to ensure the safe conduct of flight at Haverfordwest Aerodrome. Meetings are held once per annum and also on an as necessary basis if operational circumstances dictate are chaired by the Property Services Manager and minutes are recorded.
Haverfordwest Aerodrome Users Group and Stakeholders The Aerodrome Users Group and Stakeholders provides for a two-way exchange between the aerodrome management and its customers.
The primary function of this group is to ensure the safe use of the aerodrome, and for the purpose of enabling the aerodrome operators, communities in the vicinity of the aerodrome, local business representatives, aerodrome users and other interested parties to exchange information with the management of Haverfordwest Aerodrome.
Annual meetings are chaired by the Director of Community Services, and any matters of a safety or operational matter raised at the meeting are taken forward to the next Aerodrome Safety Management Group meeting.
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3 AERODROME CHARACTERISTICS
3.1 Aerodrome Reference Point The ARP location has been defined as the mid point of runway 03/21, on the runway centreline.
ARP Co-ordinates: (WGS84) 514959.92N 0045739.05W
(OSGB36) 196096.418 E 219111.397 N
National Grid Sheet Ref: (OSGB36) SM 96096 219111
3.2 Aerodrome Elevation The Aerodrome Elevation has been defined as the highest runway point at Start of Runway 09.
Aerodrome Elevation: (AOD): 48.00m (157.48ft)
3.3 Aerodrome Plans The following reference plans are attached at Chapter 3 Appendix:
Table 3-1 - Drawing Schedule
Reference Title Detail
3A Aerodrome Layout Plan plan showing: aerodrome runways, thresholds, taxiways and taxiway signs, aprons, fire ground.
3B Aerodrome Lighting plan showing: Plan aerodrome ground lighting, APAPI’s, windsock, navigational beacons.
3C Aerodrome Survey Plan extract from Aerodrome Survey showing position and elevation of: aerodrome reference point, runway thresholds, navigational aids other key points.
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3.4 Obstacles and Hazards
Figure 4 - Lit Obstacles Circling Areas and Aerodrome
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Figure 5 - Significant Obstacles Runway Strip
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Figure 6 - Significant Obstacles Approach
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Figure 7 - Significant Obstacles Take Off Climb
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Figure 8 - Significant Obstacles Transitional Surfaces
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3.5 Aerodrome Survey The Aerodrome Survey has been undertaken by SLC Associates who have certified that all the data contained within conforms to the specifications contained in Eurocontrol Standard Document 007-97 “Surveying of Navigation Facilities” and CAP232 “Aerodrome Survey Requirements”
The latest version was undertaken in May 2019 and a copy of the full Aerodrome Surveys Report, Haverfordwest Airport, EGFE-211-19-01A (May 2019) has been lodged with CAA ASD.
A hard copy is available for inspection in the Control Tower.
3.6 Runways - Declared Distances Data giving elevations at the beginning and end of each Declared Distance is held within the aerodrome survey.
There are two licensed runways marked on the Aerodrome.
Table 3-2 - Declared Distances (See Figures 3.1 and 3.2 for graphical representation)
Runway Dimensions Displaced TORA TODA LDA ASDA Designation Threshold
(from start of pavement)
(m) (m) (m) (m) (m) (m)
03 1524 x 45 227 1199 1199 1202 1199
21 1524 x 45 255 1199 1199 1269 1199
09 1095 x 45 235 830 830 800 1035
27 1095 x 45 265 800 800 800 1005
Operating with reduced runway distances can affect operational safety margins. Having the benefit of two runways, Haverfordwest Aerodrome is better equipped to maintain a degree of business continuity in the event of a runway blockage than is a single runway airport.
For this reason, and the above consideration, re-declaration and continued use of a blocked runway will not normally be considered. Where under exceptional
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Under no circumstances will flight operations be permitted to continue in a manner requiring aircraft landing and taking off to overfly active works on a closed section of runway.
3.7 Taxiways
Taxiway Reference Code Taxiway Width Strip Designation Width
(m) (m)
A - Alpha B 15 33
B - Bravo C 10.5* 52
C - Charlie C 15 52
*Taxiway Bravo marked width shown only, with full 45m width available for Category C aircraft.
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3.7 Runway Dimensions
Figure 9 - Declared Distances Runway 03-21
Figure 10 - Declared Distances Runway 09-27
3.8 Runway Pavement Classification
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The runway pavements have been evaluated following the Guide to Airfield Pavement Design and Evaluation (PSA 1989) methodology.
RUNWAY 03/21
PCN 41
Pavement Type FLEXIBLE (F)
Subgrade Category LOW (C)
Tyre Pressure Limitations None (W)
Evaluation Technical (T)
Runway 03/21 Classification PCN 41 / F / C / W / T
RUNWAY 09/27
PCN 7.5
Pavement Type FLEXIBLE (F)
Subgrade Category LOW (C)
Tyre Pressure Limitations None (W)
Evaluation Technical (T)
Runway 09/27 Classification PCN 7.5 / F / C / W / T
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3.9 Protected Area and Slopes The area around the runways have protected surfaces within which no obstacles are permitted. These areas are referred to as protected areas and protected slopes.
Runway Strip The runway strip is the area enclosing the runway the purpose of which is to provide a graded area clear of all obstacles except permitted aids to navigation to protect aircraft inadvertently running off the runway, or flying over during landing or take off.
The runway strip for a Code 2 runway extends 60m beyond each end of the runway and 28m from each runway edge.
Take-off and climb / approach surfaces These surfaces begin at the end of the runway strip and extend away along the centreline for a distance of 2,500m, diverging by 10% each side of the extended centreline. The gradient slope of the surfaces is 1:25. No obstacles are permitted to penetrate these surfaces.
Transitional Slope Surfaces These surfaces consist of a plane beginning at ground level along the edges of the runway strip and increasing in height with increasing distance away from the strip edge and at right angles to the runway centreline until it reaches a height of 45m. The gradient slope is 1:5 (20%). All buildings, structures and parked aircraft must remain below this gradient.
Figure 11 - Transitional Slope Clearance
EXAMPLE: An aircraft with a maximum height of 3m must be parked at least 43m [28 + (5 x 3)] from the runway edge.
Inner Horizontal Surface The inner horizontal surface is a horizontal plane located 45m above the lowest runway threshold elevation and extends (for Code 2 Visual runway) to 2,500m radius of the mid-point of the main runway.
It represents the level above which consideration needs to be given to the control of new obstacles and the removal or marking of existing obstacles and its purpose is to ensure safe visual manoeuvring of aeroplanes in the vicinity of the aerodrome.
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APPENDIX 3A - Aerodrome Layout Plan
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APPENDIX 3B - Aerodrome Lighting Plan
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APPENDIX 3C - Aerodrome Survey Plan
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APPENDIX 3D – Reduction of Declared Distances (Temporary Obstructions) It is the responsibility of the Senior Person On Duty to ensure that pilots are notified of the existence of all temporary obstacles within a runway strip or RESA which may project above the approach or take-off slopes.
Such obstacles may well affect the published Declared Distances and in this event it is the responsibility of the Senior Person On Duty to calculate the revised Declared Distances which will then be passed on to pilots by R/T and notified by NOTAM. CAA Directorate of Aerodrome Standards is to be notified as soon as possible.
Normally the intention to erect such an obstacle will be pre-planned and CAA DAS will be consulted before work commences.
Temporary obstacles caused by disabled aircraft or vehicles which cannot be removed immediately will necessitate quick action if incoming aircraft are not to be held or diverted or outgoing aircraft held on the ground. The following procedure is to be carried out:
Plot the position of the obstacle on the Aerodrome Plan.
An obstacle outside the Runway Strip will not require revision of the Declared Distances.
An obstacle within the Runway Strip will require a revision of the Declared Distances.
Calculate the position of the Revised Runway Threshold for the Threshold nearest to the obstacle.
Calculate the Revised Declared Distances in relation to the Revised Runway Threshold.
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Revised Runway Threshold
To obtain the position of the Revised Threshold, multiply the height of the obstacle by 25 and add 60m. The net displacement will be this calculated distance (“x”) added to the measured distance (“y”) from the existing threshold position to the obstacles highest point (see Figure 3-4 below).
END TORA/TODA RUNWAY B START TORA/TODA RUNWAY A START LDA RUNWAY A END LDA RUNWAY B
REVISED APPROACH SLOPE B A
APPROACH SLOPE
Figure 12 - Revised Runway Threshold
Landing Distance Available
Revised LDA – Approach Direction “A” = Distance from Revised Threshold to end existing Declared LDA.
Revised LDA – Approach Direction “B” = Distance from start of existing Declared LDA to Revised Threshold.
Take Off Run Available / Take Off Distance Available
Revised TORA / TODA – Take Off Direction “A” = Distance from start existing Declared TORA to Revised Threshold.
Revised TORA / TODA – Take Off Direction “B” = Distance from Obstacle to end existing Declared TORA less 10m.
Temporary displaced thresholds are to be marked with wing bars using standard bad ground markers.
The Revised Declared LDA when landing over an obstacle will only be valid when the final approach can be visual. APAPIS will be switched off when a displaced threshold is in use.
At night landings over the obstacle will not be permitted until CAA DAS has been consulted. Except in an emergency, temporary APAPIS positioned for use at the displaced threshold and illuminated wing bars will be a minimum requirement.
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4 OPERATIONAL PROCEDURES
The Aerodrome Manager or their Assistants will ensure that the required procedures for the safe operation of the aerodrome are carried out each day they are on duty and at any other time as required, and ensure that all aerodrome users comply at all times with relevant Operational Procedures to be published and promulgated as appropriate (HA – 25 Haverfordwest Aerodrome Miscellaneous Operational Procedures).
4.1 Aeronautical Information Service The Licensee shall ensure that any updates are submitted via the UK AIP Change Request Portal as and when changes are required to the aerodrome data published in the UK AIP.
Basic Aeronautical Information can be obtained from the Control Tower during normal manning hours.
The Aerodrome Manager will promulgate by NOTAM any information pertinent to the continued safe operation of the aerodrome.
4.2 Aerodrome Inspections The Aerodrome Staff will undertake twice daily routine aerodrome inspections of taxiways, runways, manoeuvring areas, NDB and DME equipment and AGL each day prior commencing operations, midday and during at other times as required.
Immediately following any incident on or in the vicinity of the manoeuvring areas a full runway inspection will be undertaken to remove any debris (FOD) and assess any surface damage.
The results of all inspections and description of any debris (FOD) found or faults discovered are recorded in the Control Tower daily ‘Actuals’ log book. Action will then be taken or reported to rectify any situations compromising safety.
Aerodrome vehicles should be in two way communications with either the Control Room, or other aerodrome staff, before entering the manoeuvring area.
4.3 Sweeping of Runways, Taxiways and Aprons PCC has a ‘Fod Boss’ runway sweeper to maintain the surface of the manoeuvring area. Runways, taxiways and aprons are swept as necessary following inspection and recorded in the aerodrome log. Sweeping activity is subject to aeronautical activity, weather and there being a full complement of staff on duty.
4.4 Meteorological Information There is no official meteorological facility provision at the aerodrome, however unofficial weather is recorded and barometer comparison checks are also logged.
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Haverfordwest does not have the facility for obtaining of Instrumented Runway Visual Range (RVR) information.
Low Visibility Procedures (LVP’s) are not permitted at Haverfordwest Aerodrome.
4.5 Runway Conditions There is no current procedure for the measurement of water and slush depths on taxiways and runways.
A Runway Friction Classification Survey was undertaken following resurfacing of Runway 03/21 in July 2002. The Classified Friction Level was assessed at 0.74. There are no procedures for measurement, assessment and promulgation of current friction conditions.
4.6 Aerodrome Operational Status The Aerodrome Manager or Senior Person on Duty shall assess the aerodrome operational status and any changes in operational state, temporary withdrawal of facilities or runway closures that affect the licensed status shall be promulgated by NOTAM.
Runway Closure The Licensee’s staff or Senior Person on Duty will close a runway and promulgate by NOTAM if:
a) The surface becomes such that it is considered unfit to use. b) An obstruction infringing the side slopes cannot be removed. c) When an accumulation of snow will retard take-off or obscure the runway markings. d) When work is in progress on the runway – including surface sweeping. e) In the event of flooding. f) When an aircraft blocking the runway cannot be moved. g) For inspection after an incident which could have damaged the surface. h) If for any other reason the runway is considered as unfit or unsafe for use. i) Following notice of the annual County Show 2 week closure (see 4.21)
4.7 Integration with Other Aviation Activities
Aircraft Parking The aerodrome staff will ensure that parked aircraft are positioned as far as possible from the active runway. Tie-down points are located on the east side of Hangar 1.
The condition of the grass will determine areas suitable for aircraft parking.
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Parking on the hard standing will be either on the hangar complex ramp or on the concrete ramp (marked as Stands 1 & 2) to the west of taxiway “Bravo” between 09 and 03 thresholds.
Landing helicopters will initially use the duty runway and then air-taxi from the threshold to the landing/parking area as per conditions advised by air/ground.
Aircraft Taxiing Taxiway signage, markings, hold signs and stop bars are provided. Pilots are required to taxi on the runway/taxiway centre-lines to the appropriate holding points for runways 21/03 and 09/27.
Flexwing Microlight Aircraft Owners/pilots will consult with the Control Tower staff before assembling/rigging their aircraft.
Flying will only take place with the express permission of the Control Tower personnel.
Left hand circuits shall be flown in accordance with the procedures published in the UK AIP unless otherwise advised by the Control Tower personnel.
Gliding and Banner Towing There are no gliding or banner towing activities currently permitted at the aerodrome.
Unmanned Aircraft and Drones Operation of Drones, UAVs and SUA’s within the Haverfordwest Flight Restriction Zone (see https://dronesafe.uk/restrictions/ for further information) will not be permitted unless prior permission has been obtained from the Control Tower.
4.8 Recording of Aircraft Movements All observed or advised aircraft movements are recorded in the daily log book for this purpose which is maintained in the Control Tower.
4.9 Procedures for Aerodrome Works Works in Progress Procedures will ensure that operations are not affected by Aerodrome works and that the safety of such works is not affected by operational activities.
In accordance with CAP 791 “Procedures for Changes to Aerodrome Infrastructure”, the CAA will be notified of any on Aerodrome developments or other changes to the physical characteristics of the Aerodrome.
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Any maintenance works, including agricultural activities, carried out within the aerodrome boundary will only be undertaken with the prior permission of the Aerodrome Manager or Senior Person on Duty who will:
a) Ensure that aircraft are safely separated from the work being undertaken. b) Ensure the affected area is well marked. c) Record activity in the “Work – in – Progress” file. d) Inform pilots of such works that are taking place within the licensed area. e) Advise airside contractors of the danger from aircraft. f) Ensure any obstructions are clearly marked. g) Advise the CAA Safety Regulation Group (SRG) as appropriate. h) Issuing NOTAM if appropriate.
Any unmovable obstructions on runway surfaces resulting as a consequence of work in progress will render that runway closed.
4.10 Agricultural Activity Agricultural activity may take place within the boundaries of the Aerodrome throughout the year on areas as identified on the plan attached at Appendix 4C. At no time will crossing of the runways and taxiways be permitted other than at the agreed points marked on the plan.
Haverfordwest Aerodrome operates a Long-Grass Management policy involving Commercial Cropping (Silage). The license agreement allows for a target of four cuts per annum commencing in mid to late March and every 5 to 6 weeks thereafter. At no time will the grass height be allowed to exceed 250mm (10”), and the Licensee shall retain the right to instruct or arrange a Topping Cut should grass height be considered excessive.
The Aerodrome Manager is responsible for ensuring that the person in charge of this work complies with the agreed procedures contained in this manual.
4.11 Control of Access Access to the aerodrome is from the A40 Trunk Road two miles north of Haverfordwest town.
a) Entry to the licensed area is through a Permit only access gate monitored by the Control Tower staff thus ensuring no unauthorised entry by personnel or vehicles. b) Sufficient parking space is provided off the licensed area. No unauthorised vehicular access will be permitted airside. c) Non pass holding drivers of vehicles that have a legitimate need to come airside will report to the Control Tower and be briefed accordingly.
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During any airside maintenance operations, construction works or agricultural activity, access will be via the main gate, or alternatively via one of the crash gates at the discretion of the Aerodrome Manager.
Pilots will be informed of any such activity by the Control Tower staff during published opening hours.
4.12 Control of Ground Movements There are no facilities in place for apron marshalling.
4.13 Aviation Fuel Fuel for resale (Jet A1 and AVGAS) is stored on the aerodrome in a designated compound west of the main hangar ramp. Facilities are provided and managed in accordance with the ANO, CAP 748, The Dangerous Substances and Explosive Atmospheres Regulations 2002 and directives from the HSE. Jet A1 fuel is sold in accordance with HMRC VAT Notice 701/19.
During periods when the Licensee’s staff are not on duty Haverfordwest Flight Centre (HFC) have access to the testing equipment and will undertake all checks for “out of hours” sales to aerodrome users. Relevant regulatory and guidance documents are available in HFC office for use by personnel undertaking fuel management duties and competency checks are undertaken as per the Training Manual.
Procedures for fuel sales to Haverfordwest Air Charter Services are held in the Procedures and Airport Information Manual held in the Control Tower,
4.14 Mandatory Occurrence Reporting All Accidents, Serious Incidents and Incidents are recorded in the daily Actuals and Incident Log (HA-9), and are reported to the next Safety Management Group Meeting.
Accidents and Incidents that involve aircraft and are deemed Mandatory Occurrences shall be reported by the Senior Person on Duty as soon as possible and in no case later than 72 hours of the occurrence in accordance with the ANO, Regulation (EU) No 376/2014 and Implementing Regulation (EU) 2015/1018. A preliminary report should be made within 30 days with a final report no later than 3 months after being reported.
A 12 monthly Safety Performance Report of all recorded airside accidents and incidents will be produced by the Aerodrome Manager for discussion as an agenda item at the Airport Safety Management Group.
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Definition of Reportable Occurrence A reportable occurrence in relation to an aircraft, means any incident which endangers or which, if not corrected would endanger an aircraft, its occupants or any other person.
Aircraft Accident
An occurrence associated with the operation of an aircraft which might take place between the time any person boards the aircraft with the intention of flight and such time as all persons have disembarked, in which:
A person suffers a fatal or serious injury
The aircraft sustains damage or structural failure which adversely affects its strength, performance or flight characteristics requiring major repair or replacement
The aircraft is missing or is completely inaccessible
Serious Incident
An incident involving circumstances indicating that an accident nearly occurred. The incidents listed below, although not exhaustive, are examples of serious incidents:
A near collision An aborted take off on a closed or occupied runway A landing or an attempted landing on a closed or occupied runway Gross failure to achieve predicted performance during take off or initial climb All fires and smoke in the passenger compartment Any event necessitating the use of oxygen by the crew or passengers Any case of crew incapacitation in flight Take off or landing incidents, such as undershooting, overrunning or running off the sides of runways.
Incident
Means an occurrence, other than an accident, associated with the operation of an aircraft which affects, or would affect, the safety of operation. The incident and occurrence reporting procedure and log are in the Incident Log (document HA-9).
NOTE: Full guidance and information on MOR is contained within Regulation (EU) No 376/2014.
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4.15 Removal of Disabled Aircraft There are no facilities to assist in the removal of disabled aircraft and no recovery work shall take place of disabled aircraft that have been the subject of an accident or serious incident until permission has been obtained from the AAIB.
No person other than an authorised person (in accordance with the ANO) shall have access to an aircraft involved in an accident or serious incident and neither the aircraft nor its contents shall be removed or interfered with unless it is necessary for the purpose of:
i) extricating persons or animals; ii) removing any mail, valuables or dangerous goods carried by the aircraft; iii) preventing destruction by fire or other cause; iv) preventing any danger or obstruction to the public, air navigation or other transport; or for the removal of any other property from the aircraft under the supervision of an Inspector or with the agreement of an Inspector or of a constable.
4.16 Aerodrome Snow Plan There is no facility for the clearance of snow and ice from the aerodrome. Snow and ice are left to melt through normal meteorological action. NOTAM action is to be taken by the Aerodrome Manager if the prepared surfaces are unsuitable to be used by aircraft.
4.17 Wildlife Control Management Plan The wildlife hazard is assessed as slight.
Any assessed need for bird scaring will be carried out using visual/audio techniques.
CAP 772 will be the guidance reference used by personnel undertaking bird control during published opening hours. Any reported bird strikes will be recorded in the Incident Log (HA-9) and will be reported to the CAA through the web-based Birdstrike Occurrence Form.
Bird inspection runs will be done as a routine part of aerodrome inspections during the day and prior to landings/take-offs where there is an observable need.
During out of hours times bird hazard assessment runway inspections and any subsequent associated bird scaring may be done by personnel from the operators mentioned in 4.22 below.
Reporting any wildlife hazard where this is perceived as a safety requirement will be as in 8.9 below.
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4.18 Aerodrome Safeguarding
Safeguarding Policy Haverfordwest Aerodrome is not an officially safeguarded aerodrome as prescribed under the Town and Country Planning (Safeguarded Aerodromes, Technical Sites and Military Explosives Storage Areas) Direction 2001.
It is however the policy of Haverfordwest Airport to develop and maintain positive relationships with the local authoritys’ planning department, Defence establishments, government sponsored organisations and local businesses that could have an effect on the overall safety of the aerodrome and its local airspace.
Haverfordwest Airport has entered into an 'unofficial safeguarding' agreement with the Local Planning Authority to ensure, so far as reasonably practicable, that we are consulted on planning applications which may have an effect on aerodrome safety. The procedure for consultation with authorities, responsibilities and methods of processing, assessing and responding to applications is detailed below.
Safeguarding Process - Buildings, Structures, Erections and Works The safeguarding of the aerodrome will be carried out in accordance with CAP 738 “Safeguarding of Aerodromes” and CAP 168 Chapter 4 “The Assessment and Treatment of Obstacles”.
A site-specific Safeguarding Map has been developed (see Appendix 4A) indicating colour-coded areas covering extent of the safeguarded area. Their purpose is to indicate to the Local Planning Authority those types of development upon which consultation is required, where the height of any building, structure, erection or works could potentially, as a result of the development, exceed the level indicated on the map for the relevant colour-coded area.
Details of the safeguarding requirements have been lodged with Pembrokeshire County Council Community Services Directorate and The Pembrokeshire Coast National Park who regulate building developments within the safeguarding area for the aerodrome.
The Local Planning Authorities are required to consult with the Technical Safeguarding Officer in cases where the local planning authority are considering an application for full or outline planning permission, an application for the amendment of an outline planning permission, an application for the renewal of a planning permission or an application for the removal or modification of conditions imposed on a previous planning permission, as deemed appropriate by the Planning Case Officer, taking account of the Safeguarding Map colour coding for the site and height and nature of individual application.
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Applications submitted for consultation are checked for infringements utilising the Aerodrome Safeguarding Tool (AST) software provided and maintained by SLC Associates.
Safeguarding – Wildlife Hazard A 13 kilometre radius Bird Hazard Activity area has been identified on the Safeguarding Map as lodged with the Local Planning Authorities (see Appendix 4A).
Any proposed development that provides feeding, roosting or breeding opportunities, or shelter and security may, depending on the siting of the development and the species which it attracts, increase the number of birds visiting or overflying an aerodrome or the number of birds in the airspace used by aircraft.
The most important types of development in this respect are:
Facilities intended for the handling, compaction, treatment or disposal of household or commercial wastes. The creation or modification of areas of water such as reservoirs, lakes, ponds, wetlands and marshes. Nature reserves and bird Sanctuaries. Sewage disposal treatment plants and outfalls.
The Local Planning Authorities are required to consult with the Aerodrome Manager before granting planning permission for any development within the 13 kilometre radius which is likely to attract birds.
Safeguarding – Temporary Obstruction within Aerodrome Boundary To ensure that the obstacle free surfaces protecting the runway are not infringed, no construction activity, changes to existing buildings or any structure such as poles, cranes etc shall be erected on the aerodrome unless specific approval has been given by the Aerodrome Manager.
Where applicable a NOTAM will be issued as appropriate indicating the location and nature of any temporary obstruction and any alterations to the operation of the aerodrome.
4.19 Runway Incursions The licensee has in place adequate monitoring, signage, lighting and markings to negate as far as is reasonably possible any occurrence of runway incursion during published operational hours. All runway incursions incidents shall be reported to and reviewed at the next Safety Management Group meeting via the Incident Reporting System and MOR as appropriate.
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4.20 Monitoring of Third Parties The licensee and their staff will monitor third parties (tenants) who have legitimate access airside for the purpose of conducting their business. Access is via the permit controlled main gate. Monitoring of activities shall be via submission of the tenants SMS, by regular conversation and by use of CCTV where appropriate and within the PCC guidelines.
All contractual works that are required to take place on the licensed area will only do so at the discretion of the Executive Licensee, their deputy or the Senior Person On Duty. A realistic working plan and safety management system of all such work will be retained in the Control Tower.
4.21 Pembrokeshire Agricultural Society Under the terms of a 99 year lease dated the 25th March 1974, the County Council has agreed to allow the Trustees of the Pembrokeshire Agricultural Society to hold their annual show on that part of the aerodrome site which extends south from a line 500ft. south of runway 09/27.
For a period of two weeks in August on dates specified annually three months in advance by the Society, the agreed area is turned over to the Society for the setting up, running and dismantling of the component parts of the Show. This involves closing runway 03/21 which action is included in a NOTAM advising the dates of the runway closure.
Procedures: a) On advice from the Show Office a NOTAM is promulgated advising the dates of the closed period for runway 03/21 and that Show activity will take place on the aerodrome site. b) Marker boards are put in place indicating the closed runway and taxiway. c) Prior to the three days of the actual Show a fence is erected along the 500ft. line south of 09/27 effectively separating the Show Ground from the rest of the active part of the aerodrome. d) During the three days of the Show the organisers under instruction from the Executive Licensee are responsible for monitoring activity on the Show Ground and the prevention of unauthorised access beyond the fence line. The aerodrome staff will liaise closely with the organisers to ensure that a safe operating environment is maintained. e) After the Show and before reopening runway 03/21, the site is purged of litter (FOD), runways and taxiways thoroughly swept and the entire area visually inspected to ensure a completely safe reinstatement for aircraft activity has been achieved.
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AERODROME MANUAL - EGFE SECTION 4 OPERATIONAL PROCEDURES
4.22 Fly Wales Fly Wales operate from an office suite in the Airport Terminal Building. The proprietors wholly own both the Haverfordwest School of Flying and Haverfordwest Air Charter Services and have used the airport facilities since 1989. During this time their personnel have been involved in providing out of hours services in conjunction with instructions from the Licensee.
As a consequence of their role in providing the out of hours services Fly Wales is recognised by PCC’s Risk Manager and their Insurers.
Air Ground Communication Service Undertaken at times other than the published hours of operation. This specifically is only when the Licensee’s staff are not on duty to provide a radio service. The Licensee permits suitably qualified personnel from Fly Wales to provide an Air /Ground radio service for the benefit of out of hours aerodrome users, and ensure the Fly Wales radio equipment is serviced in accordance with the Air Traffic Engineering Maintenance Schedule as detailed in the ATE Maintenance Exposition [HA20].
Operational Procedures Fly Wales will ensure that the required procedures for a safe operation are adhered to at all times when flying and refuelling their own aircraft.
Inspections of taxiways and runways will be carried out before the aerodrome is used for flying.
Runway availability will be determined by wind direction and surface conditions.
The Aerodrome Ground Lighting (AGL) will be inspected prior to night operations taking place.
The results of any inspections and checks and a description of the prevailing conditions including any debris found or faults discovered on manoeuvring areas will be recorded by the personnel on duty.
During periods of activity monitored by the above personnel all aircraft movements will be appropriately logged and advised to the Licensee or their staff at the commencement of published operational hours.
Wildlife Hazard Control Fly Wales and its personnel will follow the guidance in CAP 772 on wildlife control. Bird inspection runs will be done prior to landings and take-offs where there is an observable need. Any significant problems encountered resulting from unanticipated circumstances which were not apparent at the hand-over from the Licensee’s staff
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AERODROME MANUAL - EGFE SECTION 4 OPERATIONAL PROCEDURES will be logged together with current findings and then reported at the return hand- over.
Rescue and Fire Fighting Service (RFFS) The provision of RFFS outside the aerodromes published operational hours for any specific public transport operator is provided only by the Licensee’s trained personnel under the PPR arrangement.
Fly Wales personnel can provide Special Category for their own ‘in-house’ flight training or be called upon at other times to support the Licensee’s staff if required.
Medical Services Outside the published operational hours of the aerodrome there are no specific medical services available other than volunteer personnel from Fly Wales who are First Aid trained and may be on site.
4.23 Air Ambulance Patient Transfer The Air Ambulance provides a patient transfer service at Haverfordwest Airport during the hours of darkness in winter between 1630 and 2000 (local) which requires a member of staff to be ‘on call’. Procedures for this are included in HA-25 Misc Operations.
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AERODROME MANUAL - EGFE SECTION 4 OPERATIONAL PROCEDURES
APPENDIX 4A – Aerodrome Safeguarding Map
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AERODROME MANUAL - EGFE SECTION 4 OPERATIONAL PROCEDURES
APPENDIX 4B – Aerodrome Bird Hazard Map
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AERODROME MANUAL - EGFE SECTION 4 OPERATIONAL PROCEDURES
APPENDIX 4C – Grass Maintenance Plan
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AERODROME MANUAL - EGFE SECTION 5 VISUAL AIDS
5 VISUAL AIDS
5.1 Signs, Markings and Ground Lighting The AGL is supplied and maintained by Pembrokeshire County Council. Monitoring of condition, use and maintenance is undertaken by the Aerodrome Manager and the Control Tower operational staff during licensed hours.
5.2 Aerodrome Ground Lighting The Aerodrome is equipped with low intensity lighting system, including APAPI’s on Runway 03/21 and an Aerodrome Beacon (white strobe).
a) WHITE inset runway edge lighting is provided on 03/21. b) RED stop lights (6 at each end) are inset at the end of the usable tarmac surfaces. c) GREEN threshold (10 across each threshold bar).
Constant Current Regulator (CCR) Brilliancy Settings:-
1% Ground checks or pilot requests
3% On pilot request
10% For night use
30% At dusk
100% During daylight c) APAPIs are routinely maintained with procedures outlined in the AGL Manual (HA-11). d) In the event of an electrical mains power failure there is no standby or emergency electrical power supply available to operate the AGL system therefore flying operations needing this facility will cease immediately. e) Both green and blue retro-reflective studs where appropriate are placed at 30m. intervals on both taxiways and that part of runway 09/27 that doubles as the taxiway from the main intersection on 03/21 to the westerly “Hangar” taxiway A1. f) The AGL system is flight tested at least once in any 6 month period by the Chief Pilot from the Haverfordwest Flight Centre and ground checked daily by the Licensee’s personnel. Any major works found to be necessary are undertaken by the PCC aviation lighting or electrical contractor. A record is made of each checking result or works undertaken. Non-serviceability of the AGL will be promulgated by NOTAM when necessary. g) There are no obstacles within the licensed area that are required to be illuminated. Effective Date October 1st 2020 Next Review Date 31/03/2021 – Uncontrolled when printed 5-1
AERODROME MANUAL - EGFE SECTION 5 VISUAL AIDS
5.3 Aerodrome Signals and Markings Runway, Taxiway and Signals Area (Signal Square) markings are provided in accordance with CAP 168. The locations of taxiway marker and hold boards are as indicated on the drawing provided in Appendix 3A.
A 14 ft. illuminated orange wind sleeve is located in the middle of the aerodrome East of the Control Tower, co-located with an identification beacon.
Procedures for recording inspection and maintenance of visual aids and actions to be taken in the event of a failure are contained within the Aerodrome Ground Lighting Manual HA-11.
5.4 Obstacle Lighting Obstruction lights on the aerodrome are the responsibility of PCC. An obstruction light failure is to be immediately reported to PCC’s electrical contractor and recorded in the daily occurrence log and Incident/Defect Log HA-9.
Obstruction lights off the aerodrome are the responsibility of the owners of the obstruction that is lit.
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AERODROME MANUAL - EGFE SECTION 6 RFFS
6 RESCUE AND FIRE FIGHTING SERVICES
6.1 RFFS Policy The Licensee is responsible for the provision of RFFS to the level and requirements of CAP 168 Chapter 8. RFFS coverage is required for all flights to and from the aerodrome that require a Licensed Aerodrome as defined by the ANO.
As a matter of policy, PCC will take all reasonable practicable steps to ensure the health and safety at work of all its employees.
In addition the Authority is committed through training, to provide all its RFFS employees with the skills and competencies required to work safely and effectively when carrying out their duties. All vehicle and training records are kept for a period of 5 years.
6.2 Category Haverfordwest Aerodrome is Category 1 during published licensed hours:
Aircraft overall length up to but not including 9m
Category 2 cover is available by prior arrangement:
Aircraft overall length 9m up to but not including 12m.
Special Category is operated by Haverfordwest School of Flying outside normal published hours for their operation.
In accordance with CAP168 Chapter 8 Haverfordwest Aerodrome when providing Category 2 cover can apply remission for aircraft at one category higher than the promulgated category enabling Haverfordwest Airport to accept:
Aircraft overall length 12m up to but not including 18m with maximum fuselage width of 3m (subject to less than 700 movements over 3 consecutive months).
6.3 Designated Safety Accountabilities Specific Safety Accountabilities are as listed under Section 2 Chapter 2.4.
6.4 Non Availability of RFFS When RFFS as required by CAP 168 Chapter 8 is not available movements of aircraft required to use a licensed aerodrome will cease until such time as it becomes available.
Aircraft will be informed either by RTF or through other agencies and a NOTAM will be promulgated to advise the duration of RFFS unavailability.
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AERODROME MANUAL - EGFE SECTION 6 RFFS
All flights that do not require a Licensed Aerodrome may continue at the discretion of the operator.
6.5 Higher Category by Arrangement When fully manned Haverfordwest airport operates at CAT 2 capability even though published as CAT 1.
When manning is depleted (e.g. due to sickness or annual leave) a member of the Haverfordwest Flight Centre trained personnel would stand in if a Cat 2 level is required. If not then it would operate at the published Cat 1.
If the Primary Appliance (Izuza TACR3) is out of service eg. During maintenance, the Secondary Appliance (Dodge Ram) will be put `on the run` as it also meets Cat 2 requirements.
No actions are necessary by other departments.
6.6 RFFS Manning The Aerodrome Manager is in overall charge of the RFFS facilities, and fire fighters are trained to the rank of RFFS Supervisor CAA Low Category Aerodromes or to the appropriate local level for the aerodrome.
During the published hours of Aerodrome availability, and at other times when movements are taking place by aircraft required to use a licensed aerodrome, the manning requirement will be:
Cat 1: one appliance crewed by two fire fighters who hold valid certificates of competence. Cat 2: one appliance crewed by three fire fighters, including one RFFS Supervisor, who hold valid certificates of competence.
RFF personnel may carry out other duties on the Aerodrome, except fuelling of aircraft, but must be capable of meeting the required response to an incident of two minutes for helicopter and three minutes for fixed wing.
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AERODROME MANUAL - EGFE SECTION 6 RFFS
6.7 RFFS Resources The RFFS equipment available at the Aerodrome will be at least to the minimum scale required by CAP 168.
Fire Appliances UNIT CALLSIGN Category Water Foam
Primary Appliance – Isuzu Fire One Cat 2 600 ltrs 42 ltrs TACR3
Secondary Appliance - Dodge Fire Two Cat 2 1000 ltrs 125 ltrs Ram.
NOTE: Full details of RFFS appliances and equipment are shown in Section 4 of the RFFS Training Manual.
Personal Protective Equipment The standard of equipment used is approved for use by Haverfordwest Airport only after consultation and advice from the Local Area Fire & Rescue Service and Safety equipment suppliers.
PPE is to be worn on all practical training exercises and RPE when deemed necessary. The training in PPE & RPE is covered in the RFFS Training Manual Section 5, Page 8, Lesson 6, Tasks 1 – 4 and Section 1 Page 6 ` Respirator `. A copy of this is given as a handout to all RFFS personnel.
Water Hydrants There are sufficient hydrants within the confines of the aerodrome and in the near vicinity to enable the water supply to be maintained.
If contractual works preclude the use of a particular hydrant this is to be recorded in the Work in Progress log and all members of the RFFS are to be notified.
Additional water supplies can be provided by the local area Fire and Rescue Service.
6.8 Monitoring of Aircraft Movements Duty personnel also provide the Air/Ground service and monitor the movement areas alerting if necessary other RFFS personnel who may be undertaking extraneous duties via RTF communication or with ‘sounders’ provided for the purpose.
6.9 RFFS Response The operational objective shall be to facilitate and respond as quickly as possible to any aircraft incident.
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AERODROME MANUAL - EGFE SECTION 6 RFFS
During “Rotors Running” helicopter refuelling on the North/South aircraft parking area, the fire appliance equipped with air band R/T monitoring Air/Ground transmissions will accompany the refuelling bowser.
NOTE: Rotors Running refuelling service will only be provided when minimum manning levels can be maintained and by prior request only.
The Licensee does not expect the RFFS to respond to domestic incidents (See Appendix 7A - Emergency Orders).
6.10 Extraneous Duties The personnel designated to operate the RFFS facilities may be at times engaged on the refuelling of aircraft. Whilst undertaking refuelling activities, the personnel will not be available to form part of the RFFS crew.
Fuel contaminated clothing shall be removed and personal protective clothing appropriate for use in fire fighting activities donned prior to rejoining the RFFS duty crew.
6.11 Specialist Equipment The aerodrome does not provide specialist equipment.
The aerodrome does not rely upon other organisations to provide equipment to ensure the safe operation of the aerodrome.
6.12 Training, Maintenance of Competency On site training will be conducted in order to meet the aims of the Management’s Policies and of CAP 699 and CAP 168. Details of training policy and schedules are contained within the RFFS Training Manual.
6.13 RFFS Landside Response The Licensee would expect the RFFS to respond to an aircraft incident landside within 1000m of the runway threshold (as shown in Appendix 6B). It is likely that in this event the RFFS capability at the aerodrome will be depleted due to manning levels. In this case the coordinator is to issue a NOTAM stating that the aerodrome is unavailable to aircraft requiring a licensed aerodrome and inform pilots via the RTF.
Access to areas up to 1000 m. from the runway thresholds is via the public roads and farm lanes which appear on the OS grid reference map (as shown in Appendix 6A) used in conjunction with the Fire and Rescue Service, copies of which are kept in the RFFS appliances. Topography exercises are regularly undertaken to ensure access and navigation capabilities are maintained.
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AERODROME MANUAL - EGFE SECTION 6 RFFS
6.14 Low Visibility Procedure There are no low visibility procedures specifically in place.
There are no instrument runways, all activities being strictly visual.
6.15 Medical Services (RFFS Personnel) The licensee’s staff will have First Aid Certification, renewable every 3 years provided by recognised training bodies to ensure competence with the objective of carrying out the continuation training every 2 months or sooner if possible as stated in the RFFS Manual.
All RFFS vehicles carry medical First Aid kits commensurate with the largest aircraft the aerodrome is licensed to handle. There is no specialist medical equipment, the local General Hospital with a full Casualty and Emergency department is within 1 mile of the aerodrome.
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AERODROME MANUAL - EGFE SECTION 6 RFFS
APPENDIX 6A - Aerodrome Crash Map
A B C D
1
2
3
4
This extract is from the OS map used by the Mid & West Wales Fire and Rescue Service.
Based on the Ordnance Survey mapping with permission of the Controller of HMSO Crown Copyright. Unauthorised reproduction infringes Crown Copyright and may lead to prosecution or civil proceedings.
Pembrokeshire County Council. Licence No. LA09015
PROPERTY & ASSET MANAGEMENT
Directorate of Community Services
County Hall
Haverfordwest
Pembrokeshire Effective Date October 1st 2020 SA61 1TP Next Review Date 31/03/2021 – Uncontrolled when printed 6-6
Compiled on 24th November 2003 AERODROME MANUAL - EGFE SECTION 6 RFFS
APPENDIX 6B - Aerodrome RFFS Response Area
DO NOT SCALE
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APPENDIX 6C – RFFS Appliance Media and Discharge Rates
Primary Appliance – Isuzu Call Sign Fire One
Primary Media – Water 600 litres / Foam Concentrate 42 litres
Secondary Media – Dry Powder (Monnex) 90kg / CO2 2kg
Discharge Rates – 225 litres/min Foam Branch
450 litres/min Diffuser Branch
Secondary Appliance – Dodge Ram Call Sign Fire Two
Primary Media – Water 1000 litres / Foam Concentrate – 70 litres
Secondary Media – Dry Powder (Monnex) 90kg / CO2 2kg
Discharge Rates – 1000 litres /min @ 10 Bar at Pump
900 litres/min Monitor
225 litres/min Foam Branch
450 litres/min Diffuser Branch
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AERODROME MANUAL - EGFE SECTION 7 EMERGENCY PLANNING
7 INTEGRATED EMERGENCY PLANNING
7.1 Emergency Planning Policy In order to uphold the continual safety and security of its passengers, customers and staff, Haverfordwest Aerodrome is committed to ensuring that effective emergency and contingency plans are in place. These plans are contained in the Emergency Orders, together with the Emergency Instructions contained therein.
Whilst it is accepted that all eventualities may not be predictable, the plans have been developed to cope with foreseeable events. The Emergency Orders will be routinely reviewed and updated on an annual basis all widely distributed to all relevant organisations.
7.2 Emergency Planning Objectives The primary objectives of the Haverfordwest Aerodrome emergency plans are to anticipate the impact of events that require an emergency response and to ensure that a suitable response is prepared.
The plans are aimed at minimising the impact of an emergency and sustaining the protection of life, property, the environment and ultimately the business itself.
7.3 Strategy and Organisation The Emergency Orders are developed, reviewed and implemented through the Safety Management Group.
Overall responsibility for the coordination, communication and development of emergency and contingency plans rests with the Aerodrome Manager, along with ensuring coordination of the Emergency Orders with the full range of external agencies that are involved.
The Aerodrome Manager also ensures that the plan is distributed to all relevant agencies and that changes are discussed, approved and communicated.
The Safety Management Group is responsible for the continued development of the emergency plans. Risk Assessment is applied to the development process as part of the Safety Management System.
7.4 Emergency Planning Review The Emergency Orders are formally reviewed once a year through the Safety Management Group. In addition, a review will take place at any other time when it is clear that changes to infrastructure, functions or processes will invalidate any part of the existing emergency plans.
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AERODROME MANUAL - EGFE SECTION 7 EMERGENCY PLANNING
APPENDIX 7A – Emergency Orders
1. AIRCRAFT INCIDENT 2. FULL EMERGENCY 3. GROUND INCIDENT 4. LOCAL STANDBY 5. WEATHER STANDBY PROCEDURE 6. DOMESTIC FIRES AND OFF AERODROME ATTENDANCES 7. CONTINGENCY PLANS
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AERODROME MANUAL - EGFE SECTION 7 EMERGENCY PLANNING
7A.1 AIRCRAFT INCIDENT
DEFINITION
Aircraft accidents that have occurred or are inevitable on or in the vicinity of the aerodrome.
ACTION BY AIR GROUND COMMUNICATION SERVICE
1. Operate the alarm system.
2. Inform RFFS crew directly or via RT of Aircraft Incident and location with as much additional relevant information as possible such as type of aircraft and number of persons on board.
NOTE: The number of persons aboard aircraft should be stated if known but notification of RFFS must not in any circumstances be delayed whilst this information is obtained.
3. Advise Fire and Rescue Service, Ambulance and Police via telephone calls (Dial 999), informing them of:
Name of Caller and Name of Airfield (Haverfordwest Aerodrome) Nature of and Location of Incident (Aircraft Accident at place name, description and/or grid reference) Type of Aircraft and Numbers of Persons Aboard Details of Access/Rendezvous Points
This action also applies to the weekends when initiation will be by the Haverfordwest Flight Centre’s personnel.
NOTE: On declaring the incident ask/confirm alerting Fire, Police and Ambulance services.
During normal published opening hours when only two persons may be on duty these actions are via mobile telephone link from the appliance to West Wales Fire and Rescue Service HQ who shall alert Police and Ambulance services.
4. Inform Aerodrome Licensee and local emergency services: Withybush Hospital - 764545 Haverfordwest Police Station (Carmarthen HQ Switchboard) - 0845 3302000
After consultations with the Fire and Rescue, Police and Ambulance services the Rendezvous Point is situated at the entrance to the main gate where, upon arrival, they can readily receive information from the coordinator relating to the incident.
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AERODROME MANUAL - EGFE SECTION 7 EMERGENCY PLANNING
During licensed hours the Control Room coordinator will be responsible for giving access and incident information to the Emergency Services.
Fire and Rescue, Police, and Ambulance services have swipe cards to gain entry through the main gate during out-of-hours.
Members of HFC will act as coordinator when operating their Special category.
ACTION BY RFFS
1. On receipt of call proceed to the incident. 2. The Officer in Charge of RFFS will be responsible for subsequent action by the service.
If the location is off the aerodrome, appliances will not proceed until AGCS has been informed and agrees.
NOTE: When a call is received from a person other than AGCS or there is a reason to consider an accident is imminent, the RFFS will, if the location is on the aerodrome, take action in the same manner as if AGCS had originated the call, and the AGCS will be informed of the nature of the call and of the appliances sent.
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AERODROME MANUAL - EGFE SECTION 7 EMERGENCY PLANNING
7A.2 FULL EMERGENCY
DEFINITION
When it is known that an aircraft approaching the aerodrome is in such trouble that there is danger of an accident on landing.
ACTION BY AIR GROUND COMMUNICATION SERVICE
1. Operate the alarm system.
2. Inform RFFS crew directly or via RTF of Full Emergency and location with as much additional relevant information as possible such as type of aircraft, aircraft callsign, estimated arrival time, number of persons on board and nature of trouble.
3. Advise Fire and Rescue, Ambulance and Police services via telephone calls (Dial 999), informing them of:
Name of Caller and Name of Airfield (Haverfordwest Aerodrome) Nature of Incident (Full Emergency) Type of Aircraft and Numbers of Persons Aboard Estimated time of arrival Details of Access/Rendezvous Points
This action also applies to the weekends when initiation will be by the Haverfordwest Flight Centre’s personnel.
NOTE: On declaring the incident ask/confirm alerting Fire, Police and Ambulance services.
4. Inform Aerodrome Licensee.
ACTION BY RFFS
1. The RFFS will immediately turn out to a predetermined standby position for the runway in use. 2. All subsequent action is the responsibility of the Officer In Charge RFFS and the appliance will not return to its normal location until he is satisfied it is no longer required. AGCS will only declare the incident closed after agreement with the Officer In Charge RFFS.
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AERODROME MANUAL - EGFE SECTION 7 EMERGENCY PLANNING
7A.3 GROUND INCIDENT
DEFINITION
When an aircraft on the movement area is in trouble or is involved in an incident (whether or not another aircraft or vehicle is involved).
ACTION BY AIR GROUND COMMUNICATION SERVICE
1. Operate the alarm system.
2. Inform RFFS crew directly or via RTF of Aircraft Ground Incident and location with as much additional relevant information as possible such as type of aircraft and number of persons on board.
NOTE: The number of persons aboard the aircraft should be stated if known, but notification of RFFS must not in any way be delayed whilst this information is obtained.
3. Advise Fire and Rescue, Ambulance and Police services via telephone calls (Dial 999), informing them of:
Name of Caller and Name of Airfield (Haverfordwest Aerodrome) Nature and Location of Incident (Aircraft Ground Incident at place name, description and/or grid reference) Type of Aircraft and Numbers of Persons Aboard Details of Access/Rendezvous Points
NOTE: On declaring the incident ask/confirm alerting Fire, Police and Ambulance services.
4. Inform Aerodrome Licensee.
ACTION BY RFFS
1. A full attendance of appliances will be made to all aircraft ground incidents. 2. The Officer In Charge of the RFFS will be responsible for all subsequent action by the service.
NOTE: Calls to an Aircraft Ground Incident will normally be received from the AGCS officer on duty. When however a call is received from any other person or an incident is observed or there is reason to consider that one is imminent, the RFFS will take action in the same manner as if the AGCS officer had originated the call, and the AGCS officer will be informed of the nature of the call and of the appliances sent.
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AERODROME MANUAL - EGFE SECTION 7 EMERGENCY PLANNING
7A.4 LOCAL STANDBY
DEFINITION
When it is known that an aircraft has or is suspected to have developed some defect, but the trouble would not normally involve any serious difficulty in effecting a safe landing.
ACTION BY AIR GROUND COMMUNICATION SERVICE
1. Inform RFFS crew directly or via RTF of Local Standby at runway designation with as much additional relevant information as possible such as type of aircraft, aircraft registration, estimated time of arrival and number of persons on board.
NOTE: The message should conclude with a mention of the defect or difficulty which has caused the emergency.
ACTION BY RFFS
The RFFS will immediately turn out to a predetermined standby position for the runway in use.
All subsequent action is the responsibility of the officer in charge of RFFS and the appliance will not return to its normal location until he has satisfied himself it is no longer required. The AGCS officer will only declare the incident closed after agreement with the officer in charge RFFS.
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7A.5 WEATHER STANDBY PROCEDURE
DEFINITION
When the weather has deteriorated to such an extent as to render the landing of aircraft more difficult or more difficult to observe, the RFFS may be called to standby if this is felt to be in the interests of safety.
ACTION BY AIR GROUND COMMUNICATION SERVICE
1. Inform RFFS crew directly or via RTF of Weather Standby at runway designation.
ACTION BY RFFS
A full attendance will be turned out and stationed at the predetermined standby points for the runway in use.
Should there be a likelihood of the weather being of prolonged duration, the senior member should agree with the AGCS a reduced attendance at the standby point so that a proportion of the personnel available can in rotation be withdrawn to the station for rest and warmth. This would also enable essential maintenance etc. to continue.
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AERODROME MANUAL - EGFE SECTION 7 EMERGENCY PLANNING
7A.6 DOMESTIC FIRES AND OFF AERODROME ATTENDANCES
DEFINITION
Any fire on the aerodrome not included in the categories above or outside the aerodrome boundary constituting a danger to flying or aerodrome property.
NOTE: RFFS attendances may be subject to an agreement with the Fire Service or as a response to calls from the public or Police on humanitarian grounds.
ACTION BY AIR GROUND COMMUNICATION SERVICE
1. Operate the alarm.
2. Inform RFFS crew directly or via RTF of Fire Incident and location, building name or address if off the aerodrome, or if the fire is in the open describe location and nearest identifiable point ”.
3. Advise Fire and Rescue, Ambulance and Police services via telephone calls (Dial 999), informing them of:
Name of Caller and Name of Airfield (Haverfordwest Aerodrome) Nature and Location of Incident (Fire Incident at place name, description and/or grid reference) Details of Access/Rendezvous Points
4. Inform Aerodrome Licensee.
ACTION BY RFFS
Respond to the area concerned.
If off the aerodrome inform AGCS and request permission to proceed to area concerned.
Where aircraft movements are expected attendance should only be for as long as the fire situation demands an attendance. With the agreement of the OIC of the Fire and Rescue Service, return to station to cover the expected aircraft movement.
NOTE: The decision as to whether or not RFFS shall be sent to off-site accidents or fires is the responsibility of AGCS.
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AERODROME MANUAL - EGFE SECTION 7 EMERGENCY PLANNING
7A.7 CONTINGENCY PLANS
Evacuation of the Control Room
In the event of the Control Room being evacuated the following procedure should apply.
Notify all aircraft on RT that the Control room is being evacuated. Collect hand-held Icom radios and spare batteries if not already dispersed in RFFS vehicles. Set up a new Air/Ground facility in either Haverfordwest School of Flying or the RFFS vehicle dependant on the reason for the evacuation of the Control Room. Re-establish communications with airborne aircraft. Advise D & D / NATS as required and consider NOTAM action.
Once the incident is complete and the Control Room is able to be occupied again, establish communications from the Control Room before closing down from the alternate location.
Loss, or Partial Loss, of Air Traffic Engineering Equipment.
NDB or DME
Inform pilots via RT and raise NOTAM. Liaise with ATC Engineer to organise repair. Raise fault in Fault Log Book. Once rectified inform pilots via RT, update NOTAM and close Log Book entry.
Radio
If the mains radio fails then it is equipped with a battery back-up which should ensure seamless continuation of the ability to provide an Air/Ground service.
If this does not function then the fall back is to operate the Icom hand held radios to provide an A/G service but plugged into the main aerial to increase coverage.
Inform pilots on the RT of the reduced coverage of the A/G service. Consider relocating to the Haverfordwest School of Flying Ops Room. Raise a NOTAM detailing that Haverfordwest Radio is operating on reduced power. Liaise with the ATC Engineer and organise repair. Raise a fault in the Fault Log Book. Once rectified inform pilots via RT, update NOTAM and close Log Book entry.
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AERODROME MANUAL - EGFE SECTION 7 EMERGENCY PLANNING
Loss of Aeronautical Ground Lighting
In the event of the loss of aeronautical ground lighting (AGL) there is no back up system or uninterrupted power supply.
Any aircraft that is on Haverfordwest’s A/G frequency is to be immediately informed of the failure The electrical contractor with responsibility of the AGL system is to be contacted immediately. The local electrical supplier is to be contacted if an area power failure is believed to have happened.
Effective Date October 1st 2020 Next Review Date 31/03/2021 – Uncontrolled when printed 7-11
AERODROME MANUAL - EGFE SECTION 8 AIR TRAFFIC SERVICES
8 AIR TRAFFIC SERVICES
8.1 Air Traffic Management There is an advisory air/ground service available at Haverfordwest Aerodrome during published licensed hours, and at other times by prior arrangement.
8.2 Runway Selection The runway selected will be determined by the Aerodrome Manager or their deputy on prevailing wind direction and surface conditions and taking account of any other activity. Conditions will be continuously monitored and any changes made as and when required.
8.3 Noise Abatement Procedures Haverfordwest Aerodrome requires aircraft operators to assist in lessening the impact of noise on the surrounding areas by following the established practices listed below:
Avoid local riding stables and residences to the north of Runway 09/27. Maintain circuit position on downwind leg.
Noise abatement procedures are detailed with the UK AIP.
Effective Date October 1st 2020 Next Review Date 31/03/2021 – Uncontrolled when printed 8-1
AERODROME MANUAL - EGFE SECTION 9 COMMUNICATIONS AND NAVAIDS
9 COMMUNICATIONS AND NAVAIDS
9.1 Radio Communications An Air Ground Communication Service is operated by the Licensee’s staff in accordance with the ANO during the published opening hours of the aerodrome and at other times when requested by an operator.
When the Licensee’s staff are not on duty HFC may provide an AGCS radio service using their own qualified personnel and equipment.
Any information available will be used by pilots at their discretion.
9.2 Navigational Aids PCC own and operate two ‘on aerodrome’ navigation aids, a Non-Directional Beacon (NDB) and Distance Measuring Equipment (DME). There are no published procedures with the navigational aids.
There is a NATS owned en-route aid about 10 nm to the north north west of the aerodrome at Strumble. This aid, a VOR DME, is principally intended for use by traffic flying ATS Airspace routes.
Non-Directional Beacon Haverfordwest Aerodrome is equipped with a NDB as follows:
Manufacturer – Fernau Avionics Ltd, Airport Executive Park, President Way, Luton, Bedfordshire LU2 9NY.
Ident ‘HAV’ Frequency 328khz Position 51 49 54.76N 04 58 05.12W Range 10nm
Distance Measuring Equipment Haverfordwest Aerodrome is equipped with a DME as follows:
Manufacturer – Fernau Avionics Ltd (see above).
Ident ‘HDW’ Channel 114Y Frequency 116.75 Position 51 49 55.22N 04 58 12.42W Elevation 201ft amsl Power 29dbW Range 10nm
Effective Date October 1st 2020 Next Review Date 31/03/2021 – Uncontrolled when printed 9-1
AERODROME MANUAL - EGFE SECTION 10 BIBLIOGRAPHY
10 BIBLIOGRAPHY
10.1 Introduction This document makes reference to a wide variety of publications which support the operation of the aerodrome. Copies of these publications are made available for aerodrome operating staff. Listed below is a summary of publications held at the aerodrome.
Access to the documents is by request to the Aerodrome Manager.
10.2 Publications
Pembrokeshire County Council Documents
HA-11 AGL Manual HA-12 RFFS Training Manual HA-13 Haverfordwest Aerodrome Training and Competency Manual HA-23 Haverfordwest Aerodrome Safety Management System HA-25 Haverfordwest Aerodrome Miscellaneous Operational Procedures HA-27 Change Management Procedures
Civil Aviation Authority Publications Click here for CAA Publications website
CAP 168 Licensing of Aerodromes CAP 232 Aerodrome Survey Information CAP 393 The Air Navigation Order and the Regulations CAP 642 Airside Safety Management CAP 699 Standards for the Competence of RFFS Personnel CAP 738 Safeguarding of Aerodromes CAP 748 Aircraft Fuelling and Fuel Installation Management CAP 772 Birdstrike Risk Management for Aerodromes
EU Regulations Click here for Access to European Union law
EU No 376/2014 Occurrence Reporting Analysis and Follow-up EU 2015/1018 Commission Implementing Regulation
NATS Publications
The UK Integrated Aeronautical Information Package (IAIP) Click here for AIS web site
Effective Date October 1st 2020 Next Review Date 31/03/2021 – Uncontrolled when printed 10-1