Solicitation, Offer and Award 1
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SOLICITATION, OFFER AND AWARD 1. CONTRACT NO. 2. SOLICITATION NO. 3. TYPE OF SOLICITATION 4. DATE ISSUED SEALED BID (IFB) NEGOTIATED (RFO) 696-PD-15-P005 March 27, 2015 NEGOTIATED (RFP) SOLICITATION 5. Sealed offers will be received by the Department until 6. FOR INFORMATION CONTACT: 3:00 p.m. local time on April 17, 2015, and submitted to: Texas Department of Criminal Justice Reita Johnson, CTPM Contracts and Procurement Department Contract Administrator Client Services and Governmental Contracts Branch Two Financial Plaza, Suite 525 PHONE: (936) 437-7135 Huntsville, Texas 77340 FAX: (325) 223-0310 Attention: 696-PD-15-P005 E-MAIL: [email protected] OFFER (Must be fully completed by Offeror) 7. DISCOUNT FOR PROMPT PAYMENT: 10 CALENDAR DAYS 20 CALENDAR DAYS 30 CALENDAR DAYS CALENDAR DAYS % % % % 8. ACKNOWLEDGMENT OF AMENDMENT NO. DATE AMENDMENT NO. DATE AMENDMENTS: (The Offeror acknowledges receipt of amend- ments to the SOLICITATION for Offerors and related documents numbered and dated: 9. NAME AND ADDRESS 10. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print) OF OFFEROR: 11. TELEPHONE NO. (Include area code) 12. SIGNATURE 13. OFFER DATE TO BE COMPLETED AT TIME OF AWARD Document Type: 9 Statutory Cite: Texas Government Code §508.316(a)(3) This award consummates the Contract which consists of the following documents: (a) the State’s solicitation, and solicitation amendments, such provisions, representations, certifications, specifications, and negotiated changes as hereby incorporated and attached to this award (b) the Contractor’s offer, points of clarification, responses to clarification request and/or best and final offer, and negotiated changes as hereby incorporated and attached to this award and (c) this award. In the event of a conflict between any terms and conditions of this Contract document with Contractor’s offer, points of clarification and/or best and final offer, the terms which are more favorable to the Department shall prevail. The total funding for the Base Period of this Contract (September 1, 2015 – August 31, 2017) shall not exceed $ . Contractor Texas Department of Criminal Justice By: By: Name: Jerry McGinty Title: Title: Chief Financial Officer Date: Date: 696-PD-15-P005 Section A TABLE OF CONTENTS SECTION A – DEFINITIONS ................................................................................................................ 6 SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS ........................................................ 8 B.1 SERVICES AND PRICING INSTRUCTIONS ............................................................................ 8 B.1.1 Services Being Acquired ................................................................................................... 8 B.1.2 Pricing Instructions ........................................................................................................... 8 B.1.3 Estimated Quantities ......................................................................................................... 8 B.2 PRICING SCHEDULE ............................................................................................................... 9 SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT .......................................... 10 C.1 BACKGROUND ....................................................................................................................... 10 C.2 GENERAL DUTIES AND OBLIGATIONS ............................................................................... 10 C.3 LOCATION OF TREATMENT SITE ........................................................................................ 10 C.4 MANDATORY REQUIREMENTS FOR SEX OFFENDER TREATMENT PROVIDERS ......... 11 C.5 MANDATORY REQUIREMENTS FOR SEX OFFENDER TREATMENT SERVICES ............ 12 C.6 PARTICIPANT REFERRAL PROCESS .................................................................................. 18 C.7 SECURITY OF RECORDS AND DISCLOSURE OF INFORMATION .................................... 19 C.8 DEPARTMENT POLICIES AND PROCEDURES ................................................................... 19 SECTION D – REPORTS AND DATA ................................................................................................ 21 D.1 REPORTS REQUIRED FROM CONTRACTOR ..................................................................... 21 SECTION E - INSPECTION AND ACCEPTANCE ............................................................................. 22 E.1 INSPECTION OF SERVICES ................................................................................................. 22 E.2 INSPECTION OF FACILITIES ................................................................................................ 22 E.3 ATTENDANCE AT COUNSELING SESSIONS BY PAROLE AND DEPARTMENT STAFF .. 23 E.4 MONITORING CRITERIA ....................................................................................................... 23 E.5 AUTHORITY TO AUDIT .......................................................................................................... 23 E.6 AUDITS BY OTHER AGENCIES ............................................................................................ 23 E.7 FRAUD, WASTE OR ABUSE .................................................................................................. 24 SECTION F - DELIVERIES OR PERFORMANCE ............................................................................. 25 F.1 CONTRACT TERM ................................................................................................................. 25 SECTION G - CONTRACT ADMINISTRATION DATA ...................................................................... 26 G.1 CLAUSES INCORPORATED BY REFERENCE ..................................................................... 26 G.2 AUTHORITY – AUTHORIZED REPRESENTATIVE, CONTRACT ADMINISTRATOR, PROGRAM SUPERVISOR AND PROGRAM MANAGER ...................................................... 26 G.2.1 Authorized Representative ............................................................................................. 26 G.2.2 Contract Administrator .................................................................................................... 27 G.2.3 Program Supervisor ........................................................................................................ 27 G.2.4 Program Manager ........................................................................................................... 27 G.3 INVOICE REQUIREMENTS .................................................................................................... 28 G.4 PAYMENTS ............................................................................................................................. 29 G.4.1 Maximum Payments by the Department ......................................................................... 29 G.4.2 Make-up Sessions/Absences ......................................................................................... 30 G.4.3 Co-Payments .................................................................................................................. 31 G.4.4 Subsidy-Ineligible Participants ........................................................................................ 32 G.4.5 Late Payment .................................................................................................................. 32 G.4.6 Payment of Debt Owed to the State of Texas ................................................................ 32 Page 2 of 70 696-PD-15-P005 Section A G.4.7 Right to Offset ................................................................................................................. 32 G.4.8 Withholding of Payment .................................................................................................. 32 SECTION H - SPECIAL CONTRACT REQUIREMENTS ................................................................... 34 H.1 INSURANCE REQUIREMENTS ............................................................................................. 34 H.2 SUBCONTRACTORS ............................................................................................................. 34 H.2.1 Insurance ........................................................................................................................ 35 H.2.2 Historically Underutilized Businesses (HUB) .................................................................. 35 H.3 UTILIZATION OF PRODUCTS AND MATERIALS PRODUCED IN TEXAS ........................... 36 H.4 CRIMINAL HISTORY INFORMATION COMPLIANCE ........................................................... 36 H.5 OTHER CONFIDENTIAL OR SENSITIVE INFORMATION .................................................... 37 H.6 BOOKS AND RECORDS ........................................................................................................ 37 H.7 ORGANIZATIONAL AND NAME CHANGE ............................................................................ 37 H.8 FREE EXERCISE OF RELIGION ............................................................................................ 37 H.9 DELAY OF SERVICES ............................................................................................................ 37 SECTION I - CONTRACT CLAUSES ................................................................................................. 39 I.1 AVAILABILITY OF FUNDS FOR NEXT FISCAL YEAR .......................................................... 39 I.2 ADVERTISING OF AWARD ...................................................................................................