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Advisory Committee Meeting Agenda ADVISORY COMMITTEE MEETING AGENDA Tuesday, September 8, 2020 DUE TO COVID-19, THIS MEETING WILL BE CONDUCTED AS A TELECONFERENCE PURSUANT TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDERS N-25-20 AND N-29-20, WHICH SUSPEND CERTAIN REQUIREMENTS OF THE RALPH M. BROWN ACT. MEMBERS OF THE PUBLIC MAY NOT ATTEND THIS MEETING IN PERSON. Committee Members, staff and the public may participate remotely by calling: Join Zoom Meeting https://us02web.zoom.us/j/85657447201?pwd=RjhVYjlxRUJHdkxvYVlIRWJoeTFFZz09 Meeting ID: 856 5744 7201 Passcode: 513187 One tap mobile +16699006833,,85657447201#,,,,,,0#,,513187# US (San Jose) +14086380968,,85657447201#,,,,,,0#,,513187# US (San Jose) Dial by your location +1 669 900 6833 US (San Jose) +1 408 638 0968 US (San Jose) Meeting ID: 856 5744 7201 Passcode: 513187 Find your local number: https://us02web.zoom.us/u/kduh55pXTx Public comment may be submitted via email to: [email protected]. Please indicate in your email the agenda item to which your comment applies. Comments submitted before the meeting will be provided to the committee Directors before or during the meeting. Comments submitted after the meeting is called to order will be included in correspondence that will be provided to the full Board. The committee may take action on each item on the agenda. The action may consist of the recommended action, a related action or no action. Staff recommendations are subject to action and/or change by the committee. _____________________________________________________________________________________ *Enclosure 1. Call to Order 2. Roll Call 3. Agenda Approval 4. Approval of Minutes of July 14, 2020* 5. Public Comment 6. Consent Calendar: None 7. Fixed Route Monthly Report a. Fixed Route Ridership Reports – May and June 2020* 8. Fixed Route COVID Update* 9. Paratransit COVID Update Ridership Trend 10. Paratransit Monthly Report – April may June 2020* 11. One Seat regional Ride Pilot Project 12. New Riders Guide Review Part 2* Verbal Update 13. Committee Member Communications 14. Adjournment – Next Meeting – November 10, 2020 General Information Public Comment: Each person wishing to address the committee is requested to complete a Speakers Card for submittal to the Committee Chair before the meeting convenes or the applicable agenda item is discussed. Persons who address the Committee are also asked to furnish a copy of any written statement to the Committee Chair. Persons who wish to speak on matters set for Public Hearings will be heard when the Chair calls for comments from the public. After individuals have spoken, the Public Hearing is closed and the matter is subject to discussion and action by the Committee. A period of thirty (30) minutes has been allocated for public comments concerning items of interest within the subject matter jurisdiction of the Committee. Each individual will be allotted three minutes, which may be extended at the discretion of the Committee Chair. Consent Items: All matters listed under the Consent Calendar are considered by the committee to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a committee member or a member of the public prior to when the committee votes on the motion to adopt. Availability of Public Records: All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body, will be available for public inspection at 2477 Arnold Industrial Way, Concord, California, at the same time that the public records are distributed or made available to the legislative body. The agenda and enclosures for this meeting are posted also on our website at www.countyconnection.com. Accessible Public Meetings: Upon request, County Connection will provide written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary aids or services, to enable individuals with disabilities to participate in public meetings. Please send a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service so that it is received by County Connection at least 48 hours before the meeting convenes. Requests should be sent to the Board Clerk, Lathina Hill, at 2477 Arnold Industrial Way, Concord, CA 94520 or [email protected] Shuttle Service: With advance notice, a County Connection LINK shuttle can be available at the BART station nearest the meeting location for individuals who want to attend the meeting. To arrange for the shuttle service, please call (925) 938-7433 between 8:00 am and 5:00 pm at least one day before the meeting. Currently Scheduled Board and Committee Meetings Board of Directors: Thursday, September 17, 9:00 a.m., via teleconference Administration & Finance: Wednesday, September 9, 9:00 a.m., via teleconference Advisory Committee: Tuesday, September 8, 1:00 p.m., via teleconference Marketing, Planning & Legislative: Thursday, October 1, 8:30 a.m., via teleconference Operations & Scheduling: Friday, October 2, 8:15 a.m., via teleconference The above meeting schedules are subject to change. Please check the Website (www.countyconnection.com) or contact County Connection staff at 925/676-1976 to verify date, time and location prior to attending a meeting. This agenda is posted on County Connection’s Website (www.countyconnection.com) and at the Administrative Offices, 2477 Arnold Industrial Way, Concord, California Summary Minutes Advisory Committee County Connection Zoom Meeting Tuesday July 14, 2020 Members: James Donnelly, Marjorie McWee, Mathew Horne, Wayne Mortensen, Adrian Byram Staff: Rashida Kamara, Bill Churchill, Ruby Horta, Melody Reebs and Sean Hurley Public: None 1. Call to Order: Meeting was called to order at 1:07pm 2. Roll Call (See Attendance sheet) 3. Approval of Agenda: The agenda was approved. 4. Approval of minutes of January 14, 2020: The minutes were approved as presented. 5. Public Comment: None 6. Welcome Adrian Byram, City of Walnut Creek Mr. Donnelly welcomed Mr. Byram, then asked him to introduce himself. Mr. Byram says it was a pleasure to be part of this committee because he was especially interested in Paratransit and Autonomous vehicles. He lives in Rossmoor, in Walnut Creek. He was interested in how Autonomous vehicles will play a part in this COVID era for the next year. Jim responded, as committee continues to grow subjects on the impact of autonomous vehicles on paratransit will be discussed. 7. Fixed Route Monthly Report Ms. Reebs gave the fixed route monthly report. Mr. Donnelly asked if there were any projections made on service increase. Ms. Horta responded stating there were significant service declines in April forcing service cuts. Such cuts included reducing the frequency in service. Express routes were also cut due to commuters working from home. The 96 and 97 seem to only have a few trips a day. Fall bid has been delayed as much as possible but will be going out. It will be a regular fall bid minus school trippers. 8. Fixed Route COVID update: Mr. Donnelly wanted to know how we’re handing revenue shortfall. Ms. Horta responded, including COVID update to her response. She stated that we have not been collecting fares since late March. CARES act has been able to provide some funding till the end of the year allowing to operate service at its current levels. Mr. Mortensen had a question but had mic problems. Later asked if route can increase in Walnut Creek to Kaiser. Ms. Horta responded, that in our current financial situation CCCTA is not in a position to add such specific services to the system. But will continue to explore alternative services like Go San Ramon, which are much more efficient and cost effective. 9. Paratransit COVID Update #1 and #2 Ms. Kamara brought the committee up to speed on the evolution of Paratransit Service since the stay at home ordered was first issued in March. This included, alternate Paratransit service to meet the needs of the community since service levels dropped by 80%. Alternative service included meals on wheels, other food programs, grocery delivery and COVID transport. Ms. Kamara highlighted the contract amendment approved by the board to engage Transdev in alternative service like meal delivery in which CARES act funds may be used. Ms. Kamara highlighted the importance of the current partnership with Transdev under this pandemic and their ability to pivot and meet the needs of the community. Mr. Byram said this was a great initiative. Mr. Donnelly wanted to know how long we will sustain such alternative services. Ms. Kamara said Paratransit was the priority and we are looking to state and county mandates regarding the shut down or reopening of the county. These have driven paratransit ridership. Mr. Donnelly asked what kind of increase we have seen. Ms. Kamara said about 20 trips, but with the state closing down again, we are unsure if the upward trend will continue. 10. Paratransit Monthly Report-January, February and March: Ms. Kamara gave an update on the monthly operating reports. Highlighting the improvement Transdev was making on the service in the areas of on time performance, and productivity. She also mentioned complaints in the from the prior year and improvements this year. She mentioned the key performance indicators like 90% on time performance goal and 2.00 productivity goal. When under the current contract, if achieved would earn the contractor a $2,500 incentive. Transdev in the month of February, qualified for that incentive. March service was severely impacted by the pandemic and the governor’s order to shelter in place. As a result, ridership dropped significantly. We will continue to monitor service levels during the pandemic and adjust our service to best suit the needs of the community.
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