Rural Parish Council

Minutes of the Meeting of the Parish Council held on Tuesday 20 December 2016, in Village Hall starting at 7pm

Present: Councillors: R Milton (Chair), P Broomby, W Cheetham, J Court, P Davies, S Jones, M Lee, A Milner and P Milner. Clerk: C Warner Members of the Public: 7

178/16 Public Participation Period Mrs K Swindells spoke in connection with her application for Parish Councillor. She confirmed her preference to represent the with Aston Ward.

179/16 Apologies for absence: Cllrs J Barlow, V Byrne, P May and E Roberts-Jones (accepted). Councillor J Barrow

180/16 Minutes The minutes of the Meeting held on 29 November 2016 were approved and signed.

181/16 Disclosable Pecuniary Interests: a. Members were reminded that they are required to leave the room during the discussion and voting on matters in which they have a disclosable pecuniary interest, whether or not the interest is entered in the register of members’ interests maintained by the Monitoring Officer. b. To consider any requests for Dispensation None c. Members were reminded that they are required to declare any acceptance of gifts and hospitality.

182/16 Police Report No report had been received.

183/16 Planning a. Decisions Received - noted i. 16/04376/VAR Proposed Retail Unit, Maes-y-clawdd, Oswestry Variation of condition no.2 (approved drawings) attached to planning permission ref 15/03179/FUL to revise drawings; to remove the rear canopy, extending the rear concrete yard area and revising the car parking layout Decision: Grant Permission (ORPC: Support) ii. 16/04541/TPO Ambulance Station, Morda Bank, Morda, SY10 9PL To remove back the lowest limb to the south west, the end tips of the limb to the south east lifted to a clearance height of 4 metres to 1 No Sycamore tree and to crown lift 1 No. Lime tree to a height of 4.5 metres protected by The Council of the

Clerk: Carole Warner, Orchard Cottage, Rowe Lane, Welshampton, Ellesmere, SY12 0QB Tel. 01948 710672 email: [email protected] www.oswestryrural-pc.gov.uk Borough of Oswestry (Glentworth, Morda) TPO 1990 Decision: Grant Permission (ORPC: Object) It was agreed to seek clarification on why the Parish Council’s response was not taken into account when determining the application. iii. 16/04284/FUL Ty Draw, Chapel Lane, , SY10 9DR Erection of a 3 bay garage with games room over Decision: Grant Permission (ORPC: Support) iv. 16/05159/FUL Stoneacre, Croesau Bach, SY10 9BG Proposal: Erection of two-storey side and rear extension Decision: Grant Permission (ORPC: Support) v. 16/02480/REF Land South Of Foxhall, Aston Erection of 1 no. agricultural workers dwelling and installation of septic tan Decision: Appeal Dismissed b. Applications Received - to consider response i. 16/05249/FUL 2 Martins Fields, Trefonen, SY10 9EP Erection of a two storey side extension It was resolved to support the application. ii. 16/05369/FUL The Elms, Middleton, SY11 4LT Erection of an agricultural storage building It was resolved to support the application iii. 16/05432/FUL Wddyn House, , SY10 9HQ Proposed alterations and change of use from Commercial to Holiday Accommodation including improved access It was resolved to support the application subject to suitable access from the highway being provided. c. Appeals – to note date of hearing 16/02482/NONDET Proposed Garden Centre, Weston – 14 February 2017. The date was noted. Cllrs Cheetham and Milton offered to represent the Council.

184/16 Councillor Vacancies (Trefonen with Treflach Ward and Maesbury with Aston Ward) a. To confirm co-option procedures It was agreed normal voting procedures would be followed. b. To consider co-option of Parish Councillors It was resolved to co-opt Mrs Karen Swindells as Councillor for Maesbury with Aston Ward. Due to the unexpected absence of an applicant it was agreed to consider the co-option for Trefonen with Treflach Ward at the January 2017 meeting.

185/16 Parish Clerk’s Report a. Resident’s complaint dated 16 November 2016 The Clerk advised clarification of the complaint had been received. It was agreed Cllr Lee should remain in the meeting. Following discussion it was considered there were no failings in the Council’s own processes regarding the planning application in question and that it had been appropriately dealt with. It was resolved the complaint was not upheld. b. Request under Freedom of Information Act

Minutes 20 December 2016 2 of 4 The Clerk advised a response had been issued on 16 December and a question had been received asking why no record of the visit to British Ironworks in April 2016 had been made after the visit. It was agreed that although the visit was informative as to how the business was run, there had been nothing further to report or discuss at a Council Meeting. c. Community Service Award Scheme The Clerk advised that Stonehouse Brewery Ltd had agreed to sponsor the Award Scheme by providing an award. The company would assist with promotion of the award. It was agreed to approve the sponsorship. d. Elections 2017 The Information for Candidates document was noted. The Clerk advised publicity would be through the February newsletter and website. e. Local Plan Review The Clerk advised that the Review would cover a further 10 year period (up to 2036) and consultation was expected in start in early 2017.

186/16 Financial Matters a. Balances for Information Noted b. Outstanding accounts The following accounts were approved for payment: C Warner £916.68 HMRC £359.43 Rural PC £67.06 Highline Electrical Ltd £225.30 Royce Landscapes £753.00 c. Bank Reconciliation Cllr Court reported he had signed the bank reconciliation. d. Street lights It was resolved to replace the lantern at Morda. e. Budget 2016/17 The Clerk outlined elements in the draft Budget. She requested that Councillors review the Budget and seek clarification from her on any item. f. Projects for funding through Neighbourhood Funds i. Mirror at The Original Ball Cllr Court advised the proposed caravan park was on hold. It was agreed to not to progress the installation of the Mirror until the caravan park was in place. ii. Cremated Remains area at Trefarclawdd Cemetery It was agreed to progress the improvements as per the quote from Royce Landscapes dated 25 November 2016.

187/16 Councillor Reports a. Parish Councillors Cllr Broomby reported she had attended a Trefonen Village Hall Management Committee meeting and had represented the Council at the Carol service at Trefonen. b. Shropshire Councillor None.

Minutes 20 December 2016 3 of 4 188/16 Parish Matters a. Maesbury School The Clerk advised Shropshire Council had confirmed the site would be sold with the Licence for the street light in place.

189/16 Highways a. Safer Roads Partnership monitoring in Trefonen and Maesbury It was noted that 127 notices had been issued. Clarification of the split between the two sites was requested. The reasons for the SRP vehicle parking on the green in Trefonen was discussed. It was agreed not to request suspension of monitoring in Trefonen. b. Weston and Weston Road, Morda The Clerk advised the inclusion of Weston Road in the scheme for Weston currently being considered may not be possible at this stage.

190/16 Consultations a. Parish and Town Council Strategic Freight Study - Marches LEP It was agreed to delegate the completion of the response to the Chair and Clerk. b. Shropshire and Wrekin Sustainability and Transformation Plan The Plan was noted. Cllr P Milner urged Councillors to take part in the consultation.

191/16 Date of future meeting and to consider agenda items: 31 January 2017 (Maesbury WI Hut) Cllr A Milner requested an update on planning application 16/01094/REM Proposed Residential Development Land At, Maesbury Marsh

192/16 Resolved: That under Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 the public and press be excluded from the meeting for the item of business numbered 16 and 17 as publicity would be prejudicial to the public interest by reason of the likely disclosure of confidential and/or commercial information.

193/16 Actions following report from Parish Council’s Solicitors regarding Assets – to consider and agree course of action The Clerk’s research to date was noted and further investigation was required.

194/16 Amenity Land within the Parish and Oswestry Racecourse – to consider transfer from financial contributions to Shropshire Council and agree course of action Oswestry Racecourse: It was agreed to support the decisions made by Sellatyn and Gobowen Parish Council in that no further discussion should take place until after the election of the new Council in May. Amenity Land: The Clerk was requested to make further enquiries.

The Chair, Cllr Milton, declared the meeting closed at 8.25pm

Signed………………………………………………….. Date……………………………

Minutes 20 December 2016 4 of 4