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E-TENDER DOCUMENT for WATER PROOF FOLDER, CLIP WRITING BOARDS and WATER PROOF CARRY BAGS, All MADE of ECO-FRIENDLY MATERIALS

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E-TENDER DOCUMENT for WATER PROOF FOLDER, CLIP WRITING BOARDS and WATER PROOF CARRY BAGS, All MADE of ECO-FRIENDLY MATERIALS Page 1 of 75 Directorate of Census Operations, Gujarat (Government of India, Ministry of Home Affairs) ……………… Tender No.D-14014/1/2020/E-Tender/Cen(GUJ) Dated 06/02/2020 E-TENDER DOCUMENT FOR WATER PROOF FOLDER, CLIP WRITING BOARDS AND WATER PROOF CARRY BAGS, All MADE OF ECO-FRIENDLY MATERIALS The information provided by the bidders in response to this Tender Document will become the property of ORGI (MHA) and will not be returned. ORGI reserves the right to amend, rescind or reissue this Tender Document and amendments will be advised to the bidders and such amendments will be binding on them. This document is prepared by ORGI (MHA) for printing of with variable printing. E-TENDER DOCUMENT FOR PROCUREMENT OF FOLDER, CLIP BOARD, CARRY BAG AND OTHER ITEMS FOR HLO Page 2 of 75 CONTENTS OF BIDDING DOCUMENT INDEX Sl. Description Section Page No. no. 1. e-Tender Notice 1 4-8 2. General Background 2 9 Instructions For Online Bid 3. 3 10-13 Submission 4. Instructions to the Bidders 4 14-25 General Conditions of Contract 5. 5 26-36 (GCs) 6. Price Bid/Financial Bid 6 37 7. Standard Forms 7 38-47 8. Annexure (s) 8 48-75 E-TENDER DOCUMENT FOR PROCUREMENT OF FOLDER, CLIP BOARD, CARRY BAG AND OTHER ITEMS FOR HLO Page 3 of 75 SECTION-1 Notice for Inviting e-Tender Online bids are invited by the Directorate of Census Operations(DCO), Gujarat an attached office of the Ministry of Home Affairs, for and on behalf of the President of India under two bid system from state of the art presses having the capacity and capability to supply Water Proof Folder, (made of Eco-friendly materials), Clip Writing Boards and Water Proof Carry Bags, Ball pen(not Gel pen), Pencil, Eraser, Sharpner, Stickers, Ink pad, Small marker pen, Plastic coated Gem clips(in box) to the office address of Distict-wise Mamladar offices for use by Census field functionaries (Enumerators and Supervisors) in the field during 1st phases of Census 2021. 1. Tender documents may be downloaded from the CPPP e-Procurement Portal https://eprocure.gov.in/eprocure/app or the Office of the Registrar General, Indiawebsitewww.censusindia.gov.in as per the schedule given in following DATE SHEET: DATE SHEET Published Date & Time 06/02/2020 13:00 Bid Document Download Start Date & Time 06/02/2020 14:00 Bid Submission Start Date & Time 11/02/2020 14:00 Start date & Time for submission of Pre-Bid 07 /0 2/2020 11:00 queries Last date & Time for submission of Pre-Bid queries 10/02/2020 17:00 Date & time of Pre-Bid Meeting 19/02/2020 11:30 Bid Document Download End Date & Time 25/02/2020 18:00 Bid Submission End Date & Time 25/02/2020 11:00 Technical Bid Opening Date & Time 26/02/2020 14:30 Financial Bid Opening Date & Time To be Intimated on CPP portal 1. Manual bids shall not be accepted except the original documents/instruments as mentioned in thistender. 2. Bids shall be submitted online only at CPPP website: https://eprocure.gov.in/eprocure/app. 3. Bidders are advised to follow the ‘Instructions for online bid submission’ E-TENDER DOCUMENT FOR PROCUREMENT OF FOLDER, CLIP BOARD, CARRY BAG AND OTHER ITEMS FOR HLO Page 4 of 75 available through the link ‘Help for bidders’at the e-Procurement Portal https://eprocure.gov.in/eprocure/app 4. Bidders are advised to check the CPPP websitehttps://eprocure.gov.in/eprocure/appat least 3 days prior to the closing date of submission of tender for any corrigendum, addendum, or amendment to the tender document. 5. Bid Security: Bid Security (EMD) of Rs. 25,00,000/- (Rupees Twenty five lakh only), in the form of an Account Payee Demand Draft/Banker’s Cheque or Fixed Deposit Receipt from a Commercial bank or Bank Guarantee (in Form 8) from a Commercial bank in favour of Assistant Director, DCO, Gujarat is to be delivered in original to the Census Bhavan, Sector 10A, Gandhinagar, Gujarat-382010 before the time stipulated against ‘ Bid Submission End Date and time ’ as mentioned in the ‘Date Sheet’. Name & full address of the bidder may be written at the back of the Demand Draft/Banker’s Cheque, Fixed Deposit Receipt, Bank Guarantee. Signed and scanned soft copy of the Bid Security instrument must be uploaded to the e-Procurement portal along with other bid documents as prescribed below at Para 8. Bids not received with Bid Security as mentioned above (except exempted firms, as per GFR) shall be summarily rejected. Bid security shall remain valid for a period of 45 days beyond the final bid validityperiod. 6. Bid Opening: Bids will be opened as per date/time mentioned in the Tender Date Sheet. The results of the bid and the bidder selected for work will be notified lateron. 7. Submission ofTender: 7.1 The tender shall be submitted online only under two bid systems, i.e. technical bid and financialbid. 7.2 Bid documents may be scanned with 100 dpi with black and white option which helps in reducing the size of the scanneddocument. 7.3 Technical Bid Packet: Should contain signed and scanned copy of the documents, to be uploaded for the technical bid as per the checklist given under para 7.5.1 below. 7.4 Financial Bid Packet: Signed and scanned copies of the documents, to be uploaded, as per the checklist for the Financialbid. 7.5 Checklist of documents for submission of bid response: Please check whether following have been attached for Technical Bid & Financialbid: E-TENDER DOCUMENT FOR PROCUREMENT OF FOLDER, CLIP BOARD, CARRY BAG AND OTHER ITEMS FOR HLO Page 5 of 75 7.5.1 Checklist of documents/supporting documents to be enclosed with the Technical qualification bid (Please refer to clause4.20 of Section4): Sl. Technical-qualification condition Documents required Whether No. enclosed (Yes/No) Page No. a. Letter of intent Scanned copy of the Technical Bid Submission Letter in Form 1 Company should be registered Copy of Certificates of under Companies Act, 2013 or a incorporation and partnership firm registered under b. LLP Act, 2008 Copy of RegistrationCertificates Registered with the Service Tax Authorities Should have been operating for the last three years. c Bid Security Scanned copy of Account Payee Demand Draft/Pay Order/Fixed Deposit Receipt from a Commercial bank/Bank Guarantee (in Form 8) from a Commercial bank as in Para 5 of Section 1 Annual Sales Turnover during each Certificate from the statutory of the last three financial years (as auditor per the last published Balance or sheets), should be at least Rs. 2 Certificate signed by the Company Secretary, alongwith d. crores the P&L accounts statement, Balance Sheets of the last three financial years which are available publicly (Form 2) Must have successfully supplied Copy of work order and similar items to Government or completion certificate from client Corporate sector in last three financial years: or E-TENDER DOCUMENT FOR PROCUREMENT OF FOLDER, CLIP BOARD, CARRY BAG AND OTHER ITEMS FOR HLO Page 6 of 75 i. One order costing not less Certification by the Company than Rs. 1.5 crores Secretary of having delivered e. ii. Two orders each costing not the Goods. less than Rs. 1 Crore (Form 3) Should have valid ISO 9001 Copy of certificate valid on f. certification as on the date of the date ofsubmission submission of bid oftheresponse Operational account in any Certificate from bank that commercial bank account is operational for last g. three Financial Years Form 4 h. Permanent Account Number Copy of the PAN i. The Bidder should not be Undertaking from an blacklisted by Central / State authorized signatory of the Government or any firm to this effect as per undertaking/institution under format placed at Form 5 government control inIndia. j. Power of Attorney in the name of the Authorized Signatory is required k. Scanned copy of Non -Disclosure agreement as per format at Form 6. 7.5.2 Checklist of Annex/Appendix to be enclosed with the Financial Bid: Sl. Description Whether No. enclosed (Yes/No) Page No. (a) Scanned copy of the Financial Bid Undertaking in the format at Form 7 Schedule of Financial Bid in the format of BOQ_ORGI_Ptg.xls. (b) The financial bid format given in Section 7 is provided as BoQ_ORGI_Ptg.xls along with this tender document at https://eprocure.gov.in/eprocure/app E-TENDER DOCUMENT FOR PROCUREMENT OF FOLDER, CLIP BOARD, CARRY BAG AND OTHER ITEMS FOR HLO Page 7 of 75 8. Contact Information:For any clarifications, bidder maycontact: SShhri. S. R. Desai, Deputy Director&HoO, DCO, Gujarat. 9. Verification of documents: For verification of documents, the firm shall be required to produce/show the original documents if required on receiving request (s) from DCO, Gujarat. The firm shall report with all originals to our office on specified date and time. Failure on the part of the firm to report on specified date and time may result in rejection of the tender submitted without further communication. (P.K.Solanki) Director, IAS DCO, Gujarat E-TENDER DOCUMENT FOR PROCUREMENT OF FOLDER, CLIP BOARD, CARRY BAG AND OTHER ITEMS FOR HLO Page 8 of 75 SECTION – 2 2. Background 2.1. The Office of the Registrar General, India is responsible for the conduct of the decennial Population Census in the country. The Census of India 2021 (16th in the unbroken series and 8th after independence) will take a count of the population of more than 130 crores individuals cross-classified by several key demographic and socioeconomic variables.
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