LONGTOWN GROUP PARISH COUNCIL , , Longtown and

DATE OF PUBLICATION: Thursday 14th January 2021

TO: ALL MEMBERS OF LONGTOWN GROUP PARISH COUNCIL: Councillors Cecil (Chair), Hardy (Vice-Chair), Guy, Hope, Palmer, Powell, Probert, Stinchcombe, Tribe, G Watkins and L Watkins. (3 Vacancies)

NOTICE OF MEETING

You are hereby summoned to attend the remote Parish Council Meeting of the Longtown Group Parish Council to be held on Wednesday 20th January 2021 at 7.30pm via Zoom. Please click this link to join or follow the link at the end of the agenda.

Paul Russell Clerk to the Council [email protected]

AGENDA

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

3. ADOPT MINUTES OF PREVIOUS MEETING To approve the minutes of the meeting held on 18th November 2020. Copy attached.

4. OPEN FORUM – For local residents to raise local matters.

5. POLICE – To receive a report from the Police, if available.

6. WARD COUNCILLOR – To receive a report from the Ward Councillor, if available.

7. LONGTOWN COMMUNITY NETWORK (a) Update and next steps (b) Talk Community Hub Opportunity

8. PLANNING APPLICATIONS

(a) To consider the following applications received: NUMBER SITE DESCRIPTION 201396 Little Blackhill Farm, Longtown Proposed sand horse arena in paddock on HR2 0NN farm for exercise of own horses. 203746 Bulls Head, Craswall, Hereford Proposed car parking area, erection of a Herefordshire HR2 0PN permanent cover to garden seating area, single storey extensions to pub and siting of 5 holiday huts in field to rear of pub. 203942 Llandraw Farm, Craswall, Hereford Application for removal or variation of a Herefordshire HR2 0PW condition following grant of planning permission. (132727/M)- to allow to extend the life by a further 7 years.

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204092 Llandraw Farm, Craswall, Hereford Variation of Condition 2 of permission 181564 - Herefordshire HR2 0PW To establish the domestic curtilage of the site at Llandraw Farm and the proposed refurbishment of and extension of the existing farmhouse - to relate to revised schedule of proposed drawings. 204144 Black Hill Farm Flat, Blackhill Farm Proposed new glazed bay to the East Craswall, Hereford, Herefordshire elevation, a new external door and corner HR2 0PH window along with internal alterations. 204184 Lower House Farm, Longtown Proposed extension of agricultural building to Hereford HR2 0NT cover existing open yard for mixed use for livestock and in connection with existing wedding and function venue. 204310 Agricultural building at Meadow Application to determine if prior approval is Bank Farm Longtown Hereford required for a proposed change of use of HR2 0NA agricultural building to 3 dwellinghouses (two smaller & one larger) (Class C3), and for building operations reasonably necessary for the conversion 204306 Little Trewern Farm, Longtown Application for prior notification for the erection Hereford Herefordshire HR2 0LW of a new agricultural building.

9. GRANTS, REFUSALS & APPEALS NUMBER SITE DESCRIPTION DECISION P203343 Middle Wern Ddu Prior approval for change of use of Prior approval not Farm, Rowlestone, agricultural building to 2 dwelling required. Hereford, HR2 0ED houses (Class C3) and for building operations reasonably necessary for the conversion. P202972 Lily Cottage, Two storey rear extension. Approved with Walterstone, HR2 0DT Conditions

10. LICENCING MATTERS

(a) Environmental Health Matters – To note any further updates if available.

11. FINANCES & POLICY

(a) Accounts Outstanding and Financial Statement – A list of accounts for approval relating to December 2020 and January 2021 will be presented at the meeting.

(b) Budget Setting 2021/22 – To consider adopting the draft budget attached.

(c) Precept Request – To consider formally requesting a precept of £17,300 from Herefordshire Council.

(d) Clerk to the Council – To formally consider the appointment of a new Parish Clerk.

12. CLIMATE CHANGE

(a) Climate Change Priorities – At the previous meeting it was agreed to consider the Parish Council’s Climate Change priorities as an agenda item.

13. LENGTHSMAN & HIGHWAYS

(a) Parish Footpath Report – Please see the attached report for consideration and discussion.

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(b) Lengthsman Scheme Support – To receive an update on the support scheme Council has adopted.

(c) Lengthsman Works – To receive an update regarding the Lengthsman works. Works have been carried out in Craswall and Longtown. Council is requested to consider the recommendation for works to be undertaken from D C Gardening Services.

(d) Black Hill – To consider the recent concerns regarding damage in this area, the police response, possible signage and repairs required.

(e) Road Closure – To note that the Michaelchurch Road will be close between 8th and 19th February 2021.

(f) 30mph Wheelie Bin Stickers – To consider whether to obtain some 30mph speed limit stickers.

(g) Unclassified Roads – This matter was deferred at the previous meeting. A response has been received from Herefordshire Council regarding the process.

14. NOTE THE CORRESPONDENCE SHEET The following correspondence has been received:  Locality Steward Weekly Briefings – January 2021  HALC Information Corner/Training – January 2021  Herefordshire Council, Road Closures – Update to programme  Herefordshire Rural Hub – January 2021  Police Newsletter – January 2021  Talk Community Covid weekly updates

15. DATE OF NEXT MEETING – To note that the next meeting will be held on Wednesday 17th February 2021 at 7:30pm via the Zoom platform.

Topic: Longtown Group Parish Council Meeting Time: Jan 20, 2021 03:00 PM

Join Zoom Meeting https://us02web.zoom.us/j/85987744378?pwd=QktYdDViV3EzQlc2cWFJTVFHcm1CQT09

Meeting ID: 859 8774 4378 Passcode: 381176

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LONGTOWN GROUP PARISH COUNCIL Craswall, Llanveynoe, Longtown and Walterstone

Minutes of the Longtown Group Parish Council Meeting held remotely via the Zoom platform on Wednesday 18th November 2020 commencing at 7:30pm.

MEMBERS PRESENT: Councillors Cecil (Chair), Hardy (Vice-Chair), Guy, Hope, Palmer, Probert, Stinchcombe, Tribe and G Watkins.

ALSO PRESENT: Ward Cllr Jinman and the Clerk to the Council.

223/20 APOLOGIES FOR ABSENCE Apologies were received and accepted from Cllrs Probert and L Watkins

224/20 DECLARATIONS OF INTEREST AND APPLICATIONS FOR DISPENSATION There were no Declarations of Interest made and no requests for dispensation received.

225/20 ADOPT MINUTES OF PREVIOUS MEETING Council RESOLVED that the minutes of the Longtown Group Parish Council meeting held on 21st October 2020 be agreed and signed as a correct record.

226/20 OPEN FORUM – No members of the public were present. No matters were raised.

227/20 POLICE – Council noted that the Police were unable to attend. The monthly newsletter was noted.

228/20 WARD COUNCILLOR – The following Ward Councillor report presented by Cllr Jinman:  Cllr Jinman was currently liaising with the Locality Steward to try to sort out the responsibilities of landowners under Riparian Rights;  £2 million was being spent on C and U roads throughout the County out of the current Herefordshire Council budget;  Hereford Hospital had now closed for routine operations. Covid cases were on the rise and residents were encouraged to continue to observe the latest Covid advice;  There were concerns regarding potential flooding in the area over the next few months;  The Ewyas Lacey Group were liaising regularly with Herefordshire Talk Communities support. There were a number of lonely residents with some facing a real risk of depression;  Herefordshire Council would closely monitor the Wild Camping sites and would visit the area again next year. The change in legislation had created the issues experienced in 2020. The MP had been contacted highlighting the consequences experienced due to the legislative changes;  It was confirmed that more funding was normally allocated to classified rather than unclassified roads. Herefordshire Council was trying to focus on addressing drainage issues and the damage caused by large vehicles;  It was noted that the ditches cleared in Craswall were now filling up with leaves. Some lengths of ditching would benefit from being piped.

229/20 CORONAVIRUS UPDATE – The following update was received:  The website links to the Community Support Group had been uploaded onto the Council’s website. The link to the Walterstone Facebook page would be added;  The information about the availability of the food boxes would be added to the website;  New Covid posters would be requested.

230/20 PLANNING APPLICATIONS

(a) Planning applications – Council agreed to submit the following comments to Herefordshire Council:

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NUMBER SITE DESCRIPTION COMMENT P203504 Penyrhoel Farm, Proposed livestock buildings and No objection Walterstone HR2 0DZ covered manure store. P203377 Methodist Chapel, Lower Application for approval of No objection Maescoed, Herefordshire reserved matters following outline approval.194054/O (Change of use from place of worship to residential dwelling, including 3 No standard car parking spaces) P203587 Little Cwm, Dulas LBS: Installation of heat pump No comment Hereford, Herefordshire against the north wall of the HR2 0HL house. This does not require any alteration, extension or demolition of the listed building. P202957 Bramley House, Dulas Proposed widening of existing See below: Hereford, Herefordshire field entrance and relocation of HR2 0HW hedgerow to accommodate extended splays to make it safer for entering and exiting field. The Parish Council expressed concern regarding the poor visibility of the proposed access on to the highway. The access has never been formally approved previously and is not an existing access. The Parish Council wishes to request that the application needs to be fully reviewed to ensure that the access is safe. The Parish Council welcomes to submission of the application.

(b) Neighbourhood Development Plan Review – Following discussion, it was agreed not to undertake a review of the current NDP at the present time. Some concern was expressed regarding a potential development of 22 dwellings in Greyhound Close. This did not form part of the existing NDP.

231/20 GRANTS, REFUSALS & APPEALS – The decision below was noted: NUMBER SITE DESCRIPTION DECISION 203407 Little Trewern Farm, Prior notification of agricultural Prior approval required. Longtown, development - proposed building. Hereford, HR2 0LW

232/20 LICENCING MATTERS

(a) Cayo Retreat, Cayo Farm – Council noted the information received from the Enforcement Officer.

(b) Environmental Health Matters – Council noted that the Environmental Health Department of Herefordshire Council had been contacted regarding Cayo Retreat. A reply had been received but was considered unsatisfactory.

Following discussion, it was agreed to request an update on the actions taken during 2020 and clarification on what actions Herefordshire Council intends to take if the same issue occurs again during the 2021 season. Council was concerned that Herefordshire Council would not be in a position to react quickly enough in 2021 if the issues experienced during 2020 were repeated. It was also understood that the Wild Camping offer was likely to be copied by other farms in the area. It was agreed to suggest that a letter be sent from Herefordshire Council by recorded delivery prior to the start of the season reminding the site owners of their responsibilities.

233/20 FINANCES & POLICY

(a) Accounts Outstanding and Financial Statement – Council RESOLVED to approve the list of accounts for approval relating to November 2020:

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Cheque Payee Item Net VAT Gross DD 1&1 Internet Ltd Domain Name £5.00 £1.00 £6.00 100821 Mrs R Russell Clerk Salary Nov 20 £424.32 £0.00 £424.32 100821 Mrs R Russell Expenses Nov 20 £30.99 £0.00 £30.99 100822 Dore Transport Donation £300.00 £0.00 £300.00 100823 D C Gardening Services Lengthsman contract £1,440.00 £288.00 £1,728.00 £2,200.31 £289.00 £2,489.31

(b) Budget Setting 2021/22 – Following discussion, Council RESOLVED to adopt the draft budget for 2021/22. A final review would be considered at the next meeting when a final precept would be agreed.

(c) Grant Request, Dore Community Transport – Council considered the grant request from Dore Transport and, following discussion, RESOLVED to award a grant of £300 as a one off grant for all the additional support Dore had provided to the local community during the Coronavirus pandemic.

(d) Publicity of Events – Council discussed options to publicise events and the work of the Group Parish especially in Walterstone which does not receive a newsletter. It was agreed:  Update the website with a number of links including access to the Covid Business Grant, the Walterstone Facebook page and the link to report a pothole;  An article would be developed outlining the support the Parish Council had given to Climate Change and details of the various grants awarded.

234/20 CLIMATE CHANGE

(a) The Great Collaboration – Council noted that the meeting scheduled for 11th November 2020 had been cancelled. Cllr Hardy would circulate the revised date.

(b) Climate Change Survey – Council noted that a survey had now been published by the LIFE group. Closing date for the survey was 15th January 2021. It was agreed to consider the Parish Council’s Climate priorities on its next agenda.

235/20 LENGTHSMAN WORKS

(a) Lengthsman Scheme Support – Council noted that the Locality Steward had been contacted following the agreement to commission additional support to the existing Lengthsman. An update would be provided at the next Council meeting.

(b) Lengthsman Works – Council noted the works undertaken by the Lengthsman in Walterstone. It was agreed to find out whether the Lengthsman would be available prior to Christmas to carry out further works. The Lengthsman would also be doing some work in Craswall.

Concern was expressed that the grips that were currently being cleared did not lead anywhere which meant the water could not drain away. It was agreed to ask the Lengthsman and Locality Steward to advise on this.

(c) Unclassified Roads – It was agreed to defer this item until 2021.

236/20 NOTE THE CORRESPONDENCE SHEET The following correspondence was noted:  Locality Steward Weekly Briefings – November 2020  HALC Information Corner – November 2020  Herefordshire Council, Road Closures – Update to programme  Herefordshire Rural Hub – November 2020 newsletter  Police Newsletter – November 2020

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 Talk Community Covid weekly updates  Herefordshire Council Coronavirus updates (lockdown)  NDP Newsletter

237/20 DATE OF NEXT MEETING – Council noted that the next meeting would be held on Wednesday 20th January 2021 at 7:30pm via the Zoom platform.

There being no other business the Chair thanked members for their attendance and closed the meeting at 9241pm.

______CHAIR: DATE:

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