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Board of Trustees Meeting October 27, 2016

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Board of Trustees Meeting October 27, 2016 Catholic Schools Foundation Board of Trustees Meeting October 27, 2016 3:00 to 5:00 PM Wilmer Hale 60 State Street Boston, MA Agenda I. Welcome Bill Mosakowski II. Opening Prayer Fr. Marc Bishop III. Approval of Minutes from June 16, 2016 (Tab 1) Mike Rogers IV. Committee on Trustees (Tab2) Jack Regan V. FY17 Management Goals and Staffing Mike Reardon VI. FY17 Board Goals (Tab 3) Bill Mosakowski VII. Committee Goals and Reports Committee Chairs a. Allocations (Tab 4) b. Advancement (Tab 5) c. Finance, Investments and Audit – (Tab 6) MOTION VIII. 3-5 Year Priorities Mike Reardon IX. Executive Session Trustees Next Scheduled Meeting March 23, 2017 St. Julia Parish Hall Weston, MA 2PM – 4PM Pastor Principal Reception 4PM-6PM Tab 1 Catholic Schools Foundation, Inc. Minutes of the Board of Trustees Meeting June 15, 2016 MINUTES Members of the Board of Trustees in Attendance: Miceal Chamberlain, Rob Cunjak, R.J. Dourney, Kathryn Everett, Brian Gallagher, Richard Henken, Christine Komola, Peter Lynch, William Mosakowski, Rev. Paul O’Brien, Jack O’Connor (phone), Steve Principe, Jack Regan, John Remondi, Natalie Sanders (phone), Eileen Shapiro, Craig Tateronis and Tim Tully. Others Attending: Megan Adzima, Noel Dixon, David Foley, Susan Gartside, Amy Iseppi, Hillary Laggis, Kathleen Mears, Rob Morrissey, Michael Reardon, Gina Rindfleisch. I. Welcome Bill Mosakowski thanked everyone for attending the meeting and thanked Jack Regan for hosting at Wilmer Hale. II. Opening Prayer Mr. Mosakowski introduced Fr. O’Brien to open the meeting with a prayer. III. Nominating Report The agenda was amended to begin with the Nominating Committee as three of the five candidates for election were present for the meeting. Mr. Mosakowski thanked Jack Regan for his leadership of the Nominating Committee and the members of the committee for an excellent process. He went on to recognize the retiring trustees, Katie Everett, Monsignor Kelley and John Erikson for their service, dedication and commitment to the students and to the CSF Board. He also thanked Brian Gallagher and Rick Henken for their many years of service as the officers. Christine Komola is being nominated to be Treasurer and Mike Rogers nominated to be Clerk. Katie Everett told the Trustees it has been a wonderful opportunity for her to serve as a Trustee of CSF. She said CSF is well positioned to help more students. Ms. Everett indicated she would continue to support the work of CSF and be a resource. Mr. Regan outlined the Nominating Committee process and commented on the quality of the approach taken. He then summarized the five nominees; full bios were also included in the materials. Mr. Regan motioned to elect the following candidates to the Board of Trustees for a term of 3 years: Mrs. Tchintcia Barros Rev. Marc Bishop Mr. Noel Dixon Mr. David Foley Mr. Rob Morrissey There was a second to the motion and all were in favor of approving all five nominees as Trustees for a three- year term. The Trustees-elect present were invited to join the rest of the meeting and asked to say a few words about their background and the reason they want to be involved with the Catholic Schools Foundation. Mr. Regan also moved that the following Trustees be elected as officers of the Catholic Schools Foundation: William Mosakowski, President James Mooney, III, Vice President Christine Komola, Treasurer Mike Rogers, Clerk There was a second to the motion and all were in favor of approving the slate of officers presented above for terms of one-year. IV. Approval of Minutes from March 31, 2016 Mr. Henken asked for any comments or questions relative to the minutes from the March 31, 2016 Board meeting. With no comments, those minutes were unanimously approved. Mr. Henken noted that he will be stepping down as the Clerk and expressed his gratitude for the opportunity to serve and affirmed his continued passion for this work. V. Executive Director’s Report Before proceeding with his report, Mr. Reardon invited Hillary Laggis to review the Trustee Portal features on the website. Trustees were encouraged to make use of this portal to access meeting and other Board materials. A brief video with highlights from the year followed. The complete report contained in the materials was referenced. Mr. Reardon noted that a lot had been accomplished in the past year but there is still a lot more to do. The significant shift in the Elementary Scholarship Allocations process was the biggest change during the past year and the new process continues to help ensure good planning. He thanked the Board for their support of this one to one scholarship plan and indicated that one year later a lot has been learned and will be learned to help inform best practices. The FY17 draft goals were reviewed. It was noted that these goals were drawn from the mission statement and operating principles and informed by the visioning meetings held with each trustee. Mr. Reardon said that FY17 draft goals have more emphasis on fundraising and long term financial planning and the ability to protect current grants while looking for opportunities to make measurable impacts. The Committee and Board goals are aligned and create a strong and cohesive base from which to build. Mr. Mosakowski expressed his appreciation for the efforts of the committees and their alignment towards the organizational goals. A more focused review of progress against goals will be undertaken during the Board meetings in FY17 to demonstrate progress or challenges during the year. The report concluded with a short video created by Hill Holiday with outtakes from the Dinner video. VI. Other Committee Reports Committee Chairs Board Officers Mr. Mosakowski motioned to affirm the mission statement and operating principles as presented with no recommended changes. The motion was seconded and unanimously approved. Allocations Committee Mike Rogers the Allocations Committee chair was unable to attend and Megan Adzima was asked to give the Allocations report. Ms. Adzima began her report by thanking the Allocations Committee and said the Committee had two great successes: A more defined grant review process which was very beneficial to the schools A strong set of data to with which to work She referred to the FY16 detailed summary of the elementary and high school scholarship grants and non- scholarship support presented in the Board materials. The Allocations committee had a successful year with the new grant evaluation process and review of consistent demographic data, which will provide a base to measure growth and change moving forward. The first full year of one to one scholarship programs at the elementary school level, was completed and received positive feedback from schools because better stability and planning for the schools. Clearly defined processes and communications have led to a solid, stable, and clearly defined scholarship program. Data on the 8th grade graduates and the graduating seniors is included in the materials. Stronger student tracking and data will allow for a better understanding of the K-12 continuum. The plan is to engage and track high school graduates through email and social media and coordinate with the Catholic Schools Office as they are work with the National Clearinghouse for student data and the implementation of their student information system. The priority for the committee next year will focus on building a K-12 continuum and the Foundation’s funding guidelines and priorities. The Allocations Committee is requesting that the Board vote on the funding guidelines as presented with no changes at this time. Mr. Mosakowski motioned for the approval of the current funding guidelines as presented. The motion was seconded and with no objections raised the motion was approved. Finance Committee Christine Komola gave the report from the Finance Committee. The operating budget through April 30, 2016 was presented, it was reported that the May numbers were not completed in time for the meeting. It was reported that things are in line and there are no concerns. A new operating performance measure was presented. This document will become the base for long range- planning and provides a better look at performance relative to intent. This new performance measure will replace the current financial presentation in use at Board meetings. This new report does not replace the GAAP reporting that the Finance Committee reviews, but intends to better match intent with outcome on a fiscal year basis while creating a baseline for modeling. The Investment report through of May 31st was also reviewed. CSF investment pool is ahead of the S&P 500 by 10 basis points. The Investment Committee is working to restructure its reporting and meetings to better focus on questions of asset allocation and performance. The draft goals for the Investment Committee were included in the back of the packet. The proposed FY 17 budget which was included in the material was presented. It was noted that the scholarship budget was approved in the fall and the operating budget process begun in December. The budget is project based and the Finance Committee is kept informed as the process moves along. Ms Komola moved that the FY17 budget be accepted as presented. This motion was seconded and unanimously approved. Before moving to authorize the use of any calculated surplus, Ms. Komola indicated that this exercise should be undertaken, but it should be done in the context of the long range financial planning exercise and a larger conversation at the October Board meeting Ms. Komola moved to authorize the Finance Committee to reserve any portion of the operating surplus in excess of $100K for use in FY17 provided the following financial metrics are reviewed and an update will be provided at the October Board meeting.
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