Annual Report 2015-16

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 3 ANNUAL REPORT 2015–16 REPORT ANNUAL Each theme is supported by a strategic by Strategic Indicators. objective monitored Each strategic objective includes a number of Strategies for action. Each strategy contains a number of Commitments describing actions to be undertaken in a financial year. Delivery of the commitments is monitored and performance measures by relevant published in the indicators and the result Annual Report for that financial year. Five themes outline the key focus areas for focus areas Five themes outline the key four years. the next services throughout Council’s OF BOROONDARA CITY Council Plan and Budget 2013–2017Council Plan and Budget structure to provide leadership provide to Themes Strategic Measures Strategies Objectives Performance Commitments The Annual Plan 2015–16 defines actions that of the Council contribute to the successful delivery Plan during the financial year. parts: This Annual Report is divided into four 1 Report of operations 2 Financial statements 3 Performance statement 4 Indexes The Report of Operations contains information about our councillors, our organisation, and our community, the how we performed throughout most importantly, The section on our performance is divided into year. the five themes of our Council Plan, so you can easily link our performance to the original plan. The financial statements and performance statement Council’s detailed information that fulfils provide requirements. reporting financial to the included for ease of reference Indexes are content of this report. a we have produced In addition to this report, Our Story companion document – Our Community, 2015–16 the narrative behind our – which provides highlights and challenges of the year.

advocating the interests of our community to other advocating the interests communities and governments fostering community cohesion and encouraging active participation in civic life. ensuring resources are managed in a responsible responsible managed in a are ensuring resources and accountable manner providing leadership by establishing strategic providing objectives and monitoring achievements taking into account the diverse needs of our taking into account community in decision-making – – – – – Council’s roles include: roles Council’s The Annual Report 2015–16 details the performance year. during the financial of the City of Boroondara Our vision is for a vibrant and inclusive community with an outstanding quality of life. The Council Plan 2013–17 and outlines themes strategies to achieve this vision for the four-year Council term. The diagram following depicts the of the plan: structure Purpose About this report The City of Boroondara is committed to effective is committed to effective The City of Boroondara and corporate and sustainable forms of democratic Council and its administration governance to ensure has many meet community priorities. Our community input into Council decisions, opportunities to provide public including community consultation programs, forums and submissions to Special Committees of Council. – – – the local community. thelocal community. – and good governance to the municipal district and and district municipal the to governance good and –

Local Government Act 1989 Act Government Local The City of Boroondara is constituted under the the under constituted is Boroondara The City of 4 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Outcome Status by thefollowingsymbol: The outcomeoftheprogress againsteachstrategicindicatorisillustratedasapercentage depicted Council’s progress againsteachcommitmentisillustratedbythefollowingsymbols: for deliveryofeachcommitment. The followingsymbolsidentifythedirectorate orexecutivemanagementteamthathasresponsibility Directorate report this in Symbols 0 Development Completed Community CEO’s office 100

Percentage indicators

Commenced Corporate Services City Planning and Engagement Infrastructure Environment and Communications

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 5 89 40 41 41 42 49 52 56 60 71 75 66 137 151

ANNUAL REPORT 2015–16 REPORT ANNUAL

OF BOROONDARA CITY

Statutory information Financial Statements Performance Statement Indexes Our performance Planning and accountability Council Plan measured How we are engaged communities and Theme 1: Strong environment Theme 2: Sustainable Theme 3: Enhanced amenity Theme 4: Quality facilities and assets Theme 5: Responsible management Corporate governance Governance Governance and management checklist 3 3 4 7 8 20 24 26 26 27 32 35 37 37 11 14 16 18

Equal Employment Opportunity Program matters Other staff Council staff Our people structure Organisational Council wards Our councillors City profile Council offices Our Council Financial summary Operations summary A message from the Mayor A message from the CEO Message from Challenges and future outlook Challenges and future The year in review Council snapshot Highlights of the year Introduction Purpose Symbols in this report Annual Report 2015–16 About this report Contents The report of operations is our primary means of advising the Boroondara community about our operations and performance during the financial year.

Our purpose Vision The City of Boroondara’s vision, mission A vibrant and inclusive community and values state our long-term direction with an outstanding quality of life. and purpose, describe how we achieve our goals and outline the set of Mission principles and attitudes that underpin our service to the community. The City of Boroondara will provide services, facilities, support and advocacy to enable our community to further its sense of place and connection. Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 7 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY 74,453 rateable properties leisure 2.44 million visits to Boroondara’s and aquatic centres. 93 groups assisted by annual council 93 groups community grants requests completed removal 6,668 graffiti 71,053 tonnes of waste collected from kerbside bins shrubs, grasses 53,388 indigenous trees, planted and groundcovers centre by the contact 196,366 calls answered 2.36 million library items borrowed 1,501 new planning applications received – – – – – – – – – – – Fast facts – – – – – – – How we deliver enhanced services to the community How we deliver Taking full responsibility for our own decisions and actions full responsibility Taking our service delivery and timely in thorough Being professional, to feedback and responding Seeking, providing the challenges of the future in meeting and creativity Demonstrating foresight thinking is sought, encouraged and valued in which innovative Nurturing an environment service delivery in our Continuously looking for improvements colleagues with equality and consideration all customers, stakeholders and Treating they feel valued Caring about others and ensuring that when we communicate with others appropriately Listening, clarifying and responding Acting honestly and ethically on all occasions Acting honestly and we will do Doing what we say and transparency is characterised by openness Ensuring that our service their needs with others to identify and meet inclusively Working Building and sustaining sound relationships engagement and participation Encouraging effective

15% of Boroondara households live on less than households live on 15% of Boroondara $600 a week. 45% of Boroondara households had an income households had an 45% of Boroondara in the top 25% for Victoria (2011 Census). 25% of Boroondara’s employed residents work employed residents 25% of Boroondara’s within the municipality and just under 25% work in the City of Melbourne. Residents were born in more than 150 countries born in more Residents were than 120 languages. and speak more 22% of the population is aged between 0 and 17 years, and 33% 50 years and over. born were in Australia. residents 68% of Boroondara Boroondara has an estimated residential population has an estimated residential Boroondara of 174,787 people (as at 30 June 2015). The City of Boroondara includes the suburbs of includes the suburbs The City of Boroondara Ashburton, Balwyn, Balwyn North, Camberwell, Deepdene, Hawthorn, Hawthorn East, Canterbury, Kew and Kew East, and parts of Glen Iris, Surrey Hills and Mont Albert. Respect Innovation Accountability Integrity Collaboration Our Values – – – – – – – – – – – – – – –

City profile – Values 8 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction – – – – – – Achievements: – – – Strategic objectives: communities Strong engaged and Theme: the fivethemesofourCouncilPlan: A summaryofourachievementsdividedinto Highlights of the year – – – – – – – – – and requirements are alignedwithcommunityexpectations to ensure Council’s communicationchannels developed aCommunicationChannelsStrategy Boroondara Eisteddfod celebrated the25thanniversaryof with NorthBalwynRotaryClub North BalwynBowlingClub,incollaboration commenced planningtheMen’s Shedatthe and Tourism Strategy2016–21 developed thedraftEconomicDevelopment developed theBoroondara LibraryServicesPlan Strategy 2015 adopted theChildren andYoung People’s in ourcommunitytobesupportedandinvolved. Opportunities are provided toenablepeople planned accordingly. Community needsare identifiedand responses to theminachievingBoroondara’s vision. Our communityhasasayinmattersofinterest – – – – – – – – – – – – – – – – – – – – Event 2015 conducted theBoroondara WhiteRibbonDay adopted theBoroondara ArtsPlan2015–18 Guide toMelbourne’s East The Boroondara PocketBook–Your Insider’s Excellence –MarketingCategoryforthepublication Economic DevelopmentAustraliaAwards for recognised asafinalistinthe2015National adopted theSportandRecreation Strategy2016 providers andcommunityworkers more than100communitymembers,service hosted theinauguralDisabilitySummitattracting and childhealthsuite an additionalkindergartenroom andmaternal expanded theSurrey Hills Preschool toprovide opening hours reviewed theBoroondara LibraryService 2015–20. developed theCommunityEngagementPolicy Tuning IntoTeens, inpartnershipwithCamcare facilitated asix-weekparenting program called celebrations atKewCourtHouse Day ObservanceCommittee(NAIDOC)Week conducted NationalAboriginesandIslanders Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 9 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY produced a brochure on regulatory requirements requirements on regulatory a brochure produced boundary and corner fences associated with front Urban conducted the 2016 Boroondara Design Awards Planning Scheme Review completed the Boroondara Program. Abandoned Vehicle Council’s reviewed The character of our neighbourhood is protected neighbourhood is protected The character of our and improved. Action Plan 2016 adopted the Heritage implemented an Internal Infringement Review Framework an online form for the lodgement introduced permit of objections for advertised planning applications 2016 adopted the Graffiti Management Strategy Housing Strategy completed the Boroondara – – – – – – – – – – – – – – Theme: Enhanced amenity Strategic objective: – Achievements: – – – – –

introduced an online hard waste booking form an online hard introduced installed 365 solar panels at Kew Recreation gas annual greenhouse to reduce Centre emissions by 190 tonnes. completed the design and community consultation completed the design and community for a wetland in Chandler Park, Kew added 190 listings of native trees to the added 190 listings of native trees List Tree Significant Boroondara awarded the United Nations Association of the United Nations Association awarded in Day Award Environment Australia 2016 World the Local Government category for the Biodiversity led on East project, Monitoring in Melbourne’s Action behalf of the Eastern Alliance for Greenhouse delivered Stage 2 of the Wintondelivered Food Forest Road and for the recycling completed a pilot project of small electrical appliances reuse developed the Open Space Asset Management Plan Management Asset Space Open the developed Management implemented the Glenferrie Water system Plan by installing a storm water harvesting delivered the 2015 Boroondara Sustainability the 2015 Boroondara delivered for Schools Awards Our natural and urban environment is improved is improved environment Our natural and urban in a sustainable way. – – – – – – – – – – – – – – – – – – – – – Achievements: Strategic objective: – Theme: environment Sustainable 10 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction – – – – – – – – – Achievements: – Strategic objective: assets and facilities Quality Theme: – – – – – – – – – – Tennis Pavilion. South completed constructionoftheHawthorn footpaths conducted aconditionsurveyofBoroondara’s of theShoppingCentre Improvement Plan improved thestreetscape aspart atHarpVillage upgraded theCamberwellFresh FoodMarket Traffic School completed renewal worksattheKew Recreation Centre redevelopment oftheAshburtonPooland Design andDevelopmentAward forour Award andtheNationalSportsConventionFacility Tasmanian branch)Leisure Facilities(Development) awarded theParksandLeisure Australia(Victorian/ Arts Centre developed theCivicSpaceatHawthorn Oval Barnard ReserveEastern completed reconstruction worksattheGordon Centres 2015 adopted theLanewaysStrategyforShopping assets andfacilitiesare proactively managed. The community’s current andfuture needsfor – – – Achievements: – – Strategic objectives: Responsible management Theme: – – – – – – – – – – – – – – – – – – – – – – – accounts payable implemented paperlessinvoiceprocessing for (OHS) StrategicPlan2015–18 launched ourOccupationalHealthandSafety Customer ExperienceImprovement Strategy commenced implementationofour are carriedout. Sound financialandriskmanagementpractices reflects transparent, accountableandfairpractices. services bycapableandprofessional people Decision-making inthedeliveryofhighquality GoldCare MobilityPlusapplication. Achievement Award forimplementationofthe Technology Awards forExcellence–Team awarded (MAV) theMunicipalAssociationofVictoria Resources InformationSystem developed animplementationplanfortheHuman Information ManagementSystem implemented Council’s OHSHazard andIncident Customer RelationshipManagementSystem commenced implementationofa of Informationstatement revised andupdatedCouncil’s Freedom to accuratelyforecast callcentre traffic implemented aWorkforce ManagementSystem to maintainahealthyandactiveworkforce introduced apilotprogram providing opportunities throughout theorganisation conducted amysteryshoppingprogram introduced aprocess toimprove research projects

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 11 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY continue to streamline processes to improve to improve processes continue to streamline customer experience and efficiencies. conduct the Council election and induction conduct the Council of the new Council and face-to-face to phone channel shift from and systems online customer requests of the Balwyn Library redevelopment natural and urban our continue to improve way in a sustainable environment continued implementation of the Customer Strategy Experience Improvement Hub construction of the North East Community of embrace new technology with the view enhancing productivity Gap Study conduct of a municipal wide Heritage heritage of the City’s to support the protection Plan Community development of the Boroondara – – – – – – – – – – – The Future: – – – – – – – – –

introduction of the Commonwealth Home Support introduction Government funded by the Australian Program, Program. Care the Home and Community replacing replacement of Council’s Document of Council’s replacement Management System increasing growth in Boroondara’s in Boroondara’s growth increasing ageing demographic of skilled staff retention competitive retail environment placing significant environment competitive retail shopping centres on Boroondara’s pressure implementation of the new Customer Relationship implementation of System Management (CRM) reform of Victorian Governmentreform policies planning and controls of rate capping introduction uncertainty of future government funding uncertainty of future – – – – – – – – – – – – – – – – – Challenges: – future outlook future and Challenges

The year in review

14 A message from the Mayor 16 Message from the CEO 18 Financial summary 20 Operations summary

Image to be placed 14 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction stages oflife. designed tomeetcommunityneedsthroughout all (almost $3.3billion)anddeliveramultitudeofservices We managealargenumberofcommunityassets infrastructure inthelongerterm. will inevitablyhaveimpactsonservicesand in themediumterm.Howeverwebelievepolicy accommodate ratecappingwithoutcuttingservices our prudentmanagementmeansthatwecan Price Index(CPI).Whileweremain opposedtothis, commencing from 2016–17,basedontheConsumer announcedratecapping Government The Victorian will bedebtfree by2026. by payingoff ourloansfaster, withaforecast thatwe We are buildingourfinancialcapacityforthefuture our lowestrateincrease inadecade(4.5percent). For thethird consecutiveyearwewere abletodeliver deliver strong financialmanagementforour residents. The 2015–16financialyearsawuscontinueto review ourprocesses anddigitalcapacity. us shapethefuture ofourservicedeliveryaswe community tocontributediscussionshelp seamless. Throughout theyearweaskedour ensure your interactionswithCouncilare increasingly world. We investedinthistransformationtohelp community expectationsinanincreasingly digital transform thewayweworktomeetchanging Boroondara CustomerFirstProgram, whichwill A priorityforusoverthepastyearhasbeen our decisionsforthefuture ofourwonderfulCity. in afinancially responsible way. Communityinputhelpstoguide We provide high-qualityfacilitiesandservicesthatare delivered with anoutstandingqualityoflife. Our visionforBoroondara isavibrantandinclusivecommunity A message from the Mayor paths andentryworks,ShoppingCentre Improvement Parkmasterplanworksincluding building, Victoria projects U3A includedanextensiontotheHawthorn ArtsCentreHawthorn CivicSpace.Additionalnew Food Marketentryworksand$1.2milliononthe Management Plan,$0.7milliononCamberwellFresh These included$1.6millionontheGlenferrieWater Another $8.9millionwasinvestedinnewprojects. circulation toimprove publicsafety. car parkingandimproved pedestrianandvehicle court, crèche,dedicatedgymnasticsspace,additional fitness gymandprogram rooms, basketball/netball completed inJune2016.Thecomplexincludesanew the expansionofBoroondara SportsComplex, This financialyearwesaw$10.3millionspenton Hub, bothinBalwynNorth. and designworkforanewNorthEastCommunity redevelopment oftheBoroondara SportsComplex needs. Two majorprojects thatcommencedwere the our facilitiescontinuetoserveevolvingcommunity place tolive,workandplaymeanswemustensure 32 buildings.OurfocusonmakingBoroondara agreat Our buildingmaintenanceprogram sawworkon $19 millionontherenewal ofcommunitybuildings. spent ondrains,footpathsandlocalroads, and and streetscapes. Aspartofthis,$15.8millionwas $4.1 milliononourparks,openspaces,playgrounds renewal, expansionandupgradeofassets,including This year, weinvestedmore than$45millioninthe Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 15 ANNUAL REPORT 2015–16 REPORT ANNUAL

OF BOROONDARA CITY Cr Jim Parke Mayor $5 million on families and youth services such $5 million on families and youth services as maternal and child health and the Headspace Hawthorn consortium. $8.6 million to operate our five public libraries $8.6 million to operate our five public every day of the week $12.4 million on aged, disability and health $12.4 million on aged, disability and care services, such as immunisation, aged members and disability support for vulnerable of our community – – – – recreation Other City-wide facilities include five which attract over two and a half million centres, Centre, Tennis the Boroondara visitors annually, Skate and BMX Park, Macleay Park Boroondara and Public Golf Course Netball Courts, Freeway School. the Kew Traffic buildings and maintain 43 In addition, we provide kindergarten, for community organisations offering services. occasional and long day care on the continued support work relies All of this great local businesses, and input of our residents, I thank and Council officers. community groups everyone who has helped shape these many achievements in 2015–16. – – Plan works at Harp Village and Gordon Barnard Barnard Plan works at Harp Village and Gordon Reserve East oval reconstruction. we continue Beyond our focus on new projects, a range of ongoing services to to fund and offer the community: 16 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction strategic plans. Councils’ statutoryobligation todeveloplong-term rate revenue forCouncilsandisinconsistent with Rate cappingcreates uncertaintyaround future which forthecomingyearis2.5percent. capped attheConsumerPriceIndexforecast, that councilscangenerate.Theincrease hasbeen imposed acapontheannualincrease inraterevenue has Government disappointing thattheVictorian we agree thatratesmustbekeptaffordable, itis year, there were alsosomechallenges.Although While there were manyachievementsoverthepast will alwaysbegiventotheirparticularneeds. or indeedwishto,usedigitalservices.Consideration recognise thatnotallmembersofthecommunitycan, phase ofthisdigitaltransformationproject. We also Many ofourcustomershavehelpedusinthedesign at thecentre ofeverythingthatwedo. processes andITsystems,puttingthecustomer Council byremoving doublehandling,improving provide a seamlessexperienceforthosedealingwith review theworkwedoandhowit.We aimto create seamlessandintuitivedigitalexperiences First Program toimprove ourmanagementsystems, This yearweembarkedontheBoroondara Customer good customerexperience. frustrating processes thatgetinthewayofa offering iscontemporaryandthatwesimplify we continuetoworkhard toensure thatourservice and metropolitan area. Whileweare verypleased, as oneofthetopperformingcouncilsacross thestate Survey, theCityofBoroondara wasyetagainranked CommunitySatisfaction state-wide LocalGovernment has asayinmattersofinterest. Intheannual We are committedtoensuringthatourcommunity andBudget2015–16. 2015–16 how wemetourobjectivesandcommitmentsintheAnnualPlan achievements andchallengesfortheyear, aswellreport on The AnnualReportprovides usanopportunitytodetailour I amdelightedtopresent Council’s AnnualReportfor2015–16. Message from the CEO of thesecontributionsare unpredictable. budgeted conservativelyasthetimingandvalue space contributions.Opencontributionsare revenue streams andincreased revenue foropen predicted. Thiswasduetoconservativebudgetingof with anetsurplusof$41.12million,abovewhatwas cent underway. Ourfinancialposition remains sound Annual Plancommitmentswiththeremaining 5per In 2015–16,Councilcompleted95percentofits and heritage. what weloveaboutBoroondara’s streetscapes the communityinformedonourprogress topreserve continue toaddress andkeep communityconcerns of ourCitytomaintainitsresidential character. We will dwellings perlotandatwo-storey heightlimittoparts community. There isnowalimitin thenumberof introduce betterresidential designstandards forour We’ve hadsomesuccesswithouradvocacyto approval ofthesedevelopmentsare verylimited. responsibilities andstatutorypowersregarding the buildingregulationsGovernment andCouncil’s homes. Singledwellingsare builtunderVictorian being demolishedandreplaced withlargemodern that residents are aboutestablishedhomes concerned close to1,000submissions.There isamajorityview dwellings onourCityearlierthisyear, wereceived community viewsabouttheimpactofnewsingle with nosilver-bullet solution.WhenCouncil sought expectations. Thisisacomplexandcontentiousissue directionGovernment inplanningwithcommunity Council constantlybattlestobalancetheVictorian Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 17 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Phillip Storer CEO I would like to take this opportunity to thank Council to deliver for their commitment and efforts staff diverse range of services, and particularly Council’s improvements their enthusiasm to identify process the organisation. Thank you to the community across vision for your support and input to deliver Council’s over the past year. $4.5 million for reserves required for open for open required $4.5 million for reserves space and defined benefits $1.2 million for non-cash accounts entries to budget. compared $3.5 million for projects commenced but $3.5 million for projects not yet completed $5.7 million for funding received for capital $5.7 million for funding received undertaken and to be completed projects in 2017/18 $22.4 million reduction in debt over the next $22.4 million reduction two years – – – – – – – surplus. This leaves $3.7 million as the available is an essential financial A surplus net result the strategy that allows us to maintain and renew $3.3 billion net community assets under Council’s assets at the maintain infrastructure We control. expected levels, while continuing to deliver the Council invested services needed by the community. works expansion and upgrade $45 million in renewal, during the 2015–16 year. and outlined in the Mayor’s this report, Throughout message, you will see evidence of a number of initiatives that have been service and infrastructure facilities outstanding community completed to provide and opportunities for the community to meet, learn and recreate. – – – The $41.12 million surplus is largely committed The $41.12 million surplus is largely and reduction funds to a range of community projects in debt, including: 18 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction the $3.31billionnetcommunityassetsunderourcontrol. sound financialstrategythatprovides capacityto renew $30 million.Sustainingasurplusunderlyingresult isa contributions andnon-monetaryasset–is removing non-recurrent capitalgrantincome,monetary The adjustedunderlyingsurplusofCouncil–after equipment of$1.48million. on disposalofproperty, infrastructure, plantand bad anddoubtfuldebtsof$0.34million,offset byaloss (including leasedassets,trainingandfleetcharges) achieved savingsinotherexpenditure of$0.79million million andinterest incomeof$0.82million.Council rates of$0.60million,refund ofcarbontax$0.89 statutory feesandfinesof$2.38million,supplementary contributions of$5.70million(mainlyopenspace), primarily duetohigherthanbudgetedmonetary surplus of$30.16million.Thefavourablevarianceis This surpluscompares favourablytotheoriginalbudget Council achievedasurplusof$41.12millionin2015–16. Operating position sections ofthisreport. within theFinancialStatementsandPerformanceStatement performance isoutlinedbelowwhiledetailedinformationincluded Council’s financialposition remains sound.Asummaryofour Financial summary 10 20 0 0 50 Net operatingresult ($million) 0 2012–1 23.39 201–1 23.23 201–15 30.12 2015–16 41.12 of 243.59% indicates a satisfactory financial position. of 243.59%indicatesasatisfactoryfinancialposition. assets asapercentage ofcurrent liabilities.Ourresult commitments, iscalculatedbymeasuringourcurrent ratio, whichassessesCouncil’s abilitytomeetcurrent deposits greater than90days.Theworkingcapital year duetothemovementinfundsinvestedterm Cash hasincreased by$27.50millionfrom theprevious Liquidity Boroondara SportsComplex. the expenditure in2015-16of$10.3millionforthe to depreciation –was137%.Thismainly dueto measured bycomparingassetrenewal expenditure revenue –was4.12%.Ourassetrenewal ratio– bearing loansandborrowing repayments torate repayment ratio–measured bycomparinginterest- Council’sAt theendof2015–16, loansandborrowings million andcashflowfrom operationsof$39.72million. Thiswasfundedfrom capitalgrantsof$2.19 2015–16. We invested$41.91millioninrenewal worksduring levels whilecontinuingtodelivercommunityservices. Council maintainsinfrastructure assetsatexpected Obligations 100 150 200 250 Working captialratio% 50 0 2012–1 145.50 201–1 176.15 201–15 191.42 2015–16 243.59

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 19 78.28 201516 ANNUAL REPORT 2015–16 REPORT ANNUAL 77.40 20115 74.35 2011 OF BOROONDARA CITY 73.12 20121 0 6 2 0 Stability and efficiency rates, user fees, from Council raises revenue rates contributions. Council’s fines, grants and to rate revenue compares concentration, which was 78.28% for adjusted underlying revenue, 2015–16. on rates as a source Council is very reliant on many because of statutory restrictions of revenue of payments fees and charges and the declining level the Victorian Governmentfrom to fund services, This these services. to the cost of providing compared residential rate per in an average residential resulted charges. assessment of $2,153, including waste Rates concentration ratio % 137 4.12 2015–16 2015–16 145 18.33 201–15 201–15 150 13.65 201–1 201–1 226 2.15 2012–1 2012–1 0 50 0 5 250 200 150 100 Asset renewal ratio % Asset renewal Loans and Borrowings repayments ratio % repayments Loans and Borrowings 10 15 20 20 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction improved technology. study area, alargercommunitymeeting room and areas, improved accessto thecollection,anewquiet been finalisedandincludes more casual reading The designfortheredeveloped BalwynLibraryhas with appealingspacestomeet,read andstudy. transformation intoamore contemporarylibrary The BalwynLibrarywillundergoan$8million Balwyn Library The upgradedcentre wascompletedinlate June 2016. improved carpark. rooms aswelladedicatedgymnasticsspaceand rooms, basketball/netballcourt,crècheandchange The renewed centre hasanewgymandprogram Leisure Centre andBSCintoonestate-of-the-artfacility. consolidated alloftheservicesoffered attheBalwyn Sports Complex(BSC)iscomplete.Theproject The $13.5millionredevelopment oftheBoroondara Boroondara SportsComplex Major projects ratio of2.44at30June2016. calculation. Councilhadapositiveworkingcapital assets andakeydeterminantintheworkingcapital Cash isthelargestcomponentofCouncil’s current financial sustainability. considers thisakeyindicatorofCouncil’s overall indicate financialdifficulty. TheAuditor-General Victoria assets are lowerthancurrent liabilities)thenitmay indicator measures lessthan1.0(thatis,ifcurrent liabilities (payablesandshort-termprovisions). Ifthis current assets(cashandreceivables) tocurrent liabilities. Theindicatorismeasured bycomparing working capitalwhichisthecapacitytofundshort-term An importantmeasure offinancialsustainabilityis Working capitalindicator Economic factors services are intheOurPerformancesectiononpage40. support thewellbeingandprosperity ofourcommunity. More detailsaboutour accountability ofCouncil’s budget.Theseservicesandcommunityinfrastructure building; tobusinessdevelopment,planningforappropriate developmentandensuring traffic regulation, openspace,youthfacilities,wastemanagementandcommunity Council deliversabroad rangeofservicesrangingfrom familyandchildren’s services, Operations summary

Centre forabout14months. relocated tothesiteofformerBalwynLeisure temporarily and duringthatphaseBalwynLibrarywillbe Construction isexpectedtocommenceinlate2016, open inmid-2018. anditisplannedto is duetobeginin2016–17, The designhasbeenfinalisedandconstruction health andfamilysupportservices;openspace. lounge; alargemulti-purposefunctionroom; allied andChildHealthCentre; Greythorn Maternal alibrary Early ChildhoodCentre andKindergarten;relocated community meetingrooms; anexpandedGreythorn memorabilia; aneighbourhoodhouseand It willincludetheNorthBalwynRSLandits for residents. offer arangeofcommunityservicesandprograms The $17.3millionNorthEastCommunityHubwill North EastCommunityHub and itisanticipatedthenewfacilitywillopenin2018. plan. Constructionisexpectedtocommencein2017 based oncommunityfeedbackreceived onthe concept the newbuilding.Adetaileddesignisbeingdeveloped residents andtradersprovided ideas forthedesignof In late2015,CCCparticipantsandusergroups, local all agegroups. the opportunityfornewactivitieslocalresidents of spaces forcommunityprograms andgroups, providing The newfacilitywillhavemore variedandfunctional a diverserangeofactivitiesandprograms. to bettermeetthecurrent andfuture demandfor FairholmGrove Community Centre (CCC)at33–35 Planning beganforaredeveloped Camberwell Camberwell CommunityCentre

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 21

ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Organisational changes During 2015–16,and name minor reporting completed were changes to the organisation structure moved from including, the Innovation Department to the Directorate and Infrastructure the Environment the from Office, Library Services separated CEO’s to form twoArts and Cultural Services Department and Parks Services departments; Infrastructure merged into one Departments were and Gardens department as Parks and Infrastructure. Disability Summit inaugural Disability Summit in JulyCouncil hosted the a forum for people with provided 2015. The summit and community service organisations disabilities, carers andto discuss their information needs, experiences aspirations about key disability topics. Library Services website Boroondara a website delivered Library Services A new Boroondara library services. for Council’s new and functional profile community consultation for from Feedback received a website design was utilised to produce the project that meet the needs of the community. with features

Council adopted a Graffiti Management Strategy Graffiti Strategy in June 2016. The strategy sets out a proactive, to graffiti and collaborative approach coordinated and aims to improve management in Boroondara the overall amenity of public spaces. Council adopted a Children and Young People’s People’s and Young Council adopted a Children a framework Strategy in November 2015. It provides young people and their families, for supporting children, young children, than 850 More and service providers. people and their families, as well as a range of consulted were agencies and service providers, Children and Young People’s Strategy People’s and Young Children to help develop the strategy. Council implemented the Glenferrie Water Management Water Glenferrie implemented the Council and installed a storm water Plan during the year, and secure a more harvesting system. It provides and Glenferrie for Grace Park sustainable water source an alternateOval, and provides water supply for other parks when needed. Boroondara Glenferrie Water Management Plan Glenferrie Water Civic Space wasThe new Civic Space at Hawthorn Arts Centre developmentofficially opened in January 2016. The the community with an expansive, provides to meet and pedestrian-friendly and welcoming area socialise, on the doorstep of the Hawthorn Arts Centre precinct. and popular Glenferrie Shopping Centre Council adopted the Boroondara Housing Strategy Boroondara Council adopted the Major achievements Housing Strategy Boroondara a strong in December 2015. The strategy places neighbourhood character emphasis on protecting the and heritage places. The strategy recognises range of housing a diverse importance of providing to cater for differing appropriate, options, where housing needs in Boroondara.

Our Council

24 City profile – Boroondara 26 Council offices 26 Council wards 27 Our Councillors

Image to be placed 24 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction daily livingtasks. and 3.7%ofthepopulationneedsassistancewith largest populationofpeopleaged85yearsandover, areas,local government Boroondara hasthefifth years, and33%is50yearsover. AmongVictorian 22% ofthepopulationisagedbetween0and17 Boroondara, 12 to24yearsandover50years.Within to 49years,andalargerproportion ofresidents aged proportion ofresidents agedzero tofouryearsand25 with thegreater area, Melbourne wehavealower of 174,787people(asat30June2015).Compared Boroondara hasanestimatedresidential population Population cities inJune1994,theCityofBoroondara wascreated. theamalgamationofthese Kew andCamberwell.With encompassed theareas thatwere tobecomeHawthorn, District RoadBoard, formedin1854,which bodywastheBoroondaraThe firstlocalgovernment translating itas‘where the ground isthicklyshaded’. he tooktheword from theWoiwurrung language, Boroondara, andbecausethearea wasdenselywooded in 1837,RobertHoddledeclared ittheParishof partsofourCity.northern Aftersurveyingthearea Boroondara includetheWurundjeri peopleinthe The Traditional Ownersofthelandthatcomprises History of GlenIris,Surrey HillsandMontAlbert. East,Kewandparts Hawthorn Hawthorn, Balwyn, BalwynNorth,Camberwell,Canterbury, Deepdene, The CityofBoroondara includesthesuburbsofAshburton, profileCity – Boroondara Population byagegroup (%) 10 15 20 25 0 5 Greater Melbourne Boroondara

0−4 5.1 6.5

5− 8.5 11 8.4 12− 8.1 17 7.3 18− 11.1 24 10.1 25− 12.8 34 15.4 and 24%were from India. of migrantssettlinginBoroondara were from China 40% populationby903residents.born In2015–16, populationgrewborn by2,548peopleandtheIndian community. Between2006and2011,theChinese of birthandmore than120languagesspokeninour not themainlanguage.There are over150countries the majoritycomingfrom countrieswhere Englishis overseas,with quarter ofthepopulationwasborn linguistically diverse.Atthe2011Census,overa in Australia,weare becomingmore culturallyand While 68%ofBoroondara residents were born Where are wefrom? in avarietyofsubjects. course orobtaincertifiedpre-accredited training centres where residents cancompleteashort The Cityhas10neighbourhoodandcommunity campus andtwoUniversitiesoftheThird Age. University, TAFE, Swinburne aUniversityofMelbourne primary andsecondaryschools,aswellSwinburne special educationschools,including13combined areas,government with57secondary, primaryand local concentrations ofschoolsallVictorian By area, Boroondara hasoneofthehighest Education hub 35− 20.9 49 22 50− 13.2 59 12.1 60− 9.4 69 9 70− 7.9 485+ 84 7.4

2.9 1.8 Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 25

P

ANNUAL REPORT 2015–16 REPORT ANNUAL

N E

P P OF BOROONDARA CITY Metrapolitan Melbourne

A detailed map of the City and the ward boundaries is included on page 26. Open spaces and leafy streets, its green retained has Boroondara and sustainable to water-wise due parks and gardens an has is rich in its biodiversity, practices. The City 600 hectares array of flora and fauna, and about access have of open space. The majority of residents to public open space close to their homes. to Like other municipalities, we face a challenge environment, of our current maintain the standard of climate liveability and heritage amidst the impacts and pollution, change, water shortages, increased population densities and development. increasing information and statistics about the City of For more go to www.boroondara.vic.gov.au/AAB Boroondara, Transport The City has extensive train, tram and bus transport without easy access to but still has areas routes, on private households rely public transport where vehicles. Our sustainable transport pathways continue cycling paths to expand, with over 57km of on-road 34km of The City has on arterial and local roads. major trails, including the paths across shared and Main Yarra Anniversary, Creek, Gardiners Koonung trails. How do we live? had 65,164 At the 2011 Census, Boroondara separate houses (62% of dwellings, ranging from dwellings, all dwellings) to medium and high density commonly found in Hawthorn and more which are is a major issue Hawthorn East. Housing affordability Average with lower income earners facing rising rents. affording first-home buyers experienced difficulties in housing market, one of the most a home in the City’s expensive in Victoria. About 1.3% of Boroondara’s for non-profit housing is social housing (provided purposes), which includes community-based and public housing. Where do we shop? Where sector retail/commercial has a strong Boroondara at Camberwell with the main shopping strips located Glenferrie Junction, Kew Junction and Hawthorn’s has 50 strip shopping centres. Road. Boroondara Work and income Work work residents employed A quarter of Boroondara’s and just under a quarter within the City of Boroondara Melbourne.work in the City of Six in ten employed compared managers or professionals, are residents Melbourne.to four in 10 in Metropolitan Income levels for higher than average andindividuals and households are households have an income in the 45% of Boroondara 15% of Boroondara top 25% for Victoria. However, week. households live on less than $600 a 26 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction

people andlandmarksinBoroondara’s history. significance fortheareas covered, honouring significant the communitiestheyrepresent. Ward nameshave The namesofthewards were chosentoreflect City ofBoroondara’s 10Councilwards Email: [email protected] Telephone: 92784444 Website: www.boroondara.vic.gov.au Camberwell 8 InglesbyRoad, Camberwell office Council offices STUDLEY PARK ROAD PARK STUDLEY Glenferrie Ward

CHURCH STREET

Cr SteveHurd BURWOOD ROAD BURWOOD Studley Ward Cr PhillipHealey Hawthorn ArtsCentreHawthorn Hawthorn 360 BurwoodRoad,

PRINCESS STREET EARL STREET EARL

HIGH STREET

RIVERSDALE ROAD RIVERSDALE

Gardiner Ward STREET ASQUITH

BARKERS ROAD BARKERS COTHAM ROAD COTHAM Cr CoralRoss

AUBURN ROAD E

TOORONGA ROAD A S

Junction Ward T

E Cr JackWegman

R

N

F R

E HARP ROAD HARP E Cotham Ward W and CivicDrive,Kew CothamRoad Corner Kew Library A Y

Cr JudithVoce TOORAK ROAD TOORAK

BURKE ROAD

CANTERBURY ROAD CANTERBURY

CAMBERWELL ROAD CAMBERWELL

MONT ALBERT ROAD ALBERT MONT BELMORE ROAD BELMORE GLEN IRIS ROAD Solway Ward Cr KevinChow

BULLEEN ROADBellevue Ward

SUMMERHILL ROAD Cr JimParke

Lynden Ward BALWYN ROAD

Camberwell VIC3124 Private Bag1 Postal address WHITEHORSE ROAD WHITEHORSE Cr HeinzKreutz HIGHFIELD ROAD Maling Ward Cr JaneAddis Maranoa Ward Cr PhilipMallis

WARRIGAL ROAD GREYTHORN ROAD UNION ROAD Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 27 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY October 2012 March 2003–MarchMarch 2004–November 2004, March 2004

9835 7849 0417 708 182 [email protected] 0409 887 097 [email protected] 9835 7842 0438 005 225 [email protected] 0419 333 333 [email protected] 9835 7841 9835 7840

Cr Steve Hurd parts of Hawthorn , representing Glenferrie Ward First elected: October 2012 T M E T E Cr Coral Ross , including parts of Hawthorn, Hawthorn East, Camberwell and Glen Iris Ward Gardiner 2002 First elected: March Mayor: 2007–08, 2013–14 and 2014 –15 T M E M E Cr Judith Voce Kew East, Deepdene, , including parts of Kew, Cotham Ward parts of Balwyn and Balwyn North 1999 First elected: March Re-elected: Mayor: M Cr Jim Parke Kew East and part of Balwyn North , including most of Bellevue Ward First elected: October 2012 Mayor: 2015 –16 office: 9278 4457 Mayor’s T

Ten councillors are the elected representatives of all residents and ratepayers across the and ratepayers across residents of all elected representatives the councillors are Ten developing of the municipality, for setting the strategic direction responsible They are City. organisation. the performance of the and monitoring service standards identifying policy, Council is responsible for the stewardship and corporate governance and corporate of the organisation. the stewardship for is responsible Council term. a four-year Council for elected this community 2012, the Boroondara In October by one councillor. represented each is divided into 10 wards, The municipality Our Councillors 28 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Our Councillors(continued) E M T First elected:October2012 Maling Ward, includingpartsofCanterbury, Surrey HillsandBalwyn Cr JaneAddis E M T Mayor: 2011–12 First elected:March 2002 Lynden Ward, includingpartsofCamberwell,GlenIrisandCanterbury Cr HeinzKreutz E M T and2012–13 2009–10 2008–09, 2005–06, –05, Mayor: 2004 First elected:March 2002 Junction Ward East,CamberwellandCanterbury , includingpartsofHawthorn Cr JackWegman E M T First elected:October2012 Maranoa Ward, includingpartsofBalwyn,BalwynNorthandMontAlbert Cr PhilipMallis

[email protected] 0409 267902 9835 7845 [email protected] 0438 006656 9835 7844 [email protected] 0438 011665 9813 4749 [email protected] 0418 564410 9835 7846 Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 29 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY 9852 7967 0437 374 773 [email protected] 9835 7847 0427 544 328 [email protected]

Cr Phillip Healey , including parts of Kew and Kew East Studley Ward First elected: November 2004 Mayor: 2006–07 T M E Cr Kevin Chow Ashburton and Glen Iris , including parts of Solway Ward First elected: November 2008 T M E

Our People

32 Organisational structure 35 Council staff 37 Equal Employment Opportunity Program 37 Other staff matters

Image to be placed 32 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction form anExecutiveLeadershipTeam toleadtheorganisation: organisation. TheCEO,fourdirectors andanexecutivemanager (CEO), whohasresponsibility fortheday-to-dayleadershipof bodythatappointsaChiefExecutiveOfficer Council isthegoverning structure Organisational Senior officers reporting directly totheChiefExecutiveOfficer: – – – Areas ofresponsibility: T Director CommunityDevelopment Carolyn McClean – – – – Areas ofresponsibility: T Director CityPlanning John Luppino T Chief ExecutiveOfficer Phillip Storer – – – – – – Areas ofresponsibility: T Director CorporateServices Marilyn Kearney – – – – – – – – – – – – – – – – –

9278 4600 9278 4800 9278 4455 9278 4300 Family, youthandrecreation Community planninganddevelopment Arts andculturalservices Strategic planning. Statutory planning Local laws Building services Corporate solicitor. People, culture anddevelopment Information technology Finance andcorporateplanning Economic development Commercial andproperty services Library services. Health, activeageinganddisabilityservices Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 33 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Engagement and research. Parks and infrastructure and strategy Projects and transport. Traffic Communications Customer service Asset management and sustainable living Environment 9278 4490 9278 4500

– – – – – – – – – – – – Deb Ganderton Executive Manager Communications and Engagement T of responsibility: Areas – – Bruce Dobson and Infrastructure Environment Director T of responsibility: Areas – – Senior officers reporting directly to the Chief Executive Officer (continued): reporting directly Senior officers 34 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction of SLT asat30June2016: There are 22departmentmanagersandotherkeyareas offocus.Thestructure and geographicaldiversity, contributingtothestrength oftheadministration. and alldepartmentmanagers.SLT hasabroad skillsetandgender, age,sector The SeniorLeadershipTeam (SLT) includestheExecutiveLeadershipTeam Organisational structure (continued) ROWENA MORROW Transformation Business Innovation and THOMPSON DAVID Governance JOVANOVSKI ZORAN Strategic Planning MITCHELL SIMON Statutory Planning SOMERVILLE MICHAEL Local Laws KODIKARA ASANKA Building Services JOHN LUPPINO Planning Director City Chief ExecutiveOfficerPHILLIPSTORER MOLNAR DR HELEN and Development Community Planning GAIL POWER Services Arts andCultural M CAROLYN Development Director Community BREWSTER KATE Library Services NICK LUND Disability Services Ageing and Health, Active VACANT Recreation Family, Youth and c CLEAN FIONA BANKS Development Economic CHRIS HURLEY Property Services Commercial and KEARNEY MARILYN Services Director Corporate WANSBROUGH SALLY Solicitor Corporate TERRY CAROLYN and Development People, Culture BELLCHAMBERS DAVID Technology Information GREG HALL Planning Corporate Finance and

ADAM HALL Sustainable Living Environment and DAVID ELSON Management Asset BRUCE DOBSON Infrastructure Environment and Director TURNER CHARLES Strategy Projects and MACKINNON ANDREW Infrastructure Parks and JIM HONDRAKIS Transport Traffic and DEB GANDERTON and Engagement Communications Executive Manager Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 35 7.7 2.9 0.0 0.0 24.1 169.4 204.1 Infrastructure Environment and Environment 3.4 2.6 0.6 46.0 41.0 17.3 110.9 ANNUAL REPORT 2015–16 REPORT ANNUAL Services Corporate 8.4 3.3 18.6 15.6 115.2 110.9 272.0 Community Development OF BOROONDARA CITY 8.0 7.7 1.6 3.2 0.5 18.0 39.0 Communications and Engagement 1.0 1.6 45.4 50.9 19.3 12.0 130.2 M – Male

City Planning F – Female 9.0 1.3 0.4 0.3 0.0

13.0 24.0 CEO’s Office CEO’s PT – Part time

type/gender

Employment

Permanent FT – F Permanent FT – M Permanent PT – F Permanent PT – M Casual – F Casual – M Total Legend: FT – Full time Full Time Equivalent (FTE) Full Time Equivalent

A summary of full time equivalent (FTE) Council staff by organisational organisational by Council staff equivalent (FTE) of full time A summary type and gender: employment structure, Council staff 36 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction by employmentclassificationandgender: A summaryoffulltimeequivalent(FTE)staff categorised Council staff (continued) Total Band notapplicable Band 8 Band 7 Band 6 Band 5 Band 4 Band 3 Band 2 Band 1 Employment classification Female FTE 441.37 113.32 86.14 10.08 18.58 68.51 77.60 50.16 14.36 2.62 Male FTE 338.79 161.24 38.80 17.18 41.78 27.56 33.71 4.69 3.85 9.98 Total FTE 780.16 152.12 247.38 110.29 105.16 13.93 35.76 83.87 24.34 7.31 Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 37 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Health, safety and wellbeing Strategic Plan 2015–18 OHS sets out the Council’s identifying our of actively culture for proactive direction design safe managing risks, creating safety hazards, while delivering and striving for injury prevention high-quality services to our community. and Incident Initiatives such as the online OHS Hazard Reporting System and the on-site pilot PhysioAssist positively influenced (injury prevention) program Lost Time injury performance with Council’s Council’s to 3.91, the reduced Rate (LTIFR) Injury Frequency years. over the past four lowest rate recorded also offered health and wellbeing program Council’s in shape and a range of activities to get fit, stay staff enjoy life. Staff engagement Staff survey was conducted Life staff Working Your The It’s engaged an City of Boroondara in April 2016. The overall staff to measure provider independent survey help findings of the survey will engagement. The working environment. a great create prioritise actions to attitudes and behaviours that The survey measured engagement and performance underpin the wellbeing, of measure climate is an aggregate Team of our staff. the seven key characteristics found to underpin wellbeing and performance of employees. since showed significant improvements The results levels were a benchmark survey in 2013. Participation the survey. completing with 73 per cent of staff strong, how we identified opportunities to improve The results teams and challenge our processes. work across play an Understanding and building these areas customer in our focus of improving important role community. experience and delivering value to our

Indicator: Number of contact officers per Indicator: Number of contact officers Target: 1:1. number of council office locations. Result: Six locations, six contact officers. Indicator: Percentage of new employees receiving of new employees receiving Indicator: Percentage Opportunity in the Workplace Equal Employment 100%. Target: Policy on commencement. Result: 100% – – Leadership development cohort of our Leadership Development The third Leadership in partnership with delivered Program, Victoria, began in August 2015 and concluded in February 2016. Leadership development was also targeted in our including via workshops Corporate Learning Program Resilience the Adaptive Leadership, Hope Efficacy, and Coaching in Practice, and Optimism at Work, Coaching for Performance workshops.

Three Local Area Workplace Agreements were were Agreements Workplace Local Area Three successfully negotiated during 2015–16. All current expiry now have a common workplace agreements date of 30 June 2018. Other staff matters Agreements Workplace Local Area The Equal Employment Opportunity Committee The Equal Employment Opportunity (EEO contact officers) monitors the indicators and employee to promote and meets regularly issues consider relevant management awareness, and advice. During the and contribute to resolution the committee discussed issues regarding year, bullying and domestic violence, age discrimination, Names and harassment and cultural differences. published are contact details of EEO contact officers all to ensure noticeboards on the intranet and staff can access support. staff – – Council has an Equal Employment Opportunity Council has an Equal to eliminate discrimination and designed Program equal opportunity. promote of the effectiveness the Indicators that measure for the year are: results and the Program Opportunity Program Equal Employment

Our performance

40 Planning and accountability 41 Council Plan 42 Theme 1: Strong and engaged communities 49 Theme 2: Sustainable environment 52 Theme 3: Enhanced amenity 56 Theme 4: Quality facilities and assets 60 Theme 5: Responsible management 40 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Planning annual reports ensures weare accountable,transparent andcomplywithlegislation. Our ongoingmonitoringandreporting ofperformancethrough monthly, quarterly, and are alignedtodelivertheCouncilPlan2013–17. Our planningandreporting frameworkensures ourstrategiesandfinancial resources research policy. andgovernment Council’s short,mediumandlongtermplansare influencedbycommunityfeedback, accountability Planning and External environmentExternal Adopted strategies Ongoing services and plans Performance DevelopmentandReview Outcome: CommunityWellbeing Department ServicePlans plan OurBoroondara– Long termvisionand Our CityourFuture Strategic Objectives Annual PlanandBudget Strategic Resource Plan/LTFS Council Plan Council Plan Community engagement Strategic Indicators and research Reporting Quarterly Performance Annual strategiesand Quarterly reporting Quarterly reviews Monthly Report Service Profiles plans reporting Annual Report Report to ELT PDR Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 41 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY The Council Plan outlines Themes which are informed Themes which are The Council Plan outlines Our City Our Future’ by the ‘Our Boroondara – Council for the four-year areas document as key focus supported by Council’s are term and these Themes Strategic Objectives. The Strategic Objectives vision and mission is achieved describe how Council’s by Strategic Indicators. monitored and are Sound financial and risk management practices are carried out. Sound financial and risk management practices are Our natural and urban environment is improved in a sustainable way. is improved Our natural and urban environment and improved. is protected The character of our neighbourhoods and facilities needs for assets and future current The community’s managed. proactively are Decision-making in the delivery of high quality services by capable accountable and fair practices. transparent, people reflects and professional Our community has a say in matters of interest to them in achieving of interest Our community has a say in matters vision. Boroondara’s responses planned accordingly. identified and Community needs are in our community to enable people provided Opportunities are to be supported and involved. – – – – – – – – Strategic objectives – – – – – – – – escribed service performance indicators and measures.

Results of pr Pr Performance of services funded in the Budget. Results of Strategic Indicators in the Council Plan.

4. 2. 3. Budget. ofmajorinitiativesinthe ogress Our performance is reported against each theme in four ways: Our performance is reported 1. How we are measured How we are Responsible management Quality facilities and assets Enhanced amenity Sustainable environment Strong and engaged and Strong communities Themes

Boroondara’s Council Plan outlines our vision and Council Plan Boroondara’s Council term. The plan commits strategic plan for the in building capacity in many to long-term planning focusing on our our City, to revitalise continuing areas, and community services and tangible infrastructure projects. asset renewal The Annual Plan 2015–16 outlines Council’s Objectives commitments in support of the Strategic and other adopted strategies and plans. Council Plan 42 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Strong engaged and communities 1:Theme Results ofStrategicIndicatorsintheCouncilPlan: primary immunisations. Proportion thatreceive of infants born and supportinitiativesforlocalbusiness. Percentage of userssatisfiedwithtraining Arts andCulture. Number ofcommunityevents programmed by of communityneeds. and plansare informed bytheassessment Development ofallCouncilpolicies,strategies Community needsare identifiedand responses plannedaccordingly. Strategic objective The resultof63iswithinthemarginerror(+/-4.4%)survey. Satisfaction Survey. Community Government the annualVictorian consultation andengagementmeasured through Percentile rankingofcommunitysatisfactionwith Our communityhasasayinmattersofinterest totheminachievingBoroondara’s vision. Strategic objective Strategic Indicator Comment: 2015–16 resultishigherthantargetasaweekly communityculturaldevelopment serieshasbeenintroduced. Comment: 2015–16 Business Network. Number ofmemberstheBoroondara Opportunities are provided toenablepeopleinourcommunitybesupportedandinvolved. Strategic objective Community Care (HACC)services. Percentage ofclientssatisfiedwithHomeand wi-fi andvirtualvisits). e-books andaudioloans,enquiries, reservations, loans, returns, visits,program attendances, Overall participationinlibraryservices (includes active borrowers. Percentage ofBoroondara residents whoare at theKewCourtHouse. Percentage satisfactionofhire facilitiesforevents Public HealthandWellbeing Act2008. annually asrequired bytheFoodAct1984and Proportion ofregistered premises thatare inspected andChildHealthservice. Maternal Participant satisfactionwithBoroondara Services programs or services. Number ofyoungpeopleattendingYouth

2014–15 2014–15 Result 100% 1,910 3,661 92% 80% 95% 30% 95% 99% 119 N/A N/A 62 4,250,000 2015–16 2015–16 Target 100% 100% 1,850 3,000 90% 80% 92% 30% 90% 95% 55 64 0 0 0 0 0 0 0 0 0 0 0 0 0 5,999,022 2015–16 2015–16 Result 100% 100% 2,028 3,512 92% 80% 96% 30% 90% 95% 178 63 100 100 100 100 100 100 100 100 100 100 100 100 100 4,500,000 2016–17 2016–17 Target 100% 100% 3,500 1,900 28% 90% 92% 95% 90% 80% 85 64 Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 43

($22) $’000 ($132) Actual $2,582 $6,337 $2,560 $6,205 Budget Variance Net Cost

Status ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Responsible Directorate offers, creates and maintains a broad range of engagement tools to facilitate range of engagement and maintains a broad creates offers, Community of external feedback, including e-kiosks, Boroondara the capture Panel and online survey tool. Voice advocates for and supports literacy development, reader promotes, and intellectual development development, lifelong learning, creative and activities. and adult library programs children family, provides Ensures a customer first culture is sustained across Council is sustained across a customer first culture Ensures of customer the quality an in-house advisory services to improve Provides of Council service in all areas translation service and support multilingual communications provides develops strategic integrated communication plans for key initiatives linked to the Council Plan service outcomes to inform improved program undertakes a corporate research provides a large range of relevant, contemporary library collections and a large range of relevant,  provides services: in libraries, online and via home library services study, welcoming community spaces for individual and group  provides activity and discovery reflection, provides an in-house print and design service provides an in-house writing, editing and digital media service  provides reputation the City of Boroondara’s  enhances and protects Director,  delivers advocacy campaigns in collaboration with the responsible CEO and Councillors – – – – – – – – – – – – – – Description – – – – – – – – – – – – – – Conduct a survey of community mental health Conduct a survey of identify demographic trends services in the City to changes in the sector in mental health, monitor between providers and support collaboration with mental health needs. to better assist those Complete the design of the Balwyn Library Complete the design of the Balwyn Library to meet the current Redevelopment Project of the community. requirements and future Encourage community support of local businesses Encourage community campaign by continuing to enhance the Buy Local participation in the through for Boroondara, Destination Melbourne Partnership program, and championing mixed media promotions www.boroondaralife.com.au Major initiative Service category Communications and Engagement Library Services Performance of services funded in the Budget: Performance of services funded Progress of major initiatives in the Budget: of major Progress 44 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Progress ofmajorinitiativesintheBudget: Youth Services Family and Development Planning and Community Service category – – – – – – – – – – – – – – – – – – – – Description – – – – – – – – – – – – – – – – – – – – to activeparticipationopportunitiesfortheBoroondara community as part of Headspace Hawthorn consortium. as partofHeadspaceHawthorn and theirfamilies supports youngpeople’s healthandwellbeing through deliveryofservices facilitates communitysupportprograms through theprovision ofannual provides supportand information,activitiesandprograms toyoungpeople advocates onbehalfofyoungpeople,children andtheirfamilies of managementforearlyyearsandyouthservices facilitates trainingandsupportforserviceproviders andvoluntarycommittees undertakes strategicplanningandpolicydevelopmenttofacilitateaccess Program and the Boroondara Youth Centre Enrolment Scheme, Kew OccasionalChildCare, Parent Child MotherGoose operates theBoroondara andChildHealth,KindergartenCentral Maternal participation through theBoroondara Volunteer Resource Centre. promotes, supports and assiststhedevelopmentofvolunteeringcivic enquiries andadvocatesonsocialissuesimpactingthecommunity prepares Councilsubmissionsinresponse government toAustralian andVictorian and thecommunity undertakes extensivecommunityresearch onbehalfofCouncildepartments monitors, forecasts andanalysescommunitychangewellbeing develops policies,strategiesandplansthataddress communitypriorities provides support,adviceandassistancetoneighbourhoodhouses partnerships andnetworkingopportunitiesforBoroondara’s community responds toidentifiedneedsthrough thedelivery ofarangeprograms, facilitates communityconnectedness,strengthens communitycapacityand aims toenhancethehealth,wellbeingandsafetyofresidents funding inadeedofagreement withCamcare operational triennialgrantsandtheregistered rooming housesubsidy manages theBoroondara CommunityGrantsProgram ofannualand including men’s shedandmajorprojects works activelywithinthecommunityonkeydevelopmentactivities, support programs services through theprovision ofthePreschool FieldOfficerandinclusion supports theinclusionofchildren intokindergartenandlongdaycare young peopleandtheirfamilies facilitates thedevelopmentofintegratedandcoordinated serviceforchildren, committees ofmanagement the provision of43buildingsleasedtothecommunityandvolunteer facilitates longdaycare, occasionalcare andkindergartenservicesthrough

Net Cost Variance Budget $2,726 $3,603 $2,958 $3,306 Actual ($232) $’000 $297

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 45

($60) $715 $130 $845 $’000 Actual $2,059 $4,746 $3,523 $1,999 ($1,223) Budget Variance Net Cost

ANNUAL REPORT 2015–16 REPORT ANNUAL

OF BOROONDARA CITY Material variations 5 $7 52% 2016 Results 5 $7 48% 2015 Kew Court House and Hawthorn Arts Centre Kew Court House and Hawthorn Arts Centre coordinates emergency management (recovery) across the municipality across emergency management (recovery) coordinates and events for the community cultural programs produces provides volunteer and community transport, and social support (including provides events and planned activity groups) supports new and established businesses, through training and mentor services through supports new and established businesses, networking opportunities for the local business community facilitates regular the municipality. tourism opportunities across supports and promotes manages Canterbury Memorial Home Units (23 independent living units) manages Canterbury Memorial Home Units a focus on positive ageing and undertakes strategy and development with disability (including Metroaccess). Hall Gallery, and manages cultural facilities at the Town programs groups. funding support for community arts and culture provides the viability of local businesses, including strip shopping centres strengthens Farmers Market Business Network, the Boroondara facilitates the Boroondara and the Hawthorn Craft Market coordinates public health services including immunisation and public health coordinates via the Active Service Model approach home support services provides and food services care, including home, personal and respite maintenance property environmental health environmental – – – – – – – – – – – – – – Description – – – – – – – – – – – – – –

Libraries Utilisation Library collection usage (Number of library collection item loans / Number of library collection items) Service/indicator/measure Service category Health, Ageing Active and Disability Services Arts and Culture Economic Development Resource standard of library collection Standard (Number of library collection items in the last 5 years / purchased Number of library collection items) Service cost Cost of library service cost of the library service / (Direct Number of visits) Results of other service performance indicators and measures including Results of other service performance indicators and measures explanation of material variation: Performance of services funded in the Budget: Performance of 46 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction worked byMCHnurses) (Cost oftheMCHservice/Hours Cost oftheMCHservice cost Service Number ofbirthnotifications received) service (from birthnotifications received) / (Number ofinfantsenrolled intheMCH Infant enrolments in MCH service standard Service Number ofbirthnotifications received) (Number offirstMCHhomevisits/ Participation infirstMCHhomevisit Satisfaction andChildHealth(MCH) Maternal complaints /Numberoffoodcomplaints) and first response actionforallfood (Number ofdaysbetweenreceipt takentoactionfoodcomplaints Time Timeliness Food safety children enrolled intheMCHservice) (in theyear)/NumberofAboriginal attend theMCHserviceatleastonce (Number ofAboriginalchildren who by Aboriginalchildren Participation inMCHservice MCH service Number ofchildren enrolled inthe MCH serviceatleastonce(intheyear)/ (Number ofchildren who attendthe Participation intheMCHservice Participation Municipal population) (Percentage ofactivelibrarymembers/ Active librarymembers Participation Service/indicator/measure 100% 104% 2015 87% 83% 23% N/A N/A Results 2016 24% N/A N/A N/A N/A $70 1.7 this data for the 2015–16 financialyear. this dataforthe2015–16 September 2016.Therefore, Councilisunabletoreport expected toprovide reliable informationuntiltheendof Services toanewdatabase.Thedatabaseisnot councilsoffering andChildHealth of Victorian Maternal In 2016there wasan initiativetotransitionthemajority financialyear. this dataforthe2015–16 September 2016.Therefore, Councilisunable toreport expected toprovide reliable information until theendof Services toanewdatabase.Thedatabaseisnot councilsoffering andChildHealth of Victorian Maternal In 2016there wasaninitiativetotransitionthemajority Material variations this data for the 2015–16 financialyear this dataforthe2015–16 September 2016.Therefore, Councilisunabletoreport expected toprovide reliable informationuntiltheendof Services toanewdatabase.Thedatabaseisnot councilsoffering andChildHealth of Victorian Maternal In 2016there wasan initiativetotransitionthemajority financialyear. this dataforthe2015–16 September 2016.Therefore, Councilisunabletoreport expected toprovide reliable informationuntiltheendof Services toanewdatabase.Thedatabaseisnot councilsoffering andChildHealth of Victorian Maternal In 2016there wasan initiativetotransitionthemajority Measure applicable from 1July2015. Measure applicablefrom 1July2015. Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 47 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Material variations Calculation method changed in December 2015. Calculation method changed in December 2015–16 or mobile includes 746 temporary figure or notified on the Streatrader registered premises system. 1 July 2015. applicable from Measure 99% 94% $403 2016 13.42 100% Results N/A 94% 91% $601 2015 100%

Service standard Food safety assessments class 1 food (Number of registered that premises and class 2 food premises assessment an annual food safety receive with the Food Act 1984 in accordance Service/indicator/measure / Number of registered class 1 food / Number of registered that and class 2 food premises premises an annual food safety assessment require with the Food Act 1984) in accordance Service standard Compliance with Community Care Common Standards Common (Number of Community Care expected outcomes met / Standards Number expected outcomes under the Common Standards) Community Care Health and safety Critical and major non-compliance outcome notifications (Number of critical non-compliance outcome notifications and major non-compliance outcome notifications followed up about a food premises / Number of critical non-compliance outcome notifications and major non-compliance outcome notifications about food premises) Service cost Cost of food safety service cost of the food safety service / (Direct registered Number of food premises with the or notified in accordance Food Act 1984) Home and Community Care (HACC) Home and Community Care Timeliness Time taken to commence the HACC service (Number of days between the referral of a new client and commencement of HACC service / Number of new clients a HACC service) who have received 48 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction for HACCservices) service /Municipaltargetpopulation (Number ofpeoplethatreceived aHACC Cost ofdomesticcare service cost Service Service/indicator/measure of personalcare servicedelivered) (Cost ofthepersonalcare service/Hours Cost ofpersonalcareservice for HACCservices) population inrelation toCALDpeople a HACCservice/Municipaltarget (Number ofCALDpeoplewhoreceive Diverse (CALD)people by CulturallyandLinguistically Participation inHACCservice of respite care servicedelivered) Cost oftherespite care service/Hours Cost ofrespitecareservice population forHACCservices) a HACCservice/Municipaltarget (Number ofpeoplethatreceived Participation inHACCservice Participation 2015 23% 25% N/A N/A N/A Results $54.51 $47.95 $46.15 2016 24% 26% Material variations Measure applicablefrom 1July2015. Measure applicablefrom 1July2015. Measure applicablefrom 1July2015. Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 49 e 2 48% 80% tCO 23,300 Target 2016–17 Less than 100 100 100 Status e* ANNUAL REPORT 2015–16 REPORT ANNUAL 2 85% 49% tCO 23,397 Result 2015–16 0 0 0 e 2 83% 48% tCO 23,500 Target OF BOROONDARA CITY 2015–16 Less than e* 2 80% 50% tCO 23,604 Result Responsible Directorate 2014–15

Provide a more secure and sustainable water secure a more Provide for Grace Park and Glenferrie Oval by source implementing a storm water harvesting system. Customer Satisfaction Survey measures user Customer Satisfaction Survey measures satisfaction with a range of parks in Boroondara, benchmarked with 17 other councils. Contribute to the sustainable management of Contribute to the sustainable management the City by developing open space throughout an Open Space Asset Management Plan. Major initiative Strategic Indicator Strategic objective in a sustainable way. is improved environment Our natural and urban energy used in CO2 emissions from of Tonnes operated buildings, street all Council owned and lighting, Council fleet, taxi and air travel. year lag. Note: *Information is reported with a one Waste diversion from landfill, calculated as the landfill, calculated as diversion from Waste of the overall kerbside waste stream proportion bottles and green (includes paper, that is recycled waste) instead of being disposed to landfill. Progress of major initiatives in the Budget: Progress Results of Strategic Indicators in the Council Plan: Indicators in the Council Results of Strategic

Theme 2: Sustainable environment Sustainable 50 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction explanation ofmaterialvariation: Results ofotherserviceperformanceindicatorsandmeasures including Performance ofservicesfundedintheBudget: recycling collectionbinlifts) of scheduledkerbsidegarbage and recycling collectionbinsmissed/Number (Number ofkerbsidegarbageand Kerbside collectionbinsmissed standard Service Recycling Waste and Gardens and Formal Arbor Services Horticultural & Tree Protection Sustainable Living Environment and Service category households) x1000 Number ofkerbsidebincollection recycling bincollectionrequests / (Number ofkerbsidegarbageand Kerbside bincollectionrequests Satisfaction Service/indicator/measure Waste Collection – – – – – – – – – – Description – – – – – – – – – – and recycling collections andhard wastecollectionservice for tree removal. administers Council’s Tree Protection LocalLaw1Fandassessesapplications management devicesandshoppingprecincts provides streetscape andlandscapefeatures includinggarden beds,traffic manages andmaintainsBoroondara’s parks,gardens andbiodiversitysites operates theBoroondara RecyclingandWaste Centre. manages wasteservices,includingkerbsidebinbasedwaste,green and decision-makingprocesses. issues intoourbuildingsandpublicspaceimprovements, dailyoperations builds thecapacityofCounciltointegrateenvironmental andsustainability promotes sustainabilitywithinbuiltandnaturalenvironments inBoroondara helps theBoroondara communitytolivemore sustainably inresponse shortage, biodiversityconservation) to emergingenvironmental challenges(e.g.climatechange,water provides asignificant andhighlyvaluedurbanforest ofstreet and parktrees. of naturalresources andsustainabledevelopment environmental management,publicspaceimprovements, conservation develops andimplementspoliciesstrategiesthatsetdirection in 2015 187 5 Results 2016 180 5 Material variations

Net Cost Variance $16,046 $10,301 $17,436 $10,011 Budget ($1,390) Actual $’000 $927 $290 $967 ($52) ($40) $33 $85

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 51 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY 2014–15 understated due to an was figure been updated has the figure administrative error, calculation. the correct to reflect Material variations $34 48% $119 2016 Results $26 47% $116 2015 Cost of kerbside recyclables bin Cost of kerbside recyclables collection service cost of the kerbside recyclables (Direct bin collection service / Number of collection bins) kerbside recyclables Service/indicator/measure Service cost bin Cost of kerbside garbage collection service garbage bin cost of the kerbside (Direct collection service / Number of kerbside garbage collection bins) Waste diversion Waste Kerbside collection waste diverted landfill from organics and green of recyclables (Weight of kerbside bins / Weight collected from organics and green garbage, recyclables kerbside bins) collected from 52 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Performance ofservicesfundedintheBudget: Progress ofmajorinitiativesintheBudget: Results ofStrategicIndicatorsintheCouncilPlan: amenity Enhanced 3: Theme by implementingthenewGraffitiStrategy. Service category Improve overallamenity ofpublicspaces Major initiative within 30days. Percentage ofbuildingpermitsapproved The characterofourneighbourhoodisprotected andimproved. Strategic objective Strategic Indicator owned assetswithin48hoursofnotification. Percentage ofgraffiti removed from Council within 60days. Percentage ofplanningapplicationsprocessed Transport Traffic and Planning Schemereview. liveability oftheCitybycompletingBoroondara Protect theneighbourhood character, amenityand – – – – – – – – – – – Description

– – – – – – – – – – – rezoning applications address theamenity ofresidential andcommercial areas to theCity’s bicycleandpedestrian network. Car Share, TravelSmart programs andgreen travelplans,andimprovements assesses highand heavyvehicleroute applications. provides strategictransportplanning adviceanddevelopsassociated studies improvement projects authorities foraccidentblackspot locationsandpedestrianbicycle develops feasibilitystudiesand grantapplicationstostateandfederal advocates for improvements topublictransport and sustainabletransportinitiatives improvements, disabilityaccessandtraffictreatments bicycle lanes,shared paths,road safetyinitiatives,pedestrianandbicycle designs, consultsandimplementstransportprojects includingonroad coordinates andimplementssustainabletransportinitiativesincluding solutions toaddress anysafetyissues investigates blackspotaccidentlocationsanddevelopment of treatment applications androad closure applications assesses laneandparkingbayoccupationapplications,street party assesses trafficandparkingimplicationsofplanningpermit and implements parkingandtrafficmanagementstrategies develops, assessesandimplementsengineeringsolutionsthat

04–15 2014 Responsible Directorate Result 93% 93% 76% 05–16 2015 Target 95% 95% 75%

0 0 0

05–16 2015 Result 99% 98% 81%

Status 100 100 100 06–17 2016 Target Net Cost 95% 75% 95% Variance Budget $1,034 Actual ($497) $’000 $537 Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 53

($64) ($31) $544 $561 $480 $530 $’000 ($661) ($225) Actual $4,358 $1,740 $3,697 $1,515 ($4,485) ($2,193) ($6,678) Budget Variance Net Cost

ANNUAL REPORT 2015–16 REPORT ANNUAL

OF BOROONDARA CITY Building Act and Regulations including investigation Administrative Tribunal and harmony within the community assesses building permit applications, conducts mandatory inspections assesses building permit applications, conducts structures for buildings and and issues occupancy permits/final certificates advocates for and prepares land use policy and standards within the land use policy and standards advocates for and prepares context of Victorian state policy sustainable design and development and heritage conservation promotes of supervision at school crossings and the overall management and of supervision at school crossings administration of the program. delivers proactive patrol programs to maintain and promote safety to maintain and promote programs patrol delivers proactive delivers administrative and field services in parking, amenity and to traders, tradespersons, disabled and issues permits relating processes excess animals, commercial parking, animal registrations, parking, residential land and other uses of Council controlled furniture waste bins, street safety, pet ownership, road in responsible delivers educational programs prevention and fire amenity regulation local laws to achieve a safe appropriate develops, implements and reviews provision the through Supervision Program delivery of the School Crossing processes and assesses planning applications in accordance with the and assesses planning applications in accordance processes as well advice about development and land use proposals provides investigates non-compliances with planning permits and the Boroondara action when necessary enforcement Planning Scheme and takes appropriate defends Council planning decisions at the Victorian Civil and assesses applications to subdivide land or buildings under the manages the Municipal Strategic Statement use and development. develops policies and plans to guide land and for amenity protection encourages desirable building design outcomes and building permit history information to designers, hazard property provides ratepayers solicitors, private building surveyors and audits on high risk safety safety inspections including fire conducts property compliance inspections to ensure buildings and pool and spa safety barrier a safer built environment the administers and enforces information to assist the community in its understanding as providing of these proposals provides landscape design and urban design services to promote use, and urban design services to promote landscape design provides and liveable environment and liveable environment of illegal and dangerous buildings to ensure public and occupant safety. public and occupant buildings to ensure of illegal and dangerous , the Boroondara Planning Scheme Planning and Environment Act 1987, the Boroondara and Council policies function and enjoyment of outdoor spaces by the community. function and enjoyment to maintain consistent streetscapes animal management Subdivision Act 1988. – – – – – – – – – – – – – – – – – – – – – Description – – – – – – – – – – – – – – – – – – – – – Statutory Planning Service category Landscape Architecture Local Laws Building Services Strategic Planning 54 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction explanation ofmaterialvariation: Results ofotherserviceperformanceindicatorsandmeasures including to planningapplications) of VCAT councildecisionsinrelation to aplanningapplication/Number not setasidecouncil’s decisioninrelation (Number ofVCAT decisionsthatdid Planning decisionsupheldatVCAT Decision making applications received) service /Numberofplanning (Direct costof thestatutoryplanning Cost ofstatutoryplanningservice cost Service planning applicationdecisionsmade) made within60days/Numberof (Number ofplanningapplicationdecisions within 60days Planning applicationsdecided standard Service a decisionontheapplication) receipt ofaplanningapplicationand (The mediannumberofdaysbetween takentodecideplanningapplications Time Timeliness Service/indicator/measure Statutory Planning

$3,388 2015 58% 69% 86 Results $2,846 2016 61% 70% 78 mediation ofanumbersignificantVCAT cases. expenditure waslargely asaresult ofsuccessful changes duringtheyear. Thereduction inlegal Tribunal (VCAT). Salarysavingswere duetostaffing CivilandAdministrative associated withVictorian were largelyinsalariesandlegalcosts in 2015–16 Savings inthecostofstatutoryplanningservice Material variations Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 55 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Material variations The calculation method this year is different to last The calculation method this year is different of year due to a lack of clarity on the interpretation the result Consequently, animals last year. registered this year is lower. 4 14 $59 43% 2016 Results 3 23 $53 71% 2015 Animal management Timeliness Time to action animal taken management requests (Number of days between receipt response action for all and first requests) management related Service/indicator/measure Service cost Cost of animal management service cost of the animal management (Direct animals) service / Number of registered Service standard Animals reclaimed / (Number of animals reclaimed Number of animals collected) Health and safety Animal management prosecutions (Number of successful animal management prosecutions) 56 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Progress ofmajorinitiativesintheBudget: Results ofStrategicIndicatorsintheCouncilPlan: 4: Theme Quality facilitiesQuality and assets leisure andaquaticcentres. Percentage of userssatisfiedwiththeBoroondara Major initiative in higherrisklocations. inspections onCouncilroads andfootpaths Percentage completionofsixmonthlydefect The characterofourneighbourhoodisprotected andimproved. Strategic objective Strategic Indicator of theBoroondara SportsComplex. for thecommunitybycompletingconstruction Enhance accesstoleisure andrecreation facilities of thenewCommunityHubinBalwynNorth. appropriately met indevelopingthedesign Ensure theneedsof thecommunityare maintenance inspectionscompleted. Number ofproactive stripshoppingcentre on themostrecent amended budget). at theconclusionoffinancialyear(based Percentage ofadoptedcapitalprojects completed of projects). conclusion ofthefinancialyear(basedonnumber Percentage ofcapitalprojects completed atthe with theCamberwellCommunityCentre. at FairholmGrove, Camberwell incollaboration community bydesigningapurpose-builtfacility Improve neighbourhood houseservicesforthe

04–15 2014 Responsible directorate Result 100% 87% 93% 93% 162 05–16 2015 Target 85% 99% 90% 90% 150 0 0 0 0 0 05–16 2015 Result 100% 90% 90% 96% 157 Status 100 100 100 100 100 06–17 2016 Target 90% 90% 99% 85% 150 Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 57

$25 $10 ($53) $’000 ($831) ($972) ($252) ($947) Actual $2,675 $4,494 $3,075 $2,622 $3,663 $2,823 Budget $10,216 $10,226 Variance Net Cost

ANNUAL REPORT 2015–16 REPORT ANNUAL

OF BOROONDARA CITY operates the Kew Traffic School operates the Kew Traffic provides project management and technical advice on Council’s projects projects on Council’s management and technical advice project provides assets and infrastructure stormwater drainage of management for sporting activities facilitates active participation of the community in physical activity through advocates on behalf of the community to facilitate sport and recreation participation needs. 23 sports codes at over 100 sports works with over 300 sports clubs, across facilities/grounds barbeques, manages and maintains built assets including playgrounds, bins, fences and signs drinking fountains, park furniture, Golf Course. manages and maintains the Freeway projects on time and within budget projects for major stormwater issues, investigates and develops strategic solutions assets Council buildings and infrastructure into quality outcomes. encourages and develops innovative design including buildings, footpaths and roads, infrastructure maintains the City’s furniture and signs. drains, street shopping centres, of 75 leased the provision and sport activities through facilitates recreation facilities to sporting clubs and committees of management and voluntary committees facilitates training and support for service providers promotes occupational health and safety on Council worksites promotes and local law to the asset protection manages permits relating Lighting Policy implements the Street for drainage issues, implements strategies and engineering solutions and Environment and delivers the approved develops, manages, reports ensuring best and Building Renewal Programs Capital Works Infrastructure value for money deliver to successfully and reporting manages the capital works programs provides proactive inspections on Council assets to ensure service standards service standards Council assets to ensure inspections on proactive provides maintained are Management system to support the ongoing a corporate Asset provides assets of the community’s management and renewal assets for renewal program develops and updates the five-year long-term for assets for Council’s develops the financial forecast financial strategy the provision of facilities and contract management of the Boroondara Leisure Leisure of facilities and contract management of the Boroondara the provision and Junction Skate and Centre Tennis the Boroondara and Aquatic Centres, BMX Park planning and subdivision permit referrals and development approvals. planning and subdivision permit referrals – – – – – – – – – – – – – – – – – – – – – – Description – – – – – – – – – – – – – – – – – – – – – – Leisure and Sport Leisure Service category Asset Management Asset Maintenance Sportsground and Park Assets Projects and Strategy Performance of services funded in the Budget: Performance of 58 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Results ofotherserviceperformanceindicatorsandmeasures: on theconditionofsealedlocalroads) of 100withhowCouncilhasperformed (Community satisfactionratingout Satisfaction withsealedlocalroads Satisfaction local roads resealed) resealing /Square metres ofsealed (Direct costof sealedlocalroad Cost ofsealedlocalroadresealing local roads reconstructed) reconstruction /Square metres ofsealed (Direct costof sealedlocalroad Cost ofsealedlocalroad reconstruction cost Service of sealedlocalroads) level setbyCouncil/Kilometres roads belowthe renewal intervention (Number ofkilometres ofsealedlocal intervention level Sealed localroads belowthe Condition Kilometres ofsealedlocalroads) x100 (Number ofsealedlocalroad requests / Sealed localroad requests Satisfaction Service/indicator/measure Roads 2015 99% $37 $89 74 55 Results 2016 98% $16 $85 73 70 to includemicro-surfacing figures. result hasbeenupdated 2014–15 Material variations Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 59 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Material variations While there is no statutory requirement under the is no statutory requirement While there Act 2008 for Council to Public Health and Wellbeing team aims inspect aquatic facilities, the Health Services facilities to inspect and test all Council owned aquatic during notified No water quality issues were bi-annually. 2015–16. 2 2 13 N/A 91% 2016 -$0.81 Results 3 15 N/A 0.25 87% 2015 -$0.57 Aquatic facilities Satisfaction aquatic facilities. User satisfaction with of users (Defined as the satisfaction with the aquatic facility) Service/indicator/measure Service standard Health inspections of aquatic facilities (Number of authorised officer inspections of Council aquatic facilities / Number of Council aquatic facilities) Reportable safety incidents at aquatic facilities reportable number of WorkSafe (Total aquatic facility safety incidents) Service cost Cost of indoor aquatic facilities cost of indoor aquatic facilities (Direct / Number less income received of visits to outdoor aquatic facilities) Utilisation Utilisation of aquatic facilities (Number of visits to aquatic facilities / Municipal population) Cost of indoor aquatic facilities cost of outdoor aquatic facilities (Direct / Number of visits less income received to outdoor aquatic facilities) 60 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Responsible management Progress ofmajorinitiativesintheBudget: Results ofStrategicIndicatorsintheCouncilPlan: 5: Theme annual plan. Percentage completionofAuditCommittee as apercentage ofrates andchargesrevenue. Indebtedness –measures total borrowings ability topayexistingliabilitiesinthenext12months. Adjusted Working Capital Ratio–measures the Sound financialandriskmanagementpracticesare carriedout. Strategic objective and2014–15. The resultislargelyattributedtoasmallnumberoflargeclaimslodgedin2013–14 WorkCover employer performancerating. levelmarginallyratherthanemployadditionalstaff. in theProcessImprovementprogram.Theextraworkwasscopedanditagreedtolowerservice increase includedbeingthetestenvironmentforanumberofBoroondaraCustomerFirstprogram,processingseveralneweformsandparticipation team’s standardis60seconds.Thecustomerservice The acceptedindustry workload hasincreasedthisyearaspartofourdigitaltransformation.This charter timeframes. system actionrequests completedwithinservice Percentage ofelectronic document management The timelinefor1outof10FreedomInformation(FOI)requestsrespondedtointhesecondquarterwasnotachieved. responded towithinprescribed timeframes. Percentage ofFreedom ofInformation requests accountable andfairbehaviours. Decision-making inthedeliveryofhighqualityservicesbycapableandprofessional peoplereflects transparent, Strategic objective Strategic Indicator Experience Improvement Strategy. implementing year oneactionsoftheCustomer Enhance deliveryofservicesto thecommunityby replacing theElectronic Records ManagementSystem. of theCustomerRelationshipManagement Systemand Enhance responsiveness toresidents byimplementation Major initiative The newcalculationsareinaccordancewithLocalGovernmentPlanning andReportingRegulations2014 ratiocalculationsdiffertothe2015-15and2015-16years. * 2016–17 call isanswered. Average time callers waitbefore their replacing existingassetswithdepreciation. on existingassetsthrough renewing, restoring and Renewal gap–comparisonoftheratespending

37 seconds 04–15 2014 1.80 to1 37.40% Result 100% 100% 93% 0.72 1.76 Responsible directorate < 35seconds Less than1 (better than > 1.20to1 05–16 2015 average) 33.11% industry Target 100% 95% 92% 1.49 0 0 0 0 0 0 0 0 4 seconds 45 05–16 2015 2.24 to1 32.83% Result 100% 93% 97% 1.19 1.53 100 100 100 100 100 100 100 100 Status 45 seconds Less than1 (better than > 1.20to1 06–17 2016 29.68%* average) industry Target 100% 1.31* 92% 95% Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 61

$53 ($83) $’000 ($693) ($209) Actual $1,233 $2,985 $2,431 $1,899 $1,150 $2,292 $2,484 $1,690 Budget Variance Net Cost

ANNUAL REPORT 2015–16 REPORT ANNUAL

OF BOROONDARA CITY coordinates external audit. coordinates provides payroll services payroll provides develops and implements strategies and policies develops and implements strategies and authorisations and delegations maintains statutory registers, civic events and citizenship ceremonies. coordinates and opportunities the about the problems encourages thinking differently new ways of working together community faces to create manages Council’s reporting system and conducts performance reporting manages Council’s external grant application support for significant project provides and financial analysis and business cases for projects coordinates financial accounting services provides develops strategies and approaches to deliver a customer-centric organisation to deliver a customer-centric develops strategies and approaches customer services online to enable easier supports the delivery of improved online payments and customer requests focusing on understanding, Program Improvement implements the Process processes Council’s documenting and improving activities such as an innovation in our work through focuses on promoting online ideas portal called iThink, innovation challenges and other events. develops and delivers the annual planning cycle for the Council Plan financial operations services including accounts payable provides Financial Strategy and manages the annual Budget and Long Term produces systems reporting and financial budgeting/forecasting Council’s manages Freedom of Information, Information Privacy, protected disclosures disclosures protected of Information, Information Privacy, manages Freedom and internal ombudsman functions administers the conduct of Council elections Councillors support to the elected administrative and secretarial provides function rooms and catering services to the Camberwell stewarding provides provides counsel to Council, Councillors, the Chief Executive Officer provides reporting, including the Quarterly Performance Report, Monthly Performance including the Quarterly Performance Report, Monthly Performance reporting, Report Annual Report and the Best Value award-winning Report, Council’s provides advice on the pricing of services as well as National Competition provides Policy compliance and Council committees and the Executive Leadership Team funding opportunities and Budget – – – – – – – – – – – – – – – – – – – – – – Description – – – – – – – – – – – – – – – – – – – – – – This area includes the Mayor, Councillors, Chief Executive Officer includes the Mayor, This area team and associated support. and Executive Management Service category Councillors, Chief Executive Executive Officer, Management and support staff Governance Innovation Finance and Corporate Planning Performance of services funded in the Budget: Performance of 62 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Technology Information Property Services Commercial and Solicitor Corporate and Development People, Culture Customer Service Service category – – – – – – – – – – – – – – – – – – – – – – – – Description – – – – – – – – – – – – – – – – – – – – – – – – Crisis ManagementPlananddepartmentBusinessContinuity Plans and communicationoftheratepaymentoptionsavailabletoresidents throughout Boroondara Council operations of relevant legal issues. manages Council’s corporateinformation andarchival services. ensures effectiveness andreliability ofcomputingandcommunicationsystems manages enterprisebusinessriskfortheorganisationincluding Council’s manages thediscontinuanceandsalesofrightway’s manages allacquisitionsanddisposalsoflandforCouncil coordinates the BuildingandProperty Working Group administers thepurchasing systemandpurchasing card systems manages ratesandproperty services,includingCouncildatabases manages procurement andconductofallpublictenders delivers trainingprograms todevelopCouncilofficers’knowledge provides adviceonlegal andregulatory mattersandadhoclegaladvice monitors andreports onlegislativechangesandimpactsfor coordinates Council’s employeeperformancemanagementsystem. provides specialistadvice,serviceandpolicydevelopmentrelated delivers thefunctionsofoccupationalhealthandsafety, humanresources within theorganisation to humanresources andorganisationdevelopment and organisationdevelopmentlearning including training including theCamberwellFresh FoodMarket handles theadministrationandleasingofCouncil’s property holdings coordinates fleet management coordinates Audit Committee and engagementservices. delivers customerphone,online,reception andcashieringcustomer and culturaldevelopmentprograms andtheHealthWellbeing Program facilitates andcoordinates staff members’ professional, leadership award/agreement interpretation andworkevaluation coordinates recruitment, industrial relations, remuneration, Council through theuseoftechnology coordinates improvement toservicedeliverythecommunityandwithin property claims. manages publicliability, professional indemnity, motorvehicleand provides auditservicestoCouncil internal

Net Cost Variance Budget $3,684 $1,777 $2,722 $3,396 $1,702 $2,322 Actual $’000 $7,885 $8,133 $195 $288 $253 $400 ($58) $75 $248

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 63 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Material variations 63 61 7% 89% 2016 $51,755 Results 62 62 7% 85% 2015 $50,949 Governance Transparency at meetings Council decisions made closed to the public made at (Number of council resolutions or special meetings of council, ordinary or at meetings of a special committee consisting only of councillors closed to the public / Number of council resolutions or special meetings made at ordinary of council or at meetings of a special committee consisting only of councillors) Service/indicator/measure Consultation and engagement Satisfaction with community consultation and engagement (Community satisfaction rating out of 100 with how council has performed on community consultation and engagement) Attendance Councillor attendance at council meetings (The sum of the number of councillors and special who attended each ordinary council meeting / (Number of ordinary and special council meetings) x (Number of councillors elected at the last council general election) Service cost Cost of governance cost of the governance service / (Direct Number of councillors elected at the last council general election) Satisfaction Satisfaction with council decisions (Community satisfaction rating out of 100 with the performance of council in making decisions in the interest of the community) Results of other service performance indicators and measures: service performance indicators Results of other

Corporate Governance

66 Governance 71 Governance and management checklist 75 Statutory information

Image to be placed 66 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction – – – – – Council’s roles include: to themunicipaldistrictandlocalcommunity. Council provides leadershipandgoodgovernance Governance Corporate Governance onilratnac tCuclmeig n pca oni etnsdrn 05–16: Councillor attendanceatCouncilmeetingsandSpecialduring2015 Cr KevinChow Cr JaneAddis Cr JimParke(Mayor) Councillors 7 6 5 4 3 2 1 Cr JackWegman Cr JudithVoce Cr CoralRoss Cr PhilipMallis Cr HeinzKreutz Cr SteveHurd Cr PhillipHealey – – – – – CrWegman received aleaveofabsenceforoneOrdinary meetingon23May2016. CrVoce received aleaveofabsence foroneOrdinary meetingon10December2015. CrMallisreceived aleaveofabsenceforoneOrdinary meetingon14June2016. CrKreutz received aleaveofabsencefortwoOrdinary meetingsandoneSpecialmeetingon14 June2016and272016. CrHurd received aleaveofabsenceforoneSpecialCouncilmeetingon14December2015 CrHealeyreceived aleaveofabsenceforoneOrdinary meetingon14June2016. CrChowreceived aleaveofabsenceforoneOrdinary meetingon26October2015. active participationinciviclife. fostering communitycohesionandencouraging communities andgovernments advocating theinterests ofourcommunitytoother and accountablemanner ensuring resources are managedinaresponsible objectives andmonitoringachievements providing leadershipbyestablishingstrategic community indecision-making taking intoaccountthediverseneedsofour 3 5 6 1 4 2 7 Special Council to staff, inaccordance withadoptedCouncilpolicies. Council delegatesthemajorityofitsdecision-making through CouncilmeetingsandSpecialCommittees. Formal decision-makingprocesses are conducted such aselectricityandwaterdistributors. neighbouringcouncilsandorganisations government, We havestrong relationships withothertiersof meetings andtwoSpecialCouncilmeetings. Councilheld13ordinary Council In 2015–16, these meetings,andsubmitaquestiontotheCouncil. of thecommunityare welcometoattendandobserve held onthefourthMondayofeachmonth.Members Council meetingsare opentothepublicandusually Council meetings Meeting 2 2 2 2 2 1 1 2 2 2 Meeting Council 13 13 10 12 10 12 11 12 13 9 Total 15 15 12 14 12 10 13 13 14 15 Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 6767 97,636 31,331 31,331 31,331 31,331 31,331 31,331 53,917 31,331 31,331 Allowance $ ANNUAL REPORT 2015–16 2015–16 REPORT REPORT ANNUAL ANNUAL 1 1 OF BOROONDARA OF BOROONDARA CITY CITY Councillors Cr Jim Parke (Mayor) Cr Jane Addis Cr Kevin Chow Cr Phillip Healey Cr Steve Hurd Cr Heinz Kreutz Cr Philip Mallis Cr Coral Ross Cr Judith Voce Cr Jack Wegman At the Ordinary Council meeting on 24 June 2013, Council meeting on 24 At the Ordinary for the 2013–14 to fix the allowances Council resolved to 2016–17 financial years at $26,843 per annum for Councillors and $85,741 per annum for the Mayor, plus the equivalent of the superannuation guarantee GovernmentLocal for Minister The (9.5%). contribution to take effect annual adjustments of 2.5% approved 24 December 2013, 1 December 2014 and from 1 December 2015. Councillor allowances while an allowance entitled to receive Councillors are also entitled performing their duties. The Mayor is a higher allowance. to receive The State Government sets the upper and lower and mayors. limits of all allowances paid to councillors based on categories divided into three Councils are the income and population of each Council. council. as a category three is recognised Boroondara the year: Allowances paid to each councillor during Purpose To consider matters in relation to land use matters in relation consider To Boroondara and development in To consider matters that relate to the provision to the provision matters that relate consider To of Boroondara of services to the community To consider functions and powers in relation to the functions and powers in relation consider To Contract management of the Chief Executive Officer’s of Employment 3 10 10 Councillors mandates councillor conduct designed to build public confidence in the integrity of local government. endeavours to foster good working relations endeavours to foster good working relations and the between councillors, the community Council administration to enable councillors to work constructively together in the best of the local community interests sets out the standards of conduct expected sets out the standards of elected representatives – – – Special Committee Committee Urban Planning Special Services Special Committee Management Performance Management Performance Review Committee Conflict of interest to be disclosed by conflicts of interest Council requires councillors, members of special committees, Council occurs officers and contractors. A conflict of interest might compromise when a personal or private interest the ability to act in the public interest. vary for making disclosures While the procedures and circumstances, depending on the particular role interest in general they involve disclosing the relevant the in a specific way and then stepping aside from the exercise or from decision-making process relevant of the public duty. During 2015–16, declared were 28 conflicts of interest at Council and Special Committee meetings. – – Council’s Code of Conduct: Code of Council’s – (the Act) Changes to the Local Government Act 1989 by the Local Government Amendment introduced Council to (Improved Governance) Act 2015 required amendments to its and make any necessary review 2016. A revised Councillor Code of Conduct by 4 July at a Special Councillor Code of Conduct was adopted with accordance Council Meeting on 27 June 2016 in of the Act. the requirements Code of Conduct Special committees established by Council and their purpose: Special committees 68 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction xessfr21 –16yearare setoutbelow: Expenses for2015 Councillors are reimbursed forexpensesincurred whileperformingtheirduties. Councillor expenses Councillors 1 Councillor Parkereceived hismayoralvehicleon10February2016. Councillor Rosspurchased hermayoralvehicleon1December2015andreimbursed Councilforthefleetchargesoutofher allowance. and MayorJimParkeis$4,923. and fuelexpensesare attributedtotheMayorofday. Total fleetchargesandfuelcostsforCouncillorCoralRossis$3,771 The CouncillorSupportandResources Policyprovides thatafullymaintainedvehicleshallbeavailabletotheMayorandrelevant fleet Fleet chargesandfuel Other expensesincludeleviesandcharges,membershipsgeneraladministration. Other expenses Cr JimParke(Mayor) Cr JaneAddis Cr KevinChow Cr PhillipHealey Cr SteveHurd Cr HeinzKreutz Cr PhilipMallis Cr CoralRoss Cr JudithVoce Cr JackWegman CouncillorCoralRoss–Mayorupto09November2015,JimParkefrom 09November2015topresent. Travel 1,527 3,176 1,184 391 335 271 196 15 $ 0 0 Mileage 4,923 3,771 Car $ 0 0 0 0 0 0 0 0

Child Care $ 0 0 0 0 0 0 0 0 0 0 Communication Information & 1,821 2,244 2,538 1,254 2,581 2,443 2,421 2,546 2,302 3,268 $ Conference & Training 5,950 2,001 689 390 46 $ 0 0 0 0 0 expenses Other 5,737

171 251 788 212 85 61 81 26 $ 0

14,305 12,183 2,696 2,723 1,634 2,795 3,063 9,301 2,512 3,479 Total $ Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 6969

ANNUAL REPORT 2015–16 2015–16 REPORT REPORT ANNUAL ANNUAL OF BOROONDARA OF BOROONDARA CITY CITY Internal audit independent and internal audit provides Council’s and processes objective assurance that appropriate Horwath Council. Crowe in place across are controls Internal is the company appointed as Council’s Strategic Internal based three-year A risk Auditor. which considers Audit Plan (SIAP) is prepared framework, the Council Plan, the impact risk Council’s or the business of any change on operations, systems prior audit coverage and outcomes and environment, and management input. The SIAP is reviewed by the Audit Committee annually. approved The Internal Auditor attends each Audit Committee on the status of the internal audit meeting to report an update on the implementation of plan, provide of findings and to present audit recommendations and director The responsible completed reviews. to required are reviewed manager for each area attend the Audit Committee meeting to respond to the review. to questions in relation reports are All audit issues identified in internal audit assigned to the risk rated. Recommendations are manager and tracked in Council’s responsible performance management system. Managers provide by the reviewed status updates quarterly which are to the Executive Internal Auditor and reported and the Audit Committee. The Leadership Team Audit Committee monitors all recommendations until completion. The Audit Committee meets four times a year. meets four times a year. The Audit Committee The internalChief Executive Officer, auditors, Services and Manager Commercial Corporate Director attend all Audit Committee Services and Property attend representatives meetings. Other management The external auditors reports. to present as required the August each year to present attend in May and audit report. audit plan and independent each Audit Committee from Recommendations to, and reported subsequently meeting are Council. by, considered November 2014 – current May 2015 – current May 2015 – current November 2014 – Current November 2012 – November 2015 November 2012 – Current November 2015 – Current Cr Phillip Healey Mr Andrew Dix Mr Andrew Filson Ms Claire Councillor members Cr Jim Parke Cr Judith Voce Cr Coral Ross Mr Alex Klos Independent members The Committee has three independent members independent The Committee has three are councillors. Independent members and three Ms Claire Dix (Chair), Mr Alex Close and Mr Andrew appointed for a two Filson. Independent members are terms. The chair year term, with a maximum of three the independent members. is elected from Memberships during 2015–16: Audit Committee The Audit Committee oversees and monitors of Council in carrying out its the effectiveness management, for accountable financial responsibilities good corporate governance, maintaining an effective and risk management and system of internal control fostering an ethical environment. Management statutory and better Council has implemented its management practice items to strengthen governance and management framework. Strong better decision making by Council. frameworks lead to to undertake an assessment Council The Act requires against a governanceand management checklist. Governance Checklist and Management Council’s The following in the section below. set out are results components items have been highlighted as important of the management framework: 70 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction the VAGO representative. Statement wasconductedbyRMSBird Cameron, Financial andStandard Statements,andPerformance auditofCouncil’s theannualexternal For 2015–16, representative audit. toconducttheannualexternal General’s Office(VAGO). VAGO mayappointa Auditor by theVictorian Council isauditedexternally audit External – – – – – – – – – auditplanfor2015–16: internal The followingwere completedaspartofthe auditfunctions. against otherinternal auditplanandbenchmarking of theinternal Audit Committeeself-assessment,completion satisfaction surveysforeachreview, theannual Quality assuranceismeasured through client – – – – – – – – – Strategic Internal Audit Plan 2016–19 AuditPlan2016–19 Strategic Internal Assurance Mapping Payroll Financial Sustainability IT Pre-implementation review Strategic Planning Governance Asset Management Food andPublicHealthWellbeing Acts – – – – – – Policy addresses: The RiskManagementFrameworkand and current AS/NZSISO31000:2009guidelines. the managementofbusinessenterpriserisks and Policyinlinewithcurrent bestpracticein Council hasaRiskManagementFramework Risk management – – – – – – – – and annualauditcycle the Councilplanningcycle,budgetcycle software development risk registers andriskmanagement stakeholders external responsibilities and ofandtointernal best practiceinriskmanagement communication andtraining risk managementculture and branding determine theeffectiveness oftheframework. a performancemeasurement systemto Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 7171 YES 22/06/2015 YES 17/11/2014 YES 26/10/2015 YES 25/08/2014 YES 10/12/2015 YES December 2003 December 2009 February 2003 December 2015 July 2013 June 2016 YES 10/12/2015 YES 27/06/2016 YES 27/06/2016 Outcome ANNUAL REPORT 2015–16 2015–16 REPORT REPORT ANNUAL ANNUAL OF BOROONDARA OF BOROONDARA CITY CITY Policy Date of operation policy of current Strategy Date of operation strategy of current Policy Date of operation policy of current maintained in and Prepared with section 20 accordance of the Emergency Management Act 1986 Date of preparation Guidelines Date of operation of current guidelines Plans plans Date of operation of current Asset Management Plan for Building and Other structures Asset Management Plan for Drainage Asset Management Plan for Footpaths Asset Management Plan for Roads, Kerb and Channel Road Management Plan 2013 Asset Management Plan for Open Space Policy Date of operation policy of current Adopted in accordance with Adopted in accordance section 126 of the Act Date of adoption Adopted in accordance with Adopted in accordance section 130 of the Act Date of adoption Assessment

ce Plan

Municipal emergency management plan Asset management plans Strategic Resour Community engagement policy Community engagement guidelines Community engagement to minimising the risk of fraud) (plan under section 20 of the Emergency Management Act (policy outlining Council’s commitment and approach commitment and approach (policy outlining Council’s operations) to minimising the risks to Council’s commitment and approach (policy outlining Council’s (strategy setting out the rating structure of council (strategy setting out the rating structure to levy rates and charges) and recovery) response 1986 for emergency prevention, (plans that set out the asset maintenance and (plans that set out the asset maintenance asset classes needs for key infrastructure renewal for at least the next 10 years) (plan under section 130 of the Act setting out the (plan under section 130 of the Act setting (plan under section 126 of the Act outlining (plan under section 126 of the Act outlining (policy outlining Council’s commitment to engaging (policy outlining Council’s to determine when (guidelines to assist staff and how to engage with the community) Fraud policy Rating strategy Risk policy Annual budget with the community on matters of public interest) with the community the financial and non-financial resources required required resources the financial and non-financial for at least the next 4 financial years) services to be provided and initiatives to be undertaken services to be provided and other over the next 12 months and the funding required) resources

 9 8 7  6  5 

4 3 2 

Governance Management Items and 1

Results of Council’s assessment against the prescribed governance the prescribed assessment against Results of Council’s checklist: and management Governance and Governance checklist management 72 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction and managementchecklist: Results ofCouncil’s assessmentagainsttheprescribed governance  11  10 andmanagementitems Governance     13  12 16 15 14    rcrmn policy Procurement in theeventofadisaster) to ensure thatkeyservicescontinuetooperate (plan settingouttheactionsthatwillbeundertaken of goods,servicesandworks) practices andprocedures thatwillapply toallpurchases (policy undersection186AtheActoutliningmatters, referred toinsection131oftheact) performance includingthe indicators (a setofindicatorsmeasuring financial andnon-financial Performance reporting framework management controls) aimed atimproving Council’s riskand governance, the Counciltoprovide analysesandrecommendations (independent accountingprofessionals engagedby audit Internal applicable legal,ethicalandregulatory requirements) to theCouncil’s operationsandfor compliancewith Council’s financial reporting, processes tomanagerisks of theActwhoserole istooverseetheintegrityof (Advisory committeeofCouncilundersection139 Audit committee risks totheCouncil’s operations) (framework outliningCouncil’s approach tomanaging of adisaster) to recover andrestore businesscapabilityintheevent (plan settingouttheactionsthatwillbeundertaken Disaster recovery plan Business continuityplan Risk managementframework Assessment Statutory Planning People, Culture and Development Parks andGardens Local Laws Infrastructure Services Information Technology Disability Services Health, ActiveAgeingand Governance Payroll Family, Youth andRecreation Engagement Communications and Services Commercial andProperty Building Services Date ofoperationcurrent plan Plan Date ofapproval of theLocalGovernmentAct accordance withSection186A Prepared andapproved in of current framework Date ofoperation Framework of current provider Date ofengagement Engaged Date ofestablishment with section139oftheAct Established inaccordance of current framework Date ofoperation Framework of current plan Date ofoperation Plan Outcome 19/12/2014 4/05/2016 12/02/2016 9/06/2016 1/06/2016 12/12/2014 19/12/2014 30/07/2014 2/06/2016 14/04/2016 28/01/2016 23/05/2016 15/09/2015 YES 27/06/2016 YES 23/06/2015 YES 01/10/2012 YES 25/07/2011 YES 27/07/2015 YES 01/05/2013 YES Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 7373 YES 27/06/2016 YES 29/03/2016 29/03/2016 23/09/2013 YES 27/04/2015 YES 24/08/2015 10/12/2015 22/02/2016 23/05/2016 YES 25/11/2015 23/06/2016 YES 24/08/2015 10/12/2015 22/02/2016 23/05/2016 YES 26/10/2015 Outcome ANNUAL REPORT 2015–16 2015–16 REPORT REPORT ANNUAL ANNUAL OF BOROONDARA OF BOROONDARA CITY CITY Reviewed in accordance with Reviewed in accordance section 76C of the Act Date reviewed with Reviewed in accordance section 98(6) of the Act Date reviewed Council to CEO Council to Staff Council to Committees Report Date of operation report of current to Council Statements presented 138(1) with section in accordance of the Act Date statements presented Reports Date of reports Reports Date of reports at a meeting of Considered with Council in accordance section 134 of the Act Date of consideration Assessment eporting eporting eporting eport Councillor Code of Conduct Delegations Annual r Performance r Risk r Financial r Council plan r (a document setting out the powers, duties and functions of Council and the Chief Executive Officer that have been delegated to members of staff) (Code under section 76C of the Act setting out the process conduct principles and the dispute resolution to be followed by all councillors) (annual report under sections 131, 132 and 133 of the (annual report of operations Act to the community containing a report statements) and audited financial and performance (six-monthly reports of indicators measuring the results (six-monthly reports including theagainst financial and non-financial performance, Act) to in section 131 of the performance indicators referred (six-monthly reports of strategic risks to Council’s of strategic risks to Council’s (six-monthly reports operations, their likelihood and consequences of occurring and risk minimisation strategies) (quarterly statements to Council under section 138 of the (quarterly statements with and expenditure revenue Act comparing budgeted and expenditure) actual revenue (report reviewing the performance of the Council against the the performance reviewing (report to the strategic in relation the results Council Plan including six months of the financial year) indicators, for the first

23   22 21  20  19  eporting 18   Governance management items and 17 74 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction  24 andmanagementitems Governance Dated: 12.09.2016 Mayor Cr JimParke I certifythatthisinformationpresents fairlythestatusofCouncil’s andmanagementarrangements. governance

of Councilandspecialcommittees) theconductofmeetings (a locallawgoverning Meeting pr ocedures Dated: 12.09.2016 Chief ExecutiveOfficer Phillip Storer Assessment – – – It hasbeenamendedby: commenced on6April2007. Council on26March 2007and Law wasoriginallyadoptedby The MeetingProcedure Local Date locallawmade 91(1) oftheAct made inaccordance withsection Meeting procedures locallaw – – – 2014) LocalLaw (Additional Amendments The MeetingProcedure Local Law (Further Amendments2014) The MeetingProcedure Local Law (Amendments 2011) The MeetingProcedure Outcome 27/04/2015 24/03/2014 25/07/2011 26/07/2007 YES Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 7575 ANNUAL REPORT 2015–16 2015–16 REPORT REPORT ANNUAL ANNUAL OF BOROONDARA OF BOROONDARA CITY CITY Note: Following Mr Phillip Storer’s reappointment Note: Following Mr Phillip Storer’s Chief Executive Officer on 26 October as Council’s 2015, details of his proposed total remuneration 27 October were available for inspection between 2015 and 9 November 2015. Note: Any proposed declaration requires a minimum 28 days of public notice. Proposals are available for inspection during the public notice period. See public notices or contact Council’s Economic Development Department for information about existing or proposed Special Rate Schemes. Note: The certified voters’ roll for the 22 October Note: The certified voters’ roll for the for public 2016 General Election will be available until 21 inspection from 17 September 2016 November 2016. if Council reappoints the Chief Executive Officer if Council reappoints details of the without first advertising the position, under the new total remuneration proposed the Act contract available under section 94 of special rate, information about any proposed special charge or combination of both under section 163 of the Act which copies of any quality or cost standards have been adopted by Council under section 208F of the Act. the certified voters’ roll for a Council election – for roll for a Council election the certified voters’ date and the period beginning on the certification section ending 30 days after election day under 24B of the Act – – – – – – – The following documents and registers and registers The following documents as required available for inspection are Act 1989: by the Local Government for inspection at Council offices Available –

list of donations and grants made by the 12 months. Council within the previous register maintained under section 224(1A) maintained under section register of the Act of authorised officers appointed under that section document containing details of all leases involving document containing details of all leases into by the Council entered land which were as lessor register of delegations kept under sections 87(1) of delegations kept under register and 98(4) of the Local Government Act 1989 the last (the Act), including the date on which 86(6) and 98(6) took place under sections review of the Act public agendas and minutes of ordinary and specialpublic and minutes of ordinary agendas committeeCouncil meetings and minutes of special 12 months meetings held in the previous details of overseas or interstate travel undertaken details of overseas or interstate travel or Council staff in an official capacity by councillors 12 months in the previous – – – – – – 300 work processes with a view to improving them. with a view to improving 300 work processes – than examines more stream Improvement – – – – – The following documents are available are The following documents by Regulation as required for inspection Government12 of the Local (General) Regulations 2015:

The following information is provided in accordance with legislative with accordance in is provided information The following applying to Council: and other requirements Statutory information 76 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction – – – – – – – – – – – – Available onCouncil’s website – – – – – – – – – – – – Procurement Policy(section 186A). (section 161) information aboutanydeclared differential rates Report ontheFinancialStatements(section131) the AnnualReportandassociatedAuditors the CouncilBudgetorrevised budget(section130) Strategic Resource Plan(section126) the CouncilPlan(section125) copies ofBoroondara’s LocalLaws(section120) Councillor CodeofConduct(section76C) committees (section75B) expenses forcouncillorsandmembersofCouncil Council’s policyinrelation tothereimbursement of 219F) the lastElectoralRepresentation Review(section copies ofthePreliminary andFinalReportsfrom (section 62A) copies ofelectioncampaigndonationreturns Council’s electionperiodpolicy(section93B) by Councilon17November 2014. adopted in Council’s Rating Strategy2014–17, differential rates.Moreinformationisavailable Note: Councildoesnothaveanydeclared about anyproposedbudget. public noticesorcontactCouncilforinformation inspection duringthepublicnoticeperiod.See 28 daysofpublicnoticeandisavailablefor Note: TheproposedBudgetrequiresaminimum Budget. in theCouncilPlan,andincorporatedintoCouncil’s Note: TheStrategicResourcePlanissummarised about anyproposedCouncilPlan. public noticesorcontactCouncilforinformation for inspectionduringthepublicnoticeperiod.See minimum 28daysofpublicnoticeandisavailable Note: TheproposedCouncilPlanrequiresa about anyproposedlocallaws. public noticesorcontactCouncilforinformation during thepublicnoticeperiod(section119).See 28 dayspublicnoticeandisavailableforinspection Note: Anyproposedlocallawrequiresaminimum improvement activitiesincluded: During theyearmostsignificantcontinuous 300 workprocesses withaviewtoimproving them. The process improvement stream examinedmore than strategy andanewBusinessClassificationScheme. services, anddevelopingacustomerengagement systems, customerrelationship systemsandonline stream involves improving documentandrecords involving staff innewwaysofworking.Theproject people stream involvesaculture changeprogram, people, projects andprocess improvement. The First Program. Theprogram focussesonthree areas: innovation issupportedbyourBoroondara Customer Our commitmenttocontinuousimprovement and Continuous improvement processes. regular businessplanningandperformancemonitoring Council incorporatesBestValue Principlesthrough and thepursuitofserviceexcellence. demonstrate commitmenttocontinuousimprovement least onceayear. Council’s BestValue principles achievements inrelation totheBestValue principlesat requires Counciltoreport tothecommunityonits Compliance withtheLocalGovernmentAct1989 Best Value – – – – – – – – – – – – processing andreporting to increase thefunctionalityandefficiency of provided iPadsto130HomeSupport Staff with Camcare people andtheirfamiliesat360,inpartnership introduced weeklysupportsessionsforyoung programs processes, volunteeringopportunitiesand Resource Centre, resulting inimprovements to reviewed operationsoftheBoroondara Volunteer improving serviceeffectiveness and forecast theresources required torespond, to accuratelymonitorreal-time callcentre traffic implemented aworkforce managementsystem to provide easiercustomeraccess developed andimplementedonlineapplications processes tobecomingmore customer-centric process efficiencies,and reviewing current improving alldepartmentalprocesses, identifying continued process improvement documentingand Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 7777 ANNUAL REPORT 2015–16 2015–16 REPORT REPORT ANNUAL ANNUAL OF BOROONDARA OF BOROONDARA CITY CITY Preliminary consultation was undertaken with trader consultation was undertaken Preliminary peak industry bodies and associations and groups, government and agencies, business owners to help operators, and the general community and develop the draft Economic Development Strategy 2016–2021.Tourism feedback Local community and stakeholders gave at on the concept design for a new wetland Chandler Park, Kew. lighting Consultation was undertaken regarding a range of sportsgrounds. installation across with users and A detailed consultation process the community was undertaken in developing the design of the North East Community Hub. The Community OnBoard Program of Program The Community OnBoard for not-for-profit capacity-building workshops and evaluated reviewed was community groups via internal and external surveys. their views people shared than 400 More the Camberwell about a plan to redevelop Community Centre. upgrade of the Balwyn Consultation for the held with centre was Community Centre participants and local management and staff, residents. five schools About 2,000 school students across assess the participated in a Resilience Survey to identify health and wellbeing of students and priorities to support young people. the design The community was consulted about Project. of the Balwyn Library Redevelopment – – – – – – – – – – – – – – – – – – More than 100 community members were than 100 community members were More consulted about their knowledge of Council’s Community Disability Advisory Committee at Disability Summit. the Boroondara A Customer Experience Evaluation Project A Customer Experience Evaluation Project examined the experience of customers’ interaction with Council over four years using specific survey methodology. Some 238 community members provided Some 238 community members provided feedback to help develop an updated Graffiti Management Strategy. About 1,700 community members provided About 1,700 community members provided Library feedback to help develop the Boroondara Services Plan. Public notice was given about 750 planning applications, enabling the community to have its in received Some 2,066 submissions were say. to planning applications. response Some 887 pre-application meetings were held to meetings were Some 887 pre-application applicants on land advice to prospective provide use and development proposals. Feedback was sought from 1,300 customers to 1,300 customers Feedback was sought from with feedback on how they communicate provide service Council and their satisfaction with the shape our each channel, to help through offered Communications Channel Strategy. electronically mapped biodiversity assets mapped electronically the City. across reviewed accounts payable processes and upgradedreviewed accounts payable processes paperless invoice processing the system to enable plastic plant for recycling a process introduced down and used broken are the pots pots where to make new plastic materials as a virgin material developed the new Boroondara Library Services Boroondara developed the new feedback website following community – – – – – – – – – – – – – – – – – – Consultation to undertake internal required All departments are and external consultation. Our Community we communicate Engagement Policy 2015 ensures to community concerns. openly and actively respond is essential for Meaningful community engagement to know what the community, Council to represent decisions, and the community wants when making of leadership. high standards provide included: Engagement and consultation programs – – – – 78 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction – – – – – – – – – – – Benchmarking activitiesincluded: accountable tothecommunity. area andultimatelyhelpsCounciltobecomemore closed, helpsfindthebestpracticesinaparticular often reveals performancegapsthatneedtobe sector organisations.Benchmarkingourservices orprivate could bewithotherlocalgovernments to findwaysofachievingbetter results. Comparison and comparingthemwithothersimilarorganisations Boroondara’s performanceandpracticesinkeyareas Benchmarking isthepracticeofmeasuring Benchmarking – – – – – – – – – – – Junction LanewaysPilotProject pitchers inlanewaysaspartoftheCamberwell reviewed optionsinre-laying existingbluestone compare toourgraffiti removal service gathered informationfrom othercouncilsto management innewdevelopments to helpdevelopacouncilpolicyongroundwater groundwater dischargedfrom privateproperties researched thewayothercouncilsmanaged of thedraftparkingpermitpolicy analysed feestructures andpermitmodelsaspart controls againstothermunicipalities benchmarked bestpracticepolicyandplanning with metropolitan councils andVictoria-wide information forplanningapplicationsandpermits compared performanceindicatorsandstatistical further strengthen existingprograms inplace analysed OHSinitiativesforhomesupportstaff to the Boroondara InterfaithNetwork interfaith networkstodeterminefuture priorities for benchmarked againsttheworkofnineactive to informfuture feesandcharges analysed feesandchangesofotherlibraryservices develop feesandcharges examined venuehire ofculturalfacilitiestohelp Development andTourism Strategy strategies toinformournewEconomic reviewed othercouncils’economicdevelopment – – – – – – – – – – introduction ofratecapping. collaborated withothercouncilsaboutthe Network forums regular Metropolitan Eastern Procurement for line-markingandtree-pruning servicesthrough identified collaborativetenderingopportunities conferences atothercouncils explored thedeliveryofyouthservicesand innovation projects communications contentstrategyand Moreland andHumecouncilstoinformour examined digitalprojects atManningham, Innovation Networkmeetings ContinuousImprovementat LocalGovernment investigated process improvement andinnovation Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 7979 ANNUAL REPORT 2015–16 2015–16 REPORT REPORT ANNUAL ANNUAL Approx.$724,000 Approx. $1.1 million Approx. Approx $323,000 Approx Estimated $285,000 over 3 year maximum term Estimated $207,000 over 5 year maximum term Estimated $1.8 million over 5 year maximum term Estimated $2.4 million over 5 year maximum term Estimated $830,000 over 5 year maximum term Contract Value Contract Value (excluding GST) OF BOROONDARA OF BOROONDARA CITY CITY Project Project Project Initial term 1 year with options for 2 further extensions of 1 year each up to a maximum term of 3 years Initial term 3 years with options for 2 further extensions of 1 year each up to a maximum term of 5 years Initial term 3 years with option for further 2 year extension up to a maximum term of 5 years Initial term 3 years with option for further 2 year extension up to a maximum term of 5 years Initial term 3 years with option for further 2 year extension up to a maximum term of 5 years Contract Term Council Council Director Director Director Council Council Council Awarded By Awarded Selective tender Victorian through Government Construction Suppliers Register Tender Select tender from Select tender from Architectural Council’s Services Panel Collaborative tender run by process Eastern Metropolitan Network Procurement on behalf of 6 participating councils Tender Tender Tender Tender Contract Type Highgate Early Learning Redevelopment Centre Works Hawthorn Arts Civic Space – Centre Construction Works Balwyn Park Tennis Balwyn Park Tennis and Community Facility and – Architectural Consultancy Services Utilities Management Consultancy Services Management of Food Camberwell Fresh Market General Landscape Services Park and Sports Fencing and Ground Related Infrastructure Mulching and Under Surfacing Services Contract Title/ Description Contracts valued at $150,000 or more of goods/services lists contracts for the provision The following table in 2015–16. awarded were that more of works valued at $200,000 or provision and contracts for the goods/services valued of for the provision did not enter into any other contracts During the year Council without at $200,000 or more of works valued and contracts for the provision at $150,000 or more process. engaging in a competitive 80 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Description Contract Title/ Stage 1Construction Stormwater Harvesting- Management Plan- Bray ReserveWater Grace ParkandLE Glenferrie Oval, Precinct – CamberwellCivic Catering Services Consultancy Services – Architectural and Centre FairholmGrove Camberwell Community Loader Articulated Front End Supply andLeaseof park Canopy Car Market –Northern Camberwell Fresh Food Pound Services Provision ofAnimal Tree Establishment Tree Plantingand Services and Associated Drainage PitClearances Reserve East of Gordon Barnard Redevelopment Content Services Architecture and Design, Information Website Solution Redevelopment Works U3A Hawthorn Contract Type EOI respondents tender toshortlisted (EOI) andsubsequent Expression ofInterest Tender Tender MAV PanelContract Quotations soughtvia Tender Tender Tender Tender Tender Tender Tender Awarded By Council Council Director Director Director Council Council Council Council Council Council Contract Term Project contract termof4years each uptoamaximum extensions of1year options fortwofurther Initial term2yearswith Project Lease termof8years Project of 9years terms uptomaximum with optionsforfurther Initial term3years contract termof8years each uptoamaximum extensions of2years options fortwofurther Initial term4yearswith of 5years maximum contractterm year extensionuptoa option foronefurther2 Initial term3yearswith 4 months Project –approx. term of3years a maximumcontract 1 yearextensionupto option foronefurther Initial term2yearswith Project (excluding GST) Contract Value Approx $1.6million per annum Approx $165,000 Approx $280,000 over 8yearleaseterm Estimated $324,000 Approx $197,000 Approx $853,749 per annum Approx $322,000 per annum Approx $208,000 Approx $716,000 Approx. $650,000 Approx. $1million Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 8181 ANNUAL REPORT 2015–16 2015–16 REPORT REPORT ANNUAL ANNUAL Approx. $362,000 Approx. Approx. $480,000 Approx. Approx. $8.5 million Approx. Approx. $3.8 million Approx. for all services over a 5 year term. Approx. $1.28 million Approx. (for all four vehicles) over 5 year lease term. Approx.$36,000 Approx.$36,000 per annum $180,000 over Approx. maximum 5 year term Approx. $414,000 Approx. per annum Approx. $577,000 Approx. Approx. $200,000 Approx. Approx. $626,000 Approx. Contract Value Contract Value (excluding GST) OF BOROONDARA OF BOROONDARA CITY CITY Project Initial term 1 year with options for one further extension of 1 year only up to a maximum contract term of 2 years All contract terms end on 30 June 2018 Initial term 3 years with option for one further 2 year extension up to a maximum contract term of 5 years Non-maintained operating lease 5 year lease Initial term 1 year with options for 4 further extensions of 1 year each to a maximum contract term of 5 years Initial 3 year with option for 2 year further extension to maximum term of 5 years Project Project Project Contract Term Director Director Council Council Council Director Council Council Director Council Awarded By Awarded Tender Tender Tender process run by process Tender Australia Procurement as agent for Council Tender Quotations sought Procurement via MAV Contract EOI and subsequent tender to shortlisted EOI respondents Tender Selective tender Victorian through Government Construction Suppliers Register Tender Tender Contract Type Boroondara Sports Boroondara Complex Existing Sports Courts – Services Upgrade Provision of MS Provision Dynamics CRM 2015 (Panel Contract) Retail Electricity, Retail Electricity, Natural Gas, Public Lighting & Associated Services(Procurement Australia #1906/0625 – Natural Retail Electricity, Gas, Public Lighting & Associated Services) General Tree Services General Tree Supply and Lease of Four Rear Loading Compactor Vehicles Maintenance of Leisure Maintenance of Leisure Pool Plant and Centre Equipment Asphalt Maintenance Services Auburn Kindergarten Centre and Childcare Refurbishment Works Catchment Modelling Catchment Modelling – in Boroondara Consultancy Services North East Precinct North East Precinct Hub Development and – Architectural Consultancy Services Contract Title/ Description 82 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Description Contract Title/ Refurbishment Works Tennis ClubPavilion Burwood Reserve Council Website Electronic Formsfor Development of Redevelopment Works Tennis ClubPavilion Camberwell Junction Internal WorksInternal Food Market–Stage2 Camberwell Fresh Buildings – Librariesandother Maintenance Services Mechanical Plant Centre Mechanical Maintenance ofLeisure Maintenance Services Turf Renovationand Associated Services) Installation and Manufacture, Boroondara (Design, Christmas in Supply Replacement –Annual Pipe Maintenanceand Stormwater Outlet Landscape Materials Supply andDelivery Cleaning Services Contract Type Suppliers Register Construction Government through Victorian Selective tender Request forQuotation Suppliers Register Construction Government through Victorian Selective tender Tender respondents to shortlistedEOI subsequent tender Public EOIand respondents to shortlistedEOI subsequent tender Public EOIand Public tender Public tender Public tender Public tender Public tender Awarded By Council Manager Director Director Director Director Director Council Director Director Council Contract Term Project 12 months Project Project contract termof5years each toamaximum extensions of1year options for4further Initial term1yearwith contract termof5years each toamaximum extensions of1year options for4further Initial term1yearwith no optionstoextend Initial term4yearswith contract termof5years each uptoamaximum extensions of1year options forfourfurther Initial term1yearwith two 1yearextensions Initial term2yearswith no optiontoextend Initial term3yearswith 5 years to maximumtermof of twoyearsplus1year options forextensions Initial term2yearswith (excluding GST) Contract Value Approx. $600,000 Approx. $136,000 Approx. $414,000 Approx. $220,000 term over 5yearmaximum Estimated $312,850 term over 5yearmaximum Estimated $330,000 4 yearmaximumterm Estimated $1.5Mover 5 yearmaximumterm Estimated $1.3Mover term over 4yearmaximum Estimated $180,000 Approx. $337,000 term over 5yearmaximum Estimated $3,68million Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 8383 ANNUAL REPORT 2015–16 2015–16 REPORT REPORT ANNUAL ANNUAL Approx. $1.5 million Approx. Approx. $795,000 Approx. Approx. $1.3 million Approx. Estimated $1.5 million Estimated $1.5 million over 5 year maximum term Estimated $3.9 million Estimated $3.9 million over 5 year maximum term Contract Value Contract Value (excluding GST) OF BOROONDARA OF BOROONDARA CITY CITY Project Project Project Initial term 3 years with Initial term 3 years with options for one further extension of 2 years up to a maximum contract term of 5 years Initial term 3 years with Initial term 3 years with options for two further extensions of 1 year each up to a maximum contract term of 5 years Contract Term Council Council Council Council Council Awarded By Awarded Tender organised Tender by Clayton Regional Landfill User Group Management Committee Selective tender Victorian through Government Construction Suppliers Register Selective tender Victorian through Government Construction Suppliers Register Public tender Public Tender Contract Type Clayton Regional Landfill – Capping of Southern Cell Camberwell United Club Pavilion Tennis Redevelopment Works Hawthorn Bowls Club Pavilion – Extension and Refurbishment Works Tree Root Maintenance Tree Services Provision of Insurance Provision Services Brokerage Contract Title/ Description 84 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction – – – during 2015–16: andimplementedfollowingactions Plan 2013–17 2006, Councilhasprepared anAccessandInclusion In accordance withsection38oftheDisabilityAct Disability ActionPlan – – – – – – – – Recognition Act2012by: with itsresponsibilities describedintheCarers Council hastakenallpracticablemeasures tocomply Carers recognition – – – – – – – – – – – necessary adaptable andaccessibleinformation formatsas reviewing current methods andimplementingmore access forcommunitymemberswithadisabilityby improved Councilcommunicationandinformation in theirneighbourhood able toaccessinformationonaccessiblefeatures Council’s websitesocommunitymemberswere developed thefunctionalityofmapson Accessible Symbol Communication displayed theScopeVictoria access Councilinformationandservicesqualityto ensured thatallsiteswhere communitymembers through Council surveys. clients, aswellseekingtheirspecificfeedback involving carers inallreview processes withthe of accesstoservices and fatigueintoaccount,whenlookingatpriority is delivered inatimelymanner, takingcarer stress ensuring thatintakeandinformationaboutservices about thecarers tomeettheirownneeds where required, collectingindividualinformation and thecare relationship. instructions toincludetherecognition ofthecarer reviewing allnecessarypoliciesandpractice and Care Planningprocess toincludethecarer undertaking necessarychangestotheAssessment including HomeSupportStaff defining thecarer role and relationship toallstaff staff meetings informing staff oftherequirements oftheActat (and families)inacaringrelationship promoting theprinciplesofActtopeople – – – – – in progress forcompletionbyNovember2016. completed withasmallnumberofactionscurrently in June2013.Themajorityofactionshavebeen wasadoptedbyCouncil Management Plan2012–16 Plan everyfouryears.TheDomesticAnimal Council prepares aDomesticAnimalManagement In accordance withtheDomesticAnimalsAct1994, Domestic AnimalManagementPlan – – – – – – – – – – – – – home environments people withadisabilityinthecommunityand Committee toidentifyspecificsafetyneedsof worked withtheCommunitySafetyAdvisory services inBoroondara program ontheavailabilityofaccessiblehealth developed acommunityawareness andinformation in Boroondara for peoplewithadisabilitylivingindependently developed astrategytoimprove foodaccess by tenantswithadisability utilisation ofHomeandCommunityCare services and communitysupportservicestoincrease the worked withrooming houseoperators,Council respectful ofpeoplewithadisability across Counciltoensure theyare inclusiveand evaluated communityengagementpractices Boroondara Libraries. disability through eventsandactivitiesat promoted theachievementsofpeoplewitha should itbeimplementednationally on Councilwithservicesforpeopledisabilities, the NationalDisabilityInsuranceScheme(NDIS) monitored andreported backontheimpactof opportunities participate inleadershipandadvocacytraining actively supportedpeoplewithadisabilityto for peoplewithadisability. community centres oninclusiveprogramming committees ofneighbourhoodhousesand provided trainingopportunitiesforstaff and Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 8585 ANNUAL REPORT 2015–16 2015–16 REPORT REPORT ANNUAL ANNUAL OF BOROONDARA OF BOROONDARA CITY CITY Road Management Act Ministerial Road Management direction 22 of the Road with section In accordance a copy , Council must publish Management Act 2004 in its annual Ministerial direction or summary of any any Ministerial did not receive Council report. the financial year. during Directions Rights and Charter of Human Responsibilities commitment The Victorian Charter of Human Rights and the Responsibilities Act 2006 is a law that protects human rights of all people in Victoria. The Charter all public authorities and their employees to requires the delivery of act compatibly with human rights in services and when making decisions. that and respects recognises The City of Boroondara entitlement to everyone has the same human rights to, society allow them to participate in, and contribute that all persons recognise We and our community. to, of, and access have equal rights in the provision that, also recognise Council services and facilities. We insofar as to at times, such rights may be limited, and the strike a balance between individual rights of public interest. protection such as Equal The Charter complements other laws such basic rights Opportunity legislation and protects work and forced from of speech, freedom as freedom which previously degrading treatment from freedom 20 rights that The Charter lists had no legal protection. equality respect, help all people to live with freedom, and dignity. Council has developed a Human Rights Compatibility decisions or reviewing to assist staff Assessment Tool policies. It specifies that Council must observe the rights set out in the Charter when making decisions, local laws, setting policies or providing creating services. The assessment tool is designed to help staff of and methodical assessment undertake a thorough or decision and plan, procedure policy, any proposed to identify whether it has an impact on any of the rights in the Charter. protected During 2015–16, no Charter of Human Rights-related made to Council. complaints were it should be accompanied by the appropriate it should be accompanied by the appropriate in certain application fee (the fee may be waived circumstances). it should be in writing which it should identify as clearly as possible document is being requested – – – Protected Disclosure Procedures Disclosure Protected The Protected Disclosure Act 2012 aims to ensure openness and accountability in government by conduct encouraging people to disclose improper for protection within the public sector and provide on how to Procedures people who make disclosures. website. available on Council’s are make a disclosure During the 2015–16, under no disclosures were there Section 13 notified by Council to the Independent Anti-corruption Commission (IBAC). Broad-based – of Requests for documents in the possession of to the Freedom Council should be addressed Requests can also be lodged Information Officer. also apply online or by email. Access charges may decision and a once documents have been processed and search on access is made (e.g. photocopying charges). and retrieval of Information Freedom information regarding More and on the can be found at www.foi.vic.gov.au website. City of Boroondara – – Freedom of Information Freedom through Access to documents may be obtained Officer, of Information to the Freedom written request as detailed in section 17 of the Freedom of Information Act 1982 and in summary as follows: Food Act Ministerial Directions Food Act Ministerial Directions Food Act Ministerial 7E of the Food Act 1984, with section In accordance to publish a summary of any Council is required during the financial received Ministerial Directions any Council did not receive year in its annual report. during the financial year. Ministerial Directions 86 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction – – – – – – – – – – – – – – – – – – – – the keyActsandRegulationsthataffect Councilare: and Commonwealthlegislation.Someof Victorian Council hasresponsibilities underawiderangeof Legislation impactingcouncil the CommissionerforPrivacyandDataProtection. matters were resolved withouttheinvolvementof regarding breaches ofcustomerprivacy. These eightcomplaintswere made During 2015–16, Council’s website. Information PrivacyPolicythatisavailableon authorised orrequired bylaw. Councilhasan is necessarytoperformCouncilfunctionsorwhere collect, useordisclosepersonalinformationwhere it privacy ofresidents andratepayers.Councilwillonly Council iscommittedtoprotecting thepersonal complaints received Information onprivacycommitmentand – – – – – – – – – – – – – – – – – – – – Valuation ofLandAct1960. Subdivision Act1988 Sentencing Act1991 Road SafetyAct1986 Road ManagementAct2004 Public HealthandWellbeing Act2008 Protected DisclosureAct2012 Planning andEnvironmentAct1987 Occupational HealthandSafetyAct2004 Governance) Act2015 Local GovernmentAmendment(Improved Local GovernmentAct1989 Land AcquisitionandCompensationAct1986 Infringements Act2006 Information PrivacyAct2000 Freedom ofInformationAct1982 Food Act1984 Equal OpportunityAct2010 Environment ProtectionAct1970 Domestic AnimalsAct1994 Building Act1993 Act 1989. accordance withPart5oftheLocalGovernment to makeanewTree Protection LocalLawin Council resolved tocommencethestatutoryprocess on the25November2016.On10December2015, The Tree Protection Local Lawaboveisduetoexpire – – – – – – information canbefoundonCouncil’s website. Council’s LocalLawsare listedbelow. More Local Laws competitive neutrality. covers compliancewithtradepractices,locallawsand the NationalCompetitionPolicyguidelines.Thispolicy The CityofBoroondara hasundertakenareview under National CompetitionPolicy – – – – – – and May2015) amendments gazettedinAugust2011,April2014, Meeting Procedure LocalLaw. (incorporating amendments gazettedinSeptember2011) Tree Protection LocalLaw(incorporating amendments gazettedinSeptember2011) Street NumberingLocalLaw(incorporating Smoke Free Areas LocalLaw2012 Building SitesLocalLaw2011 Protection ofCouncilAssetsandControl of September 2012) gazetted inSeptember2011,May2012and Amenity LocalLaw(incorporatingamendments

Financials

Image to be placed 90 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 31 Note 30 Note 29 Note 28 Note 27 Note 26 Note 25 N Note 23 Note 22 Note 21 Note 20 Note 19 Note 18 Note 17 Note 16 Note 15 Note 14 Note 13 Note 12 Note 11 Note 10 Note 9 Note 8 Note 7 Note 6 Note 5 Note 4 Note 3 Note 2 Note 1 Introduction Notes to the Financial Report Works of Capital Statement Flows of Cash Statement Equity in of Changes Statement Balance Sheet Comprehensive Income Statement Financial Report Contents ote 24

R R I P T T I I P O Non I O T C I O B D B M E O N C G Us S R B Si nterest-bearing loans and borrowings and loans nterest-bearing assets ntangible property nvestment nventories nvestments in associates, joint ventures and subsidiaries rust funds and deposits and funds rust payables other and rade receivables other and rade mployee Costs mployee rovisions equipment and plant infrastructure, roperty, tatutory fees and fines and fees tatutory econciliation of cash flowsfrom operating activities to surplus/(deficit) eserves ad and doubtful debts doubtful and ad charges ates and orrowing costs orrowing comparison udget epreciation and amortisation and epreciation ash and cash equivalents cash and ash et gain/(loss) on disposal of property, infrastructure, plant and equipment and plant infrastructure, of property, disposal on et gain/(loss) ontributions rants ther assets ther assets financial ther of items expense ther income ther gnificant accounting policies aterials and services and aterials er fees er -current assets classified as held forsale

1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 06 06 06 9 09 09 08 08 9 9 9 02 9 22 20 9 9 07 21 24 10 10 10 10 10 19 19 18 18 13 13 13 13 12 12 11 11 7 7 6 5 4 3 2 Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 91 24 31 27 25 42 28 28 26 32 40 33 39 30 1 1 1 1 1 1 1 1 1 145 1 144 1 1 1 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY

Statements

Statements

perating leases nancing arrangements ontingent liabilities and contingent assets ommitments elated party transactions uperannuation vents occurringvents after balance date inancial instruments inancial C F R E Fi C O S

Certification of Performance Statement of Certification Performance Report the on General’s Auditor Service Performance Indicators Financial Performance Indicators Performance Statement Performance Sustainable Capacity Indicators Note 39 Note Statements Financial the of Certification Financial Report the on General’s Auditor Note 37 Note 38 Note Note 35 Note 36 Note Note 33 Note 34 Note Note 32 Note 92 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Total income For the year ended 30 June 2016 June 30 ended year the For Income Statement Comprehensive Report Financial The above comprehensive income statement should be read in conjunction with the accompanying notes. accompanying the with conjunction in read be should statement income comprehensive above The Total comprehensive result Net asset revaluation increments periods future in deficit or surplus to reclassified be not will that Items Other comprehensive income year the for Surplus Total expenses ventures joint and associates of (losses) net of Share Net loss on disposal of property, infrastructure, plant and equipment Other expenses Borrowing costs Depreciation and amortisation Bad and doubtful debts Materials and services Employee costs Expenses ventures joint and associates of profits net of Share Other income Contributions – assets non-monetary Contributions – monetary –capital Grants –operating Grants User fees fines and fees Statutory Rates and charges and Rates Income Note 23 10 16 16 13 15 12 14 11 8 9 7 7 6 6 5 4 3

222 (181,432) 566,583 607,704 161,428 (54,400) (30,547) (10,564) 785 ) 56 77,8 ( 13,055 13,476 41,121 12,158 (4,481) (2,719) $’000 4,290 9, 7,554 2016 ( ,553 866) 645 423 525 –

– 0,109 0,109 ) 56 177,8 ( 207,965 152,040 (29,638) (73,573) (10,434) 51,074) ( 3 3 16,231 12,324 11,847 (4,668) (4,429) $’000 3,187) ( 2,280 5,587 , 3 4 7,6 2015 (853) 13 –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 93

4 23 45 60 3 2015 9,191 1,059 1,264 2,003 3,038 3,864 $’000 10,274 10,709 24,397 14,968 52,997 66,500 46,267 5 88,565 803,493 102,531 2 1 2,730,787 2,716,821 2,716,821 2 ,913,328 ,819,352 6,264 ,721,187

4 27 34 739 739 2016 8,713 1,293 1,986 4,049 3,204 $’000 ANNUAL REPORT 2015–16 REPORT ANNUAL 11,167 15,274 38,211 21,484 51,673 44,011 48,948 56,500 95,684 107,205 844,634 2,479,891 3,303,521 3, 3,324,525 3,324,525 3

313,004 ,420,209

17 18 18 16 19 19 24 27 28 28 23 25 26 20 22 29 29 Note 30(c) OF BOROONDARA CITY Assets assets Current Cash and cash equivalents Total equity Total The above balance sheet should be read in conjunction with the accompanying notes. Reserves Net assetsNet Equity surplus Accumulated Interest-bearing loans and borrowings and loans Interest-bearing non-current liabilities Total liabilities Total Provision for investments in associates and joint ventures Total current liabilities Total Non-current liabilities Provisions Trust funds and deposits and funds Trust Provisions borrowings and loans Interest-bearing Liabilities liabilitiesCurrent andTrade other payables Total non-current assets Total assets Total Investment property assets Intangible Other financial assets financial Other equipment and plant infrastructure, Property, Total current assets current Total assets Non-current andTrade other receivables Inventories Other assets Trade andTrade otherreceivables assets financial Other Balance Sheet Balance As at 30 June 2016 94 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction  The above statement of changes in equity should be read in conjunction with the accompanying notes. accompanying the with conjunction in read be should equity in changes of statement above The atBalance end of the financial year reserves other from Transfers reserves to other Transfers Net asset revaluation increment Surplus for the year 2015 atBalance end of the financial year reserves other from Transfers reserves to other Transfers Net asset revaluation increment Surplus for the year Balance at beginning of the financial year 2016 2016 June 30 ended year the For Statement of Changes in Equity Balance at beginning of the financial year 30(b) 30(b) 30(b) 30(b) 30(a) 30(a) Note Note

3,324,525 2,716,821 2,686,712 2,716,821 566,583 30,109 41,121 $’000 $’000 Total Total 2016 2015 – – – – –

Accumulated Accumulated 844,634 803,493 803,493 Surplus Surplus 776,453 30,109 (3,069) (3,540) 41,121 $’000 $’000 3,560 2016 2015 – – –

3,409) Revaluation Revaluation 1,908,058 2,471,232 1,908,058 1,908,058 Reserve Reserve 566,583 ( $’000 $’000 2016 2015 – – – – – –

Reserves Reserves Other Other $’000 $’000 8,659 5,270 3,069 3,540 2,201 5,270 2016 2015 (151) – – – – –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 95

50 ,291 ,709 2015 4,104 5,815 5 2,336 9,222 $’000 (4,623) 17,79 5 2 (6,476) 39,910 16,628 ( 51,741) 13,653 10,550 10 15,000 80,466 (11,502) (17,9 3 6 ) (72,019) (23,013) (29,201) ( (66,500) 152,075 Inflows/ (103,191) (Outflows) 1,160 55,546)

– 50 ,525 7,123 2016 7,8 31 2,903 4,290 9,908 $’000 ANNUAL REPORT 2015–16 REPORT ANNUAL (2,735) (3,864) 13,911 27,502 12 10,709 (6,599) 12,343 20,428 38,211 66,500 79,300 ( 77,527 ) (11,406 ) (20,262) (55,249) (45,199) (63,333) (56,500) 1 Inflows/ (Outflows)

60,566 17 31 23 32 Note OF BOROONDARA CITY Cash flows from operating activities operating from flows Cash Rates and charges Restrictions on cash assets cash on Restrictions The above statement of cash flow should be read in conjunction with the accompanying notes Cash and cash equivalents at the end of the financial year arrangementsFinancing Net increase/(decrease) in cash and cash equivalents cash increase/(decrease) and cash Net in Cash and cash equivalents at the beginning of the financial year Proceeds from borrowings from Proceeds borrowings of Repayments activities financing by provided cash Net Cash flows from financing activitiesfinancing from flows Cash costs Finance Proceeds from sale of investments advances and loans of Payments activities investing in used cash Net Cash flows from investing activities investing from flows Cash equipment and plant infrastructure, property, for Payments Payments for investments Other payments activities operating by provided cash Net Employee costs Employee services and Materials repaid deposits and funds Trust Other receipts Net GST refund Contributions monetary Contributions Interest received taken deposits and funds Trust User charges User Grants – operating Grants – capital Statutory fees and fines Statement of Cash Flows For the year ended 30 June 2016 96 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction  For the year ended 30 June 2016 June 30 ended year the For Works Capital of Statement The above statement of capital works should be read in conjunction with the accompanying notes. accompanying the with conjunction in read be should works capital of statement above The Total capital works expenditure Asset upgrade expenditure Asset expansion expenditure Asset renewal expenditure New asset expenditure Represented by: Total capital works expenditure Total infrastructure Other infrastructure parks car street Off streetscapes and space open Parks, Recreational, leisure and facilities community Drainage cycleways and Footpaths Bridges Roads Infrastructure Total plant and equipment books Library Computers and telecommunications Fixtures, fittingsand furniture Plant, and equipment machinery Plant and equipment Total property Total buildings Building improvements Buildings Total land Land improvements Land Property

53,663 53,663 23,003 21,992 26,718 24,774 41 $’000 4,952 1,944 9,699 2,399 1,966 8,924 1,680 1,062 1,634 1,239 1,793 1,771 4,143 1,193 4,119 2016 ,912 386 252 151 – –

54,566 54,566 31,246 26,632 19,789 31,274 42,924 $’000 3,503 3,506 3,273 2,557 1,802 1,454 1 5,812 1,079 1,079 4,614 3,165 8,171 2015 ,081 386 264 754 551 28 28 –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 97 different.

ANNUAL REPORT 2015–16 REPORT ANNUAL respectively.

16.

issued.

Statement. cost.

occurs.

headings.

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OF BOROONDARA CITY arrangement.

J J

R A a supplementary rates notice Statutory fees and fines Statutory fees and fines (including parking fees and fines) are recognised as revenue when the service has been provided, the payment is received, or when the penalty has been applied, first whichever AASB 11 JointAASB Arrangements 11 requires the classification of joint arrangements into joint operations or joint ventures.The obligations and rights contractual the on depends classification of each investor rather than the legal structure of the joint accounting the classification, the Depending on arrangement. treatment for the two types of joint arrangements will be Council has reviewed its existing contractual arrangements with Regional Landfill Clayton South JointVenture (Clayton Landfill) to under AASB classifications new the with aligned are they ensure It has concluded11. that the existing joint arrangement is a joint operation. Instead of accounting for assets, liabilities, revenues and expenses relating Council’s to interest in Clayton Landfill, Council continues account to for Clayton Landfill under the equity method on the basis that Clayton Landfill operating results, assets and liabilities are not material individually or in aggregate. Details of the joint operation are set out in note Council interest in joint operations are accounted for using the equity method. Under this method, the interest is initially recognised in the balance sheet at cost and adjusted thereafter recogniseto Council’s share of the net assets of the entities. The Council’s share of the financial result of the entities is recognised in Income Comprehensive the Income is recognised when the Council obtains control of the probable is it contribution, the receive to right the or contribution will contribution the comprising benefits economic the that flowto the Council and the amount of the contribution can be measured charges and Rates Annual rates and charges are recognised as revenues when Council issues annual rates notices. Supplementary rates are recognised when valuation a and reassessment is completed and arrangements Associates Associates are all entitiesover which Council has significant influence but not control or joint control. Investments in associates are accounted for using the equity method of accounting, after at recognised being initially arrangements Joint Investments in joint arrangements are classified as either joint operations or joint ventures depending on the contractual rights and obligations each investor has, rather than the legal structure of joint the (i) Council recognises its direct right its to share of jointly held assets,oint operations liabilities, revenues and expenses of joint operations. These have been incorporated in the financial statements under the appropriate (ii) Interests in joint ventures are accounted for using the equity ventures oint method. Under this method, the interests are initially recognised in the consolidated balance sheet at cost and adjusted thereafter to losses or profits post-acquisition the of share Council’s recognise and movements in other comprehensive income in profit or loss income comprehensive other and

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period.

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C P C B eliminated in eliminated All entities controlled by Council that have material revenues, of committees as such liabilities, or assets expenses, report. Any financial this in included been have management, transactions between these entities and Council have been previous Council had no Entities consolidated at reporting to There have been no changes in accounting policies from the Unless otherwise stated, all accounting policies are consistent with comparative appropriate, Where year. prior the in applied those figures have been amendedto accord with current presentation, and disclosure has been made of any material changes – the determination of depreciation for buildings, infrastructure, infrastructure, buildings, for depreciation of determination the – plant and equipment (refer Note to 1 – the determination of employee provisions (refer Note to 1 effects on the financial statements and estimates relate – the fair value of land, buildings, infrastructure, plant and equipment (refer Note to 1 Revisions accounting to estimates are recognised in theperiod in which the estimate is revised and also in future periods that made assumptions and Judgements revision. the by affected are significant have that AAS’s of application the in management by from these from Judgements, estimates and assumptions are required be to made about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and associated from derived judgement professional on based are judgements historical experience and various other factors that are believed to differ may results Actual circumstances. the under reasonable be The accrual basis of accounting has been used in the preparation equity, liabilities, assets, whereby statements, financial these of income and expenses are recognised in the reporting period to which they relate, regardless of when cash is received or (Planning and Reporting) Regulations These financial statements are a general purpose financial report financial purpose a general are statements financial These Balance Statement, Income Comprehensive a of consists that Sheet, Statement of Changes in Equity, Statement of Cash Flows, Statement of Capital Works and notes accompanying report financial purpose general The statements. financial these authoritative other Standards, Accounting Australian with complies pronouncements of the Australian Accounting Standards Board, the Local Government Act 1989 The City of Boroondara was establishedby an Order of the Governorin Council on 22 June and 1994 is a body corporate. The Council’s main office is located at 8 Inglesby Road,

(d) management of ommittees (c) consolidation of rinciples (b) policies accounting in hanges Note 1 Note (a) asis of accounting ignificantaccounting policies Statement of complianceStatement of

Introduction Notes to the Financial Report Financial the to Notes 98 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction air value measurement (g) Note 1 Notes to the Financial Report

Level 3 — Valuation techniques for which the lowest level input input level lowest the which for techniques 3—Valuation Level observable; indirectly or directly is measurement value fair the to significant is that input level lowest the which for techniques 2—Valuation Level for identical assets or markets active in prices market (unadjusted) 1—Quoted Level as a measurement value fair the to significant is that input level lowest the on based follows, as described hierarchy, value fair a within categorised are statements financial the in disclosed or measured is value fair which for liabilities and assets All directly or observable estimated using another valuation is price that whether of regardless price 13 exit an is AASB under value Fair date. measurement the at participants market between transaction orderly an in aliability to transfer paid or asset an sell to received be would that price the as value fair 13 defines AASB requirements for use across Australian Accounting and a single source of fair value measurement and disclosure value fair of adefinition providing by complexity reduce and consistency to improve aims measurement, 13 value Fair AASB required or permitted by Australian Accounting Standards. where value fair at liabilities and assets certain measures Council the to receive right the over control gains Council when recognised is and receivable or received consideration the of value fair the at measured is income Other Other payment is to receive right Council’s the when recognised is revenue Dividend Dividends is it as recognised is Interest Interest to the passed irrevocably has asset the of control when determined is asset an of sale on loss or profit The and plant infrastructure, property, of Sale contributed the over control obtains Council when revenue andMonetary non-monetary contributions are recognised as Contributions expended on Council’s operations during the current was that years prior from contribution or grant unused of amount or contribution is disclosed in Note 6. The note also discloses the grant unused the date, balance at undischarged were conditions those and period aparticular over used or manner aparticular in financial year were obtained oncondition that theybe expended the during revenues as recognised contributions or grants Where of date the at value fair their at valued are and oracquittal) upon earlier notification that a grant hasbeen secured, the contribution. This is normally obtained upon their receipt (or of control obtains Council when recognised is income Grant Grants first whichever received, is payment the or provided been has service the when revenue as recognised are fees User User between levels in the hierarchy by re-assessing categorisation categorisation re-assessing by hierarchy the in levels between In addition, Council determines whether transfers have occurred explained as hierarchy value fair the of level the and liability or asset the of risks and characteristics nature, the of basis the on liabilities and assets of classes determined has Council disclosures, value fair of purpose the For is measurement value fair the to significant is that F

fees

income

established.

S (cont.) and ignificant accounting policies policies accounting ignificant

liabilities

earned.

income.

above.

buyer.

transfer. equipment

unobservable.

Standards.

year.

technique.

occurs. whole:

asset. (k) ther financial assets (j) receivables other and rade (i) ash and cash equivalents (h) ecognition and measurement of property, plant and and plant property, of measurement and ecognition (m) on-current assets classified asheld forsale (l)

O acquired for no cost or nominal consideration, they are measured are inventories Where value. realisable net and cost of lower the at measured are sale, for held land including inventories, other All realisable net and cost of lower the at measured are Inventories potential. service of loss any for applicable when adjusted cost at measured are distribution for held Inventories or arevenue either as recognised are date balance at holdings on losses and gains unrealised Any cost. amortised at measured are Term date. deposits balance at value, market being value, fair at valued are assets financial Other has impairment an that evidence objective is there when recognised is debts doubtful for Aprovision method. rate interest effective the using cost amortised at carried are Receivables bank outstanding of net less, or days 90 of maturities original with investments liquid highly other and call, at deposits hand, on cash include equivalents cash and Cash reporting each of end the at awhole) as measurement was asset of class the date, balance at value fair the from differed materially value carrying the Where value. fair its approximated materially asset each that to ensure value fair at measured assets of classes individual the of value carrying the reviewed Council the date, At balance date. measurement the at participants market between transaction orderly an in aliability to transfer paid or asset an to sell received be would that price the being value, fair their at physical assets, other than plant and equipment, are measured Subsequent to the initial recognition of assets, non-current Revaluation with the prior consistent are stated otherwise unless and class asset applicable an within assets recognising when applied have 1(n) Note in detailed limits threshold the policy, Council’s with accordance In attributable variable and fixed incurred during construction, and an appropriate share of directly materials used in construction, direct labour, borrowing costs all includes cost Council, by constructed are assets Where length arm’s an in parties willing knowledgeable between exchanged be could asset the which for amount the is value Fair acquisition. the to attributable costs incidental any plus acquisition of date the at consideration as provided assets of value fair the being assets, of The purchase method of accounting is used for all acquisitions Acquisition equipment, infrastructure, intangibles the date of from 12 months within completed to be expected is sale) group disposal (or sale asset’s the and probable highly is sale the when only met as regarded is condition This use. continuing through than rather transaction asale through recovered be will amount carrying their if sale for held as classified and current as treated are assets and liabilities related and groups disposal assets, current Non- to depreciation. subject not are and to sell, costs less value fair and amount carrying its of lower the at measured is groups) A non-current asset classifiedas held for(includingsale disposal at current replacement cost at the date of (based on the lowest level input that is significant to the fair value value fair the to significant is that input level lowest the on (based Inventories T C R N

revalued.

transaction.

classification.

year.

overheads.

expense.

overdrafts.

acquisition.

value.

period.

occurred.

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 99

– – 2 7 7 7 7 7 7 1 1 7 7 1 1 1 0.5 0.5 limit $’000 Threshold Threshold

3 6 10 75 3-5 100 N/A 2-55 5-30 15-80 20-85 Years 15-100 period 50-130 50-130 20-100 30-100 30-100 100-150 ANNUAL REPORT 2015–16 REPORT ANNUAL Depreciation 116.

expensed.

seals.

assets

Equipment

OF BOROONDARA CITY R Road kerb, channel and minor culverts deck Bridges substructure Bridges Footpaths and cycle ways Drainage and leisure Recreational, community facilities Parks, open space and streetscapes Off street car parks Buildings Buildings using the cost model in AASB Property Land substructure Road Intangible assets Intangible *Revised depreciation previously period for 20-100 in 2015-16, Road pavement and Routine maintenance, repair costs, and minor renewal costs are expensed as incurred. Where the repair relates the to replacement of a component of an asset and the cost exceeds the capitalisation threshold the cost is capitalised and depreciated. The carrying value of the replaced asset is Investment property, comprising fresh food market stalls and a commercial shop is held generate to long-term rental yields. All tenant leases are on an arms length basis. Investment property is measured at cost, including transaction costs. Costs incurred probable is it when capitalised are acquisition initial to subsequent that future economicbenefit in excess of the originally assessed performance of the asset will flowto the Council. Investment useful the per as basis straight-line a on property depreciated is lives disclosed in Note 1(n). Rental income from the leasing of Income Comprehensive the in recognised properties is investment Statement on a straight line basis over the lease term. AASB paragraph140 53 states that if an entity determines that the fair value of an investment property is not reliably determinable on a property investment that measure shall entity the basis, continuing Asset recognition thresholds thresholds recognition Asset periods depreciation and and Plant machinery equipment and Plant, – Arts and heritage furniture and fittings Fixtures, Infrastructure Road pavements and seals * Computers and telecommunications Library books In

(o) maintenance and epairs (p) propertyvestment

basis.

annually.

offset.

component.

life.

stated.

experts.

year.

ignificantaccounting policies roads

(cont.) S

equipment.

De R and equipment, infrastructure, intangibles (cont.) intangibles infrastructure, equipment, and Fair value valuations are determined in accordance with a valuation hierarchy. Changes the to valuation hierarchy will only occur if an external change in the restrictions or limitations of use on an highest practical or permissible the to changes in result asset and best use of the asset. Further details regarding the fair value hierarchy are disclosed at Note Property, 23 infrastructure, plant life as determined each Depreciation periods used are listed below and are consistent with the prior year unless otherwise Road earthworks are not depreciated on the basis that they are assessed as not having a limited useful useful residual the on based charged is depreciation line Straight Where assets have separate identifiable components that that components identifiable separate have assets Where are components these replacement, regular to subject are assigned distinct useful lives and residual values and a separate each for determined is rate depreciation annually. Depreciation rates and methods are reviewed are methods and rates Depreciation annually. plant and equipment and intangibles and equipment and plant infrastructure, equipment, and plant improvements, land Buildings, and other assets having limited useful lives are systematically depreciated over their useful lives the to Council in a manner which those in embodied service the potential of consumption reflects assets. Estimates of remaining useful lives and residual values are made on a regular basis with major asset classes reassessed Land under Council recognises land under roads it controls on a cost increments and decrements within the year are from 5 years. 2 to The valuation is performed either byexperienced Where the assets are revalued, the revaluation increments are credited directly the to asset revaluation reserve except the to extent that an increment reverses a prior year decrement for that class of asset that had been recognised as an expense in which case the increment is recognised as revenue up the to amount of the expense. Revaluation decrements are recognised as an expense except where prior increments are included in the asset revaluation reserve for that class of asset in which case the decrement is taken the to reserve the to extent of the remaining increments. Within the same class of assets, revaluation In addition, Council undertakes a formal revaluation of land, ranging basis regular a on assets infrastructure and buildings, independent or officers council and

(n) infrastructure, property, amortisation and of preciation (m) ecognition and measurement of property, plant Note 1 Note 100 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction loyee costs and benefits (t) (s) rust funds and deposits (r) mpairment of assets (q) Note 1 Notes to the Financial Report

T settled using the remuneration rate expected to apply at the time time the at to apply expected rate remuneration the using settled are liabilities the when paid to be expected amounts the of value employee benefitsas non-current liabilities,measured at present for provision the in recognised are date reporting the of months 12 within settled wholly to be expected not are that Liabilities nominal reporting date, classifiedas current liabilitiesand measured at their up the to services employee of respect in benefits employee for provision the in recognised are date reporting the of 12 months within settled wholly be to expected leave annual and benefits Liabilities for wages and salaries, including non-monetary Wages and salaries and annual reporting at follows as calculated are and on-costs relevant The calculation of employee costs and benefits includesall on borrowings, and finance lease interest overdrafts, bank on interest include costs Borrowing to be superannuation, is used to determine the borrowing costs borrowings at balance date, excluding borrowings associated with asset acquisition, the weighted average interest rate applicable to specific borrowingsare obtained for the purpose ofspecific where Except Council. by constructed asset aqualifying of part as capitalised are they where except incurred, are they which in period the in expense an as recognised are costs Borrowing Borrowing of its interest bearing liabilities at initial interest bearing liabilities. The Council determines the classification The classificationdepends on the natureand purpose of the the borrowing using the effective interest of period the over result net in recognised is value redemption the and amount recognised initial the between difference Any through the profitand loss, or financial liabilities cost. amortised at liabilities as either financial liabilitiesdesignated at fair value on whether the Council has categorised its interest-bearing measurement basis subsequent to initial recognition depends The costs. transaction of net liabilities, bearing interest the of cost the being value, fair at measured initially are Borrowings to Note (refer forfeited or receipt, the of purpose the with accordance in transferred returned, are they until funds trust as recognised are Council by controlled amounts retention and deposits as received Amounts the revaluation surplus for that same class of in amount the exceed not does loss impairment the that extent to the asset of class same the of respect in surplus revaluation the against directly recognised is loss impairment the case, which in amount revalued the at carried is asset the unless statement, income comprehensive to the expensed is amount recoverable its over value carrying assets the of excess Any value. carrying assets to the compared is use, in value and to sell costs less value fair asset’s the of higher the being asset, the of amount recoverable the exists, indication an such If impaired. been have assets these that indication any is there whether to determine assets its of value carrying the reviews Council the date, reporting At each of Emp Borrowings I

settlement.

capitalised.

values.

S (cont.) costs ignificant accounting policies policies accounting ignificant

27).

charges.

leave

recognition.

method.

asset.

date. (u) (cont.) benefits and costs mployee (t) inancial guarantees (w) Tax (GST) Services and oods (v)

Finance present at measured is liability LSL non-current This employee has completed the requisite years of the until entitlement the of settlement to defer right unconditional an is There liability. anon-current as disclosed is employment, of term aqualifying to reach yet is employee an where Non-current liability – conditional LSL that has been accrued, Classification ofemployee settled wholly to be expected is that –component value ominal – wholly to be expected not is that –component value resent – The components of this current liability are measured 12 within leave take employee an should entitlement the of settlement defer to right unconditional the have not will it because 12 months within liability the to settle expect not does Council the when even liability acurrent as disclosed is LSL –unconditional liability Current for employee provision the in recognised is (LSL) leave service long for Liability service Long and Contingent and Liabilities Contingent 36 Note in disclosed are sheet balance the in recognised not are that provided, has Council that guarantees of Details exercised. be will right that that probably is it that to believe reasons other has Council or guarantee the on to call right their exercised has lender the unless sheet balance the in Financial guarantee contracts are not recognised as a liability financing activities,which are disclosedas operating cash and investing of component GST the for except basis, gross ona flows Cash of Statement the in presented are flows Cash of inclusive shown are sheet balance the in payables and Receivables expense. the of item an of part as or asset the of acquisition of cost the of part as recognised is GST the circumstances these In Tax Office. Australian the from recoverable not is incurred GST of amount the GST, of where except amount the of net recognised are assets and expenses Revenues, reporting at improvements leasehold any have not does Council shorter. the is whichever improvement, the of life useful estimated the or lease the of period unexpired the over amortised are and cost at recognised are improvements Leasehold Leasehold are they which in years the in expensed than rather basis, line astraight on recognised to be standard accounting the by required are leases operating for payments Lease Operating reporting at leases finance no had Council shorter. the is whichever lease, the of term the over or asset the of ownership obtain will Council the that likely is it where Council to the lives useful estimated their over basis line astraight on depreciated are assets Leased expense. interest the and liability lease the of reduction the between allocated are payments Lease value. residual guaranteed any including payments, lease minimum the of value present the and asset the of value fair the of lower the at aliability and asset an recording capitalised, are leases Finance leases. finance as classified are Council to the transferred are asset, the of to ownership incidental rewards and risks the all substantially where assets of Leases Leases E F G within 12 within n 12 within settled p

leases months.

months.

leases improvements

benefits.

leave

Assets.

months. date.

costs

service.

incurred.

value. GST.

at:

date.

flows. Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 101 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY payable.

rounding.

ignificantaccounting policies (cont.) S periods.

respectively.

R P statements may not equate due to Unless otherwise stated, amounts in the financial report have been financial the in Figures dollars. thousand nearest the to rounded reporting and presented inclusive of the GST Certain new AAS’s have been issued that are not mandatory for the 30 reporting June 2016 period. Council has assessed these pending standards and has identified that no material impact will flow from the application of these standards in future payable Sheet. Balance the in recognised not are Commitments Commitments are disclosed at their nominal value by way of note commitments Contingent assets and contingent liabilities are not recognised in the Balance Sheet, but are disclosed by way of a note and, if quantifiable, are measured at nominal value. Contingent assets and liabilities are presented inclusive of GST receivable or C

(z) ounding (y) standards accounting ending (x) and liabilities contingent and assets ontingent Note 1 Note 102 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 2 Notes to the Financial Report (a) and equipment property, infrastructure, plant of disposal on loss Net Other expenses Borrowing costs Depreciation and amortisation Bad and doubtful debts Surplus for the year the for Surplus Budget comparison Budget Income and Expenditure Materials and services Total expenses Reporting) Regulations Reporting) and (Planning Government Local the 1989 Act and Government Local the of requirements the to meet prepared are notes These budgetThe did not reflectany long-term. changes and to equity resultingfrom asset short revaluations,the both for as their impactstargets were notconsidered performance financial and plan business Council’s to meet order in budget this in targets expense and revenue for parameters and guidelines sets Council Budget. the of adoption of time the at relevant were that assumptions on based was 2015.Budget June 22 The on Council by adopted those are below detailed figures budget The of because its material to be considered is variance the unless threshold materiality the below variations for provided been not have adopted a materiality threshold of greater than 10 percent or $1,000,000 where explanation further 2014 is warranted. Explanations requires explanation Regulations of any material variances. Council has Reporting) and (Planning Government Local The The budget comparison notes compare Council’s financial plan, expressed through itsannual budget,with actualperformance. associates and joint ventures joint and associates of profits net of Share charges and Rates Income Total income Employee costs Expenses Contributions – monetary Contributions – non monetary capital –recurrent Grants Grants – recurrent operating Other income User fees fines and fees Statutory Grants – non recurrent capital recurrent –non Grants

nature.

2014 . Ref 9 8 7 4 5 3 2 6 1 160,809 181,039 211,202 Budget 30,163 12,990 54,215 13,547 31,256 7335 77,3 11,309 11,099 $’000 3,000 6,931 1,206 1,844 3,185 2,718 2016 797 – –

222,553 181,432 161,428 54,400 30,547 10,564 Actual 13,055 7856 77,8 13,476 41,121 12,158 $’000 9,645 4,481 7,554 2,719 1,139 3,151 2016 866 423 525

Variance 10,958 10,826 (1,389) $’000 2,377 1,481 5,710 2,714 2016 (340) (710) (745) 393 342 423 525 185 521 619 (34) 65 1

predictable. Variance 100.0 100.0 (39.3) 2016 (11.4) 26.6 30.0 75.6 33.1 28.1 17.6 (2.3) (1.1) 0.2 (7.1) 4.9 0.3 0.5 0.0 0.4 0.7 %

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 103

ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Explanation Statutory fees and fines are higher than budget dueto an increased number of infringements issued million of $1.54 and $232,000 in town fees. planning Decrease is due the to early Victoria receipt Grants of the 2015-16 Commission grant allocation million (50%) of $2.17 in the 2014-15 year. financial Grants- recurrent capital variance is due higher to than expected funding for the Roads Recovery to program. one from predict to difficult are contributions space open Developer contributionsyear the to next. The 2015-16 were higher than expected due an to increase in the number of multi dwelling developments and hence higher contributions were received. The annual budget is based on the historical level of income received over the prior five year period. to year one from predict to difficult are monetary contributions Non non-monetarythe next. The 2015-16 contributions relate art to and heritage assets. Other income is above budget due an to increased number of term deposits, resulting in higher interest on investments of $492,000. Council received an partial $874,000 refund for carbon tax charges relating the to period and 01/07/2012-30/06/2014 $390,000 associated with the waste processing contract. Traffic road closures income was activity. development increased to due budget above $438,000 The timing of budget information received for the landfill does not allow document. budget Councils in inclusion its for Bad and doubtful debts is lower than budget due State to Government fines. parking for processes collection improved The variance million of $1.48 above budget is primarily due asset to disposals relating roads, to kerb and channel, footpaths, drains and of disposal include items significant the (non-cash). of buildings Some Clubs. North Balwyn and Hawthorn South Tennis at buildings Item Statutory fees and fines operating recurrent - Grants Grants- recurrent capital monetary - Contributions monetary non - Contributions income Other Share of net losses of associates and joint ventures debts doubtful and Bad Net loss on disposal of property, equipment and plant infrastructure, (i) variations material Explanation of Ref Variance 1 2 3 4 5 6 7 8 9 Budget comparison (cont.) Note 2 Note 104 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 2 Notes to the Financial Report (b) Budget comparison (cont.) comparison Budget Capital works Capital Total capital works expenditure Asset expansion expenditure Asset renewal expenditure New asset expenditure Represented Plant, and equipment machinery Plant and Land improvements Land Property Asset upgrade expenditure Fixtures, fittingsand furniture Total Plant and equipment books Library telecommunications and Computers Total land Buildings Bridges Roads Infrastructure Total property Total buildings Building improvements Drainage cycleways and Footpaths community facilitiescommunity Recreational, leisure and Total infrastructure Other infrastructure Off street car parks car street Off streetscapes and space open Parks, Total capital works expenditure

equipment

by: Ref 10 9 3 1 4 2 6 5 7 8 Budget 58,330 58,330 22,085 29,262 31,392 46,788 27,353 $’000 4,853 8,809 3,944 1,909 1,966 2,657 1,080 2,130 1,820 4,918 2,130 9,152 1,512 2016 199 878 917 574 54 – –

53,663 53,663 23,003 21,992 26,718 Actual 24,774 41,912 $’000 4,952 1,944 9,699 2,399 1,966 8,924 1,680 1,634 1,062 1,239 1,793 1,771 4,143 1,193 4,119 2016 386 252 151 – –

Variance (4,488) (4,667) (4,667) (4,674) (4,350) (4,876) $’000 2016 (186) (228) (258) (337) (775) (188) (138) (140) 890 322 122 315 175 151 (93) (54) (18) 99 53 (0) –

Variance (100.0) (15.3) (14.9) (32.8) 2016 (15.8) (15.8) (15.9) (10.4) 35.2 35.9 26.4 (8.0) (8.0) 10.1 (0.4) (0.0) (2.5) (9.7) 72) (7.2 (1.7) (7.7) 2.0 4.4 8.1 % – –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 105 estimated. nature.

works.

implemented.

ANNUAL REPORT 2015–16 REPORT ANNUAL called.

building.

OF BOROONDARA CITY Centres. budget.

project.

Off street car park work programmed for the year was completed with an overall saving achieved. The value of works anticipated be to The expenditure was lower than budget as a result of works that were not financial completed year in the 2015-16 millionand $4.70 has been financialtransferred year the to 2016-17 as a forward commitment. community facility, 605-609 Road Glenferrie include projects These Camberwell Hockey Pavilion, Camberwell United Tennis Club and St to relating primarily budget than higher was expenditure The Ashburton Pool & Recreation Centre works that were not completed in financial year theand 2014-15 carried financial forward in the 2015-16 year and the carry forward amount was not recognised in the 2015-16 Plant, machinery and equipment is higher than budget due due budget than higher is machinery equipment and Plant, and Leisure the at requirements equipment additional to the to due budget than higher are furniture and fittings Fixtures, relocation of a number of functions within Council officesto facilitate on focus increased an addition In restructure. organisational an the in included works that identified was it year financial the During budget operating roads The nature. capital a of was budget operating was reduced by $702,000 and the capital budget increased by the same margin.In addition a carry forward from of works of $191,000 was completed in 2015-16. 2014-15 Capital expenditure relating drainage to was below budget due to lower than anticipated prices received undertake to the programmed Explanation Land improvements variance is due some to works not being capital in nature and savings in the Glenferrie Oval Water Management Project Management Water Oval Glenferrie the for budget The project. was based on the estimated value of the works. Tender prices were very competitive and less than the estimated value. A contingency amount was also included in the budget allowto for the removal of contaminated soil or the potential discovery of historic artefacts. This did not eventuate, leading further to savings during the delivery of Buildings variance is primarily due a delay to in delivering significant Camberwell Community Facility, Road Glenferrie including projects Hockey Pavilion, Camberwell United Tennis Pavilion and St James Park Bowls Club Pavilion. These projects are expected be to projects these of phase construction The 2016-17. in completed scope the finalise to groups user with consultation extensive required occupational health and safety requirements was requirements safety and health occupational Bridges variance is due expenditure to not being capital in works and overestimating the extent of some relining undertaken renew to car parks for the year was lower than James Park Bowls Club main original the of the works before tenders were Aquatic variations

Off street car parks expenditure renewal Asset expenditure expansion Asset Plant, machinery equipment and Plant, furniture and fittings Fixtures, Roads Bridges Drainage Buildings Item improvements Land E

10 8 9 5 6 7 3 4 2 (i) material of xplanation Ref Variance 1 Budget comparison (cont.) Note 2 Note 106 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 5 Note 3 Notes to the Financial Report Note 4 User fees User Rates and charges Statutory feesStatutory and fines Building services Total user fees charges and fees Other Waste management services permits other and Registrations recreation and centre Leisure Parking Child care/children’s program drainage and traffic occupancy, Road services health and Aged Permits Total statutory fees and fines Land information certificates Town planning fees recoveriesCourt Infringements and costs 1July commencing Cultural and recreational General rates (2014-15: (2014 billion $82.54 2015-16 for rates was general to calculate used base valuation The improvements. all and land the of value the is aproperty of CIV The district. municipal the within properties all of valuation of basis the as (CIV) Value Improved Capital uses Council Total rates and charges Special rates and charges Waste management charge ratesSupplementary and rate adjustments district was 1 January 2016 and the valuation will be first applied in the rating year year rating the in applied first be will 2016 valuation the and 1January was district municipal the within purposes rating for land of revaluation general latest the of date The

0.001615).

‑ 2016. 1 5: $81.45 billion). The 2015-16 rate in the CIV dollar was 0.001688 was 2015-16 The dollar CIV the in rate $81.45 billion). 5: 161,428 136,767 13,055 13,476 21,737 $’000 3,338 1,608 1,002 1,094 1,954 1,349 1,253 1,027 9,819 1,617 2,101 1,133 2016 805 254 196 851 54

152,040 129,107 20,093 12,324 11,847 $’000 2,843 2,085 1,535 1,582 8,729 1,254 1,057 1,376 1,478 1,126 2015 960 999 627 373 155 781 51

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 107

3 3 41 37 20 59 49 174 107 143 188 407 262 222 282 399 908 399 2015 6,511 7,261 6,074 1,023 $’000 11,251 18,512 16,231 15,949

– – – 25 28 43 911 124 172 148 192 183 229 269 435 391 2016 1,139 2,167 1,139 1,031 6,202 3,645 $’000 11,767 12,158 12,803 16,448 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY following:

Government

Government Government

Government

Government

grants

Grants

Grants

Family and children and Family Community safety Total recurrent grants operating Total Environmental planning Environmental grants operating Total Recurrent – Commonwealth – Recurrent Roads recovery to Capital Non-recurrent – State – Non-recurrent Community health Aged care Aged supervisors crossing School Libraries centres citizen Senior Commonwealth – Non-recurrent planning Environmental Community safety Recreation non-recurrent operating grants Total grants capital recurrent Total Primary care partnerships care Primary Recurrent – Commonwealth – Recurrent Commission Grants Victoria State – Recurrent Summary of grants funded Commonwealth Operating Grantswere received in respect of the State funded grants Total children and Family health child and Maternal Other Grants Maternal and child health child and Maternal services Volunteer Note 6 Note 108 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 8 Note 7 Note 6 Notes to the Financial Report Net loss on disposal of property, infrastructure, plant plant infrastructure, property, of disposal on loss Net Contributions (cont.) Grants Balance at year end of unspent grants unspent of end year at Balance year financial the during spent and years prior in Received Contributions of non-monetary asset were received in relation to the following following to the relation in received were asset non-monetary of Contributions date balance at unspent remained and year financial the during Received Written down value of assets sold, replaced and disposed and replaced sold, assets of value down Written sale of Proceeds and Total contributions non-monetary heritage and –Art Other asset Total contributions Non-monetary Monetary year of start at Balance aspecific in spent be they that condition on received grants Unspent Streetscapes and transport and Streetscapes Environment Plant, and equipment machinery Buildings Non-recurrent – State Libraries andSport recreation safetyCommunity Bridges Total capital grants Total non-recurrent capital grants Total net loss on disposal of property, infrastructure, plant and equipment and plant infrastructure, property, of disposal on loss Total net

classes equipment

Government

manner (4,481) (4,481) $’000 4,290 1,892 7,977 7,977 3,151 7,554 2016 (597) (525) (195) 956 423 423 138 123 80 45 25 15 – –

(3,187) (1,343) $’000 3,187) ( 2,280 5,600 5,600 1,881 5,587 2015 (195) 900 433 439 299 715 114 30 50 49 13 13 – –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 109

– 137 451 154 973 135 623 667 203 623 509 1,110 2015 1,511 5,764 5,951 7,643 2,554 2,560 2,260 3,493 5,004 $’000 57,925 73,573

– 58 415 719 376 162 554 696 600 600 2016 6,127 2,774 3,815 1,633 1,088 2,494 2,336 3,594 5,885 9,645 5,227 $’000 77,856 60,060 ANNUAL REPORT 2015–16 REPORT ANNUAL obligations.

OF BOROONDARA CITY funds:

fund

funds

Employer contributions – other funds other – contributions Employer Employer contributions payable at reporting date. reporting at payable contributions Employer Refer to Note 35 for further information relating to Council’s superannuation Council’s to relating further information for 35 Note to Refer Employer contributions to Local Authorities Superannuation Fund (Vision Super) Fund Superannuation Authorities Local to contributions Employer Accumulation (Vision Super) Fund Superannuation Authorities Local to contributions Employer WorkCover Fringe benefits tax Other Superannuation following the to contributions made Council benefit Defined Wages and salaries and Wages Interest staffCasual Annual leave and long service leave Superannuation costs employee Total date. reporting at payable contributions Employer Other rental income Reimbursements sales Right-of-way Traffic and drainage Other income Other income other Total (b) Superannuation (a) Employee Costs (a) Employee Other income Investment property rental property Investment Note 10 Note Note 10 Note Note 9 Note 110 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 11 Notes to the Financial Report Note 15 Note 14 Note 13 Note 12 Materials and services Other expensesOther Borrowing costs andDepreciation amortisation debts doubtful and Bad Investment property Investment Intangible assets Total depreciation Infrastructure Community grantsCommunity and contributions Plant and equipment Property debts doubtful and Total bad Other debtors debtors laws local and fine Parking Utilities General maintenance Building maintenance services trade and payments Contract statement and grant acquittals Auditors’ remuneration – VAGO – audit of the financial statements, performance Other Financial and legal Information technology and administrationOffice Plant and equipment maintenance Consultants Insurance Total borrowing costs Total borrowing Interest on borrowings amortisation Refer to Note 23, 24 and 25 for a more detailed breakdown of depreciation and and depreciation of breakdown detailed amore 23, 24 25 to Note for and Refer Total and depreciation amortisation Training and professional development Operating lease rentals lease Operating Councillors’ allowances Auditors’ remuneration – internal Total materials and services Total other expenses Other expenditure Impairment losses Special rate scheme expenditure

charges 30,547 54,400 10,564 10,988 14,809 30,167 26,163 $’000 5,604 4,002 2,336 4,226 2,550 2,719 2,037 3,421 1,254 1,901 1,926 4,765 4,918 1,924 2,719 2016 866 808 380 382 109 168 279 978 144 172 58 75

29,396 29,638 10,434 10,498 51,074 24,775 14,341 $’000 4,429 4,953 4,444 2,408 5,279 4,429 2,526 1,829 1,254 1,852 1,591 1,621 3,716 4,774 3,113 2015 853 804 952 246 373 242 116 113 69 49 61 –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 111

9 32 32 2015 1,166 1,764 7,671 1,322 9,378 5,270 3,404 3,038 3,966 3,038 $’000 (4,668) (4,668) (1,264) (2,904) 10,709 10,402

9 30 30 525 525 (739) 2016 6,110 1,507 5,924 8,659 3,204 3,204 $’000 (1,264) (2,904) (2,379) 32,278 16,276 38,211 35,008 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY Council.

term.

investment

include:

surplus(deficit)

commitments

Stonnington.

Council:

allocations

Refer also for details Note to 19 of other financial assets heldby Total unrestricted cash and cash equivalents cash and cash unrestricted Total Intended Although not externally restricted the following amounts have been allocated for specific by purposes future – Cash held fund to carried forward capital works available for discretionary use. These use. discretionary for available funds– Trust and deposits (Note 27) Total restricted funds restricted Total – Cash held fund to carried forward priority projects Reserves– allocations intended to subject funds Total be expended in support of the entity in the longer Cash on hand Council’s share of expenditure of share Council’s Commitments Movement in carrying value of specific of carrying value in Movement Carrying value of investment at start of year City of Whitehorse and City of and Whitehorse City of accumulated of share Council’s year surplus(deficit) of start at accumulated of share Council’s Background The City of Boroondara has entered into a joint venture arrangement called South Eastern Regional Landfill, which has developed a refuse tip for a number of municipalities. The Council has a 35.22% interest in the assets, liabilities, revenues and expenses of the joint venture. The remaining joint venture partners include City of Glen Eira, City of Monash, year surplus/(deficit) Reported for year of end at deficit accumulated share of Council’s year surplus/(deficit) for of Share Carrying value of investment at end of year Cash at bank Councils cash and cash equivalents are subject external to restrictions that limit amounts Term deposits Term Cash and cash equivalents cash and Cash Provision for investments in associates and joint ventures joint and associates in investments for Provision The landfill closed on the 29 JanuaryAt balance 2016. date the landfill itself retains sufficient liquidityto fund the post closure capital works and the post closure After Care expenses for the medium term. It is however likely that Council funds will be required to Note 17 Note Note 16 Note 112 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 18 Notes to the Financial Report Note 19 (b) (a) (c) Trade and other receivables Other financialOther assets Parking infringement debtors Rates debtors Current Total otherassets financial Unlisted shares – at cost –at shares Unlisted Non current Term Deposits Current (2014-15impaired The unlisted shares are held with Procurement Australia Provision for doubtful debts – parking infringements –parking debts doubtful for Provision Current (not yet due) yet (not Current (excluding statutory was: receivables) receivables other and trade Council’s the of ageing The default. of history recent no is there whom for customers independent of to anumber relate amounts These impaired. not but due past were assets financial representing debtors other date At balance Ageing of receivables Net GST receivable Provision for doubtful debts – other debtors Past due between 31 and 180 31 days and between due Past receivables other and Total trade Loans and advances to organisations community Non-current Past due between 181 days 365 and between due Past Balance at the beginning of the year the of beginning the at Balance Movement in provisions for doubtful debts receivables other and Total trade 1year than more by due Past Other debtors Loans and advances to organisations community At balance date there were no other debtors representing financial assets that were were that assets financial representing debtors other no were there date At balance Ageing of individually impaired receivables year of end at Balance uncollectible as off written and for provided already Amounts days to 30 up by due Past New provisions recognised during the year

assets

assets

Nil).

Limited. 56,504 56,500 11,194 11,167 $’000 (1,177) 1,247 4,231 1,404 5,619 1,188 1,214 1,128 2016 (833) 866 593 301 146 (71) 98 33 50 27 27 4

66,504 66,500 10,334 10,274 $’000 110) (1,150 3,369 1,722 1,214 5,318 1,612 1,194 1,139 2015 (833) 853 828 547 191 114 (64) 60 60 50 42 4

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 113

11 13 24 WIP

2015 2015 June WDV 1,059 2,432 1,059 6,999

$’000 24,867 15,263 20,583 24,693 241,259 508,842 30 2,721,187 1,925,636 Closing

– – 17 17 34 (291) 2016 1,293 1,293 (1,651) $’000 (1,276) (3,218) (28,825) (153,177) (510,660) (692,662) Write Offs ANNUAL REPORT 2015–16 REPORT ANNUAL Depreciation Accumulated Accumulated 2015 June

(4,405) 24,867 49,408 (25,933) (20,280) (50,618) 394,436 30 1,019,502 1,925,636 Transfers 3,413,849 At Fair Value 7,127 2016 June WDV

17,3 6 9 28,011 18,525 24,693 53,663 264,722 530,492 30 OF BOROONDARA CITY 2,466,245 Additions 3,303,521

– – – WIP 14,462 10,405 24,867 (29,838) (145,750) (522,924) Opening Opening (698,513) Depreciation Accumulated Accumulated equipment

2016 June

47,207 24,693 410,472 30 1,056,111 2,466,245 4,004,728 At Fair Value Progress

Total other assets other Total Summary of Work in Buildings Infrastructure Summary of property, infrastructure, plant and plant infrastructure, property, Summary of Prepayments There -$77.00). are no assets (2014-15 held for sale in 2015-16 Inventories for distribution for Inventories Equipment and Plant Land Other assets equipment and plant infrastructure, Property, Non-current assets classified as held for sale for held classified as assets Non-current Inventories Total Inventories held for sale inventories Total Buildings Plant and Equipment and Plant Infrastructure progress in Work Note 23 Note Note 22Note Note 21 Note Note 20Note 114 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 23 Notes to the Financial Report Movements in 1 July 20151 July value At fair depreciation at Accumulated 30 June 2016 June 30 value At fair depreciation at Accumulated disposals depreciation of Accumulated Property, infrastructure, plant and equipment (cont.) BUILDINGS AND LAND decrements increments/ Revaluation amortisation Depreciation and depreciation accumulated Movements in decrements increments/ Revaluation at fair value Acquisition of assets fair 1 30 disposed assets of value Fair operating result in recognised Impairment losses (out) in Transfers

July 2015July

June 2016June

value specialised 1,666,861 1,666,861 2,145,776 2,145,776 478,915 478,767 Land – Land $’000 147 – – – – – – – – –

specialised Land – non –non Land 320,469 258,775 320,469 258,775 61,694 60,151 $’000 1,544 – – – – – – – – –

Total Land 2,466,245 1,925,636 2,466,245 1,925,636 540,609 538,918 $’000 1,544 147 – – – – – – – –

specialised Buildings – Buildings (145,750) (–10,987) 264,722 (153,177) 394,436 241,259 410,472 16,036 24,576 7099 9 17,0 (2,588) (5,952) $’000 7,427 1,315 non non – –

Buildings (145,750) 264,722 (153,177) 394,436 241,259 410,472 (10,987) 16,036 24,576 7099 9 17,0 (2,588) (5,952) $’000 7,427 1,315 Total – –

Progress Work in in Work 15,263 14,462 15,263 14,462 $’000 801 801 – – – – – – – – – –

PROPERTY 2,746,230 2,334,534 2,891,980 2,181,357 (145,750) (153,177) 532,966 557,446 (10,987) TOTAL 24,723 7099 9 17,0 (2,588) $’000 2,345 7,427 1,315 –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 115

– – 242 (172) 1,142 4,079 2,233 $’000 (1,847) (1,990) (4,226) (1,023) 49,397 49,639 19,800 20,583 TOTAL TOTAL (28,815) (29,838) PLANT AND EQUIPMENT

– – – – – – – – – – – – – 2,432 2,432 2,432 2,432 $’000 Work in Progress ANNUAL REPORT 2015–16 REPORT ANNUAL

– – – – – 297 (774) (501) 1,106 5,146 1,071 1,717 1,512 4,645 $’000 (1,607) ( 3,133 ) (3,430) books Library

­ – – – – – 13 (37) 433 396 and (764) (752) 5,159 4,763 1,213 1,568 $’000 ( 3,195) (3,947) nication OF BOROONDARA CITY Computers Computers telecommu

– – – – – 3 (5) 388 384 (453) (450) 7,73 6 7,352 2,929 2,995 $’000 (4,357) (4,807) Fixtures furniture fittings and

– – 68 and (172) (118) (236) 2,152 2,220 $’000 Plant, (4,385) (2,235) 11,715 32,136 (2,469) (17,9 51) 29,667 14,303 (17,8 3 3 ) machinery equipment depreciation

2015

June 2016

disposals operating result operating operating result operating July

Movements in fair value fair in Movements Acquisition of assets at fair value Revaluation increments/decrements Revaluation Fair value of assets disposed Impairment losses recognised recognised losses Impairment PLANT AND EQUIPMENT 1 30 Depreciation and amortisation and Depreciation of in accumulated in Property, infrastructure, plant and equipment (cont.) equipment and plant infrastructure, Property, Impairment losses recognised recognised losses Impairment Movements in in Movements at depreciation Accumulated Transfers in (out) fairAt value 30 June 2016 Transfers in (out) At fairAt value 1 July 2015 Accumulated depreciation depreciation Accumulated Accumulated depreciation at at depreciation Accumulated Note 23 Note 116 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction At fair value 30 June 2016 June 30 value At fair Transfers in (out) in Transfers June 2016June Accumulated depreciation at 30 plant and equipment infrastructure, Total property, operating result Impairment losses recognised in disposals Accumulated depreciation of Depreciation and amortisation depreciation Movements in accumulated Impairment losses recognised decrements Revaluation increments/ (out) in Transfers Fair value of assets disposed assets of value Fair At fair value 1 July 2015 1July value At fair decrements Revaluation increments/ 1 July 20151 July Accumulated depreciation at INFRASTRUCTURE 23 Note Notes to the Financial Report Acquisition of assets at fair value fair at assets of Acquisition Movements in fair in

operating result

P roperty, infrastructure, plant and equipment (cont.) equipment and plant infrastructure, roperty,

value (319,527) 1, ) 5 6 317,3 ( 242,566 580,563 261,037 559,931 20,632 16,553 (2,162) (6,685) (3,472) 2,391 Roads 2,133 7,551 $’000 – – – –

13,853 13,820 Bridges ,06) 6 7,50 ( (7,893) 5,927 6,347 $’000 (387) (239) (148) –33 (34) (12) 13 – – – – –

cycleways Footpaths 146,036 148,297 (80,589) (78,008) 68,028 67,708 (2,581) (1,739) (1,778) (1,847) 2,261 2,322 1,786 $’000 936 and and – – – –

194,803 116,884 112,979 192,675 Drainage (79,697) 799) 77,919 ( –2,128 (2,340) (1,778) ,7 ) 5,178 ( 3,117 $’000 500 (67) 62 – – – –

Community leisure and (13,429) 32,038 1,2 ) (11,628 45,467 29,100 40,728 (1,801) ational, ational, (1,801) Recre­ 4,739 4,739 $’000 – – – – – – – –

spaces and Parks open open Parks 27,868 25,156 31,657 (3,441) 37,810 (9,942) (6,501) (2,219) (1,230) scapes street­ 4,385 6,153 1,828 $’000 (61) 8 – – – –

car parks Off street Off 1,4 ) (11,848 22,937 (11,734) 20,761 32,495 34,784 2,289 1,877 $’000 (865) (297) (114) 640 709 111 – – – –

Progress 10,405 10,405 (3,406) (3,406) Work in in Work 6,999 6,999 $’000 – – – – – – – – – – – – 3,303,521 1,029,908 1,060,415 Total Infra­ (510,661) (522,924) 537,491 519,247 structure (12,264) (14,809) 30,507 20,280 15,004 (5,756) (2,219) 3,250 1,514 $’000 979 – –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 117 – 3 3

5,926 67,707 27,868 32,038 22,936 Level Level 112,979 261,038 264,722 530,492 2,097,088 2,361,810 follows:

follows:

– – – – – – – – – valuation.

48,688 Level 2 Level 2 ANNUAL REPORT 2015–16 REPORT ANNUAL 369,157 320,469 statement.

buildings.

– – – – – – – – – – – – Level 1 Level 1 OF BOROONDARA CITY valuations

Engineering.

metre.

buildings

statement.

are valued using a depreciated replacement cost technique. Significant unobservable inputs include include unobservableinputs Significant technique. cost replacement depreciated a using valued are are valued based on the depreciated replacement cost. Significant unobservable inputs include the the include unobservableinputs Significant cost. replacement depreciated the on based valued are definitions.

assets. infrastructure assets.

(Hons), Municipal Dip Grad

Drainage Recreational, leisure and community facilities and leisure Recreational, Parks, open space and streetscapes Off street Car Parks Total Footpaths and cycleways Bridges infrastructure $32 per and square $9,519 Specialised buildings of lives useful the extend or shorten either could that requirements or expectations in changes Infrastructure assets current replacement cost and remaining useful lives of infrastructure. The remaining useful lives of infrastructureare determined assets on the basis of the current condition of the asset and vary from 5 years years. 150 to Replacement cost is sensitive changes to in market conditions, with any increase or decrease of in lives cost useful the flowing extend or shorten either through could that to the requirements valuation. or expectations use, in changes Useful to sensitive lives are of infrastructure Refer note to 1 (g) for 3 level into inputs unobservable significant of Description unobservable Significant technique. comparison direct based market a using valued is roads under land and land Specialised inputs include the extent and impact of restriction of use and the market costof land per square metre. The extent and impact of restrictions on use varies and results in a reduction surrounding to land values between 5% and 95%. The market value of landvaries significantly depending on the location of the land and the current market conditions. Currently land values range between the current replacement cost and remaining useful lives of buildings. The remaining useful lives of buildings are determinedthe basis of the current on condition of buildings and vary from years 25 55 to years. Replacement cost is sensitive changes to in market conditions, with any increase or decrease in cost flowing throughto the valuation. Useful lives of buildings are sensitiveto The valuation is at fair value based on replacement cost less accumulated depreciation as at the date of Details of the Council’s infrastructure and information about the fair value hierarchy as at 30 are June as 2016 Roads Valuation of Valuation Valuation of infrastructure assets has been determined by David Elson, Manager Asset Planning, Bachelor Civil Engineering Any significant movements in the unobservable inputs for land and land under roads will have a significant impact on the valuefair of these Details of the Council’s land and buildings and information about the fair value hierarchy as at 30 are June as 2016 Land comprehensive income comprehensive Land movements moved by 43% since 1 January as a result 2014 of the low interest rate environment which enabled 35.90%. the by increased have values site municipality the Across Victoria. and Melbourne across property market Specialised land is valued at fair value using site values adjusted for englobo (undeveloped and/or unserviced)access rights characteristics, and private interests of other parties and entitlements of infrastructure assets income comprehensive and the on services. impact no has adjustment The valuation. This the in unobservable adjustment input is an Valuation of land and land of Valuation Valuation of land and buildings were undertaken by a qualified independent valuer Matheson StephenValuations PropertyConsultants. The valuation of land andbuildings is at fair value, being market reduced is value valuation the based provisions planning on highest existing through restricted and is use best land Where use provisions. permitted planning land relevant by reflectto this limitation. This adjustment is an unobservable input in the valuation. The adjustment has no impact on the Property, infrastructure, plant and equipment (cont.) equipment and plant infrastructure, Property, Specialised LandSpecialised Buildings Total Note 23 Note 118 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 25 Note 24 Note 23 Notes to the Financial Report Disposals Total specialised land Other Transfer out Additions Balance at end of financial year financial of end at Balance Intangible assets Investment property Property, infrastructure, plant and equipment (cont.) Net book value at 30 June 2016 June 30 at value book Net 2015 June 30 at value book Net 2016 June 30 at Balance expense Amortisation 2015 1July at Balance expense Amortisation 2014 1July at Balance Accumulated and amortisation 2016 June 30 at Balance Additions from internal developments 2015 1July at Balance Disposals Additions from internal developments 2014 1July at Balance Gross carrying Software line astraight on depreciated is and cost at carried is property Investment value book Net year financial of end at Balance year the of beginning at Balance Accumulated and amortisation Total intangible assets Balance at beginning of financial year Gross carrying GroundsSports reserves and Parks roads under Land Reconciliation of specialised Depreciation expense

amount amount

land

impairment impairment

basis. 2,145,776 Software 933,206 469,356 741,345 (2,013) (1,633) (5,007) (3,618) (1,544) $’000 $’000 9,621 2,752 9,955 5,262 8,713 1,869 1,976 3,375 1,210 2016 (908) (380) (764) (144) 345 739 739 739 331 776 –

1,666,861 726,435 561,043 377,970 $’000 9,955 9,191 8,419 1,571 1,413 2015 (764) (662) (102) 345 345 (35) –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 119

13 94 69 119 321 2015 2,874 2,516 3,038 $’000 21,429 24,397 process.

22 69 103 100 404 2016 3,437 2,609 3,204 $’000 17,94 4 21,484 ANNUAL REPORT 2015–16 REPORT ANNUAL sportsground.

Note 27(c) 27(a) 27(e) 27(d) 27(b) OF BOROONDARA CITY restrictions:

obligations. facilities.

deposits

Deposits are taken by council as a form of surety in a number of circumstances, the and deposits contract deposits, tender works, building to relation in including Council is the collection agent for the FireServices Levy on behalf of the State Government. Council remits amounts received on a quarterly basis. Amounts Council has a contractual right retain to certain amounts until a contractor has met certain requirements or a related warrant or defect period has elapsed. Subject of elapsing the or obligations, contractual the of completion satisfactory the to time, these amounts will be paid the to relevant contractor in line with Council’s contractual relevant the to restricted is Expenditure Nature of any civic of use disclosed here will be remitted the to State Government in line with that Profits and losses are transferred each month when they exceed $5,000. committees.

of the operation

the Balwyn Rotary

Trust fundsTrust held on Purpose: deposits Refundable Fire Services Levy Amounts Retention behalf of Market. Sunday sportsground Trust fundsTrust collected from cessation of Refundable contract deposits and retention monies retention and deposits contract Refundable Fire servicesFire levy Balwyn Rotary Sunday Market trust funds funds trust Sportsgrounds 27(d) 27(b) 27(c) Purpose and restrictions of trust funds and funds trust of restrictions and Purpose Ref. 27(a) Refundable deposits Refundable Trade andTrade otherpayables expenses Accrued 27(e) Trust funds and deposits and funds Trust Trade andTrade other payables Prepaid income Prepaid Note 27 Note Note 26Note 120 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 28 Notes to the Financial Report (b) (a) Total aggregate carrying amount of employee provisions employee of amount carrying Total aggregate Non-current Other Provisions Long service leaveLong service Total provisions current Annual leave 12 after settled be to expected provisions Current Annual leave provisionsCurrent expected to be within settled 12 Current days rostered for Provision Current Aggregate amount of carrying employee Amounts used Balance at beginning of the financial year 2016 in the discount rate discount the in change any of effect the and time of because Increase in the discounted amount arising Additional provisions Employee benefits Long service leaveLong service Total provisions non-current leaveLong service Non-current Other Balance atBalance the end of the financial year rate discount the in change any of effect the and time of because Increase in the discounted amount arising Amounts used Additional provisions Balance at beginning of the financial year 2015 atBalance the end of the financial year

off

provisions:

months Annual

months (5,659)

5,102) ( $’000 4,856 4,941 5,660 4,856 4,599 leave 5,101 258 84

service 12,012 11,824 11,025 11,824 (2,560)

(2,247) $’000 2,308 2,598 leave Long 738 150

12,690 15,274 17,260 15,274 (1,545) (1,442) Other $’000 $’000 2,584 1,986 8,467 1,986 1,986 1,562 1,559 3,916 1,025 1,479 2016 290 290 307 307 307 307 253 – –

14,968 12,828 16,970 16,970 14,968 17,260 15,877 16,970 (9,764) (8,791) $’000 $’000 2,003 8,888 2,003 2,003 3,837 9,820 2,139 8,701 1,019 Total 1,120 2015 290 996 290 290 234

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 121

2015 3,864 3,864 $’000 24,785 28,212 52,997 56,861 56,861

2016 4,049 4,049 $’000 23,213 25,735 48,948 52,997 52,997 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY is:

. 1989

Local Government Act Later than five years Later than one year and not later than five years Non-current secured – Borrowings Total The maturity profile for Council’s borrowings Council’s for maturity profile The Not later than one year Current secured – Borrowings Borrowings are secured over the General Rates of Council as per section 148 of the Interest-bearing loans and borrowings and loans Interest-bearing (a) Note 29Note 122 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 30 Notes to the Financial Report (a) Reserves The asset revaluation reserve is used to record the increased (net) value of Council’s assets over assets Council’s of value (net) increased the to record used is reserve revaluation asset The reserves Total asset revaluation Clayton Landfill and reserves Total asset revaluation Clayton Landfill Investments in and Land Property 2015 Investments in Buildings and other structures Land Property 2016 reserves Asset revaluation Buildings and other structures Sub-total property property Sub-total Footpaths and cycleways and Footpaths Bridges Roads Infrastructure Carparks and access roads access and Carparks Drainage cycleways and Footpaths Bridges Roads Infrastructure Drainage Carparks and access roads access and Carparks Sub-total property property Sub-total

infrastructure infrastructure

associates associates reporting beginning of of beginning Balance at at Balance 1,905,340 1,905,340 1,908,058 1,908,058 1,653,222 1,653,222 1,610,712 1,610,712 156,080 156,080 252,118 252,118

period 38,431 38,431 42,510 42,510 44,143 44,143 $’000 9,345 9,345 2,718 2,718 2,718 2,718 4,119 4,119

(decrement) Increment Increment 566,583 566,583 550,065 538,918 18,945 16,518 (4,677) 11,147 $’000 2,516 (273) 7 – – – – – – – – – – – – – – –

assets revaluations for of previous previous of

disposed Reversal (1,096) (2,718) $’000 1,037 (632) (908) (691) (691) 276 (59) – – – – – – – – – – – – – – – – –

(decrement) on on (decrement) revaluation by by revaluation an associate

time. increment Share of of Share (2,718) (2,718) $’000 – – – – – – – – – – – – – – – – – – – – – – – –

Balance at end end at Balance of reporting reporting of 2,203,228 1,905,340 1,908,058 1,653,222 2,471,232 2,471,232 2,150,667 1,610,712 268,004 156,080 252,118 175,025 34,030 period 38,431 43,242 52,561 42,510 44,143 11,861 $’000 3,846 9,345 2,718 2,718 4,119 – –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 123

283 233 233 434 434 434 2015 4,942 2,603 2,603 2,000 2,000 3,000 5,270 8,659 $’000 $’000 period 1,908,058 1,913,328 of reporting Balance at end

– – – – – – – – 283 434 (151) (151) 2016 4,942 3,000 $’000 $’000 ANNUAL REPORT 2015–16 REPORT ANNUAL surplus 2,471,232 2,479,891 Transfer to accumulated accumulated

– – 50 89 1,980 1,000 1,000 2,490 3,069 3,540 $’000 surplus accumulated accumulated Transfer from trustee. OF BOROONDARA CITY

144 623 233 434 434 space.

1,000 2,603 2,000 5,270 2,201 $’000 Balance at beginning of reporting period municipality.

available.

Drainage contribution reserve contribution Drainage fund acquisition Strategic Defined Benefit future call up fund The drainage contributions reserve represents non refundable contributions that are sought from developers to upgrade upgrade to developers from sought are that contributions refundable non reserve represents contributions drainage The Total reserves Total Open space development fund Total reserves Total Asset revaluation reserves the provision of community services or for additional public open public additional community services for of or provision the space open public to conversion for municipality the within land of acquisition the for allows fund development space open The becomes it as The Defined Benefit future call up fund has been created for use should a shortfall in the defined benefit superannuationbe called by fund the Local Government Defined Benefit Superannuation Fund drainage as a result of development in the in development of result a as drainage The strategic acquisition fund will be available for the purpose of acquiring new strategic assets where they are required for Strategic acquisition fund acquisition Strategic Defined Benefit future call up fund reserves other Total Other reserves Other 2016 reserve contributions Drainage Open space development fund reserves other Total Open space development fund Reserves (cont.) Strategic acquisition fund acquisition Strategic 2015 reserve contributions Drainage Defined Benefit future call up fund (c) (b) Note 30Note 124 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 32 Note 31 Notes to the Financial Report Financing arrangements activities to surplus Reconciliation of cash flows from operating Increase in prepayments (Increase)/decrease in trade and other receivables other and trade in (Increase)/decrease and assets in Change Unused facilities Used facilities Total facilitiles overdraft abank have not does Council Surplus for the period Borrowing facilities Credit card facilities Increase/(decrease) in trust funds and deposits Increase/(decrease) Increase in provisions Increase in other liabilities in tradeIncrease/(decrease) and other payables in(Increase)/decrease inventories Contributions of assets non-monetary (expensed) capitalised not progress in Works losses impairment of &reversals losses Impairment distributions of net (profits)/losses venture joint of Share equipment on(Profit)/loss disposal of property, infrastructure, plantand Depreciation/amortisation Net cash provided by operating activities Finance costs

liabilities:

facility. Note 16 13 7 8 53,297 79,300 30,547 52,997 53,127 41,121 (1,370) $’000 4,481 3,219 2,719 2016 (234) (525) (910) (423) 300 339 166 170 172 (11) 9

80,466 56,970 29,638 56,861 30,109 57,161 $’000 2,396 4,668 1,508 1,094 4,429 3,187 3,747 2015 (208) (141) 300 191 (13) 40 12 –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 125

– 72 496 Incl.

4,170 Total 2,574 8,185 7,228 9,724 2,466 3,358 9,864 $’000 27,012 13,010 88,160 27,604 60,556 GST

– – – – – – – – – 114 362 362 2,739 1,007 4,222 years 3,860 $’000

ANNUAL REPORT 2015–16 REPORT ANNUAL 5 GST Incl. GST Later than

– – 28 278 353 860 1,512 6,165 1,223 1,054 3,282 3,250 8,822 6,339 years $’000

20,489 26,828 5 GST Incl. GST Later than 2 years and not later than OF BOROONDARA CITY

– – 22 332 905 1,136 1,581 1,038 1,693 1,205 2,053 2,533 8,398 5,385 years $’000

15,512 20,897 2 year and GST Incl. GST

Later than 1 not later than

– 22 496 year

1,382 8,785 2,042 1,208 1,866 4,023 2,053 4,049 6,920 3,368 $’000 1 15,518 36,213 20,695 GST Incl. GST Not later than commitments:

2016

technology

June 2016

Home care services council for contracts Cleaning buildings Meals for delivery systems Information Consultancies Other operating Total commitments after commitments Total 30 and The Council has entered into following the 30 June Operating Recycling Garbage collection Open management space Commitments Roads Capital Buildings Other capital commitments Total Drainage Note 33Note 126 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 34 Note 33 Notes to the Financial Report (b) (a) Later than one year and not later than five years five than later not and year one than Later Operating leases Operating Commitments (cont.) Commitments Later than five years five than Later years five than later not and year one than Later Not later than one year one than later Not as are leases operating under receivable rentals minimum Future charge rental the of revision based aCPI include years five than Later year one than later Not obligations are not recognised as leases expiring within one to seventy-five years. The leases have varying terms. All leases leases All terms. varying have leases The years. to seventy-five one within expiring leases Council out leases various offices, buildingsand facilitiessporting under operating Operating lease receivables Recycling Operating June 30 for the lease of equipment and land and buildings for use within Council’s activities (these (these activities Council’s within use for buildings and land and equipment of lease the for leases operating under obligations following the had Council the date, reporting At the Operating lease commitments Garbage collection Garbage Meals for delivery for Meals buildings Cleaning contracts for council Consultancies space management Open technology and systems Information services care Home Other commitments Total operating Total commitments capital Other June 2015 June 30 after Total commitments Roads Buildings Capital Drainage

2015

liabilities): Not later than than later Not GST Incl. 38,978 23,790 10,440 15,188 1 $’000 3,300 3,805 3,063 6,482 2,553 2,342 1,898 2,657 1,544

year 859 22 13

annually.

year and not not and year Later than 1 than Later later than than later GST Incl. 2 10,993 20,119

$’000 years 3,200 6,464 2,443 2,658 1,208 1,540 9,126 1,076 1,138

follows: 249 121 22 – –

not later than than later not 2 years and and 2 years Later than than Later GST Incl. 5 15,004 11,539

$’000 years 3,466 1,259 1,931 1,647 6,159 1,126 985 764 970 111 50 3 – –

Later than than Later GST Incl. 5

$’000 $’000 years 8,429 8,073 3,440 4,435 3,552 2,887 1,634 4,790 5,127 5,127 2016 554 337 – – – – – – – – – – – –

GST 38,249 40,980 79,229 16,907 10,672 14,072 $’000 $’000 3,800 4,069 5,530 2,298 3,522 2,594 7,090 3,577 5,327 9,166 5,613 1,270 , 31 7,0 7,975 Total

2015 Incl. 859 262 94 13

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 127 ANNUAL REPORT 2015–16 REPORT ANNUAL plan.

119. OF BOROONDARA CITY

successor. legislation).

assumptions:

amounts

million.

benefit.

due.

and

employer:

Actuary. calculated.

contributions

calls arrangements contributions Benefit

years.

uperannuation S The interim Fund’s actuarial investigation as at identified30 June 2015 the following in the defined benefitcategory of which contributing a is Council A VBI surplus million; of $130.8 $239 service of surplus liability total A shortfall been has Due the to nature of the contractual obligations between the participating employers and the Fund, and that the Fund includes lifetime pensioners and their reversionary beneficiaries, it is unlikely that theFund will be wound If up. there is a surplusthe surplusin theFund, cannot be returned the to participating employers. In the event that a participating employer’s employerthat to transferred is be wound-up, will employer thethat definedof obligations benefit surplus investigation actuarial Interim 2015 On the basis of the results interim of the 2015 actuarial investigation conducted by the Fund Actuary, Council makes employer contributions the to Defined Fund’s Benefit category at rates determined Trustee. by the Fund’s For the year ended 30 2016, June this rate was of 9.5% members’ salaries (9.5% This in 2014/2015). rate will increase in line with any increase the to contribution rate. In addition, Council reimburses the Fund cover to the excess of the benefits paid as a consequence of retrenchment above retirement or resignation funded the Funding Benefit Defined the or investigation actuarial an at position financial unsatisfactory an in is category Benefit Defined the If category‘s VBI is below its shortfall limit at any time other than the date of the actuarial investigation, the Defined Benefit categoryhas a shortfall for the purposes of SPS and 160 the Fund is required put to a plan in place so that the shortfall is fully funded withinthree years of the shortfall occurring. The Fund monitors its VBI on a quarterly basis and the Fund has set its shortfall limit at 97%. In the event that the Fund Actuary determines that there is a shortfall based on the above methodology, agreed requirement, the shortfall. Using the cover the to participating Fund’s contribution employer an make to required Council) are (including employers the shortfall amount is apportioned between the participating employers based onJuly the pre-1 and 1993 post-30 June 1993 service liabilities of the Defined Fund’s Benefit category, together with the employer’s payroll at 30 1993June and at the date the prior Employer Regular Council makes employer contributions the to Defined Benefit category of the Fund at rates determined Trustee by the on the advice of the Fund As an at 30 interim June 2015, acturial investigation was held as the Fund provides lifetime pensions in the Defined Benefit category. The vested benefit index (VBI) of the Defined Benefitcategory of which Council is a contributing employer determine105.8%. was To the VBI, the fund Actuary used the following long-term Net investment pa returns 7.0% pa 4.25% Salary information Price inflation (CPI)2.5% pa. Vision Super has advised that the estimated VBI at 30 was June 102.00%. 2016 The VBI is be to used as the primary funding indicator. Because the VBI was above 100%, interim the 2015 actuarial investigation determined the Defined Benefit category was in a satisfactory financial position and that no change was necessaryto the Defined Benefitcategory’s funding arrangements from There is no proportional split of the defined benefit liabilities, assets or costs between the participating employers as the defined defined the as employers participating the between orcosts assets liabilities, benefit defined the of split proportional no is There obligation aggregate the that time only the and employers participating the between obligation floating a is obligation benefit is allocated specific to employers is when a call is made. As a result, the level of participation of Council in theFund cannot be measured as a percentage compared with other participating employers. Therefore, the Fund Actuary is unable allocate to liabilities, benefit assets and costs between employers for the purposes of AASB Funding Accumulation a on contributions employee and employer both receive MySuper/Vision Saver, Vision Super categories, accumulation Fund’s The progressive basis. Employer contributions are normally based on a fixed percentage of employee earnings (for the year this Juneended was as 9.5% 2016, required 30 under Superannuation Guarantee Defined Council doesnot use defined benefit accounting for its defined benefit obligations under sponsored the Fund’s multi-employer a pooled Definedis category Benefit Defined Benefit Fund’s category. the because is This Council makes the majority of its employer superannuation contributions in respect of its employees to the Local Authorities Authorities Local the to employees its of respect in contributions superannuation employer its majority of the makes Council Superannuation Fund (the Fund). This Fund has two categories of membership, accumulation and defined benefit, each ofis fundedwhich differently. Obligations for contributions the to Fund are recognised as an expense in the Comprehensive IncomeStatement when they are made or

Note 35Note 128 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 36 35 Note Notes to the Financial Report Note 37

arket (b) bjectives and policies (a) ouncil is presently involved in a number of confidential legal matters, which are being conducted through Council’s solicitors. The The solicitors. Council’s through conducted being are which matters, legal confidential of anumber in involved presently is ouncil (b) to proposed relation in Act Environmental and 173 Planning the of Section under signed agreement to an aparty is ouncil (a)

S Community organisation Community as is exposure potential 2016, maximum June Council’s 30 at As clubs. the proof’ to ‘drought subsurface hockey and courts tennis of resurfacing of cost the with to assist was funds loan the of The clubs. purpose sporting various to facilities loan on guarantor as a act to resolved has Council years, financial four previous the During other to loans for Guarantees these of resolution the of outcome the and on $144,512 total footpaths contingent reserves is road (2014-15 on amount falls This and $227,000). trips for policy insurance liability public its under exposure maximum Council’s representing date estimated potential financial effect of these matters isunknown at date. reporting The estimate of the financial liability atreporting reliably been not also have 173 Agreement Section the of terms the honouring with associated costs nature timing and quantum of costs 2016, associatedJune with30 the of theseAs proceedings have not been reliably determined.proceedings. The nature,these timingwith and associated costs for liable be likely will however,Council finalised, been have Cases Court VCAT Supreme and previous All 173 Agreement. Section the and Camberwell Street Station in developments to the relation in aparty) was Council which (to proceedings Court VCAT Supreme and previous several been have There proceed. can In the 2013-14 land. this on parking car financial year, to construct and site theVictorian Civiland subject Administrative the of west to the (VCAT) park Tribunal car ruled that Council the the originally in proposeddevelopments situated equipment and substation agreement also provided that Council would undertake the demolition, removal and relocation of the Public Transport Corporation and originally imposed planning certain conditions upon the owners of the land, including a limit on future floorarea. The Camberwell. Street Station in developments Contingent $611,000. June 2017 30 is ending year the for Super Vision of category Benefit Defined to the paid to be contributions expected The Future superannuation August during June 2015VBI 30 the of notified was Council expenses. and benefits future expected of value the exceeds liability surplus means that the current value of the assets in theservice Fund’s June total The 30 DefinedBenefit on 2015. category plusexited expected future all contributions had they if to entitled been have would members benefit defined the that benefits vested the exceed obligations benefit defined the supporting assets fund’s the of value market the that means surplus VBI The price risks and no exposure to foreign currency to foreign exposure no and risks price other to exposure insignificant only with risk rate interest through primarily is risk to market exposures Council’s The prices. market in changes of because fluctuate will instruments financial Council’s of flows cash future or value fair the that risk the is risk Market identification include and analysis of therisk policies exposure toCouncil These and appropriate procedures, Council. the controls by and risk approved policies under management senior by out carried is statements. management Risk financial the Note of 1 in disclosed is instrument equity and liability financial asset, financial of class each of in respect recognised, are expenses and income which on basis the and measurement of basis the recognition, for criteria the including payables (excluding statutory payables) and bank borrowings. Details of the significant accounting policiesand methods adopted, The Council’s principal financial instrumentscomprise cash assets, termdeposits, (excluding receivables statutory receivables), contingent potential no 2016, are June there 30 of As Contingent financial the of value fair the not Council, the by guaranteed is that loan underlying the of amount nominal the is note this in guarantee financial for disclosed amount The contingency is required in the financial C C M O C F As at 30 June 2016, the above sporting club has not defaulted on the required loan repayments and therefore no allowance for this this for allowance no therefore and repayments loan required the on defaulted not has club sporting 2016, above June the 30 at As TennisBurwood Club inancial instruments uperannuation (cont.) uperannuation ontingent liabilities and contingent assets and contingent liabilities ontingent

risk

liabilities assets

contributions

entities

report.

guarantee.

This agreement was signed on 5 March 1996 pursuant to Planning Permit BOR/9941 BOR/9941 Permit to Planning 1996 pursuant 5March on signed was agreement This

risk.

assets.

follows: outstanding outstanding 30-Jun-16

$38,501 determined. Amount $38,501

minimisation.

claims. commenced Year loan Year loan 2007-08

2015.

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 129 policy.

result.

risk:

instruments;

months:

ANNUAL REPORT 2015–16 REPORT ANNUAL value.

36.

place;

period.

impaired.

OF BOROONDARA CITY period.

and

ensures:

29.

budget.

rate.

operations.

risk.

appropriate. cost.

product,

investment,

Council:

risk

collateral.

hierarchy

asset. revenue. property.

A parallel in shift market and interest of + 1% -1% rates (AUD) from year-end rates of 2.94%. set limits on borrowings relating the to percentage of loans rate to revenue and percentage of loan principal repayments to rate have readily accessible standby facilities and other funding arrangements in liquid of bands various within invested be to funds surplus requires that portfolio liquidity structure a have basis; regular performance a on actual to budget monitor We may require collateral where collateral require may We investment our in specified rating credit recognised a have which institutions financial with funds surplus invest only We diversification of investment of diversification on return of monitoring with comparison and returns benchmarking of inancial instruments (cont.)inancial material impact on the results of Council’s of results the on impact material

F S F L C a liabilities are measured at amortised Taking into account past performance, future expectations, economic12 forecasts, next the andover management’s possible’ ‘reasonably are knowledgemovements following the believes and Council experience markets, financial the of • With the exception of borrowings, all financial liabilities are expectedto be settled within normalterms of Note trade.at disclosed Details are borrowings for of the profile maturity Unless otherwise stated, the carrying amounts of financial instruments reflect their fair value Fair Council’s financial assets and liabilities are not valued in accordance with the fair value hierarchy, Council’s financial assets and • The Council’s maximum exposure liquidity to risk is the carrying amounts of financial liabilities as disclosed in balancethe face of the sheet and the amounts related financial to guarantees disclosed in Note 36, and is deemed insignificant based on periods’prior data and current assessment of or risk liquidity managing for processes and policies objectives, its or exposure, Council’s in change significant no been has There reporting previous the from risk this measure to used methods the financial help reduceTo these risks • • • Council may also be subject credit to risk for transactions which are not included in the balance sheet, such as when we provide a guarantee for another party. Details of our contingent liabilities are disclosed in Note The maximum exposure credit to risk at the reporting date recognised to financial assets is the carrying amount, net of anyprovisions for impairment of those assets, as disclosed in the balance sheet and notes the to financial statements. Council doesnot hold any Liquidity risk includes the risk that, as a result of our operational liquidity requirements or we will not have sufficienta transaction fundsto settle when required, we will be forced sell to a financial asset at below value or may be unableto settle or recover a • • Credit sectors. government and business ratepayer, the across spread customers, of number large a of consist Receivables risk associated with the Council’s financial assets is minimal because the main debtor is secured by a charge over the rateable There are no material financial assets which are individually determinedto be There has been no significant change in the Council’s exposure, or its objectives, policies and processes for managing interest interest managing for processes and policies objectives, its or exposure, Council’s the in change significant no been has There rate risk or the methods used measure to this risk from the previous reporting Interest rate movements have not been sufficiently significant during the year to have an impact on the Council’s year end Credit risk is the risk that a contracting entity will not complete its obligations under a financial instrument and cause to financialus make a loss.We have exposureto credit risk on all financial assets included in our balance To helpsheet. manage this through its cash and deposits that are at floating Investment of surplus funds is made with approved financial institutions under the Local Government1989.We Actmanage interest rate risk by adopting an investment policy that • • • Interest rateInterest Interest rate risk refers the to risk that the value of a financial instrument or cash flows associated with the instrument will fluctuate due changes to in market interest rates. Our interestrate liability risk arises primarily from long term loans and borrowingsrates at which fixed exposes us fair to value interest rate risk. Cash flow interest rate risk is the risk that the future cash flows of a financial instrument will fluctuate because of changes in market interest rates. Council has minimal exposureto cash flow interest rate risk These movements will not have a material impact on the valuation of Council’s financial assets and liabilities, nor will they have

(f) analysis ensitivity disclosure (e) value air (d) risk iquidity (c) risk redit

Note 37 Note 130 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Note 38 Notes to the Financial Report

eniorremuneration officers (iii) esponsible persons (i) emuneration of responsible persons (ii)

R R hose total annual remuneration exceeds $139,000 (2014-15: $139,000 exceeds $136,000) remuneration annual total hose s management responsibilities and reports directly to the Chief Executive; b) a) Council of officer an is Person, Responsible a than other Officer A Senior $380,000 $90,000 $70,000 $60,000 $50,000 $30,000 $20,000 $10,000 $1 amounted to: above included Persons Responsible for year reporting the for Total remuneration $390,000 $370,000 $40,000 any related entities, excluding retirement benefits, fall within the following and bands: Council from remuneration total whose Officers, Responsible of numbers The Chief Executive Officer Councillors year the during time any at Council the at Person aResponsible of position the holding persons of Names S R

elated party transactions elated party

ha w

– – – – – – – – – – – –

$ $79,999 $69,999 $59,999 $39,999 $29,999 $19,999 $9,999 $49,999 $99,999 $ $379,999 389,999 399,999

C C C C C C C C C C Councillor ouncillor Steve Phillipouncillor Philipouncillor ouncillor Kevin ouncillor Judith ouncillor Heinz ouncillor Jane ouncillor Jack 2015 1July to 9Nov from (Mayor Ross Coral ouncillor ouncillor Jim Parke (Mayor from 10 2015 Nov from to (Mayor Parke Jim ouncillor

Phillip

Wegman

Addis

Mallis Chow

Hurd Kreutz Healey Storer Voce

who:

current)

or

2015) $’000 2016

782 No. are: 11 8 1 1 1 – – – – – – – –

$’000 2015 763 No. 11 9 1 1 – – – – – – – – –

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 131

2 1 2 8 2 2 4 1 4 26 No. 2015 5,107 $’000

– – 1 1 2 3 6 3 4 1 4 25 No. 2016 5,090 $’000 ANNUAL REPORT 2015–16 REPORT ANNUAL report.

none.

OF BOROONDARA CITY Victoria

conditions.

bands:

Victoria

services.

289,999 219,999 239,999 299,999 $ $ $149,999 $159,999 $169,999 $179,999 $189,999 $199,999 $ $ $249,999

– – – – – – – – – – –

range:

M M

elated partyelated transactions (cont.) vents occurring after balance date L No matters have occurred after balance date that require disclosure in the financial the in disclosure require that date balance after occurred have matters No (b) April in (MAV) Board Victoria Association Municipal the (Metropolitan) on President Vice became Mayor Ross Coral Councillor For the year Associationunicipal 2015. ended (excluding 30 Council June 2016, paid GST) $157,995 MAV for a membership subscription, insurance professional other and During the a number year, of transactions were entered into that require additional disclosures in this note. All transactions and listed terms commercial normal under occurred below (a) Councillor Heinz Kreutz was the Chairman of the Metropolitan Waste Management Group Board (MWMG). For theetropolitan year Council endedJune – $1,340). 2016, 30 paid Waste $0 Management (2014-15 Board &Sustainability The aggregate amount paid during the reporting period by Council in connection with the retirement of responsible persons was was persons responsible of retirement the with connection in Council by period reporting the during paid amount aggregate The – $0).$0 (2014-15 The aggregate amount of loans in existence at balance date that have been made, guaranteed or secured by the council was person responsible a party a of to related a or council, the of person responsible $200,000 $230,000 $240,000 $280,000 $290,000 $140,000 $150,000 $160,000 $170,000 $180,000 $190,000 The number of Senior Officers, other than the Responsible Persons, are shown below in their relevant income Income Officers Senior reporting for above, the included year remuneration for Total to:amounted E R T R

(vi) persons responsible with ransactions (iv) benefits retirement persons esponsible (v) persons responsible to oans

Note 39 Note 38 Note 132 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction City of Boroondara - Annual Report 2015-16 Certification of the Financial Statements For theyearended30June2016 Financial Statements Certification FinancialCertification the of Statements

126 Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 133

127

ANNUAL REPORT 2015–16 REPORT ANNUAL Statements

OF BOROONDARA CITY

FinancialStatements For the year ended 30 June 2016

Auditor General’s Report on the Financial Statements

City of Boroondara - Annual Report 2015-16 Auditor General’s Report onthe Financial General’s Auditor 134

References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction City of Boroondara - Annual Report 2015-16 Report Annual - Boroondara of City

Auditor General’s Financial the on Report

For the year ended 30 June 2016 2016 June 30 ended year the For

Financial Statements Statements Financial

Statements

128 Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 135 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY This page has intentionally been left blank. References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 137 Performance Statement 138 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Victorian local government areas, Boroondara has the fifth largest population of people aged 85 aged people of population largest fifth the has Boroondara areas, government local Victorian 10 of to 19 proportion alarger to but 39, 30 aged people and children young of proportion a smaller Boroondara has an estimated residential population of 174,787 people Albert. (at 30 Mont and Hills Surrey Iris, Glen of parts and East, Kew and Kew East, Hawthorn Hawthorn, Deepdene, North, Canterbury, Balwyn Balwyn, Camberwell, Ashburton, of suburbs the includes Council The kilometres. square 60 of area an covers and District Business Melbourne the of Central east 10 5and kilometers between Melbourne, of suburbs eastern inner the in located is Council) (the Boroondara of City The Description of municipality 30 ended year the For StatementPerformance of Melbourne campus and two Universities of the Third Age. The City also has 10 neighbourhood and community centres where residents can can residents complete where a course short or obtain or centres certified pre-accredited training in a variety community of subjects. and 10 has neighbourhood also City The Age. Third the of Universities two and campus Melbourne of and primary special education schools, 57 including secondary, 13 with schools, and combined areas, secondary primary as well as Swinburne University, government Swinburne TAFE, local a University Victorian all of schools of concentrations highest the of one has Boroondara area, By 120 than languages. more spoke and 150 countries than more in born were 2011, in to 28.2% 2006 25.5% in residents when Boroondara is increasingly culturally and linguistically diverse. The proportion of Boroondara residents who were born overseas increased from of the population needed assistance with daily living tasks.

June 2016 June

June 2016). Compared with metropolitan Melbourne overall, we have

years and over. At the last Census (in 2011) (in 3.7% Census over. last At and the years

year olds and people over 50 over people and olds year

years. Of all 79 all Of years.

Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 139 million in in million

ANNUAL REPORT 2015–16 REPORT ANNUAL This result is lower than expected as Council received 50% of Victorian Grantsits 2015-16 Road length now calculated using road pavement length which is a more accurate reflection of kilometres of local roads than the road used which method previous segments. Material Variations Material source “Own for calculation The includesrevenue” the in 2014-15 Loss on disposal of assets however the calculation does for 2015-16 not factor in this item. If adjusted to include this item theresult would be with a 8% variance. $1,107 Commission (VGC)Commission $2.2 Boroondaraadvance in 2014-15. receives the minimum level of VGC grants and is therefore more reliant on rate revenue. 10 311.04 $73.84 2015-16 $1,133.54 $1,038.02 $4,790.26 OF BOROONDARA CITY 10 Results $94.71 296.58 2014-15 $984.87 $1,019.62 $4,608.90 June 2016

no c n

Disadvantage disadvantage Socio-Economic Relative decile) by Disadvantage Socio-Economic Relative of (Index Definitions “adjusted underlying revenue”means total income other than - (b) (c) and contributions; n-monetary asset land excluding equipment and plant property, non-current means “infrastructure” ontributions fund to capital expenditure from sources other than those referred in to paragraphs (a) and (b) “local road” means a sealed or unsealed road for which the council is the responsible road authority under the Road Management Act 2004 council by estimated population resident the means “population” “own-source revenue” means adjusted underlying revenue other than revenue that is not under the control of council (including government grants) “relative socio-economic disadvantage”, in relation a municipality, to means the relative socio-economic disadvantage, expressedrelevant financial as a decile of the for year, thearea in which the municipality is located accordingto the index of Relative Socio-Economic DisadvantageNumber 2033.0.55.001) of SEIFA (Catalogue means“SEIFA” the Socio-Economic Indexes for Areas published from time time to by the Australian Bureau of Statistics on its internet website cash. restricted than other equivalents cash and cash all means cash” “unrestricted (a) on-recurrent grants used fund to capital expenditure; and Indicator/measure For the year ended 30 revenue Own-source Own-source revenue per head of municipal population revenue/Municipal(Own-source population) Recurrent grants Recurrent grants per head of municipal population (Recurrent grants/Municipal population) Sustainable Capacity Indicators Sustainable Population density per length of road roads) local (Municipal population/Kilometres of Population Expenses per head of municipal population expenses/Municipal population) (Total Infrastructure per head of municipal population infrastructure/Municipal population) of (Value 140 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Participation Libraries target population in relation to CALD people for HACC service/Municipal aHACC receive who people CALD of (Number by CALD service HACC in Participation Participation population for × HACC 100 services) target service/Municipal aHACC received that people of (Number HACC in Participation Participation Home and community ×100 premises) food about notificationsand major non-compliance outcome notifications premises followed of critical up/Number non-compliance outcome major outcome non-compliance notificationsabout a food of(Number critical non-compliance outcome notificationsand andCritical major outcome non-compliance Health and Food of(Number successful animal management Animal management Health and Animal of(Number visits to aquatic facilities/Municipal Utilisation of aquatic Utilisation Aquatic ×100 bins) kerbside from collected organics green and recyclables garbage, of bins/Weight kerbside from collected organics green and recyclables of (Weight from diverted waste collection Kerbside Waste Waste of(Number active population) × members/municipal library 100 Active library local sealed of condition the on performed has council how 100 of with out rating satisfaction (Community local sealed with Satisfaction decisions in relation to planning decision in relation to a of planning application/Number VCAT council’s aside set not did that VCAT of decisions (Number at upheld decisions Planning Decision Statutory council in making decisions in the interest of the of performance the 100 of with out rating satisfaction (Community Satisfaction with council Satisfaction Governance Indicator/measure 30 ended year the For Indicators Performance Service Satisfaction Roads

safety

diversion collection

management

facilities

making

Planning

safety safety

members

facilities prosecutions

service

decisions

care

VCAT roads

applications)

June 2016 June

people landfill

roads)

prosecutions) notifications

population)

community)

services) 2014-15 58% 23% 23% 25% 91% 47% Results 62 23 15 74 2015-16 99% 48% 26% 24% 24% 61% 73 61 13 14 Material Variations management service. animal the of effectiveness and reflects the highercompliance 2015-16 in prosecutions Lower Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 141

, or advice ANNUAL REPORT 2015–16 REPORT ANNUAL Datanot available due a delay to in Information Development Child MAV’s System implementation which is being developed in conjunction with councils. Victorian 45 Material Variations Material Datanot available due a delay to in Information Development Child MAV’s System implementation which is being developed in conjunction with councils. Victorian 45 N/A N/A 2015-16 OF BOROONDARA CITY , that have been declared as class 1 food premises under , that have been declared as class 2 food premises under Results 87% 83% 2014-15 131, 132 and of the Act 133 132 131,

children

service

health

the year/Number of children who enrolled in the MCH service)

Participation section of that 19C Act “class 2 food premises” meansfood premises, within the meaning of the Food Act 1984 section of that 19C Act time from services, published HACC delivery of the for Standards Common Community Care the means Standards” Common Care “Community Commonwealth the by time to “critical non-compliance outcome notification” means a notification received by council under section 19N(3)given or (4) of council to the Food Act 1984 by an authorised officer under that Act, of a deficiency that poses an immediate serious threat to public health “food premises” has the same meaning as the Food Act 1984 “annual report” means an annual report prepared by a council under sections “class 1 food premises” means food premises, within the meaning of the Food Act 1984 (Number of Aboriginal children who attend the MCH service at least once in the year/Number of Aboriginal children enrolled in the MCH service) × 100 × 100 Participation in the MCH service Aboriginal by Participation Participation in the MCH (Number of children who attend the MCH service at least once in Indicator/measure child and Maternal Definitions Aboriginal person an is who child a means child” “Aboriginal “Aboriginal person” has the same meaning as in the Aboriginal Heritage Act 2006 “active library member” means a member of a library who has borrowed a book from the library 142 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction municipality) ×municipality) 100 the in properties rateable of value (Rate revenue/Capital improved property to compared Rates Rates ×100 revenue) underlying (Rate revenue/Adjusted underlying to adjusted compared Rates Rates Stability depreciation) × 100 expense/Asset renewal (Asset to compared renewal Asset Asset ×100 revenue) source liabilities/Own (Non-current source to own ×100 revenue) loans and borrowings/Rate bearing interest on repayments principal and (Interest to compared repayments borrowings and Loans Loans and borrowings/Rate revenue) × 100 and loans bearing (Interest to compared borrowings and Loans Loans and × 100liabilities) (Unrestricted cash/Current current to compared cash Unrestricted Unrestricted 100 × liabilities)(Current assets/Current current to compared assets Current Working Liquidity ×100 revenue) (deficit)/Adjustedunderlying (Adjusted underlying surplus (or Adjusted surplus underlying Adjusted underlying Operating Dimension/Indicator/measure 30 ended year the For IndicatorsFinancial Performance Obligations Non-current liabilities compared Indebtedness

depreciation rates

deficit)

renewal effort concentration

liabilities liabilities

values capital

revenue

borrowings borrowings position

cash revenue

result

rates

June 2016 June 2014-15 144.8% 144.7% 191.4% 78.3% 32.0% 18.3% 37.7% 11.7% 0.2% Results 243.59% 181.88% 137.21% 2015-16 33.09% 26.68% 14.49% 74 % 77.40 0.15% 4.12% 2017 232.56% 183.22% 131.33% 29.68% 24.30% 77.35% 11.31% 3.99% 0.16% 2018 134.53% 154.58% 117.16% 26.26% 14.54% 77.57% 12.71% 3.87% 0.16% Forecasts 2019 168.22% 136.75% 114.05% 13.68% 13.44% 14.97% 11.44% 77.71% 0.17% 2020 134.03% 170.55% 115.56% 15.86% 13.70% 77.92% 12.37% 1.61% 0.17% in 2018-19.in payment full for preparation in liabilities to current loan a of movement to the 2017-18 in Reduction due Councils ability to repay to repay ability Councils demonstrates This A debt repayment of of repayment A debt scheduled for 2018-19. $17.02 2018-19. in full in repaid be will and in 2014-15 refinanced A 20 2026. by free debt to be plans Council 2018-19. in repaid to be $17.02 payment in 2018-19. in payment full for preparation in liabilities to current loan a of movement to the 2017-18 in Reduction due sound financialposition. demonstrates Council’s measure This Material Variations

year loan was was loan year

million is scheduled scheduled is million million debt debt million Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 143 Material Variations Material Residential waste charges charges waste Residential were excluded from the calculation. After2014-15 residential for adjusting waste charges the would result for 2014-15 $2,061. be approximately The increase in 2016- additional reflects 17 resources and investment in Council’s Boroondara and Experience Customer Digital Programs as well as materials and services costs. The variance is partially attributable changes to in arising models operating from service review as well as normal variances in departures. Forecast based on long term averages. ANNUAL REPORT 2015–16 REPORT ANNUAL 9.97% $2,342.95 $2,554.58 2020 9.97% $ 2,567.8 0 $2,306.65 OF BOROONDARA CITY 2019 Forecasts 9.97% $2,268.81 $2,539.02 2018 9.97% $2,522.87 $2,229.54 2017 12.61% 2015-16 $2,152.74 $2,361.99 Results 8.4% $1,769 $2,300 2014-15 staff

assessment

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(c) expenditure total less revenue underlying adjusted means (or deficit)” surplus underlying “adjusted ontributions fund to capital expenditure from sources other than those referred in to paragraphs (a) and (b) “asset renewal expenditure” means expenditure on an existing asset or on replacing an existing asset that returns the serviceof the asset capability its to original capability “current assets” has the same meaning as in the AAS “current liabilities” has the same meaning as in the AAS “non-current assets” means all assets other than current assets liabilities current than other liabilities all means liabilities” “non-current “non-recurrent grant” means a grant obtained on the condition that it be expended in a specified manner and is not expectedduringto be received the period again covered by a council’s Strategic Resource Plan “own-source revenue” means adjusted underlying revenue other than revenue that is not under the control of council (including government grants) council by estimated population resident the means “population” “rate revenue” means revenue from general rates, municipal charges, service rates and service charges “recurrent grant” means a grant other than a non-recurrent grant “residential rates” means revenue from general rates, municipal charges, service rates and service charges levied on residential properties “restricted cash” means cash and cash equivalents, within the meaning of the AAS, that are not available for use other than for a purposefor which it is restricted, and includes cash be to used fund to capital works expenditure from the previous financial year cash. restricted than other equivalents cash and cash all means cash” “unrestricted Efficiency Definitions “adjusted underlying revenue” means totalincome other than - (a) (b) on-recurrent grants used fund to capital expenditure; and and contributions; n-monetary asset compared average to staff permanent (Number of terminations/ and resignations permanent of number Average staff for the financial year)100 × property Workforce terminations and Resignations Average residential rate per residential property revenue/ rate (Residential residential of Number property Revenue Expenditure Expenses per property (Total expenses/Number of Dimension/Indicator/measure 144 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Certification of Performance Statement Certification of Performance PDF FILE TO BE PLACED TO BE FILE PDF Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 145 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY

Statements

Performance Auditor General’s Report on the General’s Auditor 146 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Performance Auditor General’s the on Report

Statements PDF FILE TO BE PLACED TO BE FILE PDF Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 147

ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY System of accounting where items are brought to account and included in the Financial to account and included in brought items are where System of accounting or paid. received rather than as they are earned or incurred, Statements as they are accumulated over time. The value of all net assets Refers to the Local Government Act 1989. recommendation, support and a decision to be made through trying to influence Proactively and policies. programs for such things as causes, report of year and contains a financial operations of the previous of the Council’s A report and an audited performance statement. operations, audited financial statements information to assess the extent to users with sufficient that provide Indicators or measures target, goal or outcome. which an entity has achieved a pre-determined assets and manage the ongoing maintenance and development of Council’s Proactively needs. and future current facilities to meet the community’s result of past transactions or other past by Council as a economic benefits controlled Future events. assets, liabilities financial position at 30 June, including A quantitative summary of Council’s and net equity. and the ecosystems plants, micro-organisms The variety of all life forms including animals, a part of. which they are to be funded for the financial year A plan setting out the services and initiatives the strategic objectives specified in the Council Plan. and how they will contribute to achieving assets. upgrade and establishment of Council’s The expansion, renewal, reconciliation between outflows in the form of Shows the expected net cash inflows and and investments for a year. opening and closing balances of total cash an provides surplus or deficit of Council. It A financial statement highlighting the accounting year, revenue to meet expenses in the current indication of whether the Council has sufficient It also includes and amortisation expenditure. including non-cash costs such as depreciation (decrements) increment income items including net asset revaluation other comprehensive and joint ventures income of associates of other comprehensive and share reversals The comprehensive result’. accounted for by the equity method to arrive at a ‘comprehensive the prior year. equates to the moment in net assets or total equity from result as part This document sets out the medium term goals and objectives for the next four years under plan and is prepared of the overall strategic planning framework and strategic resource section 125 of the Local GovernmentAct 1989. within the next twelve economic benefit the future Council expects to receive Assets where being exchanged or used to settle a liability for at from months unless the asset is restricted date. least twelve months after the reporting Council expects to fulfil its obligation within the next twelve months unless Liabilities where for at least the Council does not have an unconditional right to defer settlement of the liability date. twelve months after reporting the value of a fixed asset as it is used up over time. An expense which recognises in the assets of Council after deduction of its liabilities, which is made up of interest The residual equity is also equal to net assets. Total accumulated surplus and reserves.

Accumulated surplus Act Advocacy Annual report Appropriateness Asset management Assets Balance sheet Biodiversity Budget Capital works Cash flow statement Income Comprehensive Statement Council Plan assets Current liabilities Current and Depreciation amortisation Equity

Glossary of terms Accrual accounting Glossary 148 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Glossary Performance statement Non-current liabilities Non-current assets Net assets Minister Measure Major initiative Liabilities Innovation Initiatives Infringement Court Infrastructure Indicator Grants –recurrent income income Grants –non-recurrent Governance Financial year Financial statements indicators Financial performance Expense Glossary ofterms in theAnnualReport. performance indicatorsandsustainable capacityindicatorsforthefinancialyearandincluded A statementincludingtheresults oftheprescribed serviceoutcomeindicators,financial reporting date. where Councilhasarighttodefersettlementoftheliabilityforatleasttwelvemonths after Liabilities where theobligationisnotexpectedtobefulfilledwithinnexttwelve monthsor least twelvemonthsafterthereporting date. months orwhere theassetisrestricted from beingexchangedorusedtosettlealiabilityforat Assets where thefuture economicbenefitisnotexpectedtobe received withinthenexttwelve Net assetsare alsoequaltototalequity. The difference betweentotalassetsandliabilities,whichrepresents Council’s networth. The MinisterforLocalGovernment. numerator anddenominator. How anindicatorwillbemeasured andtakestheformofacomputation,typicallyincluding the current yearand haveamajorfocusinthebudget. Significant initiativesthatwilldirectly contributetotheachievementofCouncilPlanduring entities asaresult of pasttransactionsorotherevents. Future sacrificesof economic benefitsthatCouncilis presently obligedtomakeother Process ofworking outnewwaysofdoingthingsorsomethingbetterthanbefore. Actions thatare one-off innature and/orleadtoimprovements inservice. todealwithunpaidfines. under Schedule7oftheMagistratesCourtAct1989(Vic) Refers toPenaltyEnforcement byRegistrationofInfringementNotice.Asystemestablished access tomajoreconomicandsocialfacilitiesservices. Physical assetsoftheentityoranotherthatcontributetomeetingpublic’s needfor What willbemeasured toassessperformance. another entityforspecificorgeneralpurposes. Grant incomereceived onaregular basis(i.e.quarterly, annually)andgrantedtoCouncilby Grant incomereceived fora‘oneoff’ specificpurpose,generallyforaparticularproject. ensure Councilisopen,transparent, inclusiveand accountabletothecommunity. Policies andprotocols associatedwithboththefunctionsofCouncilandofficersto The periodof12monthsendingon30Juneeachyear. the annualreport. apply tothegeneralpurposefinancial reports andastatementofcapitalworksincludedin Financial Report,AustralianAccountingStandards andotherapplicablestandards asthey The financialstatementsandnotesprepared in accordance Model withtheLocalGovernment efficiency. management inacouncilcoveringoperatingposition,liquidity, obligations,stabilityand A prescribed setofindicatorsandmeasures that assesstheeffectiveness offinancial An outgoingpaymentmadebyCouncil. Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 149 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY

The key statutory planning and reporting documents that are required to be prepared by to be prepared required documents that are and reporting The key statutory planning of functions and to local communities in the performance accountability councils to ensure Act. of powers under the exercise asset base This is the largest component of Council’s to as Fixed Assets. Often referred footpaths, drains, bridges, of all land, buildings, roads, the value or worth. This represents asset register. on Council’s recorded and so on, which are vehicles, plant and equipment The Local Government 2014 (Planning and Reporting) Regulations objectives to an entity’s a logical and consistent relationship that have Indicators or measures linked to the outcomes to be achieved. and are and containing a description of the operations of the council during the financial year A report included in the Annual Report. its activities, mostly from from actually receives Revenue is the amount of money that Council to customers and ratepayers. rates and services provided properties. for access to surrounding Former laneway no longer required and monitoring analysing, evaluating, treating, A logical and systematic method of identifying, in a way that will enable function or process activity, communicating risks associated with any business opportunities. Risk management is organisations to achieve objectives and maximise as avoiding or mitigating losses. as much about identifying opportunities undertaken by a council for the benefit of the Assistance, support, advice and other action local community. service performance indicators to be included in the performance statement The prescribed whether the stated service objective has been achieved. which measure and efficiency of council services set of indicators measuring the effectiveness A prescribed outcomes. cost and service quality, covering appropriateness, during the year. Summarises the movement in equity accounts in the The outcomes a council is seeking to achieve over the next four years and included Council Plan. required for at least the next four years resources A plan of the financial and non-financial to as a long term to achieve the strategic objectives in the Council Plan. It is also referred financial plan. at achieving the strategic objectives in the Council Plan. High level actions directed expenses, net gain (loss) on disposal of between total revenues, the difference Represents (losses) of associates and of net profits and share plant and equipment, infrastructure property, accounted for by the equity method. joint ventures ability to meet their generations future day needs without compromising Meeting present needs. set of indicators measuring whether councils have the capacity to meet the A prescribed needs of the local community and absorb foreseeable service and infrastructure agreed covering financial performance, capacity and changes and unexpected shocks into the future governance and management the into sections with an elected Councillor to represent Subdivision of the Council area sections. different

Property, infrastructure, infrastructure, Property, plant and equipment assets Regulations Relevance Report of operations Revenue Right-of-way Risk management Services Service outcome indicators Service performance indicators Statement of changes in equity Strategic objectives Plan Strategic Resource Strategies Surplus (deficit) Sustainability Sustainable capacity indicators Ward Glossary of terms Planning and accountability framework Glossary 150 References Financials Corp. Governance Our Performance Our People Our Council The Year in Review Introduction Abbreviations IBAC HACC GST FTE ELT EEO CRM CPA CO2 CIV CEO CCC CALD BCS AUD APARC AASB AAS Commission Independent Broad-based Anti-corruption Home andCommunityCare Goods andServicesTax Full Time Equivalent Full Time Executive LeadershipTeam Equal EmploymentOpportunity Customer RelationshipManagement Certified PractisingAccountant Carbon Dioxide Capital Improved Value Chief ExecutiveOfficer Camberwell CommunityCentre Culturally andLinguisticallyDiverse Business ClassificationScheme Australian Dollar Ashburton PoolandRecreation Centre Australian AccountingStandards Board Australian AccountingStandards VBI VAGO VLGI VCAT TAFE tCO2e SLT SEIFA NAIDOC RSL MWMG OHS MCH MAV LTIFR LSL LGPRF LAWA LTFS Vested BenefitIndex Victorian Auditor-Victorian General’s Office Victorian Local Government Indicators LocalGovernment Victorian Victorian CivilandAdministrativeTribunalVictorian Technical andFurtherEducation Tonnes ofCarbonDioxideequivalent Senior LeadershipTeam Socio-Economic IndexesforAreas Observance Committee National AboriginesandIslandersDay Returned andServicesLeagueAustralia Returned Board Metropolitan Waste ManagementGroup Occupational HealthandSafety Maternal andChildHealth Maternal Municipal Association of Victoria Municipal AssociationofVictoria Lost Time InjuryFrequency Rate Lost Time Liability forLongServiceLeave Framework PerformanceReporting Local Government Local Area Workplace Agreement Long Term FinancialStrategy Introduction The Year in Review Our Council Our People Our Performance Corp. Governance Financials References 151 24 86 61, 76, 78 8, 42, 45 57, 61 86 21 43 20 25, 26 14-17 6 86 32 40 39 39 24 24 70 32-33 43-63 140 24-25 139 35 3, 8, 9, 10, 40 70, 76 3, 42-60 7 45-48, 50-51, 54-55, 58-59, 63, 138-143 6 26 20, 106, 131 ANNUAL REPORT 2015–16 REPORT ANNUAL OF BOROONDARA CITY History Information privacy Innovation Kew Court House strategy Long term financial Local Laws Major achievements Major initiatives Major projects Maps of Boroondara Mayor and CEO message Mission National Competition Policy Organisation structure Planning framework Performance Performance statement for the year Population of Boroondara Profile Risk management Senior managers Services Service performance indicators information Social profile Sustainable capacity indicators Staff Strategic objective plan Strategic resource Theme Values Victorian local government indicators Vision of the municipality Wards Management Waste 150 42, 45 57, 71 69 145 76 102 104 3 26 41 27 69 66 73, 75 32-33, 34, 35 20 37 142 90 90 97, 98, 101 93 95 92 97-131 97 137 96 94 147 66 71 8

Overview Accounting standards Balance sheet Cash flow statement Comprehensive income statement Descriptions of statements Notes to the statements Performance statement Statement of capital works Statement of changes in equity

Abbreviations used Abbreviations Arts and Culture Asset management Audit Committee reports Auditor-General’s Best value Budget Capital works Committees of council Council offices Council Plan Councillors Assignments to individuals Attendance at meetings Delegations of Council Directorates Economic factors Equal employment opportunity Financial performance indicators Financial report Glossary Governance Governance and management checklist Highlights of the year Index Contact us For speech or hearing impaired Telephone: 9278 4444 National Relay Service TTY 13 36 77 After hours emergencies: 9278 4444 Speak and Listen 1300 555 727 Email: [email protected] Free interpreting service 9278 4002 Website: www.boroondara.vic.gov.au Translation needed? Postal address: If you would like a section of this document translated Private Bag 1 please call Customer Service on 9278 4444 or make Camberwell VIC 3124 your request through Council’s free interpreting service Customer Service Centres: on 9278 4002. Camberwell office Mandarin 8 Inglesby Road, Camberwell Hawthorn Arts Centre Cantonese 360 Burwood Road, Hawthorn Kew Library Corner Cotham Road and Civic Drive Kew Greek Copies For a copy of the City of Boroondara 2015-16 Annual Report, please call Customer Service on 9278 4444 Italian or visit www.boroondara.vic.gov.au. Feedback Feedback on this document is welcome. Vietnamese Please write to: City of Boroondara Private Bag 1 Camberwell VIC 3124 or email: [email protected] Acknowledgments Council would like to thank all those who contributed to the development of the 2015-16 Annual Report.