Republic of the DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER IV District Engineering Office , Quezon

1. Contract ID: 21DL0053 Contract Name: ORGANIZATIONAL OUTCOME 2 : PROTECT LIVES AND PROPERTIES AGAINST MAJOR FLOODS, FLOOD MANAGEMENT PROGRAM, CONSTRUCTION/ MAINTENANCE OF FLOOD MITIGATION STRUCTURES AND DRAINAGE SYSTEMS, CONSTRUCTION OF SHORELINE/SEAWALL IN BRGY. VILLA GOMEZ, QUEZON, QUEZON Contract Location: QUEZON, QUEZON

2. Contract ID: 21DL0054 Contract Name: ORGANIZATIONAL OUTCOME 2 : PROTECT LIVES AND PROPERTIES AGAINST MAJOR FLOODS, FLOOD MANAGEMENT PROGRAM, CONSTRUCTION/ MAINTENANCE OF FLOOD MITIGATION STRUCTURES AND DRAINAGE SYSTEMS, CONSTRUCTION OF BREAKWATER,,QUEZON Contract Location: TAGKAWAYAN, QUEZON

3. Contract ID: 21DL0055 Contract Name: LOCAL PROGRAM, CONSTRUCTION / REPAIR / REHABILITATION / IMPROVEMENT OF VARIOUS INFRASTRUCTURE INCLUDING LOCAL PROJECTS, LOCAL ROADS AND BRIDGES, LOCAL ROADS 1. CONSTRUCTION/IMPROVEMENT OF ACCESS ROAD LEADING TO ISLA PULONG PASIG, , QUEZON Contract Location: CALAUAG, QUEZON

4. Contract ID: 21DL0056 Contract Name: LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, BUILDING AND OTHER STRUCTURES, MULTIPURPOSE / FACILITIES, CONSTRUCTION OF MULTI-PURPOSE BUILDING (COVERED COURT) AT ARGOSINO, QUEZON, QUEZON Contract Location: QUEZON, QUEZON

5. Contract ID: 21DL0057 Contract Name: LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, LOCAL ROADS AND BRIDGES, LOCAL ROADS, CONSTRUCTION OF LOCAL ROAD IN BARANGAY SAN FRANCISCO "B", LOPEZ, QUEZON Contract Location: LOPEZ, QUEZON

6. Contract ID: 21DL0058 Contract Name: LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, LOCAL ROADS AND BRIDGES, LOCAL ROADS, CONSTRUCTION OF LOCAL ROAD - BARANGAY BUKAL- MALIGAYA, , QUEZON Contract Location: GUINAYANGAN, QUEZON

7. Contract ID: 21DL0059 Contract Name: LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, LOCAL ROADS AND BRIDGES, LOCAL ROADS, CONSTRUCTION OF LOCAL ROAD, BARANGAY BAGONG SILANG, GUINAYANGAN, QUEZON Contract Location: GUINAYANGAN, QUEZON

8. Contract ID: 21DL0060 Contract Name: LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, LOCAL ROADS AND BRIDGES, LOCAL ROADS, CONSTRUCTION OF LOCAL ROAD, BARANGAY SALACAN- STA.CRUZ,GUINAYANGAN, QUEZON

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Gumaca, Quezon

Contract Location: GUINAYANGAN, QUEZON

9. Contract ID: 21DL0061 Contract Name: LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, BUILDING AND OTHER STRUCTURES, MULTIPURPOSE / FACILITIES, CONSTRUCTION OF MULTI-PURPOSE BUILDING (FISH PROCESSING CENTER), VILLA MANZANO SUR, PEREZ, QUEZON Contract Location: PEREZ, QUEZON

10. Contract ID: 21DL0062 Contract Name: LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, BUILDINGS AND OTHER STRUCTURES, MULTIPURPOSE / FACILITIES, CONSTRUCTION OF MULTI-PURPOSE BUILDING, ALABAT, QUEZON Contract Location: ALABAT, QUEZON

OUTLINE OF MINUTES OF PRE-BID CONFERENCE December 4, 2020

1. ATTENDANCE. Present were:

ROMEL S. PUCHERO BAC, Chairperson MELINDA R. ABANILLA BAC, Vice Chairperson ANDREW FERNAN S. MARQUEZ BAC, Regular Member MELINDA M. TIERRA BAC, Regular Member LUCILA L. MASCARDO BAC, Provisional Member MARIA CRISELLE M. ARINTOC End-User for Construction Projects BRIAN PAUL S. RAGUDO Head, BAC TWG PAUL NIKKI D. AREJA Member, BAC TWG REY LEONARD M. ARCENO Member, BAC TWG JAY ANSON M. APOHIN Member, BAC TWG ANGELITO R. LABORTE, JR. Member, BAC TWG SHARON G. DE OCAMPO Member, BAC TWG CARMELA A. ZAMORA Member, BAC TWG YOLANDA F. HOLGADO Head, BAC Secretariat GIZELLE B. CAÑIZARES Member, BAC Secretariat FATIMA G. TRINIDAD Member, BAC Secretariat GLADYS N. ALVA Member, BAC Secretariat MARIA CRISTINA V. VILLA Member, BAC Secretariat REYNALDO L. PAGKATIPUNAN Member, BAC Secretariat

Absent:

JENNIFER C. APOHIN Member, BAC Secretariat (LEAVE)

The COA, PICE and Bantay Lansangan did not attend but they were notified through Invitation Letter dated December 1, 2020 of the said Pre-Bid Conference.

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Gumaca, Quezon

Contractors:

ALLEN IGLESIA Representative, Ruslin Construction CHRISTER LAGRAMA Representative, DQT Builders Corporation

2. Call to Order

The BAC Chairperson ROMEL S. PUCHERO, called to order the Pre - Bid Conference for the following projects on December 4, 2020, 10:00 AM at the BAC Conference Room, DPWH – Quezon 4th District Engineering Office, Gumaca, Quezon.

1. Name of Contract : ORGANIZATIONAL OUTCOME 2 : PROTECT LIVES AND PROPERTIES AGAINST MAJOR FLOODS, FLOOD MANAGEMENT PROGRAM, CONSTRUCTION/ MAINTENANCE OF FLOOD MITIGATION STRUCTURES AND DRAINAGE SYSTEMS, CONSTRUCTION OF SHORELINE/SEAWALL IN BRGY. VILLA GOMEZ, QUEZON, QUEZON Contract ID No. : 21DL0053 Contract Location : QUEZON, QUEZON Scope of Works : CONSTRUCTION OF SHORELINE/SEAWALL

Net Length : 176.00 LM Approved Budget for the : Php 39,200,000.00 Contract Source of Funds : FY2021 GAA Contract Duration : 180 CD Size Range : Medium A License Category : B Cost of Bidding Documents : Php 25,000.00

2. Name of Contract : ORGANIZATIONAL OUTCOME 2 : PROTECT LIVES AND PROPERTIES AGAINST MAJOR FLOODS, FLOOD MANAGEMENT PROGRAM, CONSTRUCTION/ MAINTENANCE OF FLOOD MITIGATION STRUCTURES AND DRAINAGE SYSTEMS, CONSTRUCTION OF BREAKWATER, TAGKAWAYAN, QUEZON Contract ID No. : 21DL0054 Contract Location : TAGKAWAYAN, QUEZON Scope of Works : CONSTRUCTION OF BREAKWATER Net Length : 63.98 LM Approved Budget for the : Php 39,200,000.00 Contract Source of Funds : FY2021 GAA Contract Duration : 180 CD Size Range : Medium A License Category : B Cost of Bidding Documents : Php 25,000.00

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Gumaca, Quezon

3. Name of Contract : LOCAL PROGRAM, CONSTRUCTION / REPAIR / REHABILITATION / IMPROVEMENT OF VARIOUS INFRASTRUCTURE INCLUDING LOCAL PROJECTS, LOCAL ROADS AND BRIDGES, LOCAL ROADS 1. CONSTRUCTION/IMPROVEMENT OF ACCESS ROAD LEADING TO ISLA PULONG PASIG, CALAUAG, QUEZON Contract ID No. : 21DL0055 Contract Location : CALAUAG, QUEZON Scope of Works : CONSTRUCTION/IMPROVEMENT OF ACCESS ROAD Net Length : 1,200.00 LM Approved Budget for the : Php 39,200,000.00 Contract Source of Funds : FY2021 GAA Contract Duration : 210.00 CD Size Range : Medium A License Category : B Cost of Bidding Documents : Php 25,000.00

4. Name of Contract : LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, BUILDING AND OTHER STRUCTURES, MULTIPURPOSE / FACILITIES, CONSTRUCTION OF MULTI-PURPOSE BUILDING (COVERED COURT) AT BARANGAY ARGOSINO, QUEZON, QUEZON Contract ID No. : 21DL0056 Contract Location : QUEZON, QUEZON Scope of Works : CONSTRUCTION OF MULTI-PURPOSE BUILDING

Number of Buildings : One (1) Approved Budget for the : Php 2,970,000.00 Contract Source of Funds : FY2021 GAA Contract Duration : 120.00 CD Size Range : Small B License Category : C & D Cost of Bidding Documents : Php 5,000.00

5. Name of Contract : LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, LOCAL ROADS AND BRIDGES, LOCAL ROADS, CONSTRUCTION OF LOCAL ROAD IN BARANGAY SAN FRANCISCO "B", LOPEZ, QUEZON Contract ID No. : 21DL0057 Contract Location : LOPEZ, QUEZON Scope of Works : CONSTRUCTION OF LOCAL ROAD Net Length : 150.00 LM Approved Budget for the : Php 2,970,000.00 Contract Source of Funds : FY2021 GAA Contract Duration : 60.00 CD Size Range : Small B License Category : C & D Cost of Bidding Documents : Php 5,000.00

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Gumaca, Quezon

6. Name of Contract : LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, LOCAL ROADS AND BRIDGES, LOCAL ROADS, CONSTRUCTION OF LOCAL ROAD - BARANGAY BUKAL- MALIGAYA, GUINAYANGAN, QUEZON Contract ID No. : 21DL0058 Contract Location : GUINAYANGAN, QUEZON Scope of Works : CONSTRUCTION OF LOCAL ROAD

Net Length : 90.00 LM Approved Budget for the : Php 1,980,000.00 Contract Source of Funds : FY2021 GAA Contract Duration : 30.00 CD Size Range : Small B License Category : C & D Cost of Bidding Documents : Php 5,000.00

7. Name of Contract : LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, LOCAL ROADS AND BRIDGES, LOCAL ROADS, CONSTRUCTION OF LOCAL ROAD, BARANGAY BAGONG SILANG, GUINAYANGAN, QUEZON Contract ID No. : 21DL0059 Contract Location : GUINAYANGAN, QUEZON Scope of Works : CONSTRUCTION OF LOCAL ROAD

Net Length : 315.00 LM Approved Budget for the : Php 5,940,000.00 Contract Source of Funds : FY2021 GAA Contract Duration : 90.00 CD Size Range : Small B License Category : C & D Cost of Bidding Documents : Php 10,000.00

8. Name of Contract : LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, LOCAL ROADS AND BRIDGES, LOCAL ROADS, CONSTRUCTION OF LOCAL ROAD, BARANGAY SALACAN- STA.CRUZ,GUINAYANGAN, QUEZON Contract ID No. : 21DL0060 Contract Location : GUINAYANGAN, QUEZON Scope of Works : CONSTRUCTION OF LOCAL ROAD Net Length : 450.00 LM Approved Budget for the : Php 7,920,000.00 Contract Source of Funds : FY2021 GAA Contract Duration : 120.00 CD Size Range : Small B License Category : C & D Cost of Bidding Documents : Php 10,000.00

9. Name of Contract : LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, BUILDING AND OTHER STRUCTURES, MULTIPURPOSE / FACILITIES, CONSTRUCTION OF MULTI-PURPOSE BUILDING (FISH PROCESSING CENTER), VILLA MANZANO SUR, PEREZ,

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Gumaca, Quezon

QUEZON Contract ID No. : 21DL0061 Contract Location : PEREZ, QUEZON Scope of Works : CONSTRUCTION OF MULTI-PURPOSE BUILDING

Number of Buildings : One (1) Approved Budget for the : Php 4,950,000.00 Contract Source of Funds : FY2021 GAA Contract Duration : 180.00 CD Size Range : Small B License Category : C & D Cost of Bidding Documents : Php 5,000.00

10. Name of Contract : LOCAL PROGRAM, LOCAL INFRASTRUCTURE PROGRAM, BUILDINGS AND OTHER STRUCTURES, MULTIPURPOSE / FACILITIES, CONSTRUCTION OF MULTI-PURPOSE BUILDING, ALABAT, QUEZON Contract ID No. : 21DL0062 Contract Location : ALABAT, QUEZON Scope of Works : CONSTRUCTION OF MULTI-PURPOSE BUILDING

Number of Buildings : One (1) Approved Budget for the : Php 2,970,000.00 Contract Source of Funds : FY2021 GAA Contract Duration : 120.00 CD Size Range : Small B License Category : C & D Cost of Bidding Documents : Php 5,000.00

3. Presentation/Explanation by BAC

1. The BAC Chairperson discussed Department Order no. 129, series of 2014 with the subject: Guidelines in the implementation of memorandum dated July 17, 2014 of the Secretary of DOLE on the procedure in the evaluation of Construction Safety and Health Program (CSHP) of contractors engaged by the DPWH pursuant to DPWH D.O. no. 56, series of 2005. He said this certification will be approved by the District Engineer and concurred by DOLE.

2. He informed about Department order no. 17, series of 2015 with the subject: 3-strike policy in the procurement of contracts for infrastructure works, goods, and consulting services. He said that if the Contractor was given a 3-Strike, their company cannot participate in any bidding process to be conducted by the DPWH for a year.

3. The BAC Chairperson said that Inclusion of Minimum Materials Testing Equipment in the Technical Component of the Bid (D.O. 11, series 2017) is required to all contractors.

4. The BAC Chairperson announced that the Mayor’s permit of the Contractors is an eligibility requirement for the procurement of infrastructure projects. (If the permit

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Gumaca, Quezon is on process the representative should present the official receipt or application form) as per Memorandum of DPWH Region IV-A OIC, Assistant Regional Director dated January 6, 2015.

5. He also discussed Department Order no. 10, series of 2015 with the subject: GUIDELINES on the PROCUREMENT, TURN-OVER, DISPOSAL, and INVENTORY of INFORMATION and COMMUNICATIONS TECHNOLOGY (ICT) RESOURCES (Amendment to D.O. 12 s 2012).

6. He informed all the prospective bidders or their representatives to present their Contractor’s Information (CI) together with their Company ID and special power of attorney if needed. AUTHORIZATION LETTER SHOULD NOT BE ACCEPTED.

7. The BAC Chairperson discussed the Department order no. 133, series of 2015 Adoption of Precedence Diagram Method (PDM) as Project Scheduling in lieu of the Program Evaluation and Review Technique/Critical Path Method (PERT/CPM).

8. The BAC Chairperson discussed the Department order no. 87, series of 2020 Electronic Submission and Receipt of Bids for the Procurement of Civil Works Contracts. The submission of bids maybe done manually or electronically. However, bidders should only select one mode of submission, either manual or electronic.

9. He also discussed the Department order no. 105, series of 2020 Policy Directives on Transparency and Accountability for Procurement Processes.

10. The BAC Chairperson said that Bids received in excess of the ABC shall be automatically rejected on bid opening. Bidders should have completed, within ten (10) years from the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly in Section II, Instruction to Bidders.

11. He said Bidding will be conducted through open competitive bidding procedures using non-discretionary pass/fail criterion as specified in the Revised Implementing Rules and Regulations of Republic Act No. 9184, otherwise known as the “Government Procurement Reform Act”. Bidding is restricted to Filipino citizens/sole proprietorships, partnership or organizations with at least seventy five (75%) interest or outstanding capital stock belonging to citizens of the Philippines.

12. The BAC Chairperson informed that a complete set of Bidding Documents may be purchased by interested Bidders from the District Office upon payment of a non-refundable fee for the Bidding Documents or it may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that bidders shall pay the fee for the Bidding Documents not later that the submission of their bids.

13. He reminded all interested bidders to present original documents of Certificate of Materials Engineer Accreditation and Certification of Site Inspection signed by the Head of the Procuring Entity as requirements for verification of the DPWH - Quezon IV

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Gumaca, Quezon

District Engineering Office - Record Section. The true copies will be attached to their bidding documents.

14. Prospective bidders shall submit their duly accomplished forms as specified in the Bidding Documents in two (2) separate sealed envelopes to the BAC Chairperson, DPWH - Quezon IV District Engineering Office, Brgy. Panikihan, Gumaca, Quezon. The first envelope shall contain the technical component of the bid, including the eligibility requirement. The second envelope shall contain the financial component of the bid.

15. The BAC Chairperson informed that all bids must be accompanied by a bid security in ANY of the following forms:

(a) BID SECURING DECLARATION (BSD) – Duly Notarized;

(b) BANK GUARANTEE issued by a Universal Commercial Bank in the amount of two percent (2%) of the ABC;

Provided in the Section 27.5 of the Revised IRR of R.A. 9184, pursuant to D.O. No. 51, series of 2014.

But, the BAC Chairperson said that all the prospective bidders should use the Bid Securing Declaration for uniformity, same as the Regional Office IV-A.

16. The BAC Chairperson informed that Bids will be opened in the presence of the Bidders’ Representatives who choose to attend the Bid Opening Activity at the BAC Office of the Quezon IV DEO. Late Bids shall not be accepted and the Contract will be awarded to the Lowest Calculated Responsive Bid as determined in the evaluation and post – qualification. 17. He added that the DPWH reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders and that DPWH - Quezon IV District Engineering Office likewise assumes no obligations whatsoever to compensate or indemnify any bidder or winning bidders, as the case may be, for any expenses or loss that said party(ies) may incur in its participation in the pre-bidding and bidding process nor does it guarantee that an award will be made.

18. The BAC Chairperson also informed the prospective bidders regarding the schedule of Site Inspection. He said that for those interested bidders they should coordinate with Engr. Paul Nikki D. Areja for the schedule and that Service vehicle during the said site inspection should be provided by them. The Site Inspection was scheduled on December 7, 2020.

The BAC Chairperson asked the Representatives of the prospective bidders present during the activity for questions or queries but having none, the conference adjourned at 10:36 A.M.

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Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS OFFICE OF THE DISTRICT ENGINEER Quezon IV District Engineering Office Gumaca, Quezon

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