City Council Regular Meeting Agenda Due to the restrictions related to public gatherings and the Open Public Meetings Act during the COVID-19 pandemic, the council meeting will occur remotely via Zoom and phone access. The meeting can be watched via live streaming on the city website (cityofpuyallup.org/meetings) or joined via Zoom using this link: https://bit.ly/3r4K14u (passcode 237610). To listen by phone, call 253-215-8782 and enter webinar ID 922 5797 0606 and passcode 237610.
Written comments will be accepted at [email protected] until 5:30 p.m and be distributed to City Council prior to the meeting. For verbal comments during Citizen Comments, email your name and phone number to [email protected] and sign into the virtual meeting using the provided instructions. ************************* Tuesday, February 9, 2021 6:30 PM
PLEDGE OF ALLEGIANCE
ROLL CALL
1. APPROVAL OF AGENDA
Council-initiated item: Amendments to City Council Rules of Procedure for Agenda Preparation and Approval (Palmer/Door)
2. CONSIDERATION OF MINUTES
2.a Minutes of November 10, November 17, and December 8, 2020 November 10, 2020 Draft Minutes November 17, 2020 Draft Minutes December 8, 2020 Draft Minutes
3. PRESENTATIONS AND PROCLAMATIONS
3.a Proclamation Honoring the Reverend Tom Slate Proclamation
3.b Pierce Transit Service and Informational Updates
3.c Puyallup Education and Activities Kamp (PEAK) Program Update
CITIZEN COMMENTS
4. CONSENT AGENDA
4.a Award a contract to Gray and Osborne, Inc. for the design and construction management 1 of a clarifier unit at the Water Pollution Control Plant
4.b Accept a $3,000 grant from Washington STEM to expand knowledge of Science, Technology, Engineering and Mathematics via story time programming at the Puyallup Library
4.c Approve an amendment to the contract with Murrey's Disposal Company pertaining to customer rates for solid waste collection and processing services Murrey's Disposal 2021 Rates Submission 2021 Rate Sheets
4.d Accept a grant in the amount of $10,000 from the Greater Tacoma Community Foundation, Pierce County Connected to fund scholarships for the Puyallup Education and Activities Kamp (PEAK) Grant agreement
4.e Accept a $4,850 grant from the Department of Commerce for the reinstallation of historical Route No. 1 signage at Maplewood Elementary Contract readiness survey
4.f Approve a supplemental agreement to the contract with Fehr & Peers for the Downtown Parking Study, Phase 2 Scope of Work (Exhibit A)
5. ORDINANCES
5.a First reading of an ordinance relating to the application of zoning for the East Town Crossing project, finalizing a 2016 Comprehensive Plan map amendment request Ordinance Ordinance No. 3131 (2016) 2016 Staff Report
6. CONSIDERATIONS AND REQUESTS
6.a Consideration of the City submitting a Conservation Futures grant application to facilitate City acquisition of five parcels located on 12th Avenue SE Exhibit A site map
CITY MANAGER'S REPORT
COUNCIL REPORTS
MAYOR'S REPORT
EXECUTIVE SESSION: Real Estate; Performance of a Public Employee
ADJOURNMENT
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Submitted by: Cindy Huff Submitting Department: City Clerk's Office Meeting Date: 2/09/2021
Subject: Minutes of November 10, November 17, and December 8, 2020
Presenter:
Recommendation:
Background:
Council Direction:
Fiscal Impacts:
ATTACHMENTS November 10, 2020 Draft Minutes November 17, 2020 Draft Minutes December 8, 2020 Draft Minutes
3 Due to the Governor's orders related to public gatherings and the Open Public Meetings Act during the COVID-19 pandemic, the meeting occurred remotely with Councilmember participation occurring by internet and phone access.
City of Puyallup Regular City Council Meeting November 10, 2020
COUNCILMEMBERS PRESENT: Mayor Door, Deputy Mayor Palmer, Councilmember Farris, Councilmember Jacobsen, Councilmember Kastama, Councilmember Johnson and Councilmember Witting
APPROVAL OF THE AGENDA
Council Action: A motion was made by Councilmember Johnson and seconded by Councilmember Kastama to approve the agenda. The motion passed 7-0.
CONSIDERATION OF MINUTES
Council Action: A motion was made by Councilmember Johnson and seconded by Councilmember Jacobsen to approve the minutes of September 22, 2020. The motion passed 7-0.
CITIZEN COMMENTS
Written comments were accepted by email until 5:30 p.m., on the day of the meeting. The following individual(s) submitted a written comment:
Mr. David Berg (received November 10, 2020 at 5:20 p.m.)
Verbal comments were accepted during the meeting via Zoom or telephone; the following individuals provided a verbal comment:
Mr. Christopher Shindle: discussed the importance of racial diversity and equity.
Ms. Davida Haygood: discussed the need for a Racial and Equity Commission and implementation of the Action Plan.
Mr. Chris Chisholm: commented on the City’s 2020/22 Strategic Plan, the inclusion of diversity and the need to add equity; and including diversity within the police department administration.
CONSENT AGENDA
Accept the work done by Tacoma Painting for the Puyallup Valley Sports Complex Backstop Painting Project as complete
Accept the work done by Sky Corp, LTD for the Milwaukee Bridge Rehabilitation, House Demolition and Rough Grade Project as complete
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Accept the work done by GameTime for the Puyallup Valley Sports Complex Playground Equipment Project as complete
Accept a CARES Act grant from the Washington State Library in the amount of $8,000 for 20 Wi-Fi hotspots in the City
Award a contract to KPG, PS, Inc. for the design of the 8th Avenue NW Retrofit Project
Approve the 2020-2022 City of Puyallup and Local Union Number 313 International Brotherhood of Teamsters, Chauffeurs, Warehousemen and Helpers of America (Teamsters Maintenance) Collective Bargaining Agreement
Approve accounts payable, payroll and electronic fund transfers of $5,055,988.12
Council Action: A motion was made by Councilmember Witting and seconded by Deputy Mayor Palmer to approve the consent agenda. The motion passed 7-0.
PUBLIC HEARINGS
Public hearing and first reading of an ordinance relating to the 2020 Comprehensive Plan Amendments
Associate Planner Kendall Wals outlined the Comprehensive Plan amendment process, shared a visual showing the correlation of the various zoning overlay designations and reviewed the criteria necessary for a request to qualify for consideration.
Ms. Wals and Planning Manager Katie Baker provided an in-depth review of three requests submitted for consideration: 1. A request from Vector Development Company to convert eleven parcels from Moderate Density Residential to the Light Manufacturing/Warehousing land use designation (Freeman Road), with zoning to be determined later. The Planning Commission voted 3- 2 to recommend denial.
2. A request from Abbey Road Group to convert three parcels from Auto Oriented Commercial/CG to High Density Residential RM/20 (East Town Crossing). The Planning Commission voted 5-0 to recommend approval.
3. A request from Abbey Road Group to convert one parcel from Low Density Residential/RS-08 to split designation of High Density Residential/RM-20 and Auto Oriented Commercial/CG-General Commercial (Cascade Shaw Development). The Planning Commission voted 5-0 to recommend approval.
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Mayor Door opened the public hearing for citizen comments at 7:43 p.m.
The following individuals opted to submit a written comment:
Ms. Jane Tsitsey (received November 10, 2020 at 12:43 a.m.) Mr. Andriy Tsitsey (received November 10, 2020 at 12:55 a.m.) Mr. Jon Sessler (received November 10, 2020 at 11:08 a.m.) Mr. Don Hobbs (received November 10, 2020 at 1:50 p.m.) Mr. Tyler Litzenberger (received November 10, 2020 at 5:12 p.m.)
The following individuals opted to submit a verbal comment:
Ms. Jan Asbjornsen: voiced non-support of the Freeman Road proposal and discussed the project’s impacts to the neighborhood.
Mr. Gil Hulsmann: spoke on behalf of Abbey Road Group’s two requests and outlined the positive aspects of both projects.
Mr. Steve Asbjornsen: asked several questions regarding the Freeman Road proposal impacts to the neighborhood.
Ms. Kelli Asbjornsen: vocalized non-support of the Freeman Road proposal.
Mr. Tyler Litzenberger: (Freeman Road proposal developer) asked that the record be left open until December 8th and responded to several citizens’ concerns voiced during the public hearing.
Ms. Jane Tsitsey: voiced opposition to and noted several concerns regarding the Freeman Road proposal.
Mr. Andre Tsitsey: voiced opposition to the rezoning (Freeman Road) and citied several traffic and safety issues.
Ms. Alisha Lane: voiced support for the annexation and described several changes that have already occurred within the Freeman Road area.
Mr. Charles Almont: agreed with the Planning Commission’s recommendation to deny the Freeman Road request and voiced his desire to see the neighborhood remain as it is.
Mr. Jack McCullough: provided several arguments in support of the Freeman Road proposal.
Mr. Mike Galloway: pointed out that many proponents of the Freeman Road area do not live in the area. He voiced his support of the annexation and rezone.
Mr. Jeremy Lane: recognized the changes occurring within the area and voiced his support of the Vector project.
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Ms. Gena Grelis: also recognized the changes occurring within the area and voiced reasons why she supported the Vector project.
Mr. Richard Johnson: spoke in support of the project by Vector Development Company.
Recognizing that no one else wished to speak Mayor Door closed the public hearing at 8:14 p.m.
Councilmembers voiced their thoughts and staff responded to several questions regarding the three proposals. Overall support was given to the two Shaw Road projects by the Abbey Road Group; however, concerns were raised over the Vector Development Company proposal for the Freeman Road request. Councilmembers recognized the complexity of the area location, situated between the Cities of Puyallup and Fife, Puyallup Tribal land and the SR167 Project. Councilmembers questioned jurisdictional authority, if the project would meet with other local regulations and how the Freeman Road improvements would work. Also questioned was the vision for the adjacent tribal land due to the 800,000 square foot warehouse project under consideration.
Council Action: A motion was made by Councilmember Johnson and seconded by Councilmember Jacobsen, to override the recommendation of the Planning Commission on the Freeman Road proposal and accept first reading of an ordinance approving three amendments to the Comprehensive Plan with direction given to staff to provide additional information on the Freeman Road proposal for reconsideration at second reading. The motion passed 7-0.
Public hearing and first reading of an ordinance on the proposed City of Puyallup 2021-2022 Biennial budget
Finance Director Barbara Lopez advised of two actions, the public hearing and first reading of an ordinance to approve a two-year biennial budget of $245.3 Million. She noted that the only changes from the preliminary budget is the council requested adjustments to the Lodging Tax Advisory Committee allocations.
Councilmembers Johnson, Jacobsen and Farris voiced their appreciation to staff for their efforts. Mayor Door advised of some correspondence she received from the Antique District and Arts Downtown related to their grant funding amounts.
Mayor Door opened the hearing for public comments at 9:27 p.m.
Ms. Sandra Hackbarth: noted the loss of funding to the Puyallup Antique District and asked that councilmembers have the Committee reconsider their decision.
Recognizing that no one else wished to speak Mayor Door closed the public hearing at 9:30 p.m.
In response to a concern voiced by Councilmember Farris, Mayor Door discussed the committee’s decision to not fund the Antique District, attributing the decision to the hoteliers’ sense that the Antique District does not meet the attracting visitors and putting heads in beds criteria.
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Council Action: A motion was made by Councilmember Johnson and seconded by Councilmember Jacobsen to approve first reading of the budget ordinance. The motion passed 7-0.
Public hearing and first reading of an ordinance determining and fixing the amount of funds to be raised by regular property taxes for 2021
Ms. Lopez advised of three actions for consideration: a public hearing on the revenue sources including property taxes; first reading of an ordinance to levy the property tax in 2021; and a resolution setting the 2021 property tax in dollars and percentages. She outlined the criteria used to determine the $9.383 Million levy amount and estimated the levy rate at $1.26 per $1,000 assessed value, a decrease from the 2020 levy rate of $1.33. The City’s maximum allowable levy is $12.7 million which she pointed out leaves the city $3.3 Million in banked capacity.
Mayor Door opened the hearing for public comments on revenue sources at 9:43 p.m., there were no comments and the public hearing was subsequently closed.
Councilmember Jacobsen voiced her appreciation with the city’s budget and financial outlook despite the financial impacts caused by the COVID-19 pandemic.
Council Action: A motion was made by Deputy Mayor Palmer and seconded by Councilmember Jacobsen to approve first reading of the 2021 property tax levy ordinance. The motion passed 7- 0.
Council Action: A motion was made by Councilmember Johnson and seconded by Councilmember Kastama to approve the 2021 property tax levy resolution with a net zero increase. The motion passed 7-0.
RESOLUTION NO. 2421
A RESOLUTION of the City of Puyallup, Washington, authorizing the increase of property tax revenue for 2021 in terms of dollars and percentages pursuant to RCW 84.55.120
ORDINANCES
Second reading of an ordinance updating Puyallup Municipal Code (PMC) Chapter 21.07, Flood Damage Protection
Council Action: A motion was made by Councilmember Farris and seconded by Councilmember Jacobsen to approve second reading of the ordinance. With a roll call vote, the motion passed 7- 0.
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ORDINANCE NO. 3218
AN ORDINANCE of the City of Puyallup, Washington, amending Section 21.07 of the Puyallup Municipal Code pertaining to Flood Damage Protection
Second reading of an ordinance extending the temporary Permit Fee Deferral Program adopted by Ordinance 3207 to June 30, 2021
Council Action: A motion was made by Councilmember Witting and seconded by Councilmember Jacobsen to approve second reading of the ordinance. With a roll call vote, the motion passed 7-0.
ORDINANCE NO. 3219
AN ORDINANCE of the City Council of the City of Puyallup, Washington, temporarily modifying the time of payment of Impact Fees and System Development Charges, in response to the local, regional and national Covid-19 economic challenges currently facing the Building Industry, by amending PMC 14.10.030 and PMC 21.20.020
First reading of an ordinance pertaining to budget adjustments made to the 2020 Budget through October 30, 2020
Ms. Lopez advised that the budget adjustments total amount is slightly over $6 Million, with $2.2 Million coming from several grants and federal Cares Act Funding.
Council Action: A motion was made by Councilmember Jacobsen and seconded by Councilmember Johnson to approve first reading of the ordinance. The motion passed 7-0.
CONSIDERATIONS AND REQUESTS
Presentation: City of Puyallup Strategic Plan 2020-2022
Performance Management Analyst Tulika Makharia provided a presentation on the City of Puyallup Strategic Plan and shared her efforts to gather and incorporate citizens input through a community survey.
Councilmembers voiced their thoughts and opinions on the Strategic Plan and congratulated Ms. Makharia on her efforts and leadership of this project.
Council Action: A motion was made by Councilmember Jacobsen and seconded by Councilmember Witting to adopt the City of Puyallup 2020-22 Strategic Plan. The motion passed 7-0.
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Update on city use of federal Coronavirus Aid, Relief, and Economic Security (CARES) Act funding
This item was deferred to the November 17, 2020 meeting.
CITY MANAGER’S REPORT
Mr. Kirkelie expressed his appreciation to all veterans, in deference to the upcoming Veteran’s Day holiday.
COUNCIL REPORTS
Councilmember Jacobsen noted the passage of the Puget Sound Regional Council Vision 2050 Plan. She advised of her intent to complete her term as councilmember, and thanked Mayor Door and the councilmembers on working together cooperatively.
Councilmember Johnson expressed appreciation to those who ran for public office, the successful candidates and the public faith expressed within the community during the election and beyond.
Councilmember Kastama also added his thanks to the candidates for having the courage to run for public office, successful or not, for stepping into the public realm.
Councilmember Farris recognized the city’s street sweeper for his friendly professionalism and read a letter from a citizen thanking those responsible for adjusting the turn light onto SR410. She advised of her efforts to meet with seniors via Zoom on Fridays, to reach out and lessen social isolation, and she thanked the councilmembers who offered her support through her challenges.
Deputy Mayor Palmer spoke of and voiced his appreciation for democracy and council’s ability to work together. He also recognized the challenge of the COVID-19 pandemic and of the need to keep the numbers down until the vaccine becomes available.
MAYOR’S REPORT
Mayor Door advised of Central Pierce Fire and Rescue’s efforts to acquire property for a new fire station and of her efforts to work with Deputy Mayor Palmer and Edgewood Mayor Eidinger on the Pierce Transit Board of Commissioner’s seat. She discussed the following upcoming events: the Pierce County Restaurant Rally in support of local restaurants; the Washington State Fair 2020 Holiday Magic Drive-Thru event; Small Business Saturday; and Fall Clean-Up Week.
In closing Mayor Door recognized the passing of Vanessa Crowe and offered condolences to Past Mayor Ron Crowe and his family on their loss.
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EXECUTIVE SESSION - Litigation
At 10:20 p.m., Mayor Door announced that the council would recess into executive session for approximately one hour, to discuss litigation or potential litigation with the city attorney, with no action expected.
At 11:20 p.m., the executive session was extended for one additional hour, and at 12:20 a.m., extended again for an additional thirty minutes. The executive session concluded with no action taken and the City Clerk adjourning the meeting at 12:28 a.m.
ADJOURNMENT – 12:28 a.m.
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11 Due to the Governor's orders related to public gatherings and the Open Public Meetings Act during the COVID-19 pandemic, the meeting occurred remotely with Councilmember participation occurring by internet and phone access.
City of Puyallup Regular City Council Meeting November 17, 2020
COUNCILMEMBERS PRESENT: Mayor Door, Deputy Mayor Palmer, Councilmember Farris, Councilmember Jacobsen, Councilmember Kastama, Councilmember Johnson and Councilmember Witting, Councilmember Farris (joined the meeting at 6:32 p.m.)
APPROVAL OF THE AGENDA
Council Action: A motion was made by Councilmember Jacobsen and seconded by Deputy Mayor Palmer to approve the amended agenda. The motion passed 5-0 (Councilmember Kastama was out of the room).
CONSIDERATION OF MINUTES
Council Action: A motion was made by Deputy Mayor Palmer and seconded by Councilmember Kastama to approve the minutes of October 13, 2020. The motion passed 7-0.
PRESENTATIONS AND PROCLAMATIONS
Proclamation
Mayor Door read a proclamation proclaiming Puyallup’s steadfast belief in equality and justice for all.
SR 167 Completion Project Update and Tacoma to Puyallup Regional Trail Study Economic Development Manager Meredith Neal outlined the two different topics to be presented. First is an update on the Washington State Department of Transportation (WSDOT) SR 167 Completion Project which is part of the WSDOT Gateway Project. The second is a companion project which would create a new regional trail connecting downtown Tacoma with downtown Puyallup. Ms. Neal introduced John White, WSDOT Gateway Program Administrator, who introduced Steve Fuchs, WSDOT SR 167 Completion Project Manager, and Liz Kaster, from the City of Tacoma who will speak to the Tacoma to Puyallup Regional Trail project.
Mr. White provided an update on the Gateway Project as a whole including upcoming project activity timelines and stages, the Tacoma to Puyallup Trail progress, and construction activity. He reviewed the SR 167 and SR 509 corridors noting that active construction is taking place along both corridors noting the very visible construction of a new bridge over the Interstate-5 (I-5) freeway in the Fife area, as well as work in the SR 509 corridor consisting of the I-5 to SR 509 connection providing access into the SeaTac area.
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He expounded on the four main funding sources, including Federal, State, local government and toll funding. He noted the pursuit and success of procuring grant funding for the program. Currently the funding is on track for the approaching project contracts.
Mr. White mentioned that WSDOT will be reaching out to the city to share the results of analyses, coordinate with the city on the scope and approach of SR 167 especially on Meridian and return of portions of River Road (currently SR 167) back to the local agencies.
Stage 2 which will build SR 167 to Meridian is further out but mentioned the design phase will start later this year.
Mr. Fuchs provided a quick overview of the project construction for Phases 1a and 1b and 2 as well as details of future efforts for each.
Ms. Kaster shared a history of the Tacoma to Puyallup Trail project noting it is a critical missing trail link and a collaborative effort between Cities of Tacoma, Puyallup, Fife, the Puyallup Tribe, WSDOT, Pierce County and Metro Parks. The stakeholders commenced a Route Analysis Study and evaluated three routes (Levee Road, River Road, and the SR 167 corridor) taking under consideration community input to include, safety, connections, accessibility, equity, environment, community fit, and cost. The SR 167 was selected as the preferred alignment. She reviewed the next steps for keeping the project moving including design development, environmental analysis and additional funding needs for engineering and construction.
Proclamation: Small Business Saturday
Mayor Door read a proclamation proclaiming Saturday, November 28, 2020 as “Small Business Saturday” encouraging all to support small businesses in the City of Puyallup.
CITIZEN COMMENTS
Written comments were accepted by email until 5:30 p.m., on the day of the meeting. The following individuals submitted written comments:
Ms. Amanda Cuthbert (received November 10, 2020 at 5:57 p.m.) Ms. Tiffani Young (received November 17, 2020 at 3:24 p.m.) Mr. Stuart Scheuerman (received November 17, 2020 at 4:09 p.m.) Ms. Karissa Thompson (received November 17, 2020 at 5:04 p.m.)
Verbal comments were accepted during the meeting via Zoom or telephone; the following individuals opted to address the city council:
Ms. Amanda Cuthbert: statement on behalf of Davida Haygood regarding the proclamation on equity and justice;
Ms. Tiffani Young: thanked council for equity and justice proclamation
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Mr. Tyler Litzenberger: Update on Freeman Road concerns
CONSENT AGENDA
Award a contract to KPG, Inc. for the 7th Avenue SE Sidewalk – 7th to 21st Street SE Project
Approve a contract amendment with RH2 Consultants for the East Main Sewer Replacement -- 18th to 23rd Street SE Project
Council Action: A motion was made by Councilmember Jacobsen and seconded by Councilmember Johnson to approve the consent agenda. The motion passed 7-0.
PUBLIC HEARINGS
Public hearing on amendments to the 2021-2026 Six-Year Transportation Improvement Program (TIP) and approve a resolution to adopt the amended plan
City Engineer Hans Hunger presented information relating to the purpose and use of the annual TIP document. The city uses the long-term plan to prioritize and review potential funding for city projects. He noted staff prepared the 6-year planning tool as well as an extended 20-year version to get a larger picture of the horizon of projects. He pointed out there are 69 projects on the TIP, in the categories of Bridge Retrofit, Corridor Improvements, Intersection Improvements, Sound Transit non-motorized improvements, Road Improvements, Road Rebuild/Maintenance, Sidewalks and Traffic Calming.
He elaborated on the regional and local corridor improvements, bike path improvements, and how staff maps out street project funding sources. Those funds could be unknown or unfunded, secured grants, other funding, and street funds (local funding). Staff estimates the percentage of the street funding to set aside for each category. He reviewed the local funding allocations of $1.5 million for projects such as chip seals, overlays, and annual sidewalk link and repairs.
Receiving grant funding is a vital piece of moving projects forward. There are several opportunities to receive funding through the LIFT Grant, State Departments of Commerce and Ecology, Puget Sound Regional Council, as well as partnering with other entities for funding. The city also considers the unfunded portion of the plan and may need to close the gap by either delaying projects or find new funding sources.
Mr. Hunger responded to questions and comments raised by council related to his presentation on the 2021-2026 Transportation Improvement Program.
Mayor Door opened the public hearing for public testimony at 8:02 p.m. Seeing that no one wished to make a verbal comment, the public hearing was subsequently closed.
Council Action: A motion was made by Councilmember Witting and seconded by Councilmember Farris to approve the resolution. The motion passed 7-0.
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RESOLUTION NO. 2422
A RESOLUTION of the City Council of the City of Puyallup, Washington, revising and extending the Six-Year Transportation Improvement Program as required by state law
ORDINANCES
Second reading of an ordinance on the proposed City of Puyallup 2021-2022 Biennial Budget
Council Action: A motion was made by Councilmember Johnson and seconded by Deputy Mayor Palmer to approve second reading of the ordinance. With a roll call vote, the motion passed 7-0.
ORDINANCE NO. 3220
AN ORDINANCE of the City of Puyallup, Washington, adopting the budget of the City of Puyallup in its final form and content for the 2021-2022 biennium
Second reading of an ordinance determining and fixing the amount of funds to be raised by regular property taxes for 2021
Council Action: A motion was made by Councilmember Jacobsen and seconded by Councilmember Witting to approve second reading of the ordinance. With a roll call vote, the motion passed 7-0.
ORDINANCE NO. 3222
AN ORDINANCE of the City Council of the City of Puyallup, Washington, determining and fixing the amount of funds to be raised by regular property taxes for the year 2021 for general city expenditures
Second reading of an ordinance pertaining to budget adjustments made to the 2020 Budget through October 30, 2020
Council Action: A motion was made by Councilmember Jacobsen and seconded by Councilmember Kastama to approve second reading of the ordinance. With a roll call vote, the motion passed 7-0.
ORDINANCE NO. 3221
AN ORDINANCE of the City of Puyallup, Washington, relating to municipal finance, amending the 2020 budget adopted by Ordinance No. 3200 and amended by Ordinance 3212 and authorizing certain
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expenditures in the amounts specified in this ordinance to conform with previous direction provided by the City Council
RESOLUTIONS
Resolution updating the City’s Employment Position Portfolio and the Puyallup Police Association - Support Services Salary Schedule
Human Resource Director Katie Ortega stated that this resolution is to revise the City’s Portfolio and associated Salary Schedule. She mentioned this is not a new ask for a position, simply an update to the job description and title change to one existing police department position which will better reflect the duties of the position. A salary review was conducted and determined that no salary change was needed.
Council Action: A motion was made by Councilmember Witting and seconded by Councilmember Farris to approve the resolution. The motion passed 7-0.
RESOLUTION NO. 2423
A RESOLUTION of the City Council of the City of Puyallup, Washington, approving an update to the Position Portfolio of City employment positions and associated salary range
CONSIDERATIONS AND REQUESTS
Update on City use of federal Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding
City Manager Steve Kirkelie presented a brief review on the status of the city’s use of the CARES Act funding. He reiterated that the city was allocated, on a reimbursement basis, $1.8 million CARES Funding from the Federal Government via the State of Washington. He briefly outlined the criteria as provided by the government for uses of the funding and noted the deadline to have all equipment received and funds expended is November 30.
He pointed out that the city expended $710,000 for operational costs for city departments and for PPE (personal protective equipment); he continued noting that city staff conducted two phases of the Small business Covid-19 Relief Grant Awards distributing over $200,000 to Puyallup businesses; $55,000 has been dispensed to social service agencies for rental assistance; $20,000 support costs to the Puyallup Main Street Association and the Chamber of Commerce leaving a contingency balance of $462,680.
Phase three allocations of $150,000 are slated for distribution to Puyallup businesses through the Winter Ready program, an additional $50,000 community grants to social service agencies and a contingency of $262,680 which is left to allocate. Staff recommends, under guidance from federal government, that the $262,680 be put back into the general fund balance in order to reimburse the general fund for salaries related to the Covid costs including furloughs, administrative leave, etc.
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Mayor Door proposed that the city look into providing additional funding to the Chamber of Commerce and Puyallup Main Street Association. After some council discussion, Mr. Kirkelie stated he the initial expenses submitted prior to the first round of funding, demonstrated that both organizations experienced more financial losses than the previous allocations would cover. Consensus was to move forward with the additional funding of $10,000 each.
Deputy Mayor Palmer suggested that following the intent of the CARES funding to get into the hands of businesses and residents, that the $5,000 Winter Ready amount be raised to $7,000 for grant recipients. Council discussion ensued and concluded that the contingency balance be put toward the general fund balance.
CITY MANAGER’S REPORT - None
COUNCIL REPORTS
Councilmember Kastama commented on his support of the proclamation on condemning racism in the city and provided a lengthy history of the topic in the city.
Councilmember Johnson spoke regarding faith and actions, encouraging freedom of religion, and the tremendous impacts COVID is having on the community.
Councilmember Farris agreed with Councilmember’s Kastama comments and shared additional experiences in the city and to work toward unity in the city.
Councilmember Jacobsen spoke regarding Small Business Saturday, supporting small businesses and avoiding ordering all gifts online. She encouraged the governor to call a special session of the legislature to reduce the most recent Covid restrictions and how to re-open and mitigate the losses to restaurants, gyms and churches.
Deputy Mayor Palmer felt proud of the definitive and important statement of the proclamation on racism in the city. He noted that after many years, the city has gained the right to prepare our own Environmental Impact Statement for the Knutson property proposed to house seven additional warehouses.
MAYOR’S REPORT
Mayor Door also stated her honor to present the proclamation against racism. She emphasized that the council can’t engage or interact with constituents through the chat function in Zoom and public comments must remain in the order received. She encouraged citizens to visit the Choose Local Choose Puyallup website and support the local businesses.
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EXECUTIVE SESSION - Litigation
At 8:57 p.m., Mayor Door announced that the council would recess into executive session for approximately one hour, to discuss litigation or potential litigation with the city attorney. No action is expected.
At 9:57 p.m. the meeting was extended for an additional hour.
The executive session concluded with no action taken and the City Clerk adjourning the meeting at 10:45 p.m.
ADJOURNMENT – 10:45 p.m.
7 18 Due to the Governor's orders related to public gatherings and the Open Public Meetings Act during the COVID-19 pandemic, the council meeting occurred remotely with Councilmember participation occurring by internet and phone access.
City of Puyallup Regular City Council Meeting December 8, 2020
COUNCILMEMBERS PRESENT: Mayor Door, Deputy Mayor Palmer, Councilmember Farris, Councilmember Jacobsen, Councilmember Kastama, Councilmember Johnson and Councilmember Witting
APPROVAL OF THE AGENDA
Council Action: A motion was made by Councilmember Johnson and seconded by Deputy Mayor Palmer to approve the agenda with the inclusion of the Council initiated item as 8.a (City letter to Pierce County). The motion passed 7-0.
CONSIDERATION OF MINUTES
Council Action: A motion was made by Councilmember Jacobsen and seconded by Councilmember Johnson to approve the minutes of October 14 and October 27, 2020. The motion passed 7-0.
PRESENTATIONS AND PROCLAMATIONS
Recognition of the retirement of Information Technology Manager Clay Doolittle
City Manager Steve Kirkelie announced the retirement of Information Technology (IT) Manager Clay Doolittle, effective January 4, 2021. He outlined Mr. Doolittle’s remarkable career in law enforcement and the information technology sector. He listed several outstanding achievements and awards he received, and noted Mr. Doolittle’s appointment as the City’s IT director in 2016. He expressed his appreciation for his service and to Diana Doolittle for her generosity in sharing his time with the City.
Mr. Doolittle appreciated the kind words by Mr. Kirkelie. He recognized the IT staff for their incredible efforts, most especially during the pandemic in getting a large number of staff the ability to work remotely.
City employee Recognition
Mr. Kirkelie acknowledged the efforts made during the pandemic and its effects on the community through a period of nation-wide civil unrest, air quality issues and a national election. He recognized the City Council for their approval of several actions in response to the need within the community. He also recognized staff’s efforts in responding to the pandemic, to include those who are telecommuting and those required to provide a physical presence.
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Presentation: Canyon Road Extension Project
City Engineer Hans Hunger introduced Pierce County Project Engineer Letticia Neal and PRR Senior Consultant Lauren Foster.
Ms. Neal Provided an in-depth review of Pierce County’s Canyon Road Regional Connection Project. The project is Pierce County’s vision to connect the Frederickson Manufacturing Center with the Port of Tacoma Industrial Center. She shared several illustrations of the project, discussed the County’s efforts towards this project to date. She further reviewed the project timeline noting the construction is expected to begin in 2025 at an estimated cost of $250-$300 Million. She outlined the County’s next steps in continuing efforts towards design, environmental requirements, community outreach and pursuing funding opportunities.
Ms. Neal responded to questions on how the how the pedestrian bridge intersects River Road and North Levee Road and the location of the three bridges. Council expressed their appreciation to Ms. Neal for the presentation.
CITIZEN COMMENTS
Written comments were accepted by email until 5:30 p.m., on the day of the meeting. The following individuals submitted written comments:
Mr. Dennis Grelis (received November 30, 2020 at 3:25 p.m. & December 8, 2020 at 10:44 a.m.) Mr. Tyler Litzenberger (received December 7, 2020 at 5:01 and 5:04 p.m.) Mr. David Bricklin (received December 8, 2020 at 9:23 a.m.) Mr. James Clinton (received December 8, 2020 at 10:44 a.m.) Mr. Augustine Canales (received December 8, 2020 at 2:21 p.m.)
Verbal comments were accepted during the meeting via Zoom or telephone; the following individuals provided a verbal comment:
Mr. Gil Hulsmann: acknowledged all efforts made and voiced support for Shaw Road Comprehensive Plan amendments.
Mr. Jack McCullough: gave an update on the Freeman Road connection, offered several helpful suggestions and urged approval of the Comprehensive Plan amendments.
Mr. Steve Asbjornsen: spoke against the proposed Freeman Road zoning amendments, described how the warehouse designation would impact the neighborhood and urged denial of the request.
Mr. Tyler Litzenberger: shared information on the Freeman Road planned improvements and noted Vector Development’s efforts to work with all jurisdictions.
Mr. Max Cordell: spoke in support of the rezoning/redevelopment of the Freeman Road area and provided assurance that all regulations will be met.
2 20 City Council Minutes December 8, 2020
Mr. Edward Koltonowski: (consultant) reviewed the traffic impacts for both the existing and proposed warehouse zoning for the Freeman Road area.
Mr. Jon Sessler: recognized the changing landscape and the impact of the upcoming road projects. He supported council’s decision to do what is best for the city and urged annexation/rezoning of the Freeman Road area.
Ms. Kathy Elliott: on behalf of Joyce Asbjornsen, voiced several concerns with the proposed Comprehensive Plan amendments for the Freeman Road area.
Ms. Kelli Asbjornsen: spoke against the proposed rezoning but encouraged approval of the annexation.
Mr. Augustine Canales: commented favorably on the decision to send a letter to Pierce County regarding their decision on the health department.
Mr. Andrew Strobel: outlined the Tribe’s concerns with the Freeman Road amendment, voiced support for the annexation but asked that the current zoning be maintained.
Mr. Charles Almont: voiced non-support of the Freeman Road Comprehensive Plan amendment, felt that a yes vote would infringe on his rights and asked council to vote no.
Mr. Dennis Grelis: agreed with Vectors proposal for the Freeman Road area and expressed his support of the Comprehensive Plan amendment.
Ms. Gina Grelis: spoke in support of the Freeman Road amendment and the proposed infrastructure improvements and questioned the impacts of the two imminent highway projects.
Ms. Jane Tsitsey: questioned the effectiveness of the proposed vegetation berm, the Freeman Road improvements and the traffic impacts. She asked that the current residential zoning be maintained.
Mr. Mike Galloway: voiced support for the annexation, rezone and Vector Development’s vision for the area. He asked council to support the Comprehensive Plan amendment.
Mr. Richard Johnson: provided history of the Freeman Road area; deemed the infrastructure improvements necessary; and asked that the majority of property owners be considered in the decision.
Ms. Carol Johnson: noted her history within the area and voiced support of the Vector Development proposal.
Mr. Chris Chisholm: commented on the Freeman Road issue and voiced his support for council to send a letter to Pierce County on their decision regarding the health department.
3 21 City Council Minutes December 8, 2020
CONSENT AGENDA
Accept the City of Puyallup 2020 Emergency Management Performance Grant (EMPG) funds from the Washington State Military Department in the amount of $22,801.00
Approve an amendment to the agreement with BHC Consultants, LLC for design services relating to the Clarks Creek Pump Station Replacement Project
Approve a contract with Northwest Hydraulic Consultants to implement the City’s NPDES Permit Compliance Requirements for the Stormwater Management Action Plan
Accept the work done by RS Underground on the 20th Street NW and 12th Avenue NW Water Main Replacement Project as complete
Approve the purchase and installation of GameTime outdoor fitness equipment in the amount of $84,579.96 at Clarks Creek North Park
Approve a resolution updating the City’s Fee Schedule
Approve a contract with HDR Engineering, Inc. for the 2020 Water, Sewer, Stormwater Development Systems Charges Study
Approve a contract with VirTra Virtual Training Systems in the amount of $76,825.67 for Puyallup Police Department Training purposes
Authorize the City Manager to finalize and execute the annual contracts pertaining to City employee health care plans
Approve a contract with Varius, Inc. for the Completion of the Water Risk and Resilience Assessment Plan
Approve accounts payable, payroll, and electronic fund transfers of $5,974,583.87
Councilmember Jacobsen recognized the Niagara Bottling Company for their grant to the city towards the outside fitness equipment planned for Clarks Creek North Park.
Council Action: A motion was made by Deputy Mayor Palmer and seconded by Councilmember Witting to approve the consent agenda. The motion passed 7-0.
RESOLUTION NO. 2424
A RESOLUTION of the City Council of the City of Puyallup, Washington, revising certain fees charged for administrative services by the City Clerk’s Office, Development and Permitting Services, Parks and Recreation, Puyallup Police Department and Public Works
4 22 City Council Minutes December 8, 2020
ORDINANCES
First reading of an ordinance amending Puyallup Municipal Code Section 14.02.010, “Water Hydrant Use,” pertaining to deposits and fees
Public Works Director Ken Davies outlined how the water hydrant use process works. He explained that the deposit and fees for the use of a water meter were last updated in 2006 and he pointed out that the current meter deposit fee is insufficient to replace a damaged or non-returned meter. The intent of the ordinance is to move the deposit and fees to the City Fee Schedule to allow for annual review.
Council Action: A motion was made by Councilmember Jacobsen and seconded by Councilmember Kastama to approve first reading of the ordinance. The motion passed 7-0.
Second reading of an ordinance relating to the 2020 Comprehensive Plan amendments
Associate Planner Kendall Wals provided an update on Vector Development Company’s request regarding the Freeman Road amendment proposal. She provided answers to several questions posed by Councilmembers at the November 10th meeting regarding land availability north of the project area; if Freeman Road could be improved to support truck traffic; if the majority of roadway improvements could occur on the east side of the roadway; and if the floodplain and transportation impacts will be reviewed as part of any future development. She also provided an update on the Puyallup Tribe of Indians nearby project and listed several potential findings that should be incorporated should the Freeman Road application be approved.
Planning Manager Katie Baker gave an update on the Shaw Road proposals, noting the receipt of two requests: 1.) to increase the East Town Crossing site slightly on the north side of the three- parcel area; and 2.) modify the Cascade Shaw site zoning by delineating the L-shaped zoning edges into two square areas.
Ms. Kendal responded to questions regarding the City’s Urban Growth Area (UGA), the additional potential findings, the Freeman Road amendment and the warehouse under development on adjacent Tribal land. Several councilmembers expressed concern with the proposed zoning, questioned the zoning consistency with the neighboring properties and asked for assurance that the city is/will work with the adjoining jurisdictions to keep the area zoning mutually consistent.
Council Action: A motion was made by Councilmember Johnson and seconded by Councilmember Jacobsen to approve second reading of the 2020 Comprehensive Plan amendments ordinance as written. 2:22:05 The councilmembers each voiced their thoughts and concerns on the proposed amendments and stated their support/non-support of the Comprehensive Plan amendment. There was considerable discussion regarding .
5 23 City Council Minutes December 8, 2020
Council Action: A motion was made by Councilmember Johnson and seconded by Councilmember Farris to suspend the debate and call for the question. With a roll call vote the motion failed 2-5 (Kastama, Palmer, Witting, Jacobsen, Door).
Lots more discussion
Council Action: A motion was made by Councilmember Kastama and seconded by Councilmember Jacobsen to amend the motion and adopt the additional findings of fact as specified by staff. The motion passed 7-0.
Council Action: A motion was made by Councilmember Johnson and seconded by Councilmember Jacobsen to approve second reading of the ordinance as amended. With a roll call vote, the motion passed 5-2 (Palmer, Door).
ORDINANCE NO. 3223
AN ORDINANCE of the City of Puyallup, Washington, amending the City of Puyallup Future Land Use Map and Official Zoning Map
RESOLUTIONS
Resolution regarding the City of Puyallup and City of Edgewood representation on the Pierce Transit Board of Commissioners
Mayor Door explained that the City of Edgewood approved their resolution, with the recommendation that the seat be rotated every two years starting with Puyallup. Puyallup’s resolution is similar but includes language requiring communication between the two jurisdictions during that time.
Councilmember Jacobsen voiced a preference to allow the City of Edgewood to fill the seat first as their representative has experience on this board, but stated that she would defer to the decision allowing Puyallup the first two-year term.
Council Action: A motion was made by Councilmember Jacobsen and seconded by Councilmember Farris to approve the resolution. The motion passed 7-0.
RESOLUTION NO. 2425
A RESOLUTION of the City Council of the City of Puyallup, Pierce County, Washington, alternating the Pierce Transit Board seat with the City of Edgewood every other year
Councilmember Farris left the meeting at 9:49 p.m.
CONSIDERATIONS AND REQUESTS
6 24 City Council Minutes December 8, 2020
Presentation regarding the 2021 Washington State Legislative Session
Luke Esser of Luke Esser, LLC provided information on the upcoming legislative session. He spoke of the challenge in accommodating the full legislature during a 105-day virtual session. He pointed out that the capacity to pass policies will be reduced by half and the majority leadership has prioritized four main topics. He anticipated the legislature having less time to focus on smaller “good will” items while addressing a budget considered to be one of the largest in Washington State history.
Jim Hedrick of H2 Consulting reported on the budget and financial concerns of the next legislative session. He discussed revenue shortfalls, unanticipated sales tax revenue increases and identified several risk factors. He warned that, due to the lowered employee growth rate expected in 2021, legislators will have the ability to access the Budget Stability Account with a simple majority vote. He identified the importance and voiced his intent to monitor the Gateway Project in the State Transportation Budget, discussed several new tax sources and police reform bills submitted for consideration at this session.
Mr. Kirkelie advised that staff has identified some potential projects for the upcoming session and that he would bring those to the January 5th meeting for formal approval and distribution to the lobbyists.
Councilmember Kastama voiced concern with a lack of transparency from holding legislative sessions virtually. Mr. Esser and Mr. Hedrick acknowledged the concern, recognized it also as a concern to legislators and described what changes have been made to the format of the session. Mr. Esser voiced his intent to follow the proceedings closely and stay in contact with the city manager more frequently.
Proposed 2021 City Council Meeting Calendar
Council Action: a motion was made by Councilmember Witting and seconded by Deputy Mayor Palmer to approve the 2021 City Council Meeting Calendar as presented. The motion passed 6-0.
OTHER BUSINESS
Letter to Pierce County Council regarding the Tacoma Pierce County Health Department
Mayor Door advised of action by the Pierce County Council to change the structure of the Tacoma- Pierce County Health Department. She explained that the City’s council-initiated letter is asking for a delay to allow for an understanding of the what the issues are and how it will impact the city on a local level. She pointed out that the city is currently represented on the Tacoma-Pierce County Board of Health through the Pierce County Cities and Towns.
Councilmember Jacobsen provided insight into the 1970 interlocal agreement (ILA) that was based upon City and County population statistics at that time. She outlined the makeup of the Tacoma- Pierce County Board of Health and explained that the state gives the authority to local health departments. Seattle and King County is similar in structure; however, the Tacoma/Pierce
7 25 City Council Minutes December 8, 2020
County’s ILA is the only one in Washington State. A one-year notice must be given to rescind the ILA, and she pointed out that this was the County’s attempt to provide that notice. She noted some duplication of services and advised of the county desire to coordinate better with emergency management.
The Councilmembers voiced their thoughts on the cancellation of the ILA, the rationale behind Pierce County’s decision and why they would or would not support the letter to Pierce County.
Council Action: A motion was made by Deputy Mayor Palmer and seconded by Councilmember Witting to support the letter to the Pierce County Council. The motion passed 4-2 (Jacobsen, Johnson).
CITY MANAGER’S REPORT - None
COUNCIL REPORTS
Councilmember Jacobsen expressed appreciation to the City Manager for his report on the efforts made this year, shared information on two upcoming online-retail sales planned and announced the Cannery’s intent to accept food and gift donations for Saint Francis House.
Councilmember Witting pointed out that Mr. Kirkelie missed the council’s greatest achievement this year of hiring a city manager. He appreciated council’s decision in that regard.
Councilmember Johnson recognized Mayor Door for her leadership and guidance this past year and voiced hope that 2021 would be more conventional. He recognized his fellow councilmembers for their ability to remain neutral and support of each other despite a variance in opinions. He shared his thoughts on the Christmas season, asked for joy and peace and looked forward to 2021.
Councilmember Kastama acknowledged the passing of 33 Puyallup residents due to Covid-19 and recognized the pandemic’s impacts on local businesses. Voicing his enjoyment in working in local government, he wished Councilmember Jacobsen well on her appointment to the state legislature. He elaborated on several of council’s achievements this year, all done without an increase to the budget.
Deputy Mayor Palmer thanked the staff, city manager and fellow councilmembers for the efforts made in response to the Covid-19 pandemic this year. He recalled council’s efforts to encourage the use of face masks and asked citizens to take care and be safe. He voiced belief in the ability to turn the current state of affairs around in 2021.
MAYOR’S REPORT
Mayor Door was appreciative of her colleagues, felt the group has grown as a council this year and recognized what each brings to the table. She thanked them for their patience with her as a new mayor during a very trying time, recognized the staff present on the Zoom meeting and expressed the council’s appreciation for all staff and the value they provide to the city.
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ADJOURNMENT – 10:41 p.m.
9 27 PROCLAMATION
WHEREAS, longtime Puyallup resident Tom Slate recently passed away at the age of 102; and
WHEREAS, he spent most of his life in service as a pastor of the United Methodist Church; and
WHEREAS, although he had lived in many places before moving to Puyallup four decades ago, it was here he found his true community, and stayed for the remainder of his life; and
WHEREAS, Reverend Slate was involved in the community first and foremost by way of his church, but also by supporting the library, serving as grand marshal of the lighted Santa parade and, at the age of 90, offering shelter to a homeless mother of three children; and
WHEREAS, he was a kind person who led by example and always thought the best of people; and
WHEREAS, the Puyallup community greatly benefited by his generosity of spirit and his willingness to share his vast knowledge of art, architecture and many other subjects;
NOW THEREFORE, the Puyallup City Council honors Reverend Tom Slate as a person we were fortunate to have among us for so many years. We recognize and are grateful for the many meaningful contributions he made to our community, and we pledge to remember them as part of our City’s shared history.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Puyallup to be affixed this 9th day of February, 2021.
______Julie L.B. Door, Mayor
28 City Council Agenda Item Report
Submitted by: Brenda Fritsvold Submitting Department: City Manager's Office Meeting Date: 2/09/2021
Subject: Pierce Transit Service and Informational Updates
Presenter: Pierce Transit’s Executive Director of Planning and Community Development, Ryan Wheaton, and Principal Planner Lindsey Sehmel
Recommendation:
Background: Pierce Transit’s Executive Director of Planning and Community Development, Ryan Wheaton, and Principal Planner Lindsey Sehmel will share information regarding:
Service changes effective March 2021 Bus stop consolidations Pierce Transit financial update
Council Direction:
Fiscal Impacts:
ATTACHMENTS
29 City Council Agenda Item Report
Submitted by: Brenda Fritsvold Submitting Department: City Clerk's Office Meeting Date: 2/09/2021
Subject: Puyallup Education and Activities Kamp (PEAK) Program Update
Presenter: Annamarie Burke, Recreation Coordinator
Recommendation:
Background: Last September, the Parks & Recreation Department began offering a new program to help Puyallup children and families while schools are closed to in-person learning due to the COVID-19 pandemic.
The program, called Puyallup Education and Activities Kamp (PEAK), offers full day childcare and learning support to elementary school students. Staff supervise children as they attend virtual meetings with their teachers and complete assignments. Active play, structured games and art are also offered. In the interest of safety, the City follows all relevant public health guidelines including requiring face coverings for all staff, volunteers and participants.
Council Direction:
Fiscal Impacts:
ATTACHMENTS
30 City Council Agenda Item Report
Submitted by: Michelle Gehring Submitting Department: Engineering Meeting Date: 2/09/2021
Subject: Award a contract to Gray and Osborne, Inc. for the design and construction management of a clarifier unit at the Water Pollution Control Plant
Presenter: Hans Hunger, P.E.; City Engineer
Recommendation: Award a contract for the design and construction management of a clarifier unit at the Water Pollution Control Plant to Gray and Osborne, Inc. in the amount of $477,800, in a form as approved by the City Attorney.
Background: In October of 2020, the City advertised a Request for Qualifications for a clarifier unit at the Water Pollution Control Plant. After all eligible RFQs were evaluated, Gray and Osborne, Inc. was selected to provide the necessary design and construction management services.
This project will primarily consist of designing and constructing a third 110-foot diameter secondary clarifier unit, similar in configuration to the two existing secondary clarifiers. The scope of services will include project management; all required geotechnical investigations; the preparation of plans, specifications and assessments of probable cost; consultant services during the bidding of the project; construction administration services; and quality assurance/quality control.
Council Direction:
Fiscal Impacts: Total contract amount: $477,800 will be paid from the Water Capital Improvement Fund
ATTACHMENTS Contract
31 City Council Agenda Item Report
Submitted by: Patty Ross Submitting Department: Library Meeting Date: 2/09/2021
Subject: Accept a $3,000 grant from Washington STEM to expand knowledge of Science, Technology, Engineering and Mathematics via story time programming at the Puyallup Library
Presenter: Library Director Patty Ross
Recommendation: Accept the grant funds to be used in accordance with the contract, and amend the budget as appropriate.
Background: The grant provides $3,000 to expand storytime opportunities to incorporate STEM subjects. Particular attention will be paid to providing this programming to non-native speakers if possible. This grant will allow one designated Librarian to participate in up to three cycles of learning sessions and up to three practice gatherings.
It will further allow the Puyallup Library to:
Implement the "Story Time STEM" approach in existing and/or new story time programming; Where possible and applicable, implement this approach in linguistically responsive ways for those who speak languages other than English; and Participate in evaluation and research activities with University of Washington-Bothell and/or Aspect R&E.
Council Direction:
Fiscal Impacts: None
ATTACHMENTS STS Grant Explanation and Contract
32 City Council Agenda Item Report
Submitted by: Jessica Johnson Submitting Department: City Manager's Office Meeting Date: 2/09/2021
Subject: Approve an amendment to the contract with Murrey's Disposal Company pertaining to customer rates for solid waste collection and processing services
Presenter:
Recommendation: Authorize the City Manager to execute an amendment to the contract with Murrey's Disposal Company pertaining to rates for solid waste collection and processing.
Background: The City contracts with Murrey's Disposal Company to provide solid waste collection and recycling services to Puyallup residents and businesses. The current contract runs through 2023, with an optional two-year extension.
Per the terms of the contract, Murrey's Disposal can increase service rates annually based on the Consumer Price Index (CPI) as well as greater landfill ("tip fee") costs as imposed by Pierce County. Murrey's Disposal may also seek rate adjustments for "unforeseen costs" such as fuel, tax charges, governmental fees and surcharges, and changes in laws, rules and regulations. The City has the discretion to approve or deny any rate change requests arising from unforeseen costs.
Taken together, the proposed new rates effective March 1, 2021 reflect 1) the annual Consumer Price Index (CPI) adjustment of 2.09%, 2) the recently adjusted landfill/disposal fee in Pierce County from $167.38 to $168.51 per ton, and 3) the Washington State B&O Tax increase of .25% incurred since April 1, 2020, resulting in the following average aggregate increases: Residential = 2.5%, Commercial = 2.6%, Multi-Family = 2.6%, Yard Waste = 2.2% and Commercial Recycling = 2.1%.
Council Direction:
Fiscal Impacts:
ATTACHMENTS Murrey's Disposal 2021 Rates Submission 2021 Rate Sheets
33 34 35 36 37 38 39 40 City Council Agenda Item Report
Submitted by: Sarah Harris Submitting Department: Parks, Recreation and Facilities Meeting Date: 2/09/2021
Subject: Accept a grant in the amount of $10,000 from the Greater Tacoma Community Foundation, Pierce County Connected to fund scholarships for the Puyallup Education and Activities Kamp (PEAK)
Presenter: Sarah Harris, Parks and Recreation Director
Recommendation: Accept a grant from the Greater Tacoma Community Foundation in the amount of $10,000, and authorize the City Manager to execute a contract in a form as approved by the City Attorney, and amend the budget as appropriate.
Background: Due to the COVID-19 pandemic and the subsequent risk to students, teachers and staff, in March of 2020 the Puyallup School District instituted full-time distance learning. While keeping students and staff safe, this dramatic change significantly impacted many, particularly parents who serve as essential workers and cannot telecommute. Parents have also been challenged with keeping their elementary-aged children on track with schooling.
To address this need, the City began offering a program called Puyallup Education and Activities Kamp (PEAK). PEAK offers full day childcare and support for elementary school students and their families. Staff supervise children as they use their school issued laptops, attend virtual meetings with their teachers, and complete required assignments. Active play, structured games and art is also part of the program. The City follows all CDC, state and local public health guidelines, including requiring face coverings for all staff, volunteers and participants.
The City applied for and was awarded a grant in the amount of $10,000 through the Greater Tacoma Community Foundation, Pierce County Connected. This grant allows the City to offer a scholarship program of 50% off of the weekly program cost for eligible families. The rate for the full week program is $200 for a City resident and $250 for non-residents. The ability to offer this program at a reduced cost via scholarships will make the program much more affordable for working parents.
41 Although school districts are returning to the classroom in various schedules, this will allow the program to continue until all elementary aged students return to the classroom full-time. We anticipate the PEAK program running through the end of February.
Council Direction:
Fiscal Impacts: $10,000
ATTACHMENTS Grant agreement
42
January 28, 2021
Steve Kirkelie City of Puyallup 333 S Meridian Puyallup, WA 98371
Dear Steve,
United Way of Pierce County and Greater Tacoma Community Foundation want to inform you that City of Puyallup has been selected to receive PIERCE COUNTY CONNECTED support. Funding will be given with the understanding that City of Puyallup will use these funds to provide services that address urgent needs and the disruption of basic human services to Pierce County’s most vulnerable populations due to COVID-19.
As the public health response to COVID-19 in Pierce County escalated on March 13, 2020, United Way of Pierce County and Greater Tacoma Community Foundation partnered for an aligned philanthropic response to emerging community needs. Together, we launched the PIERCE COUNTY CONNECTED fund.
The PIERCE COUNTY CONNECTED fund supports organizations providing services to address urgent needs and the disruption of basic human services to Pierce County’s most vulnerable populations due to COVID-19 and the necessary public health measures to address it. PIERCE COUNTY CONNECTED Phase III funding is for organizations serving vulnerable populations and addressing one or more of the following issues: homelessness, childcare gaps (for first responders, front line providers and essential workers who need to go to their jobs), and food access.
Payment # Purpose Total Funded 20210355 Childcare $10,000.00
Date Fund Payment 01/28/2021 Pierce County Connected PCCONN $10,000.00
TOTAL PAYMENT AMOUNT: $10,000.00
Your organization’s name will be recognized on our websites and we will encourage foundations and individual donors to continue giving directly to organizations in the community.
GTCF will send you a brief follow-up questionnaire to complete. Answers will help inform the next phases of PIERCE COUNTY CONNECTED funding distribution. It will also be an opportunity to share updates on your organization’s needs and barriers due to COVID-19 disruptions.
Acceptance of any funds indicates that your IRS/tax status has not changed, you agree to adhere to the purpose(s) listed in this letter, you will spend all funds for agreed upon charitable purposes, and understand that GTCF and its representatives will not receive any personal benefit, goods, or services from the funding. The funds are given with the understanding that they are to be used in accordance with the funding request. The proposal may be modified only upon prior written consent.
43
The COVID-19 pandemic is impacting our community in dramatic ways. Thank you for helping to meet the needs of residents of Pierce County during this time.
If you have questions regarding the award(s), please contact GTCF Vice President, Community Impact, Seth Kirby, at 253.345.4182 or [email protected].
Sincerely,
Kathi Littmann Dona Ponepinto President & CEO President & CEO Greater Tacoma Community Foundation United Way of Pierce County
By accepting these funds, your organization certifies to GTCF that no tangible benefit, goods, or services are received by any individual or entities connected with the Fund. The Grantee agrees to indemnify, defend, and hold harmless the Foundation and its agents and employees from any liability, loss, cost, injury, damage, or other expense that may be incurred by GTCF or claimed by any third person against it as a result of GTCF’s funding of the Project or any action or non-action taken in connection with the Project. In compliance with Executive Order 13224 and the U.S.A. Patriot Act, the grant(s) will not be used to support named terrorist organizations or those who may be otherwise associated with terrorists. Greater Tacoma Community Foundation acknowledges that 'support' does not include non-violent activities intended to protect or promote constitutional rights.
950 Pacific Avenue, Suite 1100, Tacoma, WA 98402 T: 253.383.5622 F: 253.272.8099 www.gtcf.org
44 City Council Agenda Item Report
Submitted by: Erica Unruh Submitting Department: City Manager's Office Meeting Date: 2/09/2021
Subject: Accept a $4,850 grant from the Department of Commerce for the reinstallation of historical Route No. 1 signage at Maplewood Elementary
Presenter:
Recommendation: Authorize the City Manager to accept a $4,850 grant from the Department of Commerce (DOC) for the reinstallation of historical Route No. 1 signage at Maplewood Elementary School, and amend the budget as appropriate.
Background: In 2019, the Historical Society at Meeker Mansion reported the removal of a historic landmark sign that had long existed in front of Maplewood Elementary School where it marked the site of the historical Birdsmill Road (aka Route No. 1), one of the earliest roads into the City of Puyallup.
The Puyallup School District subsequently authorized replacing this sign in its former location at the school, and the DOC's Local and Community Projects Program approved a grant request from the City for the reinstallation of the sign.
Council Direction:
Fiscal Impacts:
ATTACHMENTS Grant document Contract readiness survey
45
2019-2021 Capital Budget Local Community Projects Contract Readiness Survey
Grantee: City of Puyallup Project Title: Sign Reinstallation at Maplewood Elementary (Puyallup) Net Grant Amount: $4,850.00
Instructions: Before you can receive funds, a contract will need to be executed between your organization and the state. Contract development generally takes four to six weeks once you have met all precontracting requirements. Please follow these steps to get the process started:
1. Completely fill out the survey questions by typing your responses in the electronic version of this form; 2. Have the Grantee Certification (last page) signed by the person authorized to sign contracts for your organization; 3. Attach documentation for committed funds (copies of award letters, council appropriations, etc.), if applicable; 4. Compile and email these documents to your Grant Manager, Kari Sample at [email protected]
If you have any questions or need additional information, please contact me at: Kari Sample at (360) 764-3090 or [email protected].
All grantees are required to set up an SWV number so funds may be sent electronically. Please find detailed instructions here: Office of Financial Management. It may take up to three weeks after you submit this information for an electronic transfer account to be set up. You may immediately submit your working papers survey to us; we will automatically receive your SWV number from the office that sets them up.
Thank you for your assistance in making this contract-writing process as quick and easy as possible!
46
SECTION 1. GENERAL INFORMATION
1.1 Grantee (Complete Legal Name) City of Puyallup 1.2 Type of Organization Publicly-Owned Private Non-Profit Tribal 1.3 Statewide Vendor Number (if available) S W V # 1.4 UBI# (if available) 1.5 Project Street Address 1110 W Pioneer Ave, Puyallup, WA 98371 1.6 Project Mailing Address 1110 W Pioneer Ave, Puyallup, WA 98371 1.7 County Pierce County 1.8 Project GPS Coordinates (approximate Latitude (e.g., 45.3530) Longitude (e.g., 120.4510) center of where you will be working) 1.9 Pierce Project Jurisdiction (county, city, town) County , Puyallup 1.10 Legislative District 25th District 1.11 Congressional District 1.12 Which legislator(s) took the lead in introducing your appropriation? Hans Zeiger 1.13 Authorized Person to Sign Contract Steve Kirkelie, City Manager Mailing Address (if different from project mailing address above) 333 S Meredian, Puyallup, WA 98371 Telephone (253) 841 - 5584 Email [email protected] 1.14 Person Administering the Grant (once contract is signed) Steve Kirkelie, City Manager Mailing Address (if different from project mailing address above) 333 S. Meridian, Puyallup, WA 98371 Telephone (253) 841 - 5584 Email [email protected]
47
SECTION 2. PROJECT INFORMATION PROJECT DESCRIPTION 2.1 Please describe the project’s anticipated use and public benefit.
The funds will be used for the reinstallation of a historic landmark sign on Maplewood Elementary school grounds, where it was previously located but had to be removed due to damaged framing. This historic sign marks one of Puyallup’s first historical roads into the City and is a reminder of the City’s history to our community.
2.2 Is this project part of a larger, phased project? If YES, explain how this phase fits in the overall project. YES NO
SITE CONTROL 2.3 Do you have control of the project site either through ownership or through a long-term lease (at least 15 years)? If NO, please explain and include the date you expect to meet this condition. YES NO IMPORTANT: Site control is required before we can begin writing the contract.
The project site is located on the Maplewood Elementary school grounds, owned by the Puyallup School District, who is working in partnership with the City of Puyallup to have the historic landmark sign re- installed to it’s previous location.
Memorandum Of Agreement between Puyallup School District and the City of Puyallup is attached to this document.
GOVERNOR EXECUTIVE ORDER 05-05 (EO 05-05) CULTURAL & HISTORICAL RESOURCES REVIEW (OR SECTION 106) Does your project involve land acquisition, ground disturbance, or construction or 2.4 rehabilitation of a building over 50 years old? Land Acquisition If YES and your project includes only state and local funds, you will need to go through
the EO 05-05 review process. Ground Disturbance If NO, please explain.
Building Over 50 2.4a Does your project include federal funds? YES NO Years Old If YES, you will need to go through the Section 106 review process.
IMPORTANT: If EO 05-05 (or Section 106) applies to your project, you will need to
complete this review before we can execute the contract.1
EO – 05-05 REVIEW PROCESS REQUIRED. Yes, due to ground disturbance we will consult with DAHP and local Tribes including Puyallup, Muckleshoot, Nisqually, Squaxin and Yakama.
1 The EO 05-05 requires recipients of state funds to consult with interested parties, i.e., Department of Archaeology and Historic Preservation, and Indian Tribes, prior to starting project construction. If your project funding includes federal funds, Section 106 (National Historic Preservation Act) will be required, which supersedes the EO 05-05 review. These consultations should take place as early as possible in order to avoid delays in starting your project. If you have questions regarding the cultural and historic resources process, please contact your project manager. 48
LEED (LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN) CERTIFICATION 2.5 Does your project include new construction or renovation of a building or facility? YES NO If YES, indicate if you entered the LEED certification process with the goal of your facility obtaining the silver standard. IMPORTANT: As part of your contracting process, you are required to complete a LEED Certification Declaration form. 2
PREVAILING WAGE 2.6 If your project includes new construction or renovation, do you understand and acknowledge that you are required to pay state prevailing wages for all construction- related work as of April 2, 2020 YES
N/A
SCOPE OF WORK 2.7 Describe all the activities and deliverables needed to accomplish this project. IMPORTANT: Provide a description of the project along with the estimated start and end date. Your Scope of Work must correspond with your application or member request and will become part of your contract.
The proposed work generally consists of designing, fabricating, and installing a structural element to support the Washington State Historical Road No. 1 landmark sign and includes re-installation of the historical landmark sign. The materials, color, and form of the design should be complimentary to the historical landmark sign. The sign will be located in the original location (1110 W Pioneer Ave, Puyallup, WA) and removal of original support framework and associated appurtenances, seen or unseen, is incidental to installation. Award will be based on the best proposal in terms of price, schedule and completeness of the proposal as determined solely in the opinion of the City of Puyallup.
Estimated start date: December 2020 Estimated end date: February 2021
2 LEED is a certification program run by the U.S. Green Building Council. In 2005 the Washington State Legislature passed a law requiring all capital projects grant recipients to comply with the LEED standards (RCW 39.35D). The goal is for major construction or renovation projects receiving state funds to be built to the LEED silver standard where “practicable.” Projects that fall under certain facility types and projects demonstrating that it would not “be practicable” to meet the LEED silver standard may qualify for a LEED exemption. Please refer to the attached LEED Certification Declaration form for more details. If you have questions regarding the LEED process, please contact your project manager. 49
PROJECT COSTS 2.8 Only complete the Project Costs table below if your budget is finalized. A list of eligible and ineligible costs is attached at the end of this survey.
IMPORTANT: Your Total Project Costs must equal your Total Funding in Question 2.9. The cost categories must correspond with the activities listed on your Scope of Work. The Project Cost table will become part of your contract. Please note that this is a reimbursement grant; only costs incurred after July 1, 2016, will be reimbursed.
IMPORTANT: A finalized budget is required before we can begin writing the contract.
IMPORTANT: Internal project management is NOT an eligible cost for reimbursement.
Cost Category Amount Site Acquisition Architecture and Engineering Construction 4,850 Construction Management Capitalized Equipment Other: TOTAL PROJECT COSTS (must match 2.8 Total Project $ 4,850 Funding)
50
PROJECT FUNDING 2.9 Complete the table below listing the amounts and funding sources for this project. State the status of your funding sources as follows: ▪ Committed: funds are considered committed if a formal notice of approval for the funds is in place from the funding source. Local Revenue must be in an approved budget or be appropriated by your council or commission to be considered committed. Attach documentation such as copies of award letters, council appropriations, etc. ▪ In-Hand: funds are considered in-hand if you have already received the funds.
IMPORTANT: Your Total Project Funding must equal your Total Project Costs in Question 2.8. The Project Funding table will become part of your contract. You are required to have full funding for your project (or project phase) by either having the funds in-hand or by showing that the funds are committed.
IMPORTANT: All project funding is required before we can begin writing the contract.
Status Type of Funding Identify Source Amount (Committed or In-Hand) State Grant Department of Commerce 4,850.00 Committed Other Funds (eg. State, Federal, Local, Grants, Private, Loans)
Total Other: TOTAL PROJECT FUNDING (must match 2.8 Total Project $4,850.00 Costs)
CONTINGENCIES 2.10 Are there contingencies that could change your answers to any of the questions above? If so, please briefly explain. For example: Project description, site control, scope of work, financing, etc.
Scope of work could change slightly, based on needs assessment completed by selected contractor. This could include amount of ground disturbance at project site and length of time needed to complete the re-installation.
51
PROJECTIONS 3.0 Please estimate how much of your award you plan to request during the upcoming quarters. This information is used for program budgeting purposes only and is not binding.
Fiscal Year 2021 July 1 - September 30, 2020 October 1 - December 31, 2020 $2,400.00 PLEASE COMPLETE, BASED ON $2,450.00 January 1 - March 31, 2021 ESTIMATED DATE OF REINSTALLATION April 1 – June 30, 2021 Total $4,850.00
Fiscal Year 2022 July 1 - September 30, 2021 October 1 - December 31, 2021 January 1 - March 31, 2022 April 1 - June 30, 2022 Total
Fiscal Year 2023 July 1 - September 30, 2022 October 1 - December 31, 2022 January 1 - March 31, 2023 April 1 – June 30, 2023 Total
52
GRANTEE CERTIFICATION
The Grantee certifies that:
▪ The information and financial data provided in this document are true and correct to the best of their belief and knowledge and it is understood that Commerce staff may independently verify information, and that the discovery of incomplete, false, and/or misleading information is grounds for withholding awarded funds or termination of grant contract;
▪ Records supporting the information provided in this document are on file and will be made available by the Grantee upon request;
▪ There are no outstanding liens against this project;
▪ There is currently no litigation in existence seeking to enjoin the commencement or completion of the above-described project; and
▪ The Grantee intends to enter into a grant contract with the Department of Commerce, provided that the terms and conditions for a Department of Commerce grant are satisfactory to both parties.
Signed:
Name:
Title:
Phone Number:
Date:
53
Eligible Costs Ineligible Costs
Capital Budget funds may generally The following costs are not eligible be used to pay for the following for reimbursement under this project expenses incurred as far program: back as July 1, 2016: ▪ internal administrative activities ▪ design, architectural, and and staffing costs; engineering work; ▪ mortgage or loan payments; ▪ building permits/fees; ▪ project management (from ▪ archeological/historical review; any source)****; ▪ construction labor and materials; ▪ fundraising activities; ▪ demolition/site preparation; ▪ feasibility studies; ▪ capitalized equipment; ▪ computers or office equipment; ▪ information technology ▪ rolling stock (such as vehicles); infrastructure (cables and wiring); ▪ lease payments for rental of ▪ construction management and equipment or facilities; observation (from external ▪ any maintenance or operating sources only)*; costs; ▪ initial furnishings**; ▪ property leases (including long- ▪ landscaping; term leases) ▪ real property when purchased ▪ the moving of equipment, specifically for the project, and furniture, etc., between associated costs.*** facilities.
* Construction management and observation is on-site management and/or supervision of the work site and workers thereon. This is an eligible project cost. Construction management does not include work typically performed by off-site consultants or consultant organizations, grant writers, project managers, or employees of the grantee, unless the employee is hired solely and specifically to perform on-site construction management as defined above and in accordance with the Office of Financial Management’s 2017-2027 Capital Budget Instructions, Chapters 1.5 and 4.2.
** Furnishings and equipment are considered eligible project costs as long as the average useful life of the item purchased is 13 years or more.
*** Costs directly associated with property acquisition include appraisal fees, title opinions, surveying fees, real estate fees, title transfer taxes, easements of record, and legal expenses.
**** In no way shall funds be used to supplant or subsidize operating costs such as ordinary maintenance or administrative staff expenses
Note: Please do not include operating costs in your project scope and budget.
54 City Council Agenda Item Report
Submitted by: Meredith Neal Submitting Department: Economic Development Meeting Date: 2/09/2021
Subject: Approve a supplemental agreement to the contract with Fehr & Peers for the Downtown Parking Study, Phase 2
Presenter: Meredith Neal, Economic Development Manager
Recommendation: Approve a supplemental agreement to the contract with Fehr & Peers for the Downtown Parking Study, Phase 2 in the amount of $62,100, in a form as approved by the City Attorney.
Background: In March 2020 the City selected Fehr & Peers to complete a Downtown Parking Study after an RFQ process. As the scope was taking shape, COVID-19 impacts such as the Stay Home order led to a greatly reduced usage of downtown parking, with the result that the decision was made to separate the scope of the parking study into two phases to allow data collection at a time when parking usage in downtown was "back to normal". Phase 1 was completed in December 2020 and included steering committee meetings, background research, inventory collection to identify parking capacity, community outreach and targeted business outreach, and creation of a data collection plan.
The new Phase 2 of the study includes analysis that will focus on projecting and analyzing future parking demand. This work will be informed by Institute of Transportation Engineers parking guidance and aerial imagery of historic parking occupancy within Downtown Puyallup. Utilizing stakeholder input, as well as results of surveys, data collection and analysis, the consultant will draft recommendations for strategies that can improve parking management as well as user experiences.
Council Direction:
Fiscal Impacts:
ATTACHMENTS Supplemental Agreement Scope of Work (Exhibit A) Phase I Agreement (Exhibit B)
55
SCOPE
Date: January 25, 2021
To: Meredith Neal, City of Puyallup
From: Daniel Dye and Kendra Breiland, Fehr & Peers
Subject: Scope for Downtown Puyallup Parking Study
Below is a recap of the scope for the first phase of this project, which was completed recently.
The second half of this document contains a revised scope for Phase 2, with updates driven by the continuation of the pandemic and uncertainty on how long changes due to the “new normal” may last.
Phase 1: Project Initiation
Task 1: Phase 1 Project Management and Coordination
This task will involve the following activities:
• Ongoing communication with the City’s project manager and other City staff through bi-weekly or monthly project management calls (schedule dependent on current pace of project) • Monthly progress reports and invoices
Phase 1 of the study is assumed to run for four months (May-August 2020)
Task 2: Steering Committee Meetings
Puyallup staff have identified a Steering Committee to help guide this project. Potential members include:
• Meredith Neal, Economic Development Manager • Steve Kirkelie, City Manager • Julie Nolan, Parking Enforcement • Long-Range/Downtown Planning Staff • Public Works/Transportation Staff
1127 Broadway | Suite 102 | Tacoma, WA 98402 | (253) 617-4433 | Fax (206) 576-4225 www.fehrandpeers.com 56 City of Puyallup January 25, 2021 Page 2 of 8
• Parking Permit Staff
Fehr & Peers will host a Steering Committee kick-off meeting via teleconference with video and screensharing capabilities. The meeting platform could be Skype for Business, Microsoft Teams, GoToMeeting, or Zoom. This initial meeting will focus on learning more about the parking issues in Downtown Puyallup, direction for the overall project goals and objectives, and gathering input for the creation of community outreach and data collection plans. An additional two meetings will be held later in the project but are included in this Task.
Task 3: Background Research and Inventory Collection
As part of this Task, Fehr & Peers will review existing available data and related plans. These include but are not limited to the following:
• Downtown Economic Development Plan • Sound Transit data and documents related to Downtown Puyallup o Parking expansion/garage project in progress o Existing parking utilization info for Sound Transit owned and leased lots o Existing transit rider survey results and outreach documentation o Transit ridership forecasts at Puyallup Station • Puyallup Code, specifically Chapter 20.55, Parking Regulations • Approved development parking plans • Any data collected about downtown parking patterns, including anecdotal information related to occupancy, turnover, and use of handicap parking supply • Any downtown parking data collected by the City (could include parking zones, parking signs, time limit zones, etc.)
In addition to the plan review, we can also work with IDAX to collect parking inventory as part of Phase 1. This will allow for a faster start when parking data is collected in Phase 2 and provide more information for the Phase 1 outreach efforts.
The results of this background research will be compiled into a short technical memo. The information gathered in this task will be incorporated in community and stakeholder outreach materials to help inform stakeholders on planned changes.
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Task 4: Phase 1 Community Outreach
Fehr & Peers will engage with the community throughout the course of this project. A robust community outreach plan is key to successfully completing this project. Task 4 covers the initial outreach to be completed from April-August. Additional outreach will be completed following data collection in the fall.
Fehr & Peers will provide website content for a City hosted project website. This website will serve as a hub for all public engagement and project updates. The actual contents of this website will be finalized during the Steering Committee Kick Off Meeting outlined in Task 2, but it is anticipated that this website will include features like public education materials, such as infographics, online open houses and surveys, a form to sign up to receive occasional emails updating the public on the progress of the project and the next opportunity to get involved, and eventually will show the collected data on a map that allows the public to review parking data collected in the fall.
Fehr & Peers will develop an online map to mark parking problem spots that is linked to from the City’s website and any online open house materials. If the City decides not to include this online map or hosts an online map internally, the fee for Phase 1 Task 4.1 would be reduced by approximately $7,000 due to less hosting and web development costs.
Phase 1 will focus on informing stakeholders and the community about this study, identifying issues/opportunities as they relate to parking considerations in downtown Puyallup, and understanding their perceptions around parking in Downtown Puyallup. To learn how parking impacts different groups, we recommend separating the outreach process into the following target groups:
1. Puyallup residents and downtown patrons 2. Downtown business owners and employees 3. Transit riders that park or wish to park in Downtown Puyallup
The initial community outreach will differ by target group. All groups will be invited to view a project website and online survey to kick-off the project.
The project website will be updated with each milestone and will be a central hub for the community to learn about the progress to date and opportunities to be heard. During the initial phase of the project, the website will provide context for parking in Puyallup and educate the public about parking concepts and changes coming such as the new Sound Transit parking garage. The parking concepts education will include details on different uses for curbspace, trade-offs between different users and types of parking and how regulations around parking can change the use and efficiency of a scarce resource. The website will likely feature a survey to learn more about the community’s perceptions and priorities around parking in Downtown Puyallup. It is proposed that
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the survey be structured so that responses can be associated with specific target groups, such as downtown business owners, residents, and Sound Transit commuters. If deemed useful at this phase of the project, the website could include a custom mapping interface that will allow the public to identify parking problem areas. Potential items that people could mark would be areas where parking is hard to find, areas where parking blocks other users such as bicyclists and pedestrians, areas where parking is available, etc.
Specific targeted individual stakeholder interview calls will be held with downtown business owners identified by the City’s Steering Committee. We find that individual interviews between the consultant team and stakeholders often lead to deeper insights and less guarded responses than with larger groups.
We will reach out to Sound Transit to coordinate methods of outreach to transit riders at Puyallup Station. This could include inviting people with reserved parking at the Puyallup Sounder Station to participate in the project’s online survey.
No in-person outreach is planned for Phase 1.
Task 5: Data Collection Plan
Building on the previous tasks, Fehr & Peers and IDAX will develop a data collection plan to be implemented once normal travel and parking patterns resume. Details included in the plan will include locations of the counts, types of data to be collected, days of the week and times of day, etc. Once the data collection plan is finalized, our team will be ready to quickly collect counts and proceed with the second phase of the project as conditions allow. Metrics that may be included in our data collection are as follows:
1. Average & peak occupancy of on-street parking and specified unrestricted and private lots. 2. Average vehicle turnover of on-street parking and specified unrestricted parking lots. 3. Average parking durations of on-street parking and specified unrestricted parking lots. 4. If not collected by the City, violations rates at City identified suspected violation hotspots of on-street parking and specified unrestricted public parking lots. 5.1 Time limit parking duration violations 5.2 RCW 46.19.030 (4) – disabled parking placard display 5.3 RCW 46.61.570.1.a.iv – parked on crosswalk 5.4 RCW 46.61.570.1.b.ii – 15 feet of fire hydrant 5.5 RCW 46.61.570.1.b.iii – 20 feet of crosswalk 5.6 RCW 46.61.570.1.b.iv – 30 feet of stop sign, flashing signal, yield sign
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Phase 2: Data Collection-Project Completion
The tasks in Phase 2 have been updated to reflect changes related to the ongoing pandemic, lessons learned from the first phase of this project, and new insights into how long the “new normal” may affect parking demand in Downtown Puyallup. The timeline of this Phase also takes into account the AOB lot sale timeline. Fehr & Peers will be flexible in completion of all deliverables needed to inform council’s decision on the sale of the AOB lot. Phase 2 will be completed before the request for bids period closes (3-6 months from listing of lot).
Task 6: Phase 2 Project Management and Coordination
This task will involve the following activities:
• Ongoing communication with the City’s project manager and other City staff through bi-weekly or monthly project management calls (schedule dependent on current pace of project) • Monthly progress reports and invoices
Phase 2 of the study is assumed to run for four months (February-July 2021).
Task 7: Parking Demand Analysis
Parking occupancy has remained below pre-pandemic levels and it is uncertain when historic parking occupancy levels will resume, particularly at and around the Sounder Station. The impacts of the pandemic on commuter and other parking occupancy are likely to last well into 2021. This will affect the accuracy of any parking data collected as part of implementing the finalized data collection plan created in Task 5. As such, rather than collecting data, this task will focus on projecting and analyzing future parking demand based on the “new normal”. This demand analysis will be informed by Institute of Transportation Engineers parking guidance, aerial imagery of historic parking occupancy within Downtown Puyallup, and research performed by Fehr & Peers and other organizations assessing the long-term travel impacts of the pandemic.
We suspect the “new normal” will see continued strong parking utilization for downtown businesses, residential parking may see less frequent turnover than usual as some workers continue to work from home, and Sounder Station parking demand will likely continue to be a fraction of the normal demand. We feel that the low demand for Sounder Station parking may affect the results of parking availability in the short term if people return to their pre-pandemic commuting patterns, but that the under-construction Sound Transit parking garage would likely absorb most commuter parking demand once it opens (currently scheduled for 2022). Our parking management strategies will provide guidance on how to accommodate different levels of commuter parking demand and the opening of the commuter garage.
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As part of the parking demand analysis, Fehr & Peers will also assess how the sale of the AOB lot would affect overall parking availability in downtown. This will include providing a short memo detailing the amount of parking stalls in the AOB lot as well as an inventory of parking resources within a 2 or 3-minute walkshed and info gleaned from aerial imagery taken prior to March 2020 when safer at home regulations took effect. Based on new development, Fehr & Peers will also calculate the anticipated parking demand for the surrounding area to evaluate whether parking supply will be adequate after the sale of the AOB lot.
Fehr & Peers will also complete one site visit to identify key locations where the removal of on-street parking or repurposing of land devoted to parking could be considered to improve pedestrian safety, reduce crashes, treat stormwater, support beautification or commerce efforts, or provide vehicle capacity improvements. Fehr & Peers staff will also provide a high-level review of locations that do not comply with RCW 46.61.570, such as parking within 50 feet of a railroad crossing or twenty feet of a crosswalk. Note: this high-level review will not include an exhaustive inventory of all locations that may be in violation of City codes but will note any violations observed during our site visit.
Task 8: Draft Recommendations
Fehr & Peers will assess the parking demand analysis results and craft the “story” of parking in Puyallup to help inform the public on what parking issues have been observed in the field and projected for the future. This storytelling leads directly to draft recommendations for parking management strategies that can improve the parking experience.
Utilizing stakeholder input, as well as results of surveys, data collection and analysis, we will formulate a parking management toolbox. This toolbox will include a variety of strategies that can be implemented to address specific issues. Fehr & Peers will create a cut sheet for each strategy that outlines the following:
1. What: Identifies the parking management strategy 2. Why: Identifies the problem this strategy might solve 3. Who: Identifies user groups will be affected by the strategy (including winners and losers if a strategy changes the prioritized user group) 4. Where: Identifies the location of implementation, could be specific areas or area wide 5. When: Identifies timing for implementation of the strategy: near team (0-2 years), mid-term (3-5 years) or long term (5+ years). Are there specific triggers that cause a strategy to be needed? 6. How: Identifies resources are needed to implement a strategy, such as costs, signage, enforcement budgets, etc.
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The parking management toolbox is intended to be phased and reflect the uncertainty of the “new normal.” As development occurs, parking utilization grows, and commuter parking demands change due to the pandemic recovery and new garage, a progressive increase or change in strategies may be needed. This scalable framework will clarify metrics for reassessing parking management, reducing some of the burden on City staff and Council to evaluate future parking management strategies.
In addition to the draft recommendations above, Fehr & Peers will also discuss the existing business and resident parking permit programs with City staff that administer these programs and provide recommendations for changes that may make these programs more effective and targeted, with an emphasis on finding creative solutions to reduce abuse of the system. As an example of some of these recommendations, we may recommend changing to yearly passes that expire and change color each year, a set limit on how many passes businesses can request, etc.
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Task 9: Analysis Results and Draft Recommendations Outreach
Fehr & Peers will continue to use the City’s project website to inform the public about the results of the parking analysis. We foresee the following outreach activities as part of Phase 2:
1. Analysis of comments from the web map crafted as part of Phase 1 2. Meeting with steering committee to review and discuss draft recommendations and strategies 3. Outreach to the public via a simplified online open house 4. Online surveys to assess public support for each recommendation
This task will allow the project team to inform the public about what the analysis shows and build consensus for parking management recommendations. We find that this outreach is very beneficial prior to presenting the results of a parking study to Council as public support can be communicated based on the surveys and public comments.
Task 10: Documentation
We propose to provide final documentation in a graphic-rich and easy to understand executive summary document, as opposed to a traditional text-heavy written report. We will attach documents created during previous tasks behind this document for further detail. Additionally, we will create presentation materials for City Council that convey the results of the data collection and outreach efforts in an easy to digest and heavily graphical format.
Task 11: Council Interaction
We will engage City Council at the end of the project. The initial full presentation will inform Council on the results of the data collection, public engagement, and parking recommendations. If needed, Fehr & Peers can attend a second Council meeting if questions linger after the first presentation.
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63 Fee Proposal for Puyallup Downtown Parking Project (Phase 2)
Fehr & Peers Project Principal-in- Parking Lead Graphics Website Admin Labor Total Manager Charge Expert Analyst Hours Direct Costs Total Hours Total Costs
Phase 2 $155 $270 $245 $155 $150 $170 $120 Task 6 -Phase 2 Project Management and Coordination (January-April) 6.1 Regular Project Calls 8 2 1 11 $130 $2,030 11 $2,030 6.2 Project Management and Invoicing 8 8 16 $150 $2,350 16 $2,350 Task 7 - Parking Demand Analysis 7.1 Historic Occupancy Collection (Includes aerial imagery purchase) 6 12 2 20 $4,720 $7,750 20 $7,750 7.2 Parking Demand Analysis 8 2 4 40 8 8 70 $780 $11,900 70 $11,900
7.3 AOB Lot Sale Impacts Assessment 2 8 1 11 $120 $1,790 11 $1,790 Task 8 - Draft Recommendations 8.1 Draft Recommendations 12 4 8 24 12 8 68 $800 $12,180 68 $12,180 Task 9 - Analysis Results and Draft Recommendations Outreach 9.1 Data Results and Recommendation Web Map of Parking Data 5 10 8 8 4 35 $2,380 $7,745 35 $7,745 9.2 Simplified Online Open House 5 2 10 17 $200 $3,065 17 $3,065 Task 10 - Documentation 10.1 Report Creation 12 4 20 24 8 68 $740 $11,340 68 $11,340 Task 11 - Council Interaction 11.1 Council Meetings 4 4 0 1 9 $130 $1,950 9 $1,950
Total for all Tasks 70 18 12 124 52 8 41 325 $10,150 $62,100 325 $62,100
Notes: This fee proposal is valid for a period of 90 days from the proposal submittal date. Actual billing rate at the time of service may vary depending on the final staffing plan at the time the project starts; the overall fee will not be exceeded. Mileage is billed at the IRS rate plus 10% handling fee All other direct and subconsultant expenses are billed with 10% handling fee Other direct costs include computer, communications, and reproduction charges are billed as a percentage of labor Rates and staff are subject to change at any time, without notice, and within the total budget shown
64 1 City Council Agenda Item Report
Submitted by: Katie Baker Submitting Department: Development Services Meeting Date: 2/09/2021
Subject: First reading of an ordinance relating to the application of zoning for the East Town Crossing project, finalizing a 2016 Comprehensive Plan map amendment request
Presenter: Katie Baker, AICP, Planning Manager
Recommendation: Conduct first reading of an ordinance for the application of zoning to parcels originally considered as part of a 2016 Comprehensive Plan map amendment request pertaining to the East Town Crossing project.
Background: In 2016, the City Council considered amendments to the Comprehensive Plan which included request P-16-0032 relating to three parcels (seven acres) of the East Town Crossing development site. The applicant requested the redesignation of those parcels from Auto Oriented Commercial land use and General Commercial zoning to High Density Residential land use and RM-20 zoning, and concurrent removal of the Shaw-Pioneer Overlay.
At that time, the Council adopted Ordinance 3131, which approved the land use designation request but deferred the companion zoning request while the applicant worked with staff on the terms of an associated development agreement. In early 2019, the applicant submitted a draft development agreement proposal for staff review; comments were provided and a resubmittal was received in September 2020. Staff is recommending, and the applicant concurs, that the zoning amendment be considered separate from--and before--consideration of the development agreement. This will allow the development agreement to be evaluated and considered under the zoning and development regulations that apply to the property. It is anticipated that the development agreement will be introduced to City Council at an upcoming meeting in the spring.
As part of the 2020 Comp Plan amendment cycle, the applicant submitted a request for redesignation of three additional parcels that are part of the East Town Crossing development site. City staff, with the applicant's agreement, now proposes completing the redesignation process from 2016 and finalizing the rezone component of the 2016 Comp Plan amendment process. This would allow the applicant to submit a site plan application for the entire East Town Crossing development for review and processing concurrent with the development
65 agreement. Therefore, staff recommends completing the zoning component of the 2016 Comprehensive Plan amendment process at this time.
The ordinance presented for City Council's consideration is based on the Planning Commission's 2016 recommendation of approval. Ordinance 3131 and the associated staff report are attached to this item to provide background and analysis of the findings for this zoning ordinance consideration.
Council Direction: In November 2016, the Planning Commission forwarded a recommendation of approval on this Comprehensive Plan amendment request. At this time, the City Council may approve, reject, or modify the request. Approval of the request is consistent with the previously adopted 2016 land use map amendment.
Fiscal Impacts:
ATTACHMENTS Ordinance Ordinance No. 3131 (2016) 2016 Staff Report
66 ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PUYALLUP, WASHINGTON, amending the City of Puyallup Official Zoning Map.
WHEREAS, on September 19, 1994, the City of Puyallup adopted a Comprehensive Plan by Ordinance No. 2411, in compliance with the Washington State Growth Management Act, which includes a map known as the “Comprehensive Plan Future Land Use Map;” and
WHEREAS, RCW 36.70A.130(4) requires the City of Puyallup to conduct a review of its comprehensive plan and development regulations to ensure the plan and regulations comply with the requirements of the Growth Management Act and make revisions as needed; and
WHEREAS, in 2016, the City has actively solicited public input into the review and update process consistent with RCW 36.70A.130, including newspaper noticing, providing notice on the City’s web site and at the Development Services Center, and inviting members of the public to address them with their concerns at their regularly scheduled meetings; and
WHEREAS, in 2016, one privately–initiated request to amend the Future Land Use Map, with associated rezone, for properties within the City corporate limits and City Urban Growth Area was proposed for consideration; and
WHEREAS, in 2016, the applicant posted the site, the City notified all property owners within 500 feet of the map amendment proposed for redesignation and rezoning, and invited members of the public to comment at the Planning Commission Public Hearing; and
WHEREAS, environmental impacts of the Comprehensive Plan and the proposed 2016 amendment to the Plan and Municipal Code were reviewed as follows: 1) a final EIS for the 1994 Comprehensive Plan was issued September 9, 1994, and 2) an MDNS was issued on November 4, 2016, and was circulated for comments to affected tribes and agencies with jurisdiction; and
WHEREAS, pursuant to State Law, proposed year 2016 amendments to the Comprehensive Plan and Zoning Map regulations were received by applicable State agencies and related public entities on October 12, 2016, for a requisite 60-day review period; and
WHEREAS, the City Planning Commission held several study sessions on proposed Comprehensive Plan and Municipal Code amendment and rezone throughout 2016 and then conducted a duly advertised public hearing for oral comments on July 27, 2016; and
Ordinance No. XXX 2016 Zoning Amendment Pg. 1 of 5 67
WHEREAS, on July 27, 2016, the City Planning Commission issued its recommendations to the City Council for the proposed Future Land Use and Zoning map amendment; and
WHEREAS, on November 15, 2016, the City Council conducted a duly advertised public hearing for oral comments; and
WHEREAS, on December 6, 2016, the City Council approved the requested Comprehensive Plan land use map amendment but chose to defer the associated zoning map amendment to be processed with a companion development agreement in the future; and
WHEREAS, the applicant has worked with staff since that time to refine their development proposal and in February 2019 applied for a development agreement to address certain development standards; and
WHEREAS, the City Council finds it in the best interest of the city’s land use process to finalize the zoning amendment, allowing the applicant to submit their development proposal to be reviewed concurrently with the anticipated development agreement; and
WHEREAS, the land use and zoning designations for this site are currently inconsistent and need to be brought into alignment prior to the submittal of a development application; and
WHEREAS, it is anticipated that the City Council will be presented with a development agreement for their consideration in 2021; and
WHEREAS, the 2016 Planning Commission recommendation, SEPA determination, and staff analysis remain valid and relevant to this zoning amendment.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PUYALLUP, WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Findings. The findings of fact regarding amendment to the Official Zoning Map, as summarized below, is hereby adopted. Case No.: P-16-0032 (Helle) Proposal: In 2016, Greg Helle, of Ash Investments, LLC, proposed a comprehensive plan amendment to convert three parcels located immediately south of East Pioneer and east of Shaw Road, from an Auto Oriented Commercial (AOC) land use designation to High Density Residential (HDR), and concurrently from a General Commercial (CG) zoning designation to High Density Multi-Family Residential (RM-20). In addition, the applicant requested the removal of the CG-Shaw-Pioneer Overlay, as this overlay is not intended to be applied to multi-family residential zoned properties. Upon consideration Ordinance No. XXX 2016 Zoning Amendment Pg. 2 of 5 68 of the request, the City Council approved the requested land use amendment only. This request is now to complete the zoning amendment component of the original application. Location: 13102 East Pioneer Findings: The site is in an area with adequate transportation facilities, utilities including sewer and water, and would serve as a transitional land use between existing commercial and low density residential areas adjacent to the subject site. Additionally, the site is already designated for the High Density Residential land use on the City’s Future Land Use Map. The applicant maintains that a change in conditions has occurred since the Auto Oriented Commercial land use designation was assigned in 2001. They note that this includes annexation of a portion of the Shaw-East Pioneer area, subsequent City purchase of property in that area for a future City park, as well as proposed commercial development in the immediate area, all of which an amendment to high density residential housing will help support. In addition, the most recent Pierce County Buildable Lands Report and 2015 Comprehensive Plan update demonstrates that the City is only just meeting the capacity to accommodate our 2035 growth projections for both housing and employment. Amending the designation of these parcels to a high density residential designation would help to address the City’s housing capacity deficiency by applying a designation that otherwise has somewhat limited availability in the City. Rezone: The rezone findings under PMC Sec. 20.90.015 can be made for this request as follows: 1. the request generally conforms to applicable portions of the Comprehensive Plan, 2. the request is consistent with the scope of applicable zone districts, 3. there have been changed circumstances since original adoption of zoning as cited above, and 4. given future site-specific review, conformance with zoning standards and any SEPA mitigation, staff does not find evidence that the request would be contrary to the public health, safety or welfare.
Section 2. Zoning Map Amendment for property within City. Amendment to the Official Zoning Map as shown in Attachment “A” attached hereto and incorporated herein by reference, is hereby adopted.
Section 3. Severability. All sections in this ordinance are hereby deemed severable. Any section found invalid or unconstitutional by a court of law with jurisdiction shall not be deemed to invalidate or find unconstitutional other sections in this ordinance.
Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, Ordinance No. XXX 2016 Zoning Amendment Pg. 3 of 5 69 the correction of scrivener’s/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto.
Section 5. Effective Date. This ordinance shall become effective five days after publication in the official newspaper of the City of Puyallup.
DATED this ___ day of February 2021.
______Julie L.B. Door, Mayor
ATTEST:
______Brenda Fritsvold, City Clerk
APPROVED AS TO FORM:
______Joseph N. Beck, City Attorney
PUBLISHED: February ___, 2021 – Tacoma News Tribune
Ordinance No. XXX 2016 Zoning Amendment Pg. 4 of 5 70 Attachment A
Ordinance No. XXX 2016 Zoning Amendment Pg. 5 of 5 71 72 73 74 75 76 P-16-0032 Exhibit B 2016 Comprehensive Plan Amendment
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77 CITY OF PUYALLUP Development Services Department 333 S. Meridian Puyallup, WA 98371
To: City Council
From: Katie Baker, AICP, Senior Planner
RE: Comprehensive Plan Map Amendments – 2016
Date: November 15, 2016
The Planning Division received one privately initiated map amendment to be considered during the 2016 Comprehensive Plan cycle. The location of this amendment is shown in the accompanying vicinity map. This staff report summarizes this map amendment request, including required decision criteria and analysis of findings.
Decision Criteria for Privately-Initiated Plan Amendment Proposals PMC 18.40.071 requires that specific criteria be met for approval of privately-initiated plan amendment proposals. The burden of proof for justifying an amendment lies with the applicant, who must demonstrate the following:
(1) The proposed change will further and be consistent with the goals, objectives and policies of the comprehensive plan; and (2) If the request is to change the land use designation of a specific property on the future land use map, the applicant must demonstrate either of the following: (a) The existing land use designation was clearly made in error or due to an oversight; (b) There has been a change in conditions since the plan was adopted/last amended; and/or (3) Any of the criteria listed in PMC 18.40.075.
18.40.075 Periodic assessment of comprehensive plan amendment needs. (1) The planning agency will monitor the comprehensive plan and regulatory procedures that implement the plan, and may by resolution initiate amendments as needed for adoption. This assessment shall be based on, but not limited to: (a) Whether growth and development are occurring at a faster or slower rate than envisioned in the plan; or (b) Whether the capacity to provide adequate services is diminished or increased; or (c) The availability of land to meet demand; or (d) Assumptions upon which the plan is based are found to be invalid; or (e) The effect of the plan on land values and housing is contrary to the plan goals; or (f) A determination that sufficient change or lack of change in circumstances dictate the need for a recommended amendment; or (g) A determination that a question of consistency exists between the comprehensive plan and Chapter 36.70A RCW, the Countywide Planning Policies for Pierce County, and Vision 2020: Growth and Transportation Strategy for the Central Puget Sound Region.
The following summary describes the proposed amendments under review and any attachments relevant for the item being discussed.
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78 2016 Privately Initiated Comp Plan Amendment: City Council Public Hearing November 15, 2016
1) East Town Crossing – 13102 East Pioneer Applicant(s): Greg Helle, Ash Investments, LLC Site Address: 13102 East Pioneer Parcel Numbers: 0420264053; 0420264054; 0420351026; 0420351066 Acreage: Total of 7.57 acres
Proposal Greg Helle, with Ash Investments, LLC, is requesting a comprehensive plan amendment to convert four parcels from an Auto Oriented Commercial (AOC) land use designation to High Density Residential (HDR), and concurrently from a General Commercial (CG) zoning designation to High Density Multi-Family Residential (RM-20). These parcels are located immediately south of East Pioneer, to the east of Shaw Road. Please reference attachments for the application, maps and more information. This request is comprised of four parcels totaling 7.57 acres, three of which are vacant. One parcel directly adjacent to Shaw Road contains a vacant single family residence. These parcels make up a larger development site owned by the applicant that currently has proposed binding site plan application for commercial development. It is the applicant’s desire to include a component of
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79 2016 Privately Initiated Comp Plan Amendment: City Council Public Hearing November 15, 2016 multi-family residential development within that application proposal, which has necessitated this requested comprehensive plan and zoning amendment. Site and Area Characteristics
Proximity to Land Use & Current Use Site Zoning
Railroad spur; vacant commercial North AOC (CMX) property
LM/W (ML) Commercial offices; maintenance shop; South RBR (RS-35) vacant property
East LDR/RS-10 Vacant residential property
Private school; vacant properties: AOC (CB) West proposed private school facilities; LDR (RS-08) proposed commercial binding site plan
Based on prior wetland reports submitted with the binding site plan application, it appears that the subject site is in proximity to regulated wetlands, but that there are no critical areas on-site. Additionally, the site is within the flood plain, and the Northwest Pipeline cuts across the southeast corner of the site. The property is situated along East Pioneer, which, at this point immediately east of Shaw Road, is a major arterial street with two lanes of traffic. One parcel that is part of this request does directly abut Shaw Road, which is a major arterial with four lanes of traffic and a center turn lane. The parcels in question have been through a number of amendments since adoption of the 1994 Comprehensive Plan. That original designation applied was High Density Residential. In 1997, the parcels east of those adjacent to Shaw Road were redesignated Low Density Residential. Then in 2001, those parcels were amended to their current Auto Oriented Commercial designation. Following that redesignation, that area was annexed to the City and concurrently zoned General Commercial. Design, Land Use, and Community Considerations A change in land use designation from AOC to HDR, and corresponding zoning classification from CG to RM-20, would result in an increase in the allowable amount of residential dwelling units that could be included in future development of this site. Under current CG zoning, residential uses cannot exceed 50% of the square footage of any given building. Under the requested RM-20 zoning multi-family uses would be permitted outright in stand-alone buildings at a density of 14 to 16 units per acre, up to a maximum of 22 units per acre utilizing density bonuses. Property development standards on this portion of the site would also be different between the two zones, requiring greater building setbacks and lesser building heights in RM-20 than would be allowed under existing zoning. Landscape buffering requirements and applicable design standards are applied based on proposed and adjacent use as well as zoning.
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80 2016 Privately Initiated Comp Plan Amendment: City Council Public Hearing November 15, 2016
In addition, approval of this amendment request would result in removal of the General Commercial – Shaw-East Pioneer Overlay zone that is currently applied (See PMC 20.46 for applicable standards). This overlay was developed for and specifically intended to apply to commercial zoning designations. There is no corresponding Shaw-East Pioneer overlay designation which would apply to a residential zoning designation. Compliance with Decision Criteria In response to the criteria described in the Puyallup Municipal Code: PMC 18.40.071: 1) The proposed change will further and be consistent with the goals, objectives and policies of the comprehensive plan. Applicant response: The applicant contends that this amendment request meets the above criteria for designation due to the provision of additional commercial and retail access along with residential growth in a manner that will not impact existing low-density residential neighborhoods. Analysis: The comprehensive plan contains goals and policies related to each land use designation in the City, as well as a description and criteria for designation of each land use. Policies and designation criteria relating to both the existing auto oriented commercial and the proposed high density residential land use designations can be reviewed in more detail in Appendix A of this report and should be taken into consideration when determining compliance with this criterion. Generally, the site is in an area with adequate transportation facilities, utilities including sewer and water, and would serve as a transitional land use between commercial and low density residential areas. Concurrent with the requested change in land use and zoning designation, the applicant is also requesting removal of the Shaw-East Pioneer Overlay. There are no Comprehensive Plan policies that govern zoning overlays. Due to this lack of policy guidance, staff cannot make a finding of consistency with this amendment criterion in relation to the overlay removal. PMC 18.40.071: 2) If the request is to change the land use designation of a specific property on the future land use map, the applicant must demonstrate either of the following: (a) The existing land use designation was clearly made in error or due to an oversight; (b) There has been a change in conditions since the plan was adopted/last amended; Applicant response: The applicant maintains that there has been a change in conditions surrounding this site, since the Auto Oriented Commercial land use designation was assigned (in 2001). Changes noted by the applicant include: • Completion of the Shaw Road overpass, connecting from East Pioneer to East Main; • Annexation of a portion of the Shaw-East Pioneer area; • Increased traffic in the area and on Shaw Road; • Proposed developments on both the site to the west across Shaw Road.
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81 2016 Privately Initiated Comp Plan Amendment: City Council Public Hearing November 15, 2016
Analysis: In addition to the factors noted above by the applicant, a brief history of land use designation amendments in this area is included below for consideration of compliance with this criterion. Chronology of prior land use actions: • 1994: Original Comp Plan designation of HDR (High Density Residential) • 1997: Comp Plan amendment from HDR to LDR (Low Density Residential) • 2001: Comp Plan amendment from LDR to AOC (Auto Oriented Commercial) • 2001: Annexation to the City; CG zoning applied • 2009: Rezone to apply CG-SPO (Shaw-East Pioneer Overlay) As the above timeline demonstrates, this site has gone through a number of comprehensive plan amendments throughout the years, and in fact was originally designated as HDR and recommended by staff and the Planning Commission to remain as such when the 1997 amendment was considered. Finally, the 2015 Comprehensive Plan update included information from the 2014 Pierce County Buildable Lands Report, which estimated that the City does not have the capacity to accommodate our 2030 growth projections for both housing and employment. Amending the designation of these parcels to a high density residential designation would help to address the City’s housing capacity deficiency by applying a designation that otherwise has somewhat limited availability in the City. Additional Considerations There are a number of additional considerations that may be taken into account when considering this request and compliance with the finding of consistency with Comprehensive Plan designation criteria. • Land Use: The adjacent parcels to the east are residentially zoned, although they are currently undeveloped and due to on-site critical areas will likely remain as such; however, this change in designation could function as a buffer or transition area between the commercial designation to the west and low density single family designation to the east; • Land Use: There is a small portion of a parcel to the immediate south that is designated and used for limited manufacturing use, which is currently owned by the applicant for this subject proposal; • Critical Areas: Reports submitted with the original binding site plan application indicated that there are no wetlands present on-site, although there is a wetland on the adjacent parcel to the south, the buffer of which may impact buildable area of the subject property; there are known slopes classified as landslide hazard area in the vicinity to the south and would require further analysis upon a site-specific development proposal; additionally, the site is located within the flood plain; • Transportation: The site is accessible from adjacent roadways – Shaw Road and East Pioneer are both designated as major arterials which are intended to accommodate larger volumes of traffic; preliminary analysis would indicate that multi-family residential could generate fewer daily trips than commercial uses allowed under the current designation; • Transit: There is no public transit in the immediate vicinity; the closest bus line is approximately a half-mile to the north on East Main and is accessible via existing sidewalks;
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82 2016 Privately Initiated Comp Plan Amendment: City Council Public Hearing November 15, 2016
Pierce Transit includes a Shaw Road bus route in their long range plan; the development of higher density housing units in this area would support establishment of future transit routes; • Utilities: Public sewer capacity in this area appears generally sufficient to accommodate either commercial or multi-family residential uses; in either use scenario the applicant would have to provide sufficient on-site capacity for all utilities; • Parcel Applicability: Application of the requested designation change to all four parcels, including parcel 0420351026 that abuts Shaw Road, would result in breaking up the existing AOC/CG designation along Shaw Road; as the applicant is only intending to use that parcel for access, rather than development, it is staff’s and Planning Commission’s recommendation that the 0.5-acre “Shaw Road” parcel remain designated AOC; and • Parcel Applicability: To accommodate the preferred access related to the future site development proposal, the applicant intends to adjust the existing parcel line extending from East Pioneer southward; final approval of any designation change should follow the recording of a staff-approved boundary line revision application. Planning Commission Recommendation Given the above analysis of the required decision criteria and consideration of surrounding site conditions, the Planning Commission unanimously recommends approval of the requested land use and zoning designation amendment, with the following conditions: 1) The half-acre parcel immediately adjacent to Shaw Road (#0420351026) shall not be included in the redesignation recommendation; and 2) If the intent for the redesignation amendment is to align with the revised parcel lines, the applicant shall record a boundary line revision application prior to this designation request being approved by City Council.
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83 2016 Privately Initiated Comp Plan Amendment: City Council Public Hearing November 15, 2016
Appendix A – Comprehensive Plan Policies Existing Land Use Designation: Auto Oriented Commercial DESCRIPTION: Areas for retailing and other commercial services that serve the local community and surrounding market area. DESIGNATION CRITERIA: • Areas which are highly accessible to automobiles at the intersections of and along heavily trafficked arterials • Nodal development of new commercial development and redevelopment is preferred • Discouraged for strip commercial areas without a focus • An intervening transitional land use or extensive buffer should separate high intensity commercial areas from single-family residential neighborhoods LU ‐ 16 Plan for flexible commercial and mixed‐use areas that serve the community, are attractive, are compatible with adjacent land uses, incorporate pedestrian‐scale design, and have long‐term economic vitality. LU ‐ 16.1 Require designated automobile‐oriented commercial areas to maintain a positive functional and aesthetic relationship to the pedestrian oriented commercial area, and encourage developments in such areas to incorporate non‐motorized improvements where possible. LU ‐ 16.2 Buffer general commercial uses from residential neighborhoods with extensive screening and landscaping. LU ‐ 16.3 Provide interconnected parking areas in adjoining commercial development where possible. LU ‐ 16.4 Allow multi‐family residential development, including senior housing projects and accessory residential uses, where such development is ancillary to commercial functions or is part of a mixed‐use development. New single‐family uses shall not be allowed. LU ‐ 16.5 Encourage a mixture of uses that reinforce the pedestrian, bicycle, and transit oriented character. LU ‐ 16.6 Develop a comprehensive streetscape program that creates a pleasant walking environment, including sidewalks, street trees, street furniture, wayfinding signage, distinctive paving at intersections, etc. LU ‐ 17 Allow mixed‐use developments in all commercial designations and design these developments to achieve compatibility among the uses and with adjacent uses. LU ‐ 17.1 Promote high density/intensity mixed‐use development that includes a comprehensive walking and biking system, transit linkages and adjacent urban services. LU ‐ 17.2 Promote mixed‐use projects integrating moderate and high density residential uses with commercial uses in areas designated for pedestrian oriented commercial, limited commercial, and automobile oriented commercial, especially within the City’s two regional growth centers.
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84 2016 Privately Initiated Comp Plan Amendment: City Council Public Hearing November 15, 2016
LU ‐ 17.3 Mixed‐use developments including a residential component within pedestrian oriented commercial (POC) areas should be subject to height, bulk and building design standards with no density limitations imposed. LU ‐ 17.4 Require an urban development form consisting of minimum lot densities and coverage, maximum building setbacks, limits on the size and location of surface parking lots, etc. LU ‐ 17.5 Require high density residential development on vacant lands throughout the urban center.
Proposed Land Use Designation: High Density Residential DESCRIPTION: High density multi-family housing types providing economical and alternative housing choices that help transition between low density residential and employment or commercial areas. DESIGNATION CRITERIA: • Areas capable of being serviced with high capacity urban services and facilities concurrently with development • Adequate and efficient traffic circulation • Should have collector and arterial access and be in proximity to mass transit corridors • May be used for areas in proximity to employment or retail commercial areas as a transitional use • Should not be applied to areas adjacent to single-family residential areas without an intervening transitional land use or buffer LU ‐ 13 Designate high density residential areas in the city, allowing 15‐22 dwelling units per acre. LU ‐ 13.1 High density residential development is intended for areas near employment and/or commercial areas, where high levels of transit are present or likely. This designation creates a transition between commercial uses and lower intensity residential uses. Some commercial uses may also be permitted. LU ‐ 13.2 Encourage high density residential development to utilize innovative approaches to retain significant on‐site vegetation, orient clustered development parallel to the contour of the land form, provide reduced travel lanes and parking and provide age appropriate active community open space. LU ‐ 13.3 Require architectural and site design standards for multiple‐family complexes to promote the development of aesthetically‐appealing projects through quality design
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85 City Council Agenda Item Report
Submitted by: Jeff Wilson Submitting Department: Development Services Meeting Date: 2/09/2021
Subject: Consideration of the City submitting a Conservation Futures grant application to facilitate City acquisition of five parcels located on 12th Avenue SE
Presenter: Ken Cook, Development Engineering Manager
Recommendation: Consideration of the City submitting an application for a Conservation Futures Grant to facilitate City acquisition of the subject property.
Background: LaBelle Investments, LLC, comprised of the owners of five contiguous undeveloped parcels located along 12th Ave SE, has contacted the City seeking sponsorship in the submittal of a Conservation Futures Grant application. If successful, the grant would allow the City to acquire these properties and maintain them as open space. Together, the five parcels total just over twenty acres (see attached map--Exhibit A).
This property has at present a development application for a preliminary major plat of 59 lots. However, the site is entirely encumbered by FEMA floodplain critical area. The FEMA floodplain designation is AO, which is denoted as shallow flooding. Development within the FEMA AO zone is possible, however, it is acknowledged that a better use of the property would be for it to remain primarily undeveloped.
COST AND FINANCIAL CONSIDERATIONS: The LaBelle property has an appraised value of $2,830,0000. The grant request will be for $800,000 to fund the purchase of the property, and the remainder $2,030,000 will be a charitable donation by LaBelle Investments LLC, which will meet the requirement of a 10% match for the Conservation Futures grant program.
The removal of these five parcels from tax rolls would not have a significant impact as the total 2020 assessment for all five parcels is $10,712.
PROPERTY OPERATION AND MAINTAINANCE: In coordination with the City's Parks Department, a portion of the property could be developed into a small neighborhood park. The City's Parks, Recreation and Open Space Plan
86 identifies this area as needing a neighborhood park. The expected cost for the park development is approximately $500,000, with approximately $10,000 annually to maintain it. Development of the park could be done in phases as funds are available.
The remainder of the property will be considered habitat restoration and open space and will be maintained through our Green City Partnership with the Pierce Conservation District and volunteer site stewards.
THE CONSERVATION FUTURES PROGRAM: The Conservation Futures program is a land preservation program for the protection of important open space, recreation, timber lands, wetlands, habitat areas, agricultural and farm lands within the boundaries of Pierce County. Conservation Futures funds are used to acquire land or the rights to future development of land for the benefit and enjoyment of the citizens. In the past ten years, the City has applied for Conservation Futures funding to acquire the Peck property and the Horsley property. The LaBelle property includes floodplains, wetlands, habitat areas, and the potential for development as an active recreation area making it an excellent candidate for the Conservation Futures program.
Council Direction:
Fiscal Impacts: There is no direct monetary obligation for the City in the purchase of the property.
ATTACHMENTS Exhibit A site map
87 QuickView PuyallupEng
Pierce County WA
Tax Parcels Condominium City Limits 1:4,800 0 100 200 400 600 800 Base Parcel Other Fe et Date: 1/28/202881