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AGENDA PAPERS Te Tekau Mā Ono O Whā, 2019 (16 August 2019)

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AGENDA PAPERS Te Tekau Mā Ono O Whā, 2019 (16 August 2019) Te Rūnanga o Ngāi Tahu - Te tekau mā ono o Whā (16 August 2019) - Cover AGENDA PAPERS Te tekau mā ono o Whā, 2019 (16 August 2019) Te Whare o Te Waipounamu 1 Te Rūnanga o Ngāi Tahu - Te tekau mā ono o Whā (16 August 2019) - Agenda TE RŪNANGA O NGĀI TAHU AND NGĀI TAHU CHARITABLE TRUST MEETING AT TE WHARE O TE WAIPOUNAMU COMMENCING AT 9:00AM FRIDAY, 16 AUGUST 2019 AGENDA TAB TIME PRESENTER RĀRANGI TAKE (GENERAL AGENDA) 9:00am Present and Apologies - Kaiwhakahaere Ngā Mate 1. Kaiwhakahaere Rationale for In Committee 2. Kaiwhakahaere Interests Register 3. Kaiwhakahaere Move In-Komiti – Board Only IN KOMITI - BOARD ONLY 9:10am Board only discussion 4. All IN KOMITI HE PEPA WHAKATAUNGA (DECISION PAPERS) 10:00am Monitoring Report NTHC (Q4) 5. Peter Lyman APP 1: NTHC Quarterly Report (Q4) 5.1 Mark Tume / Mike Sang APP 2: NTHC Quarterly Report (Q4) – Executive Summary 5.2 Mark Tume / Mike Sang End of Year Financial Results (verbal report) - Mark Tume HE PEPA MATAPAKI (DISCUSSION PAPERS) Ngāi Tahu Property Development 6. Peter Lyman / Mark Tume / David Kennedy Paramanawa 11.30am Appointments to External Organisations – HSNO Komiti (LATE PAPER) 7. 11.45am Rebecca Clements / Edward Ellison Te Kura Taka Pini – Ngāi Tahu Wai Māori Strategy 8. Gabrielle Huria HE PŪRONGO Ā-WAHA (VERBAL REPORTS) 12.30pm Te Here Report - Tahu Pōtiki Te Apārangi Report - Jo McLean WHAKATŪTURUTANGA O NGĀ MINITI (CONFIRMATION OF MINUTES) 1.00pm In Committee Minutes of 14 June 2019 9. Kaiwhakahaere Action Points / Matters Arising 10. CEO Move out of In-Komiti Ko te wā tina 1.05pm - 1.45pm Te Rūnanga o Ngāi Tahu - Agenda Te tekau mā ono o Whā, 2019 (16 August 2019) 2 Te Rūnanga o Ngāi Tahu - Te tekau mā ono o Whā (16 August 2019) - Agenda TE RŪNANGA O NGĀI TAHU AND NGĀI TAHU CHARITABLE TRUST MEETING AT TE WHARE O TE WAIPOUNAMU COMMENCING AT 9:00AM RĀRANGI TAKE (GENERAL AGENDA CONTINUED) RAUTAKI (STRATEGY) 1.45pm DIS: Haea te Awa - Distribution 11. - Julian Wilcox TE WHATITATA ME TE TAUTUKUNGA (RISK & COMPLIANCE) 2.30pm DEC: Health and Safety Workplan FY20 12. Katie McEwan HE PEPA WHAKATAUNGA (DECISION PAPERS) 2.45pm Te Rūnanga Governance Fee Review 13. Kaiwhakahaere / Katie McEwan Revised Letters of Expectation 2019/20 for the Office and NTHC 14. Peter Lyman/ Katie McEwan WHAKATŪTURUTANGA O NGĀ MINITI (CONFIRMATION OF MINUTES) 3.15pm General Minutes of 14 June 2019 15. Kaiwhakahaere Action Points / Matters Arising 16. CEO HE TAKE NOA (GENERAL BUSINESS) 3.20pm CEO Report 17. CEO Release of In Committee papers - Kaiwhakahaere HE PEPA WHAKAMĀRAMA (INFORMATION PAPERS – TAKEN AS READ) 3.30pm Kaiwhakahaere Report 18. Kaiwhakahaere Common Seals 19. Chris Ford Elections 20. Chris Ford The Office Monitoring Report and Quarterly Report (Q4) 21. Peter Lyman / Darren Beatty Whai Rawa Monitoring Report and Quarterly Report (Q4) 22. Peter Lyman / David Tikao NTFSL Monitoring Report and Quarterly Report (Q4) 23. Peter Lyman / Chris Ford External Organisation Representation - Policy Amendment and New 24. Anelise Hyndman Positions Insider Trading Policy - revised 25. Darren Beatty HE PEPA WHAKAMĀRAMA (INFORMATION PAPERS – TAKEN AS READ) External Issues Update 26. Rebecca Clements 28 June 2019 TRARC update 27. Katie McEwan Te Rūnanga o Ngāi Tahu - Agenda Te tekau mā ono o Whā, 2019 (16 August 2019) 3 Te Rūnanga o Ngāi Tahu - Te tekau mā ono o Whā (16 August 2019) - RĀRANGI TAKE (GENERAL AGENDA) RĀRANGI TAKE (GENERAL AGENDA) 4 1 Te Rūnanga o Ngāi Tahu - Te tekau mā ono o Whā (16 August 2019) - Ngā Mate Te Rūnanga o Ngāi Tahu Ngā Mate May 2019 – August 2019 TE TANGATA Rūnanga Bell, Lindsay Patton Ōraka Aparima, Taumutu, Waihopai Bristol, Yvonne Dierdre Puketeraki, Tūāhurīri, Taumutu. Burke, Michael David Awarua, Hokonui, Ōtākou, Waihao, Taumutu, Waihopai Coburn, Kerry Rose Ōnuku, Ōraka Aparima, Waihopai, Wairewa Durham, Sylvia Catherine Ōtākou Ellison, Weller McNeil Tuwhakairiora Hokonui, Puketeraki, Tūāhurīri, Ōtākou, Taumutu Forsyth, Terrence George Ōraka Aparima, Arowhenua, Ōtākou Ōnuku, Rāpaki, Tūāhurīri, Kopukourarata, Waihao, Gray, Tiahuia Te Puea Herangi Wairewa Grice, James David Puketeraki Kelly, Michael Alexander Awarua, Waihopai Kewene, Phyllis Lorraine Puketeraki Awarua, Puketeraki, Ōraka Aparima, Tūāhurīri, Maxwell, Treasure Raumoa Arowhenua, Moeraki, Waihao, Taumutu, Waihopai Melvin, Betty Mee Ōraka Aparima, Waihopai Nepia, Pirimona Ravon Awarua, Hokonui, Ōraka Aparima, Ōtākou, Waihopai Pierce, Creed Norman Awarua, Ōtākou, Waihopai Solomon, John Te Tarehu Hokonui, Ōtākou Stewart, Ngaire Madeline Ōnuku, Koukourarata Tainui, Pere Ōnuku, Waewae, Tārewa, Irakehu, Ōnuku, Rāpaki, Tūāhurīri, Koukourarata, Waihao, Tikao, George Waitai Wairewa Tillard, James Wallace Ōnuku, Ōraka Aparima, Waihopai, Wairewa Wanhalla, Douglas Norman Awarua, Hokonui, Tūāhurīri, Ōtākou, Taumutu, Waihopai Williams, Dawn Hinehou Hokonui, Puketeraki, Tūāhurīri. Ōtākou, Taumutu Wybrow, John Francis William Awarua, Waihopai Yeatman, Diana Iris Awarua, Tūāhurīri, Moeraki, Waihao, Taumutu, Waihopai. Te Rūnanga o Ngāi Tahu | Ngā Mate Register 5 Te Rūnanga o Ngāi Tahu - Te tekau mā ono o Whā (16 August 2019) - Rationale for In Committee 2 RATIONALE FOR IN COMMITTEE STATUS The following table provides a brief explanation as to the reason(s) for the items to be discussed in a closed forum, and identifies whether, and if so when, the topic will be considered in open meeting(s): IN COMMITTEE – 16 AUGUST 2019 Reason(s) For In Committee Topic Future Intentions Status Monitoring Report - Ngāi Tahu Commercially sensitive information Outcomes of decisions and Holdings – Q4 discussions are released as is appropriate End of Year Financial Results Commercially sensitive information Outcomes of decisions and (verbal report) discussions are released as is appropriate Ngāi Tahu Property Commercially sensitive information Outcomes of decisions and Development discussions are released as is appropriate Appointments to External Sensitive personnel information Outcomes of decisions and Organisations – HSNO Komiti discussions are released as is appropriate Wai Māori Strategy Commercially sensitive information Outcomes of decisions and discussions are released as is appropriate Te Here and Te Apārangi – verbal Commercially sensitive information Outcomes of decisions and reports discussions are released as is appropriate Confirmation of In Committee Commercially sensitive information Outcomes of decisions and Minutes and Action Points / discussions are released as is Matters Arising appropriate External Issues Update Commercially sensitive information Outcomes of decisions and discussions are released as is appropriate TRARC Update – 28 June 2019 Commercially sensitive information Outcomes of decisions and discussions are released as is appropriate Te Rūnanga o Ngāi Tahu Te tekau mā ono o Whā, 2019 (16 August 2019) 6 Te Rūnanga o Ngāi Tahu - Te tekau mā ono o Whā (16 August 2019) - Interests Register 3 TE RŪNANGA REPRESENTATIVES’ INTERESTS REGISTER – 2019 For general disclosures of interest of Te Rūnanga Representatives and Te Rūnanga Alternate Representatives Date of Notification / Rep / Alts Name Position General Disclosure of Interest Appointment Lisa Tumahai 3 Apr 2008 Director Arahura Holding Limited Te Rūnanga o Ngāti Waewae Shareholder Māwhera Incorporation 2015 Trustee Poutini Waiora Trust 12 Dec 2016 Ex. Officio Te Apārangi Komiti 16 Apr 2011 Ex. Officio Te Here Komiti 12 Dec 2016 Kaiwhakahaere Te Rūnanga o Ngāi Tahu (member since 2001) 2001 Executive Te Rūnanga o Ngāti Waewae 2011 Board Member University of Canterbury - Ngāi Tahu Research Centre 2012 Board Member University of Canterbury - Vice Chancellor Maori Advisory Board 2016 Trustee West Coast Primary Health Organisation 6 Dec 2016 Director / Shareholder FLCD Limited 18 Jan 2018 Director He Toki GP Limited 2 March 2018 Director Ngāi Tahu Fisheries Settlement Limited April 2018 Deputy Chair Interim Climate Change Committee 22 June 2018 Director Ngāi Tahu Fisheries Investments Limited 22 June 2018 Director Ngāi Tahu Lobster Quota Limited 22 June 2018 Director Ngāi Tahu Migratory Quota Limited 22 June 2018 Director Ngāi Tahu Pāua Quota Limited 22 June 2018 Director Ngāi Tahu Scampi Quota Limited 22 June 2018 Director Ngāi Tahu Shellfish Quota Limited 22 June 2018 Director Ngāi Tahu Wetfish Quota Limited 16 Jan 2018 General disclosure Daughter - employed in Oranga Team General disclosure Husband – appointed by Waewae to Ngāi Tahu Pounamu Board Director The Aspen Institute NZ Deputy Chair (Interim) Climate Change Committee Gabrielle Huria Principal Advisor Christchurch City Council Te Ngāi Tūāhuriri Rūnanga 01 Jul 2015 Chair / Director Emerge Aotearoa Limited 01 Jul 2015 Chair / Director Emerge Aotearoa Trust 01 Jul 2015 Chair / Director Emerge Aotearoa Housing Trust 15 Feb 2016 Director & shareholder Rawa Hohepa Limited Sept 2018 Deputy Chair Te Rūnanga o Ngāi Tahu Remuneration Committee (Te Whakaue) 3.0 - TRONT Interests Register - August 2019 updates in red Page 1 of 7 7 Te Rūnanga o Ngāi Tahu - Te tekau mā ono o Whā (16 August 2019) - Interests Register 3 TE RŪNANGA REPRESENTATIVES’ INTERESTS REGISTER – 2019 Date of Notification / Rep / Alts Name Position General Disclosure of Interest Appointment General disclosure Gabrielle’s sister is on Ngai Tahu Property Board 20 Apr 2013 Trustee Te Uruti Trust 01 Jul 2015 Director Recovery Solutions Services Limited Riki (Rik)Tainui 9 Dec 2016 Trustee Akaroa Health Hub Ōnuku Rūnanga May 2019 Member Banks Peninsula Pest Free Governance Committee Director Melaleuca Inc 4 Oct 2015 Chair Ōnuku Rūnanga Trustee Positive Directions
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