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OPD 201A - Unit Administration

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OPD 201A - Unit Administration OPD 201A - Unit Administration OPD 201A - Unit Administration Slide 1 Unit 1: Introduction OPD 201A - Unit Administration Unit 1 - Slide 2 Course Goals ● To ensure Administrative Officers and Personnel Officers are able to maintain Unit Records ● Specifically, Administrative Officers and Personnel Officers need to know: ■ Which Form / Report to use ■ When to use Forms / Reports ■ How to complete Forms / Reports ■ What to do with Forms / Reports ■ Why Records Management is important OPD 201A - Unit Administration Unit 1 - Slide 3 Forms and Retention ● Personnel Forms ■ Used by the Personnel Office for the general administration of the NSCC / NLCC units and personnel ● Training Forms ■ Used by the Training Officer in the general administration of the NSCC / NLCC Training Programs but maintained by the Personnel Officer ● Administrative Files ■ Maintained by the Administrative Officer ■ Necessary to the programs but do not fit into Personnel or Training Form category OPD 201A - Unit Administration Unit 1 - Slide 4 Where to Get Forms ● Sea Cadet Web Site ■ http://resources.seacadets.org/ forms.html ● Sea Cadet Headquarters ■ For those units that do not have access to the web-site. OPD 201A - Unit Administration Unit 1 - Slide 5 OPD 201A - Unit Administration Slide 6 OPD 201A - Unit Administration Slide 7 Agenda ● Unit 1 – Introduction ● Unit 2 – Service Jackets ● Lunch ● Unit 3 – Monthly Activity Report and Quarterly MARS Report ● Unit 4 – Annual Nominations ● Unit 5 – Annual Inspection ● Questions / Wrap Up and Close OPD 201A - Unit Administration Unit 1 - Slide 8 UNIT 2 – Service Jackets OPD 201A - Unit Administration Unit 2 - Slide 9 UNIT 2 - Advanced Organizer Objectives ● Explain what service jackets are used for and why they are important. ● Recognize a service jacket and distinguish between a cadet or officer service jacket. ● Select the correct service jacket to use when enrolling either a cadet or officer. ● Explain how documents are organized in the service jacket. ● Identify current Sea Cadet Forms contained in the service jacket. ● Identify the differences in procedures and documentation between Navy League and Sea Cadets. ● Identify the difference in procedures and documentation between cadets and officers. OPD 201A - Unit Administration Unit 2 - Slide 10 LESSON 1 - Introduction to Service Jackets Purpose of Service Jacket ● An Official Record of Activity ● Documents: ■ Medical History ■ Emergency Information ■ Advancements ■ Training ■ Achievements ■ Disciplinary Action ● Required for: ■ Navy League Cadets ■ Sea Cadets ■ Officers ■ Instructors OPD 201A - Unit Administration Unit 2 - Slide 11 LESSON 1 - Introduction to Service Jackets Service Jacket Life Cycle Application Navy League Age 11-13 Enrollment Navy League Participation Transfer Sea Cadet Age 13-18 or Exit Enrollment Sea Cadet Participation Exit or Application Re-Apply Enrollment as Age 18+ Midshipman or Officer OPD 201A - Unit Administration Unit 2 - Slide 12 LESSON 1 - Introduction to Service Jackets Two Service Jackets ● Enlisted (Cadet) Service Jacket ■ Navy League Cadet ■ Sea Cadets ● Officer Service Jacket ■ Midshipman ■ Officer ■ Instructor ● Same as Navy Uses Except . ■ Stamp in Red Ink (front / back) ■ “US Naval Sea Cadets” ■ Obtain from Military Facility Host ● Plain Manila Folders ■ Acceptable if Service Jackets are not available. ■ Label Cadet or Officer ■ Stamp in Red Ink (front / back) ■ “US Naval Sea Cadets” OPD 201A - Unit Administration Unit 2 - Slide 13 LESSON 1 - Introduction to Service Jackets Cadet Service Jackets ● Stamp service jacket in red ink on ● While cadet is on Advanced Training, front and back with: U.S. NAVAL SEA the upper most pages should be (top CADET CORPS to bottom) : ● Place all forms in each section in 1. Copy of Cadet ID Card (front/back) reverse chronological order 2. Copy of NSCADM 009 forwarded to Jan 00 Headquarters upon Cadet’s dis- June 01 enrollment Oct 01 3. NSCADM 001 Cadet Application 4. Medical Forms ● Stamp all DOD/DOT forms on bottom in red with service jacket stamp ● Upon completion of training, move noted above. NSCTNG 005/003 Check-off List for Two Week Training (TWT) to the ● Place Annual Verification by CO or appropriate position on left side. designated officer on inside left front cover within 10 days of Jan 1st. OPD 201A - Unit Administration Unit 2 - Slide 14 LESSON 1 - Introduction to Service Jackets Officer Service Jackets ● Stamp service jacket in red ink on ● While officer is currently serving as a front and back with: U.S. NAVAL Training Escort, a copy of the letter SEA CADET CORPS orders will be placed on the right side, on top. ● Place all forms in each section in reverse chronological order ● Upon completion, file Escort Jan 00 Authorization in appropriate position June 01 on left side. Oct 01 ● Stamp all DOD/DOT forms on bottom in red with service jacket stamp noted above. ● Place Annual Verification by CO or designated officer on inside left front cover within 10 days of Jan 1st. OPD 201A - Unit Administration Unit 2 - Slide 15 LESSON 2 - Application Application Procedures ● Events Trigger… ■ Which Form is Used ■ When Each Form is Completed ● Forms To Be Discussed ■ NSCADM 001 Cadet Application ■ NSCADM 020 Medical History ■ NSCADM 021 Medical Examination ■ NSCADM 004 Parental Agreement OPD 201A - Unit Administration Unit 2 - Slide 16 LESSON 2 - Application Application: Review ● Exceptions to Process ■ Standard physicians health form or school year physicals can be used in place of NSCADM 021. ■ Copy of immunization records can be attached, if available ● Hints / Tips ■ Explain all costs up front ■ Explain all medical criteria up front ● NSCC and NLCC Differences ■ None OPD 201A - Unit Administration Unit 2 - Slide 24 LESSON 2 - Application Case Study #1 NLCC ● Parents and Cadet return with paperwork and check in hand. ● What happens next? OPD 201A - Unit Administration Unit 2 - Slide 25 LESSON 3 - Enrollment Enrollment Procedures ● Events Trigger . ■ Which Form is Used ■ When Each Form is Completed ● Forms To Be Discussed ■ NSCADM 001 Cadet Application and Agreement ■ NSCADM 007 Cadet Enrollment ● ID Card ■ Received from USNSCC Headquarters ■ Copy of front side placed in service jacket OPD 201A - Unit Administration Unit 2 - Slide 26 LESSON 3 - Enrollment Enrollment: Review ● Exceptions to Process ■ Partial year enrollments are only acceptable for Sea Cadets in their senior year of high school ■ Waiver may be requested for potential NLCC Cadets who are 10 years old. ● Hints/Tips ■ Fill out NSCADM 007 completely or it may be returned by Headquarters ■ Include any requests for waiver with the form ● NSCC and NLCC Differences ■ Enrollment fees (NSCADM 007) OPD 201A - Unit Administration Unit 2 - Slide 29 LESSON 3 - Enrollment Enrollment Quiz ● How many NSCADM 007 forms would need to be submitted if you enrolled: ■ 1 Sea Cadet ■ 5 Sea Cadets ■ 6 Sea Cadets ■ 4 Sea Cadets and 1 Navy League Cadet ■ 3 Sea Cadets, 4 Navy League Cadets, and 1 Officer OPD 201A - Unit Administration Unit 2 - Slide 30 LESSON 4 - Participation Participation Procedures ● Events Trigger… ■ Which Form is Used ■ When Each Form is Completed ● Forms To Be Discussed ■ NSCADM 009 Record of Advancement ■ NSCADM 008 Administrative Remarks ■ NSCADM 029 NLCC Certificate of Advancement ■ NSCADM 030 NLCC PO Appointment ■ NSCADM 024 NSCC Certificate of Advancement ■ NSCADM 025 NSCC PO Appointment ■ NSCADM 022 Accident Report OPD 201A - Unit Administration Unit 2 - Slide 31 LESSON 4 - Participation Participation: Review ● Minimum Requirements ■ Cadets must attend 75% of all drills ● Hints / Tips ■ Keep parents informed ■ Keep parents involved ● NSCC and NLCC Differences ■ NLC Forms Vs NSC Forms ■ Age impacts certain participation eligibility OPD 201A - Unit Administration Unit 2 - Slide 40 LESSON 4 - Participation Case Study #2 NLCC ● Cadet requests to go to NLCC Recruit Training ● What happens next? OPD 201A - Unit Administration Unit 2 - Slide 41 LESSON 5 - Transfer / Discharge Procedures Transfer / Discharge ● Events Trigger . ■ Which Form is Used ■ When Each Form is Completed ● Forms To Be Discussed ■ NSCADM 031 NLCC Certificate of Discharge ■ NSCADM 008 Administrative Remarks ■ NSCADM 028 NSCC Certificate of Discharge OPD 201A - Unit Administration Unit 2 - Slide 42 OPD 201A - Unit Administration Slide 44 LESSON 5 - Transfer / Discharge Procedures Disciplinary Discharges ● Examples: ■ Repeated and severe disciplinary issues resulting in recommendation by unit officers for discharge ■ Severe incident that places other cadets or officers in danger ■ Conviction of a felony ● Unit Commanding Officer ■ Disciplinary investigation conducted by the unit CO ■ Witness statements ■ Police reports ■ Complaint letters ■ Interview with cadet ■ Interview with parents ■ Regional Director input and recommendation ● Documented on NSCADM 008 Administrative Remarks OPD 201A - Unit Administration Unit 2 - Slide 46 LESSON 5 - Transfer / Discharge Procedures Transfer / Discharge: Review ● Minimum Requirements ■ Unit MUST maintain copy of NSCADM 009 ■ Copy of NSCADM 009 sent to Headquarters ● Service Jacket Retention ■ Give to parent if cadet is leaving the program in good standing ■ See Administrative Manual for transfers to other units ■ Unit must maintain complete service jacket for one year if disciplinary discharge ● NSCC and NLCC Differences ■ NLC Forms Vs NSC Forms ■ Navy League cadet transfers and enrolls ■ Sea Cadet exits and reapplies OPD 201A - Unit Administration Unit 2 - Slide 47 LESSON 5 - Transfer / Discharge Procedures Case
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