OPD 201A - Unit Administration
OPD 201A - Unit Administration Slide 1 Unit 1: Introduction
OPD 201A - Unit Administration Unit 1 - Slide 2 Course Goals
● To ensure Administrative Officers and Personnel Officers are able to maintain Unit Records
● Specifically, Administrative Officers and Personnel Officers need to know: ■ Which Form / Report to use ■ When to use Forms / Reports ■ How to complete Forms / Reports ■ What to do with Forms / Reports ■ Why Records Management is important
OPD 201A - Unit Administration Unit 1 - Slide 3 Forms and Retention
● Personnel Forms ■ Used by the Personnel Office for the general administration of the NSCC / NLCC units and personnel
● Training Forms ■ Used by the Training Officer in the general administration of the NSCC / NLCC Training Programs but maintained by the Personnel Officer
● Administrative Files ■ Maintained by the Administrative Officer ■ Necessary to the programs but do not fit into Personnel or Training Form category
OPD 201A - Unit Administration Unit 1 - Slide 4 Where to Get Forms
● Sea Cadet Web Site ■ http://resources.seacadets.org/ forms.html
● Sea Cadet Headquarters ■ For those units that do not have access to the web-site.
OPD 201A - Unit Administration Unit 1 - Slide 5 OPD 201A - Unit Administration Slide 6 OPD 201A - Unit Administration Slide 7 Agenda
● Unit 1 – Introduction
● Unit 2 – Service Jackets
● Lunch
● Unit 3 – Monthly Activity Report and Quarterly MARS Report
● Unit 4 – Annual Nominations
● Unit 5 – Annual Inspection
● Questions / Wrap Up and Close
OPD 201A - Unit Administration Unit 1 - Slide 8 UNIT 2 – Service Jackets
OPD 201A - Unit Administration Unit 2 - Slide 9 UNIT 2 - Advanced Organizer
Objectives
● Explain what service jackets are used for and why they are important.
● Recognize a service jacket and distinguish between a cadet or officer service jacket.
● Select the correct service jacket to use when enrolling either a cadet or officer.
● Explain how documents are organized in the service jacket.
● Identify current Sea Cadet Forms contained in the service jacket.
● Identify the differences in procedures and documentation between Navy League and Sea Cadets.
● Identify the difference in procedures and documentation between cadets and officers.
OPD 201A - Unit Administration Unit 2 - Slide 10 LESSON 1 - Introduction to Service Jackets
Purpose of Service Jacket
● An Official Record of Activity
● Documents: ■ Medical History ■ Emergency Information ■ Advancements ■ Training ■ Achievements ■ Disciplinary Action
● Required for: ■ Navy League Cadets ■ Sea Cadets ■ Officers ■ Instructors
OPD 201A - Unit Administration Unit 2 - Slide 11 LESSON 1 - Introduction to Service Jackets
Service Jacket Life Cycle
Application
Navy League Age 11-13 Enrollment Navy League Participation Transfer Sea Cadet Age 13-18 or Exit Enrollment Sea Cadet Participation Exit or Application Re-Apply
Enrollment as Age 18+ Midshipman or Officer
OPD 201A - Unit Administration Unit 2 - Slide 12 LESSON 1 - Introduction to Service Jackets
Two Service Jackets
● Enlisted (Cadet) Service Jacket ■ Navy League Cadet ■ Sea Cadets
● Officer Service Jacket ■ Midshipman ■ Officer ■ Instructor
● Same as Navy Uses Except . . . ■ Stamp in Red Ink (front / back) ■ “US Naval Sea Cadets” ■ Obtain from Military Facility Host
● Plain Manila Folders ■ Acceptable if Service Jackets are not available. ■ Label Cadet or Officer ■ Stamp in Red Ink (front / back) ■ “US Naval Sea Cadets” OPD 201A - Unit Administration Unit 2 - Slide 13 LESSON 1 - Introduction to Service Jackets
Cadet Service Jackets
● Stamp service jacket in red ink on ● While cadet is on Advanced Training, front and back with: U.S. NAVAL SEA the upper most pages should be (top CADET CORPS to bottom) :
● Place all forms in each section in 1. Copy of Cadet ID Card (front/back) reverse chronological order 2. Copy of NSCADM 009 forwarded to Jan 00 Headquarters upon Cadet’s dis- June 01 enrollment Oct 01 3. NSCADM 001 Cadet Application 4. Medical Forms
● Stamp all DOD/DOT forms on bottom in red with service jacket stamp ● Upon completion of training, move noted above. NSCTNG 005/003 Check-off List for Two Week Training (TWT) to the ● Place Annual Verification by CO or appropriate position on left side. designated officer on inside left front cover within 10 days of Jan 1st.
OPD 201A - Unit Administration Unit 2 - Slide 14 LESSON 1 - Introduction to Service Jackets Officer Service Jackets
● Stamp service jacket in red ink on ● While officer is currently serving as a front and back with: U.S. NAVAL Training Escort, a copy of the letter SEA CADET CORPS orders will be placed on the right side, on top. ● Place all forms in each section in reverse chronological order ● Upon completion, file Escort Jan 00 Authorization in appropriate position June 01 on left side. Oct 01
● Stamp all DOD/DOT forms on bottom in red with service jacket stamp noted above.
● Place Annual Verification by CO or designated officer on inside left front cover within 10 days of Jan 1st.
OPD 201A - Unit Administration Unit 2 - Slide 15 LESSON 2 - Application
Application Procedures
● Events Trigger…
■ Which Form is Used
■ When Each Form is Completed
● Forms To Be Discussed
■ NSCADM 001 Cadet Application
■ NSCADM 020 Medical History
■ NSCADM 021 Medical Examination
■ NSCADM 004 Parental Agreement
OPD 201A - Unit Administration Unit 2 - Slide 16
LESSON 2 - Application
Application: Review
● Exceptions to Process
■ Standard physicians health form or school year physicals can be used in place of NSCADM 021.
■ Copy of immunization records can be attached, if available
● Hints / Tips
■ Explain all costs up front
■ Explain all medical criteria up front
● NSCC and NLCC Differences
■ None
OPD 201A - Unit Administration Unit 2 - Slide 24 LESSON 2 - Application
Case Study #1 NLCC
● Parents and Cadet return with paperwork and check in hand.
● What happens next?
OPD 201A - Unit Administration Unit 2 - Slide 25 LESSON 3 - Enrollment
Enrollment Procedures
● Events Trigger . . . ■ Which Form is Used ■ When Each Form is Completed
● Forms To Be Discussed ■ NSCADM 001 Cadet Application and Agreement ■ NSCADM 007 Cadet Enrollment
● ID Card ■ Received from USNSCC Headquarters ■ Copy of front side placed in service jacket
OPD 201A - Unit Administration Unit 2 - Slide 26
LESSON 3 - Enrollment
Enrollment: Review
● Exceptions to Process ■ Partial year enrollments are only acceptable for Sea Cadets in their senior year of high school ■ Waiver may be requested for potential NLCC Cadets who are 10 years old.
● Hints/Tips ■ Fill out NSCADM 007 completely or it may be returned by Headquarters ■ Include any requests for waiver with the form
● NSCC and NLCC Differences ■ Enrollment fees (NSCADM 007)
OPD 201A - Unit Administration Unit 2 - Slide 29 LESSON 3 - Enrollment
Enrollment Quiz
● How many NSCADM 007 forms would need to be submitted if you enrolled:
■ 1 Sea Cadet
■ 5 Sea Cadets
■ 6 Sea Cadets
■ 4 Sea Cadets and 1 Navy League Cadet
■ 3 Sea Cadets, 4 Navy League Cadets, and 1 Officer
OPD 201A - Unit Administration Unit 2 - Slide 30 LESSON 4 - Participation
Participation Procedures
● Events Trigger…
■ Which Form is Used
■ When Each Form is Completed
● Forms To Be Discussed
■ NSCADM 009 Record of Advancement
■ NSCADM 008 Administrative Remarks
■ NSCADM 029 NLCC Certificate of Advancement
■ NSCADM 030 NLCC PO Appointment
■ NSCADM 024 NSCC Certificate of Advancement
■ NSCADM 025 NSCC PO Appointment
■ NSCADM 022 Accident Report
OPD 201A - Unit Administration Unit 2 - Slide 31
LESSON 4 - Participation
Participation: Review
● Minimum Requirements ■ Cadets must attend 75% of all drills
● Hints / Tips ■ Keep parents informed ■ Keep parents involved
● NSCC and NLCC Differences ■ NLC Forms Vs NSC Forms ■ Age impacts certain participation eligibility
OPD 201A - Unit Administration Unit 2 - Slide 40 LESSON 4 - Participation
Case Study #2 NLCC
● Cadet requests to go to NLCC Recruit Training
● What happens next?
OPD 201A - Unit Administration Unit 2 - Slide 41 LESSON 5 - Transfer / Discharge Procedures
Transfer / Discharge
● Events Trigger . . . ■ Which Form is Used ■ When Each Form is Completed
● Forms To Be Discussed
■ NSCADM 031 NLCC Certificate of Discharge
■ NSCADM 008 Administrative Remarks
■ NSCADM 028 NSCC Certificate of Discharge
OPD 201A - Unit Administration Unit 2 - Slide 42
OPD 201A - Unit Administration Slide 44
LESSON 5 - Transfer / Discharge Procedures
Disciplinary Discharges
● Examples: ■ Repeated and severe disciplinary issues resulting in recommendation by unit officers for discharge ■ Severe incident that places other cadets or officers in danger ■ Conviction of a felony
● Unit Commanding Officer ■ Disciplinary investigation conducted by the unit CO ■ Witness statements ■ Police reports ■ Complaint letters ■ Interview with cadet ■ Interview with parents ■ Regional Director input and recommendation
● Documented on NSCADM 008 Administrative Remarks
OPD 201A - Unit Administration Unit 2 - Slide 46 LESSON 5 - Transfer / Discharge Procedures
Transfer / Discharge: Review
● Minimum Requirements ■ Unit MUST maintain copy of NSCADM 009 ■ Copy of NSCADM 009 sent to Headquarters
● Service Jacket Retention ■ Give to parent if cadet is leaving the program in good standing ■ See Administrative Manual for transfers to other units ■ Unit must maintain complete service jacket for one year if disciplinary discharge
● NSCC and NLCC Differences ■ NLC Forms Vs NSC Forms ■ Navy League cadet transfers and enrolls ■ Sea Cadet exits and reapplies
OPD 201A - Unit Administration Unit 2 - Slide 47 LESSON 5 - Transfer / Discharge Procedures
Case Study #3 NLCC
● Navy League Cadet transfers to Sea Cadet unit.
● What happens next?
OPD 201A - Unit Administration Unit 2 - Slide 48 LESSON 5 - Transfer / Discharge Procedures
Case Study #4 NSCC
● Sea Cadet decides to quit program
● What happens next?
OPD 201A - Unit Administration Unit 2 - Slide 49 LESSON 6 - Officer / Midshipman Service Jackets
Officer Service Jacket
● Similar to Cadet Service Jacket
● Documentation Specific to Adult Involvement in a Youth Program ■ Cadets’ Safety ■ Background Checks ■ Recommendations from Peers ■ Prior Military Involvement ■ Prior Social Involvement ■ Professional Background
OPD 201A - Unit Administration Unit 2 - Slide 50 Candidate for NSCC Adult Leader Qualifications •21+ years old New Officer •Waiver for those older than 65 years •U.S. citizen or waiver for non-citizen •Successful completion of background check Promotion •Enrollment paperwork, specified in Admin Manual Guidelines
Current NSCC No Midshipman for at Candidate’s least 1 yr? Choice
Warrant Officer Yes Instructor Additional Qualifications • Former Armed Forces, E-6 or above Ensign • Received Honorable Discharge Qualifications • Officer/MIDN Study Guide • Officer 101 Optional “Jump” into • Copy of DD-214 Normal Promotion Path • Officer/MIDN Study Guide • Over age 35 • 1 year as INST (waived for MIDN) • 1 year NSCC Time in Service “Jump” Promotions work the same as for INST Notes: Lieutenant, Junior Grade • All NSCC Time in Service for MIDN is reset to zero upon Qualifications appointment to Ensign. MIDN receive the benefit of immediate appointment to ENS, skipping the mandatory • Officer 201 Optional “Jump” into Normal Promotion Path one year as an Instructor. Because of the Minimum • 1 TWT as an ENS, INST, or WO NSCC Time in Service requirement for LTJG, former • 1 year as ENS (waived for INST, WO) MIDN are not eligible for promotion to LTJG for 3 years • 3 years min. NSCC Time in Service after appointment to ENS. • Officer TWT is now the same as Cadet TWT. Ten days, five of which must be consecutive. • Existing Minimum NSCC Time in Service for INST and Lieutenant WO is recognized. Starting in 2001, INST and WO can Qualifications apply for “jump:” promotions at the appropriate level, • Officer 301 Optional “Jump” into assuming that all other qualifications are met. • 1 TWT as a LTJG or 2 TWTs for INST, WO Normal Promotion Path • Once in the “normal” promotion cycle, (NES, LTJG, LT, LCMR), you may not “bank” TWT sessions for • 3 years as LTJG (waived for INST, WO) subsequent promotions. For example, if an Ensign • 6 years min. NSCC Time in Service performs 2 TWT sessions, only 1 counts for promotion to LTJG. The extra TWT session does not apply towards promotion to LT. Lieutenant Commander • Officer 401 Course still to be developed. If not developed in time for 2001 Promotion Board, this requirement will be Qualifications waived for that board and instituted for the 2002 board. • Officer 401 – see Notes • Commanding Officers must have received an Unit Annual Optional “Jump” into • 1 TWT as a LT or 3 TWTs for INST, WO Normal Promotion Path Inspection score of 2.5 of greater the year that they with • One career TWT must be a Recruit Training to promote. • 4 years as LT (waived for INST, WO) • Regional Staff who meet all promotion requirements may be promoted up to LCMR and there are no unit allowance • 10 years min. NSCC Time in Service OPD 201A - Unit Administration limitations for regional staff promotions.Slide 51 LESSON 6 - Officer / Midshipman Service Jackets
Officer Application
● Forms and Documentation Used ■ NSCADM 003 Officer Application ◆ attach a full length photograph ◆ everyone comes in as an instructor for one year
■ NSCADM 005 References ◆ requires 3 references ◆ complete 1 sheet per reference
OPD 201A - Unit Administration Unit 2 - Slide 52
LESSON 6 - Officer / Midshipman Service Jackets
Officer Enrollment
● Forms and Documentation Used ■ NSCADM 006 Officer Enrollment ◆ Can submit six on one form ◆ Verify enrollment fee types are correct
■ Letter of Original Appointment
OPD 201A - Unit Administration Unit 2 - Slide 58
LESSON 6 - Officer / Midshipman Service Jackets
Case Study #5 NSCC
● A former Cadet who is 18 years old and a high school graduate, is interested in becoming a midshipman.
● What happens next?
OPD 201A - Unit Administration Unit 2 - Slide 61 LESSON 6 - Officer / Midshipman Service Jackets
Officer Participation
● Forms and Documentation Used ■ NSCADM 017 Annual Evaluation Promotion Form
■ Citations and Letters of Commendation
OPD 201A - Unit Administration Unit 2 - Slide 62 LESSON 6 - Officer / Midshipman Service Jackets
Purpose of Officer Evaluation
● Annual Evaluation
● Officer Promotion
● For Unit Officer ■ Commanding Officer completes the NSCADM 017 ■ For promotion from Ensign to LTJG, the NSCADM 017 goes to the Regional Director for approval, sent to the Field Representative for endorsement, and is forwarded to Headquarters
● For Commanding Officer ■ Regional Director completes, is endorsed by the Field Representative and then forwarded to Headquarters
OPD 201A - Unit Administration Unit 2 - Slide 63
OPD 201A - Unit Administration Slide 65 LESSON 6 - Officer / Midshipman Service Jackets
Officer Transfer / Exit
● Forms Used ■ NSCADM 002 Monthly Activity Report
■ Quarterly MARS Report
OPD 201A - Unit Administration Unit 2 - Slide 66 UNIT 2 - Review Summary UNIT 2 Summary & Questions
Objectives:
● Explain what service jackets are used for and why they are important.
● Recognize a service jacket and distinguish between a cadet or officer service jacket.
● Select the correct service jacket to use when enrolling either a cadet or officer.
● Explain how documents are organized in the service jacket.
● Identify current Sea Cadet Forms contained in the service jacket.
● Identify the differences in procedures and documentation between Navy League and Sea Cadets.
● Identify the difference in procedures and documentation between cadets and officers.
OPD 201A - Unit Administration Unit 2 - Slide 67 UNIT 3 – Monthly Activity Report
OPD 201A - Unit Administration Unit 3 - Slide 68 UNIT 3 - Advanced Organizer
Objectives
● Explain the purpose and significance of the Monthly Activity Report.
● Recognize when the Monthly Activity Report is due and the significance of submitting the report on a timely basis.
● Recognize the linkage between the information contained in the service jackets and information required as part of the Monthly Activity Report.
● Recognize the linkage between the Monthly Activity Report and the Quarterly MARS Report.
● Explain the purpose and significance of the Quarterly MARS Report.
● Manage enrollment and retention utilizing the Quarterly MARS Report as a management tool.
OPD 201A - Unit Administration Unit 3 - Slide 69 LESSON 1 - Introduction to MARS Purpose of Monthly Activity Report
● Snapshot of Unit Progress for: ■ Unit Commanding Officer ■ Regional Director ■ Sponsoring Committee Chairperson ■ Field Representative ■ Headquarters
● Unit Management Tool ■ Track cadet training and advancement ■ Track trends in attendance ■ Aid in preparation for Annual Inspection
● Annual Inspection Score ■ Monthly Submission ■ Timely Submission
OPD 201A - Unit Administration Unit 3 - Slide 70 LESSON 1 - Introduction to MARS
NAVAL SEA CADETS CORPS MONTHLY CHECK-OFF LIST REPORTS DUE AT NHQ
MONTH DUE BY ITEM CHECK- OFF
JANUARY 1 ANNUAL INSPECTION REPORT ______15 MONTHLY ACTIVITY REPORT – DEC ______
FEBRUARY 15 VERIFIED MARS REPORT ______15 MONTHLY ACTIVITY REPORT – JAN ______
MARCH 15 MONTHLY ACTIVITY REPORT – FEB ______31 OFFICER EVALUATIONS (NSCADM 017) ______31 ANNUAL INSPECTION PERIOD ENDS* ______(NSCADM 018) BUDGET/AUDIT REPORT) ______
APRIL 15 MONTHLY ACTIVITY REPORT – MAR ______30 DEADLINE FOR INSPECTION REPORTS ______
MAY 15 VERIFIED MARS REPORT ______15 MONTHLY ACTIVITY REPORT – APR ______15 DEADLINE FOR SCHOLARSHIP NOMINATIONS
JUNE 15 MONTHLY ACTIVITY REPORT – MAY ______
JULY 15 MONTHLY ACTIVITY REPORT – JUN ______ORDER MATERIALS FOR FALL RECRUITING ______
AUGUST 15 VERIFIED MARS REPORT ______15 MONTHLY ACTIVITY REPORT – JUL ______
SEPTEMBER 15 MONTHLY ACTIVITY REPORT – AUG ______
OCTOBER 15 MONTHLY ACTIVITY REPORT – SEP ______
NOVEMBER 1 OFFICER / CADET OF THE YEAR** ______15 OFFICER PROMOTION RECOMMENDATIONS ______15 MONTHLY ACTIVITY REPORT – OCT ______CONDUCT PRE-INSPECTION*** ______
DECEMBER 15 MONTHLY ACTIVITY REPORT – NOV ______NSCTNG003 & NSCTNG004 (SEND AS COMPLETED DURING YEAR ______
*ANNUAL INSPECTION PERIOD (1 JAN-31 MAR) WHEN UNIT INSPECTION IS COMPLETED FORWARD A SEPARATE INSPECTION REPORT COPY OF EACH TO NHQ, AREA FIELD REP, AND REGIONAL DIRECTOR (INCLUDE BUDGET/AUDIT REPORT WITH EACH) **UNIT RECOMMENDATIONS SENT TO REGIONAL DIRECTOR ***UNIT ACTIVITY – NOTHING SENT TO NHQ
OPD 201A - Unit Administration Unit 3 - Slide 71 LESSON 1 - Introduction to MARS
Linkage to Service Jackets
Service Service Service Service Service Jacket Jacket Jacket Jacket Jacket
Monthly Activity Report
• New Enrollments • Dates of Dis-Enrollments • Courses Completed • Training Attended • Advancements
OPD 201A - Unit Administration Unit 3 - Slide 72 LESSON 2 - Completing Monthly Activity Report
Key Points to Remember
● Turn reports in on time
● Calculate attendance percentage correctly
● Submit to: ■ Headquarters ■ Field Representative ■ Regional Director ■ USCC Committee Chairperson
OPD 201A - Unit Administration Unit 3 - Slide 73 OPD 201A - Unit Administration Slide 74 OPD 201A - Unit Administration Slide 75 OPD 201A - Unit Administration Slide 76 LESSON 3 – Quarterly MARS Report Purpose of Quarterly MARS Report
● Listing of Active / Inactive Members ■ Dues Expired ■ Dues to be Renewed ■ Dues not Paid
● Audit and Correct ■ Incorrect Addresses / Phones ■ Dis-Enrolled Cadets ■ Dis-Enrolled Officers
● Return to Headquarters by: ■ 30 Days after receipt
OPD 201A - Unit Administration Unit 3 - Slide 77 LESSON 3 – Quarterly MARS Report
MARS Report
3-Apr-00 MARS Report Unit: 063REG Type: Name/Address Membership status = SSN Birth Date Enroll/ Home # Study Prof Eval2
ACTIVE Rank Date Expire Work # Guide Dev A LT MILDRED A STEELE NSCC 007-40-0227 12/30/1944 Aug 1984 (803)389-7766 H P 123 96 1978 W OLD #4 HWY 07/01/1087 Aug 2000 W SCRANTON SC 29591-5675 D MIDN-T JOHN P BRICE NSCC 591-20-6800 06/12/1980 Jun 1999 (910)892-8949 H P 1207 HINSON RD 06/03/1999 Jun 2001 W DUNN NC 28334-9572 Totals ACTIVE Membership for Unit 063REG Officers Active Duty Midshipmen Instructors Sea Cadets (M) Sea Cadets (F) League (M) League (F) Other Total 11 0 1 0 0 0 0 0 0 12 INACTIVE MEMBERSHIP A LT JOHN EDWARD STEELE NSCC 247-86-9174 05/04/1949 Mar 1989 (803)389-7766 H P 96 1978 W OLD #4 HWY 04/10/1997 Mar 2000 (803)669-3911 W SCRANTON SC 29591-5675 Totals INACTIVE Membership for Unit 063REG Officers Active Duty Midshipmen Instructors Sea Cadets (M) Sea Cadets (F) League (M) League (F) Other Total 1 0 0 0 0 0 0 0 0 1 Membership Totals (Active & Inactive) for Unit 063REG Officers Active Duty Midshipmen Instructors Sea Cadets (M) Sea Cadets (F) League (M) League (F) Other Total 12 0 1 0 0 0 0 0 0 13
OPD 201A - Unit Administration Unit 3 - Slide 78 UNIT 3 - Review Summary UNIT 3 Monthly Activity Report
Objectives:
● Explain the purpose and significance of the Monthly Activity Report.
● Recognize when the Monthly Activity Report is due and the significance of submitting the report on a timely basis.
● Recognize the linkage between the information contained in the service jackets and information required as part of the Monthly Activity Report.
● Recognize the linkage between the Monthly Activity Report and the Quarterly MARS Report.
● Explain the purpose and significance of the Quarterly MARS Report.
● Manage enrollment and retention utilizing the Quarterly MARS Report as a management tool.
OPD 201A - Unit Administration Unit 3 - Slide 79 UNIT 4 – Annual Nominations
OPD 201A - Unit Administration Unit 4 - Slide 80 UNIT 4 - Advanced Organizer
UNIT 4 Annual Nominations
Objective:
● Recognize the significance and linkage of the information maintained in the service jacket with the quality of award nominations.
● Recognize the scholarship cut-off date and its relationship to college acceptance and admission.
OPD 201A - Unit Administration Unit 4 - Slide 81 LESSON 1 - Nominations
NAVAL SEA CADETS CORPS MONTHLY CHECK-OFF LIST REPORTS DUE AT NHQ
MONTH DUE BY ITEM CHECK- OFF
JANUARY 1 ANNUAL INSPECTION REPORT ______15 MONTHLY ACTIVITY REPORT – DEC ______
FEBRUARY 15 VERIFIED MARS REPORT ______15 MONTHLY ACTIVITY REPORT – JAN ______
MARCH 15 MONTHLY ACTIVITY REPORT – FEB ______31 OFFICER EVALUATIONS (NSCADM 017) ______31 ANNUAL INSPECTION PERIOD ENDS* ______(NSCADM 018) BUDGET/AUDIT REPORT) ______
APRIL 15 MONTHLY ACTIVITY REPORT – MAR ______30 DEADLINE FOR INSPECTION REPORTS ______
MAY 15 VERIFIED MARS REPORT ______15 MONTHLY ACTIVITY REPORT – APR ______15 DEADLINE FOR SCHOLARSHIP NOMINATIONS
JUNE 15 MONTHLY ACTIVITY REPORT – MAY ______
JULY 15 MONTHLY ACTIVITY REPORT – JUN ______ORDER MATERIALS FOR FALL RECRUITING ______
AUGUST 15 VERIFIED MARS REPORT ______15 MONTHLY ACTIVITY REPORT – JUL ______
SEPTEMBER 15 MONTHLY ACTIVITY REPORT – AUG ______
OCTOBER 15 MONTHLY ACTIVITY REPORT – SEP ______
NOVEMBER 1 OFFICER / CADET OF THE YEAR** ______15 OFFICER PROMOTION RECOMMENDATIONS ______15 MONTHLY ACTIVITY REPORT – OCT ______CONDUCT PRE-INSPECTION*** ______
DECEMBER 15 MONTHLY ACTIVITY REPORT – NOV ______NSCTNG003 & NSCTNG004 (SEND AS COMPLETED DURING YEAR ______
*ANNUAL INSPECTION PERIOD (1 JAN-31 MAR) WHEN UNIT INSPECTION IS COMPLETED FORWARD A SEPARATE INSPECTION REPORT COPY OF EACH TO NHQ, AREA FIELD REP, AND REGIONAL DIRECTOR (INCLUDE BUDGET/AUDIT REPORT WITH EACH) **UNIT RECOMMENDATIONS SENT TO REGIONAL DIRECTOR ***UNIT ACTIVITY – NOTHING SENT TO NHQ
OPD 201A - Unit Administration Unit 4 - Slide 82 LESSON 1 - Nominations
Awards Requiring Nomination
● Region / National Unit Awards ■ Region Awards ◆ example: Reg 9-1 Walter Clark Award ■ National Unit Competition ◆ must have at least 25 cadets to qualify
● Annual Nominations ■ Officer of the Year ■ Sea Cadet of the Year ■ Navy Leaguer of the Year ■ Instructor of the Year
OPD 201A - Unit Administration Unit 4 - Slide 83 LESSON 1 - Nominations
The Nomination Process
National Selection
Field Field Representative Representative
Region Region Selection Board Selection Board
Unit Unit Unit Unit Unit Nomination Nomination Nomination Nomination Nomination
OPD 201A - Unit Administration Unit 4 - Slide 84 LESSON 1 - Nominations
Quality Nominations
● Service Jacket documentation impacts the quality of the nomination
● Good documentation and a quality nomination increases the chance for receiving awards
OPD 201A - Unit Administration Unit 4 - Slide 85 LESSON 2 - Scholarships
Scholarships
● Annual USNSCC Scholarship ■ Complete NSCADM 014
● Ship Scholarships ■ Various sponsoring organizations offer scholarships to descendants of those who served on board a specific ship during a specific period of time ■ Typically requires copy of discharge papers of the relative who served on board ■ Applications must be obtained from each sponsoring organization
● Community Scholarships ■ Kiwanis, Rotary, Lions, VFW, etc.
OPD 201A - Unit Administration Unit 4 - Slide 86 LESSON 2 - Scholarships
NAVAL SEA CADETS CORPS MONTHLY CHECK-OFF LIST REPORTS DUE AT NHQ
MONTH DUE BY ITEM CHECK- OFF
JANUARY 1 ANNUAL INSPECTION REPORT ______15 MONTHLY ACTIVITY REPORT – DEC ______
FEBRUARY 15 VERIFIED MARS REPORT ______15 MONTHLY ACTIVITY REPORT – JAN ______
MARCH 15 MONTHLY ACTIVITY REPORT – FEB ______31 OFFICER EVALUATIONS (NSCADM 017) ______31 ANNUAL INSPECTION PERIOD ENDS* ______(NSCADM 018) BUDGET/AUDIT REPORT) ______
APRIL 15 MONTHLY ACTIVITY REPORT – MAR ______30 DEADLINE FOR INSPECTION REPORTS ______
MAY 15 VERIFIED MARS REPORT ______15 MONTHLY ACTIVITY REPORT – APR ______15 DEADLINE FOR SCHOLARSHIP NOMINATIONS
JUNE 15 MONTHLY ACTIVITY REPORT – MAY ______
JULY 15 MONTHLY ACTIVITY REPORT – JUN ______ORDER MATERIALS FOR FALL RECRUITING ______
AUGUST 15 VERIFIED MARS REPORT ______15 MONTHLY ACTIVITY REPORT – JUL ______
SEPTEMBER 15 MONTHLY ACTIVITY REPORT – AUG ______
OCTOBER 15 MONTHLY ACTIVITY REPORT – SEP ______
NOVEMBER 1 OFFICER / CADET OF THE YEAR** ______15 OFFICER PROMOTION RECOMMENDATIONS ______15 MONTHLY ACTIVITY REPORT – OCT ______CONDUCT PRE-INSPECTION*** ______
DECEMBER 15 MONTHLY ACTIVITY REPORT – NOV ______NSCTNG003 & NSCTNG004 (SEND AS COMPLETED DURING YEAR ______
*ANNUAL INSPECTION PERIOD (1 JAN-31 MAR) WHEN UNIT INSPECTION IS COMPLETED FORWARD A SEPARATE INSPECTION REPORT COPY OF EACH TO NHQ, AREA FIELD REP, AND REGIONAL DIRECTOR (INCLUDE BUDGET/AUDIT REPORT WITH EACH) **UNIT RECOMMENDATIONS SENT TO REGIONAL DIRECTOR ***UNIT ACTIVITY – NOTHING SENT TO NHQ
OPD 201A - Unit Administration Unit 4 - Slide 87 OPD 201A - Unit Administration Slide 88 UNIT 4 - Review Summary
UNIT 4 Annual Nominations
Objective:
● Recognize the significance and linkage of the information maintained in the service jacket with the quality of award nominations.
● Recognize the scholarship cut-off date and its relationship to college acceptance and admission.
OPD 201A - Unit Administration Unit 4 - Slide 89 Unit 5: Annual Inspection
OPD 201A - Unit Administration Unit 5 - Slide 90 UNIT 5 - Advanced Organizer Objectives
● Explain the purpose and significance of the Annual Inspection Report.
● Identify the percentage breakdown of the Annual Inspection Score and recognize the significance of training documentation and administration on the unit’s total score.
● Recognize the linkage between information contained in the Service Jackets and information required as part of the Annual Inspection.
● Utilize the Cadet / Officer Worksheets as a management tool to summarize information throughout the year.
OPD 201A - Unit Administration Unit 5 - Slide 91 LESSON 1 - Introduction to Annual Inspection Purpose of Annual Inspection Report
● Adherence to Headquarters Guidelines
● Measures Units Progress and Effectiveness
● Measures Officer Commitment
● National Unit Competition
● Unit Management Tool ■ Summary of Unit Information ■ What If Analysis ■ Progress and Improvement Areas
OPD 201A - Unit Administration Unit 5 - Slide 92 LESSON 1 - Introduction to Annual Inspection
Inspection Scores
Personnel 10%
Training 35%
Administration 20%
Enroll / Retain 25%
Career Motivation
Regional Director 8%
HQ Evaluation 2%
5% 10% 15% 20% 25% 30% 35%
OPD 201A - Unit Administration Unit 5 - Slide 93 LESSON 2 - Cadet / Officer Worksheets Cadet Worksheet & Service Jackets
Use the Cadet and Officer Worksheets throughout the year and log the information as you update Service Jackets.
Cadet Worksheet
Service Service Service Service Service Jacket Jacket Jacket Jacket Jacket
Inspection of 25 Service Jackets
OPD 201A - Unit Administration Unit 5 - Slide 94 LESSON 2 - Cadet / Officer Worksheets
OPD 201A - Unit Administration Unit 5 - Slide 95 LESSON 2 - Cadet / Officer Worksheets
OPD 201A - Unit Administration Slide 96 LESSON 2 - Cadet / Officer Worksheets
OPD 201A - Unit Administration Unit 5 - Slide 97 LESSON 2 - Cadet / Officer Worksheets
OPD 201A - Unit Administration Slide 98 LESSON 3 - Unit Advance Preparation
Administration
Enrollment Service Retention Jacket Attendance Annual Inspection
Training Submitting Monthly Activity Report Regional Director
OPD 201A - Unit Administration Unit 5 - Slide 99 UNIT 5 - Review Summary Unit 5 Annual Inspection
Objectives
● Explain the purpose and significance of the Annual Inspection Report
● Identify the percentage breakdown of the Annual Inspection Score and recognize the significance of training documentation and administration on the unit’s total score.
● Recognize the linkage between information contained in the Service Jackets and information required as part of the Annual Inspection.
● Utilize the Cadet / Officer Worksheets as a management tool to summarize information throughout the year.
OPD 201A - Unit Administration Unit 5 - Slide 100 Unit 6: Wrap Up and Close
OPD 201A - Unit Administration Unit 6 - Slide 101 UNIT 6 – Wrap Up and Close
● Questions ● Evaluation
OPD 201A - Unit Administration Unit 6 - Slide 102 UNIT 6 – Wrap Up and Close
Course Goals
● To ensure Administrative Officers and Personnel Officers are able to maintain Unit records
● Specifically, Administrative Officers and Personnel Officers need to know: ■ Which Form / Report to Use ■ When to Use Forms / Reports ■ How to Complete Forms / Reports ■ What to Do With Forms / Reports ■ Why Records Management is Important
OPD 201A - Unit Administration Unit 6 - Slide 103