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Essential IT Essential IT An IT Induction for Cardiff Met Staff Essential IT An IT Induction for Cardiff Met Staff Introduction Welcome to Essential IT. This handout accompanies the induction session and provides an overview of the critical elements of IT at Cardiff Met. Where appropriate, hyperlinks will be given to further information, or to the corporate system itself. Note that some links are too long to be printed, when this is the case a link shortening service, tinyurl is used. For example, typing the below link into the address bar of your web browser will take you to the Electronic Communications Policy. tinyurl.com/CMet-ECP1 If you have any questions about any of the material in this induction, please let the trainer know. Alternatively, you can get in touch with the IT Helpdesk, contact details can be found on the last page of this guide. Contents Your Cardiff Met Account .................................................................................... 3 Wi-Fi access ................................................................................................... 3 Printing from your account ............................................................................... 4 Adhering to the Electronic Communications Policy ............................................... 4 Document Storage ............................................................................................. 5 Team Sites .................................................................................................... 5 OneDrive for Business ..................................................................................... 5 Digital Communication @ Cardiff Met ................................................................... 6 Email ............................................................................................................ 6 Calendar ........................................................................................................ 7 Microsoft Teams ............................................................................................. 8 Yammer ........................................................................................................ 8 Hardware ......................................................................................................... 9 Software & Systems .......................................................................................... 9 AppsAnywhere ............................................................................................... 9 The Student System ..................................................................................... 10 Moodle ........................................................................................................ 10 iTrent .......................................................................................................... 11 Qualtrics ...................................................................................................... 11 Windows 10 ................................................................................................. 11 Getting Help & Training .................................................................................... 12 © 2019 Cardiff Metropolitan University 2 Essential IT An IT Induction for Cardiff Met Staff Your Cardiff Met Account Choose a strong password; try starting with a phrase rather than a Your Cardiff Met account is a gateway to word then add numbers and/or many of the services and systems special characters. available at Cardiff Met, including: Ensure your password is unique; one that you do not use elsewhere. All Cardiff Met PCs and Macs Do not disclose your password to Cardiff Met email anyone else, including Cardiff Met IT The Staff Room (TSR) staff. SharePoint team sites - document Do not write your password down. storage and collaboration Wireless network - eduroam Managing your password Corporate systems, such as: Moodle and the Student System It is important that you choose a suitably complicated password, but also one that Your Cardiff Met you are able to remember. For this account incorporates a reason, Cardiff Met passwords must @cardiffmet.ac.uk follow these rules: email address that is to be used for all At least 8 characters internal and external email Must include upper and lower case communication. letters At least one number Office 365 Account The Cardiff Met Password All Cardiff Met staff also have an Office Management system can be used to: 365 account, which grants access to online services provided by Microsoft, Change your password such as OneDrive for Business, Teams Recover your password if forgotten and Yammer. To register and use the Password Your Office 365 username is: Management system, visit [CMet Username]@cardiffmet.ac.uk. password.cardiffmet.ac.uk E.g. [email protected] Your password is the same as your Cardiff Met account. Wi-Fi access To access the Office 365 portal, visit: You can use your Cardiff Met account to access the eduroam wireless network. portal.office.com To connect, first select the Setup_CardiffMet network, open a web browser and then follow the setup instructions. Securing your account Follow these tips to keep your account Eduroam is available at many universities world-wide. Once you have private and secure. © 2019 Cardiff Metropolitan University 3 Essential IT An IT Induction for Cardiff Met Staff connected your device at Cardiff Met, More information is available in the you will be able to connect at any printing Flash Guides available on the partner institution without further Help & Training pages. configuration. study.cardiffmet.ac.uk/Help/ If you are having trouble using eduroam, visit our support pages at: Adhering to the Electronic tinyurl.com/CMet-WiFi Communications Policy Use of all IT facilities and network Printing from your account connectivity administered by Cardiff Met is subject to the Electronic All staff are able to print to the Multi- Communications Policy. This policy Function Devices (MFDs) – mostly details “common sense” photocopiers – that are scattered behaviour that you would expect to throughout the university. The printer adhere to in a university environment, will be installed the first time that you such as the prohibition of: log on to a PC (Mac users, please contact the Helpdesk). Gaining, or attempting to gain, unauthorised access to confidential To print: information or systems 1. Initiate the print job (e.g. File The creation or publication of Print). obscene, racist or vulgar material 2. Select the Staff_Print on Unauthorised transmission of spam myqprint01 printer, or for black or chain emails and white choose Staff_Mono The use of peer-to-peer software 3. Visit an MFD, place your Cardiff (e.g. µTorrent or Gnutella) Met ID Card over the reader (on Storing personal or confidential first visit, you will need to confirm corporate information on non-Cardiff your username and password using Met external storage systems (e.g. the onscreen keyboard). cloud services such as Dropbox) 4. Select your job(s) from the list using The Electronic Communications Policy is the touch screen. published on the IT pages of Study: 5. Touch Print All. tinyurl.com/CMet-ECP1 Print jobs can also be sent from mobile devices by attaching the document to an email and sending it to: [email protected]. Or print jobs can be managed and created via: cardiffmet.ac.uk/printcredit © 2019 Cardiff Metropolitan University 4 Essential IT An IT Induction for Cardiff Met Staff Document Storage store personal documents; documents you do not wish to share with other staff. There are two main places to store documents at Cardiff Met: SharePoint OneDrive for Business is secure, offers a team sites (for shared documents) and huge amount of storage space (1TB), is your OneDrive for Business (for personal integrated with Windows and Office and, documents). as it is a cloud Team Sites storage service, allows you to Team Sites are primarily used to store access your and share documents between team members. They provide collaboration files from and communication tools, such as anywhere. document co-authoring, version history To access your OneDrive documents on and email alerts, to enhance teamwork between colleagues. Windows 10, open the File Explorer, app then use the link in the left navigation. Each School/Unit has their own Team Windows 7 users can find a shortcut to Site, which may also play host to OneDrive on their desktop. numerous sub-sites that have been created for different teams or projects To access OneDrive from outside Cardiff within that School/Unit. A Team Site Met, visit the Office 365 log-in page and can only be accessed by members of sign in with your Office 365 account. that team. portal.office.com Team Sites are recommended as the primary location for storing Cardiff Met documents. Team Sites have several advantages over other storage SharePoint Support & Training media, including: Library & Information Services offer a full SharePoint and OneDrive training Secure storage (essential for complying with GDPR) programme, including a series of Accessible anywhere courses designed for those who need to Reliable administer team sites. Backed up study.cardiffmet.ac.uk/Help/ Ability to share and collaborate Training Document management features The Team Sites directory can be found on the top navigation bar of TSR. OneDrive for Business Each member of staff at Cardiff Met has their own OneDrive for Business area to © 2019 Cardiff Metropolitan University 5 Essential IT An
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