Governance & Regional Services Committee Amended Agenda July 2, 2020 4:15 pm Members: All Directors (Director Gay as Chair) Voting Rules: Unless otherwise indicated on this agenda, all Directors have one vote and a simple majority is required for a motion to pass. Pages 1. Call to Order 2. Addition of Late Items All Directors, 2/3 3. Adoption of the Agenda 4. Adoption of the Minutes 4.1 May 28, 2020 Meetings 3 5. Invited Presentations & Delegations *5.1 Step Code Adoption, Kootenay Clean Energy Transition and Organics 6 Megan Lohmann, Community Energy Association 6. Correspondence 6.1 Environmental Services Report 30 6.2 Protective Services Report 31 7. Unfinished Business 8. New Business 8.1 Cheque Register - May & June 2020 36 8.2 CBT CIP Reallocation Request - Wasa and District Lions Club 55 8.3 Meetings with Cabinet Ministers and Ministry Staff at UBCM Convention 57 *8.4 Economic Recovery Feedback to Province - Discussion 58 *8.5 COVID-19 Order M192 - Open Meetings Without Public Present 80 8.6 City of Cranbrook - Curbside Recycling Cart Funding Request 83 Central Directors, Weighted *8.7 Castle Project – Appointment to Technical Advisory Committee 87 *8.8 Union of BC Municipalities Community Excellence Awards Submission – 88 Windermere Treated Water *8.9 Union of BC Municipalities Public Transit Advocacy - Discussion 89 9. Bylaws 9.1 Bylaw No. 3003 - Security Issuing Bylaw - Introduction 90 All Directors, Weighted 10. Late Agenda Items 11. Reports from Directors 12. Adjourn to Closed Page 2 of 94 MINUTES OF THE GOVERNANCE & REGIONAL SERVICES COMMITTEE MEETING May 28, 2020 Regional District Office, Cranbrook, BC (held electronically) PRESENT: Chair R. Gay Electoral Area C Director M. Sosnowski Electoral Area A Director S. Doehle Electoral Area B Director J. Walter Electoral Area E Director S. Clovechok Electoral Area F Director G. Wilkie Electoral Area G Director L. Pratt City of Cranbrook Director W. Graham City of Cranbrook Director A. Qualizza City of Fernie Director D. McCormick City of Kimberley Director D. McKerracher District of Elkford Director A. Miller District of Invermere Director D. Wilks District of Sparwood Director K. Sterzer Village of Canal Flats Director C. Reinhardt Village of Radium Hot Springs STAFF: S. Tomlin Chief Administrative Officer S. Moskal Corporate Officer C. Thom Executive Assistant (Recording Secretary) Call to Order Chair Rob Gay called the meeting to order at 4:06 pm. Adoption of the Agenda MOVED by Director Wilks SECONDED by Director Sterzer THAT the agenda for the Governance & Regional Services Committee meeting be adopted. CARRIED Adoption of the Minutes April 30, 2020 Meeting MOVED by Director Sosnowski SECONDED by Director McKerracher THAT the Minutes of the Governance and Regional Services Committee meeting held on April 30, 2020 be adopted as circulated. CARRIED Invited Presentations & Delegations Recruitment and Retention of Family Physicians in the East Kootenay Region Jacqui van Zyl, Program Manager, East Kootenay Division of Family Practice, requested continued support of the East Kootenay Division of Family Practice for recruitment and retention of family physicians across the East Kootenay Region noting the support will ensure communities within the region will have continuous, appropriate and timely access to family physicians and medical care. Director L. Pratt joined the meeting at 4:16 pm. Page 3 of 94 Page 1 Governance & Regional Services Committee Minutes May 28, 2020 New Business Recruitment and Retention of Family Physicians Funding Request 49211 MOVED by Director Walter SECONDED by Director Sterzer THAT a grant of $10,000 in 2020 and $15,000 in 2021 be provided to the East Kootenay Division of Family Practice to support physician recruitment and retention with funding out of General Administration; and further, that an amendment be prepared to the five-year financial plan. OPPOSED: Director Clovechok, Director McKerracher, Director Miller, Director Reinhardt, and Director Wilks CARRIED Elk Valley Property Tax Sharing Grant - City of Fernie Cokato Road Repairs 49212 MOVED by Director Sosnowski SECONDED by Director Clovechok THAT a grant for up to $20,000 be provided to the City of Fernie for repairs to Cokato Road with funding through Elk Valley Property Tax Sharing Agreement Funds; and further, that an amendment be prepared to the five-year financial plan. CARRIED Stick & Stone Cannabis Co. - Letter of Support 49213 MOVED by Director Reinhardt SECONDED by Director Qualizza THAT a letter be sent to Minister Farnworth in support of the Association of Canadian Cannabis Retailers request to allow cannabis retailers to accept online payment and provide delivery of products. OPPOSED: Director McKerracher, and Director Wilks CARRIED 2020/2021 CBT Community Initiatives and Affected Areas Programs Funding 49214 MOVED by Director Reinhardt SECONDED by Director Walter THAT the Columbia Basin Trust Community Initiatives and Affected Areas Programs 2020/2021 Funding Recommendations Report be approved and the Chair and Corporate Officer be authorized to sign agreements with the successful proponents. CARRIED Regional District of East Kootenay Remote Meetings The Directors discussed attending upcoming Board and Committee meetings at the RDEK office. It was determined that with adequate physical distancing measures and barriers in place, Directors could choose to resume physical attendance for the next Committee and Board meetings. Regional District of East Kootenay Re-Opening Plan MOVED by Director Reinhardt SECONDED by Director Walter THAT the Regional District of East Kootenay Restart Plan be approved with the following amendments: 1. Section 6.1 - 2nd bullet – remove "and additional cleaning of high-touch areas" 2. Section 6.1 - 4th bullet – add "subject to availability to procure dispensers" 3. Add a "personal responsibility" clause CARRIED Note: On May 29, 2020, the Board adopted Resolution No. 49215 which clarified the personal responsibility clause mentioned above. Page 4 of 94 Page 2 Governance & Regional Services Committee Minutes May 28, 2020 Columbia Valley Transit Expansion Options Director A. Qualizza left the meeting at 5:20 pm. 49216 MOVED by Director Wilkie SECONDED by Director Sterzer THAT BC Transit be requested to include in their Transit Improvement Process an expansion of the Columbia Valley Transit System in 2021, as described in the following 2020 Columbia Valley Transit Future Service Plan options: • Edgewater and Radium Commuter and Invermere Local Service (Option 3) • Weekend Service (Option 4) CARRIED 49217 MOVED by Director Reinhardt SECONDED by Director Clovechok THAT the investigation of Columbia Valley Transit Service cost reducing options and exploring additional transit revenue generation marketing opportunities, such as advertising and increased awareness to drive ridership numbers, be referred to the 2021 priority setting process. CARRIED Adjournment The meeting adjourned at 5:27 pm. Chair Rob C. Gay Shannon Moskal, Corporate Officer Page 5 of 94 Page 3 Connie Thom Subject: FW: Agenda: GRS Delegation Hi Shannon, Please find my request to present an update on the Community Energy Manager activities at the next Board meeting. 1. The topic on which the delegation wishes to speak; Update on the activities of the Community Energy Manager, including Step Code adoption, retrofits (Kootenay Clean Energy Transition) and organics. 2. An executive summary or outline of the presentation to be made; Recognizing that local and regional governments have necessarily focused their efforts around emergency operations in response to Covid‐19 in recent months, policy adoption and implementation has been delayed. However, with the transition to recovery, there is opportunity to influence how our industries and communities establish long‐term resilience. The CEM has continue to develop opportunities in new construction, existing homes, organics and electric mobility. This presentation will focus on the opportunity now to establish regional step code timelines to support transition to Step Code (recommendation that all remaining communities aim for Step 2 by Jan 1, 2021). Workplan updates on the Kootenay Clean Energy Transition (with a focus on retrofits) and current status on the organics infrastructure project will be provided. 3. The name of the designated speaker(s); Megan Lohmann 4. The specific action which is being requested of the Board or Committee; and No specific action – receive information and consider opportunities for Step Code adoption as presented. 5. Whether or not you will require use of audio / visual equipment. (Note: for more on the audio/visual equipment we have available, please refer to the link called “Audio / Visual Aids”). Hoping to “attend” via zoom, or whatever mechanism is appropriate. I will have slides to speak to. Thanks, Megan Megan Lohmann, CCEM/MSc Head of Community Energy Management, Community Energy Association www.communityenergy.bc.ca [email protected] Office/Cell: 250‐531‐0690 QUALIFY TO BECOME A CERTIFIED COMMUNITY ENERGY MANAGER: VISIT WWW.COMMUNITYENERGY.BC.CA/EDU TO REGISTER 1 Page 6 of 94 P 101 005 RDEK CEM Update Q3 Update on Activities July 2, 2020 Page 7 of 94 Key Updates Covid-19 • Brief note on the impacts and the opportunity New Homes • Step Code Recommendation for remaining communities Existing Homes • Kootenay Clean Energy Transition update Organics • Update on current status Electric Mobility • Funding applications and innovative project proposals Page 8 of 94 Covid-19 Impacts Page 9 of 94 We