INDIAN OIL CORPORATION LIMITED (Pipelines Division) PHDPL Construction Office, Mourigram

(Pipelines Division) PHDPL Construction office, Mourigram.

TENDER NO: PHDPL-1508

TENDER DOCUMENT for Providing services for housekeeping and horticulture jobs at PHDPL Construction Office at Mourigram Howrah.

Issued by INDIAN OIL CORPORATION LIMITED (Pipelines Division) PHDPL Construction office, Mourigram.

PRICE: NIL

(This document is meant for exclusive purpose of bidding against this specifications and shall not be transferred, reproduced or otherwise used for purpose other than that for which it is specifically issued)

(i) Tender No: PHDPL-1508

I N D E X

SR. DETAILS PAGE NO. 1. INNER COVER (i) 2. INDEX (ii) 3. ISSUE OF TENDER DOCUMENT (iii) 4. NOTICE INVITING TENDER (iv-vi) 5. ABRIDGED GENERAL CONDITIONS OF CONTRACT 1- 5 6. DECLARATION FORMAT 5-14 7. SPECIAL CONDITIONS OF CONTRACT 15-25 8. SPECIAL INSTRUCTIONS TO THE TENDERER 26 9. PREAMBLE TO THE SCHEDULE OF RATES 27 10. SCHEDULE OF RATES 28

(ii)

INDIAN OIL CORPORATION LIMITED (Pipelines Division) PHDPL Construction office, P.O. Duilya, Andul-Mouri, Mourigram Dist. Howrah – 711 302

Tender No: PHDPL-1508

Tender document For

Providing services for housekeeping and horticulture jobs at PHDPL Construction Office at Mourigram Howrah.

The set of tender documents containing the no. of pages from (i) to (VI) and 1 to 28 is issued to: -

Name of Tenderer

Address

For and on behalf of INDIAN OIL CORPORATION LTD. PHDPL Construction office

Chief Construction Manager (Issuing Authority)

(iii)

(Pipelines Division) PHDPL CONSTRUCTION OFFICE HMRB Pipelines P.O. Duilya, Andul-Mouri, Mourigram, Distt. Howrah – 711 302

Tender No. - PHDPL-1508 Due Date:-08.09.2015

NOTICE INVITING TENDER ( निविदा आमंत्रण सूचिा )

Indian Oil Corporation Ltd. Invites sealed physical bids through website http://eprocure.gov.in/epublish under Single-bid system from bona fide experienced contractors of financial standing and reputation having Service tax, PAN, EPF, Service Tax etc. experience and fulfilling the qualifying requirements stated hereunder for the following job:

Name of the work Providing services for housekeeping and horticulture कार्य का वििरण jobs at PHDPL Construction Office at Mourigram Howrah.

Tender fee Nil. Download the tender document from IOCL website (http://eprocure.gov.in/epublish ) निविदा शु쥍क EMD (बयािा जमा राशश ) NIL

Period of sale of tender Tender document (Non-transferable) will be available document from Deputy Manager Construction, Indian Oil Corporation Ltd., PHDPL PROJECT ,HMRB Pipelines, P.O: निविदा दताबेज बबक्री की अिधि Duilya, Andul-Mouri, Mourigram, Howrah-711302, West Bengal from 24/08/2015 to 08/09/2015 (both days inclusive) on all working days. Tender Documents can also be downloaded from the website http://eprocure.gov.in/epublish Last date & time for submission 1400 hrs. of 08.09.2015 IOCL takes no responsibility for delay, loss or non- of tender निविदा जमा करिे की receipt of tender documents sent by post/ Courier. अंनिम निथि Fax, e-mailed offer shall not be accepted. Date of opening of bid 1500 hrs. of 08.09.2015 or any convenient date and time thereafter. निविदा खऱु िे का समय Pre-Qualification Criteria (पूि व यो嵍यिा मापदंड): The intended tenderers shall have to furnish proof of their pre-qualification and experience along with the bid. Copies submitted in support of credential shall be self-attested. Pre-qualification criteria will be checked at the time of techno commercial evaluation of the offer.

(iv) Annual Turn-over in anyone of Annual Turn-over `254400 Proof of annual turnover the last 3 preceding financial shall be submitted in form of audited balance sheet Years. of last three preceding financial years i.e. F.Y. (2012- वपछऱे िीि साऱ मे ककसी एक साऱ 13, 2013-14 & 2014-15) का िाशसवक आथिवक 녍योरा Value of single work order Shall have experience of having executed by bidder as executed for similar Jobs in last main or approved sub- contractor similar nature works*. 5 preceding financial years. Only direct order or approved sub-contract from the owner shall be considered as credential. निविदा दताबेज बबक्री की अिधि से The minimum value of a single work order on similar पूब य पााँच साल मᴂ ककए गए समाि 셂प works during any of the last five year ending on the start date of download/sale of this tender ( 2010-11 ,2011-12, के कार् य का मू쥍र् 2012-13, 2013-14& 2014-15) should be a. Three similar completed works each costing not less than the amount equal to ` 127200 OR b. Two similar completed works each costing not less than the amount equal to ` 169600 OR c. One similar completed work costing not less than the amount equal to ` 212000 Definition of similar work shall be: Experience in successful completion of Housekeeping related works at any housekeeping services in office building, commercial complex, hotels, hospitals and any other. Copy of Documents to be 1. PAN (Permanent Account No.) submitted along with Techno- 2. PAN based Service Tax No. Commercial bid. िकिीकी 3. PF Registration No. (If not available then proof of application for the िाणिज्य्कक बोऱी के साि जमा करिेsame) िाऱे दिाबेज All other documents as indicated in the tender. One years from the date of placement of work order and Job Completion Period काय व परा ू extendable by one more year at the same rates, Terms & करिे का समय Conditions on Sole discretion of IOC. Validity of offer For a period of Four (4) months at least from the date of बोऱी की िैदिा tender opening. Place of tender submission Tender shall be submitted in Single Bid in a sealed envelope super-scribed with the name of work, NIT निविदा जमा करिे का िाि No., due date along with bidder’s name & address by post/courier. The tenderer shall submit all necessary documents to establish meeting requirement of the tender to Deputy Manager Construction Indian Oil Corporation Limited, PHDPL PROJECT,HMRB Pipelines, PO: Duilya, Andul-Mouri, Mourigram, Howrah – 711302 West Bengal E-mail: [email protected]

(v) Others अꅍय 1. Any bidder who has downloaded the tender document from the website or obtained a copy from the issuing office shall not construe the same as its qualification for that tendered owner. 2. Tender document shall be downloaded only in the name of the tenderer who is submitting the bid.

 Bidders must see the site for any corrigendum / amendment and take these into cognizance before submitting the tender. Tenders submitted without taking cognizance of corrigendum/amendment issued by IOCL are liable for rejection.  Tender issuing authority reserves the right to reject any or all of the tenders or any part of a tender so received without assigning any reasons.

 Purchase Preference: Central govt., Public enterprises and JVs, subsidiaries & wholly owned subsidiaries of IOCL are eligible for purchase preference as per prevailing Govt. directives/Corporation policy.

Exempted category – (छू ट प्राꥍत िगय) As per MSME Act, 2006 (or Erstwhile NSIC Registered Parties), Central/ State PSUs and JVs of IOC are exempted to pay ‘Tender fee’ and ‘EMD’.

 The bidder, if is a micro, small or medium Enterprise as per the Micro, Small & Medium Enterprises Development Act, 2006 (MSMED Act 2006) and registered with the authorities under the above act for the items/ services covered under this tender, then the party has to indicate the entrepreneurs Memorandum Number (Twelve Digit) and enclose a copy of the certificate issued by the Authorities under Micro, Small & Medium Enterprises Development Act 2006.

For and on behalf of

Indian Oil Corporation Limited

PHDPL CONSTRUCTION OFFICE

Chief Manager Construction

(Issuing Authority)

(Please visit our website http://eprocure.gov.in/epublish )

(vi) ABRIDGED GENERAL CONDITIONS OF CONTRACT (FOR CONTRACTS LESS THAN ` 5.0 LAC)

1.0 DEFINITIONS: 1.1 The “Owner” shall MEAN Indian O il Corporation Ltd., a company incorporated in India and having its Registered Office at G-9, Ali Yavar Jung Marg, Bandra (East) Bombay Pin code – 400 051 and shall include its successors and assigns. 1.2 The “Contractor” shall mean the tenderer selected by the owner for performance of the work and shall include its successors and assigns. 1.3 The “General Manager” shall mean the Manager or General Manager or Chief Executive (by whatever name called) for the time being of the Pipeline and shall include any person acting as Manager or General Manager, and in the absence of the Manager or General Manager or Acting Manager or Acting General Manager shall include a Deputy Manager or Deputy General Manager under whose overall jurisdiction the work falls (and on conclusion of the Project/Work shall mean the Manager, General Manager, Acting Manager, acting General Manager or Deputy Manager or Deputy General Manager as the case may be, of the resultant Pipeline). 1.4 The ‘Engineer-in-charge” shall mean the Engineer for the time being nominated by the owner for the purpose of the Contract or any work covered there under. 1.5 The “Site Engineer” shall mean the Engineer(s) for the time being designated by the Engineer-in-charge as Site Engineer for the work to be performed by the Contractor at any and/or all job sites. 1.6 The “Contract” shall mean the totality of the agreements between the parties as derived from the Contract Documents. 1.7 The “Total Contract value” shall up to calculation of the entire remuneration due to the Contractor in terms of the contract on successful completion of the works mean the total contract value as specified in the Acceptance of Tender, and after calculation of the entire remuneration due to the Contractor under the contract on successful completion of the works shall mean the totality of such remuneration. 1.8 “Agreed Variation” shall mean the statement of Agreed Variation annexed to the Acceptance of Tender or a further amendment annexed to the Contract forming part thereof. 2.0 SECURITY DEPOSIT: 2.1 The contractor shall furnish security deposit in the amount equivalent to 10% (ten percent) of the total contract value as specified for the purpose of security deposit in the Acceptance or tender, such security deposit to be held by the owner as security for the due performance of the Contractor’s obligations under the contract. 2.2 The security Deposit shall be made up of the Earnest Money Deposit accompanying the tender and the Initial Security Deposit and the Retention Moneys. 2.3 INITIAL SECURITY DEPOSIT: The contractor shall within 10 days of receipt of Acceptance of Tender, deposit with the Accounts Officer, Indian Oil Corporation Limited (Pipelines Division), initial security deposit in a sum which together with the amount of Earnest Money deposited by the Contractor at the time of tender, shall make 2 ½% (Two and half percent) of the total contract value as specified in the Acceptance of tender for the purpose of security deposit by cash/demand draft.

(1) 2.4 RETENTION MONEY: The balance 7 ½% (seven and half percent) of the security deposit shall be made by deduction from the contractor’s bill (in addition to any other deductions in terms of contract provided for or otherwise agreed to) of a sum equal to 10% (ten percent) of the total value of such bill(s), up to and until recovery of full security deposit to the extent specified in clause 2.1 hereof. 2.5 The security deposit shall be held by the Owner as security for the due performance of the Contractor’s obligations under the contract. Provided that nothing herein stated shall make it incumbent upon the owner to utilize the security deposit in performance to any other remedy, which the owner may not have nor shall be construed as confining the claims of the Owner against the Contractor to the quantum of the Security Deposit. The unutilized balance of security deposit for the time remaining in the hands of the owner shall be free of any liability of interest to the Contractor. 2.6 Owner reserves the right to deduct any amount that become payable by the Contractor in respect of labour being employed by him for executing the job awarded, under any act or rules framed thereunder and in force from time t time. The same shall be recovered from bills payable to the Contractor as debt recoverable. 3.0 CONTRACTOR’S RESPONSIBILITIES AND FACILITIES: 3.1 The contractor shall be solely responsible for quality, safe custody etc. of all the materials used in the contract. 3.2 The contractor shall comply with all labour laws and other statutory laws in force from time to time and Owner shall not be responsible for any liability whatsoever. 3.3 The contractor shall abide by all the safety rules and regulations as per Factory Act and as prescribed by the owner. Any breach thereof shall empower the owner to suspend and/or terminate the contract. 3.4 The contractor shall keep the owner indemnified from and against all personal and third party claims whatsoever (inclusive of all costs incurred between attorney and client) arising out of any act, omission or inter omission on part of contractor. 3.5 The contractor shall carry out the work as per tender documents, plans, drawings and specifications given either in the tender or subsequently by Engineer-in-charge. The material and work shall be as per relevant IS/BS/ASTM or any other equivalent specifications as applicable and as per instructions of Engineer-in-charge. 3.6 The owner shall be entitled at all times to inspect/test material/works by itself or through independent agency. If any defect is found in such inspection or testing, the contractor shall replace the defective material/redo the defective work at his own cost. 3.7 Supply of electricity, water, steam, and compressed air wherever necessary as per Engineer-in-charge and possible to supply will be provided free of cost at the available point of supply. The contractor shall make arrangement to take it to work site at his own cost. 4.0 COMPLETION SCHEDULE: 4.1 The contractor shall complete the work in all respects and in accordance with the contract the entire work at each job site within the time limit specified in this behalf in the time schedule.

(2) 4.2 COMPLETION CERTIFICATE After final inspection of the completed job and acceptance thereof, accounting of materials issued by the owner, if any, the contractor shall within 7 days apply to the Engineer-in-charge for issue of Completion Certificate by furnishing the following, after cleaning the job site/s. The technical documents according to which the work was carried out: i. Complete set of working drawings therein, correction and modifications (if any) made during the course of execution of the works, signed by the Engineer-in-charge; ii. Certificates of final levels as set for various works, signed by the Site Engineer; iii. Final Test Certificate iv. Certificate of Site Engineer of satisfactory fulfillment of the provisions of clause 4.0 hereof. v. List of owner supplied surplus material returned to owner’s stores, signed by the Site Engineer; vi. Material-in-site accounting for owner supplied materials, signed by the Site Engineer. vii. List of scrap materials returned to stores, signed by the Site Engineer and viii. Discharge Certificate in respect of owner supplied equipment and machines signed by the Site Engineer. 4.3 DISCOUNTS BY THE CONTRACTOR OF DELAYS: If there is delay in the final completion of work, the Owner shall be entitled to a discount in the amounts payable to the Contractor under the contract calculated @ ½% (half percent)per week of the total contract value for such work or part thereof that the work remains incomplete beyond the schedule of completion or extended period by Engineer-in-charge in writing, subject to a maximum of 5% (five percent) of the total contract value. 4.4 The Contractor shall undertake to provide comprehensive accident insurance policy coverage in respect of every employee employed by him on owner’s job. The contractor shall satisfy the Owner of the same within the time prescribed by the Owner but before the actual commencement of the job awarded to him. 4.5 The contractor shall not assign, sub-contract or subject the whole or any part of the work in any manner except with the prior approval of Engineer-in-charge. 5.0 DEFECT LIABILITY PERIOD: 5.1 Defect liability period for work shall be 12 months from the date of completion of the work as certified by EIC. 6.0 MEASUREMENT AND PAYMENTS: All measurements shall be in metric system except where expressly indicated to the contrary in Schedule of Rates. All the measurements shall be jointly taken by Engineer-in-charge/Site Engineer and the Contractor. In case the contractor does not turn up for measurements on receipt of advice from Site Engineer/Engineer-in- charge the measurements taken by the Site Engineer/ Engineer-in-charge shall be final and binding upon the contractor. 6.1 Measurements shall be signed with date on each page by the Contractor’s representative and Site Engineer. The decision of Engineer-in-charge in case of any dispute shall be final and binding to the Contractor. The Contractor should apply for

(3) final measurements within 15 days after the final test certificate. If the Contractor fails to apply for the same, Engineer-in-charge may notify a date of its own for final measurements, which shall be binding upon the contractor. 6.2 FINAL BILL: On the basis of the final measurements entered in the Measurement Books/sheets (the measurements decided by the Engineer-in-charge upon any objection and/or the mode of measurements decided by the Engineer-in-charge, upon any objection, being the measurement to be adopted in such event), the Contractor shall prepare a final bill in the prescribed form with reference to the total work covered by the contract, such bill to be drawn up by applying the applicable rate(s) specified in the Schedule of Rates to the relative measured quantity(ies).In the event of there being any difference or dispute between the Contractor and the Owner as to the item(s) of the Schedule of Rates applicable to any particular supply. Work or operation either the Contractor or any representative of the owner shall apply to the Engineer-in-charge for decision on the applicable item(s) in the Schedule of Rates, and the decision of the Engineer-in-charge on the applicable item(s) of the Schedule of Rates shall be final and binding upon the contractor. 6.3 SCHEDULE OF RATES: The remuneration determined as due to the contractor by application of the schedule of rates to the final measurements as provided in clause 6.1 hereof and associated provisions thereunder shall constitute the entirety of remuneration and entitlement of the Contractor in respect of the work under the Contract and no further or other payment whatsoever shall be or become due to payable to the Contractor under the contract. The schedule of Rates includes all royalties, fees, taxes, duties, levies penalties, damages, transportation etc. and shall also include the cost of all related incidentals/ancillary/facilities to be created by the Contractor for execution of the work. The rates stated in the Schedule of Rates shall not be subject to escalation or increase on any account whatsoever. 6.4 ON ACCOUNT PAYMENTS: The claims should be notified by the Contractor in writing regarding extra work, quantity variation, and deduction etc. to the Engineer-in-charge or Site Engineer within 10 days from the date or orders/instructions or happening of the event. All such claims as shall remain/persist at the time of preparation of Final Bill shall be separately included in the same by the contractor giving full particulars and supporting documents. These claims shall be examined and the admissible claims shall be included in the Final bill shall be deemed to have been waived by the Contractor. No claim shall be made by the Contractor after the final bill and the same shall not be entertained Acceptance of payment of Final Bill by the Contractor shall discharge the owner from all liabilities whatsoever. 6.5 FINAL COMPLETION CERTIFICATE: Within fifteen days of the Contractor’s application made after the expiry of the defect liability period and satisfaction of all the liabilities of the contractor, the Engineer-in-charge will issue a final Completion Certificate to the contractor

(4) certifying that the Contractor has performed his obligations in respect of defect liability period. 6.6 CLAIMS OF THE OWNER: Release of Security Deposit or payment of any unadjusted balance by the owner shall not be deemed or treated as waiver of any rights or claims of the owner. 7.0 TERMINATION: The owner shall be entitled to terminate the contract by written notice at any time during its currency on or after the occurrence of any one or more of the following events/contingencies viz. i. Default or failure by the contractor of any of the obligations of the Contractor under the contract. ii. If the contractor is incapable of carrying out the work. iii. If the contractor misconduct himself in any manner iv. Death of contractor in case of individual. v. If the Contractor or any person employed by him shall make or offer for any purpose connected with the contract any gist, gratuity, royalty, commission, gratification or other inducement (whether money or in any other form) to any employee or agent of the owner. vi. If the contractor shall assign or attempt to assign his interest or any part thereof in the contract The decision of the General Manager as to whether any of the events/contingencies mentioned in clause 7.0 hereof entitling the owner to terminate the contract, has occurred or not shall be final and binding upon the contractor.

(5) FORM OF TENDER (To be filled up by the Tenderer) Date: From, M/s……………………… ………………………….. ………………………….. …………………………..

To, Indian Oil Corporation Limited, (Pipelines Division)

Dear Sirs, Having examined the tender documents consisting of the Short Tender Notice, General Instructions to Tenderers, General Conditions of Contract, Special Conditions of Contract, Specifications, Plans (Exhibits……to…….), Drawings (Exhibits……..to………), Time Schedule, Form of Contract, Form of Tender, Form of Schedule of rates and Addendum(s) to the Tender, Documents and having understood the provisions of the said Tender Documents and having thoroughly studied the requirements of Indian Oil Corporation Limited relatives to the work tendered for in connection with the ……………………………………………… ………………… and having conducted a (Name of the Work/Project) thorough study of the job sites involved, the site conditions, soil conditions the climate conditions, labour, power, water, material and equipment availability , the transport and communication facility, the availability and suitability of borrow areas, the availability of land for right of way and temporary office and accommodation quarters and all other factors and facilities and things whatsoever necessary or relative to formulation of the tender and the performance of proposed work in accordance with the terms and conditions and within the time mentioned in the Tender Documents at the rate(s) quoted by me/us in the accompanying Schedule of Rates based on the Form of Schedule(s) of Rates included within the Tender Documents and arrived at Total Contract value of Rs…………………..(Rupees ………………………………………..) only based on an application of the rates tendered in the accompanying Schedule(s) of Rates to the relative quantities indicated in the Form of Schedule(s) of Rates forming part of the Tender Documents. If the work or any part thereof is awarded to me/us, I/We undertake to perform the work in accordance with the Contract Documents as defined in Form of Contract as laid down therein and undertake with (10) ten days of receipt of Acceptance of Tender to pay to and/or deposit with Indian Oil Corporation Limited (Pipeline Division), a sum which, together with the amount of earnest money deposited by me/us in terms hereof, shall make 2 & ½% (two and one half percent) of the total contract value as specified in the Acceptance of Tender for the purpose of security deposit, by any one or more of the modes of payments specified in this behalf in the General Conditions of Contract, and to commence work at each job site(s) involved within 10 (ten) days of handing over the job site or any part thereof to me/us and to sign the formal contract in terms of the Form of Contract forming part of Tender Documents, within 10 (ten) days of receipt of letter of acceptance from or on behalf of Indian Oil Corporation Limited shall be at liberty, without further reference to me/us and without prejudice to any of its rights or remedies, to terminate the contract and/or forfeit the earnest money deposited in terms hereof.

(6) In consideration of the sum of Rupee 1/- (Rupee one only) paid to me/us by Indian Oil Corporation Limited by adjustment in the price of tender documents. I/We further undertake to keep my/our this tender offer open for a period of not less than 4 (four) months from the Schedule of date of opening of tenders as specified in the General Instructions to Tenderers forming part of the tender documents. I/We hereby further state that I/We/None of us (in the case of partnership firm) was/were employed as Directors of Indian Oil Corporation Limited during the period of 2(two) years immediately preceding the date hereof or I/We declare that I/Shri……………………………………………… one of our partners (in the case of a partnership firm) was employed as a Director in the Indian Oil Corporation Limited during the period of 2 (two) years immediately proceeding the date hereof and that I/Shri …………………………………………… obtained previous permission of Indian Oil Corporation Limited to make this tender. I/We have annexed to this tender the following documents: i. Schedule of Rates in the prescribed form: ii. Original Power of Attorney or other proof of authority of the person who has signed the Tender or copy of Power of Attorney or other authority duly attested by a Gazetted Officer in proof of authority of the person who has signed the tender. iii. Original Income-Tax Clearance Certificate or copy of Income-Tax Clearance Certificate duly attested by a Gazetted Officer. iv. Original Sales Tax Clearance Certificate or copy of Sales Tax Clearance Certificate duly attested by a Gazetted Officer. v. Information regarding Tenderer in the form annexed to the Form of Tender; vi. Information regarding experience of work of a comparable nature in the form annexed to form. vii. Information regarding construction organization and equipment in the form annexed to the Form of Tender. viii. Solvency Certificate from a Nationalized/Scheduled Bank; ix. Set of Tender Documents, as issued duly signed. x. Any additional documents as listed below: I/We hereby undertake that the statements made herein and the information given in the Annexure referred to above are true in all respects and that in the event of any such statement or information being found to be incorrect in any particular, the same be construed to be a misrepresentation entitling Indian Oil Corporation Limited to avoid any resultant contract. I/We further undertake as and when called upon by Indian Oil Corporation Limited to produce, for its inspection, original(s) of the document(s) of which copies have been annexed hereto. I/We confirm having deposited earnest money of Rs…………..…… (Rupees ……………………………..……………) (Strike off whichever is not applicable) a) In cash deposited with your Accounts Officer (vide receipt no. ……………Dt………..…… attached hereto) b) By Demand Draft no……………dt…………….… drawn on ……………………………………Bank…..…………….Branch attached hereto. c) By Fixed Deposit Receipt no. ……………, dt………….. from …………. Bank……………. Branch……….. favouring Indian Oil Corporation Limited attached hereto. Dated this ……………. Day of ………2015.

Witness (Signature) ………………………………… (7) Name in Block Letters ……………………………… Address ……………………………… Occupation ………………………………

…………………………….. (Signature of the Tenderer)

Name and designation of authorized Person who is signing the Tender on Behalf of the Tenderer(s) Full Name and address of the Tenderer(s)

(8)

INFORMATION ABOUT TENDERERS (To be furnished with Tender)

1.0 IN CASE OF INDIVIDUAL 1.1 Name of Business

1.2 Whether his business is registered:

1.3 Date of commencement of business: 2.0 IN CASE OF PARTNERSHIP 2.1 Name of Partners:

2.2 Whether the partnership is registered: 2.3 Date of establishment of firm: 3.0 IN CASE OF LIMITED LIABILITY COMPANY OR COMPANY LIMITED BY GUARANTEES 3.1 Amount of paid up capital 3.2 Name of Director 3.3 Date of Registration of Company 3.4 Copies of Balance Sheet of the Company of the last two years: 3.5 P.F. Code Number:

3.6 P.A.N. for Income Tax:

3.7 Sales Tax/ C.S.T. Registration Number (if any):

Signature of Tenderer Name and address of the tenderer

(9)

D E C L A R A T I O N

1. I/ We declare that I/ we, am/ are not relative of any Director of Indian Oil Corporation Limited. 2. In our Firm, there is no Partner who is Director of Indian Oil Corporation Limited or any of his relative is a partner 3. If there is any deviation from the above declaration, Contractor should state with full details.

LIST OF DIRECTORS The list of board of directors is available in our website at http://www.iocl.com/AboutUs/Profile.aspx

Signature of Tenderer with SEAL

GENERAL CONDITIONS OF CONTRACT

Copy of general conditions of contract and Abridged General Conditions of Contract, which forms part of the tender document, is available at PHDPL Mourigram Construction office. Intending tenderers are advised to go through it before submitting their tender and fill in the following declaration:

I/ We have read thoroughly and understood the contents of the general conditions of contract, available at PHDPL Mourigram Construction and Abridged General Conditions of Contract, which forms a part of the tender documents.

Signature of Tenderer with SEAL

(10) PROFORMA OF DECLARATION OF BLACK LISTING/HOLIDAY LISTING

In the case of a Proprietary Concern :

I hereby declare that neither I in my personal name or in the name of my Proprietary concern M/s. which is submitting the accompanying Bid/Tender nor any other concern in which I am proprietor nor any partnership firm in which I am involved as a Managing Partner have been placed on black list or holiday list declared by Indian Oil Corporation Ltd. or its Administrative Ministry (presently the Ministry of Petroleum & Natural Gas), except as indicated below : (Here give particulars of blacklisting or holiday listing, and in absence thereof state “NIL”)

In the case of a Partnership Firm:

We hereby declare that neither we, M/s. submitting the accompanying Bid/Tender nor any partner involved in the management of the said firm either in his individual capacity or as proprietor or managing partner of any firm or concern have or has been placed on blacklist or holiday list declared by Indian Oil Corporation Ltd. or its Administrative Ministry (presently the Ministry of Petroleum & Natural Gas), except as indicated below: (Here give particulars of blacklisting or holiday listing and in the absence thereof state “NIL”)

In the case of Company:

We hereby declare that we have not been placed on any holiday list or black list declared by Indian Oil Corporation Ltd. or its Administrative Ministry (presently the Ministry of Petroleum and Natural Gas), except as indicated below: (Here give particulars of black listing or holiday listing and in the absence thereof state “NIL”) It is understood that if this declaration is found to be false in any particular, Indian Oil Corporation Ltd or its Administrative Ministry, shall have the right to reject my/our bid, and if the bid has resulted in a contract, the contract is liable to be terminated.

Place: Signature of Bidder:

Date: ` Name of Signatory:

(11) EXCEPTIONS AND DEVIATIONS

Bidder may stipulate here exceptions and deviations to Bidding Document, if considered unavoidable separately for technical and commercial clauses.

Bid Volume No., Sl. Description of Deviation proposed by Chapter No., Page No. Clause No. No. Clause Bidder of Bid Document

Seal & Signature of the Tenderer

Bidder to note that this Annexure has been included in the Bidding document solely for the convenience of the Bidder so as to facilitate them to list out the deviations/ exceptions both of technical and commercial nature from/ to the bidding document. Owner will not recognize any deviations/ exception(s), which is not listed in this format.

(12) Tender No. PHDPL 1508

UNDERTAKING FOR NON-ENGAGEMENT OF CHILD LABOUR

I/We hereby declare that: a) We are committed to elimination of child labour in all its forms.

b) Neither we nor any of our nominated sub-contractor(s) are engaging Child Labour in any of our work(s) in terms of the provisions of The Child Labour (Prohibition and Regulation) Act, 1986 and other applicable laws.

c) We as well as our nominated sub-contractor(s) undertake to fully comply with provisions of The Child Labour (Prohibition and Regulation) Act, 1986 and other applicable labour laws, in case the work is awarded to us.

d) It is understood that if I/We, either before award or during execution of Contract, commit a transgression through a violation of Article b/c above or in any other form, such as to put my/our reliability or credibility in question, the Owner is entitled to disqualify us from the Tender process or terminate the Contract, if already executed or exclude me/us from future contract award processes. The imposition and duration of the exclusion will be determined by the severity of transgression and determined by the Owner. Such exclusion may be for a period of 1 year to 3 years as per the procedure prescribed in the guidelines for holiday listing of the Owner.

e) I/We accept and undertake to respect and uphold the Owner’s absolute right to resort to and impose such exclusion.

Place: Signature of Bidder:

Date: Name of Signatory:

(13) FORMAT FOR GIVING CONSENT AND BANK DETAILS ON LETTERHEAD

Date: To

M/s Indian Oil Corporation Ltd. PHDPL, Mourigram

Dear Sir,

We hereby agree to accept the payment of our bills through direct credit to our below mentioned ______Bank through Internet banking.

1 Beneficiary’s Name 2 Branch Name 3 Address of the Branch 4 STD Code & phone no. of Branch 5 Branch Code 6 9 Digit MICR code Branch as appearing on the cheque (copy of cancelled cheque may be enclosed)* 7 Bank Account No. 8 Account Type (SB/CA/CC) 9 Branch IFSC code

We are enclosing herewith a blank cancelled cheque / photocopy of a cheque issued by our bank relating to the above account for verifying the accuracy of the 9 digit MICR code.

I/We hereby declare that the particulars given above are correct and complete.

(Signature of authorized person with seal)

(14) SPECIAL CONDITIONS OF CONTRACT 1.0.0 GENERAL 1.1.0 Special conditions of contract shall be read in conjunction with Abridged General Conditions of Contract, specifications and other documents forming part of this contract wherever the context so requires. 1.2.0 Not withstanding the sub-division of the documents into these separate sections, every part of each shall be deemed to be supplementary and complimentary to every other part and shall be read with and into the contract in so far as it may be practicable to do so. 1.3.0 Where any portion of the General Conditions of Contract is repugnant to or at variance with any provisions of the Special Conditions of Contract, then the provisions of the special conditions of contract shall be deemed to override the provisions of the General Conditions of Contract and shall to the extent of such repugnancy or variations prevail. 1.4.0 Wherever it is mentioned in the tender documents that the Contractor shall perform certain work to provide certain facilities it is understood that the Contractor shall do so at his own cost, being deemed to be part of the relevant item in the schedule of rates whether expressly stated or not. 1.5.0 All works shall be carried with due regard to the convenience of the proper functioning of the units and other utilities accordingly arrangement and program of work shall be adjusted accordingly. No payment shall be made in this account. 1.6.0 The materials, design and workmanship shall satisfy the relevant codes, the specifications contained herein and Indian Standards referred to, where the specifications stipulate requirements in addition to those contained in the standard codes, these additional requirements shall also be satisfied. 1.7.0 Where it is mentioned that the contractor shall perform certain work or provide certain facilities/ equipment/ labour, it is understood that the contractor shall do so at his own cost. 1.8.0 The contractor shall execute his work in such a way as not to interfere with the functioning of the offices and also without any disturbance or damage to the existing structures and installations etc. within the complex/(s). 1.9.0 All works shall be carried out with due regard to the convenience of the proper functioning of the units/offices/and other utilities. 1.11.0 All tools and tackles, plants and machinery/(ies) etc. required for the work shall be provided by the contractor and kept in good working condition at all times. No separate payment shall be made in this regard. 1.12.0 The rates quoted by the tenderer should be both in figures as well as in words. In case of any discrepancy between the rate in figures and the rate in words, the lower of the two will be taken as correct. 1.13.0 The rates quoted by the contractor shall be valid for acceptance upto 4 (four) months from the date of opening of tenders and no escalation is permissible during the pendency of this contract. 1.14.0 The administration reserves the right to terminate the rate contract any time during the pendency of the contract without assigning any reasons thereof. Such (15) termination will be communicated to the contractor in writing and any work affected/carried out beyond the date of termination of the contract, shall not be measured and paid for. 1.15.0 Unless otherwise expressly stipulated in the specification all mode of measurement shall be as laid down in IS 1200 – 1962. 1.16.0 Whenever any dispute regarding mode of measurement arises, decision of the Engineer-In-Charge/ Officer-In-Charge shall be final and binding on the contractor. 1.17.0 The work involves working in all locations and under all conditions. No plea on any account for reconsideration of rates will be entertained on any accounts whatsoever. 1.18.0 Rates of all items are inclusive of all labours, materials, consumables, carriages, taxes such as Octroi, income tax, sales tax, royalties, tools and tackles etc., as may be required/ incurred by the contractor for getting the respective item/(s) of work executed to proper and complete finish. 1.20.0 Within the validity period of this tender, no reduction in the price by tenderer “SUO MOTO” will be permitted after the opening of the tenders. If any tenderer on his own reduces the price quoted by him in his tender after opening of the tenders, the concerned tender would be liable for rejection. 1.21.0 All tenders in whom any of the prescribed conditions are not fulfilled are liable to be rejected. 1.22.0 A copy of General Conditions of contract is available at the office of tender issuing authority at Mourigram. The same shall be made available to the tenderer for reference on demand. 2.0.0 LOCATION 2.1.0 The site is located at Indian Oil Corporation Limited, PHDPL PROJECT OFFICE PO- DUILLYA, ANDUL- MOURI HOWRAH 711302 SCOPE OF WORK 3.0.0 The scope of work under the tender shall cover the following: 3.1.0 Monthly cleaning and disinfection of various utilities at two buildings of construction office at Mourigram which will include removal of all wastes, debris, dry leaves, cobwebs, dust from walls, roofs ceilings, floors, pavements, lawns, stairs case, fans, ACs switch boards, light covers, doors windows, overhead water tanks (2- monthly) and other open spaces associated with the concerned building etc. in total complex and disposing of the same at designated place, wiping of furniture in all respect, cleaning of sofa sets and foot mats using vacuum cleaner/stain remover, maintaining and cleaning all toilets cleaning of drains of all sizes around the buildings maintenance of septic tanks and sewerage (2-monthly) inclusive of all tools and tackles, labour, transportation, consumables viz. disinfectant liquid, cleaning agents, soap solution, acid, bleaching powder, wiping clothes providing

(16) liquid hand wash soap, naphthalene, odonil for wash basins and urinals, regular maintenance of lawns, gardens, trees shrubs, hedges, seasonal flower beds etc. around and in front of the two buildings and new plantation of seasonal flower plants including the cost of extra earth, manure, fertilizers, insecticides, pesticides, seeds, saplings etc. watering, weeding out all undesirable growth etc. all for the survival and healthy growth of plants, lawn beds mowing cutting pruning, etc. with supply of all cleaning materials etc. 3.2.0 Photocopying of official documents. 3.3.0 Distribution of documents to vendors/contractors/offices etc. including moving of documents within office. Dispatching of documents through courier/post office etc. 3.4.0 Serving tea/snacks/lunch etc. to guests/meetings/seminars etc. 3.5.0 Purchasing of urgent items from market. 3.6.0 Other miscellaneous office jobs.

1. EXECUTION OF WORK Contractor should have experience of similar work/contracts in any Indian Oil Locations or in any reputed organization. The contractor shall submit on receipt of work order and before starting the work, name of the supervisor who shall be responsible for taking the instructions from the corporation's officer(s)-In - charge of various work places. The acceptance of work done shall be the basis of payment to contractor. 2. DEPLOYMENT OF MANPOWER It shall be the responsibility of the Contractor to arrange sufficient number of manpower trained to do work. The contractor shall be responsible for the conduct and behavior of the persons employed by him, and shall ensure that all the rules and safety instructions, restriction notified by the location-in-charge are strictly complied with by his employees. Within a reasonable time the contractor shall obtain character verification of his employees by the local police and submit the same to the location-in-charge. Also, location-in-charge may deny entry to those employees of the contractor who are not found trained to perform that particular work, or who’s conduct inside or outside the premises is found to be objectionable. The contractor will have to ensure that sufficient manpower is available at all the time including some standby manpower to account for the absenteeism. 3. WEEKLY OFFS AND WORKING HOURS Hours of duty, weekly off, holiday, etc. for workmen deployed by the contractor will be governed as per provisions of Factories Act and relevant rules. 4. DAMAGE TO CORPORATION'S PROPERTY Any damage caused to the equipment or existing facilities at the work place, by the contractor's employees while carrying out the work shall be made good by the contractor at his own cost to the satisfaction of location in charge. If such losses to the corporation are not made good by the contractor, necessary recovery shall be made from its bill. OBSERVATION OF RULES The contractor and his employee shall have to observe all rules for safety/ security Gate Passes etc., as advised by the location-in-charge from time to time. 5. PHOTO IDENTITY CARD The contractor shall be required to get the photo identity cards and issued to all of his employees. Any of the contractor's employees not carrying a valid identity card shall not be allowed inside the Corporation's premises.

(17) 6. STATUTORY RULES & REGULATIONS The contractor will abide by the rules, regulations, byelaws and statutes etc., imposed by the Government and other local authorities for execution of this job, and obtain registration or listed below: a) Minimum Wages Act, 1948 b) Equal Remuneration Act, 1976. c) Interstate Migrant Workman (Regulations of Employment and conditions of service) Act, 1979. d) Contract Labour (Regulation & Abolition ) Act, 1970 e) Factories Act. f) Workmen Compensation Act. g) Industrial Disputes Act. h) Provident Fund Scheme/ ESI scheme. i) Any other Laws of State/Central Govt. /Public Sector Undertakings. The Contractor is obliged to prepare and maintain requisite records under various acts applicable and keep the records at the work place for inspection. Also the contractor will be solely responsible for any breach in terms of employment etc., between him and his workmen and the corporation shall have no liability whatsoever. 7. CONSUMABLE TOOLS AND TACKLES Unless specified otherwise in any of the item in the contract, all the consumable, tools and tackles for performing the work shall be managed by the contractor at his own cost. 8. WASTE DISPOSAL Contractor shall dispose of all waste generated and encountered in housekeeping and maintenance works, such as papers, rags, oil soaked, silk, dry glass, weeds, kitchen waste, etc. at his cost. The disposal shall be done outside the premises as directed by the location-in- charge. 9. Desirable age group of workers shall be between 20 years to 45 years. 10. Hand gloves, Aprons, Goggles, Safety shoe/Safety helmet/Safety belts/ uniform to be provided by the tenderer as per need of the works, as and when required.

DAILY SCHEDULE JOB PLACE 1 Toilet Cleaning including urinals, wash-basins, 10 toilets mirrors, tiles, doors with cleaning agents. Keeping the toilets in good and hygienic condition. 2 Floor brooming and Swiping with All Floors/ Terrace/ Open disinfectant/floor cleaner area 3 Stairs (As per time schedule or as per All Floors requirement to keep the same clean throughout the day.) 4 Collecting/removing the waste papers from the Entire Premises premises/ dustbins/waste papers baskets and collecting and disposing the same at appropriate place. 5 Dusting and wiping of office furniture in all Entire Premises rooms, like table, chairs, sofa set, upkeep of item like ACs, Telephones, cupboards, filing cabinet, racks, high & low partitions and PCs from outside. 6 Upkeep of the yards by removing dry leaves and Within the Premises other rubbish from ground as directed. 7 Removal of garbage from the pantry and Pantry (18) disposing off the same. 8 Cleaning of Glass doors at entry at each Floor All Floors with glass cleaner. 9 Cleaning of Cabin/Room/Toilet Doors All Floors 10 Checking & Providing sanitary materials in toilets 10 Toilets like dustbins, Odonils, naphthalene balls, and filling of liquid hand wash- (Dettol make) in every container.

11 Up keeping the gardens, plants & lawns in good Office complex condition by mechanical trimming of grass and plants wherever necessary as per direction

3.7.0 If the performance of the contractor is not satisfactory, the contract will be terminated by giving one month time/notice. If the contractor decides to discontinue the contract, he can do so by giving one months' time notice in advance. Security Deposit will be forfeited in both the cases. 3.8.0 The contractor should furnish the antecedent report (Police Verification Report) of their employees engaged, to the EIC and the same should be renewed on yearly basis. In case of leave of any of the employees, the contractor should engage temporary labour with proper antecedent report. 3.9.0 The contractor has to register his firm with Central Excise Authorities in order to pay the Service tax as applicable. The rate quoted should be inclusive of all statutory payments as applicable excluding Service Tax. IOC will reimburse Service Tax on actual paid by the contractor. 3.10.0 The contractor shall be responsible for the safety of the personnel while working and necessary precautions have to be taken for the safe conduct for work within the premises. 3.11.0 The Contractor shall be responsible for any compensation arising out of any accident by the worker engaged by the contractor and Corporation is not liable to pay any amount. If any amount payable as per the directive of any agency will be recovered from the contractor 3.12.0 The contractor shall fully abide by all rules and regulations of Labour Laws of State Government and Central Government and other Govt., Semi-Govt. authorities and IOC. The following Labour Legislations with the latest amendment, from time to time, shall be complied with fully.

4.0.0 PAYMENT OF THE WORK DONE AND PENALTY: 4.1.0 Decision of Engineer-In-Charge/ Officer-In-Charge, shall be final and binding upon the contractor. 4.2.0 Payment will be done by E- payment against raised invoice on monthly basis. 4.3.0 Bidders to note that prices quoted for the subject work shall be exclusive of service tax that will be paid extra as applicable time to time on production of required documentation. Rates as quoted by the bidder shall be considered for evaluation of the bids. The quoted rate submitted with the bid shall be treated as final and no communication/ correspondence shall be entertained from the bidder after opening of the techno- commercial bids.

(19)

5.0.0 QUANTUM OF WORK: 5.1.0 Contractor has to satisfy himself before filling up the tender documents for the quantum of the work involved at site by visiting the site and/or contacting the tender issuing authority. The owner shall entertain no excuse for failure to understand the quantum of work at a later date.

6.0.0 QUOTATION: 6.1.0 The tenderer shall quote his rates as per instruction given in the “Preamble to Schedule of Rates”. 6.2.0 All rates should be quoted in schedule of rate in proper units as indicated therein, any variation/(s) contrary to the stipulated tender conditions shall make their offer liable for rejection. The tenderer shall quote, giving the details as sought in Clause No. 8.0.0 hereinabove in tabular form, otherwise owner may not consider their offer/ offers and their offer/(s) may be liable for rejection.

7.0.0 ABNORMAL RATES: 7.1.0 The contractor is expected to quote rate for each item after careful analysis of cost involved for the performance of the complete item considering all specifications and conditions of contract. In case, it is noticed that the rates quoted by the tenderer for any items are unusually high or unusually low it will be sufficient cause for the rejection of the tender unless the owner is convinced about the reasonability of the rates on scrutiny of the analysis for such rate/(s) which are to be furnished by the tenderer on demand by the owner. 8.0.0 STIPULATION AND DEVIATIONS TO TENDER CLAUSES: 8.1.0 No deviation whatsoever shall be acceptable in following provisions contained in General Conditions of Contract/ Special Conditions of Contract and the tenders of the tenderers taking exceptions/ deviations to these provisions shall be rejected.

8.2.0 Tenderers are advised to submit tender strictly based on the terms and conditions and specifications contained on the tender documents and not to stipulate any deviations. However in case of technical specifications, if it becomes unavoidable, deviations should be stipulated with reference to the clause no. para and page no. of the tender document. 9.0.0 CORRECTIONS: 9.1.0 Tender document should contain a clause stating that cutting and corrections in the bid document should be avoided and if it is unavoidable, it should be kept at the bare minimum and it should be neatly cut and re-written without over-writing and use of white fluid. All corrections should be duly signed by the tenderer. Overwriting and/or erasing with or by the application of correcting (white)/ erasing fluid(s) for correcting the rates is banned. Where ever the rates are corrected with white/erasing fluid, the bids will be summarily rejected.

(20) 9.2.0 Contractor shall not correct the specification and the schedule of rates. If such corrections are made then tenders are liable to be rejected.

10.0.0 BIFURCATION OF WORKS: The Tenderer/(s) are required to furnish the tender for the entire work, bidder cannot sublet the work to any other sub-contractor or their sister concern agency. 11.0.0 EARNEST MONEY DEPOSIT: 11.1.0 There is no requirement of any earnest money deposit for this tender. 12.0.0 COST OF TENDER DOCUMENTS: 12.1.0 No tender fee has been charged on account of sale of this tender. 13.0.0 SUBMISSION OF TENDER: 13.1.0 The tenders are required to submit their offer in sealed envelope in the tender papers marked “ORIGINAL”, duly signed and stamped on each and every page, super-scribing the name of the work, tender no., and due date for submission. The tenderers are also required to super-scribe their name and address on the left hand bottom corner of the sealed envelope. The sealed tender shall be submitted on or before the due date for submission of the tender at Mourigram HQ. 13.2.0 Following documents are to be submitted along with the tender document at the time of the submission of the tender document: a) Completely filled-in tender document with the signature of the tenderer with official seal on each page. b) Provident Fund Registration with PF authorities. c) Details and proof of similar nature of jobs executed in last three years. d) Details of present commitments, giving work value, details of works percentage progress and anticipated completion time. e) Information about tenderers in the proforma given in G.C.C. f) PAN no. and service tax copy. g) Registration no. with the local Govt. /Statutory Bodies. h) ESI copy

Failure to submit any of the documents as mentioned above shall render the offer liable for rejection. 13.3.0 Notwithstanding anything therein stated, the rates once accepted by the Owner shall be final and shall not be subject to any claim either on account of unworkability of rates or any other ground whatsoever, the said rates shall be binding to the tenderer till the final completion of the work. 13.4.0 Owner does not take responsibility for late delivery of the tender due to postal delay and as such these tenders shall be considered as “Delayed Tender” and shall be treated as out rightly rejected. 14.0.0 DEFECT LIABILITY PERIOD: 14.1.0 Nill

(21) 15.0.0 PERIOD OF THE CONTRACT: 15.1.0 The contract is initially for a period of one year (12 month), extendable to one more year (12 months) on the same rates, terms and conditions of the tender on Sole discretion of IOC. 15.2.0 We confirm that our quotation has been prepared after thorough study of Tender Documents, Site Conditions, Work requirement as per Schedule of quantity, General Terms & Conditions, Special Conditions of Contract etc. and agree to all the conditions in to.

16.0.0 SUFFICIENCY OF TENDER: 16.1.0 The Contractor shall be deemed to have satisfied himself before tendering as to the correctness and sufficiency of his tender for the works and of the rates stated in the schedule of rates, which shall cover all his obligations under the contract and all matters and things necessary for proper completion of the works. 16.2.0 Contractor shall have to quote their rates in prescribed form as detailed in schedule of rates; any variation and/ or change in unit may entail their offer liable for rejection. 16.3.0 The tenderer shall have to quote their rate/(s) understanding the work. Ignorance of this clause shall not be considered at a later date and no claim of whatsoever nature shall be entertained at this office. 16.4.0 In case the quality of work done by the contractor is considered not satisfactory, the Corporation will be at liberty to terminate the contract and get the same executed by any other agency entirely at the cost and risk of the original contractor. 17.0.0 SECURITY DEPOSIT: 10% of contract value. Successful tenderers shall be required to furnish SD within 15 days of issuance of LOI at 10% of the Total value of Work Order in any of the following manner. 25% of the total security deposit is payable by DD / Pay order on placement of work order in advance on which no interest is allowed. The balance 75% of the total deposit will be recovered by deduction from each running bill for work done by the Contractor at the rate of 10% of bill value, until the total amount of security deposit is recovered. No interest is payable on Security Deposit. Any loss/damages arising out of the contract would be adjustable against the SD. Any damages in excess of the SD will be recovered from payments due to the contract under this contract of deposits/payments due to when the party signing the tender is not the sole proprietor, the necessary power of attorney authorizing to act on behalf of the company should be produced before signing the agreement. It will be the responsibility of the contractor to comply with all provisions of Contract Labour Act, PF Act, ESI Act and all existing statutory regulations besides any such new laws that may be introduced by the Government from time to time. The contractor hereby undertakes to indemnify and hold indemnified the Corporation against all claims that may be preferred on the Corporation by party by virtue of the Corporation being the principle employer. In case, while on duty and during the course of engagement in the work premises of the Company under this Agreement, if any of the Contractors workforce meet(s) with any injury,

(22) indisposition due to accident or other natural calamities, the contractor shall ensure that immediate and adequate medical aid, viz, First Aid and subsequent treatment facilities are provided to the person(s) concerned free of cost and without fail. In addition, the contractor shall also be liable for meeting with statutory liabilities under the ESI/PF of workmen's Compensation Act as detailed above

18.0.0 TERMS OF PAYMENT: 18.1.0 The contractor shall indicate the rates for the items as given in the schedule of rates on the basis of which bills passed on joint measurements shall be payable. Payments due to the contractor shall be made by online payment by our Payment Office. 18.2.0 The contractor shall submit the bill to Engineer-In-Charge/ Officer-In-Charge in triplicate. The payment shall be released in terms of contract after submission of clear bill, and verification of the same. 18.3.0 The Corporation shall have the right to terminate the contract at any time giving one week notice in writing to the contractor. The contractor shall not be entitled to any additional compensation for such termination in that event. 18.4.0 It should be noted very carefully by the contractor that the bills placed for payment must accompany the statutory returns (PF challans, ESI challans, etc.,) of previous month otherwise the bill will be treated as incomplete & the same will not be taken for processing of the bill & payment thereof. 19.0.0 CO-OPERATION WITH OTHER CONTRACTOR: 19.1.0 Further to clause 4.0.5.0 of General Conditions of Contract, the owner shall be engaging at the work site(s) other contractors or agencies to carry out other works, the performance of which is contingent on and/or dependent upon the contractor’s work is dependent on and/or contingent upon the performance of work by other contractors or agencies and therefore the contractor or agencies engaged at the work sites to ensure harmonious working between the contractors or agencies involved shall comply with any instruction issued by the Engineer-In-Charge/ Officer- In-Charge and/or Site Engineer for this purpose. 19.2.0 Works shall be carried out in such a manner so as to cause least interference with or effect or retard or disturb the progress of works being executed by other contractors or agencies. 20.0.0 LABOUR LAWS & REGULATIONS 20.1.0 The contractor shall obtain necessary license from the licensing authority under the “The Contract Labour (Regulation & Abolition) Act, 1970” and Central Rules made there under and to produce the same to the Engineer-in-charge before the commencement of the job. Tenderer shall also comply with all obligations under the said Act/Rules as well as other applicable labour laws. Licensing authority is Assistant Labour Commissioner (Central) Office of the Regional Labour Commissioner (Central), Nizam Palace, 2nd Multi Storied Building, Fifth floor, 25 4/4, A.J.C. Bose Road, Calcutta – 20. 20.2.0 The provision of Employees Provident Fund and Miscellaneous Provisions Act, 1952 and rules/schemes there under shall be applicable to the contractor and his employees to be engaged for this job. The contractor shall furnish to the Engineer In

(23) charge the code number allotted by RPFC Authority, the copies of the challan for depositing money with the PF authorities and also list of persons in whose name the PF deductions along with employer’s share have been deposited with PF Commissioner’s office. 20.3.0 The Contractor shall be responsible for strict compliance of and shall ensure strict compliance by its Sub-contractors, servants & agents, of all labour and other laws, rules or regulations having the force of law affecting the relationship of employer and employee between the contractor / sub-contractors and their respective employees. 20.4.0 The contractor & sub-contractors, of the contractor shall obtain from the authority (ies) in this behalf under any applicable law, rule or regulation including The Minimum Wages Act, 1948, The Factories Act, 1948, The Contract Labour (Abolition & Regulation) Act, 1970, The Employees Provident Fund and Miscellaneous Provisions Act, 1952, The Equal Remuneration Act, 1976, The Inter State Migrant Workmen (Regulation of Employment and Service Conditions) Act, 1979, The Workmen’s Compensation Act, 1928 and any and all such license(s) consent(s), registration(s) and/or other authorization shall from time to time be or become necessary for or relative to the execution of the work or any part or portion thereof of the storage or supply of any materials or otherwise in connection with the performance of the contract and shall at all times observe and ensure due observance by the sub-contractor servant & agents of regulation(s) and other authorization(s) & laws, rules & regulations applicable thereof. 20.5.0 The contractor shall ensure that wages are paid by himself or by his sub-contractor to their workman directly without the intervention of any Jamadar or Thekedars & that no amount by way of commission or otherwise is deducted or recovered by the Jamadars from the wages of the workmen. You shall make the payment of wages in front of the representative of the Principal employer who shall certify the payment of wages in the format as prescribed under Rule 73 of the Contract Labour (Regulation Abolition) Central Rules, 1971. 20.6.0 The owner shall be entitled at all time to carry out any checks or inspection(s) of the contractor’s facilities, records and accounts to ensure that the provisions of the labour laws and regulations are being observed by the contractor and that the workmen are not denied the rights & benefits to which are entitled under such provisions. Any violation shall, without prejudice to any other rights or remedies available to the owner, constitute a ground for termination of the contract as though specifically set forth under Clause 7.0.1.0 of General conditions of contract and other associated clauses thereof. 20.7.0 Nothing in the contract documents stated shall anywise constitute any workmen/employee of the contractor or any sub-contractor as or to be workman/employee of the Owner, or place obligation or liability in respect of any such workman/employee upon the Owner. 20.8.0 The contractor shall indemnify and keep indemnified the Owner from and against all actions, claims, demands & liabilities whatsoever under I in respect of the breach of any of provisions of Clause 5.3.7.0 to 5.3.60 and/or against any claim, action or demand by any workman/employee of the contractor and/or from any liability any wise to any workmen/employees of the contractor or any sub-contractor under any law, rules or regulations having the force of law, including but not limited to claim against the Owner under the Workmen’s Compensation Act, 1928, the Employees Provident Fund Act, 1952, The Contract Labour (Abolition & Regulation) Act, 1970, (24) The Inter State Migrant Workmen (Regulation of Employment and Service Conditions) Act, 1979. 20.9.0 The contractor shall submit the insurance certificate of the skilled /unskilled workmen, working with the above job as per Clause No. 8.5.1.0 & (b) of General Conditions of Contract for a period till work is over, which will not be less than 2 (two) months.

21.0.0 SAFETY AND SECURITY: 21.1.0 The contractor shall take all precautions necessary to safeguard all existing building, underground/ over ground cables, piping, sewage lines etc. and shall also abide by relevant rules of safety including statutory Rules and Regulations of the local bodies. The contractor shall also take such other additional safety measures as may be directed from time to time by the Engineer-In-Charge/ Officer-In-Charge.

22.0.0 PENALTY FOR SAFETY VIOLATION 22.1.0 Violation of applicable Safety, Health and Environment related norms, a penalty of Rs5000/-(Rupees Five Thousand) only per occasion. 22.2.0 Violation as above resulting in: (i) Any physical injury, a penalty of 0.5% of the contract value (maximum of Rs2,00,000.00) per injury in addition to Rs5000/- as in item no. 22.1.0. (ii) Fatal accident, a penalty of 1% of the contract value (maximum of Rs10,00,000.00) per fatality in addition to Rs5000/- as in item no. 22.1.0. 22.3.0 Aforesaid penalty clause is over and above the applicable statutory requirement.

(25) SPECIAL INSTRUCTIONS TO THE TENDERERS

1 Further to General Instructions to the tenderers, the tenderer is required to furnish Income Tax Certificate Clearance. 2 Further to Clause 6.0 and associated clauses there under of General Instructions to the Tenderers, the earnest money shall be accepted only in the form of demand draft drawn on a local bank in favour of the Corporation. Fixed deposit receipts of a nationalized bank or a schedule bank pledged in the name of the Corporation may also be accepted. Earnest money shall not be accepted in the form of cheques and cash. 3 Further to Clause 5.12 of the General Instructions to the Tenderers, it is hereby stipulated that the Contractor shall not effect any corrections either in the Abridged General Conditions of Contract, the Special Conditions of Contract, the Specifications or in the description of the several items of woks contained in the Schedule of Rates forming part of the tender documents. 4 Further to Article 4.1 of the Form of Contract, HOWRAH Court/(s) shall have jurisdiction. 5 Within the validity period of 4 month, any tender submitted against this tender notice/tender enquiry, no reduction in price by the tenderer SUO MOTO will be permitted after the opening of tenders. 6 If any tenderer on his own reduces the price quoted by him in his tender after the opening of tenders, the concerned tender would become liable for rejection.

Signature of Tenderer: ...... Name: ...... Address: ......

(26) PREAMBLE TO SCHEDULE OF RATES

This preamble is an integral part of the Schedule of Rates and any definition and explanation given herein shall have as much force as though they are incorporated into the description of the items themselves in the Schedule of Rates. 1.0 Unless otherwise specifically stated in the contract, all works under the contract shall be covered and paid for in accordance with items and relatives rates mentioned in the Schedule of Rates. 2.0 The description given under the items of work in the Schedule of Rates, shall be deemed to include, wherever applicable, mobilization, labour, equipment, materials, carriages, cartage, hoisting, setting, fitting and fixing in positioning of all materials and equipment, disposal of wastage (including dewatering, desludging and allied operations at any stage of the work) and all other labours and operations necessary whether specifically stated/implied or not, for the full and entire execution and completion of the relative works in all respects according to the contract. 3.0 The description given under the items of work in the Schedule of Rates shall be deemed to include the relative provisions in the specifications, drawings and other contract documents for the execution of the works in accordance therewith and the instructions of the Engineer-In-Charge. 4.0 The specifications detailed in the description of the items of works in the Schedule of Rates and those in the specifications regarding the all-inclusive nature and coverage of rates are only indicative and are by no means exhaustive. The rates mentioned against each item of work in the Schedule of Rates shall be for the complete works covering details not only enumerated thereon, but all works covering details not only enumerated thereon, but all works of allied nature required for completion of the job according to drawings, specification and instructions of the Engineer-in-Charge, whether or not they are specifically stated or implied. 5.0 The Contractor shall quote rates for all such items of work appearing in the Schedule of Rates against which quantities have been indicated. In case no quantity is indicated against any particular item/items of work, the Contractor shall not indicate any rate against such item/items of work. Without prejudice to any other right(s) the Owner may have under the contract, the Owner reserves the right to operate any and all items of works appearing in the Schedule of Rates accordance therewith and the instructions of the Engineer-in-Charge

(27) SCHEDULE OF RATES

NAME OF THE WORK: Providing services for housekeeping and horticulture jobs at PHDPL Construction Office at Mourigram Howrah.

TENDER NO. PHDPL 1508

Rate without service Total Sr. Quanti Description of item Unit tax(`) amount(`) no. ty In figures In words 1 Monthly charges for cleaning and disinfection of various utilities at two buildings of construction office at Mourigram which will include removal of all wastes, debris, dry leaves, cobwebs, dust from walls, roofs ceilings, floors, pavements, lawns, staircase, fans, ACs switch boards, light covers, doors windows, overhead water tanks (2- monthly) and other open spaces associated with the concerned building etc, in total complex and disposing of the same at designated place, wiping of furniture in all respect, cleaning of sofa sets and foot mats using vacuum cleaner/stain remover, maintaining and cleaning all toilets cleaning of drains of all sizes around the buildings maintenance of septic tanks and sewerage (2-monthly) inclusive of all tools and tackles, labour, transportation, consumables viz. MONTH 12 disinfectant liquid, cleaning agents, soap solution, acid, bleaching powder, wiping clothes providing liquid hand wash soap, naphthalene, Odonil for wash basins and urinals, regular maintenance of lawns, gardens, trees shrubs, hedges, seasonal flower beds etc. around and in front of the two buildings and new plantation of seasonal flower plants including the cost of extra earth, manure, fertilizers, insecticides, pesticides, seeds, saplings etc, watering, weeding out all undesirable growth etc. all for the survival and healthy growth of plants, lawn beds mowing cutting pruning, etc. with supply of all cleaning materials etc.

Total in words(`):

** Service tax will be paid extra as applicable.

SIGNATURE OF THE TENDERER (WITH OFFICIAL SEAL)

(28)