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Raipur Development Authority Second Floor, Bhakt Mata Karma Commercial Complex, New Rajendra Nagar, Raipur (C.G.) Raipur Development Authority Second Floor, Bhakt Mata Karma Commercial Complex, New Rajendra Nagar, Raipur (C.G.) Request for Proposal Consultancy Services for Preparation of Master Plan and Preliminary Feasibility Report for “Kharun River Front Development” on the Down Stream of Mahadev Ghat, Raipur Chhattisgarh. Last Date for Submission – 27.04.2015 by 4.00 P.M. 1 TABLE OF CONTENTS SECTION 1: LETTER OF INVITATION............................................................................. ..........05 SECTION 2: INFORMATION TO CONSULTANTS................................................................... 07 2.1 DEFINITIONS............................................................................................................................ ..08 2.2 CLARIFICATIONS AND AMENDMENT OF RFP DOCUMENTS..................................... ……………..10 2.3 PREPARATION OF PROPOSAL.................................................................................................. 10 2.4 SUBMISSION, RECEIPT AND OPENING OF PROPOSAL.................................................19 2 .5 PROPOSAL EVALUATION...................................................................................................21 2.6 NEGOTIATIONS......................................................................................... ........................... … 23 2.7 BID PROCESSING PROCESS & PERFORMANCE SECURITY........................................ ……………….24 2.8 AWARD OF CONTRACT ............................................................................................................ 25 2.9 CONFIDENTIALITY.................................................................................................................... 25 3.0 RIGHT OF REJECTION........................................................................................................ …... 25 SECTION 3: TECHNICAL PROPOSAL- STANDARD FORMS........................................ 26 FORM TECH 1: LETTER OF AUTHORIZATION.................................................................... 28 FORM TECH 2: TECHNICAL PROPOSAL SUBMISSION FORM............................... ......... 30 FORM TECH 3: FIRM’S / CONSORTIUM’S PROFILE AND EXPERIENCE............... ......... 31 FORM TECH4: COMMENTS OF CONSULTANTS ON THE T.O.R. AND ON DATA… 32 FORM TECH 5: DESCRIPTION OF THE APPROACH & METHODOLOGY........................ 33 FORM TECH 6: TEAM COMPOSITION AND TASK ASSIGNMENT.................................... 34 FORM TECH 7: FORMAT OF CV FOR PROPOSED PROFESSIONAL ............................... 35 FORMTECH 8: STAFFING SCHEDULE FOR KEY PROFESSIONALS & TECHNICAL..... 37 FORM TECH 9: WORK SCHEDULE .........................................................................................38 SECTION 4: FINANCIAL PROPOSAL- STANDARD FORMS..................................... 39 FORM FIN 1: FINANCIAL PROPOSAL SUBMISSION FORM.............................................. .41 FORM FIN 2: SUMMARY OF COSTS ........................................................................................ 42 FORM FIN 3: BREAK UP OF COSTS......................................................................................... 43 FORM FIN 4: BREAK UP OF REMUNERATION................................................................. 44 FORM FIN 5: BREAK UP OF REIMBURSEMENT EXPENSES............................................ 45 FORM FIN 6: BREAK UP OF MISCELLANEOUS EXPENSES ............................................. 46 SECTION 5: TERMS OF REFERENCE..................................................................... ................47 5.1 INTRODUCTION....................................................................................................... ........ 48 5.2 SCOPE OF WORK........................................................................................................ 53 5.3 PAYMENT SCHEDULE AND DELIVERABLES............................................................... 65 5.4. PROJECT TEAM OF THE CONSULTANT......................................................................... 69 5.5 REPORTS AND DOCUMENTS TO BE SUBMITTED BY THE CONSULTANT........ 72 5.6 DATA AND SOFTWARE.......................................................................................................72 5.7 DATA SERVICES & FACILITIES TO BE PROVIDED BY RDA.................................... 73 2 SECTION 6: DRAFT OF CONTRACT.................................................................... ……...74 1. FORM OF CONTRACT.......................................................................................................75 2. GENERAL CONDITIONS OF CONTRACT.......................................................................77 3. SPECIAL CONDITIONS OF CONTRACT.........................................................................87 APPENDICES........................................................................................................................... 91 1. APPENDIX A............................................................................................................ ………. 92 2. APPENDIX B...........................................................................................................................93 3. APPENDIX C...........................................................................................................................97 4. APPENDIX D...........................................................................................................................98 5. APPENDIX E...........................................................................................................................99 6. APPENDIX F...........................................................................................................................100 7. APPENDIX G...........................................................................................................................101 8. APPENDIX H...........................................................................................................................104 3 DISCLAIMER The information contained in this Request for Proposal (RFP) document provided to the Applicants(s), by or on behalf of Raipur Development Authority (RDA) or any of its employees or advisors, is provided to the Applicants (s) on the terms and conditions set out in this RFP document and all other terms and conditions subject to which such information is provided. The purpose of this RFP document is to provide the Applicants (s) with information to assist the formulation of their Proposals. This RFP document does not purport to contain all the information each Applicants may require. This RFP document may not be appropriate for all persons, and it is not possible for RDA, its employees or advisors to consider the business/investment objectives, financial situation and particular needs of each Applicant who reads or uses this RFP document. Each Applicant should conduct his own investigations and analysis and should check the accuracy, reliability and completeness of the information in this RFP document and where necessary obtain independent advice from appropriate sources. RDA, its employees and advisors make no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of the RFP document. RDA may, in its absolute discretion, but without being under any obligation to do so, modify the RFP update, amend or supplement the information in this RFP document. An applicant means a Business Entity or Proprietor firm who has sufficient experience in accordance with the Conditions of Eligibility of Bidders. Joint Venture (JV) is NOT permissible. 4 SECTION 1 LETTER OF INVITATION [A] LETTER OF INVITATION – REQUEST FOR PROPOSAL [RFP] The Raipur Development Authority [RDA] invites Proposals for the appointment of a Technical Consultant for Providing Consultancy Services for Preparation of Master Plan and Preliminary Feasibility Report for “Kharun River Front Development” on the Down Stream of Mahadev Ghat, Raipur Chhattisgarh. 1. Conditions of Eligibility of Bidders has been provided in Section 2.4 2. The Scope of Work for the Consulting services is provided in Section 5 of the Request for Proposal (RFP). 3. The RFP includes the following documents: Section 1 Letter of Invitation and Schedule of bidding process Section 2 Instructions to Bidders Including Data Sheet and Evaluation Criteria Section 3 Technical Proposal Standard Forms Section 4 Financial Proposal Standard Form Section 5 Terms of Reference Section 6 Draft Consultancy Agreement 4. In order to provide more details about the Project and the nature of services required, as well as reply to the queries of the interested bidders, a pre-proposal meeting which is mandatory will be held at 15.00 hrs. On 07.04.2015 at Conference hall Located in Raipur Development Authority’s office. Sd/- Chief Engineer Raipur Development Authority 5 [B] SCHEDULE OF BIDDING PROCESS The schedule of events during the Bidding Process shall be as follows - S. NO EVENT DESCRIPTION PROPOSED DATE 1 ISSUE OF RFP DOCUMENT 20-03-2015 to 24-04-2015 2 PRE BID MEETING 07-04-2015 At 11:00 AM. 3 LAST DATE OF RECEIPT OF QUERIES 10-04-2015 4 ISSUE OF CLARIFICATIONS 17-04-2015 27-04-2015 LAST DATE OF SUBMISSION OF 5 Up to 4:00 pm. (16:00 PROPOSAL (PROPOSAL DUE DATE) hours) [C] COST OF RFP DOCUMENT (Non Refundable) : Rs. 25,000/- (INR) (D) PROPOSAL SECURITY : Rs. 5, 00,000/- (INR) 6 SECTION 2 INFORMATION TO CONSULTANTS 7 SECTION 2: INFORMATION TO CONSULTANTS 2.1 DEFINITIONS (a) “Employer/Client”
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