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Final Evaluation and Systematisation Report

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Final Evaluation and Systematisation Report Final Evaluation and Systematisation Report September - October 2014 Prepared by: Elena Roffi Acronyms A.1 AP Sector of implementation “Youth Civic Education Development” A.2 AP Sector of implementation “Citizenship Education & Social Involvement Development” A.3 AP Sector of implementation “Local Communities Radio Services Development” A.4 AP Sector of implementation “Local Communities Inclusion Development” A.5 AP Sector of implementation “Art & Communication Social Development” ACPDT African Community Publishing & Development Trust(AP Partner) AIPPA Access to Information and Privacy Protection Act AP Action Program (the Award Granted External Action object of the present Evaluation Report) BAZ Broadcasting Authority for Zimbabwe BNF Beneficiary CCMT Centre for Conflict Management and Transformation COPAC Constitution Parliamentary (select) Committee COSV Comitato di Coordinamento delle Organizzazioni per il Servizio Volontario (AP Coordinator) CRI(s) Community Radio & Information committees (for LCRs) CSO(s) Civil Society Organization(s) ERC Election Resources Centre (of Zimbabwe) EU European Union EUD European Union Delegation to the Republic of Zimbabwe GTH Grace To Heal [Healing & Pacification network] GNU Government of National Unity GPA Global Political Agreement ICT Information and communication technologies JOMIC Joint Monitoring and Implementation Commission CRI Community Radio Initiative MCPA Ministry of Constitutional and Parliamentary Affaires Zimbabwe MDC Movement for Democratic Change MGWA Ministry of Gender and Women’s Affaires Zimbabwe MISA Media Institute of Southern Africa (AP Partner) MYZIM Ministry of Youth development Zimbabwe NANGO National Association of Non Governmental Organizations NGO Non Governmental Organization NYDT National Youth Development Trust (AP Partner) OVI(s) Objectively Verifiable Indicator(s) of achievement [source: Logical Framework] PAMBERI (or) Pamberi Trust for Arts & Culture (AP Partner) PT Pubilc Order and Security Act POSA Rural District Council RDC Registrar General RG SADC Southern Africa Development Community SOM Sistaz Open Mic ZACRAS Zimbabwe Association of Community Radio Stations (AP Partner) ZANU – PF Zimbabwean African National Union – Patriotic Front ZEC Zimbabwe Electoral Commission ZESN Zimbabwe Electoral Support Network ZPRA Zimbabwe People’s Revolutionary Army Veteran Trust (AP Partner) ZWB Zimbabwe Women’s Bureau ZWC Zimbabwe Women Coalition Table of Contents 1. Executive summary ............................................................................................... p. 5 2. Introduction ............................................................................................................ p. 10 2.1. Background and status of the Action Program ............................................... p. 10 2.2. Methodology of the evaluation and systematisation....................................... p. 14 2.3. Limitations and challenges of the evaluation and systematisation................. p. 15 3. Findings of the Evaluation and Systematisation .................................................... p. 18 3.1 Action Program design..................................................................................... p. 18 3.2 Action Program relevance ............................................................................... p. 19 3.3 Action Program implementation and performance........................................... p. 23 3.3.1 Efficiency and effectiveness.......................................................................... p. 23 3.3.2 Efficiency and effectiveness’ details for Result 1........................................... p. 31 3.3.3 Efficiency and effectiveness’ details for Result 2........................................... p. 41 3.3.4 Efficiency and effectiveness’ details for Result 3........................................... p. 50 3.3.5 Efficiency and effectiveness’ details for Result 4........................................... p. 59 3.3.6 Efficiency and effectiveness’ details for Result 5........................................... p. 69 3.3.7 Efficiency and effectiveness’ details for Result 6........................................... p. 84 3.4 Action Program suitability and impact .............................................................. p. 93 3.5 Action Program Partner CSOs’ successes and best practices........................ p. 99 3.6 Systematisation of AP’s Lessons Learnt and Best Practices .......................... p. 101 3.6.1 Introduction to the Systematisation Principles and Practice and to the APCSOs’ Systematisation’s endeavour ....................................................... p. 101 3.6.2 Systematisation of the APCSO’s lessons learnt and best practices: trajectories for critical analysis -................................................................... p. 102 3.6.2.1 Ownership and Systematisation ........................................................... p. 102 3.6.2.2 Ownership/Empowerment VS Capacity-Building/Empowerment .......... p. 107 3.6.2.3 Relevance VS Rigidity VS Representativeness ................................... p. 108 3.6.2.4 Efficiency/Procedures VS Flexibility ...................................................... p. 109 3.6.2.5 Efficiency AND Effectiveness VS Ownership AND Empowerment ....... p. 110 3.6.2.6 Effectiveness AND Impact VS Representativeness .............................. p. 111 3.6.2.7 Sustainability VS Ownership VS Capacity-Building and Empowerment ...................................................................................... p. 112 3.6.3 Peculiarities of this AP ............................................................................. p. 112 3.6.3.1 The Country and its CSOs ............................................................... p. 112 3.6.3.2 The role of the AP’s Management and COSV HQ in Zimbabwe ...... p. 113 3.6.3.3 The role and aims of the EUD .......................................................... p. 113 3.6.3.4 CSOs’ contradictory approach to accountability and transparency .. p. 114 3.6.4 Synergies of best practices ...................................................................... p. 115 3.6.7 Conclusions of AP’s Systematisation ....................................................... p. 116 4. Main Conclusions ................................................................................................... p. 116 5. Main Recommendations ........................................................................................ p. 118 6. Attachments ........................................................................................................... p. 127 6.1 Attachment N. 1 – AP Partnership Declaration ............................................... p. 127 6.2 Attachment N. 2 - Annex I to the Partnership Agreement ............................... p. 128 6.3 Attachment N. 3 – APCSO System Presentation ............................................ p. 137 6.4 Attachment N. 4 – Cycle of the AP Management, monitoring and accountability processes ..................................................................................... p. 143 6.5 Attachment N. 5 – Monthly Program Cycle Schema ....................................... p. 144 3 6.6 Attachment N. 6 – Action Program Procedures Manual .................................. p. 145 6.7 Attachment N. 7 – Procurement Procedure under EU Grants ........................ p. 149 6.8 Attachment N. 8 – Action Program Activity and monthly report format ........... p. 151 6.9 Attachment N. 9 – Action Program Cash flow format ...................................... p. 152 p. 153 6.10 Attachment N. 10 – COSV Format for Monthly Funding Request ................. p. 154 6.11 Attachment N. 11 – AP Format for Monthly Funding Request (PO4) ............ p. 155 6.12 Attachment N. 12 – Example of AP Financial Status presentation format .... p. 157 6.13 Attachment N. 13 – Example of the AP Management report at the PSC ...... p. 158 6.14 Attachment N. 14 – Action Plan Communication and Visibility ...................... p. 165 6.15 Attachment N. 15 – AP Basic Schedule Model for the Training Session ...... p. 166 6.16 Attachment N. 16 – AP Rationale and logic for Post Monitoring ................... p. 167 6.17 Attachment N. 17 – AP Post Monitoring Notes .............................................. 6.18 Attachment N. 18 – Further AP’s Management specifications on Post Monitoring ........................................................................................................... p. 169 6.19 Attachement N. 19 – Post Monitoring Questionnaires .................................. p. 172 6.20 Attachment N. 20 – Example of Post-monitoring output ............................... p. 180 6.21 Attachment N 21 – AP Needs Assessment Format ...................................... p. 181 6.22 Attachment N 22 – AP Presentation for re-planning ...................................... p. 183 6.23 Attachment N 23 – AP Format for partners CSOs’ re-planning .................... p. 189 6.24 Attachment N 24 – AP’s Strategic Planning Guidelines and Reflections ...... p. 194 6.25 Attachment N 25 – AP’s Management presentation of Comparative Analysis of Sector Partners’ activities and Results ............................................. p. 208 6.26 Attachment N 26 – ToR for the AP Final Evaluation and Systematisation.... p. 213 6.27 Attachment N 27 – Itinerary and field visits ................................................... p. 217 6.28 Attachment N 28 – List of consulted persons (in chronological order) ......... p. 219 6.29 Attachment
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