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April 18,2019-Tulsa Community College Board Or Regents Regular Meeting Minutes

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April 18,2019-Tulsa Community College Board Or Regents Regular Meeting Minutes Tulsa Community College Regular Meeting of the Board of Regents MINUTES The regular meeting of the Board of Regents of Tulsa Community College was held on April 18, 2019, at 8:30 a.m. at Metro Campus. Board Members Present: Robin Ballenger, Sam Combs, Paul Cornell, Ron Looney, William McKamey, and Wesley Mitchell Board Members Absent: Caron Lawhorn Others Present: President Goodson Executive Assistant for the Board College Administrators Faculty Staff Students CALL TO ORDER Board Chair, Robin Ballenger, called the meeting to order at 8:30 a.m. President Goodson confirmed compliance with the Open Meetings Act. ROLL CALL The clerk called the roll and the meeting proceeded with a quorum. APPROVAL OF THE MINUTES A motion was made by Regent Cornell and seconded by Regent Mitchell to approve the minutes of the regular meeting of the Tulsa Community College Board of Regents held on Thursday, February 21, 2019 as presented. The Chair called for a vote. Motion carried unanimously by voice vote. CARRYOVER ITEMS There were no carryover items. REGULAR BOARD ITEMS Reappointment of Regent Regent Cornell was administered the Oath of Office by Board Chair Robin Ballenger. Mr. Cornell was reappointed by Governor Kevin Stitt for a seven-year term beginning July 1, 2019. Regent Looney arrived at 8:35. Nominating Committee Report Board Chair, Robin Ballenger, appointed Paul Cornell as Chair, and Caron Lawhorn and Bill McKamey as members of the Nominating Committee. The Nominating Committee will make a recommendation for Chair, Vice Chair, and Secretary for Fiscal Year 2020 at the June Board meeting. Personnel Report 1. Introduction of Recently Appointed Staff President Goodson introduced Sarah Wyatt, Project Coordinator for the President’s Office. President Goodson congratulated Angela Sivadon, the new Provost of Metro Campus. 2. Consent Agenda President Goodson introduced faculty recommended for promotion from Assistant Professor to Associate Professor in compliance with Board policy. Brian Cross, Biology, Metro Campus Valerie O’Brien, Biology, Metro Campus Matt Smith, Chemistry, Metro Campus Tulsa Community College Board of Regents Minutes for the Regular Meeting on April 18, 2019 Page 2 of 14 A motion was made by Regent Mitchell and seconded by Regent Combs to approve the personnel consent agenda. The Chair called for a vote. Motion carried unanimously by voice vote. (Attachment: Personnel Consent Agenda) Academic Affairs and Student Success Committee Report Regent Mitchell gave the report. 1. Introduction of Promoted Faculty Faculty were introduced during the Personnel Report. Dr. Cindy Hess indicated that twelve of eighteen applicants were selected by a committee to receive the promotion. Dr. Hess is mentoring faculty on how to strengthen their portfolio and application for next year. Dr. Hess added that portfolios for full professorship will require faculty who were previously promoted to Associate Professor, employed with the College for six additional years during which demonstration of continued service and leadership to the profession and the College discipline. Faculty will be required to demonstrate capacity to identify problems in a classroom situation; apply particular scholarship in teaching and learning; and measure the results. The Academic Affairs and Student Success Committee will discuss portfolios for full professorship at a future committee meeting. 2. Recommendation for Approval to Grant Posthumous Degree The Committee recommended approval to grant a posthumous degree to Areale L. Louie. Ms. Louie was six credits short of a earning a degree. The College was able to substitute credits to satisfy degree requirements. The motion for approval from the Academic Affairs and Student Success Committee was approved unanimously by voice vote. Regent Mitchell had no comments on committee meeting topics. Facilities Committee Report Regent Combs gave the report. 1. Overview of Committee Meeting Topics The Committee spent considerable time on how to address deferred maintenance. Tulsa Community College Board of Regents Minutes for the Regular Meeting on April 18, 2019 Page 3 of 14 The Committee significantly discussed safety and security, including a Committee name change that would include “safety” in the name of the Committee. The Committee discussed ongoing capital projects, such as the Conference Center move and the Metro Chemistry and Biology Lab Update. Community Relations Committee Report Regent McKamey gave the report. 1. Legislative Update One bill in particular is of interest to the College: SB 361 would deem outdoor areas of public institutions of higher education as areas of free speech public forums. Finance, Risk and Audit Committee Report Regent Cornell gave the report. 1. Purchase Ratifications over $50,000 The following purchase items were approved in the March 2019 Committee meeting as ratifications to be approved by the Board in the April 2019 meeting. 1.1 The Board unanimously approved a contract with and the purchase of network switches, cabling, hard drives, and related maintenance from ISG Technology in the amount of $140,077. This purchase was funded from the general budget. 1.2 The Board unanimously approved a contract with Metropolitan Tulsa Transit Authority in the amount of $62,388 for the purchase of transit fares for students. This purchase was funded from the auxiliary budget. 1.3 The Board unanimously approved a contract with Harness Roofing, Inc. in the amount of $662,211 to replace a section of the Metro Campus Student Union roof. The purchase was funded from the capital budget. 2. Purchases over $50,000 The following purchase items were approved in the April 2019 Committee meeting. Tulsa Community College Board of Regents Minutes for the Regular Meeting on April 18, 2019 Page 4 of 14 2.1 The Board unanimously approved by voice vote a five-year contract with Axon Enterprise, Inc. in the amount of $97,115 for the purchase of 27 body cameras and related licensing, maintenance and video storage for Campus Police. This purchase will be funded from the general budget. 2.2 The Board unanimously approved by voice vote a contract for the purchase of facilities benchmarking and analysis services, which will provide data collection, facilities investment forecasting, and performance measurements from Sightlines LLC in the amount of $147,275, as well as the option to include two additional years of services for $67,000 per year. This purchase will be funded from the general budget. Data collected will address deferred maintenance needs. 3. Recommendation for Approval to Refinance Debt The Board unanimously approved the refinancing of one of the College’s Master Lease Bonds held by the Oklahoma State Regents for Higher Education. Net Present Value Savings will be $15,254. 4. Financial Dashboards for March 2019 4.1 Chief Financial Officer, Mark McMullen presented. The dashboards are revised to compare actual revenue and expenses with forecasted revenue and expenses. Revenue Dashboard o Revenues ending March 2019 were forecasted at $99.5M vs. actual $99M. The College did not draw from local appropriations. Expense Dashboard o Expenses are on target with forecast. From a budget perspective, the College is spending less than forecasted. Cash Management Dashboard o Large deposits in local appropriations were made in January and will trickle in throughout the year. From a cash perspective, the College is doing very well and maintains a healthy reserve. Accounts Receivable Dashboard o Tuition charges for spring 2019 were $18,923,528, of which 26% are loans and 26% are Pell grants. TCC tracks how much debt students graduate compared to peer institutions. Tulsa Community College Board of Regents Minutes for the Regular Meeting on April 18, 2019 Page 5 of 14 5. Monthly Financial Report The Board unanimously approved the monthly financial report for March 2019. President’s Report Nicole Burgin, Media Relations Manager, presented the highlights. 1. A group of students went to the state capitol for a lesson in civic engagement with a focus on Political Science. This was part of Liberal Arts & Communication Pathways Week and initiated by faculty member Paul Okoruwa. He and Metro Director of Student Life David Adams led the group of 25 students. After the trip, one student said, “I can do a lot and make change by using my voice.” Another student said, “My voice not only matters but my legislators want to hear what I have to say and are willing to listen.” Nicole introduced David Adams, Director of Student Life. David attended with the students and introduced student attendees Patrick Johnson, Claudia Wade, and Amy Butler. David presented the students with photographs from the event. All three students described their experience. 2. Bethany Niman is a 2019 New Century Workforce Pathway Scholar, also known as the Coca-Cola Scholar. She had the highest score in Oklahoma and will receive a $1,250 scholarship. This scholarship is the first of its kind to support students at associate degree-granting institutions who plan to enter the workforce upon the completion of a degree or certificate on a national scale. The program is sponsored by The Coca-Cola Foundation and Phi Theta Kappa. Nicole introduced Bethany Niman. Due to the scholarships she received, she is able to attend College full- time. 3. Students nominated by President Goodson were recognized as All-Oklahoma Academic Team. They include Kerri Blakey, Broken Arrow; Kaveon Smith, Tulsa; Alexandra Baker, Broken Arrow; Rachael Farnan, Broken Arrow; Bethany Niman, Jenks; Ray Carney, Oklahoma City; and Becca McLaughlin, Bristow. The students have at least a 3.5 GPA. Carney and Smith were also named Oklahoma Association of Community Colleges President’s Tuition Waiver nominees. Each will receive a $1,000 tuition waiver for the upcoming academic school year. Nicole introduced Bethany Niman and Kaveon Smith. Tulsa Community College Board of Regents Minutes for the Regular Meeting on April 18, 2019 Page 6 of 14 New Business [Pursuant to Title 25 Oklahoma Statutes, Section 311(A)(9), “…any matter not known about or which could not have been reasonably foreseen prior to the time of posting.” 24 hours prior to meeting] There was no new business.
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