Heritage Lottery Fund Committee for the East of Meeting on 6 December 2018 CEE 2018 (4)

Minutes of the meeting of the Committee for the held on 6 December 2018 at 10.30 a.m. at the Cambridge Office, CB1 Business Centre, 20 Station Road, Cambridge, CB1 2JD.

Members: • Helen Wilson (Chair) • Sue Davies • Steve Miller • Carole Reilly • Phil Rothwell • Philip Venning • Joff Whitten (items 1-19)

Observers: • Claire Feehily

Committee Business

1. Chair’s Report Oral The Chair welcomed: • Claire Feehily, Trustee and Chair of HLF’s Audit and Risk Committee.

The Chair had attended and reported on the following events since the last Committee meeting: • The meeting of the Country and Regional Chairs in October where they discussed Organisation Design and the possible impact on English Committees

The Chair also extended her admiration for the Cambridge team and the brilliant work they have done and wished them luck as HLF moves into its new Strategic Funding Framework.

2. Declarations of Interest Oral Helen Wilson declared a conflict with Item 28 as the Director of Snape Maltings (the applicant) sits on the Cultural Board that Helen Chairs. It was agreed that Helen would step out of the room for the discussion.

Steve Miller noted the declarations: • Through his work with SHARE Museums East he had affiliations with items 25, 26, 29, 30 and 31. • His work with the New Anglia Cultural Board meant he has an affiliation with item 28.

The Committee were content that these did not constitute direct conflicts and Steve could remain in the room for all discussions.

3. Minutes of last meeting on 6 September 2018 CEE 2018 (4) 3 Committee agreed the minutes of the last meeting. These were signed by the Chair.

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4. Matters arising from the minutes Oral There were none.

5. Corporate Update CEE 2018 (4) 5 Anne Jenkins presented the corporate update in a closed session for the members with the Head of Region present. Anne gave a brief overview of the context for Shaping Our Future Business which was noted by the Committee. It would allow HLF to be more streamlined and consistent in our approach to delivery of the SFF and in support of the sector, with more consistent ways of working and would address recommendations from the tailored review.

Key points noted by the committee were as follows; • A shift from four departments to three – Business Services, Business Insight and Innovation and Business Delivery. • English Regions would reduce from nine regions to three English areas. The Countries would remain, giving a total of six Areas across the UK allowing a more strategic approach across the country with more flexible budgets, increased efficiency and a more flexible workforce. • Bases for hub and spoke offices would be finalised after the formal consultation period though it had been agreed that all existing offices would remain open for two years. • An illustrative England Area structure was shared and demonstrated how roles such as HR or Communications may be based outside of London. An illustrative hub and spoke model was also noted. • A greater level of delegation and flexibility of budgets to the Area and Country teams would be seen • The Committee noted new delegation limits for 2019-20 and from 2020 onwards.

Next steps would include an independent governance review which would take place in early 2019. Three interim England Area committees would be created to operate from April/May 2019 for a 12 month period. All members would be invited to submit an expression of interest to be a part of these committees.

6. Claire Feehily, Chair of Audit and Risk Committee feedback Oral Claire thanked the Committee for welcoming her and introduced herself, giving the Committee a brief summary of her experience and her role as Chair of the Audit and Risk Committee. Alongside this Claire briefly explained the role of the Committee in wider HLF business.

7. East of England Regional Overview CEE 2018 (4) 7 The paper was presented by Robyn Llewellyn and highlighted the following key elements: • For cases that were recommended as reject the Committee were informed there would be no presentation. The Committee were asked if they agreed with this approach and were informed that this followed the same guidelines as at Board meetings. The cases that fell within this category and would be rejected, or recommended to the Board as reject were: o Connection, Care & Conservation at the Glass House, Ringsfield Hall, item 13 o Sustaining St Bartholomew’s church for the future, item 14 o Proposal for urgent roofing work at St Mary’s church Ovington, Essex, item 15 o St Andrew’s Church Witchford repairs re-ordering, community and heritage grant, item 16 o Regeneration of Malt House 3 at Snape Maltings, item 28 o Sharing the Secret: Museum of Military Intelligence, item 29

2 • That the Development Team had done great work in achieving priority development area targets and had exceed in all but one local authority. Robyn and the Committee extended their thanks to the Development Team for their work throughout SF4. • An update on various prominent HLF funded projects throughout the region.

8. East of England Budget CEE 2018 (4) 8 The paper was presented by Robyn Llewellyn.

In 2018-19 the Committee budget for the East of England was £4,200,000. As well as new first round passes, uplifts and grant increases (including for GPOW projects), and any straight to second round acquisitions come out of this budget.

For this meeting, there were eleven Heritage Grant first round cases submitted totalling £5,278,800 against a budget of £618,100 giving a success rate of 12%.

At this meeting there were two second round Committee level requests, totalling £1,063,700. The Committee were able to fund these projects if they were content that it represented good value for money and a high priority for support, taking into account the level of savings that needed to be made across the year.

SF4 second round applications for discussion and decision

9. Wensum Connections for People and Wildlife; HG-16-08625 CEE 2018 (4) 9 Grantee: Hawk and Owl Trust

Request: Award grant of £821,700 (46%)

Project: To purchase an area of 153 hectares comprising valley fen, meadow and wet woodland, located approximately 2 miles west of Fakenham in North , and adjacent to the River Wensum and existing Sculthorpe Moor Community Nature Reserve (18 hectares) to create a new wetland landscaped with reed-bed and open pools.

The Committee for the East of England awarded a first round pass of £859,700, including development grant of £38,000 (48% of eligible development costs) in December 2017.

The Grants Officer updated the Committee that the grantee would now be able to underwrite the uplift amount of £52,700 (6%) that was reported in the case paper. Bringing the total grant request for the second round award down to £821,700 (46%).

The Committee for the East of England AWARDED a grant of £821,700 (46%)

10. Essential repairs and restoration work; GP-16-08960 CEE 2018 (4) 10 Grantee: All Saints Church Stuston

Request: Award grant of £189,300 (80%)

Uplift: £25,300 (15%)

Project: The project aims to repair All Saints Church in Stuston to a standard which allows the congregation to continue their worship and to provide a safe and comfortable environment in which to welcome visitors and to provide a venue suitable for social activities within the community

3 The Committee for the East of England awarded a first round pass of £185,200 including a development grant of £21,200 (80% of eligible development costs) in September 2017.

The Committee for the East of England AWARDED a grant of £189,300 (80%).

SF4 second round Parks for People applications for discussion and recommendation

11. Parks for People Overview CEE 2018 (4) 11 The Committee noted the Overview.

12. Castle Park, Bishop’s Stortford; PP-16-00838 CEE 2018 (4) 12 Grantee: East Hertfordshire District Council

Request: Award grant of £1,939,700 (73%)

Project: To restore, repair and conserve Castle Gardens and its heritage features and structures including Waytemore Castle and the River Stort and re-integrate with Sworder’s Field open events space, children's play area, skate park and trim trail providing a better managed public space for more and a wider range of users. A new functional path network, improved entrances and event spaces would be created. A programme of community events and activities would be delivered I partnership with a range of organisations.

The HLF Board and Big Lottery Fund Parks for People England Committee had awarded a first round pass of £2,190,400 including a development grant of £250,700 (83% of total eligible development costs); split between distributors (HLF £167,133.33; 66.66%) (BLF £83,566.67; 33.33%) in December 2016.

The Committee for the East of England and Big Lottery Fund representative recommended the project as HIGH priority to the joint Boards.

SF4 first round applications for discussion and decision

13. Connection, Care & Conservation at the Glass House, Ringsfield Hall; HG-17- 01884 CEE 2018 (4) 13 Applicant: The Ringsfield Hall Trust

Request: First round pass of £699,500 including a development grant of £40,500 (86% of total eligible development costs)

Project: This project aims to restore the Victorian Glass House for use as an educational resource and activity venue. One side of the Glass House would be used as a working greenhouse, while the other side would serve as an education space to support Outdoor Learning programmes.

The Committee for the East of England REJECTED the application.

14. Sustaining St Bartholomew’s church for the future; HG-18-00396 CEE 2018 (4) 14 Applicant: St. Bartholomew' Church, Corton

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Request: First round pass of £246,100 including a development grant of £28,400 (77% of total eligible development costs)

Project: The project would carry out urgent repairs to the tower of Grade II* listed St Bartholomew's in Corton, Lowestoft and additional improvements, including installation of a new tower roof. A programme of activities would link the church to the heritage of the village and engage with local schools/colleges.

The Committee for the East of England REJECTED the application.

15. Proposal for urgent roofing work at St Mary’s church Ovington, Essex; HG-17- 07069 CEE 2018 (4) 15 Applicant: Ovington PCC

Request: First round pass of £208,900 including a development grant of £12,300 (75% of total eligible development costs)

Project: To protect a Grade 2 * listed church for the benefit of the small community of Ovington being their only public building and for the benefit of the wider community. The project would complete a number of capital works and deliver a flora survey and research into the local history run by local volunteers.

The Committee for the East of England REJECTED the application.

16. St Andrew’s Church Witchford repairs re-ordering, community and heritage grant; HG-18-02560 CEE 2018 (4) 16 Applicant: St. Andrew's Parochial Church Council

Request: First round pass of £425,500 including a development grant of £12,900 (21% of total eligible development costs)

Project: The project would carry out repairs to the Grade II* listed church of St Andrew's, Witchford in the Diocese of Ely and improve the condition of the bells and church organ. The church (in addition to its role as a place of worship) would be used as a community centre. Village people of all ages would be involved in researching and preserving the heritage of our village and church by participating in the making of a film and books on the subject.

The Committee for the East of England REJECTED the application.

17. Go Wild at Hudnall; HG-17-05769 CEE 2018 (4) 17 Applicant: Hertfordshire County Council - Children's Services

Request: First round pass of £429,700 including a development grant of £33,600 (90% of total eligible development costs).

Project: Hudnall Outdoor Centre is set in 85 acres of broad-leaf woodland and meadow on the edge of the Chiltern Hills. It contains a microcosm of all of the main natural habitats native to Hertfordshire and the project would improve threatened habitats, develop interpretation and deliver a wide range of learning, wellbeing and volunteering opportunities for children, young people and families, with a focus on disadvantaged groups.

5 The Committee for the East of England agreed the application represented a high priority for support and AWARDED a first round pass of £429,700 including a development grant of £33,600 (90% of total eligible development costs).

18. Sights & Sounds of a Village- Market Weston Church: a story through Time; HG-17-02220 CEE 2018 (4) 18 Applicant: St Mary`s Church PCC, Market Weston Suzie Spence

Request: First round pass of £370,400 including a development grant of £34,000 (63% of total eligible development costs)

Project: The project would carry out major repairs to the grade II* listed church of St Mary, located in Market Weston, West Suffolk approximately 7 miles south east of Thetford, and deliver activities and interpretation to involve the community and share the history of the church and village.

The Committee for the East of England agreed the application represented a medium priority for support and REJECTED the application in light of concerns raised above.

19. Cambridge Leper Chapel & Stourbridge Medieval Fair; HG-17-01680 CEE 2018 (4) 19 Applicant: Cambridge Past Present and Future

Request: First round pass of £811,600 including a development grant of £94,800 (93% of total eligible development costs)

Project: The chapel was a community building that needs urgent repairs and modern facilities to make it accessible and fit for use in the 21st century. The project would create a new visitor services building, new landscaping, wheelchair access and help make heritage relevant in a deprived area by working with the local community on programmes for interpretation, exhibition, education, volunteering and resilience.

The Committee for the East of England agreed to REJECT the application as a result of the concerns raised above.

20. Urgent repair/replacement work to enable St Margaret’s to engage in lasting heritage activities; HG-17-05601 CEE 2018 (4) 20 Applicant: St Margaret's, Lowestoft

Request: First round pass of £389,500 including a development grant of £51,300 (70% of total eligible development costs)

Project: The project would undertake urgent high level repairs to stabilise the masonry around 13 clerestory windows and provide a new heating system and boiler house to sustain the historic fabric. Activities and outputs are planned to provide volunteer opportunities for research and learning, and to make information more easily accessible.

The Committee for the East of England agreed the application represented a low priority for support and REJECTED the application due to concerns raised above.

21. Lopham Legacies: Conserving St. Nicholas North Lopham, creating an accessible, inspiring community and research hub; HG-18-01719 CEE 2018 (4) 21 Applicant: North Lopham PCC

6 Request: First round pass of £306,000 including a development grant of £29,000 (54% of total eligible development costs)

Project: This project would carry out urgent repairs and introduce new facilities to the Grade I listed St Nicholas' church. Alongside this a variety of creative learning and training opportunities in areas such as building conservation and bell ringing would be offered to local people and the establishment of an Ancestry Research Centre.

The Committee for the East of England agreed the application represented a medium priority for support and REJECTED the application due to concerns raised above.

22. Wisbech St Peter and St Paul: A Church for the Future; HG-18-02002 CEE 2018 (4) 22 Applicant: Wisbech St Peter and St Paul Church

Request: Request: First round pass of £406,600 including a development grant of £56,300 (70% of total eligible development costs).

Project: To restore and enhance the building so that it can better serve the needs of the growing community. Schoolchildren would learn to produce interpretive documents in a variety of languages and the next generation would understand the value their heritage. The enhanced facilities would offer shelter and hot food to the homeless of the town in cold weather, and equip the building to hold various events.

The Committee for the East of England agreed the application represented a high priority for support and AWARDED a first round pass of £406,600 including a development grant of £56,300 (70% of total eligible development costs).

23. Lifting the Curtain on Framlingham Castle; HG-17-07978 CEE 2018 (4) 23 Applicant: English Heritage

Request: First round pass of £985,000 including a development grant of £110,000 (43% of total eligible development costs)

Project: The project opens up new areas of Framlingham Castle, Suffolk, to the public creating a flagship site for accessibility within the English Heritage (EH) Portfolio. The project would tell lesser known Castle stories of Framlingham's workhouse and its residents.

The Committee for the East of England agreed the application represented a medium priority for support and REJECTED the application in view of the available budget and due to concerns raised above.

24. Prioritisation of first round items Oral The Committee agreed to award a first round pass including development grant to the two high priority projects: 1- Go Wild at Hudnall (item 17) and; 2- Wisbech St Peter and St Paul: A Church for the Future (item 22).

SF4 second round Board applications for discussion and recommendation

7 25. Unlocking the potential of the Old Gaol: Re-connecting Ely Museum with its audiences; HG-16-00134 CEE 2018 (4) 25 Grantee: Ely Museum

Request: Award grant of £1,663,100 (75%)

Project: To redevelop and improve Ely museum to create a heritage hub for the local community and an introduction to the area for visitors. Renewed permanent galleries, extended facilities, access improvements and a variety of learning activities and events would increase ways for people to engage with the heritage of the area.

The Committee for the East of England awarded a first round pass of £1,822,400 including a development grant of £159,300 (79% of total eligible development costs) in December 2016.

The Committee for the East of England recommended the project to the Board as a HIGH (1 of 2) priority for support.

26. The Grit in the Oyster- reimagining 47 Guildford Street; HE-16-01489 CEE 2018 (4) 26 Grantee: Luton Cultural Services Trust (Luton Culture)

Request: Award grant of £1,192,100 (70%)

Project: To transform 47 Guildford Street into a cultural industries 'incubator', offering usable workspace in central Luton supporting the growth of the creative community in Luton, developing the skills and knowledge of those entering creative industries and providing a sustainable income for the building.

The Committee for the East of England awarded a first round pass of £1,231,400 including a development grant of £127,900 (70% of eligible development costs) in June 2017.

The Committee for the East of England recommended the project to the Board as a HIGH (2 of 2) priority for support.

27. Prioritisation of second round applications Oral The Committee ranked the two high priority cases: 1. Unlocking the potential of the Old Gaol: Re-connecting Ely Museum with its audiences (item 25); and 2. The Grit in the Oyster- reimagining 47 Guildford Street (item 26).

SF4 first round Board applications for discussion and recommendation

Helen Wilson left the room as per her conflict.

28. Regeneration of Malt House 3 at Snape Maltings; HE-18-03422 CEE 2018 (4) 28 Applicant: Snape Maltings

Request: First round pass of £4,995,100 including a development grant of £250,000 (71% of total eligible development costs)

8 Project: The proposal was the first part of a long-term Masterplan for the Creation of a Creative Campus and seeks to regenerate one of Snape Malting's 5 malt houses delivering comprehensive repair and fitting out of the 3 semi derelict/unused buildings comprising Malt House 3.

The Committee for the East of England recommended the project to the Board as a REJECT.

Helen Wilson re-joined the meeting.

29. Sharing the Secret: Museum of Military Intelligence; HG-16-09359 CEE 2018 (4) 29 Applicant: Museum of Military Intelligence

Request: First round pass of £3,624,700 including a development grant of £221,800 (46% of total eligible development costs)

Project: The Military Intelligence Museum (MMI) aims to unite collections about military intelligence and make them accessible by relocating to a derelict Grade II WW2 radio propaganda broadcast studio on a five acre site at Milton Bryan on the Duke of Bedford's estate at Woburn, Bedfordshire.

The Committee for the East of England recommended the project to the Board as a REJECT

30. Ipswich Museum- inspiring a new generation; HG-17-07224 CEE 2018 (4) 30 Applicant: Ipswich Borough Council

Request: First round pass of £4,786,400 including a development grant of £461,600 (57% of total eligible development costs)

Project: The project aims to restore the Grade II listed museum building, reinterpret the Victorian collections for the 21st Century, create opportunities for Ipswich residents to tell the stories of Ipswich and build new learning programmes and activities.

The Committee for the East of England recommended the project to the Board as a HIGH (1 of 2) priority for support.

31. The Bury Museum- A Place to Discover Dacorum; HG-17-05350 CEE 2018 (4) 31 Applicant: Dacorum Borough Council

Request: First round pass of £1,911,400 including a development grant of £195,600 (68% of total eligible development costs)

Project: The project would refurbish an underused Grade II* listed building in the old town area of Hemel Hempstead. With new extensions providing a glazed entrance foyer and single storey café overlooking Gadebridge Park, the Bury would house and display some of the Accredited Museum collection of Dacorum Heritage Trust (DHT).

The Committee for the East of England recommended the project to the Board as a LOW priority for support.

32. Chalkscapes- North Chilterns Community Landscape Initiative; HG-17-06498 CEE 2018 (4) 32 Applicant: Chilterns Conservation Board

Request: First round pass of £2,173,100 including a development grant of £185,700 (84% of total eligible development costs)

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Project: The project in the North Chilterns aims to address the most pressing challenges facing the natural environment and to involve many more people, with relatively high levels of socio-economic deprivation, in caring for local heritage contributing to a sense of wellbeing and belonging.

The Committee for the East of England recommended the project to the Board as a HIGH (2 of 2) priority for support.

33. Restoration and conversion of the Tithe Barn, Dairy and Cart Lodge at St Osyth Priory; HE-17-00484 CEE 2018 (4) 33 Applicant: St Osyth Priory & Parish

Request: First round pass of £2,970,800 including a development grant of £108,600 (78% of total eligible development costs)

Project: The project would repair and restore three listed buildings and convert them for commercial use as a wedding and events space, gift shop and farm shop. Alongside commercial use, a country park visitor attraction with a new build café and walks around the parkland would provide public access. Activities would enable people to learn about the Priory's history and biodiversity and historic building skills.

The Committee for the East of England recommended the project to the Board as a REJECT.

34. Prioritisation of first round items Oral The Committee ranked the two high priority cases: 1. Ipswich Museum- inspiring a new generation (item 30); and 2. Chalkscapes- North Chilterns Community Landscape Initiative (item 32).

Papers for information

35. Communications Report CEE 2018 (4) 35 The Committee noted the report.

36. Any other business Oral There was none.

The next meeting will be held on 21 March 2019

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