150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland

Preliminary Appeal Tel: 41 22 791 6033 Fax: 41 22 791 6506 E-mail: [email protected] Coordinating Office

Typhoon KETSANA – PHS091

Appeal Target: USD 784,798 Balance Requested: USD 656,998

Geneva, 5 October 2009

Dear Colleagues,

On 26 September 2009, tropical storm “Ketsana”, locally known as “Ondoy” made its landfall at around 11:00 am and unleashed continuous heavy rains for almost 8 hours. The typhoon mainly hit the island of Luzon including the National Capital Region and provoked flash floods and landslides. 11 regions are affected, including the National Capital Region (NCR), the Cordillera Autonomous Region and the Autonomous Region in Muslim Mindana. In the National Capital Region, worst areas hit were , , and .

Based on a 2 October report of the National Disaster Coordinating Council (NDCC), the total number of population affected is 3,084,997 individuals (629,466 families) from 1,368 barangays (communes) all over Luzon. Death toll has reached 293 with 42 still reported missing. These numbers are expected to rise. Around 10,203 houses are partially or totally damaged.

Rescue operations are progressing slowly and some areas could not yet been reached, including those still under water. Communications in disaster stricken areas is difficult in particular where electricity remain cut off. There is important need in food and water. Shelters have been open but there is need for more.

ACT members the National Council of Churches in the Philippines (NCCP), Christian Aid, Lutheran World Relief and the United Methodist Coordination Committee on Relief (UMCOR) have carried out a preliminary assessment. Immediate needs are food, drinking water, beddings (mat and light blankets), hygiene kits (bath soap, toothpaste, toothbrush, and laundry soap), clothes and house construction materials.

The Preliminary Appeal PHS091 consists of NCCP and Christian Aid proposals. LWR and UMCOR will join the response later. Christian Aid and its partners plan to support 6,000 families with food, non-food items and housing repair. NCCP and its member churches propose to support up to 5,000 families with food and non food items, deliver medical assistance to 1000 individuals and prepare for livelihood rehabilitation in the post-crisis phase.

ACT is a global alliance of churches and related agencies working to save lives and support communities in emergencies worldwide. The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland. Philipine Typhoon Ketsana 2 Prel. Appeal PHS091

ACT members will coordinate a full appeal within three weeks.

Project Completion Date: 30 June 2010

Reporting schedule: Every two weeks during the first month, the members receiving a Preliminary Appeal funding advance will submit a brief (one-two page) Situation Report to the ACT CO, summarizing activities undertaken and progress made in the emergency response. Photographs and human interest stories should accompany the reports. Thereafter, reports will be submitted according to standard Appeal reporting.

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested (US$):

Members Christian Aid NCCP Total Total Appeal Targets 542,386 242,412 784,798 Less: Pledges/Contr. Recd. 127,800 0 127,800 Balance Requested from ACT Alliance 414,586 242,412 656,998

Please kindly send your contributions to either of the following ACT bank accounts:

US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A

Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A

Please also inform the Finance Officer Jessie Kgoroeadira ([email protected]) and the Programme Officer, Michelle Yonetani ([email protected]), of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: ACT Director, John Nduna (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Program Officer, Michelle Yonetani (phone +41 22 791 6035 or mobile phone +41 79 285 2916)

John Nduna Director, ACT Co-ordinating Office

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DETAILS OF THE EMERGENCY:

On 26 September 2009, tropical storm “Ketsana”, locally known as “Ondoy” made its landfall at around 11:00 am and unleashed continuous heavy rains for almost 8 hours. The typhoon mainly hit the island of Luzon including the National Capital Region with winds of 85 kilometers per hour and gustiness of up to 100 kilometers per hour.

At the height of the heavy downpour, flash floods and landslides occurred. Waters rose so fast that people living in low lying areas were caught unaware. They were forced to stay on the roofs of their houses to avoid being swept by the flood. Collapsed river walls weakened by floodwaters caused more damages coupled with raging waters.

The onslaught of Ketsana affected 11 regions including the National Capital Region (NCR), the Cordillera Autonomous Region, Autonomous Region in Muslim Mindana. In the National Capital Region, worst areas hit were Manila, Muntinlupa, Marikina and Taguig with most number of affected barangays (villages) and hence, families and individuals. In Central Luzon, worst hit areas were Bulacan and Pampanga; and Batangas in South Luzon.

Based on the 02 October 4:00 a.m. report of the National Disaster Coordinating Council (NDCC), the total number of population affected is 3,084,997 individuals, or 629,466 families from 1,368 barangays all over Luzon. Death toll has reached 293 with 42 still reported missing. These numbers are still expected to rise as many are still unreported.There are 526 evacuation centers catering to around 419,333 persons. Around 10,203 houses were damaged including 4,270 totally damaged. Damage to infrastructure is estimated at 1.8B PhP while damage to agriculture is estimated to reach 3.2B PhP.

The Department of Social Works and Development, Philippine National Red Cross, San Miguel Corporation, and other private institutions and individuals have provided various relief assistance to the communities, including both food and non-food items and medical assistance. Rescue efforts are ongoing and some areas could not yet been reached, in particular those that are still submerged in water. In areas where water has subsided, the streets and drainage system are clogged by mud. Choke points of water ways, small streets, and clogged drainage did not allow the waters to drain well. Thus, some of the streets in affected areas are still impassable by vehicles and therefore cannot be immediately reached by rescuers or those giving relief.

Water and power supply are cut off because water and power systems and generators were damaged by floodwater. Communications in disaster stricken areas is difficult. Most of those stranded cannot call for help because of communication problems as electric services are cut-off.

Though many people are involved in rescue and relief operations, there is more to do for many still have no access to food and water. Response is slow because of many factors including lack of equipment.

Majority of those badly affected are informal settlers who live on a daily subsistence and lost not only their homes and whatever little property they have but also their minimal sources of livelihoods. The goods of street vendors and the vehicles of the pedicab and tricycle drivers were washed away, destroyed by floodwaters or covered with mud, solid waste, and debris. Without the much needed resource for their livelihood, these families will have very limited access to food that is necessary for survival.

To survive, many now rely on basic community social capital and the generosity of those who offer relief assistance that often only allows for 1 - 3 days supply for food for households.

Some of the low-lying areas were submerged in neck-deep or more than 20 feet of floodwater. There are communities located in the riverside whose makeshift homes have either been partially or completely destroyed by the floodwaters. The sudden onslaught of floods left the families with no time to prepare their belongings, enabling them to bring only a few items (i.e. clothes and minimal household items) or for some, none at all. Whatever food supply that they had stored and household items they owned were washed away or destroyed by floods. All the families have practically no financial capacity to procure goods and will need immediate food relief for nourishment, basic household assets for cooking and sleeping, and hygienic containers for water storage.

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At the moment, some of the families are still staying in basketball courts and schools that have been converted into temporary evacuation centres. Conditions in these centres are poor since families overcrowd the shelters and environmental sanitation and waste disposal concerns are not being addressed. Reports of illnesses (i.e water-borne diseases --- leptospirosis, diarrhea, dengue, influenza) are rising in. Medicines are therefore necessary to respond to and mitigate these illnesses.

Other families have returned to their dwellings and are starting to rebuild it. Some families meanwhile have opted to stay on the sidewalks and build makeshift tents where they temporarily reside while some are still staying with friends or relatives. Many areas do not have a permanent source of potable water and the affected population is relying on water being provided by assisting groups. While some of the families have received assistance, this is limited and good only for one day or one meal. Affected families need both food and non-food items such as blankets, medicines, kitchen implements, among other necessities. Many fear the report of another incoming typhoon this weekend. Many also fear the reported release of water from major Luzon island dams.

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REQUESTING ACT MEMBER CHRISTIAN AID

CAID has gained has extensive experience of managing and monitoring emergency relief programme working with 570 development and relief partners in over 50 countries around the world. CAID, a development agency with a long term partnership approach to development, does not however require a large personnel and long term physical presence in a country in order to manage, implement and monitor successful development and relief programmes. CAID has already successfully implemented significant relief programme in the region including Philippines 2004, Bangladesh 1998 & 2007, South Asia floods 2007, Orissa 1999, West Bengal 2001, Gujarat 2001, Burma/Thai Border 1984-2004 and Burma Cyclone 2008. CAID has also successfully managed food relief programmes with its partners and the World Food Program in Afghanistan. CAID is currently managing and monitoring a number of large relief and rehabilitation programmes around the world including Darfur and Malakal Sudan, Southern Africa, Afghanistan, Haiti and Zimbabwe. CAID, a $100 million a year development and relief agency, has a long history of managing and monitoring relief programmes which have been funded in full or in part by DFID, ECHO, EuronAid, US Aid and Development Cooperation Ireland.

CAID has been supporting development and relief activities through local partner NGOs in the Philippines for over 30 years. The overall goal of Christian Aid’s programme in Philippines is to support existing and new partner organisations in their work with poor and marginalized groups, indigenous people, the landless and poor. CAID focuses its activities in the Philippines primarily on the following priority issues: Agrarian reform, emergency response and disaster preparedness, democracy, local governance and human rights, conflict management and resolution, and natural resource extraction and mining. Rapid emergency response and rehabilitation is a priority issue for CAID’s partners in the Philippines. Floods, cyclones, typhoons, earthquakes and other natural disasters regularly affect poor people and most often the consequences are erosion of livelihoods, liquidation of assets, and lowering of per capita household consumption. Lack of preparedness and coping mechanisms and strategies in households either push vulnerable non-poor people into poverty, or stop people from consistently graduating upwards and out of the poverty trap. Disaster preparedness components form an integral part of CAID’s regular development programme in the Philippines.

Community Organization of the Philippines Enterprise (COPE) Foundation, Inc. The Community Organization of the Philippines Enterprise (COPE) Foundation, Inc. was founded in 1977 as an NGO engaged in organizing communities in urban and rural areas to strengthen the capacity of poor communities to claim for access to basic services and effective participation in local governance. The location of Albay as one of its project areas and COPE’s experiences and involvement in the work of disaster preparedness, response and recovery work have helped to build up its stature and track record as a lead NGO in disaster management among public and civil society organisations.

At present its programmes include Participation in Local Governance, Land Tenure and Basic Social Services, Disaster Preparedness and Management, Gender and Development and People’s Organisations (PO) Leaders Development, implemented in poor communities in , Quezon province and in the cities and municipalities of Camarines Sur, Camarines Norte, Albay and Sorsogon.

CAID has been supporting the work of COPE for close to ten (10) years.

Socio-Pastoral Institute (SPI) The Socio-Pastoral Institute, a church-based non-governmental organisation (NGO) was set up in 1980 by a small group of priests and religious committed to church renewal and integral social transformation. As a service institute, SPI has been conducting pastoral courses such as: Theology in the Philippine context, Pastoral Sociology, Faith and Ideology and, in addition, tools of social analysis. It espouses an integral framework for social transformation taking into account the central roles of culture and spirituality.

Whilst continuing with its services among churches and communities, SPI also embarked on peace-building work through faith-based organizing with urban poor communities in Pagadian, Zamboanga del Sur in Western Mindanao in response to the conflict situation in the south. Plans are underway to expand

Philipine Typhoon Ketsana 6 Prel. Appeal PHS091 organizing work with poor Muslims and Christians in the Metro Manila area.

SPI has gained experience in disaster risk reduction and recovery through its involvement in housing rehabilitation of some 100 Muslim families in Pagadian City. Recognising the multiple hazards faced by many poor households, the partner seeks to reduce losses in terms of lives and livelihoods through systematic implementation of risk mapping, participatory vulnerability and capacity assessments relevant to the cultural and social conditions of its target communities.

Urban Poor Associates (UPA) The Urban Poor Associates (UPA) was set up in 1991 to supply dimensions of organising that its founders realised were missing or not handled well in previous community organising work, for example, research, use of media, legal remedies, cultural matters and leadership training. It currently provides media support to amplify the information on the plight of the urban poor for the general public, case-filing and legal proceedings on behalf of, and crisis intervention for urban poor communities threatened by demolition. UPA provides also support in advocacy with local and national governments to enhance poor communities’ access to basic social services. UPA works with urban poor communities in various cities in the Metro Manila area.

CAID has been supporting UPA since 2008.

ACTIONS TO DATE, AND EMERGENCY NEEDS:

CAID has undertaken with its partners rapid assessments and identified the need to urgently respond in the following areas:

City Village/ Situation Taguig Affected families are either staying in evacuation centres or with their relatives and friends Maybunga, Sta. Lucia, Portions of roads are still underwater or covered with Santolan mud. Flood debris have clogged the drainage system. Manila Brgy. 734 and 376 Families have returned to their dwellings under the Estero de Paco, Quiapo, bridge and are starting to rebuild their homes. Bagbag, Apolonio Residents remain in the sidewalk and are staying in makeshift tents. West Rembo Residents remain in the sidewalk and are staying in makeshift tents.

Given the extent of the damage and conditions of food shortage and high food prices, CAID and its partners anticipate gaps in meeting urgent needs especially in the areas like those where it plans to intervene.

EMERGENCY NEEDS The targeted beneficiaries reside in nine barangay (communes) located across five cities, namely, Taguig, Pasig, Manila, Quezon City, and Makati. The communities belong to the urban poor sectors of the local population and are mostly families of informal settlers who are small vendors and fisherfolk, vendors, scavengers, factory workers, and pedicab/tricycle drivers. A total of 6,000 families will be assisted by the project. Distribution of families in the target sites is shown in the following table:

No. of beneficiary Project Area (Commune/City) families Napindan, Taguig 250 Maybunga, Pasig 1000 Brgy. Sta Lucia; East Bank Road, Pasig 1000 Brgy. Santolan, Pasig City 1000 Brgy. 734 and 376, Estero de Paco, Manila 500 Brgy Apolonio, Samson Road, Balintawak, Quezon City 200 West Rembo, Makati 78 Quiapo, Manila (under the Quezon Bridge) 147

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Brgy Bagbag, Novaliches, Quezon City 400 Brgy. Silangan, Quezon City 300 Brgy. Sub-urban, San Jose, Montalban 325 ERAP City, San Jose, Montalban 400 Kasiglahan Village, San Jose, Montalban 400 TOTAL 6,000

Criteria for selecting project areas and beneficiaries

To ensure that the most needy communities will receive the relief assistance, CAID and its partners suggest the following criteria:

For selecting the project areas: • severely damaged areas • no assistance/limited assistance provided • urban poor communities • informal settlers (those who rely on day-to-day earnings) • communities living in danger zones (i.e., along riverbanks, under bridges).

For selecting the beneficiaries. • Poorest of the poor who have been affected by the floods and mudslides. • Households suffering severe loss; • Landless, day labourers affected by the floods • Preferential treatment will be given to the following in the selection process: o Female-headed households o Women and widows o Children – girls in particular o Elderly o People with disabilities o Indigenous and tribal people o People living with HIV/AIDS

PROPOSED EMERGENCY RESPONSE:

Goal: Urban poor communities severely affected by Typhoon Ketsana have access to adequate and safe food and basic non-food needs .

Objective: To provide immediate relief to households severely affected by Typhoon Ketsana by responding to their urgent food and non-food, and core housing needs.

Activities

1. Rapid assessment of emergency situation, needs and current response effort 2. Beneficiary identification & selection at operation area level 3. Logistical set-up of the operation warehousing, transport, distribution points 4. Procurement of materials in Manila and other points nearer the target areas 5. Transportation and delivery of materials to target areas 6. Coordination with local Government Units, Municipalities, NDCC and local NGOs 7. Distribution of food and non-food relief packs, and core housing materials to targeted beneficiaries 8. Ongoing monitoring of delivery and distribution of relief materials by CAID and partners, emphasizing gender aspects. 9. CAID partners coordination updates and weekly meetings to review situation 10. Regular liaison with the NDCC, the Philippine INGO Network on Disaster

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11. Evaluation of emergency operation 12. Reporting

Proposed Assistance

Relief Operations

CAID and its partners will provide food and non-food items to up to 6,000 affected families and housing material of up to 300 families.

The list of food and non-food items that will be distributed is given below.

Food Relief Assistance Non Food Items Rice Blanket Toothbrush Canned goods Cooking stove or Mosquito Net Bath soap Noodles Sleeping Mat Laundry soap Dried fish Slippers Paracetamol, adult Tomatoes/Vegetables Pot Paracetamol, kids Coffee Laddle Loperamide Milk Basin Orisol Sugar Knife Carbocistein Salt Plates Betadine Water Tumblers Cotton Oil Spoons Disinfectant Packaging Toothpaste Cleaning implements Packaging Sanitary Napkin

The relief operations consist of four phases:

• The first phase involves the procurement of goods. Food and non-food items will be the content of the relief package. It is envisioned that this project will undertake only one round of relief distribution although relief packages are organised such that households have enough until other institutionalised follow up assistance from government or other humanitarian organisations are available to these areas.

The second phase involves the transportation of goods to the warehouse. • Phase three involves storing and repacking of goods involving local residents or volunteers, and partner organisations. This will be centralized at the campus of the Ateneo de Manila University where the office of CAID is located. The campus has a 24-hour security force, including the area where the goods will be stored. The storage facility will be the covered basketball court of the campus. • Phase 4 will involve the provision of emergency relief food and non-food items for the typhoon-affected households during the present acute emergency stage.

In addition, core housing materials will be provided to those who are living in makeshift houses and outside of evacuation centres. Material for 300 houses will be procured in line with needs and resources.

- IMPLEMENTATION ARRANGEMENTS:

Rapid assessment and coordination with other players: CAID with its partners will conduct rapid assessments in the selected areas, including meetings with government officials particularly from the Municipal Disaster Coordinating Council (PDCC) and other NGOs and International Non Government organizations (INGOs) to validate the most affected barangay.

Information that will be collected during the assessment are as follows: • No. of households vs No. of families; No. of members per family • Sex disaggregation (intergenerational) • Access to essential services/basic needs: food, water, health and sanitation, security

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• Infrastructure: no. of houses destroyed (partial, total); roads; bridges; communications • Who has received and not received relief (type of service; quantity and quality of relief) • How many people are in evacuation centres and outside evacuation centres? What are the conditions in the evacuation centres (qualitative and quantitative data)? How organized is the evacuation centre? Do they need help in organizing themselves? • Length of stay in the evacuation centre

CAID and its partners will coordinate very closely with the NDCC, military, Philippine National Police, and the coast guard for the use of rubber boats and security during the actual distribution of the goods.

Validation of assessment: The results of the rapid assessment will then be validated through meetings with affected families at the evacuation centres, at makeshift clusters in damaged sites, with government officials particularly from the Municipal Disaster Coordinating Council (MDCC) and other NGOs and INGOs. Focus of the validation will be on the selection of beneficiaries. CAID and its partners will introduce and explain the selection criteria (for the most vulnerable families) to the communities and ask the community members themselves whom they think should avail of the services, given the limited resources allocated per barangay. Together with the local leaders, barangay health worker, barangay nutrition scholars, local people and local government officials, the municipal officials, and local and international NGOs present in the community, CAID and its partners will identify, verify, and agree upon a list of beneficiaries during the consultation.

Gender perspective and targeting off women and girls CAID and its partners will ensure a gender perspective is integrated into the project’s activities and policies. In particular, they will be guided by the principles of gender equality, equal representation of women in decision-making processes, equal protection of human rights of women and girls and the participation of women in relief, rehabilitation, and development.

Strategies to target women and girls: • Channelling our relief food through women as much as possible • Giving women a lead role in targeting where possible • Ensuring equitable participation of women in planning and decision-making • Ensuring that women can be registered in their own right • Improving use of gender-disaggregated information for our planning and monitoring

Implementation Timetable

Particulars M1 M2 M3 Preparatory activities- rapid assessment X Deployment of staff/volunteers X X X Procurement & Packing X X Field re-assessment and beneficiary validation X Organising Distribution Centres X Procurement / Packing X X Transportation of relief goods X X Distribution of relief goods X X Monitoring of Relief / Variance reports X X X Final Narrative & Financial reports X

Monitoring and Evaluation CAID and its partners will monitor the project for accuracy, effectiveness, and efficiency of transporting, repacking, distribution of relief goods, and beneficiary selection. It will also ensure that the project complies with SPHERE standards (please see attached file) and applies the Humanitarian Accountability Partnership (HAP) standards (please see attached file). Results of the monitoring will feed into the daily updates required by CAID.

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Documentation Each phase of the operation from procurement, transport, repacking, community consultations, distribution, monitoring and evaluation will be documented. A written and photo-documentation will be produced for each stage of the process. The documentation will include the names of participants in meetings, names of volunteers during each stage of the operations, and names and signatures or thumbprints of beneficiaries, if necessary.

Rehabilitation and linking relief to development work All the partners in this emergency project also have long term programmatic partnerships with CAID. While this response will focus on the short-term relief assistance to target areas, CAID recognizes other rehabilitation needs such as housing and livelihoods, identified during the rapid assessments. Because of this long term partnership, CAID may be able to address some of these needs from a more development framework and through the COPE programme partnership that CAID has with its implementing partners. With such an approach, CAID will be able to study closer what the specific needs are which it was constrained to do in a rapid appraisal. CAID and its partners have a firm commitment to linking their relief work to rehabilitation and development.

Transition or Exit Strategy CAID and its partners have a long-standing and long-term commitment to relief, rehabilitation and development in Philippines. CAID and implementing partners, SPI, UPA, and COPE are well networked around disaster risk reduction and will continue to reflect and act to build community resiliency to disaster.

COORDINATION:

The following management, monitoring and evaluation structure has been agreed upon by CAID, COPE, SPI, and UPA:

Management Structure: • CAID will be the contract holder and will retain prime responsibility for reporting and financial accountability. CAID staff based in Manila and London will be involved in overseeing the progress of the project. • The overall project will be monitored by the CAID Office in the Philippines with the support of the Humanitarian Division in CAID London. CAID’s Country Representative and the Executive Directors of implementing partners will share the responsibility for the implementation of the project. • The Strategy for Emergency Response Operations by CAID Partners in the Philippines will apply to this project. • SPI, UPA, and COPE will act as the implementing organisations for the proposed project. Given its track record in emergency response, however, COPE will be the main coordinator for the implementation. Their responsibilities will include, formulation of project proposals with CAID, implementing the relief activities, undertaking all coordination work necessary for the implementation of this project and reporting progress and accomplishments as well as implementation issues. • The operation and management of the proposed project in the allocated municipalities and barangay will be the primary responsibility of SPI, UPA, and COPE. • A memorandum of understanding will be signed between CAID and SPI, UPA, and COPE for the implementation of the programme. There will be a Relief Coordination Team in the CAID country office composed of Programme Officers and coordinators at municipality/area level. The team will meet weekly to monitor the progress of the programme and identify action points. Monitoring tools will include a weekly progress report. • CAID’s Philippines Country Office and the Humanitarian Division in London will assist and support implementing partners with the on-going implementation, monitoring and evaluation process. • Regular liaison with government agencies, local and international NGOs, private organisations will be undertaken to share information and avoid duplication of relief efforts. CAID will be attending all the National Disaster Coordinating Councils meetings in relation to the typhoon floods and mudslides. • The project will be implemented in cooperation with the district government administrations. The central and outlying teams will procure all materials in the Philippines.

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• CAID is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief. CAID is also fully committed to the SPHERE Humanitarian Charter and Minimum Standards in Disaster Response and promotes the observance of fundamental humanitarian principles in all its emergency projects.

Procurement, distribution & financial procedures: The procurement/distribution/financial procedures of the proposed emergency proposal comply fully with all legally compliant standard practices followed by CAID and implementing partners.

Procurement Procedures: • A procurement committee will be constituted by CAID and its partners drawing at least one staff member from administration, finance and emergency desks. • The procurement of materials will be done on a competitive basis. • Local procurement will be given priority where feasible. • The problem of transportation will be given due consideration in cases where procurement may need to be done centrally. • The quality of relief materials will be upheld. • The procurement bills, vouchers etc. will be finally approved by the Heads of CAID and implementing partners. • All bills, vouchers etc. will be reserved for auditing and inspection by the local authority and donor representatives.

Distribution Procedures: • A Rapid Action Team for distribution of rehabilitation materials at site will be formed. • The team members will pay a reconnaissance visit to the affected site before distribution. • The team will identify the most affected people using the selection criteria discussed earlier. • The date, time, and place of distribution of rehabilitation materials will be categorically mentioned in a master roll card. • The implementing agency will ensure distribution publicly, preferably in presence of local leaders/ govt. officials. • The recipient will acknowledge the receipt of the rehabilitation materials in master roll duly countersigned by the representative implementing partner involved.

Financial Procedures: • The project funds will be channelled via CAID to implementing partners. • Because of urgency, CAID exercises flexibility to disburse from its own accounts for direct purchase of relief goods and other costs at the initial stage of the emergency response with an understanding that these amounts shall be deducted from the budgets of implementing partners. • Funds released will be subject to audit by the lead agency/ donor partners or their representatives. • Cash handling will be discouraged. • CAID, COPE, SPI, and UPA have detailed existing financial and auditing procedures in place.

Monitoring and Evaluation System

• On-going rapid assessment and monitoring visits will be conducted by the partner organisations to assess the progress of activities at the implementation level. This information will be fed back to CAID in Manila. Project implementation weekly reports will be compiled by SPI, UPA, and COPE. • Situation reports will be issued by SPI, UPA, and COPE throughout the relief operations and will be shared with CAID. • Operational situation reports will be submitted describing the progress of activities, procurement, and number of beneficiaries reached, monitoring procedures and findings. This information will be shared with other agencies and government officials to give an overview of the situation in the targeted municipalities and barangay in the Philippines. • CAID, SPI, UPA, and COPE will jointly provide narrative and financial reports at the end of the emergency response, which will measure and report on how the project has met its goal, key objectives,

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outputs and impact. • The partners will submit the completion reports and the financial statements to CAID after two weeks of relief operations completion. • At the end, an evaluation will be undertaken to assess the impact of the intervention and to provide recommendations for further action in relation to the rehabilitation phase in the target areas. • CAID and its partners will disseminate the results and lessons learnt to the NDCC, the PINGON, Municipality and Local Governments Units.

BUDGET

Type No. Unit Cost Budget Budget Unit Units PHP PHP USD

INCOME PLEDGED (both through ACT Geneva and directly) Norwegian Church Aid (NCA) 10,000£ 16,300 Evangelical Lutheran Church of America 30,000 Christian Aid (CAID) own funds 50,000£ 81,500

TOTAL INCOME 127,800

EXPENDITURE DIRECT ASSISTANCE

Food Relief Assistance Rice 5 kilos 6,000 25.00 750,000 16,304 Canned goods 6 cans 6,000 25.00 900,000 19,565 Noodles 10 packs 6,000 10.00 600,000 13,043 Dried fish 200g pack 6,000 35.00 210,000 4,565 Tomatoes/Vegetables 1 kilo 6,000 30.00 180,000 3,913 Coffee 1 small pack 6,000 30.00 180,000 3,913 Milk 200 grams 6,000 55.00 330,000 7,174 Sugar 1/2 kilo/pack 6,000 30.00 180,000 3,913 Salt 1 pack 6,000 12.00 72,000 1,565 5 liters plus Water gallon 6,000 150.00 900,000 19,565 Oil 1 pack 6,000 25.00 150,000 3,261 Packaging bag 6,000 20.00 120,000 2,609 Sub-Total Food Items 4,572,000 99,391

Non Food Relief Assistance Blanket 2 pc 6,000 150.00 900,000 19,565 Cooking stove or Mosquito Net 1 large pc 6,000 200.00 1,200,000 26,087 Sleeping Mat 1 large pc 6,000 250.00 1,500,000 32,609 Slippers 6 pairs 6,000 30.00 1,080,000 23,478 Pot 1 pc 6,000 170.00 1,020,000 22,174 Laddle 1 pc 6,000 14.00 84,000 1,826 Basin 1 pc 6,000 15.00 90,000 1,957 Knife 1 pc 6,000 10.00 60,000 1,304 Plates 6 pcs 6,000 30.00 360,000 7,826

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Tumblers 6 pcs 6,000 15.00 180,000 3,913 Spoons half dozen 6,000 35.00 210,000 4,565 Toothpaste 1 pc 6,000 25.00 150,000 3,261 Toothbrush 6 pcs 6,000 15.00 540,000 11,739 Bath soap 1 pc 6,000 20.00 120,000 2,609 Laundry soap 1 pc 6,000 25.00 150,000 3,261 Paracetamol, adult 4 tablets 6,000 3.50 84,000 1,826 Paracetamol, kids 1 bottle small 6,000 50.00 300,000 6,522 Loperamide 3 tablets 6,000 15.00 270,000 5,870 Orisol 3 tablets 6,000 12.00 216,000 4,696 Carbocistein 3 tablets 6,000 8.00 144,000 3,130 Betadine bottle 6,000 40.00 240,000 5,217 Cotton 1 pack 6,000 6.00 36,000 783 Disinfectant 1 6,000 100.00 600,000 13,043 Clearning implements 1 6,000 50.00 300,000 6,522 Sanitary Napkin 1 pack 6,000 30.00 180,000 3,913 Packaging 1 bag 6,000 20.00 120,000 2,609 Sub-Total Non Food Items 10,134,000 220,304

TOTAL FOOD & NON FOOD ITEMS 14,706,000 319,696

Core Housing Materials 300 25,000.00 7,500,000 163,043

Program related direct costs Camp management/psychosocial evacuation capacity building centers 10.00 10,000.00 100,000 2,174 Distribution monitors (2/per each partner) 18.00 25,000.00 450,000 9,783 Sub-total Program related direct costs 550,000 11,957

TOTAL DIRECT ASSISTANCE 22,756,000 494,696

TRANSPORT, WAREHOUSING & HANDLING

Transport Rental of Truck for procurement batches 9 15,000 135,000 2,935 Rental of Truck for distribution batches 9 30,000 270,000 5,870 Travel and Accom Costs of CARRAT Appraisal and Support Team ) to Sibuyan persons 4 25,000 100,000 2,174 Allowance of CARRAT Team persons 4 8,000 32,000 696 537,000 11,674 Warehousing Rental of warehouse, week 2 10,000.0 20,000 435 Allowance for Volunteer Watchers Person/days 10 500.0 5,000 109 25,000 543 Handling Food/Transport Allowance for Volunteers, person days 100 500.0 50,000 1,087 Wages for Drivers, person days 20 500.0 10,000 217 boots;rainwear,etc persons 20 15,000 326

Philipine Typhoon Ketsana 14 Prel. Appeal PHS091

medical insurance persons 25 25,000 543 Training for volunteers 20,000 435 120,000 2,609

TOTAL TRANSPORT, WAREHOUSING & HANDLING 682,106 14,826

INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Personnel Cost for Partners Programme Co-ordinators (3) month 3.00 50,000.00 150,000 3,261 CA Program Officer (salary,insurance) month 3 70,000 210,000 4,565 Finance and Coordination Cost month 3 30,000 90,000 1,957 International Travel (Reg Emerge Officer) trip 1 115,000 2,500 TOTAL INDIRECT COSTS 565,000 12,283

AUDIT & COMMUNICATION Communications and materials sites 3 40,000 120,000 2,609 Audit 100,000 2,174 TOTAL 220,000 4,783

TOTAL EXPENDITURE BEFORE ACT CO COORDINATION FEE (3%) 24,223,106 526,588

ACT CO COORDINATION FEE (3%) 726,693 15,798

TOTAL REQUESTED 24,949,799 542,386

INCOME & PLEDGES RECEIVED THROUGH ACT 127,800

BALANCE REQUESTED 414,586

EXCHANGE RATE: local currency to 1 USD PHP 46

Philipine Typhoon Ketsana 15 Prel. Appeal PHS091

REQUESTING ACT MEMBER NATIONAL COUNCIL OF CHURCHES IN THE PHILIPPINES

The National Council of Churches in the Philippines (NCCP) is a conciliar body formed in 1963 and presently composed of ten member churches and nine Christian service organizations. The NCCP has sustained its commitment of providing emergency assistance to marginalized communities caught up in man- made and natural calamities through its Relief and Rehabilitation program under the Program Unit on Faith, Witness and Service. It provides relief and rehabilitation assistance and education and training on disaster management/preparedness. It organizes disaster response committees/programs among its member churches especially in identified disaster-prone localities. NCCP reaches out to the most vulnerable sectors of society (farmers, fisher folk, workers, urban poor, indigenous communities, women and children) in its delivery of relief and rehabilitation assistance. It has volunteers and implementing partners, organized as disaster response committees/programs to facilitate in the implementation of responses/programs. These local implementing partners and volunteers have undergone various education and training activities initiated by the Council.

The NCCP’s Relief and Rehabilitation Program is registered, accredited and licensed to operate by the Department of Social Welfare and Development (DSWD). It is also one of the three interfaith groups accredited by DSWD to help in the monitoring of relief goods distribution provided by the national government to the local level and submit monitoring reports and recommendations to DSWD, to better ensure that donated relief goods and other government resources are distributed to clients consistent with the policy of equitable distribution.

ACTIONS TO DATE, AND EMERGENCY NEEDS:

The National Council of Churches in the Philippines (NCCP) through its member churches, regional ecumenical councils and partner people’s organizations in the affected areas has been monitoring the emergency situation. The NCCP has sent out requests for emergency assistance/donations for food, clothing, temporary shelter, sleeping paraphernalia, and medicines to NCCP member churches, associate members and other partner organizations, locally and internationally. Monitoring teams composed of NCCP staff; church members and youth volunteers were dispatched to the different areas in the National Capital Region to conduct rapid damage and needs assessment. In Rizal province, the Community Extension Program of the Harris Memorial College, a United Methodist Church institution, also dispatched its students to conduct needs assessment in the affected communities. In Central Luzon and the rest of the Southern Tagalog Region, member churches in coordination with the people’s organizations are also conducting rapid assessment and providing situation reports of their respective jurisdictions.

Initially, the NCCP, in cooperation with churches and concerned citizens distributed relief goods in , Quezon City. Payatas is an urban poor community which was devastated by a “garbage-slide” when a mountain of garbage collapsed there during heavy rains in 2000. According to reports by a partner organization in the area, more than 70 people have died there during the height of the heavy rains.

The ecumenical youth organizations also mobilized their members as volunteers in the NCCP operations center. Churches that were not severely affected were used as evacuation center.

Based on the initial damage and needs assessment made, the immediate needs include food supply, drinking water, beddings (mat and light blankets), hygiene kits (bath soap, toothpaste, toothbrush, and laundry soap), clothes and house construction materials.

PROPOSED EMERGENCY RESPONSE:

Goal: The overall goal of the proposed response is “to promote a sense of hopefulness and optimism among the most vulnerable families affected by Typhoon Ketsana by providing immediate and long term assistance through provision of food and essential non-food items as well as livelihood opportunities and help them rebuild their lives.”

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Objectives: to reach the goal, the specific objectives are set: 1. To provide relief assistance to 5,000 families through distribution of food and essential non food items; 2. To deliver medical assistance to around 1000 individuals especially, women, children, elderly and differently-abled persons including psycho-social support to traumatized individuals 3. To provide materials for the repair and construction of houses for 500 families 4. To provide assistance for the repair of 6 community facilities 5. to provide rehabilitation support to families whose sources of livelihood were destroyed 6. to provide venues for awareness building and skills development for the church, communities and the affected population on disaster preparedness and risk mitigation 7. to continue to encourage the churches to take part in the resource mobilization

Target populations

From the most affected provinces including the National Capital Region, priority areas were identified for the emergency response based on the need and the presence of agencies or other NGO’s providing assistance. Initially, NCCP have identified the following number of families per area to receive assistance through this Appeal.

Type of Assistance Number of Families Location Crisis Phase Relief assistance 5,000 Brgys. Nangka, Tumana, Sto. Nino, Marikina Brgy. , Muntinlupa Brgys. San Isidro,, Angono Brgy. Wawa ,Tanay Brgy. Padilla, Antipolo Brgys. Mali and Banaba, San Mateo Brgys. Rodriguez, kasiglahan, Macabud, Montalban Brgys. Payatas Calumpit, Bulacan Pulilan, Bulacan Medical assistance Quezon City, Marikina, Rizal Housing assistance 500 Montalban, Marikina, Rizal Post Crisis Phase* Repair of Community Facilities Food-for-work Agricultural Rizal Assistance Livelihood assistance Education *details will be provided in a comprehensive appeal that will be submitted during the 3rd week of October 2009.

Proposed assistance

As can be noted from the table above, the proposed assistance is divided into two phases namely, the Crisis Phase and the Post Crisis Phase. This will allow NCCP to focus its resources, both human and material to immediate concerns while identifying long-term assistance appropriate to the affected families.

Crisis phase

This phase is very critical in terms of alleviating the depression and feeling of despair and neglect that affected families who have no or limited access to relief assistance might be feeling at this moment. Because of the number of areas that were severely affected and the huge number of families that were displaced, mobilization of resources to ensure that assistance is provided at the soonest possible time to those most in

Philipine Typhoon Ketsana 17 Prel. Appeal PHS091 need is a priority. Hence, immediate relief assistance that will include distribution of relief bags will be conducted.

• Food and Non-food Assistance

Around 500 families will receive the following package of food provisions: rice, canned goods, dried fish, legumes, sugar, coffee, salt and cooking oil. Other food items may also be included when necessary to support the nutritional needs especially of children (e.g. infant food or formula) and sick people. In addition to the food items, other essential non-food items will also be distributed to families who would need it most. Non-food Items may be in the form of hygiene and sanitation kit (toothpaste, 2 pieces toothbrush, bath soap and laundry soap), sleeping paraphernalia, water containers, pail and basin, kitchen wares, cooking wares and clothing. Other essential non-food items (e.g. rubber slippers, rubber boots) will also be distributed upon request based on the need of the people.

• Medical Assistance

Knowing that evacuation centers have the potential to spread diseases rapidly, medical missions will be conducted and complemented with health education. At present, NCCP is already coordinating with non- government organizations engaged in healthcare delivery to organize medical mission and facilitate invitation to individual medical/health professionals as well as their organizations to take part in the medical missions. Health education during medical missions will be conducted as well to advise the families what to do to prevent the onset of diseases especially among children, pregnant women, people with disabilities and the elderly. Psycho-social therapy g sessions with individuals, especially among the children and families who have lost a member or with still missing member of their family, will be conducted by trained workers to alleviate the trauma and other psycho-social emotions that they may be experiencing at the moment.

• Housing Assistance

Construction materials for repair of damaged houses and/or construction of temporary shelters/makeshift homes will also be provided for families who may no longer be accommodated in the evacuation centers or have decided to repair their damaged homes so that their families who sought temporary shelter in the evacuation centers can moved back to their homes and restore normalcy in their lives.

Whenever applicable and since the threat of another typhoon remains, awareness building and mitigations measures to reduce the impact of this typhoon will be discussed during community consultations in the evacuation centers.

Housing assistance may also be provided during the post-crisis phase.

Post-Crisis Phase

NCCP are still awaiting field reports from our local partners which will help us identify specific areas and the number of families that will be needing rehabilitation assistance. Initial reports however suggest that rehabilitation assistance will indeed have to be provided to help affected families recover economic losses and losses to their properties brought about by typhoon Ondoy.

• Food-for-Work and Repair of Community Facilities

Many community roads have become impassable because of mud, other debris which accompanied the floodwaters and community facilities such as day care centers, multi-purpose halls have been similarly destroyed. Instead of hiring people to clean-up the mess left by the typhoon and repair damaged facilities, community members will be mobilized in exchange for food items. Hence, while other members of the families address immediate concerns of their own families, other members will be encouraged as well to participate in community activities such as clearing of community roads and repair of community facilities.

Philipine Typhoon Ketsana 18 Prel. Appeal PHS091

• Agriculture and Livelihood Assistance

Livelihood and agricultural assistance will be extended to families whose economic sustenance has been severely affected by the typhoon. However, the type of assistance that will be extended will depend on sectors that were affected and farming communities whose farms were damaged by the typhoon. Off-hand, agricultural seeds and farm implements will be distributed among selected farming families, livelihood opportunities will be extended as well to affected families in the urban poor communities.

• Education and Advocacy

Education activities will be conducted to churches and communities to continually update them and equip them in disaster management work.

IMPLEMENTATION ARRANGEMENTS:

The Program Unit on Faith, Witness adn Service of the NCCP under which the Relief and Rehabilitation program is lodged will oversee the implementation fo the proposed assiatnce. The relief distribution will be implemented by a Disaster Response Committee, organized among the member-churches and partner organizations of NCCP, based in NCR and through regional coordinators of the different regional ecumenical councils in the different affected regions. The NCCP national warehouse is used as the main facility for the storage and repacking of relief goods. The two vehicles of the NCCP (light truck and a pick-up) are used to distribute goods to the different areas. In addition, vehicles will also be hired to transport goods from the national warehouse to the communities, evacuation center or wherever the distribution will be identified. Provision for food and other mobilization expenses will also be provides to volunteers

COORDINATION:

NCCP, being a registered and accredited agency by the Department of Social Welfare and Development, shall coordinate with the regional, provincial and municipal disaster coordinating councils in the affected areas. It will also work closely with other ACT Members in the Philippines and other NGOs providing humanitarian assistance in the affected areas to identify areas of cooperation and complementation of services.

Coordination meeting with Christian Aid, Lutheran World Relief and UMCOR has already been done which facilitated the identification of areas by the individual organization to prevent overlapping of assistance and ensure efficient utilization of resources, both human and material. System of communications and coordination is currently being set-up. Meetings will be provided venue for coordination, updating on the progress of the relief operations and identifying other areas that may have to be reached or may need special assistance such as those areas that have become inaccessible due to impassable road or cut-off communications lines. A system of referral will also be observed between the ACT members.

COMMUNICATION:

The NCCP Office of Communication and Research (OCR) shall be in-charge of the internal and external communications related to the implementation of the emergency, rehabilitation and post-crisis phase of the project. Using its website and other media channels, NCCP-OCR shall gather stories and situation reports from the local population as well as publish update bulletins from time to time as deemed necessary. This media will also be used to call for further assistance such as volunteer or donations.

PLANNED IMPLEMENTATION PERIOD:

The Project shall be implemented during the period October 2009-September 2010. The Crisis Phase will be used to gather enough information to help develop the comprehensive appeal that will include the program for long-term rehabilitation.

Philipine Typhoon Ketsana 19 Prel. Appeal PHS091

NCCP shall prepare an appeal which is expected to be submitted on or before the 3rd week of October when all the damage and needs assessment reports from member-churches and regional ecumenical councils have been received and consolidated. Rehabilitation plans shall have been firmed up in consultation with the affected communities.

FINANCIAL SUMMARY

Type of No. of Unit Budget Budget Unit Units Cost Php USD CRISIS PHASE - Direct Assist. Food (5,000 families) Rice (8kg/family) 50 kg/sack 800 1,500 1,200,000 25,532 Canned Goods (3pcs/family) piece 15,000 14 202,500 4,309 Sugar (1/2 kilo/family) kilogram 2,500 40 100,000 2,128 Cooking Oil (1pint kilo/family) liter 1,250 100 125,000 2,660 Legumes (1/2kilo/family) kilogram 2,500 50 125,000 2,660 Salt (1/4 kilo/family) kilogram 1,250 16 20,000 426 Dried fish (1/2kilo/family) kilogram 2,500 160 400,000 8,511 Other food items lumpsum 1 75,000 75,000 1,596 Non-food Blankets piece 1,000 90 90,000 1,915 Sleeping Mats piece 1,000 200 200,000 4,255

Health and hygiene kits piece 1,000 200 200,000 4,255 Water container piece 500 280 140,000 2,979 Pail and Basin piece 500 270 135,000 2,872 Kitchen wares (6pcs.plate, 6 tumblers, 6 prs. Spoon & fork) set 500 350 175,000 3,723 Cooking wares (cooking pot, kettle) set 500 400 200,000 4,255 Other non food items 1 50,000 50,000 1,064 Plastic bags for goods piece 6,000 4 21,000 447 HEALTH & MEDICAL INPUTS Assorted Kinds of Medicine box 60 1,700 102,000 2,170

TOTAL DIRECT ASSISTANCE CRISIS PHASE 3,560,500 75,755

POST CRISIS phase Food-for-work 1000 families Rice 7kg/bag 50 kg/sack 140 1,500 210,000 4,468 Canned Goods (3pcs./bag) piece 3,000 14 40,500 862 Sugar (1/2kl./bag) kilogram 500 40 20,000 426 Cooking Oil (1pint/bag) liter 250 98 24,500 521 Legumes (1/2 kl/bag) kilogram 500 50 25,000 532 Dried fish (1/2kl./bag) kilogram 500 160 80,000 1,702

Agriculture & Other Livelihood Assistance 500 5,000 2,500,000 53,191

Housing Assistance Core House Materials Unit 500 5,000 2,500,000 53,191

Philipine Typhoon Ketsana 20 Prel. Appeal PHS091

Carpentry Tools set 50 2,000 100,000 2,128 Cash-for-work (7 days x 100 persons @P300/person) person/wk 2,100 100 210,000 4,468

Community Facilities Unit 6 30,000 180,000 3,830

Education & Advocacy Seminars & Psyschosocial Therapy Activities 60,000 60,000 1,277 TOTAL DIRECT ASSISTANCE POST CRISIS PHASE 5,950,000 126,596

MATERIAL TRANSPORT, WAREHOUSING, ETC. Truck Rental & Related Costs lump-sum 100,000 100,000 2,128 Labor for Loading & Unloading lump-sum 50,000 50,000 1,064

TOTAL MATERIAL TRANSPORT ETC. 150,000 3,191

PERSONNEL, ADMIN & OPERATION SUPPORT Staff Salaries and support Salaries (staff & contractuals) month Program Director 8 33,000 264,000 5,617 Field Coordinator 12 24,000 288,000 6,128 Bookkeeper 8 20,000 160,000 3,404 Driver-Warehouseman 8 19,000 152,000 3,234 Staff Benefits month 6 10,000 60,000 1,277 Volunteers' provisions month 8 10,000 80,000 1,702 Monitoring month 12 8,000 96,000 2,043 Operations Center Utilities month 8 4,000 32,000 681 Office Supplies month 8 3,000 24,000 511 Laptop Computer 1 70,000 70,000 1,489 Digital camera for documentation 1 35,000 35,000 745 Communications month 8 6,000 48,000 1,021 Vehicle Fuel & Maintenance month 8 4,000 32,000 681 TOTAL PERSONNEL, ADMIN, & OPERATION SUPPORT 1,341,000 28,532

AUDIT & EVALUATION Audit of ACT Appeal Funds lumpsum 40,000 851 Program Evaluation lumpsum 20,000 426 SUB-TOTAL 60,000 1,277

Total Expenditures before 3% contingency-Appeal fee 11,061,500 235,351

ACT CO Appeal fee (3%) 331,845 7,061

TOTAL EXPENDITURES 11,393,345 242,412

BALANCE (11,393,345) (242,412)

Exchange Rate: 1 USD = Php 47