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Parliamentary Principles
Parliamentary Principles . All delegates have equal rights, privileges and obligations . The majority vote decides. The rights of the minority must be protected. Full and free discussion of every proposition presented for decision is an established right of delegates. Every delegate has the right to know the meaning of the question before the assembly and what its effect will be. All meetings must be characterized by fairness and by good faith. Basic Rules of Motions 1. Motions have a definite order of precedence, each motion having a fixed rank for its introduction and consideration. 2. ONLY ONE MOTION MAY BE CONSIDERED AT A TIME. 3. No main motion can be substituted for another main motion EXCEPT that a new main motion on the same subject may be offered as a substitute amendment to the main motion. 4. All motions require a second to begin discussion unless it is from a delegation or committee or it is a simple request such as a question of privilege, a point of order or division. AMENDMENTS FOUR WAYS TO AMEND A MAIN MOTION 1. Amend by addition 2. Amend by deletion 3. Amend by addition and deletion 4. Amend by substitution TWO ORDERS OF AMENDMENTS 1. First order is an amendment to the original resolution 2. Second order is an amendment to the first order amendment. 3. No more than one order of amendment is discussed at the same time. Voting on Motions Majority vote: the calculation of the vote is based on the number of members present and voting or a majority of the legal votes cast ; abstentions are not counted; delegates who fail to vote are presumed to have waived the exercise of their right; applies to most motions Two-Thirds vote : a supermajority 2/3 vote is required when the vote restricts the right of full and free discussion: This includes a vote to TABLE, CLOSE DEBATE, LIMIT/EXTEND DEBATE, as well as to SUSPEND RULES. -
MASTER MUNICIPAL CLERK ACADEMY October 19-21, 2016 MCM Eleganté Hotel – Albuquerque
MASTER MUNICIPAL CLERK ACADEMY October 19-21, 2016 MCM Eleganté Hotel – Albuquerque TOTAL ACADEMY HOURS: 20 -PRELIMINARY PROGRAM- WEDNESDAY, OCTOBER 19 7:30 am Registration 8:00 am – 5:15 pm PUBLIC SPEAKING FOR THE PUBLIC SERVANT Learn to write a speech that is powerful and delivers an effective result. Increase self-confidence, credibility and authority while delivering a clear message. Participants will have the opportunity to prepare and practice speech writing and delivery in a safe environment while learning skills they can use in all aspects of their life, from parenting to politicking. Learn the six principles of influence and persuasion used to create rapport, connection and move others towards a desired result. This is a “must attend” session for anyone that wishes to influence others in an ethical manner. What makes a good speech? What makes a good speaker? The components of a speech How to organize your information so that it makes sense! Writing an introduction How to introduce appropriately Good content for the body of your speech Body language Room set-up Selecting a topic Evaluating and analyzing the audience Deception and manipulation Ethics and truthfulness Using a microphone How to incorporate the 6 Principles of Influence and Persuasion into a speech and into daily life Close with power Instructor: Liz Walcher, Ph.D., CPT Organizational Consulting & Development Albuquerque, NM Mid-Morning & Mid-Afternoon Breaks 12:15 – 12:55 pm Lunch on Your Own THURSDAY, OCTOBER 20 8:00 am – 5:15 pm DEMOCRACY IN ACTION – PARLIAMENTARY PROCEDURE FOR GOVERNING BODY MEETINGS I. Parliamentary Procedure a. -
Motions Explained
MOTIONS EXPLAINED Adjournment: Suspension of proceedings to another time or place. To adjourn means to suspend until a later stated time or place. Recess: Bodies are released to reassemble at a later time. The members may leave the meeting room, but are expected to remain nearby. A recess may be simply to allow a break (e.g. for lunch) or it may be related to the meeting (e.g. to allow time for vote‐counting). Register Complaint: To raise a question of privilege that permits a request related to the rights and privileges of the assembly or any of its members to be brought up. Any time a member feels their ability to serve is being affected by some condition. Make Body Follow Agenda: A call for the orders of the day is a motion to require the body to conform to its agenda or order of business. Lay Aside Temporarily: A motion to lay the question on the table (often simply "table") or the motion to postpone consideration is a proposal to suspend consideration of a pending motion. Close Debate: A motion to the previous question (also known as calling for the question, calling the question, close debate and other terms) is a motion to end debate, and the moving of amendments, on any debatable or amendable motion and bring that motion to an immediate vote. Limit or extend debate: The motion to limit or extend limits of debate is used to modify the rules of debate. Postpone to a certain time: In parliamentary procedure, a postponing to a certain time or postponing to a time certain is an act of the deliberative assembly, generally implemented as a motion. -
A Guide to Parliamentary Procedure for New York City Community Boards
CITY OF NEW YORK MICHAEL R. BLOOMBERG, MAYOR A GUIDE TO PARLIAMENTARY PROCEDURE FOR NEW YORK CITY COMMUNITY BOARDS Mayor's Community Assistance Unit Patrick J. Brennan, Commissioner r. 2003/6.16.2006 Page 2 A Guide to Parliamentary Procedure for NYC Community Boards Mayor's Community Assistance Unit INTRODUCTION "The holding of assemblies of the elders, fighting men, or people of a tribe, community, or city to make decisions or render opinion on important matters is doubtless a custom older than history," notes Robert's Rules of Order, Newly Revised. This led to the need for rules of procedures to organize those assemblies. Throughout history, the writers of parliamentary procedure recognized that a membership meeting should be a place where different people of a community gather to debate openly and resolve issues of common concerns, the importance of conducting meetings in a democratic manner, and the need to protect the rights of individuals, groups, and the entire assembly. Parliamentary procedure originally referred to the customs and rules used by the English Parliament to conduct its meetings and to dispose of its issues. Some of the unusual terms used today attest to that connection -- such terms as "Lay On The Table" or "I Call The Previous Question." In America, General Henry Martyn Robert (1837-1923), a U.S. Army engineering officer was active in civic and educational works and church organizations. After presiding over a meeting, he wrote "But with the plunge went the determination that I would never attend another meeting until I knew something of... parliamentary law." After many years of study and work, the first edition of Robert's manual was published on February 19, 1876 under the title, Robert's Rules of Order. -
Rules of Order
DEPARTMENT OF TRAINING RULES OF ORDER A SIMPLIFIED GUIDE TO PARLIAMENTARY PROCUDURE ADOPTED FOR USE BY THE AUXILIARY Rev. (10/06) INTRODUCTION Any business meeting of the U.S. Coast Guard Auxiliary, whether it is a meeting of a flotilla, or a division, District or National Board, must proceed in an orderly way if it is to bring satisfactory results. There are certain widely accepted rules of conducting such meetings. These “Rules of Order” are a part of that large body or practices which are grouped under the term “parliamentary procedure.” Besides making for orderliness of procedure, parliamentary rules are intended to protect the rights of the individual participant and of minorities at a meeting. At the same time, they are also intended to enable the majority to get things accomplished without reasonable delay. The parliamentary rules of particular importance are easy to understand. For purposes of clarity, the “Presiding Officer” could be the Flotilla Commander, Division Captain or District Commodore. When “Board” is mentioned, this would be synonymous with the voting members of the body. STANDING RULES AND BYLAWS Standing rules are required for Auxiliary Districts and National Boards. Flotilla and divisions may have standing rules if desired or required by district policy. Standing rules normally provide for, and include such matters as meetings, voting, finances, awards, duties of officers, and provisions for amendments and additions. Standing rules shall not conflict with the provisions of the Auxiliary Manual, COMDTINST M16790.1 (Series), or other directives of the Coast Guard or the standing rules of the Auxiliary National Board or other senior Auxiliary units. -
Rules and Procedures Administration and General Conference Rules
Rules and Procedures Administration and General Conference Rules Section 1: Administration 1.1: Executive Committee: The Executive Committee shall have under its authority all matters that deal with: the assignment of countries, substantive matters of the conference, and the Secretariat. The Executive Committee has sole authority at WHSMUN regarding staff and conference logistics. The Executive Committee is composed of the Secretary-General, the Director-General and the IWA WHSMUN Coordinator. 1.2: Senior Staff: The WHSMUN Senior Staff shall consist of the Secretary-General, the Director-General, the Under Secretary-General(s), and other designates of the Secretary-General at his/her discretion. The Senior Staff provide a direct point of contact for problems, concerns and ideas for the future. Only members of the Senior Staff may act as the official and final voice of the Secretariat. 1.3: Conference Composition: WHSMUN shall consist of a General Assembly, a selection of Main Committees of the GA, and their respective subcommittees, as well as special committees. The composition of WHSMUN may be altered at the discretion of the Executive Committee. 1.4: Final Authority: In any situation not covered by these rules, the Secretary-General of WHSMUN will be the final authority, using the United Nations Charter as a guide. The Secretary-General shall have all powers assigned to that position under the Charter and shall be assisted directly by other members of the Secretariat so designated by the Executive Committee. 1.5: Presiding Authority: The President of the General Assembly, the President of the Security Council, and the Committee Chairpersons shall have complete control over the maintenance of order during the meetings at which they preside, and can exercise any powers conferred upon them by the Secretary-General. -
Rules for the Permissible Motions
CONDUCT OF CHAPTER MEETINGS 2017–2021 8 NATIONAL FFA CAREER AND LEADERSHIP DEVELOPMENT EVENTS HANDBOOK (Version Feb. 2020) Rules for the Permissible Motions STANDARD DESCRIPTIVE CHARACTERISTICS (See current edition of Robert’s Rule of Order, Newly Revised) Motion Names, Class1 And Interrupt Second Debatable? Amendable? Vote Needed? Purposes Speaker? Needed? CLASS: Privileged Motions (Deals with special matters of immediate or overriding importance to the business of the assembly) Recess No Yes No Yes2 Majority (Provides a brief break) Raise a Question of Privilege (Asks an urgent question No vote Yes No No No regarding rights and privileges Chair rules of the assembly.) CLASS: Subsidiary Motions (Aids the assembly in handling or disposing of a main motion) Previous Question (Closes debate and goes directly to a vote and prevents No Yes No No Two-thirds the making of subsidiary motions listed on this table.) Postpone Definitely (Puts off further consideration Majority of the main motion to a later (Two-thirds if No Yes Yes Yes time, not beyond the next made a regularly scheduled meeting if Special Order) within a quarterly interval.) Commit or Refer (Refers the motion to a No Yes Yes Yes Majority committee) Amend No Yes Yes3 Yes Majority (Proposes to change a motion) Postpone Indefinitely (Rejects or kills the main No Yes Yes No Majority motion) CLASS: Main Motions (Introduces new business to the assembly) Main Motion (Introduce new business to the No Yes Yes Yes Majority assembly) CONDUCT OF CHAPTER MEETINGS 2017–2021 9 NATIONAL FFA CAREER -
En Bloc Amendments § 10
Chapter 21 Division of the Question for Voting A. GENERALLY § 1. In General; Form § 2. Tests of Divisibility § 3. Demanding a Division B. DIVISION OF PARTICULAR PROPOSITIONS § 4. In General § 5. Simple or Concurrent Resolutions § 6. — Resolutions Naming Two or More Individuals § 7. — Special Orders of Business § 8. Amendments § 9. — En Bloc Amendments § 10. Motions to Strike § 11. Motions to Strike and Insert § 12. Motions to Suspend the Rules § 13. Motions to Recommit; Motions to Instruct Conferees § 14. Motions to Table § 15. Senate Amendments C. CONSIDERATION OF DIVIDED PROPOSITIONS § 16. In General Research References 5 Hinds §§ 6106-6162 8 Cannon §§ 3163-3176 Deschler-Brown Ch 30 §§ 42-52 Manual §§ 480-482, 919-921 481 §1 HOUSE PRACTICE A. Generally § 1. In General; Form Under clause 5 of rule XVI, a question that consists of two or more separable substantive propositions is subject to a division of the question, if demanded, so as to obtain a separate vote on each proposition. Deschler- Brown Ch 30 § 42. The procedure is applicable in the Committee of the Whole as well as in the House. See, e.g., Deschler-Brown Ch 29 § 42.12. The rule prohibits its application to special orders of business from the Committee on Rules, to propositions electing Members to standing or joint committees, and to a motion to strike and insert. Manual § 919. The entire rule may be suspended by the adoption of a resolution from the Committee on Rules. 7 Cannon § 775. § 2. Tests of Divisibility To be divided for a vote, a question must consist of at least two sepa- rate and distinct propositions both grammatically and substantively, so that if one proposition is rejected, a separate proposition logically will remain. -
Amend by Striking out “June 30” and Inserting “July 28.” Recess for 15 Minutes
UIL Capital Conference Presented by AT&T Conference Center Kirk Overbey, PRP June 30, 2015 [email protected] ° Kirk Overbey: ° Professional Registered Parliamentarian ° Parliamentarian, Texas State Board of Education ° Former President, Texas State Association of Parliamentarians ° Masters degrees in engineering and business ° Judge for Parliamentary Team Competitions ▪ FBLA, FCCLA, HOSA & SkillsUSA ▪ State and national level 2 } National Assoc. of Parliamentarians } organized in 1930 } Promotes the Study and Teaching of the Principles of Parliamentary Law } Credentialing: Registered Parliamentarian and Professional Registered Parliamentarian } Texas State Assoc. of Parliamentarians } organized in 1955 } Local Units } Austin, Beaumont, Dallas, Ft. Worth, Galveston, Houston, San Antonio, and Tyler 3 4 ° Parliamentary Procedure, as we use it today, is of English origin ° The term derives from the English Parliament ° Saxon invasions during 5th and 6th century introduced a democratic style of government at the village level ° The Norman Conquest of 1066 eventually had to recognize the strong English traditions 5 ° Magna Carta, 1215 ° The king cannot levy a tax without permission of the barons ° No other European king had this restriction ° By the 1400s . ° Parliament would not levy a tax, until it had aired its grievances before the king ° Grievances evolved into legislation (agreements with the king) ° “Grievance before Supply” was the method 6 ° Each American colony practiced it ° First in the Virginia House of Burgesses, 1619 ° Then in Plymouth town meetings, 1621 ° And for the next 150 years ° Colonists viewed themselves as Englishmen with all the rights of Englishmen ° Continental Congress used the same procedure as the House of Commons from 1775 to 1789 7 ° Thomas Jefferson ° writes first American parliamentary manual, 1801 ° Luther Cushing ° writes first manual for ordinary assemblies, 1844 ° Writes first manual for state legislatures, 1856 ° Henry M. -
Parliamentary Procedure
PARLIAMENTARY PROCEDURE Applying Rules of Order to Keep Your Meeting Efficient And Move Your Agendas Ahead November 8, 2019 MASC/MASS State Conference Council of School Committee Administrative Personnel 091603 MOST COMMON QUESTIONS What is a quorum and a majority? When to have a roll call? What happens with a tie vote? How do abstentions affect the vote? Reconsideration vs. Rescission? Table vs. Postponement How many amendments can we have? “Friendly Amendments” Good Rules of Order Have Them. Understand them. Use Them. Follow Them. Have efficient meetings with them and not in spite of them! Knowing and Using Your Rules of Order – Why? Meetings will be run more efficiently. People are more likely to leave happier. Fewer people will be offended. Chair will appear more fair. Public perception of order and responsibility. What is Parliamentary Procedure Rules and Customs that Govern Deliberative Assemblies PARLIAMENTARY PROCEDURE IS NOT A BOOK CALLED ROBERT’S RULES OF ORDER. Others include Sturgis, Demeter, Cushing's, etc. WHICH RULES DO YOU USE? The law allows you to select any rules of order you choose, including your own. The law allows you to select formal published rules and to make any exceptions you wish. You may not use rules of order to circumvent or disobey formal state law including: Executive Sessions - Participation by Chair Roll Calls - Length of Debate Parliamentary Procedure Originally prepared for large assemblies Congresses, legislatures, large bodies. Some rules are antiquated and outdated. Some formal rule books are voluminous. Robert’s 11th Edition* is more than 700 pages. Lists more than 80 motions. -
Division of a Question, and Consideration by Paragraph
§27: Division of a Question CSAP Sigma Chi Sigma -- January 22, 2015 §27: Division of a Question: An Incidental Motion When a motion relating to a single subject contains several parts, each of which is capable of standing as a complete proposition if the others are removed, the parts can be separated to be considered and voted on as if they were distinct questions – by adoption of the motion to divide the question. (P. 270) 1. Must be seconded, can be amended, cannot be debated, previous question is in order, and requires a majority to adopt. (Same as Seriatim) 2. During the amendment of a motion, a motion to divide the main question cannot be made. The main motion can be committed, postponed, or laid on the table. 3. This motion is in order when a motion, the amendment it seeks to divide, or Postponed Indefinitely is immediately pending, even if Previous Question has been ordered. (Same as Seriatim) 4. Though this motion is generally adopted by unanimous consent, another member can propose a different division. Different proposals should be treated as filling the blanks (voted on in the order they were proposed), unless different number of questions were suggested (largest number first). 5. Vote: Once the motion to divide a question is made, the assembly must vote on whether to divide the question, and then on each separate part as if each were a separate motion. Example of motions that cannot be divided: A motion (1) to establish a committee, (2) to study an issue. Example of a motion that must be divided: (Consent Calendar, different subjects, or a series of amendments) The content of a consent calendar (one or more issues can be removed upon the demand of a single member without the need to move for division of the question). -
Chapter 21 Division of the Question for Voting
Chapter 21 Division of the Question for Voting A. GENERALLY § 1. In General; Form § 2. Tests of Divisibility § 3. Demanding a Division B. DIVISION OF PARTICULAR PROPOSITIONS § 4. In General § 5. Simple or Concurrent Resolutions § 6. — Resolutions Naming Two or More Individuals § 7. — Special Orders of Business § 8. Amendments § 9. — En Bloc Amendments § 10. Motions to Strike § 11. Motions to Strike and Insert § 12. Motions to Suspend the Rules § 13. Motions to Recommit; Motions to Instruct Conferees § 14. Motions to Table § 15. Senate Amendments C. CONSIDERATION OF DIVIDED PROPOSITIONS § 16. In General Research References 5 Hinds §§ 6106-6162 8 Cannon §§ 3163-3176 Deschler-Brown Ch 30 §§ 42-52 Manual §§ 480-482, 919-921 471 VerDate dec 05 2003 14:18 Jan 06, 2012 Jkt 000000 PO 00000 Frm 00481 Fmt 2574 Sfmt 2574 F:\MSPITZER\PRACTI~1\71-948.TXT 27-5A §1 HOUSE PRACTICE A. Generally § 1. In General; Form Under clause 5 of rule XVI, a question that consists of two or more separable substantive propositions is subject to a division of the question, if demanded, so as to obtain a separate vote on each proposition. Deschler- Brown Ch 30 § 42. The procedure is applicable in the Committee of the Whole as well as in the House. See, e.g., Deschler-Brown Ch 29 § 42.12. The rule prohibits its application to special orders of business from the Committee on Rules, to propositions electing Members to standing or joint committees, and to a motion to strike and insert. Manual § 919. The entire rule may be suspended by the adoption of a resolution from the Committee on Rules.