Agenda Reports Pack (Public) 13/12/2012, 18.15

Public Document Pack CORPORATE SERVICES Service Director Linda Fisher

GOVERNANCE AND COMMITTEE SERVICES TEAM PO Box 15, Town Hall, Rochdale, OL16 1AB DX22831 ROCHDALE Tel: (01706) 647474 Fax: (01706) 924705 Website: www.rochdale.gov.uk To: All Members of the Overview and Scrutiny Enquiries to: Peter Thompson Committee e-mail: [email protected] Extension: 4715 Date: 5th December 2012

Dear Councillor

OVERVIEW AND SCRUTINY COMMITTEE

You are requested to attend the meeting of the Overview and Scrutiny Committee to be held in Committee Rooms 1 and 2 at Rochdale Town Hall on 13 th December 2012 commencing at 6.15 pm.

The agenda and supporting papers are attached.

If you require advice on any agenda item involving a possible Declaration of Interest which could affect your right to speak and/or vote, please contact staff in the Governance and Committee Services Team at least 24 hours in advance of the meeting.

Yours faithfully

Linda Fisher Service Director

Overview and Scrutiny Committee Membership 2012/13:-

Councillor Daalat Ali Councillor Malcolm Boriss Councillor Robert Clegg Councillor Karen Danczuk Councillor Neil Emmott Councillor Susan Emmott Councillor Pat Greenall Councillor Michael Holly Councillor Andy Kelly Councillor Liam O'Rourke Councillor Martin Rodgers

ROCHDALE METROPOLITAN BOROUGH COUNCIL

OVERVIEW AND SCRUTINY COMMITTEE

13 th December 2012 at 6.15 pm

Committee Rooms 1 and 2, Rochdale Town Hall

A G E N D A

Apologies for Absence 1. Declarations of Interest Members are requested to indicate at this stage any items on the agenda in which they intend to declare an interest. Members are reminded that, in accordance with the Localism Act 2011 and the Council's newly adopted Code of Conduct, they must declare the nature of any personal or discloseable pecuniary interest required of them and, in the case of any discloseable pecuniary interest withdraw from the meeting during consideration of the item, unless permitted otherwise within the Code of Conduct. 2. Minutes 1 - 4 To consider the minutes of the meeting of the Committee held on 20 th November 2012. 3. Financial Update 2012/13 5 - 50 4. Link4Life - Performance Management: Quarter 2 51 - 60 5. Rochdale Local Education Partnership (Inspired Spaces) Quarterly 61 - 74 Review 6. Middleton Technology School: Prescribed Alteration to remove Sixth 75 - 94 Form Provision 7. School Admission Arrangements 2012 Admission Round 95 - 120 8. Tenancy Strategy 2012 - 2015 121 - 141 9. Township Performance Indicator Reporting - 2nd Quarter 2012/13 142 - 143

Public Document Pack Agenda Item 2

OVERVIEW AND SCRUTINY COMMITTEE

MINUTES OF MEETING Tuesday, 20 November 2012

PRESENT: Councillor Daalat Ali (in the Chair); Councillors Clegg, Danczuk, Neil Emmott, Susan Emmott, Greenall, Holly, O’Rourke and Martin Rodgers.

OFFICERS: G. Rhodes-White (Interim Executive Director), C. Knowles (Interim Service Director – Targeted Services), I. Corbridge (Finance and Procurement Service), J. Staley (Customers and Communities Service), S. Blundell, J. Hodkinson, P. Jones and P. Thompson (Corporate Services).

Also in Attendance: Councillors Darnbrough, Hussain, Martin, Mir and Stott; J. Searle (Rochdale Development Agency).

Apologies for Absence: Councillors Boriss and Kelly.

DECLARATIONS OF INTEREST 70 In accordance with the Localism Act 2011 and the Code of Conduct for Elected Members, Councillors Clegg and Martin Rodgers declared a disclosable pecuniary interest in respect of agenda item 3 “Township Funds 2012/2013 (Pennines) Called-in Business” and resigned from the Committee during the consideration and voting on this item, in order that they may address the Committee in relation to this agenda item, and to answer any questions thereon that Members of the Committee may have. Councillors Clegg and Martin Rodgers took no part in the determination of this agenda item.

In accordance with the Localism Act 2011 and the Code of Conduct for Elected Members, Councillor Daalat Ali declared a personal (and non) discloseable pecuniary interest in respect of agenda item 3 “Township Funds 2012/2013 (Pennines) Called- in Business”.

MINUTES 71 DECIDED – That the minutes of the meeting of the Overview and Scrutiny Committee held on 1 st November 2012 be approved as a correct record.

TOWNSHIP FUNDS 2012/2013 (PENNINES) - CALLED-IN BUSINESS 72 The Committee considered the report of the Service Director – Corporate Services which presented details of a decision by Pennines Township Delegated and Funding Sub-Committee on 26 th September 2012, that “£35,600 be approved from the Pennines Township Capital Fund for a scheme to reduce the width of the central reservation on Albert Royds Street outside numbers 55 to 14”, which had been called-in by Members of the Council.

The decision was called-in by Councillors Brett and Martin Rodgers on the basis that there was no written information and just verbal reports available for Sub-Committee Members to consider at the meeting. Councillors Stott and Darnbrough had also called-in the decision, on the basis that there was insufficient information available to the Sub-Committee to make a decision, and that the matter should have been included in the Council’s Forward Plan.

In considering the Service Director’s report, Members of the Committee heard representations from Councillor Clegg as the Chair of the Pennines Township

Page 1 Delegated and Funding Sub-Committee, Councillors Martin Rodgers, Darnbrough and Stott the Members who had called-in the decision and from the author of the report which the Sub-Committee had considered on 26 th September 2012. DECIDED – that the matter be referred back to the Pennines Township Delegated and Funding Sub-Committee for further consideration at its next available meeting.

SERVICES FOR VULNERABLE CHILDREN - SELF-ASSESSMENT AND IMPROVEMENT PLAN 73 The Interim Executive Director of Children’s Services reported on a self- assessment of the Council’s services for vulnerable children and the single integrated improvement plan. The report advised of an anticipated OFSTED inspection of Council services for vulnerable children which had subsequently commenced on 10 th November and which was due to be completed on 21 st November 2012.

The recommendations contained in the submitted report were to advise of improvement arrangements and present a single improvement plan which brought together all recommended improvement activities within Targeted Services into one place.

The self-assessment and improvement planning processes for inspected and other services formed part of the Council’s continuous improvement arrangements and help drive improvement across the Council. The approach taken with services for vulnerable children had been in line with this.

The Overview and Scrutiny Committee considered the submitted report and improvement plan comprehensively, asking detailed questions of Interim Executive Director, her support staff and the Portfolio Holder for Children, Schools and Families with particular regard to safeguarding measures for children introduced in the light of child sexual exploitation cases ongoing in Rochdale. DECIDED – That (1) the self-assessment of services for vulnerable children be noted; (2) The single integrated improvement plan for services for vulnerable children be approved; (3) a report on progress on the improvement plan be reported to the Cabinet and the Overview and Scrutiny Committee March 2013.

1ST & 2ND QUARTER CORPORATE COMPLAINTS 2012/13 74 The Committee scrutinised a report of the Service Director - Corporate Services which provided Members with details of complaints received by Services during the 1 st and 2 nd Quarters of 2012/2013 (April to September). DECIDED – that the report be noted.

SOCIAL CARE COMPLAINTS: 2ND QUARTER 2012/2013 75 The Committee scrutinised a report of the Service Director - Corporate Services which provided Members with details of complaints received by Adult and Children’s Social Care Services during the 2 nd Quarter 2012/2013. DECIDED – that the report be noted.

CORPORATE HEALTH STAFFING INDICATORS: QUARTER 2 2012/13 76 The Committee scrutinised a report of the Service Director - Corporate Services (Head of Human Resources) which provided Members with a summary of the performance of Services against the Corporate Health Performance Indicators for staff in the 2 nd Quarter 2012/2013.

Page 2 In considering the report a Member suggested that at future meetings the Service Director of those Services which have poor sickness records, or which display unusual patterns of sickness absences, be requested to attend this Committee to explain to Members what remedial action is being proposed to address the issue. DECIDED – That (1) the report be noted; (2) the Head of Human Resources be requested to arrange, as and when necessary, the attendance at future meetings of the Committee, when quarterly corporate health staffing are being considered, the Service Director of those Services which have poor sickness records, or which are displaying unusual patterns of sickness absences in order to explain to the Committee what remedial action is being proposed to address the issue.

ROCHDALE DEVELOPMENT AGENCY - PERFORMANCE MONITORING REPORT 77 The Committee scrutinised a report of the Chief Executive of Rochdale Development Agency (RDA) that presented information on the RDA’s performance in delivering the agreed Business Plan objectives, priorities and targets over the first two quarters of 2012/2013 (April – June and July – September), together with information relating to the broader economic context.

The information contained in the report identified some of the challenges or obstacles that confront the Agency in delivering the Council’s objectives of supporting the creation of jobs, investment and development. DECIDED – That the report be noted.

INTERNAL AUDIT - QUARTER 2 REPORT 2012/13 78 The Committee scrutinised a report of the Service Director - Finance and Procurement which presented the performance management work of the Internal Audit team during the 2 nd Quarter of 2012/2013.

In considering the report a Member referred to that section which dealt with the move by staff and Members to Number One Riverside, in 2013, with particular concern to the Council’s IT Strategy, issues around Information Security and any possible IT ‘Disaster Recovery’ plans at the new building. It was therefore suggested that the Head of ICT Client and Strategy (Corporate Services) be requested to attend a future meeting to address Members’ concerns in this regard. DECIDED – That (1) the report be noted; (2) the Head of ICT Client and Strategy (Corporate Services) be requested to attend a future meeting of the Committee to address Members’ with regard to IT Strategy, Information Security and IT ‘Disaster Recovery’ in connection with the move to Number One Riverside.

ROCHDALE SAFER COMMUNITIES PARTNERSHIP - MONITORING REPORT - QUARTER 2 - 2012/2013 79 The Committee scrutinised a report of the Service Director - Customers and Communities which provided Members with a summary of how the Rochdale Safer Communities Partnership was performing against its targets for the 2 nd Quarter of 2012/2013 (July - September).

A Member referred to the elections on 15 th November 2012, for the newly created position of Police and Crime Commissioner and the Committee requested that a report be submitted to a future meeting detailing the roles, responsibilities and duties of a Police and Crime Commissioner.

Page 3 DECIDED – That (1) the report be noted; (2) the Service Director – Customers and Communities be requested to submit a report to a future meeting of the Committee detailing the role of a police and Crime Commissioner.

Page 4 Agenda Item 3

Subject: Financial Update 2012/13 Status: For Decision

Report to: Cabinet Date: 21st November 2012 Overview Scrutiny Committee 13th December 2012 Report of: Pauline Kane, Report Author: Vicky Crossland Service Director Finance and Procurement Email: [email protected] Tel: (01706) 925409 Cabinet Member: Councillor Farooq Ahmed Portfolio Holder for Finance

Comments from Section 151 Officer Statutory Officers: Monitoring Officer

Key Decision: Yes

Forward Plan / Notice General Exception Special Urgency

1. PURPOSE OF REPORT 1.1 To update Cabinet and the Overview and Scrutiny Committee on the Council’s financial position and enable decision making and action where appropriate in respect of that position.

1.2 Effective financial management is essential if the Council is to keep spending within available resources. It is vital that services make adjustments in spending to ensure that they spend in line with the approved budget.

2. RECOMMENDATIONS 2.1 It is recommended that:

2.1.1 Cabinet notes the projected 2012/13 Revenue and Capital Budget position.

2.1.2 Cabinet notes the position regarding the saving proposals for 2012/13.

2.1.3 Cabinet approves the additional revenue increase in resources of £0.58m that is externally funded as outlined in paragraph 3.6.1.

2.1.4 Cabinet approve the transfer of capital budgets between schemes as outlined in paragraph 3.9.8

Version Number: Page: 1 of 16 Page 5 3. MAIN TEXT INCLUDING ALTERNATIVES CONSIDERED/ CONSULTATION CARRIED OUT

3.1 Alternatives and Risks considered: 3.1.1 Not reporting on financial performance puts at risk the achievement of the Authority’s medium term financial plan. Good budget management is critical to ensuring financial resources are spent in line with the budget and are targeted towards the Council’s priorities. Monitoring enables the early identification of variations against the plan and facilitates timely corrective action.

3.2 Consultation Undertaken/Proposed: 3.2.1 All services engage with the production of the service based financial information within this report. The Executive Leadership Team, Service Directors, Portfolio Holder for Finance and Shadow portfolio holders have been informed of the 2012/13 financial position of the Council and its implications for future years. The Trade Unions will be informed.

3.3 Equal Opportunities Implications: 3.3.1 There are no specific equal opportunity implications arising from this report.

3.4 Introduction 3.4.1 This report provides members with an update on the overall financial position of the Council in 2012/13. It sets out a forecast of expenditure and income compared to budget for both revenue and capital for the Council as a whole and for individual services. Any variance to the approved budget is reported by exception.

3.5 Overall Position 3.5.1 The resources available to the council in 2012/13 are significantly less than in previous years. To ensure the Council does not significantly overspend by the end of 2012/13 Cabinet will need to ensure services deliver on their saving proposals and expenditure is contained within the budgets approved at Budget Fixing Council in February 2012, as amended in line with the scheme of delegation, or Member approval.

3.5.2 The latest position in relation to the current financial year’s expected spend is detailed below.

3.6 Revenue Budget 2012/13 3.6.1 This report is the third monitoring report considering the position against the current overall net budget of £236.144m. This is based upon:-

x the net budget set by Budget Fixing Council of £203.351m in February 2012

x the approval in July 2012 of budget carry forwards and committed resources from 2011/12 of £32.213m,

x the refund from Central Government of £0.58m for the top slicing of formula grant relating to academies funding in 2011/12.

3.6.2 The pie chart below details how the revenue budget for the Council is allocated to services in line with Council priorities.

Version Number: Page: 2 of 16 Page 6 PIE CHART 1 – TOTAL REVISED NET REVENUE BUDGET BY SERVICE

Total Revised Revenue Budget by Service (£'000)

Adult Social Care & Support - Centrally Held Resources, Older People & Physical 34,316 Disability, 32,061

Adult Social Care & Support - Planning & Regulation, 19,482 Mental Health, LD & Vulnerable Adults, 27,864

Operational Services, 20,301

CSF - Support for Learning, Corporate Services, 15,759 35,284

Finance & Procurement & other Managed Budgets, 11,359 CSF - Targeted Support, 24,607 Customers & Communities, 15,111

3.6.3 Graph 1 below provides the variations between forecast expenditure and the revised budget. The position currently being forecast by services is an underspend of £5.8m and reflects the actual position at the 30th September 2012 projected to the end of the financial year. This includes the remaining balance on the budget pressures fund of £0.9m but excludes the moratorium on spend which was approved at September cabinet to be used for the funding strategy in 2013/14. Overall this is a favourable position and an improvement of £1.3m from the position last reported in September. However this improved position overall is net of some service overspends. Savings have been identified through staff vacancies, early delivery of project savings and a reduction in borrowing requirements.

3.6.4 As this monitoring only provides the first six months of the financial year there is still a possibility that potential pressures for Services will materialise. As services implement their saving proposals and deliver services, budget managers will need to robustly manage their budgets and take timely corrective action where necessary.

Version Number: Page: 3 of 16 Page 7 GRAPH 1a – PROJECTED VARIATIONS FROM CURRENT BUDGET 2012/13

Projected Variations from Budget 2012/13 70,000 Revsied Estimate 60,000 Current Postion

50,000

40,000

30,000 35,284 60,124 33,497 57,167

Amount (£'000) 20,000 26,518

10,000 24,607 19,482 21,329 20,301 19,632 16,280 2,599 2,599 15,759 15,111 14,895 2,258 (96) 11,359 0 11,359

(10,000) (396) (1,742) rt rt l t n s o o ro n g p ing p io p n p me vices u ar u e r lat vin e ervices unities e u a Spend L S S m Cont S g n ed te ce ocur Re te S re & S for t an ra t e Pr & o um o r g & g p ri l Ca po Fin rational in to p rs & Com ce e n cia - Tar Corpora ra Su Op lan d Cor o - P el M lt So CSF Finan u Custome lly H Ad CSF tra Service n Ce

GRAPH 1b – PROJECTED (OVER)/UNDERSPENDS

Forecast (Over)/Underspends (£'000)

5,000 4,000 4,000

3,000 2,758

2,000 1,787

1,000 216 0 0 0 Amount (£'000) (150) (300) (1,000) (521) (1,028) (2,000) (1,911) (3,000)

rt s s o ng ort rol g i p ices t ces p rv on rvi u e e munitie n Spend Learn d S m ce C l S o or e a f t rt e Co nan ion ium rg & i t r l Care & Supp a F ra ppo T e u Corporate S p F - O lanning & Regulation P Morato F - S CS Finance & Procurement Held Corporate Savin S Customers y Adult Socia C trall n Ce Service

Version Number: Page: 4 of 16 Page 8 3.6.5 Three services are showing significant underspends, Adult Care, CSF – Support for Learning and Finance Control. A summary of reasons is given below with the service appendices providing more detail.

3.6.6 Adult Care The Service is currently reporting an underspend of £2,758k. This is mainly due to the early delivery of the Resource Allocation System (RAS) & business as usual projects and the holding of vacancies across the service.

3.6.7 CSF – Support for Learning The Service is currently reporting an underspend of £1,787k and this is mainly due to the holding of staff vacancies across the service and savings in the provision of transport for children with special needs.

3.6.8 Finance Control The service is currently reporting an underspend of £4,000k. This is a result of lower than expected in year capital spending, non-renewal of maturing loans and a one off benefit arising from the repayment of some of the Authority's loans as part of the recent Housing Stock Transfer.

3.6.9 Four services are still expecting to overspend at the end of 2012/13, CSF – Targeted Services, Corporate Services, Planning and Regulation and Operational Services. This is mainly due to reductions in estimated income levels, underachievement of saving proposals and increased demand for services.

The Corporate Savings overspend is held centrally and does not relate to a specific service as outlined in paragraph 3.6.15.

3.6.10 Overspending Services The four areas reporting budget overspend positions have provided the following explanations and if requested by Members are required to attend the Cabinet and Overview and Scrutiny Committee:

3.6.11 CSF – Targeted Services The Service is currently reporting an overspend of £1,911k. This is mainly due to increased demand for external residential placements and independent foster care. These placements are related to current high profile risks within the Borough. The service is looking at ways to reduce this anticipated overspend and work is being undertaken to return a number of externally placed, high cost children to in-house residential placements or foster care, but the outcome of this is not yet known. It is intended to look holistically between CSF Support for Learning and Targeted Services, undertaking a joint exercise between finance and the service management to understand the true position in 2012/13. The current predicted net position between the services is a £124k overspend.

3.6.12 Corporate Services The service is currently forecasting an over spend position of £521k. This is mainly in regard to Parking Services. The number of penalty notices issued and season tickets has reduced affecting the level of income received. To address

Version Number: Page: 5 of 16 Page 9 the overspend position the Service is currently reviewing other areas of their budget.

3.6.13 Planning and Regulation Service The service is currently forecasting an over spend position of £150k. The budget assumed that planning fees could be increased in line with Central Government proposals (up to 15%). The Government have since delayed this legislation and it now seems certain that fees will not be able to be increased until 1st April 2013. Managers in the service are doing everything possible to take mitigating actions to offset this additional pressure.

3.6.14 Operational Services The service is currently reporting a net overspend of £1,028k. This has mainly occurred as a result of:-

x the underachievement of a savings target identified during the 2011/12 budget setting process relating to Facilities Management supplies and services

x the underachievement of income targets due to loss of catering/cleaning contracts.

x significant increases to the cost of primary school meal food provisions

This area of Operational Services will receive close management monitoring with a strategy being developed for 2013/14.

The service is also identifying pressures around the Waste Collection Service following substantial increases to the cost of vehicle hire and maintenance. A procurement exercise is about to be undertaken in order to achieve more favourable hire rates.

3.6.15 Corporate Saving Schemes There is one Corporate Saving Schemes under Asset Management regarding Voluntary lettings. This scheme has not been allocated to the service until a detailed proposal has been developed to ensure the achievement of the saving. The saving proposal is to achieve £300k.

3.6.16 Approved 2012/13 Saving Schemes The graph below sets out the variations between the approved saving schemes to be delivered this year and services achievement of them. Each proposal is RAG rated Red, Amber or Green depending on its risk as follows; Red – This saving scheme is not currently on target to deliver, Amber – This saving scheme is currently on target to be achieved, work is still ongoing to enable the delivery of the saving, Green – This saving scheme is on target to deliver the savings.

It can be seen that all services are either Green or Amber except for those detailed in paragraph 3.6.9.

Version Number: Page: 6 of 16 Page 10 GRAPH 2 – ACHIEVEMENT OF SAVINGS BY SERVICE

Summary of Savings (£'000) 4,000 Balance to address

3,500 Savings on target

3,000 Savings achieved 2,500

2,000

Amount (£'000) Amount 1,500

1,000

500

0 Finance & Finance Support Procurement Customers & Customers Communities Learning Support CSF Targeted CSF - Finance Control Finance Centrally Centrally Held CSF - CSF Support for CorporateSavings Corporate Services Adult Care Adult Social & Operational Services Operational

Service & Regulation Planning

3.7 Collection Fund 3.7.1 The Council currently has a statutory duty to maintain a Collection Fund. The Collection Fund holds transactions with households and businesses, relating to Council Tax and National Non-Domestic Rates (NNDR). Council Tax is collected on behalf of Rochdale MBC, and two precepting authorities, Greater Manchester Police Authority and the Fire and Rescue Authority. NNDR is collected on behalf of central government therefore there is currently no risk to the Council’s spending position. 3.7.2 The overall net surplus or deficit position on the Collection Fund relates to Council Tax and impacts on the Council’s spending position. The forecast position for 2012/13 is a break even position.

3.8 Treasury Management 3.8.1 Treasury Management activity aims to effectively manage the Council’s cash flow requirements through borrowing and investment. The service operates within CIPFA’s Prudential Code and the approved Treasury Management Strategy to ensure risk is appropriately managed when seeking to minimise the costs of borrowing and maximise returns on investment. 3.8.2 Within Appendix 1 is the summary detail of the Finance Control budget. This report provides members with an update on the investment and borrowing position for the first half of the financial year for the Council.

Version Number: Page: 7 of 16 Page 11 3.8.3 The economic outlook since the start of 2012/13 has been bleak. Indicators suggest that after a long period of recession, the economy has seen a relatively small amount of growth with inflation still above target levels, though falling. Markets have been volatile as concerns over the stability of the Eurozone have persisted. This has led investors to look for safe havens for their funds and UK government debt has been seen as desirable. PWLB borrowing rates are currently relatively low and from the 1st November 2012, the introduction of a PWLB “certainty rate” will give us access to borrowing at reduced rates (0.2% below the existing rates). 3.8.4 The table below summarises the long term borrowing activity of the Council in the first half of the year showing the types of loan, the average interest rate and the average length of maturity of each class of loan. It is worth noting that on the 26th March 2012 the Council transferred its Housing Stock to Rochdale Boroughwide Housing. As a result, the PWLB debt (£220m), relating to housing was repaid by the DCLG. Our debt profile as a consequence is now mainly Market debt with relatively long maturity dates.

Table 6 Long Term Borrowing

New Balance Borrowing Repayments Balance Average Average Debt Type at 1/4/12 to 30/9/12 to 30/9/12 at 30/9/12 Rate Maturity £M £M £M £M % Years Fixed Rate Debt

PWLB - Maturity 14.408 -0.311 14.097 5.346% 25.95 PWLB - Annuity 0.189 -0.013 0.176 10.166% 4.89 Total PWLB 14.597 0.000 -0.324 14.273 5.406% 25.69

Market - Fixed Rate 43.000 43.000 4.132% 52.84

Short Term-Fixed Rate 27.000 4.000 -27.000 4.000 0.300% 0.09

Total Fixed Rate Debt 84.597 4.000 -27.324 61.273 4.181% 43.07

Variable Rate Debt

PWLB - Variable Rate Market - Variable Rate 87.000 87.000 4.496% 53.76 Total Variable Rate Debt 87.000 0.000 0.000 87.000

TOTAL DEBT 171.597 4.000 -27.324 148.273 4.365% 49.34

3.8.5 The Council’s approved borrowing requirement was £70m in 2011/12 with a further £36m in 2012/13. There are a number of points to note regarding our current borrowing position. No new long term borrowing was completed in 11/12 due to: x extensive capital programme rephasing, x the level of earmarked reserves and receipts enabling temporary ‘internal borrowing’ x a policy to delay long term borrowing to maximise the benefits received from Stock Transfer whilst taking advantage of exceptional short term rates.

Version Number: Page: 8 of 16 Page 12 For broadly similar reasons and to take advantage of the new lower ‘certainty rate’, no long term borrowing has been undertaken in the first half of 2012/13. 3.8.6 Delaying, long term borrowing has led to significant savings in the first part of the year. It does, however, mean that new borrowing is likely to be substantial during the second part of the financial year as earmarked reserves and receipts are spent. The extent and timing of this requirement will depend on the progress of the capital programme and the Council’s general cashflow profile. 3.8.7 The Treasury Team is liaising with Sector (The Council’s Treasury Management Advisors) to determine: x Timing of our borrowing to gain the most advantageous rates x Loan type to suit our needs and obtain best value x Ensure a reasonable spread on maturity

3.8.8 The net cost of interest on borrowing the Council has incurred to date is provided in table 7 below.

Table 7 Interest Payable on Borrowing Original Current Variation Interest Estimate Projection Under/(Over) £000 £000 £000

Original Portfolio (Loans pre 01/04/2012) 6,993 6,433 560

Renewals 1,040 - 1,040

Additional Borrowing 12/13 4,084 1,684 2,400

Total Interest - Loan Portfolio 12,117 8,117 4,000

Other Interest Related Budgets (net) 391 391 -

TOTAL INTEREST 12,508 8,508 4,000

3.8.9 Overall borrowing costs for the year are expected to be lower than the initial estimate by £4.0m as a result of: x Non-renewal of maturing loans (£1.04m) x Lower interest rates, capital programme rephasing and later borrowing to support the current year’s capital programme (£2.4m) x A one off gain as a result of the Stock Transfer debt repayment (£0.56m).

3.8.10 The Treasury Management Strategy details a number of Prudential Indicators which the Prudential Code requires the Council to manage and report on. The indictors are as follows x Fixed and Variable Rate x Maturity Structure of Fixed Interest Borrowing x Operational and Authorised Limits

Version Number: Page: 9 of 16 Page 13 3.8.11 Upper Limit for Fixed and Variable Rate Exposure The Prudential Code requires the Council to set upper limits on the percentage of outstanding debts that are carried at fixed and variable rates (the figure is calculated net of investments which are deducted from variable rate borrowings to arrive at a net negative variable rate exposure). This indicator measures how exposed the Council is to interest rate changes. The greater the percentage of variable rate debt the more exposure the Council has if interest rates rise.

Table 8 Percentage of Variable Rate Debt Original Actual Type of Debt Rates Limit to Date

Fixed Rate 120% 67%

Variable Rate 55% 33%

3.8.12 The maturity structure of fixed interest borrowing should enable the maturity of loans across a range of years so that the Council will not be exposed to a requirement for large amounts of repayment at a particular time. This needs balancing against the requirement for certainty of costs to secure budgets going forward and the desire to secure the best possible rates. The Prudential Code requires the Council to place upper and lower ranges on maturity.

Table 9 Period of Maturity Upper Lower Actual Period of Maturity Limit Limit to Date

Under 12 months 60% 0% 3.4% Between 12 & 24 months 60% 0% 0.3% Between 2 & 5 years 60% 0% 1.5% Between 5 & 10 years 70% 0% 1.1% Over 10 years 100% 25% 93.7%

3.8.13 The level of investments on 1st April 2012 was £65.8m and stood at £57.4m at 30th September 2012. The level of investments the Council will maintain in the future will be between £40m-£60m, with an average around £50m. This is to reflect the uncertainty around the economic conditions of the Eurozone. The Council is in line to meet its investment income target of £400k.

Investments represent surplus cash as a result of timing differences between receipt of funds and related expenditure which creates earmarked reserves held for future need. The Council’s main investment priority continues to be the security of capital followed by liquidity and yield / return. The Treasury Management Team aims to achieve the optimum return commensurate with proper levels of security and liquidity. In the current economic climate, with heightened credit concerns it is considered appropriate to keep investments short term with a maximum duration of 3 months, unless they are with a Nationalised/Semi Nationalised bank, in which investments can be placed for periods up to 1 year.

Version Number: Page: 10 of 16 Page 14 3.8.14 The relative percentages of the investment portfolio held on 30th September 2012 are detailed in table 10 by maturity, investment type and type of institution

Table 10 Investment Portfolio Maturity Type of Investment Institutions Maturing: % Investments Types % Institutions: % Instant Call 65% Fixed term Deposits 35% Banks 61% Less than 1 month 6% Call and overnight 26% Building Societies 0% 1-3 months 3% Money Market 39% Money Market 39% 3-6 months 9% Over 6 months 17%

3.8.15 The Council’s Operational Boundary (the limit which borrowing should not normally exceed) in 2012/13 (adjusted for PFI projects) is £326m. The Authorised Limit (a control on our maximum level of borrowing) is £480m. Current borrowing (adjusted for PFI and other debt related long term liabilities) is £215.3m – comfortably within the approved limits. These limits are not expected to be exceeded in the latter half of the year.

3.9 Capital (General Fund) 3.9.1 Latest budget position The 2012/13 General Fund Capital Programme totals £148.9m at the end of September, an increase of £0.2m from that previously reported to Cabinet. The change is an increase in budget for rephasing from 2011/12.

3.9.2 Forecast Outturn

The forecast outturn is £135.6m, £13.3m lower than the current revised budget of £148.9m. This £13.3m reduction is made up of:-

x £11.6m rephasing from 2012/13 into 2013/14 (more details are provided in paragraph 3.9.4),

x An underspend of £1.7m (more details are provided in paragraph 3.9.5).

Graph 3 analyses the variation between forecast expenditure of £135.6m and the revised capital programme of £148.9m. Details are provided in the service statements at Appendix 3.

Version Number: Page: 11 of 16 Page 15 GRAPH 3 - ANALYSIS OF FORECAST OUTTURN

2012-13 CAPITAL PROGRAMME BUDGETS 60,000

2,500 TOTAL REPHASING 55,000 UNDER SPEND 50,000 FORECAST SPEND 45,000 TOTAL SERVICE BUDGET 40,000 (Revised)

35,000

2,500

30,000 58,302 55,802

(£000's) 4,672

25,000 180 Re-phasing 20,000

33,816 31,316 15,000 30,594 25,922 1,000 Under 10,000 650 Spend Under 16,827 16,647 Spend

5,000 1,778 6,242 3,168 2,518 3,464 0

ADULT SOCIAL CHILDREN,SCHOOLS CORPORATE CUSTOMERS OPERATIONAL PLANNING & CARE & FAMILIES SERVICES & COMMUNITIES SERVICES REGULATION

SERVICE

3.9.3 Capital Funding The pie chart below shows the various funding streams being used to fund the revised capital programme of £148.9m in 2012/13.

PIE CHART 2 - ANALYSIS OF CAPITAL FUNDING SOURCES

Capital Funding Resources (£m)

External Funding: £63.4m

Prudential Borrowing: £82.4m Capital Receipts - Earmarked: £2.6m Revenue Contributions: £0.3m Capital Receipts - General: £0.2m

Version Number: Page: 12 of 16 Page 16 3.9.4 Rephasing Identified The total amount of rephasing from 2012/13 to 2013/14 is £11.6m, an increase of £9.1m from that reported in September. The increase is in the following Services:-

Corporate Services £0.2m – delays in the Common Assessment Framework Demonstrator scheme due to the requirement for partnership working with Pennine Care and the late appointment of staff to the project. Customer and communities £1.8m – this is mainly in relation to the Housing Market Renewal (HMR) scheme and delays as a result of the current market conditions which are leading to protracted procurement and negotiation processes. Operational Service £2.5m – This is mainly in relation to the new Cemetery sites scheme and delays as a result of longer than anticipated consultation and weather conditions. Planning and Regulation Service £4.6m – delays in the Town Centres Scheme due to the links with other schemes and waiting on final designs.

More detail on the above are provided in appendix 3.

3.9.5 Underpsends Two Services are reporting underspends Adult Care and Customer and Communities. The revenue impact of this has been incorporated into the latest monitoring position. The schemes they are reporting underspends on are linked.

3.9.6 Adult Care The service is reporting an underspend of £0.6m as at the present time there are no imminent plans to progress any new projects of Extra Care Schemes although work continues to try to identify opportunities.

3.9.7 Customer and Communities The service is currently reporting an underspend of £1.0m as at the present time there are no imminent plans to progress any new projects in relation to Extra Care Schemes although work continues to try to identify opportunities.

3.9.8 Specific Budget Issues Within the Capital Programme Customer and Communities are currently reporting an overspend of £115k on the East Central Rochdale Scheme in order to ensure that the scheme can be closed this financial year. The service is also currently reporting an underspend of £115k on the Decent homes schemes as the new grant policy will reduce the requirement in this area. It is recommended that the budget be transferred between these two schemes to mitigate the overspend, leaving the Customer and Communities service with the £1m underspend referred to in paragraph 3.9.7.

Version Number: Page: 13 of 16 Page 17 3.9.9 Projected Capital Receipts The budgeted level of capital receipts for the Capital Programme in 2012/13 is £0.173m which is considered to be realistic. The achievement of these receipts will only be realised when the assets have been released for disposal and Cabinet approves their disposal.

4. FINANCIAL IMPLICATIONS 4.1 See the main body of the report.

5. LEGAL IMPLICATIONS 5.1 None

6. PERSONNEL IMPLICATIONS 6.1 There are no personnel implications arising as a result of this report.

7. CORPORATE PRIORITIES 7.1 This report meets the corporate priorities identified in the Council Blueprints under Corporate and Support items.

8. RISK ASSESSMENT IMPLICATIONS 8.1 This report meets the corporate priorities identified in the Council Blueprints under Corporate and Support Services - Corporate Support as follows; x Supports governance arrangements remaining strong during this period of significant change, x Supports budget stability by close monitoring of high risk spend, x Reports activity of the Treasury Management Function.

9. EQUALITIES IMPACTS 9.1 Workforce Equality Impacts Assessment There are no significant workforce equality issues arising from this report.

9.2 Equality/Community Impact Assessments There are no significant equality/community issues arising from this report.

Background Papers For further information about this report or access to any background papers please contact Vicky Crossland, Head of Corporate Finance Tel: 01706 92 5409 Document Place of Inspection Summary Position Appendix 1 Revenue Outturn Appendix 2 Capital Outturn Appendix 3

Pauline Kane Service Director Finance and Procurement PO Box 530, Telegraph House, Baillie Street, Rochdale, OL16 9DJ

Version Number: Page: 14 of 16 Page 18 APPENDIX 1 GENERAL FUND REVENUE ACCOUNT SUMMARY 2012/13 CURRENT POSITION (P6) TABLE 1

Previous Change Switches/ Revised Forecast +Underspend/ Monitoring since Service/ Detail Estimate Contingency Estimate Spend (-Overspend) Report last period (1) (2) (3) (4) (5) (6) (7) (8) £'000 £'000 £'000 £'000 £'000 £'000 1 Adult Social Care & Support - Older People & Physical Disability 31,563 498 3 2,061 30,535 1,526 980 546 - Mental Health, LD & Vulnerable Adults 29,445 ( 1,581) 27,864 26,632 1,232 570 662 61,008 (1,083) 59,925 57,167 2,758 1,550 1,208 2 CSF - Support for Learning 37,387 (2,103) 35,284 33 ,497 1,787 1,023 764 3 CSF - Targeted Support 23,147 1,460 24,607 26,518 (1 ,911) (300) (1,611) 4 Corporate Services 16,821 (1,062) 15,759 16,280 (521) (310) (211) Page 19 5 Customers & Communities 12,995 2,116 15,111 14,895 2 16 216 0 6 Finance & Procurement 7,549 3,810 11,359 11,359 0 0 0 7 Operational Services 19,345 956 20,301 21,329 (1,028) (869) (159) 8 Planning & Regulation 18,938 544 19,482 19,632 (150) (1,175) 1,025 9 TOTAL SERVICE SPENDING 197,190 4,638 201,828 200,67 7 1,151 135 1,016

10 Corporate Savings (1,396) 1,000 (396) (96) (300) (300) 0

11 Contingency (1,511) 30,447 28,936 28,936 0 0 0

12 Moratorium on Spend 0 2,599 2,599 2,599 0 2,599 (2,599)

13 Budget Pressures Fund 2,000 (1,081) 919 0 919 0 919 14 Finance Control 7,068 (4,810) 2,258 (1,742) 4,000 2,000 2,000 15 TOTAL REQUIREMENTS 203,351 32,793 236,144 230,374 5 ,770 4,434 1,336 16 Contributions from Balances 0000000 17 NET EXPENDITURE REQUIREMENTS 203,351 32,793 236,144 230 ,374 5,770 4,434 1,336

18 PROJECTED UNDER/(OVER) SPEND 236,144 230,374 5,770 4,434 1,336

Version Number: Page: 15 of 16 TABLE 2

CURRENT POSITION SUMMARY Revised Current Variation Services Estimate Position £'000 £'000 £'000 CSF - Targeted Support 24,607 26,518 (1,911) Operational Services 20,301 21,329 (1,028) Corporate Services 15,759 16,280 (521) Planning & Regulation 19,482 19,632 (150) Finance & Procurement 11,359 11,359 0 Customers & Communities 15,111 14,895 216 CSF - Support for Learning 35,284 33,497 1,787 Adult Social Care & Support 59,925 57,167 2,758 Finance Control 2,258 (1,742) 4,000 Centrally Held Corporate Savings (396) (96) (300) Moratorium on Spend 2,599 2,599 0 Contingency 28,936 28,936 0 Total projected under/(over) spend 235,225 230,374 4,851 Budget Pressures Funding 919 0 919 Overall Projected Under/(over) spend 236,144 230,374 5,770

TABLE 3

SUMMARY OF SAVINGS 2012/13 Balance Savings On Services Achieved to Target Target Address Green Amber Red £'000 £'000 £'000 £'000 Adult Social Care & Support 2,119 3,735 0 0 CSF - Support for Learning 687 687 0 0 CSF - Targeted Support 1,040 155 0 885 Corporate Services 1,870 499 1,371 0 Customers & Communities 1,805 0 1,805 0 Finance Control 1,000 0 1,000 0 Finance & Procurement 304 54 250 0 Operational Services 1,023 686 337 0 Planning & Regulation 232 19 106 107 Corporate Savings 396 96 0 300 Totals 10,476 5,931 4,869 1,292

Version Number: Page: 16 of 16 Page 20 APPENDIX 2

FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012 Adult Social Care & Support: Financial Management Statement

Overall Risk: Low

Table 1. Financial Management Forecast - REVENUE Area of Service Major Risk Current Forecast Variation - Change Area - RAG Approved spend to Forecast from rating Budget year end spend to Previous £'000 £'000 Current Report Budget £'000 £'000 Management Green 189 189 0 0 Transformation Amber 696 567 129 129 Older Persons & Physical & Sensory Services Red 31,131 29,568 1,563 583 Mental Health Services Red 4,759 4,925 (166) (166) Supporting People and Social Inclusion Amber 8,374 8,303 71 (29) Learning Disabilities Services Red 14,097 13,025 1,072 702 Support to Carers Green 679 590 89 (11) Total 59,925 57,167 2,758 1,208

Brief Explanation of Major Variances £'000 Transformation The projected underspend of £129k results from vacant posts not scheduled to be filled in 2012/13. 129 Older Persons & Physical & Sensory Services The underspend from business operational savings is now forecast at £719k an increase to the period 4 position of £139k. This relates to additional vacant posts not being recruited to. The service are now forecasting £844k savings resulting from early delivery of the Resource Allocation System (RAS) and other business as usual projects scheduled for 2013/14, this is an improvement of £444k from the position reported at period 4. 1,563 Mental Health Services There are pressures in this service area resulting from a delay in implementing savings projects in 2012/13. The delay results from issues coming out of the consultation process. The delays have resulted in pressures of (£152k), there are also now demand pressures resulting from moving people on from secure units, (£100k), these are in part offset by savings of £86k from vacant posts leaving a net pressure of £166k. (166) Supporting People & Social Inclusion The forecast underspend of £71k relates to savings from the supporting people subsidy contracts as they are currently being operated at less than maximum capacity. The position is (£29k) worse than reported in period 4. 71 Learning Disabilities Service £612k of the forecast underspend relates to bringing forward business as usual savings projects scheduled for 2013/14, including the re-tendering of the supported living contracts. The position is £412k better than previously reported in period 4. In addition to this the operational service are now forecasting an underspend of £460k which is an improvement of £290k to the last reported position. The majority of these savings have arisen in the internal provider services due to vacancies being held in preparation for the intended transfer to the Social Enterprise in 2013/14. 1,072 Support for Carers The underspend £89k is due to the postponement of planned investments into this service in 12/13. This is a reduction of (£11k) to the previous position reported at period 4. 89 Total 2,758

Financial Management Update

Prior to period 6 the service has identified budget for non essential spend and inflation totalling £722k which is no longer included in the Adult Care budgets above.

Page 21 The period 6 forecast under spend of £2,758k is largely due to the ongoing focus on managing service demand and the identification of further economies across the service. The RAS implementation continues to take place at a faster pace than originally envisaged and other savings are being generated from the business as usual savings proposals targeted in 2013/14 ahead of schedule. This has resulted in £1,616k of savings being achieved sooner than originally anticipated, an improvement of £816k on the position reported at period 4. These are not additional recurrent savings because the budget will be reduced in 2013/14 as the RAS becomes embedded in helping to deliver the service. The service is also projecting an operational saving of £1,142k which is an improvement of £392k to the position previously reported at period 4, this results from additional staffing vacancies being held in 2012/13, partially offset by the increased demand from Mental Health placements moving people on from secure accommodation.

The service has allowed for an element of additional growth due to winter pressures in line with experience in past years. In recent years this has been offset by additional funding from the Department of Health usually announced by the Government in January. We are not aware that any funding is planned for 2012/13 but if any additional funding is announced then this could result in additional savings. Members will be aware that the service is very much demand led and volatile, but managers have in the main, been able to keep control over demand in 2012/13. The effect of winter pressures always causes the service problems and should Government not allocate additional funding for this managers will try to ensure that costs are kept within current forecasts.

Page 22 Strategic Budget Efficiency Savings

Table 2. Savings Identified as Part of 2012/13 Budget Setting Process Area of Service Nature of Saving Saving Achieved On-Target Balance to £'000 £'000 £'000 Address Green Amber £'000 Red Closure of Ronald Gorton Centre. 10153 0 48 Adult Care Transport Provision. 148148 0 0 Care Management & Older Persons & Physical Disability Services Assessment - Older People & Disability Services. 100100 0 0 Adult Care Resource Allocation System. 8001,600 0 (800) Closure of Richard St Mental Health Therapy & Mental Health Services Well Being Service. 21084 0 126 Mental Health Trust Staffing Arrangements. 175149 0 26 Adult Care Prevention and All Client Groups Independence Strategy Phase 2. 109109 0 0 Additional Adult Care Transformation 'Business as Usual' targets. 3501,366 0 (1,016) Criminal Records Bureau Management checks. 22 22 00 Public building cleaning. 96 96 00 Cross Service Target Insurance contract. 88 00 Adult Social Care Projects Gross Total 2,1193,735 0 (1,616)

Update on achievement of savings

The service has plans in place to cover all 2012/13 efficiency proposals and anticipate the overall level of savings will be exceeded by £1,616k due to being able to bring forward savings from 2013/14 business as usual and RAS projects. This includes offsetting shortfalls on older persons day care and mental health projects due to delays.

Note: Only significant variations are reported at this stage. Where a zero position is reported it is acknowledged that there may be slight variations up and down from the budget

Please note that all changes from the original budget to the current budget have been made within delegated powers or have been approved by Cabinet. Page 23 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Corporate Services (Inc Highways): Financial Management Statement

Overall Risk: High

Table 1. Financial Management Forecast - REVENUE Area of Service Major Risk Current Forecast Variation - Change Area - RAG Approved spend to Forecast from rating Budget year end spend to Previous £'000 £'000 Current Report Budget £'000 £'000 Management Green (59) (59) 0 (260) L&D Legal Services Green 154 202 (48) (25) L&D Land Charges Green (81) (81) 00 L&D Electoral, Committee and Member Services Green 548 533 15 96 L&D Insurance, Resilience & Emergency Planning Green (20) (20) 0 0 L&D Health & Safety Green (1) (1) 00 HR Service Team Children School and Families Green 485 590 (105) 0 HR Service Team Core Green 476 476 0 0 HR Payroll Pensions Systems Green 215 215 0 0 HR Management Admin Green (1,103) (1,103) 0 0 HR Payroll Amber 361 361 0 0 P&T Organisational Development & Workforce Development Hub Green 353 429 (76) (25) P&T Policy and Research Green 174 174 0 0 P&T Township Management Green 455 455 0 0 P&T Township Funds Green 486 486 0 0 P&T Performance & Scrutiny Green 47 47 0 0 P&T Community Affairs Red 813 813 0 0 Highways & Engineering Green 13,586 13,656 (70) (70) Highways Parking Services Red (484) (177) (307) 3 Property Services Red 1,104 1,034 70 70 ICT Impact Residual & Agilisys Green (5,212) (5,212) 0 0 ICT Management Red (51) (51) 0 0 ICT Business Solutions Red 13 13 0 0 ICT Operations Red 3,149 3,149 0 0 ICT Data Hub Management Red 553 553 0 0 ICT Education Information Technology Red (202) (202) 0 0 Total 15,759 16,280 (521) (211)

Abbreviation Key L&D – Legal and Democratic Service P&T – Performance and Transformation Service ICT – Information and Communication Technology Service HR – Human Resources

Page 24 Brief Explanation of Major Variances £'000 L&D Legal Services:- Reduction in external income from property and land charges (£48k). (48) L&D Electoral, Committee and Member Services:- Budget pressure in respect of Local Elections as the May 2012 process could not be combined with a national democratic process utilising central government funding, as in previous years. (£81k). This has been offset by funding identified for the Police and Crime Commissioner Elections in November and savings following the electronic options for registration of electors. £96k. 15 HR Service Team Children Schools and Families:- Salary pressures of staff currently working on specific projects including Equal Pay. (£105k). (105) P&T Organisational Development & Workforce Development Hub:- Underachievement of room hire and external training income (£65k). Potential for additional room hire income is no longer available due to other RMBC staff accommodating office space. (£11k). (76) Highways:- A road collapse (Ashworth Road) has occurred in the period which the authority is responsible for repairing; the service cannot fund this within existing resources. The cost of repairing the road is forecast to be £70k. (70) Parking:- Forecast overachievement of Pay & Display income: £85k, less expected decrease in Penalty Charge Notice income based on reduced income received to date (£160k), reduction in sale of season tickets due to cancellation of corporate contracts, decreased workforce numbers and national economic factors (i.e. staff seeking alternative/free parking arrangements) (£151k), and removal of free passes for RMBC staff (per the change in terms & conditions) (£75k). We formerly managed car parks on behalf of Guardian Homes but they have advised us that they no longer require our services, this will have a £6k effect in this year and a £15k effect ongoing from 13/14 (£6k). (307) Property:- In the first 3 months since transferring back to the council, the property team have exceeded their income targets and are confident that this will continue for the rest of the financial year. 70 Total (521)

Financial Management Update

In relation to the Parking overspend, further work is on-going to identify savings in other areas. Due to the performance of the property team exceeding expectations, the over spend relating to Ashworth Road can be mitigated.

Management within Corporate Services are currently reviewing their budgets, looking to mitigate the overspend.

Page 25 Strategic Budget Savings

Table 2. Savings Identified as Part of 2012/13 Budget Setting Process Area of Service Nature of Saving Saving Achieved On-Target Balance to £'000 £'000 £'000 Address Green Amber £'000 Red Public building cleaning. 100 10 0 Service wide Insurance contract. 11 00 Performance & Performance & Transformation Transformation related 7690 769 0 Human Resources Human Resources related. 3840 384 0 Legal & Democratic Legal & Democratic Services related 2080 208 0 Paper re Townships and Township Funds Sustainable Communities. 417417 0 0 Highways Insurance contract. 81 81 00 Grand Total 1,870499 1,371 0

Update on achievement of savings

Corporate Services are expected to achieve all savings targets identified above.

Note: Only significant variations are reported at this stage. Where a zero position is reported it is acknowledged that there may be slight variations up and down from the budget

Please note that all changes from the original budget to the current budget have been made within delegated powers or have been approved by Cabinet. Page 26 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Children, Schools & Families – Support for Learning: Financial Management Statement

Overall Risk: Low

Table 1. Financial Management Forecast - REVENUE Area of Service Major Risk Current Forecast Variation - Change Area - RAG Approved spend to Forecast from rating Budget year end spend to Previous £'000 £'000 Current Report Budget £'000 £'000 Management and Administration Green 5,402 5,402 0 0 Funding Allocated to Schools Green 156,822 156,822 0 0 Schools Specific Budgets Green 15,441 15,441 0 0 School Improvement Green 3,155 2,701 454 152 School Personnel and Support Green 153 64 89 17 Special Educational Needs (SEN) and Disability Amber 13,814 12,412 1,402 203 Skills Team Green 1,597 1,390 207 207 School Organisation Green 1,152 1,067 85 85 Sure Start Services Green 11,831 11,173 658 97 Youth Service Green 1,449 1,449 0 0 Dedicated Schools Grant (DSG) Green (175,532) (174,424) (1,108) 3 Total 35,284 33,497 1,787 764

Brief Explanation of Major Variances £'000 School Improvement:- The forecast underspend is primarily due to staff vacancies, especially in the Behaviour Management/Education Welfare Team, which is forecasting an underspend of £247k; the Improvement and Support Team £94k and the Minority Communities Achievement Team, £55k. Other areas are underspending by a net £58k. Out of the overall underspend, £218k is from the base budget with the remaining £236k from the DSG. 454 School Personnel and Support:- The school Personnel service operates on a traded basis with Schools. The service anticipates being able to generate £89k of income in excess of the budget this year. 89 SEN and Disability:- Inter Authority recoupment is forecasting an underspend of £380k, due both to less Rochdale children attending special schools in other authorities, and more children from elsewhere attending Rochdale provision. Efficiencies in the provision of transport for children with special needs is producing an underspend of £344k. The Additional Needs Service is holding a number of posts vacant which is resulting in an underspend of £439k, with vacancies across the remainder of the Service area giving an underspend of £223k. Other net underspends contribute £16k. Out of the overall underspend of £1,402k, £530k is from the base budget with the remaining £872k from the DSG. 1,402 Skills Team:- The forecast underspend comes primarily from the Council budget for Apprentices, which has transferred to Support for Learning from Corporate Services this year, £125k, and savings in the Connexions contract of £67k. Other net underspends contribute £15k. 207 School Organisation:- Vacancies in the School Transformation team are generating an underspend of £76k with other net underspends contributing £9k. 85 Sure Start:- The forecast underspend comes primarily from Children's Centres £457k, and is mainly due to staffing vacancies. Other significant areas of underspend are nursery provision for two year olds, which is underspending by £75k, and the Family Information Service, £43k. Other net underspends contribute £83k. 658 DSG:- The DSG is ring-fenced, with any underspends rolled forward to future years. When the budget for this year was set, it was on the basis that £1M of base budget which was DSG eligible spend would be funded from prior year underspends as a contribution to Council savings. The underspends detailed in the lines above against SEN and Disability and School Improvement mean that it will not be necessary to draw on this Reserve and in fact we are anticipating rolling £108k forward to future years. (1,108) Total 1,787

Page 27 Financial Management Update

The Service is currently anticipating an underspend of £1,787k this year. This represents 3% of the Service budget, excluding funds directly allocated to schools and DSG income. The underspend is primarily due to staff vacancies, and is due to deliberate action as a contribution to the financial position of the Council. Of the overall underspend £1,787k comes from the service base budget, with the remaining £1,108k relating to the DSG.

Other significant underspends are accruing in SEN/Disability as a result of the success of the SEN provision in Borough, both in ensuring that fewer Rochdale children have to attend services in other areas, and more children from other areas accessing SEN provision in Rochdale.

Out of the overall underspend, £1,108k relates to DSG funded services, and is ring-fenced to eligible expenditure areas, with any variance rolled forward between years. The service budget assumes a contribution of £1M from the DSG reserve to fund eligible expenditure. The current forecast means that a net contribution of £108k to the reserve is expected.

The projected underspend has increased by £764k since the last finance update report. This is as a result of greater confidence that current reduced levels of expenditure can be maintained throughout the year, whilst maintaining service delivery.

The Service has proposed a number of savings schemes for 2013/14, which are currently the subject of consultation. Most of these savings schemes are in service areas that are reporting an underspend this year. If these are approved it is not anticipated that the current levels of underspend will be replicated in future years. .

Page 28 Strategic Budget Savings

Table 2. Savings Identified as Part of 2012/13 Budget Setting Process Area of Service Nature of Saving Saving Achieved On-Target Balance to £'000 £'000 £'000 Address Green Amber £'000 Red Public building cleaning. 5656 0 0 Cross Service CRB checks. 55 00 Sure Start Management. 4242 0 0 Children's Centres - Resources. 3232 0 0 Sure Start Family Information Service. 5656 0 0 Sure Start budgets. 4848 0 0 Real Trust. 7373 0 0 Education Welfare School Improvement Service. 140140 0 0 School Improvement Team. 100100 0 0 Youth Service Youth Service. 100100 0 0 Joint Health Unit. 3535 0 0 Total 687687 0 0

Update on achievement of savings

All schemes have been achieved.

Note: Only significant variations are reported at this stage. Where a zero position is reported it is acknowledged that there may be slight variations up and down from the budget

Please note that all changes from the original budget to the current budget have been made within delegated powers or have been approved by Cabinet. Page 29 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Children, Schools & Families – Targeted Support: Financial Management Statement

Overall Risk: High

Table 1. Financial Management Forecast - REVENUE Area of Service Major Risk Current Forecast Variation - Change Area - RAG Approved spend to Forecast from rating Budget year end spend to Previous £'000 £'000 Current Report Budget £'000 £'000 Management and Support Green 522 487 35 (95) Duty Social Work Team Amber 3,348 3,395 (47) (84) Children in Care Red 15,207 16,775 (1,568) (1,124) Safeguarding Green 1,515 1,657 (142) (102) Youth Offending Team Green 1,039 1,049 (10) (10) Child Protection and Court Proceedings Red 2,976 3,155 (179) (196) Total 24,607 26,518 (1,911) (1,611)

Brief Explanation of Major Variances £'000 Management and Support is currently forecasting a year end under spend of £35k for this financial year, which is due to savings from both the services training budget of £20k and the furniture and equipment budget of £15k. This is in addition to the non-essential spend savings. 35 Duty Social Work team budget is currently forecasting a year end overspend of £47k. The anticipated overspend relates to anticipated agency staff charges on the Duty Social Work Team of £101k and increased costs for rent at Crossfield Mill of £24k.These overspends are in part currently being offset by vacancies on the Administration team £40k, and Child & Adolescent Mental Health (CAMHS) of £38k. (47) Children in Care is currently forecasting a year end overspend of £1.568m. The forecast overspend is in the main due to increasing demand on both the External Residential Placements £571k and Independent Foster Care £921k. The Young Persons Support Team are also forecasting an overspend of £175k this is due to an increase in rents due to demand. These forecast overspends are currently being offset by under spends, which in the main relate to both salaries and premises cost of £99k. (1,568) Safeguarding:- The Emergency Duty Team are currently forecasting a year end overspend of £130k, this is mainly due to the costs of employing agency staff to provide the required cover. There is also a forecast overspend on the Safeguarding Team of £12k, on salary related spend. (142) Youth Offending Team:- The Youth Offending Team are currently forecasting a year end over spend of £10k which is on salary related spend. (10) Child Protection & Court Proceedings:- currently have a forecast overspend of £179k this is mainly due to an increase in demand on the Adoption Payment budget of £105k and payments for Special Guardianship Orders of £137k, these overspends are being in part off set by income from other Local Authorities of £63k for Inter Agency Adoption payments. (179) Total (1,911)

Financial Management Update

The Service is looking at ways to reduce the anticipated overspend of £1.9m which is due mainly to increased demand for external placements and independent foster care. These placements are related to current high profile risks within the Borough. Work is being undertaken to return a number of externally placed, high cost children to in-house residential placements or foster care, but the outcome of this is not yet known.

It is intended to look holistically between CSF-Support for Learning and Targeted Services undertaking a joint exercise between finance and the service management to understand the true position in 2012/13. The current predicted net position between the services is a £124k overspend.

Page 30 Strategic Budget Savings

Table 2. Savings Identified as Part of 2012/13 Budget Setting Process Area of Service Nature of Saving Saving Achieved On-Target Balance to £'000 £'000 £'000 Address Green Amber £'000 Red Children in Care Public building cleaning. 3333 0 0 Reduction in the use of Children in Care external Fostering Placements. 8850 0 885 Reshaping of services Youth Offending Team within the Youth Offending Team (YOT). 6060 0 0 Review of Commissioning Management and Support Provision - Children's Social Care. 6262 0 0 Total 1,040155 0 885

Update on achievement of savings

The impact of the high profile child sexual exploitation cases has led to greater numbers of children in high cost placements, including service units (e.g. one placement costing up to £4k per week).

The anticipated shift of young people from external placements to in-house foster homes has not been achieved. A strategy to address this is taking place but it is unlikely the saving target of £885k will be achieved in the financial year 2012/13, as previously discussed; the CSF Support for Learning and Targeted Service budgets will be aligned overall.

Note: Only significant variations are reported at this stage. Where a zero position is reported it is acknowledged that there may be slight variations up and down from the budget

Please note that all changes from the original budget to the current budget have been made within delegated powers or have been approved by Cabinet. Page 31 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Customers and Communities: Financial Management Statement

Overall Risk: Low

Table 1. Financial Management Outturn - REVENUE Area of Service Major Risk Current Forecast Variation - Change Area - RAG Approved spend to Forecast from rating Budget year end spend to Previous £'000 £'000 Current Report Budget £'000 £'000 Management and Support Green 635 635 00 Economic Development Green 2,591 2,647 (56) 0 Community Safety Green 1,590 1,590 00 Communications Green 29 (36) 65 0 Regeneration and Renewal Team Green 190 60 130 0 Customer Access Management Green 114 55 59 59 Customer Services Green 1,441 1,441 00 Advice service Green 606 606 00 Libraries Green 3,605 3,605 00 Print Red 151 242 (91) 29 Revenues & Benefits Red 1,271 1,239 32 (88) Housing Strategy, Policy & Management Services Amber 1,259 1,152 107 0 Homelessness Red 1,678 1,708 (30) 0 Asylum Seekers Amber (49) (49) 00 Total 15,111 14,895 216 0

Brief Explanation of Major Variances £'000 Economic Development - (£103k) forecast underachievement of income from Globe House/Lock 50 managed workspaces due to under occupancy. £47k underspend on the grants budget. (56) Communications - £65k underspend in relation to staffing budgets due to vacancies. 65 Regeneration & Renewal Team - £130k underspend in relation to project budgets not utilised following the restructure of the service. 130 Customer Access Management - Forecast underspend due to staff vacancies. 59 Print - Shortfall in income net of savings in expenditure budgets, due to reduced demand for print services. The service has reduced costs where possible, but this does not fully offset the reduction in income. (91) Revenue & Benefits - £63k forecast underspend on staffing budgets due to vacancies and staff being employed on lower scale points than budgeted; (£150k) adverse variance due to an increased bad debt provision required relating to Housing Benefit overpayments; and £119k forecast increased benefit subsidy compared to budget. 32 Housing Strategy, Policy & Management Services - £107k underspend in relation to budgets for service level agreements for services previously provided by RBH no longer required following the stock transfer. 107 Homelessness - Costs of pay protection for accommodation workers at Leopold Court. (30) Total 216

Financial Management Update

The Customers and Communities Service is currently forecast to underspend by £216k in 2012/13.

Page 32 Strategic Budget Savings

Table 2. Savings Identified as Part of 2012/13 Budget Setting Process Area of Service Nature of Saving Saving Achieved On-Target Balance to £'000 £'000 £'000 Address Green Amber £'000 Red Public building cleaning. 820 82 0 Customers & Communities service wide Insurance contract. 20 20 Paper re Townships and Regeneration and Renewal Team Sustainable Communities (Option 3). 950 95 0 Libraries Libraries. 2000 200 0 Customer Services Customer Service Centre. 6200 620 0 Advice Services Advice Services. 280 28 0 Support for economic development. 260 26 0 Economic Development Economic support commissioning. 4470 447 0 Town Centre Management and Support Management. 110 11 0 Community Voluntary Community Affairs Sector. 1500 150 0 Running Cost & Housing Strategy, Policy & Management Services Overheads - Housing. 500 50 0 Rochdale Safer Communities Community Safety Partnerships. 640 64 0 Early Break. 300 30 0 Total 1,8050 1,805 0

Update on achievement of savings

Currently all of the savings schemes are programmed to deliver within their planned timescales and in line with their savings target.

Note: Only significant variations are reported at this stage. Where a zero position is reported it is acknowledged that there may be slight variations up and down from the budget

Please note that all changes from the original budget to the current budget have been made within delegated powers or have been approved by Cabinet. Page 33 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Finance and Procurement: Financial Management Statement

Overall Risk: Low

Brief Explanation of Major Variances £'000 No major variances to budget are expected. 0 Total 0

Financial Management Update

Currently the service is projecting a balanced budget as at 31 March 2013.

Page 34 Strategic Budget Savings

Table 2. Savings Identified as Part of 2012/13 Budget Setting Process Area of Service Nature of Saving Saving Achieved On-Target Balance to £'000 £'000 £'000 Address Green Amber £'000 Red Support Services Finance Related 5050 0 0 Other Managed Budgets Insurance Contract 44 00 Client Services - Link4Life Link4Life. 2500 250 0 Total 30454 250 0

Update on achievement of savings

The saving from Link4Life is currently the subject of discussions between the Council and Link4Life.

Note: Only significant variations are reported at this stage. Where a zero position is reported it is acknowledged that there may be slight variations up and down from the budget

Please note that all changes from the original budget to the current budget have been made within delegated powers or have been approved by Cabinet. Page 35 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Finance Control: Financial Management Statement

Overall Risk: Low

Table 1. Financial Management Forecast - REVENUE Area of Service Major Risk Current Forecast Variation - Change Area - RAG Approved spend to Forecast from rating Budget year end spend to Previous £'000 £'000 Current Report Budget £'000 £'000 External Interest Payments Amber 12,509 8,509 4,000 2,000 External Loan Repayments Amber 12,215 12,215 0 0 Manchester Airport - Dividend & Rent Income Green (1,406) (1,406) 0 0 Depreciation Green (20,826) (20,826) 0 0 Non Distributed Costs Amber 179 179 0 0 Contributions to Reserves Green (8,736) (8,736) 00 RCCO Green 270 270 0 0 IAS19 Pension Costs Green 8,053 8,053 00 Total 2,258 (1,742) 4,000 2,000

Brief Explanation of Major Variances £'000 Maturing loans not renewed as originally planned. 1,040 Capital Programme - lower than expected current borrowing requirement. 2,400 Stock Transfer Benefit - loans repaid to full HRA Capital Financing Requirement which was more than our existing HRA debt outstanding. 560 Total 4,000

Financial Management Update

The service is forecasting an underspend of £4m.

Page 36 Strategic Budget Savings

Update on achievement of savings

The savings scheme is on target to be achieved this year.

Note: Only significant variations are reported at this stage. Where a zero position is reported it is acknowledged that there may be slight variations up and down from the budget

Please note that all changes from the original budget to the current budget have been made within delegated powers or have been approved by Cabinet. Page 37 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Corporate Savings: Financial Management Statement

Overall Risk: High

Table 1. Financial Management Forecast - REVENUE Area of Service Major Risk Current Forecast Variation - Change Area - RAG Approved spend to Forecast from rating Budget year end spend to Previous £'000 £'000 Current Report Budget £'000 £'000 Funding Strategy Green (96) (96) 0 0 Asset Management - Voluntary Lettings Red (300) 0 (300) 0 Total (396) (96) (300) 0

Brief Explanation of Major Variances £'000 Asset Management A review of the voluntary lettings policy is to be undertaken. (300) Total (300)

Financial Management Update

The Voluntary Lettings Savings target is not on track to deliver savings as the scheme was put on hold, pending further review. This has reduced the ability to achieve this corporate target.

Due to the potential overachievement of savings relating to the accommodation project it may be possible to offset this in part. As the accommodation project is still on-going, the exact contribution to the target above is still to be confirmed.

Table 2. Savings Identified as Part of 2012/13 Budget Setting Process Nature of Saving Saving Achieved On-Target Balance to £'000 £'000 £'000 Address Green Amber £'000 Red Funding Strategy 9696 0 0 Asset Management - Voluntary Lettings 3000 0 300 Total 39696 0 300

Page 38 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Operational Services: Financial Management Statement

Overall Risk: High

Table 1. Financial Management Forecast - REVENUE Area of Service Major Risk Current Forecast Variation - Change Area - RAG Approved spend to Forecast from rating Budget year end spend to Previous £'000 £'000 Current Report Budget £'000 £'000 Service Management Amber (15) (15) 0 0 Operational Management Red 8,384 8,488 (104) 22 Service Support and Development Red 1,464 1,532 (68) (47) Waste Disposal Levies Red 11,202 11,202 0 0 Facilities Management Red (789) 67 (856) (134) Buildings Programme Management Team Green 55 55 0 0 Total 20,301 21,329 (1,028) (159)

Brief Explanation of Major Variances £'000 Operational Management:- Pressure on Waste Services relating to employees (£24k), external hire of vehicles (£63k), other transport related costs (£16k), income (£30k). Anticipated savings arising from the control of supplies & services expenditure £29k. (104) Service Support & Development:- Underachievement on savings target relating to Countryside and Open Spaces due to changes to the proposal during the consultation period delaying the implementation date (£15k). Pressure due to underachievement of income related to schools grounds maintenance (£72k), playing fields (£16k) and cemetery and crematoria (£50k). Saving anticipated around Enforcement £24k relating to employee costs. Savings anticipated relating to vehicle maintenance £18k, savings related to the late appointment of apprentices £30k. Anticipated savings arising from the control of supplies & services expenditure £13k. (68) Facilities Management:- Predicted underachievement of savings target relating to supplies and services (£383k), which is in line with 2011-12 performance. Budget pressures as a result of increases in the cost of food provisions (£177k). Pressure due to under achievement of income target following loss of contracts relating to external catering business (£100k), public building cleaning (£61k) and school cleaning (£196k). Anticipated overspend in Town Hall employee costs due to additional security requirements for Council meetings (£64k) which also covers additional security arrangements for specific public meetings outside the Town Hall. These pressures have been partly offset by under spends on management and admin salaries £22k, public building wages £28k and public buildings supplies £36k, along with £39k miscellaneous minor under and overspends across Facilities Management. (856) Total (1,028)

Financial Management Update

Operational Services are on target to deliver budget savings totalling £1,023k in 2012/13. In addition the Service is on course to deliver procurement savings of £92k through the AGMA frozen food and groceries contract. However, one of the 2011/12 savings targets linked to Facilities Management supplies and services (£383k) is still a pressure and other food costs have increased significantly which is putting considerable strain on the provisions budget for primary school meals. The key area of concern continues to be within the Facilities Management division. The ongoing trend of schools deciding to opt out of council cleaning and catering contracts continues to place pressure on the Service’s ability to meet its income targets. The closure of public buildings has also had an impact on Facilities Management’s ability to meet income targets associated with the cleaning of these buildings. When a contract ends or a building closes the controllable expenditure on staffing and supplies ceases and the resulting saving is used to partially offset the loss of income. However the contract income also covers uncontrollable costs such as charges from other Services which will not diminish on the loss of the contract. The budget pressure on terminated contracts or building closures consequently arises because uncontrollable costs cannot be used to offset the remainder of the income target. Supplies and Services budgets have been reduced at the beginning of the financial year to allocate the existing budget pressures in this area down to individual unit level. There will be close management of each unit and managers challenged to operate within these budgets. However, there is likely to be additional pressures during 2012/13 if further schools decide to opt out of council

Page 39 cleaning and catering contracts. Contracts are normally re-negotiated at the start of each year but can be cancelled mid term provided the agreed period of notice is given. The forecasted spend on the provision of food is estimated to be 12% higher than last year’s outturn. Although the service will continue to try and mitigate these pressures, various options are being considered to provide a longer term strategy for this area of the business. There have also been pressures arising from the need for increased security for the Town Hall and other public meetings, which will remain in place for the foreseeable future. Whilst the majority of pressures identified within the Operational Management and Service Support and Development divisions continue to be mitigated, pressures have been identified around the Waste Collection service following substantial increases to the cost of vehicle hire and maintenance. A procurement exercise is about to be undertaken in order to achieve more favourable hire rates. It is currently anticipated that the income targets for cemeteries and crematoria will not be met in 2012/13 following lower than anticipated revenue in the second quarter of the year. The Service has also seen a decline in the number of teams booking sports pitches and has also found it difficult to secure additional grounds maintenance work from schools and colleges in the current climate. The Service is currently awaiting the conclusion of a rent review on the Green Lane depot facility. The outcome of the review is now not anticipated until the end of October, but it is acknowledged that any increase would result in the need to offset a further pressure. Although the pressure around fuel budgets has been mitigated to date, the predicted increase in retail fuel prices and taxes on fuel over the next few months is also a concern since Operational Services are heavily dependent upon the use of vehicles, plant and machinery to deliver services such as waste collection, street cleaning and grounds maintenance. The Service will provide regular updates on the mitigation of the existing budget pressures through the Portfolio Holder and also report back to this committee on progress. Strategic Budget Savings Table 2. Savings Identified as Part of 2012/13 Budget Setting Process Area of Service Nature of Saving Saving Achieved On-Target Balance to £'000 £'000 £'000 Address Green Amber £'000 Red Charges for bulky Operational Management household collections. 3716 21 0 Streets Service. 500429 71 0 Countryside and open spaces. 168131 22 15 Service Support & Development Further developments in corporate enforcement. (20)0 (20) 0 Service Management, Operational Management One-off projects. & Service Support & Development 250110 140 0 Facilities Management & Service Support & Public building cleaning. Development 440 44 0 Service Wide Insurance contract. 440 44 0 Sub Total 1,023686 322 15 Under spends on supplies Service Management, Operational Management and services used to & Service Support & Development offset shortfalls on savings. 00 15 (15) Total 1,023686 337 0

Update on achievement of savings Operational Services have a savings target of £1,023k for 2012/13. It is currently anticipated that £1,008k of this target will be met from delivering the original savings schemes. It is expected that the service will be able to achieve further savings of £15k by continuing to minimise expenditure on supplies & services.

Note: Only significant variations are reported at this stage. Where a zero position is reported it is acknowledged that there may be slight variations up and down from the budget Please note that all changes from the original budget to the current budget have been made within delegated powers or have been approved by Cabinet. Page 40 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Planning and Regulation: Financial Management Statement

Overall Risk: High

Table 1. Financial Management Forecast - REVENUE Area of Service Major Risk Current Forecast Variation - Change Area - RAG Approved spend to Forecast from rating Budget year end spend to Previous £'000 £'000 Current Report Budget £'000 £'000 Management and Support Green 12 12 0 0 Development Control Red (28) 122 (150) 766 Building Control Red 362 362 0 149 Environmental Health Red 1,041 1,085 (44) (44) Licensing and Markets Red (151) (70) (81) 29 Trading Standards Red 598 598 0 0 Registrars Service Red 158 158 0 0 Strategic Planning Red 579 482 97 97 Special Projects Amber 16,172 16,172 0 0 Sustainability Green 305 277 28 28 Coroners Service Amber 434 434 0 0 Total 19,482 19,632 (150) 1,025

Brief Explanation of Major Variances £'000 Development Control:- The budget has been based on increasing planning fees in line with Government proposals from 1/10/12- this has now been delayed and is expected to happen from 1/4/13, resulting in a pressure of £150k not reported in period 4. (150) Environmental Health:- Overspend relating primarily to reduced income from the Pest Control Service (£44k). (44) Licensing:- Overspend arising from underachievement of income targets relating to various licensing functions due to the current economic climate (£81k). (81) Strategic Planning:- Projected underspend relating to savings as a result of maximising external funding, £97k. 97 Sustainability:- Underspend is due to a vacant post within the service, £28k. 28 Total (150)

Financial Management Update

As recommended in the last Finance Update the service has received £1,000k from budget pressures and carried forward £175k of the Planning Application Fee budget to address the previously reported overspend that was mainly due to unachieved efficiencies which were outside of the control of the service. Since the above report the Government have changed the expected date for implementing new planning fee increases from October, they are now expected to be implemented in April 2013; this has caused an additional pressure not known in the period 4 report of £150k.

The Service is continuing to work closely with Finance Support Services to monitor the budgets as there is still a high risk in Development Control as the Service awaits the submission of certain major planning applications. Three in particular which would achieve fees of £150k are critical to achieving the income target.

Additionally the Pest Control Service in Environmental Health is not securing its income targets and the economic climate is continuing to reduce income within the Licensing service. This has been compounded by a reduction in the number of taxi licences. The Service is pursuing a range of options for corrective actions for both of these issues including maximising external funding where appropriate.

Page 41 Strategic Budget Savings

Table 2. Savings Identified as Part of 2012/13 Budget Setting Process Area of Service Nature of Saving Saving Achieved On-Target Balance to £'000 £'000 £'000 Address Green Amber £'000 Red Further developments in Development Control corporate enforcement. 560 44 12 Proposal from Planning & Various Regulation Service. 1570 62 95 Public building cleaning. 1919 0 0 Total 23219 106 107

Update on achievement of savings

The Planning & Regulation Service is on target to deliver £125k out of the £232k savings target for 2012/13. The balance of £107k that is still to be addressed relates primarily to an increase in income targets. The issues around income have been highlighted and taken account of in table 1 and the Service is pursuing a range of options to address the problem.

Note: Only significant variations are reported at this stage. Where a zero position is reported it is acknowledged that there may be slight variations up and down from the budget

Please note that all changes from the original budget to the current budget have been made within delegated powers or have been approved by Cabinet.

Page 42 APPENDIX 3

FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Adult Social Care & Support: Financial Management Statement

Table 3: Financial Management Forecast - CAPITAL Capital Budget - Schemes Current Forecast Variation Proposed Projected Approved spend to £'000 re-phased (over) / Budget year end Spend under £'000 £'000 £'000 (1) spend £'000 (2) Social Care - Other Grant Supported Schemes 865 215650 0 650 Equipment for Disabled People 261 2610 0 0 Disabled Facilities Grant 1,869 1,8690 0 0 IT equipment 73 730 0 0 Assistive Technology 100 1000 0 0 Total 3,168 2,518650 0 650

Brief Explanation of Major Variances £'000 Adult Care have been able to give up £650k non ring fenced capital grant which the service had earmarked for the future development of extra care housing. This is a priority for the borough as there is not this important resource as an alternative to residential care. However, at the present time, there are no imminent plans to progress any new projects, although work continues to try to identify opportunities. As a result this capital funding could be used for alternative purposes, but members should be aware that the future development of extra care housing may require some capital investment and hence this will be requested at the appropriate time. In the meantime however it would not seem financially prudent for other services to pay unnecessary interest on loans. 650 Total 650

Capital Financial Management Update The Service is currently anticipating an underspend of £650k as outlined above.

Page 43 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Corporate Services (Inc Highways): Financial Management Statement

Table 3: Financial Management Forecast - CAPITAL Capital Budget - Schemes Current Forecast Variation Proposed Projected Approved spend to £'000 re-phased (over) / Budget year end Spend under £'000 £'000 £'000 (1) spend £'000 (2) ICT Operations 1,432 1,432 0 0 0 ICT Strategy 4,481 4,481 0 0 0 ICT Adult Care Infrastructure 152 152 0 0 0 Demonstrator 574 394 180 180 0 ICT Electronic Records Document Management System Onbase 145 1450 0 0 Property Accommodation Strategy 156 156 0 0 0 Property Planned maintenance (AMG) 3,017 3,017 0 0 0 HR Electronic-Human Resources Transformation Programme 348 348 0 0 0 L&D Case Management System 30 30 0 0 0 L&D Election call centre transition 30 30 0 0 0 L&D Elections Registration System 30 30 0 0 0 L&D Mobile Working 35 35 0 0 0 P&T Townships - Devolved Capital (Heywood) 66 66 0 0 0 P&T Townships - Devolved Capital (Middleton) 132 132 0 0 0 P&T Townships - Devolved Capital (Pennines) 117 117 0 0 0 P&T Townships - Devolved Capital (Rochdale) 184 184 0 0 0 Highways Local Safety Schemes - school zones 937 937 0 0 0 Highways Local Safety Schemes 104 104 0 0 0 Highways Bridges 1,226 1,226 0 0 0 Highways Retaining Walls 231 231 0 0 0 Highways Transport Policy 907 907 0 0 0 Highways Heywood Town Centre Traffic Management 200 200 0 0 0 Highways Transfer from Townships 211 211 0 0 0 Highways Maintenance 2,082 2,082 0 0 0 Total 16,827 16,647180 180 0

Brief Explanation of Major Variances - Proposed re-phase of spend £'000 Common Assessment Framework Demonstrator:- Delays in completion due to requirement for partnership working with Pennine Care and late appointment of staff. The project will be completed in October 2013. 180 Total 180

Capital Financial Management Update

The programme is expected to be delivered within budget.

Page 44 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Children, Schools & Families – Support for Learning: Financial Management Statement

Table 3: Financial Management Forecast - CAPITAL Capital Budget - Schemes Current Forecast Variation Proposed Projected Approved spend to £'000 re-phased (over) / Budget year end Spend under £'000 £'000 £'000 (1) spend £'000 (2) Building Schools for the Future (BSF) Programme 46,490 46,4900 0 0 Devolved Formula Capital (DFC) for schools 1,680 1,6800 0 0 Primary Capital Programme 81 810 0 0 School Travel Plans 10 100 0 0 Schools Capital Condition Programme 3,488 3,4880 0 0 New Place Planning 2,881 2,8810 0 0 Disabled Children Equipment 145 1450 0 0 Schools Access Schemes 877 8770 0 0 Total 55,652 55,6520 0 0

Brief Explanation of Major Variances £'000 The programme is expected to be delivered within budget. 0 Total 0

Capital Financial Management Update The programme is expected to be delivered within budget.

Table 4: Capital Schemes Spanning Multiple Years Capital Scheme Total Spend to Forecast Forecast Forecast Variation Scheme 31/3/12 Spend Future Years Total £'000 Budget £'000 2012/13 Spend Scheme £'000 £'000 £'000 Cost £'000 Building Schools for the Future (BSF) Programme 119,061 56,906 46,49015,665 119,061 0 Total 119,061 56,906 46,49015,665 119,061 0

Update on progress

The programme will rebuild or refurbish all thirteen secondary schools in the Borough. This includes three privately financed schools and ten refurbished/remodelled schools. The whole programme is expected to be completed by the end of 2014.

Carillion began construction in January 2010 and to date six schools have been completed and handed over: Hollingworth Business and Enterprise College (September 2011), Siddal Moor Sports College (January 2012), Matthew Moss High School (April 2012), Cardinal Langley RC High School (September 2012), Brownhill Learning Community – Darnhill Study Centre (September 2012) and Brownhill Learning Community – Saxon Hall Study Centre (September 2012).

The programme includes the installation and implementation of IT equipment and services, £17.6m, this is running alongside the building schemes, £7.6m has been spent to date.

There are seven major projects on site. Middleton Technology School, Holy Family RC & CE College and Kingsway Park High School commenced on site during the autumn term of 2011 and are due to be completed by 2013. Work on the new Brownhill Learning Community (Heights Lane site) School, Falinge Park High School and St Cuthbert’s RC High School started during 2012. All construction work is due to be completed by September 2014.

Page 45 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Children, Schools & Families – Targeted Support: Financial Management Statement

Table 3: Financial Management Forecast - CAPITAL Capital Budget - Schemes Current Forecast Variation Proposed Projected Approved spend to £'000 re-phased (over) / Budget year end Spend under £'000 £'000 £'000 (1) spend £'000 (2) Supported Capital Expenditure for the provision of Children's Social Services. 150 1500 0 0 Total 150 1500 0 0

Brief Explanation of Major Variances £'000 No variances to report. 0 Total 0

Capital Financial Management Update

The programme is expected to be delivered within budget.

Page 46 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Customers and Communities: Financial Management Statement

Table 3: Financial Management Outturn - CAPITAL Capital Budget - Schemes Current Forecast Variation Proposed Projected Approved spend to £'000 re-phased (over) / Budget year end Spend under £'000 £'000 £'000 (1) spend £'000 (2) Alley gating 295 2950 0 0 Regeneration Schemes Total 295 2950 0 0

Middleton Library Disability Discrimination Act works, and refurbishment 270 2700 0 0 Co-Location Libraries 550 00 Libraries Schemes Total 275 2750 0 0

East Central Rochdale (ECR) Enveloping Scheme 670 785(115) 0 (115) Decent Homes 518 353165 50 115 Clearance / Empty Property 475 39580 80 0 S215 / Sustainable Neighbourhoods 98 3860 60 0 Retrofit 415 65350 350 0 Calder Avenue Flood Protection 150 1500 0 0 Rent Guarantee Scheme 70 700 0 0 Housing Market Renewal Funding 2,220 9821,238 1,238 0 Affordable Housing Scheme / Sherbourne Road Public Open Space 56 560 0 0 Extra Care Scheme 1,000 01,000 0 1,000 Housing Strategy Schemes Total 5,672 2,8942,778 1,778 1,000

Total 6,242 3,4642,778 1,778 1,000

Page 47 Brief Explanation of Major Variances £'000 Extra Care Scheme - resources were earmarked for the future development of extra care housing. However, at the present time there are no imminent plans to progress any new projects, although work continues to try to identify opportunities. As a result this capital funding could be used for alternative purposes, but members should be aware that the future development of extra care housing may require some capital investment and hence this will be requested at the appropriate time. 1,000 ECR Enveloping Scheme. Increased spend due to ceasing of ECR grant funded Enveloping programme. The Renewal Area in ECR is part way through the programme of grants for enveloping of terraced properties. To bring this scheme to a point where it can be closed this year will result in an overspend. This is to ensure there is no carry over of issues or liabilities in to the next financial year. (115) Decent Homes underspend - Due to the grant policy being rewritten to better reflect customer needs and Authority's intention, this will reduce the amount required. 115 Rephase - Retrofit - The AGMA scheme is now under review due to phased introduction of the Green Deal scheme in January 2013 to April 2014. 350 Rephase - Housing Market Renewal - Funding is required to prepare sites ready for the market. Current market conditions are leading to protracted procurement and negotiation processes. All schemes are in progress (ECR, Langley and Kirkholt). 1,238 Rephase - Decent Homes - Additional survey work underway to identify scale and scope of intervention required as changes to benefit system will greatly affect this sector of activity and response is being readied. 50 Rephase - Clearance/Empty Property - Delay in spend due to time taken to obtain contracts from HCA (new scheme with new conditions). 80 Rephase - Section 215 - Ongoing schemes. The Planning Act notices take time to negotiate and mature and a recent initiative has identified several cases that are now in progress. Notice requires that resources are held available to act in default if owner refuses/unable to respond therefore resources need to be rephased. 60 Total 2,778

Capital Financial Management Update

The majority of the programme is expected to be delivered within budget. However the East Central Rochdale (ECR) Enveloping Scheme is reporting an overspend in order to bring it to a close and the Decent Homes scheme a corresponding underspend. It is proposed that the budgets for these two schemes be transferred to mitigate the overspend.

Page 48 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Operational Services: Financial Management Statement

Table 3: Financial Management Forecast - CAPITAL Capital Budget - Schemes Current Forecast Variation Proposed Projected Approved spend to £'000 re-phased (over) / Budget year end Spend under £'000 £'000 £'000 (1) spend £'000 (2) Vehicle Replacement Programme 1,429 1,4290 0 0 Replacement Parks/Street Machinery 150 1500 0 0 Upgrade Play Equipment 252 2520 0 0 Replacement Wheeled Bins 75 750 0 0 Rochdale Cemetery Lodge Repairs 191 1910 0 0 Mercury Abatement Scheme 1,040 1,0400 0 0 New Cemetery Sites 2,757 3572,400 2,400 0 Additional Waste Bins 331 231100 100 0 Rights of Way 127 1270 0 0 Transfers from Townships 330 00 Broadfield Park Heritage Lottery Fund Funded Scheme 660 00 Denehurst Park Depot 27 270 0 0 Woodland Improvement Grant 52 520 0 0 Balderstone Mill S106 52 520 0 0 Milnrow Memorial S106 Funded Improvements 18 180 0 0 Pine St S106 26 260 0 0 Shawclough S106 85 850 0 0 Bury Road Wall Repair 13 130 0 0 Joy Street Tip 13 130 0 0 No.1 Riverside 23,306 23,3060 0 0 Link4Life Capital Projects 3,807 3,8070 0 0 Facilities Management - Equipment 56 560 0 0 Total 33,816 31,3162,500 2,500 0

Brief Explanation of Major Variances £'000 New Cemetery Sites - Rephasing of Rochdale New Cemetery project due to longer than anticipated consultation around identification of new site. The work programme for phase 2 of the Middleton Cemetery extension is likely to slip into 2013/14 due to the impact of weather on the delivery of phase 1 of the scheme. 2,400 Additional Waste Bins - Rephasing to reflect the anticipated increase in demand for additional recycling bins in 2013/14 following implementation of the Waste Strategy currently being developed by Operational Services in conjunction with the Waste Disposal Authority. 100 Total 2,500

Capital Financial Management Update The programme is expected to be delivered within budget.

Table 4: Capital Schemes Spanning Multiple Years Capital Scheme Total Spend to Forecast Forecast Forecast Variation Scheme 31/3/12 Spend Future Years Total £'000 Budget £'000 2012/13 Spend Scheme £'000 £'000 £'000 Cost £'000 New Council Building - 1 Riverside 51,250 27,944 23,3060 51,250 0 Central Leisure 11,979 9,334 2,6450 11,979 0 Total 63,229 37,278 25,9510 63,229 0

Update on Progress The Central Leisure and Number One Riverside projects are on track to be completed within budget in 2012/13. Page 49 FINANCIAL MANAGEMENT STATEMENT AS AT END OF SEPTEMBER 2012

Planning and Regulation: Financial Management Statement

Table 3: Financial Management Forecast - CAPITAL Capital Budget - Schemes Current Forecast Variation Proposed Projected Approved spend to £'000 re-phased (over) / Budget year end Spend under £'000 £'000 £'000 (1) spend £'000 (2) Bay Street Allotments - treatment of contamination. 48 480 0 0 Flood Risk. 120 1200 0 0 Section 106 Schemes. 1,000 1,0000 0 0 Broadband. 250 2500 0 0 Green space Survey & Strategy. 169 1690 0 0 Heywood Property Resilience Programme. 880 00 Connect 2 - Cycle Route Improvements. 186 1860 0 0 Watershed Landscapes - landscape restoration, access and heritage projects in the South Pennine Uplands Area. 13 130 0 0 Heywood South Junction - feasibility study work to support the Local Development Framework release of land south of Heywood for future development. 21 210 0 0 Littleborough Arches - improving access between Littleborough Town Centre and Rochdale Canal including bringing active uses to redundant railway arches. 163 1630 0 0 Roch Valley Trail - improve access and open up Roch Valley for recreational use. 199 1990 0 0 Tonge Hall - English Heritage - building restoration. 190 1900 0 0 Millfold s106. 56 560 0 0 Peel Lane - Department for Environment, Food and Rural Affairs (DEFRA) - contaminated land. 12 120 0 0 Boo Hole Phase 2 - Department for Environment, Food and Rural Affairs (DEFRA) - contaminated land. 110 00 Pleasant View - Environmental Agency - contaminated land. 330 0 Dangerous Buildings Capital. 10 100 0 0 Town Centre Capital Programme. 28,145 23,4734,672 4,672 0 Total 30,594 25,9224,672 4,672 0

Brief Explanation of Major Variances - Proposed re-phase of spend £'000 Town Centre Capital Programme:- Various schemes and expenditure will be deferred to 2013/14. Further details are to be reported to Cabinet in November. 4,672 Total 4,672

Capital Financial Management Update

The programme is expected to be delivered within budget.

Details on the Town Centre Capital Programme are to be reported to Cabinet in November.

Page 50 Agenda Item 4

Subject: Link4Life Quarterly Performance Status: For publication Management report - 2nd Quarter 2012/13

Report to: Overview and Scrutiny Committee Date: 13 th December 2012

Report of: Link4Life Managing Director Author Email: [email protected] Tel: (01706) 924345 Author: Craig McAteer Cabinet Member: Councillor Jackie Beswick Portfolio Holder for Highways, Property, ICT and Link4Life

Comments from Section 151 Officer Statutory Officers: Monitoring Officer

Key Decision: Yes / No

Forward Plan General Exception Special Urgency

1. PURPOSE OF REPORT 1.1 To provide Members of the Committee with information relating to the performance of the Rochdale Boroughwide Cultural Trust, trading as Link4Life, during the 2nd Quarter 2012/13.

2. RECOMMENDATIONS 2.1 It is recommended that Members note the content of this report.

3. MAIN TEXT INCLUDING ALTERNATIVES CONSIDERED/ CONSULTATION CARRIED OUT 3.1 Alternatives considered The alternative of not reporting on the performance of the Trust to the Committee would create a risk that the Council did not receive value for money in respect of the Contract Fee being paid to the Trust for the delivery of services and that those services might not contribute to the achievement of the Council’s aims and objectives particularly in respect of improving the health and wellbeing and quality of life of the Borough’s residents.

3.2 Consultation proposed/undertaken The performance management framework for the Trust was agreed with the Council’s Head of Business Partnerships during the Trust negotiations over the Council’s Partnership Agreement with the Trust and forms part of the Partnership Agreement documentation. Link4Life is currently undertaking a review of the Performance Management Framework with the Council whereby any revised proposals will be presented to this Committee.

Page 51 3.3 Main text 3.3.1 The Council's Sport, Leisure and Cultural Services transferred to the Rochdale Boroughwide Cultural Trust (trading as Link4Life) on the 1 st April 2007 under the terms of a Partnership Agreement between the Council and the Trust.

3.3.2 Members attention is also drawn to the fact the Trust’s three year rolling business plan (2011-14), approved by the Council, has in turn led to the development of Link4Life’s three service plans (Sport and Leisure, Neighbourhood and Communities and Arts and Heritage) which focus on delivering Council corporate objectives and priorities and equally align themselves to the respective priorities in each of the four Township Plans.

3.3.3 Link4Life’s Performance Management Framework for this quarter is attached at Appendix 1.

3.3.4 Central Government replaced the former National Indicator Set (NIS) with a Statutory Single Data Set (SDS) with effect from April this year. The new SDS does not contain any reportable measure in terms of sport, leisure or culture.

3.3.5 However, of the former National Indicators which are relevant to the sport, leisure and cultural sector, data for NI 8 (definition below) will be collected and reported on nationally up until October this year, although it is as yet unconfirmed whether this indicator will continue to be measured via the existing annual Active People Survey (APS).

NI 8 Adult participation in sport Definition: The percentage of adult population (aged 16 years and above) in a local area who participated in sport and active recreation for at least 30 minutes on at least 12 days out of the last 4 weeks.

3.3.6 Dominating successes during this second period was ‘The Big Year’ 2012 Activity Programme held across the borough which incorporated the London 2012 Torch Relay, the Water Festival, Big Games events across all four townships, the Big Dance and the Paralympic Light-a-Lantern celebration.

3.3.7 Through funding of £42,000 from RMBC, Link4Life staff and volunteers in partnership with a range of agencies, co-ordinated these activities which contributed towards a London 2012 legacy programme for Rochdale Borough and attracted over 5,000 people into Link4Life facilities and local parks across the borough.

3.3.8 Link4Life’s events planning for the Big Year took account of Her Majesty The Queen's Diamond Jubilee celebrations by marking the occasion with the Big Games Water Festival event at Hollingworth Lake Water Activity Centre to tie in with the Thames Water Pageant.

3.3.9 For information, the full programme timetable was as follows:-

Sunday 3 rd June Hollingworth Lake Big Water Festival Saturday 23 rd June Torch Relay Rochdale and Heywood Sunday 24 th June Middleton Arena Big Games Sunday 1 st July Littleborough Sports Centre Big Games Saturday 7 th July Touchstones Rochdale Contemporary Art and Big Dance week launch Rochdale Leisure Centre, Touchstones

Page 52 Rochdale, Broadfield Park Big Games Sun 8 th June – Sun 15 th July Heywood Civic Centre Big Dance Week Saturday 14 th July Heywood Sports Village/Queens Park Big Games Friday 24 th August Queens Park Light A Lantern Paralympic Torch event

3.3.10 The Children and Young Person’s summer 2012 ‘Go4it’ Holiday Activity Programme delivered the most extensive range of activities, where for the first time; there was a portable climbing wall and a new portable BMX Bike track. In addition, young people across the Borough were given the opportunity to experience activities as diverse as synchronised swimming, mountain biking, to Shiver Me Timbers!

3.3.11 The 2012 Summer Go4it programme proved to be the most successful to date - in 2011 4,366 children attended which increased by 45% to 7,964 in 2012.

3.3.12 Sport, Leisure and Civic Venues The Summer Holiday programme attendances at Middleton Arena’s programme alone were up by 100% on the previous year, whereas Heywood Sports Village saw a 140% increase in attendances for the dry side holiday activities and a 78% increase on aquatics holiday courses.

3.3.13 Since its opening in July, Rochdale Leisure Centre has witnessed a phenomenal increase in the number of swimmers compared with last year.

3.3.14 Below is a comparative analysis for the first three months of operation against that of Central Leisure Centre during the corresponding period in 2011

July – September 2011 2012 Difference Central Rochdale Leisure Leisure Variance % Total Usage 45,379 121,510 76,131 167% Total Swims 13,994 33,061 19,067 136% Adult Swims 8,958 18,561 9,603 107% Junior Swims 5,036 14,500 9,464 187% Junior Swim Lessons 10,000 13,869 3,869 38% Fitness Membership 1,316 3,276 1,960 148%

3.3.15 The Link4Life Swim Academy is growing in size and strength as a brand with demand for lessons (and a subsequent waiting list) increasing. Income continues to grow in this area along with usage.

3.3.16 As Heywood Sports Village is celebrating its second full year of operating, the following table compares usage and participation rates between the former Heywood Sports Complex and the new Heywood Sports Village (HSV) :-

2nd Year Summary Difference Heywood Heywood Sports Sports

Page 53 Complex Village Variance % Total Usage 157,470 578,393 420,923 267% Total Swims 25,472 70,142 44,670 175% Adult Swims 15,248 49,390 34,142 224% Junior Swims 10,224 20,752 10,528 103% Junior Swim Lessons 46,185 63,181 16,996 37% Fitness Membership 502 3,855 3,353 668%

3.3.17 All activities show major increases in the new facility, where the biggest impact has clearly been on gym memberships and swimming.

3.3.18 During this period, the Arts & Heritage Service received a grant from the WEA to provide local adult learners with inspiration for their continued studies through visits and/or workshops at Touchstones/A&H Resource Centre.

3.3.19 In terms of visit numbers PI Ref P3 ‘Total number of (in-person) visitors to the Arts & Heritage Service’ the total for the period was 16,265, which breaks down to

Ø 1,151 school pupil visits Ø 15,114 general public visits

3.3.20 Despite the service reductions at Touchstones Rochdale as a consequence of the corporate efficiency programme, there has nevertheless been an encouraging upward trend in visit numbers in the past 6 months as highlighted thus -

Visitors to Touchstones Rochdale

3.3.21 Other notable highlights in Quarter 2 are -

Rochdale Feel Good Festival 31 Aug/1 Sept The Art Gallery Officer liaised with Town Centre Management on the programme for Feel Good and installed a ‘creativity tent as well as co- ordinating the involvement of a performance from Skylight Circus Arts plus ‘Have a Go’ circus skills sessions

Page 54 Heywood 1940s Event 1 st Sept. The Service Education Co-ordinator collaborated with the education staff and volunteers from the Bury Fusiliers Museum to support the Heywood 1940s event. This entailed the delivery of a drill session and a costumier to make an authentic ATS PT kit from 1943 this will then be further developed as part of the Healthy Histories initiative . The joint event took place in the Hill St car park along with other themed activities offered by other organisations including a Spitfire

Middleton Golden Cluster Open Days 1 – 30 September The Visitor Information Centre team attended a familiarisation trip in July to help promote the open days. The events are generally run on a ‘drop in’ basis for visitors, however group visits can be organised through the VIC who have contacts with the tour guides/organisers of the event.

3.3.22 Between July and September, the Trust’s Neighbourhood and Communities (N&C) Team successfully delivered a number of programmes and events which highlight the work undertaken in local communities and the support given to individuals as well as voluntary sports and community groups.

3.3.23 Highlight of these achievements across the three main N&C strands are as follows:- Children and Young People • The Street Games Neighbourhood Festival comprised weekly sessions around the Borough at which participant numbers increased from 84 in 2011 to 227 in 2012. This culminated in the North West Street Games event on the 31 st of August which was attended by 60 young people from all four Townships;

Health and Wellbeing • Delivery of a 3 month circuit based class at Castlemere Community Centre for patients with early to mild stages of Chronic Obstructive Pulmonary Disease (COPD);

• Sunsport programme proved very popular this summer with 26 new referrals to the programme (usual number is approx. 8) & contact time with Children with Disabilities increased from 1800 hours (2011) to 2800 hours in 2012, many of referrals with high support needs & autism.

Community Capacity Building • New Programme of training for volunteers in partnership with Health & Fitness Education which includes free Fitness Industry Training Level 2 Gym Instructor or Exercise to Music qualification

• The Pride of Rochdale Borough Awards were held at Middleton Arena in partnership with RMBC, Rochdale CVS, Kashmir Youth Project and Rochdale Boroughwide Housing which attracted a full house.

3.3.24 In terms of the ‘Workforce’ Performance Indicators (page 3, Appendix 1), the number of staff absent in this period (21 or 8% of the workforce) is less than the preceding quarter as well as the corresponding period in 2011/12. In addition, the total number of days lost (167) is also down on the previous quarter (246) and Quarter 2 the previous year (534).

Page 55 3.3.25 Whilst Long Term absence (PI Ref W3 ) is marginally up on these same periods, Short Term absence (PI Ref W4 ) has reduced by 80 days on the previous quarter and by 74 days on Quarter 2 in 2011/12.

3.3.26 The percentage of staff with NIL sickness absence (PI Ref W5) is the highest it’s been (92.05%) since the inception of the Trust in 2007 .

3.3.27 Members of the workforce with a disability and from an ethnic community (PI Refs W6 and W7 respectively) have broadly maintained the same level of representativeness as the previous quarter.

3.3.28 In September Link4Life launched an Apprenticeship Academy recruiting eight local young people, six of whom will be studying towards NVQ Level 2 Instructing Exercise & Fitness and two will be placed at Marland Golf Course and undergo an Intermediate Apprenticeship in work- based horticulture, sports turf and green keeping

4. FINANCIAL IMPLICATIONS 4.1 The Partnership Agreement between the Council and the Trust includes a Payment Mechanism with a formula, which provides for deductions from the agreed Contract Fee in the event of non-performance by the Trust. The Payment Mechanism calculations will be undertaken once the year-end accounts have been finalised.

5. LEGAL IMPLICATIONS 5.1 There are no legal implications arising from this report.

6. PERSONNEL IMPLICATIONS 6.1 There are no personnel implications arising from this report.

7. CORPORATE PRIORITIES 7.1 This report meets the following corporate priorities as included in the ‘Vision and Blueprint for Rochdale Council 2014/15’ document - Building Success and Independence (Improving health, wellbeing and prosperity; Volunteering and Citizenship; Working with Partners);

Quality of Place (new development in the Borough);

Critical Services (Adult and Children’s Social Care Services)

8. RISK ASSESSMENT IMPLICATIONS 8.1 There are no specific risk issues for Members to consider arising from this report.

9. EQUALITIES IMPACTS 9.1 Workforce Equality Impacts Assessment There are no (significant) workforce equality issues arising from this report.

9.2 Equality/Community Impact Assessments There are no (significant) equality/community issues arising from this report.

Background Papers Document Place of Inspection ‘Overview and Scrutiny Committee - Link4Life Head Office, Floor 6, 2012/13’ file Municipal Offices, Smith Street,

Page 56 Rochdale OL16 1ZZ

Page 57 APPENDIX 1

2011/12 2012/13 Outturn Current LINK4LIFE v Annual 2011/12 2nd QUARTER PERFORMANCE MANAGEMENT 2011/12 2012/13 Projection 2012/13 Quarter 2 1st July to FRAMEWORK ANALYSIS OUTTURN Annual v TARGET Actual 30th Sept 2012 Projection 2012/13 2012/13 Target

PROJECTED

PI Ref Description Freq ANNUAL Direction On Target ACTUAL PERFORMANCE Denotesbest outcomeif aisHigh or Lowfigure 1 2 3 4 5 6 7 8 9 10 11 QUALITY Q1* MLA - Touchstones/Museum Store accreditation A Maintained To retain

Q2* External 'satisfactory' quality rating:- Q2a* Hollingworth Lake WAC A n/a To be agreed Q2b* Littleborough Sports Centre A n/a To be agreed Page 58 Q2c* Central Leisure Centre A n/a To be agreed Q2d* Heywood Sports Village A n/a To be agreed Q2e* Middleton Arena A n/a To be agreed Q2f* Bowlee Community Sports Centre A n/a To be agreed Q2g* Heywood Civic Centre A n/a To be agreed Q2h* Percentage of customers satisfied with the service A n/a To be agreed Q3* VAQAS - Touchstones A Maintained To retain Q4 RYA Training Centre Registration - HLWAC A Maintained To retain Q5 ALAA Licence - HLWAC A Maintained To retain

PARTICIPATION

High NI 8 Adult participation in sport A 21.00% 22.00%

Percentage of adults volunteering in sport and active High P1 A 6.00% 6.10% recreation for at least 1 hour per week ACCESS High A1 The number of attendances on outreach schemes Q 19,989 6,134 7,718 19,990 é çè 19,990 Percentage of eligible population aged 60+ taking up High A2 Q 0.020% 0.020% 0.020% 0.030% çè çè 0.030% the Passport To Leisure scheme

Page 1 of 3 APPENDIX 1

PROJECTED

PI Ref Description Freq ANNUAL Direction On Target ACTUAL PERFORMANCE Denotesbest outcomeif aisHigh or Lowfigure 1 2 3 4 5 6 7 8 9 10 11 PARTICIPATION Total number of visitors :- High P2 Total SHOKK gym usage Q 29,486 5,720 8,685 22,910 ê çè 22,910 High P3 Arts and Heritage Q 59,960 14,727 16,265 57,000 ê çè 57,000 High P4 Sport, Leisure and Civic Venues Q 1,605,606 378,057 466,092 1,733,900 é çè 1,733,900

High P5 No of visits/usages of museums per 1,000 population Q 2,655.62 674.04 698.26 2,364.32 ê çè 2,364.32 Page 59 The number of those visits in person per 1,000 High P6 Q 275.84 71.31 78.77 276.03 çè 276.03 population é

High P7 The number of pupils visiting museums and galleries Q 8,434 1,422 1,151 7,000 ê çè 7,000

Total number of visits to Sport, Leisure and Civic High P8 Q 7,775 1,831 2,257 8,397 é çè 8,397 venues per 1,000 population High P9 Total number of 'Contours' gym members Q 9,531 9,036 10,876 10,670 é çè 10,670 High P10 Total number of GP Referral gym members A 130 130 130

High P11 Total number of school swimming lesson attendances Q 93,584 11,687 9,973 89,800 ê çè 89,800

Total number of public swimming lesson attendances High P12 Q 76,800 14,817 30,494 94,000 çè 94,000 (children) é High P13 Total number of adult swims Q 116,358 52,090 48,471 125,110 é çè 125,110 High P14 Total number of junior swims Q 59,820 19,149 29,163 63,245 é çè 63,245 VALUE FOR MONEY Net cost per visit:- Low V1* Sport, Leisure and Civic Venues A £0.56 £0.61

Low V2* Per 1,000 population - Sport, Leisure and Civic Venues A £4,352 £5,137

Page 2 of 3 APPENDIX 1

PROJECTED

PI Ref Description Freq ANNUAL Direction On Target ACTUAL PERFORMANCE Denotesbest outcomeif aisHigh or Lowfigure 1 2 3 4 5 6 7 8 9 10 11 WORKFORCE ST3 (i) Average number of days lost due to sickness Low W1 absence Q 8.48 2.73 0.82 8.00 é çè 8.00 ST3 (ii) Average number of days lost due to sickness Low W2 absence as a % Q 3.72% 4.79% 1.44% 3.50% é çè 3.50% ST3 (iii) Average number of days lost due to LONG Low W3 Q 6.04 2.14 0.62 6.00 6.00 Page 60 TERM sickness absence é çè ST3 (iv) Average number of days lost due to SHORT Low W4 TERM sickness absence Q 2.44 0.59 0.20 2.00 é çè 2.00

High W5 ST3 (v) Percentage of staff with NIL sickness absence Q 63.36% 82.59% 92.05% 64.00% é çè 64.00% High W6 ST8 Percentage staff with a disability in post Q 1.64% 1.16% 1.65% 2.00% é çè 2.00% High W7 ST9 Percentage ethnic community staff in post Q 2.89% 2.35% 2.46% 3.00% é çè 3.00%

Page 3 of 3 Agenda Item 5

Subject: Rochdale Local Education Status: For Publication Partnership ( inspiredspaces ) Quarterly Review : July – September 2012 (Q2)

Report to : Overview & Scrutiny Committee Date: 13 th December 2012

Report of: General Manager of inspiredspaces Author Email: Rochdale [email protected] Tel: 01706 751166 Author: Claire Butler Cabinet Member: Councillor Donna Martin Portfolio Holder for Children, Schools & Families Comments from Section 151 Officer x Statutory Officers: Monitoring Officer x

Key Decision: No

1. PURPOSE OF REPORT

1.1 To summarise the quarterly performance of the inspiredspaces Rochdale Local Education Partnership (LEP) for the reporting period July to September 2012.

2. RECOMMENDATIONS

2.1 The Overview & Scrutiny Committee be invited to review the attached report.

3. BACKGROUND

3.1 The LEP is a 10-year strategic partnership which was established in January 2010. The partnership comprises Rochdale MBC, BSFi and Carillion.

3.2 The LEP’s primary focus is the delivery of Rochdale’s Building Schools for the Future programme, which comprises the design, construction and operation of 13 secondary schools across the borough. The key performance indicators outlined in the attached report relate to this programme of work.

3.3 In addition to the BSF programme, the LEP is currently managing the 2012 International Year of Cooperatives programme of events on behalf of the Council and the Local Environment Action Fortnight (LEAF) 2012 programme of workshops and activities for schools.

Alternatives considered Not applicable.

Consultation proposed/undertaken Not applicable.

Page: 1 of 2

Page 61

4. FINANCIAL IMPLICATIONS

4.1 None.

5. LEGAL IMPLICATIONS

5.1 None.

6. PERSONNEL IMPLICATIONS

6.1 None.

7. CORPORATE PRIORITIES

7.1 The Committee has a duty to oversee and scrunitise the performance of the borough’s strategic partners.

8. RISK ASSESSMENT IMPLICATIONS

8.1 There are no specific risk issues for members to consider arising from this report.

9. EQUALITIES IMPACTS

9.1 Workforce Equality Impacts Assessment

There are no significant workforce equality issues arising from this report.

9.2 Equality/Community Impact Assessments

There are no significant equality/community issues arising from this report.

There are no background papers.

Page: 2 of 2

Page 62 inspiredspaces Rochdale Ltd

Performance Report Q2 (Jul – Sept) 2012

Confidential : For internal use only

Prepared By: Claire Butler

29th November 2012

Page 63 Page 1 of 3 1. Executive Summary

Contracts signed for Falinge Park, Wardle High and St Cuthbert’s RC High School (August 2012) Completion of the final phase of works at Cardinal Langley RC High School, Middleton (September 2012) Completion of Brownhill Learning Community (Saxon Hall site) (September 2012) Completion of new teaching facilities at Brownhill Learning Community (Darnhill site) (September 2012) Completion of refurbished humanities, art, drama & music blocks at Middleton Technology School (August / September 2012) Completion of refurbished dining areas at Holy Family RC & CE College (September 2012) Contract signed for delivery of ICT services to Rochdale Sixth Form College (August 2012)

2. Programme Overview

During Q2, contracts were signed for Falinge Park High School, Wardle High School and St Cuthbert’s RC High School, with a combined (capex) value of c £51m.

Final completion was achieved at Cardinal Langley and Brownhill Learning Community (Saxon Hall site). A number of other interim construction phases were also completed at Middleton Technology School, Holy Family RC & CE College and Brownhill Learning Community (Darnhill site).

As at the end of September 2012, there were seven secondary school sites in construction (Holy Family RC & CE College; Middleton Technology School; Kingsway Park High School; Brownhill Learning Community (Heights Lane site); Falinge Park High School; Wardle High School and St Cuthbert’s RC High School). All schemes confirmed as progressing on programme and to budget. Post-completion works (e.g. demolition, landscaping etc) and 12- month defects period inspections were also ongoing across a number of other sites.

3. Performance Overview

The LEP’s key performance indicators (KPIs) are set out in the Strategic Partnering Agreement. A full summary of the LEP’s performance against these KPIs for Q2 (Jul – Sept) 2012 is set out at Appendix 1, however some key points are highlighted below:

Programme management and project delivery

With the signing of contracts for the Falinge Park, Wardle and St Cuthbert’s schemes in August 2012, the LEP’s design development work for the BSF programme has been fully completed.

Health & Safety

During Q2 (Jul – Sept) 2012 there were no reportable accidents. Five of our schemes (Kingsway Park, Holy Family, Brownhill Learning Community (Heights Lane), Brownhill Learning Community (Darnhill) and Middleton Technology) received Considerate Constructors Scheme monitoring visits during the reporting period. Four sites achieved “Excellent” scores, and one site was judged “Very Good” (only 1 mark off “excellent”). In addition, the Middleton Technology

Page 64 Page 2 of 3 and Brownhill Learning Community (Darnhill) sites were awarded a CCS “Performing Beyond Compliance” certificate.

Reducing adult worklessness

As at the end of Q2 (Jul – Sept) 2012 we had created 37 apprenticeship and 53 job opportunities, and a further 26 shorter-term (e.g. 2 – 6 month) apprenticeship placements. 17% of the operatives working on our sites were resident within the borough.

During Q2 we provided a further 627 hours of curriculum and careers support to schools and the local authority, and 15 adult work experience placements. We also supported a number of university graduate, Princes’ Trust and Construction Youth Trust work placements and we delivered a further 4 Business Action on Homelessness (BAoH) placements on our construction sites.

Supporting the local economy

During Q2 2012, a further £1.5million was spent within the Rochdale borough postcode area, bringing the total local spend to £9.5m (representing 15.33% of the total construction package spend by value).

Added Value

We submitted entries for five of our completed schemes (Hollingworth Business & Enterprise College, Siddal Moor Sports College, Matthew Moss High School, Cardinal Langley RC High School and Brownhill Learning Community (Darnhill) for the Rochdale Borough Design Awards.

We started to work with members of the Rochdale Place Board, Skills Team and secondary schools to organise an interactive “Skills Event” for Year 9 students to learn more about local businesses in the manufacturing & engineering, logistics, construction, IT (digital & media) and public realm sectors, and to “have a go”. [Note : The event will be taking place in March 2013]

During Q2 we also continued our work in project managing the International Year of Cooperatives (IYC) programme of events and the Local Environment Action Fortnight (LEAF) programme of workshops and activities for schools.

APPENDIX 1 : KPI SUMMARY See separate report attached

Page 65 Page 3 of 3 Rochdale BSF : LEP Key Performance Indicators

Summary Report Q2 (JUL – SEPT 2012)

KEY :

Period Status Description R Target not achieved A Work in progress G Target achieved

Heading KPI Overview Q2 2012 Period

Page 66 Status To produce high quality proposals that meet the requirements KPI 1.1 – n/a (no Stage 1 proposals of the local authority and other stakeholders submitted in the reporting period) - KPI 1.1 : Quality of New Project Stage 1 proposals, measured by the percentage of Stage 1 new project proposals approved by the Local Authority in accordance with the SPA in any rolling three year period KPI 1.2 – all New Project Stage 2 proposals approved by the local authority KPI 1.2 : Quality of New Project Stage 2 proposals, measured by G the percentage of Stage 2 new project proposals approved by the Local Authority in accordance with the SPA in any rolling three year period KPI 1.3 – measured annually KPI 1.3 : Satisfaction with partnering services, measured by the A average percentage score of annual surveys To achieve a high quality of design in all BSF schools; To KPI 2.1 – form and content of post- create and maintain sustainable school buildings, and to occupancy questionnaire agreed with A minimise construction waste; To minimise disruption of RMBC; to be issued to the completed existing educational services in schools receiving BSF schools

Rochdale LEP - KPI Summary Report Q2.doc Page 1 of 9 investment KPI 2.2.1 – the local authority has confirmed that all identified condition KPI 2.1 : Client satisfaction of Design Quality, measured by the deficiencies have been addressed in the G average percentage achieved across all completed schools in the schemes completed to date post-occupancy DQI for Schools KPI 2.2.2 – the local authority has KPI 2.2 : Test of conditions, suitability, and sufficiency of schools confirmed that all suitability standard and access, measured by the percentage of all schools that have: issues have been addressed in each G school design, as discussed and agreed (a) a Condition assessment of at least 'A' for new buildings and ‘B’ with the individual schools for refurbishments for all elements of all buildings; KPI 2.2.3 – the local authority has (b) a satisfactory Suitability assessment (such that there are no confirmed that new net capacity shortfalls in teaching spaces, any direct impacts on education are assessments are to be carried out upon A measured as category D, and any health and safety/security completion of each project to confirm the problems are low); and design achieves the planned spaces Page 67 (c) a satisfactory Sufficiency assessment (such that the number of KPI 2.3 – the local authority is satisfied pupil places measured by the net capacity is at least that required that all schemes completed to date have in the Stage 1 and the net building areas are at least that achieved the relevant standards. This recommended by BB98 for the capacity) assessment has been supported by the checks and assessments carried out by KPI 2.3 : School accessibility, measured by the percentage of new the local authority’s technical advisers on build or major refurbishment projects which achieve "reasonable" the design proposals, the checks and G rating on LEA access audits (based on SENDA requirements) inspections carried out by the Independent Certifier during the KPI 2.4 : [Intentionally blank, as per PFS template] construction process and the certification of the projects on completion by Building KPI 2.5 : Construction quality, measured by the percentage of Control officers schools completed which achieve grade 8 or more on the Construction Excellence scale of 1-10 (10= Defect Free, 8 some KPI 2.5 – all schemes completed to date defects but not significant, 5/6 = some with impact on client, 3 = have achieved the required construction G major defects) standards, as confirmed through the certification process described above

Rochdale LEP - KPI Summary Report Q2.doc Page 2 of 9 KPI 2.6 : Operational service quality, measured by the aggregate KPI 2.6 – assessed annually annual payment deductions across all operational schools A contracts as % of maximum annual contract payments to LEP (unitary charges, service fees etc as the case may be) KPI 2.7 – all BSF schools completed KPI 2.7 : ICT infrastructure quality, measured by the percentage of have received a fully functional ICT G BSF schools that received a fully functional ICT service (as service at service commencement specified) on start of operations (i.e. at service commencement) KPI 2.8.1 – all schools completed to date have achieved BREEAM “Very Good” KPI 2.8.1 : Environmental performance, measured by the G percentage of schools meeting or exceeding “Very Good” score against BREEAM criteria KPI 2.8.2 – measured on completion of each scheme A KPI 2.8.2 : Environmental performance of construction, to be measured by tonnes of waste leaving the site as percentage of

Page 68 total production output and as % of construction value KPI 2.8.3 – measured over a 12-month period A KPI 2.8.3 : Environmental performance, to be measured by energy efficiency in operation KPI 2.9 – no lost teaching hours reported due to construction activity KPI 2.9 : Disruption of school operations, measured by the G aggregate number of actual teaching hours lost due to construction activity as % of aggregate number of planned teaching hours lost during the Works KPI 2.10.1 – policy in place and reviewed / updated regularly G KPI 2.10.1 : To adopt an environmental and sustainability policy that requires each key supply chain member to set an environmental management plan for each project KPI 2.10.2 – benchmarks to be set by the sample schemes (Hollingworth, Siddal A KPI 2.10.2 : To meet key sustainability targets, measured by the Moor) and measured for follow on amount of CO2 emitted during the construction process schemes KPI 2.10.3 - benchmarks to be set by the KPI 2.10.3 : To meet key sustainability targets, measured by the sample schemes (Hollingworth, Siddal A amount of mains water consumed during the build Moor) and measured for follow on schemes

Rochdale LEP - KPI Summary Report Q2.doc Page 3 of 9 KPI 2.10.4 : To meet key sustainability targets, measured by the KPI 2.10.4 - measured over a 12-month amount of mains water consumed during the operation period (PFI schemes only) A

To increase the efficiency of procuring new schools KPI 3.1 – n/a (no Stage 1 proposals infrastructure, in terms of procurement timescales and submitted in the reporting period) - predictability of outcome KPI 3.2 – all schemes financially closed KPI 3.1 : Development (Local Authority request for New Project within required timescales Proposal to Approval of Stage 1 Proposal), by measuring the G average number of calendar months (as a rolling average rounded up to the nearest month) taken between the date of the Local KPI 3.3 – all schemes completed to date Authority request for a New Project Proposal and the date of within required timescales (excluding G formal Approval of Stage 1 Proposal extension of time claims and contract variation notices) KPI 3.2 : Design and Procurement (Approval of stage 1 to financial KPI 3.5 – as for KPI 3.3 close or award of contract), by measuring the number of calendar G Page 69 months (rounded up to the nearest month) taken between the date of formal Stage 1 approval and financial close or contract award KPI 3.6 – as for KPI 3.3 KPI 3.3 : Detailed design & construction (from financial G close/contract award to operational commencement at school), by

Rochdale LEP - KPI Summary Report Q2.doc Page 4 of 9 measuring the number of calendar months (rounded up to the KPI 3.7 – no new material contractual nearest month) taken between the date of financial close/contract derogations raised; all proposed award and operational commencement at school derogations reviewed and approved by PfS (NB PfS have now been integrated KPI 3.4 : [not used] into the Education Funding Authority (EFA)) KPI 3.5 : Predictability (design and construction of school), measured by the percentage difference between planned months and actual months between financial close/contract award and G service commencement

KPI 3.6 : Predictability of total project, measured by the percentage difference between planned months and actual months between Stage 1 approval and service commencement

Page 70 KPI 3.7 : No new material contractual derogations raised that PfS consider are not project specific To control whole life costs of BSF schools across the KPI 4.1 – measured annually A programme, and to produce long term cost efficiency

KPI 4.1 : Average total cost of construction, measured by mean KPI 4.2 – measured annually total cost per m2, calculated as the actual final total cost (at A financial close for PFI, at completion for D&B Target Cost) for new construction divided by the gross floor area KPI 4.3 – measured annually A KPI 4.2 : Predictability of initial scheme design fees at Stage 1, measured by the percentage difference between estimated and KPI 4.4 – measured over a 12-month A actual fees for non-sample schemes between commencement and period (PFI schemes only) approval under Stage 1 KPI 4.5.1 – measured over a 12-month A KPI 4.3 : Predictability of initial scheme design fees from Stage 1 period (PFI schemes only) to Stage 2, measured by the percentage difference between estimated and actual fees for non-sample schemes between Stage KPI 4.5.2 – measured over a 12-month A 1 and approval under Stage 2 period (PFI schemes only)

Rochdale LEP - KPI Summary Report Q2.doc Page 5 of 9 KPI 4.4: Life cycle costs, measured by local average for lifecycle KPI 4.5.3 – measured over a 12-month costs compared to national average period (PFI schemes only) A

KPI 4.5.1 : Facilities management costs (where applicable), measured by local average of FM management and administration KPI 4.5.4 – measured over a 12-month A costs per annum compared to national average period (PFI schemes only)

KPI 4.5.2 : Facilities management costs (where applicable), KPI 4.5.5 – measured over a 12-month A measured by local average of building maintenance costs per period (PFI schemes only) annum compared to national average KPI 4.6 - measured annually KPI 4.5.3 : Facilities management costs (where applicable), A measured by local average of caretaking costs per annum compared to national average KPI 4.7 - measured annually A KPI 4.5.4 : Facilities management costs (where applicable),

Page 71 measured by local average of cleaning costs per annum compared KPI 4.8 – measured annually to national average

KPI 4.5.5 : Facilities management costs (where applicable), measured by local average of utilities costs per annum compared to national average

KPI 4.6 : Predictability of external works costs, measured by the A mean variance in external works costs at Stage 2 compared to Stage 1

KPI 4.7 : Predictability of abnormal costs, measured by the mean variance in abnormal costs at Stage 2 compared to Stage 1

KPI 4.8 : Predictability of whole life costs, measured by Whole life costs at outturn compared to Stage 2 and Stage 1

Rochdale LEP - KPI Summary Report Q2.doc Page 6 of 9 The average percentage score of customer satisfaction surveys, KPI 5.1 – measured annually as measured in accordance with survey guidance (Key respondents: LEA/Head Teacher): A

KPI 5.1 : Design and procurement phase

KPI 5.2 : Construction phase KPI 5.2 – measured annually KPI 5.3 : Operational phase A

KPI 5.3 – measured annually A Page 72 To reduce adult worklessness; To decrease the amount of KPI 6.1 – 34 placements delivered. time spent by schools in administering contracts; To ensure Surplus placements are offered back to the highest standards of child protection; To increase RMBC for allocation with other local Training and Work Experience Opportunities; To ensure partners and training providers, for A assistance with pupils' career development example Hopwood Hall College

KPI 6.1 : Offer students work experience opportunities and In addition to this KPI requirement, as at management and knowledge and opportunities of the professions the end of Q2 we had delivered 28 adult involved with the project, by measuring numbers of pupils per work placements school provided with such experience KPI 6.3 – 53 job opportunities created

KPI 6.2 : [not used] G KPI 6.3 : Number of opportunities for employment, measured by numbers of adults provided with such experience opportunity

Rochdale LEP - KPI Summary Report Q2.doc Page 7 of 9 KPI 6.4 – all BSF contract administration KPI 6.4 : Contract Administration, measured by average number of managed by the LEP and site teams hours per week spent by school staff in BSF-related administration G KPI 6.5 : CRB checks, measured by number of failures to carry out CRB checks in accordance with obligations of LEP and Supply Chain in delivering contracts KPI 6.5 – no failures to carry out CRB checks identified KPI 6.6 : To undertake a training programme employing apprentices with a view to achieve a minimum NVQ L2 G

KPI 6.7 : To provide learning and careers information, measured by the number of hours provided KPI 6.6 – 37 apprenticeship opportunities created G

Page 73 In addition to this KPI requirement, as at the end of Q2 we had created 26 shorter- term apprenticeship placements KPI 6.7 – 12 hours of careers support provided during Q2 (bringing the overall total to c 630 hours) G A further 615 curriculum support hours were delivered to schools, Youth Services and the Skills Team during Q2 To maintain a high safety record in construction; To create KPI 7.1 – measured annually extended schools and to improve and encourage use of schools facilities by the community; To increase the A popularity of local schools

KPI 7.1 : Safety, measured by the number of reportable accidents

Rochdale LEP - KPI Summary Report Q2.doc Page 8 of 9 per year (the Accident Incidence Rate) KPI 7.2 – all our schemes are designed to support increased community use. KPI 7.2 : Community use of schools, measured by mean number Actual levels of community use are of hours that BSF schools within a LEP are actually used for non- determined by each school and G school activities compared with prediction in OBC or relevant community use data is held at individual Stage 1 development school level

KPI 7.3 : Popularity of local schools, measured by annual review of KPI 7.3 – all our schemes are designed pupil numbers attending schools benefitting from BSF investment to promote the take up of Rochdale school places. The local authority has confirmed the figures for Year 6 – 7 progression at Borough level as follows:- Sept 08 = 92.22% G Sept 09 = 92.68% Sept 10 = 92.17%

Page 74 Sept 11 = 92.46% Sept 12 = 94.53%

KPI 8.1 : To ensure that BSF commits to delivering local jobs, KPI 8.1 – we are committed to improving measured by tracking and report the %age of the total construction local respend and the use of local packages spend by value with local suppliers within the Borough suppliers. During Q2 2012 an additional of Rochdale on the sample schools £1.55m was spent within the Rochdale A borough postcode, bringing the overall total to £9.5m (15.33% of the total construction value)

Rochdale LEP - KPI Summary Report Q2.doc Page 9 of 9 Agenda Item 6

Subject: Middleton Technology School: Status: For Publication Prescribed Alteration to remove Sixth Form Provision.

Report to : Cabinet Date: 17 th December 2012 Overview & Scrutiny Committee 13th December 2012

Report of: Service Director Support for Learning Email: [email protected] Contact Officer Chris Swift, School Organisation and Development Manager Tel: 01706 925016 Cabinet Member: Councillor Martin , Port folio Holder for Children Schools and Families

Comments from Section 151 Officer x Statutory Officers: Monitoring Officer x

Key Decision: Yes / No Forward Plan x General Exception Special Urgency

1. PURPOSE OF REPORT

1.1 In September 2012 the Governing Body of Middleton Technology School asked the Local Authority to consider closing the Sixth Form at the school; with effect from 31 st August 2103. At it’s meeting held on 17 th September Cabinet agreed to public consultation on the proposal. This report presents to outcome of that consultation, and asks Cabinet to consider whether to publish statutory proposals in the light of that consultation.

2. RECOMMENDATIONS

2.1 Overview and Scrutiny Committee is asked to consider this report, together with the responses to the consultation and to indicate it’s view on whether or not statutory proposals should be published.

2.2 Cabinet is asked to consider this report, together with the responses to the consultation and to decide whether or not statutory proposals should be published for the closure of the Sixth Form at Middleton Technology School.

3. MAIN TEXT INCLUDING ALTERNATIVES CONSIDERED/ CONSULTATION CARRIED OUT

3.1 The Governing Body of Middleton Technology School has considered a report from the Headteacher setting out the implications for the school in continuing with sixth form provision. That report set out the background to the establishment of sixth form provision at the school, it’s place in post 16 provision in Middleton Township and the Borough as a whole. The provision at Middleton Technology School was a vocational offer, consisting initially of 2 diploma courses in Engineering, Society, Health and Development and planned

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Page 75 to be followed by other diplomas in Manufacturing and ICT. These courses were to be part of a collaborative Sixth Form offer in the Township in partnership with St.Anne’s Academy and Cardinal Langley High School.

3.2 In the past the Sixth Form has had up to 70 students in the 2 diploma courses at Level 2 (GCSE equivalent) and Level 3 (A level equivalent). However, the school has not been able to grow the provision to a viable size, and for September 2012 there were only 9 applications to the Sixth Form so it has not been possible to offer any places. There are only 17 students going forward into Year 13 in September 2012. This is not financially viable, nor is it an effective use of resources by the school.

3.3 If the proposal to discontinue the sixth form provision is to proceed there needs to be consideration of the implications for current and future potential students. As indicated above there has been no recruitment to Year 12 for this September. Those students continuing in to Year 13 will be able to complete their programme of study. For future students who wish to access post-16 education these can be accommodated by a range of post 16 providers- other school sixth forms, Hopwood Hall College and Rochdale Sixth Form College.

3.4 The arrangements for consultation on Prescribed Alterations to schools are set out in Department for Education (DfE) statutory and other guidance. Consultation was undertaken between 1 st October 2012 and 18 th November 2012. A copy of the consultation letter is attached as Appendix One, and the full consultation papers were available on the Council website.

3.5 The consultation letter was sent to parents, students, staff of the school; Secondary Headteachers in the Borough, Rochdale Sixth Form College, secretaries of recognised trades unions, neighbouring local authorities, the local MP, the Education Funding Agency, Diocesan Authorities and Middleton Township Councillors.

3.6 There have been 5 responses to the consultation and these are set out in Appendix Two . Middleton Township Committee at it’s meeting held on Thursday 8 th November noted the report. The views expressed are:

• Three parents responded- the main points being that they want the sixth form to continue, that there should be more breadth of provision to make it viable • One school responded wanting clarification on future use of the buildings and implications for admission numbers; • One neighbouring Local Authority responded to the effect that the proposal is unlikely to affect their residents; and • There were no comments from the Staff meeting at Middleton Technology School;

3.7 Before taking a decision on whether to publish statutory proposals, Members must take a view on the response to the consultation- the nature of comments and concerns raised and the number of those comments. Members should also take account of the risk identified in paragraph 7 below.

3.8 Should Cabinet decide to publish statutory proposals there would be a further six week representation period, during which interested parties may make representations on the proposals. At the end of that period Cabinet would then determine the proposal in accordance with statutory guidance for decision makers.

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Page 76

3.9 A copy of the draft Prescribed Information, which must accompany the published proposal, is attached as Appendix Three . At the end of the representation period in making the decision, Cabinet has one of four possible outcomes: to approve the proposal; to approve the proposals with modification; to give a conditional approval to the proposals; or to reject the proposals. Further guidance will be given at the time.

4. FINANCIAL IMPLICATIONS

4.1 Funding for sixth form provision is through the Education Funding Agency, and there are to be changes in how the whole of post-16 funding is determined and allocated. The number of students in the sixth form means that the provision is not financially viable.

4.2 Middleton Technology School applied to the Learning and Skillls Council (LSC) for capital project support for the construction of the sixth form block. LSC approval for £7.23milion was given in February 2009. The implications of this are described in section8 below.

5. LEGAL IMPLICATIONS

5.1 The Local Authority is the Admission Authority for the school and is responsible for undertaking consultation, publishing any statutory proposals and determining those proposals in accordance with statutory and other guidance.

6. PERSONNEL IMPLICATIONS

6.1 The governing body is responsible for managing any staffing changes and meeting any costs associated from their decision to seek closure that might arise following a proposed closure of the Sixth Form.

7. CORPORATE PRIORITIES

7.1 Corporate priorities under “Aiming High” include raising educational achievement and improving skill levels across all age groups. The closure of the small vocationally oriented sixth form at the school will enable the school to prioritise resources for the 11-16 age group. The other providers in the township and the borough (Hopwood Hall, Rochdale Sixth Form College and school sixth forms) will be able to accommodate future displaced demand.

8. RISK ASSESSMENT IMPLICATIONS

8.1 All the issues raised and the recommendation(s) in this report involve risk considerations as set out below: • The sixth form accommodation at the school was funded by the Learning and Skills Council directly with the school (approval given in February 2009). A condition of the funding for the project (paragraph 17 of the Approval letter) states that “Upon completion of the Project the buildings procured must be used by the school for the principal purpose of providing education for 16-19 year old learners”. Paragraph 18 of the letter goes on “In the event of a breach of any of the terms and conditions contained in this letter, the LSC may exercise all or any of the following rights:

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Page 77 a) to require the repayment, in whole or in [part, of sums paid by the LSC hereunder, b) to require the payment of interest in respect of any period during which a sum due to the LSC hereunder remains unpaid; and c) to withhold either in whole or in part funding that would otherwise have been payable to the school under this letter.” The LSC has been replaced by the Education Funding Agency (EFA) and is a statutory consultee. Discussion with the EFA to date indicate that provided the accommodation is used for school provision there would be no clawback. The EFA has now asked for information on the future use of the building and whether there is future demand for post 16 expansion. A response has been submitted indicating that the buildings would continue to be used for educational purposes. We now await the response from the EFA. • The potential clawback would be the responsibility of the Local Authority, as the maintaining Authority for the school, therefore a final decision on statutory proposals would not be made until we know the position of EFA.

9. EQUALITIES IMPACTS

9.1 Workforce Equality Impacts Assessment

There are no workforce equality issues arising form this report.

9.2 Equality/Community Impact Assessments

A copy of the Equality Impact Assessment is attached as Appendix Four . The following equality/community issues arise from the issues raised and the recommendation(s) in this report involve risk considerations as set out below: ••• The closure of the Sixth Form at Middleton Technology school will reduce choice to a small degree. However, alternative provision is available at other school sixth forms on the township. Provision for post 16 students is also available at Rochdale Sixth Form College and Hopwood Hall College.

Background Papers Document Place of Inspection Making Changes to Mainstream http://www.dcsf.gov.uk/schoolorg/data/guidance_Documents/Other%20Changes%20Guide%202010 Schools- 02-01-DM%20only.doc Decision Makers Guidance

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Page 78 APPENDIX ONE – Consultation Proposal

CHILDREN, SCHOOLS & FAMILIES

SUPPORT FOR LEARNING SERVICE

Sandra Bowness Middleton Technology School Service Director

E-mail: [email protected]

Date: 1st October 2012 To: Parents, Pupils, Staff of Middleton Technology School, Rochdale Secondary Schools, Secretaries of Recognised Trades Unions, neighbouring Local Authorities, Diocesan Authorities, Education Funding Agency, MPs for Heywood, Middleton and Rochdale cc: Middleton Township Councillors,

Dear Sir/Madam,

PROPOSED CLOSURE OF MIDDLETON TECHNOLOGY SCHOOL SIXTH FORM PROVISION IN 2013.

The reason for this letter is to tell you that following a request from the Governing Body of the school, the Local Authority is considering the closure of the Sixth Form at Middleton Technology School at the end of August 2013. Before it takes the decision, the Local Authority wants to hear your views about the proposed closure.

What is being proposed? The proposal is to close the Sixth Form Provision at Middleton Technology School on 31 st August 2013. Sixth Form provision for Middleton Township will continue to be provided through a combination of provision- Rochdale Sixth Form College, Hopwood Hall College, St. Anne’s Academy and Cardinal Langley RC High School. There are other post-16 providers in adjacent local authority areas.

Why does the Local Authority want to do this? The Governing Body has looked at the educational and financial viability of continuing with the small sixth form provision at the school. The small numbers of students, together with changes to the funding arrangements for school sixth forms means that the school cannot afford to continue with a sixth form. The Local Authority has considered the views of the Governing Body and in the interests of the school has agreed to consult on proposals to close the sixth form.

What would happen and when? The Sixth Form would close on 31 st August 2013. The last admission to year 12 would have been September 2012, but there was insufficient demand to justify starting new courses. Those students who have started their Year 13 programme this September will be able to finish their studies at the school unaffected.

Is that the only change proposed by the Local Authority? Yes. The only change the Local Authority is consulting on is to close the Sixth Form.

How will the closure be managed? The Governing Body will plan the curriculum and staffing implications of the change in the context of managing the school budget.

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Page 79 Further information Further information on this proposal is available on the Council Website www.rochdale.gov.uk/about_the_council/_more_on_about_the_council/consultations.aspx or the School website www.middtech.com follow the link to ‘6th form closure consultation’

Consultation There is a 7 week consultation period starting on 1 st October 2012. This ends at midnight on 18 th November 2012.

Who takes the decision? On 17 th December the Local Authority will consider all responses received within the consultation period. It will decide whether to publish statutory proposals to close the Sixth Form in 2013. If the Local Authority decides to publish proposals, at the end of a 6 week representation period the Local Authority will then make the final decision in accordance with Statutory Guidance and Regulations.

How can I make my views known? Meetings have been arranged as follows- School Council 10.35am on 15 th October 2012 LE 1 in the School School Staff 3pm on 8 th October 2012 Main hall in the School Open Drop-in for Starts 4pm until 6.30pm Wednesday School hall, Middleton Parents & carers 17 th October Technology School

The closing date for comments is midnight on 18 th November 2012 Comments should be sent to [email protected] , or in writing to Dawn Jennings, School Support Officer, Rochdale Metropolitan Borough Council, Schools Service, PO Box 70, Municipal Offices, Smith Street, Rochdale OL16 1YD or via the consultation website www.rochdale.gov.uk/about_the_council/_more_on_about_the_council/consultations.aspx

Yours Faithfully

Sandra Bowness Service Director Support for Learning

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Page 80

APPENDIX TWO: RESPONSES TO CONSULTATION

All received via email • Siddal Moor Sports College– 2nd October @ 9.45am I realise there are difficulties as to the Local Authority control in this matter, nevertheless I would like to see the consultation have an open approach to the furture PAN for the School and any plans in place for future use of the buildings. Without this a consultation would have very littlle meaning. It appears they have already in effect closed the provision.

• Mrs W – 2nd October @ 14.09 I am contacting yourselves to express my objections to the proposed closure of the 6th Form at Middleton Technology school. My son has just begun year 7, had I have known there would not be the above provision and given that my son will be required to stay in eduction until he is 18 I would not have opted for the above school. The problem is around low intake, surely canvasing the existing pupils into what courses they would prefer to take then piloting this would at least give the pupils an option, it seems that there are too few courses therefore you would expect a low demand. I would like to see proactive evidence of the school and the local authority trying to improve the above situation therefore allowing existing pupils to continue with their eductation with the least disruptive option or is this proposal already signed and sealed as is so often the case. If I wanted my son to use the 6th form facilites at other schools I would have sent him there.

• Calderdale MBC – 4th October @ 11.05 Thank you for the opportunity to comment on the proposed closure of Middleton Technology College Sixth Form. From reading the literature on your web site I do not believe there will be any impact on Calderdale young people, parents or schools.

• DG – 6th November @ 13.06 I think it is a little unfair of the school to close the facility, my daughter is due to leave midd tech next year and she is now looking at going to rochdale six form college, i understand that the number of children attending was low, maybe the school should look at the demand for courses? i hope the school re considers the closure!

Received by response form at the open evening (transcribed from the written version) KW – 17 th October @ 7pm 1. Disturbed at potential inflexibility to mix A Level and ‘vocational’ based subjects. 2. Middleton A Level provision is biased to faith based schools, this would limit choice for atheist pupils.

Suggest Q what subjects are covered where, throughout the RMBC would be helpful for forward planning for parents.

Middleton Technology School - Staff Meeting Monday 8 th October 2012 @ 3pm Consultation on proposed closure of MTS Sixth Form Comments: None Questions: None

……………………………………………

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Page 81 APPENDIX THREE: DRAFT- PRESCRIBED INFORMATION

MIDDLETON TECHNOLOGY SCHOOL PROPOSED CLOSURE OF SIXTH FORM

PROPOSALS FOR PRESCRIBED ALTERATIONS OTHER THAN FOUNDATION PROPOSALS: Information to be included in a complete proposal Extract of Part 1 of Schedule 3 and Part 1 of Schedule 5 to The School Organisation (Prescribed Alterations to Maintained Schools)(England) Regulations 2007 (as amended):

In respect of a Governing Body Proposal : School and governing body’s details 1. The name, address and category of the school for which the governing body are publishing the proposals. N/A

In respect of an LEA Proposal : School and local education authority details 1. The name, address and category of the school. Middleton Technology School Kenyon Lane, Middleton, Manchester, M24 2GT Community School

Implementation and any proposed stages for implementation 2. The date on which the proposals are planned to be implemented, and if they are to be implemented in stages, a description of what is planned for each stage, and the number of stages intended and the dates of each stage. The full proposals will be implemented by 31 st August 2013. There was no new intake of pupils in the 6 th form for the year 2012/13.

Objections and comments 3. A statement explaining the procedure for making representations, including — (a) the date prescribed in accordance with paragraph 29 of Schedule 3 (GB proposals)/Schedule 5 (LA proposals) of The School Organisation (Prescribed Alterations to Maintained Schools) (England) Regulations 2007 (as amended), by which objections or comments should be sent to the local education authority; and (b) the address of the authority to which objections or comments should be sent. Any person can make representations on the proposals by sending them in writing, by 18 th November 2012, to: Dawn Jennings, School Support Officer, Rochdale Metropolitan Borough Council, Schools Service, PO Box 70, Municipal Offices, Smith Street, Rochdale OL16 1YD or via email [email protected] or via the RMBC website www.rochdale.gov.uk/about_the_council/_more_on_about_the_council/consultations.aspx

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Page 82 Alteration description 4. A description of the proposed alteration and in the case of special school proposals, a description of the current special needs provision. The alteration proposed is the removal of the school’s 6th form provision by 31 st August 2013. Sixth Form provision for Middleton Township will continue to be provided through a combination of provision- Rochdale Sixth Form College, Hopwood Hall College, St. Anne’s Academy and Cardinal Langley RC High School. There are other post-16 providers in adjacent local authority areas.

School capacity 5. —(1) Where the alteration is an alteration falling within any of paragraphs 1 to 4, 8 , 9 and 12-14 of Schedule 2 (GB proposals)/paragraphs 1-4, 7, 8, 18, 19 and 21 of Schedule 4 (LA proposals) to The School Organisation (Prescribed Alterations to Maintained Schools) (England) Regulations 2007 (as amended), the proposals must also include — (a) details of the current capacity of the school and, where the proposals will alter the capacity of the school, the proposed capacity of the school after the alteration; The new net capacity is being re-assessed to take account of both BSF re- modelling and the availability of the sixth form area for teaching purposes.

(b) details of the current number of pupils admitted to the school in each relevant age group, and where this number is to change, the proposed number of pupils to be admitted in each relevant age group in the first school year in which the proposals will have been implemented; The school has a PAN of 210 and currently has a NOR of 1,023 11-16 (1,040 for 11-18). From September 2013 the school will have a PAN 240 and successive years, subject to Net Capacity assessment, (proposed Net capacity of 1,200) in line with the new build

(c) where it is intended that proposals should be implemented in stages, the number of pupils to be admitted to the school in the first school year in which each stage will have been implemented; N/A

(d) where the number of pupils in any relevant age group is lower than the indicated admission number for that relevant age group a statement to this effect and details of the indicated admission number in question. N/A

(2) Where the alteration is an alteration falling within any of paragraphs 1, 2, 9, 12 and 13 of Schedule 2 (GB proposals) /paragraphs 1, 2, 8, 18 ands 19 of Schedule 4 (LA proposals) to The School Organisation (Prescribed Alterations to Maintained Schools) (England) Regulations 2007 (as amended), a statement of the number of pupils at the school at the time of the publication of the proposals. There are currently 1,023 pupils on roll aged 11-16, no pupils in year 12 and 17 pupils in Year 13

Implementation 6. Where the proposals relate to a foundation or voluntary controlled school a statement as to whether the proposals are to be implemented by the local education authority or by the

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Page 83 governing body, and, if the proposals are to be implemented by both, a statement as to the extent to which they are to be implemented by each body. N/A

Additional Site 7. —(1) A statement as to whether any new or additional site will be required if proposals are implemented and if so the location of the site if the school is to occupy a split site. No additional site will be required

(2) Where proposals relate to a foundation or voluntary school a statement as to who will provide any additional site required, together with details of the tenure (freehold or leasehold) on which the site of the school will be held, and if the site is to be held on a lease, details of the proposed lease. N/A

Changes in boarding arrangements 8. —(1) Where the proposals are for the introduction or removal of boarding provision, or the alteration of existing boarding provision such as is mentioned in paragraph 8 or 21 of Schedule 2 (GB proposals)/7 or 14 of Schedule 4 to The School Organisation (Prescribed Alterations to Maintained Schools) (England) Regulations 2007 (as amended) — (a) the number of pupils for whom it is intended that boarding provision will be made if the proposals are approved; N/A

(b) the arrangements for safeguarding the welfare of children at the school; N/A

(c) the current number of pupils for whom boarding provision can be made and a description of the boarding provision; and N/A

(d) except where the proposals are to introduce boarding provision, a description of the existing boarding provision. N/A

(2) Where the proposals are for the removal of boarding provisions or an alteration to reduce boarding provision such as is mentioned in paragraph 8 or 21 of Schedule 2 (GB proposals)/7 or 14 of Schedule 4 (LA proposals) to The School Organisation (Prescribed Alterations to Maintained Schools) (England) Regulations 2007 (as amended) — (a) the number of pupils for whom boarding provision will be removed if the proposals are approved; and N/A

(b) a statement as to the use to which the former boarding accommodation will be put if the proposals are approved. N/A

Transfer to new site 9. Where the proposals are to transfer a school to a new site the following information—

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Page 84 (a) the location of the proposed site (including details of whether the school is to occupy a single or split site), and including where appropriate the postal address; N/A

(b) the distance between the proposed and current site; N/A

(d) the accessibility of the proposed site or sites; N/A

(e) the proposed arrangements for transport of pupils to the school on its new site; and N/A

(f) a statement about other sustainable transport alternatives where pupils are not using transport provided, and how car use in the school area will be discouraged. N/A

Objectives 10. The objectives of the proposals. To discontinue the sixth form provision at Middleton Technology School. This is because student demand and post 16 funding arrangements mean that it is not financially viable to continue.

Consultation 11. Evidence of the consultation before the proposals were published including— (a) a list of persons who were consulted; (b) minutes of all public consultation meetings; (c) the views of the persons consulted; (d) a statement to the effect that all applicable statutory requirements in relation to the proposals to consult were complied with; and (e) copies of all consultation documents and a statement on how these documents were made available. The Local Authority will consult with the following prior to publication of proposals: • Parents of children currently attending Middleton Technology College, • Pupils and students at the school • Headteachers of Middleton primary schools • Rochdale Borough Secondary Schools • All staff • The local MPs and Middleton and Hopwood elected members • Secretaries of Recognised Trades Unions • Representatives from the Diocese • Education Funding Agency • All neighbouring Local Authorities This list will be updated after the closure of the consultation.

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Page 85

All documents related to the consultation are available on www.rochdale.gov.uk/about_the_council/_more_on_about_the_council/consultations.aspx or the School website www.middtech.com - follow the link to ‘6th form closure consultation’

Project costs 12. A statement of the estimated total capital cost of the proposals and the breakdown of the costs that are to be met by the governing body, the local education authority, and any other party. Removal of Sixth form provision itself does not require capital support.

13. A copy of confirmation from the Secretary of State, local education authority and the Learning and Skills Council for England (as the case may be) that funds will be made available (including costs to cover any necessary site purchase). N/A

Age range 14. Where the proposals relate to a change in age range, the current age range for the school. 11 - 18

Early years provision 15. Where the proposals are to alter the lower age limit of a mainstream school so that it provides for pupils aged between 2 and 5— (a) details of the early years provision, including the number of full-time and part-time pupils, the number and length of sessions in each week, and the services for disabled children that will be offered; N/A

(b) how the school will integrate the early years provision with childcare services and how the proposals are consistent with the integration of early years provision for childcare; N/A

(d) assessment of capacity, quality and sustainability of provision in schools and in establishments other than schools who deliver the Early Years Foundation Stage within 3 miles of the school; and N/A

(e) reasons why such schools and establishments who have spare capacity cannot make provision for any forecast increase in the number of such provision. N/A

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Page 86 Changes to sixth form provision 16. (a) Where the proposals are to alter the upper age limit of the school so that the school provides sixth form education or additional sixth form education, a statement of how the proposals will— (i) improve the educational or training achievements; (ii) increase participation in education or training; and (iii) expand the range of educational or training opportunities for 16-19 year olds in the area; N/A

(b) A statement as to how the new places will fit within the 16-19 organisation in an area; N/A (c) Evidence — (i) of the local collaboration in drawing up the proposals; and (ii) that the proposals are likely to lead to higher standards and better progression at the school; N/A (d) The proposed number of sixth form places to be provided. N/A

17. Where the proposals are to alter the upper age limit of the school so that the school ceases to provide sixth form education, a statement of the effect on the supply of 16-19 places in the area. Sixth Form provision for Middleton Township will continue to be provided through a combination of providers - Rochdale Sixth Form College, Hopwood Hall College, St. Anne’s Academy and Cardinal Langley RC High School. There are other post- 16 providers in adjacent local authority areas.

Special educational needs 18. Where the proposals are to establish or change provision for special educational needs— (a) a description of the proposed types of learning difficulties in respect of which education will be provided and, where provision for special educational needs already exists, the current type of provision; N/A

(b) any additional specialist features will be provided; N/A

(d) details of how the provision will be funded; N/A

(e) a statement as to whether the education will be provided for children with special educational needs who are not registered pupils at the school to which the proposals relate;

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Page 87 N/A

(f) a statement as to whether the expenses of the provision will be met from the school’s delegated budget; N/A

(g) the location of the provision if it is not to be established on the existing site of the school; N/A

(h) where the provision will replace existing educational provision for children with special educational needs, a statement as to how the local education authority believes that the new provision is likely to lead to improvement in the standard, quality and range of the educational provision for such children; and N/A

(i) the number of places reserved for children with special educational needs, and where this number is to change, the proposed number of such places. N/A

19. Where the proposals are to discontinue provision for special educational needs— (a) details of alternative provision for pupils for whom the provision is currently made; N/A

(b) details of the number of pupils for whom provision is made that is recognised by the local education authority as reserved for children with special educational needs during each of the 4 school years preceding the current school year; N/A

(c) details of provision made outside the area of the local education authority for pupils whose needs will not be able to be met in the area of the authority as a result of the discontinuance of the provision; and N/A

(d) a statement as to how the proposer believes that the proposals are likely to lead to improvement in the standard, quality and range of the educational provision for such children. N/A

20. Where the proposals will lead to alternative provision for children with special educational needs, as a result of the establishment, alteration or discontinuance of existing provision, the specific educational benefits that will flow from the proposals in terms of— (a) improved access to education and associated services including the curriculum, wider school activities, facilities and equipment with reference to the local education authority’s Accessibility Strategy; (b) improved access to specialist staff, both educational and other professionals, including any external support and outreach services; (c) improved access to suitable accommodation; and (d) improved supply of suitable places. N/A

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Page 88 Sex of pupils 21. Where the proposals are to make an alteration to provide that a school which was an establishment which admitted pupils of one sex only becomes an establishment which admits pupils of both sexes— (a) details of the likely effect which the alteration will have on the balance of the provision of single sex-education in the area; N/A

(b) evidence of local demand for single-sex education; and N/A

(c) details of any transitional period which the body making the proposals wishes specified in a transitional exemption order (within the meaning of section 27 of the Sex Discrimination Act 1975). N/A

22. Where the proposals are to make an alteration to a school to provide that a school which was an establishment which admitted pupils of both sexes becomes an establishment which admits pupils of one sex only— (a) details of the likely effect which the alteration will have on the balance of the provision of single-sex education in the area; and N/A

(b) evidence of local demand for single-sex education. N/A

Extended services 23. If the proposed alterations affect the provision of the school’s extended services, details of the current extended services the school is offering and details of any proposed change as a result of the alterations. The closure of the 6 th form does not affect the provision of extended services at the school.

Need or demand for additional places 24. If the proposals involve adding places— (a) a statement and supporting evidence of the need or demand for the particular places in the area; N/A

(b) where the school has a religious character, a statement and supporting evidence of the demand in the area for education in accordance with the tenets of the religion or religious denomination; N/A

(c) where the school adheres to a particular philosophy, evidence of the demand for education in accordance with the philosophy in question and any associated change to the admission arrangements for the school. N/A

25. If the proposals involve removing places— (a) a statement and supporting evidence of the reasons for the removal, including an assessment of the impact on parental choice; and

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Page 89 The removal of sixth form places inevitably reduces parental and student ‘choice’. The Governing Body believes, however, that it is not sustainable and that it is financially unviable. Furthermore, by attempting to retain the 6 th form there would be a significant negative impact upon its 11-16 provision at a time when standards have significantly risen. The evidence in Rochdale is clear: at post-16, students are increasingly choosing to attend a college rather than school-based provision. Sixth Form provision for Middleton Township will continue to be provided through a combination of provision- Rochdale Sixth Form College, Hopwood Hall College, St. Anne’s Academy and Cardinal Langley RC High School. There are other post-16 providers in adjacent local authority areas.

(b) a statement on the local capacity to accommodate displaced pupils. Current students will be able to complete their study programmes. Sixth Form provision for Middleton Township will continue to be provided through a combination of provision- Rochdale Sixth Form College, Hopwood Hall College, St. Anne’s Academy and Cardinal Langley RC High School. There are other post-16 providers in adjacent local authority areas.

Expansion of successful and popular schools 25A. (1) Proposals must include a statement of whether the proposer considers that the presumption for the expansion of successful and popular schools should apply, and where the governing body consider the presumption applies, evidence to support this.

(2) Sub-paragraph (1) applies to expansion proposals in respect of primary and secondary schools, (except for grammar schools), i.e. falling within: (a) (for proposals published by the governing body) paragraph 1 of Part 1 to Schedule 2 or paragraph 12 of Part 2 to Schedule 2; (b) (for proposals published by the LA) paragraph 1 of Part 1 to Schedule 4 or 18 of Part 4 to Schedule 4 of the School Organisation (Prescribed Alterations to Maintained Schools) (England) Regulations 2007 (as amended). N/A

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Page 90 APPENDIX FOUR: EQUALITY IMPACT ASSESSMENT

Equality Impact Proforma

1. State which function you are assessing and identify who should be involved in the equality impact analysis Policy/Service Area Selected

MIDDLETON TECHNOLOGY SCHOOL

What function, policy, procedure or practice is being assessed?

Closure of school Sixth Form from 31 st August 2013

Who is responsible for it? Council or Other Organisation/Partnership?

Rochdale Council as the Admission Authority for the school is responsible for proposals to change the range of the school. The Governing Body of the school is responsible for the day to day operation of the school and decisions about provision.

What are the aims and objectives of the function, policy, procedure or practice?

Closure of School Sixth Form

Who are the key stakeholders?

Middleton Technology School- staff, pupils and governors

Lead Officer for this analysis (i.e. service manager who will co -ordinate the EIA)

Chris Swift

Others consulted and involved in the an alysis (i.e. colleagues/peers/key internal and external stakeholders)

Middleton Technology School Consultation arrangements on this proposal must comply with statutory guidance.

2. Identify the scope of the equality impact assessment

Please provide a summary of:

§ What is to be included in this impact assessment/what issues will you consider? i.e. are all aspects of the policy/service to be covered or is it confined to a limited area? Please explain. This is likely to reflect the relevance to equality of different aspects.

§ Does this service/policy have link to other service areas, or other Equality Impact Assessments?

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Page 91 1. A key consideration for the school is the financial viability of the current sixth form provision, because of the effect that has on resources available to the rest of the school. The low numbers interested in joining the sixth form, together with changes in funding arrangements for sixth forms means that it is no longer cost effective to continue the programmes.

2. Under education legislation the school is responsible for the management of the school and the curriculum. The Local Authority is the Admission Authority for the school and is responsible for making any changes to the age range of the school- which is what this proposal entails.

3. There are no links to other service areas.

3.State the data that you have considered for this assessment and any gaps in data identified. What action will be taken to close any data gaps?

1. The sixth form provision at Middleton Technology School is a vocational offer, consisting initially of 2 diploma courses in Engineering, Society, Health and Development and planned to be followed by other diplomas in Manufacturing and ICT. These courses were to be part of a collaborative Sixth Form offer in the Township in partnership with St.Anne’s Academy and Cardinal Langley High School.

2. In the past the Sixth Form has had up to 70 students in the 2 diploma courses at Level 2 (GCSE equivalent) and Level 3 ( A level equivalent). However, the school has not been able to grow the provision to a viable size, and for September 2012 there were only 9 applications to the Sixth Form so it has not been possible to offer any places. There are only 17 students going forward into Year 13 in September 2012. This is not financially viable, nor is it an effective use of resources by the school.

3. If the proposal to discontinue the sixth form provision is to proceed there needs to be consideration of the implications for current and future potential students. As indicated above there has been no recruitment to Year 12 for this September. Those students continuing in to Year 13 will be able to complete their programme of study. For future students who wish to access post-16 education these can be accommodated by a range of post 16 providers- other school sixth forms, Hopwood Hall College and Rochdale Sixth Form College.

4. Assess the impact the policy/service has on equality will reference to different groups or communities. To do this, consider the questions on page 5 of the guidance, which relate to unequal outcomes or disadvantage; access barriers; unmet needs; encouraging participation; fostering good relations. The Equality Impact Assessment Checklist may also be helpful at this stage.

Race Equality n/a

Disabled Peo ple n/a Carers

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Page 92 n/a Gender n/a Older and Younger People

The proposal affects young people who would otherwise seek a place in the Sixth Form at the school. There is a range of post-16 and Sixth Form provision available to potential students in the Township- through school sixth forms, Hopwood Hall College or Rochdale Sixth Form College, and this therefore reduces the impact of the removal of this provision at one school.

Students who are currently in Year 13 will be able to complete their programmes at the school without disadvantage.

People who are Socio -Economically Disadvantaged n/a Religion or Belief n/a Sexual Orientation n/a Gender Reassignment n/a Pregnant Women or Those on Maternity Leave n/a Marriage or Civil Partnership n/a

5. Conclusions and Recommendations

What are the main conclusions from this analysis? The continuation of Sixth Form provision at the school (with low overall numbers, a narrow curriculum range and with changes to the funding regime for post 16 provision) is no longer viable. Reverting to an 11-16 age range will enable the school to focus entirely on that age range.

What are your recommendations? Equality objectives and targets to address the unequal impact/unmet needs/barriers/low participation

There is sufficient alternative provision in the township and elsewhere in the borough to meet potential displaced demand. Those students who would have wanted to continue their education at the school have been supported by the school to make alternative choices. The school is also ensuring that current Year 13 students are able to complete their programmes at the school. Suggested actions to meet those targets No specific actions are required

6. Consult your stakeholders on the main findings and conclusions of the equality impact analysis and ask for their comments. State your consultation and inclusion methodology.

The Consultation and Inclusion Methodology Used

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Page 93 Consultation of the proposal must comply with statutory guidance. The consultees comprise the following: Parents, Pupils, Staff, Middleton Technology School, All Rochdale Secondary Schools, Secretaries of Recognised Trades Unions, neighbouring Local Authorities, local MPs Middleton Township Councillors. Education Funding Agency

Consultation documents will be published on the Council and school websites, there will be open drop-in sessions.

7. Produce an impact analysis action plan for 2012/13. Details of this should be included in your service delivery plan.

8. Equality impact analysis sign off Name Position Date

Chris Swift School Organisation & 23-08-12 Development Manager

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Page 94 Agenda Item 7

Subject: School Admission Arrangements Status: for publication 2012 Admission Round

Report to : Overview and Scrutiny Committee Date: 13 th December 2012

Report of: Chris Swift Email: [email protected] (Support for Learners Service) Tel: 01706 925016 Cabinet Member: Councillor Martin Portfolio Holder for Children Schools and Families

PURPOSE OF REPORT 1. The purpose of this report is to present to Overview and Scrutiny Committee information on the School Allocation and Appeal Process for the 2012 Admission round.

RECOMMENDATIONS 2. Members are asked to consider this report and to note the information on the admissions process for 2102.

BACKGROUND 3. The allocation process starts in the previous admission year with the determination of arrangements for the relevant year, which are then published in the admissions booklet. A copy of these arrangements is attached as Document One . This sets out the admission allocation process which has to be followed. This process was consulted on, and is in compliance with the School Admissions Code 2012.

4. The next stage in the overall process is to ensure there are sufficient Reception Class places available for all children who want them. During last school year (Spring Term) consultation was undertaken across the Borough, which set out information on expected demand for extra Reception class places, and proposals for meeting that demand. The outcome of that consultation was considered by Cabinet in March 2012 and the outcomes reported to schools in May.

5. Copies of the consultation documents and the letter to schools following Cabinet approval are set out in Document Two .

ALLOCATIONS PROCESS- PRIMARY 6. The table below summarises at Borough level the number of first preferences received and places offered on the national offer day. It shows that on 15 th April 2012, 2777 children applied for school places and of these 2394 (86%) received their first preference. There were 256 vacancies. On the offer date 94 (3.7%) parents did not get any of their preferences. Full details at school level are set out in Document Three .

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Page 95 7. SUMMARY OF ALLOCATIONS (Primary Schools) : SUMMARY: PRIMARY ADMISSIONS AND APPEALS 2012 ADMISSIONS ROUND PAN Extra no.of no.of % Places No.of No. Places 1st 1st 1st R Prefs prefs prefs at 15April Appeals Appeals at 21Sept Township Places Rec'd Offered Offered Offered Vacant Upheld Offered Vacant HEYWOOD 370 45 385 312 81% 378 37 15 0 379 37 MIDDLETON 568 45 557 503 90% 562 21 7 0 585 28 PENNINES 407 39 402 330 82% 405 41 7 0 410 36 ROCHDALE 1529 85 1451 1263 87% 1472 142 42 2 1511 105 BOROUGH 2874 214 2795 2408 86% 2817 241 71 2 2885 206

LATE APPLICATIONS (Primary Schools) 8. Late applications are always an issue- even where there is an older sibling already in the preferred school. Between 15 th April and 25 th September there were a total of 395 late applications for Reception Class places. All these children were offered places within statutory walking distances.

APPEALS- (Primary Schools) 9. Between May and September a total of 71 Appeals were heard for Reception Classes, 2 were upheld, the rest refused. Document Three sets out the information at school level.

ALLOCATION PROCESS- SECONDARY 10. The table below summarises at Borough level the number of first preferences received and places offered on the national offer day. It shows that on 1st March 2012, 2228 secondary places were offered. Within that number there were 2150 first preferences and of these 2075 got their first preference (96.5%) On Offer day there were 321 vacant places. Full details at school level are set out in Document Three .

11. SUMMARY OF ALLOCATIONS (Secondary Schools) : SUMMARY: SECONDARY ADMISSIONS AND APPEALS 2012 ADMISSIONS ROUND PAN no.of no.of % Places No.of No. Places 1st 1st 1st Prefs prefs prefs at 1 st March Appeals Appeals at 21Sept Rec'd Offered Offered Offered Vacant Upheld Offered Vacant Borough 2550 2150 2075 96.5 2228 321 23 5 2320 236

APPEALS- (Secondary Schools) 12. Between May and September a total of 23 Appeals were heard for Secondary admission, all at one school, 5 of which were upheld. Document Three sets out the information at school level.

CONCLUSION 13. This report is a summary of the number of applications received for school places at Primary admission and secondary transfer. It also summarises the Appeals held for this admission round.

CHS 26-11-12

There are no background papers to this report

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Page 96 DOCUMENT ONE- ADMISSION ARRANGEMENTS

CO -ORDINATED ADMISSION SCHEME for ROCHDALE LOCAL AUTHORITY MAINTAINED SECONDARY SCHOOLS 2013-14

1. Rochdale Local Authority continues to operate a co-ordinated admissions scheme. The scheme requires that all parents living in the Borough apply for a place at a maintained school either inside or outside the Borough on a common application form to Rochdale Local Authority. Independent Schools are not included in the co-ordinated scheme.

2. Rochdale Local Authority, as the admissions authority for community high schools in Rochdale, will be responsible for determining who is allocated a place at these schools in accordance with the Local Authority’s published admissions policy.

3. For Foundation, Voluntary Aided schools and Academies, the Governing Body of the school is the admissions authority and as such will be responsible for determining the allocation of places at the school in accordance with its published admission policy.

4. For schools maintained by neighbouring Local Authorities, (Bury, Calderdale, Lancashire, Manchester and Oldham), the relevant admissions authority i.e. the Local Authority or the school’s Governing Body will be responsible for determining who is allocated a place.

Application Process 5. The parents/carers of all Year 6 pupils resident in the Borough will be requested to apply for a maintained high school place to Rochdale Local Authority, their home authority.

6. All parents/carers will be requested to state up to four preferences on a standard Common Application Form. (Some Voluntary Aided Schools may require supplementary information to that contained on the Common Application Form. In such cases the Governing Body will request this information). Parents will be able to state reasons for their preferences.

7. A copy of the information booklet and Common Application Form will be made available on Rochdale Council’s web site by 1st September 2012 . An admission pack, including a “Transferring to High School” information booklet and the common application form, will be available from the Local Authority on request.

8. Rochdale residents should return the completed Common Application Form to their current Rochdale Local Authority primary school or Rochdale Local Authority no later than the closing date of 31 st October 2012 . If schools receive forms by mistake they should inform the maintaining Local Authority in order to ensure that the Local Authority receives a completed Common Application Form.

9. All preferences for Rochdale Local Authority maintained community secondary schools will be treated equally and where possible parents/carers will be offered their highest ranked preference. Parents/Carers who want to express a preference for a Voluntary Aided, Foundation school, or Academy or a school maintained by another authority, will be advised in the Transfer to Secondary School booklet to check the ranking policy with the appropriate school or local authority.

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Page 97 Processing Applications 10. Rochdale Local Authority will notify other Local Authorities of preferences for their schools by 16 th November 2012 . The relevant admission authority will be responsible for determining who is offered a place.

11. Rochdale Local Authority will notify Voluntary Aided, Foundation schools and Academies within the Rochdale Local Authority area by 30th November 2012 . The governing bodies of those schools are responsible for determining who is offered a place.

12. The governing bodies of Voluntary Aided, Foundation schools and Academies within the borough will rank all applications in priority order, including those who cannot be offered a place initially, on their decisions list which will be returned to the Local Authority by 14 th December 2012 .

13. Rochdale Local Authority will inform other local authorities of offers to be made to pupils resident within their boundaries and request offers they will be making to Rochdale Borough residents by 18 th January 2012 .

Determining Offers 14. If more than one school place can be offered by any admission authority, a single offer will be made for the school that the parent/carer has ranked the highest. If a parent/carer has ranked a preference for a school in another Local Authority higher than a school in Rochdale and Rochdale is informed by that Local Authority that it is in a position to offer a place, Rochdale Local Authority will not offer a place at a school in Rochdale.

15. If Rochdale Local Authority is unable to offer a place to any Rochdale resident a preference stated on the form and is informed that no other admission authority is able to offer a place at the parent’s/carer’s preferred school, Rochdale Local Authority will inform the parent/carer in writing. In this letter the parent/carer will be offered a place at the closest community or voluntary controlled school to their home address that has places available. The parent/carer will also be notified of their right of appeal for schools that are oversubscribed.

Notifying Parents/Carers of Decisions 16. Rochdale Local Authority will notify Rochdale residents by second class post of places that can be offered at all maintained Rochdale schools on 1st March 2013 . Online applicants will be sent an email after 6am on the same day.

17. Parents/carers are requested to accept or decline the place offered on the reply slip provided no later than 15 th March 2013 .

18. Rochdale Local Authority has also agreed with the following local authorities that it will send to the parents/carers of pupils who reside in Rochdale notification of offers of places that can be made to schools maintained by them on their behalf on 1st March 2013 :- Bury, Manchester, Oldham, Calderdale and Lancashire

Late Applications 19. Applications received after the closing date of 31 st October 2012 will be treated as late applications. The Local Authority will only accept applications received after the deadline if there is a genuine and good reason for doing so. This would include situations where pupils move into Rochdale Borough after 31 st October 2012 and before offers of places are made.

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Page 98 20. Late applications made without a genuine and good reason (for example parent/carer forgetting to send it in time) may be considered after the notification date of 1st March 2013 . Parents/carers who apply late may, therefore, miss out on their preferred school.

21. Applications for Voluntary Aided and Foundation schools in Rochdale and for schools maintained by other Local Authorities received after the closing date of 31 st October 2012 will be passed to the appropriate admission authority with a note indicating that they are late applications. It will be for that admission authority to decide how it wishes to process the application.

Waiting Lists 22. Rochdale Local Authority will operate a waiting list for Rochdale Community schools which are oversubscribed in accordance with the Local Authority’s admission policy. The Local Authority will only offer places, should any become available, in accordance with the authority’s admission policy. The waiting list will be maintained for the Autumn Term only.

23. Parents/carers should check the admission policies for Voluntary Aided, Foundation schools and Academies and schools in other Local Authorities in order to determine whether or not they operate waiting lists.

Changing secondary schools (In year admissions) 24. If a parent/carer residing in the Rochdale Borough wants to move their child to another school other than at the normal transfer age, they need to complete a transfer form and submit it to the Admissions Team in accordance with the Local Authority’s published Within-Year Transfer Policy. TIMETABLE OF CO-ORDINATED SCHEME FOR SECONDARY SCHOOLS

Closing date for applications

31 st October 2012

LA notifies other LAs of preferences fo r schools in their area th 16 November 2012

LA notifies Rochdale Foundation/Aided /Academies of preferences

30th November 2012

Foundation/Aided/Academies send list of ‘1 st Cycle’ results to LA

th 14 December 2012

LA allocates places and sends results to other LAs/Aided/Foundation/Academies

th 18 January 2013 Page: 5 of 26

Page 99

LA ‘crunches’ ‘2 nd Cycle’ results and sends to other LAs

10 th February 2013

Offers made to parents

st 1 March 2013

(LA= Local Authority)

CO -ORDINATED ADMISSION SCHEME for ROCHDALE LOCAL AUTHORITY MAINTAINED PRIMARY SCHOOLS 2013-14

Introduction 1. Rochdale Local Authority continues to operate a co-ordinated admissions scheme. The scheme requires that all parents living in the Borough apply for a place at a maintained school either inside or outside the Borough on a common application form to Rochdale Local Authority. Independent Schools are not included in the co-ordinated scheme.

2. Rochdale Local Authority, as the admissions authority for community and voluntary controlled primary schools in Rochdale, will be responsible for determining who is allocated a place at these schools in accordance with the Local Authority’s published admissions policy.

3. For Academies, Foundation and Voluntary Aided schools, the Governing Body of the school is the admissions authority and will be responsible for determining the allocation of places at the school in accordance with its published admission policy. Where a school converts to academy status before September 2013 , the existing published admission criteria for such schools will continue to apply.

Application Process 5. The parents/carers of all pupils resident in the Borough will be requested to apply for a maintained primary school place to Rochdale Local Authority, their home authority.

6. All parents/carers will be requested to state up to three preferences on a standard Common Application Form. (Many Voluntary Aided Schools require supplementary information to that contained on the Common Application Form. In such cases the Governing Body will request this information). Parents will be able to state reasons for their preferences.

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Page 100

7. A copy of the information booklet and Common Application Form will be made available on Rochdale’s web site by 1st September 2012 . An admission pack, including a “Starting School” information booklet and the common application form, will be available from the Local Authority on request.

8. The completed Common Application Form should be returned to Rochdale Local Authority no later than 15 th January 2013 . If schools receive the forms by mistake they should inform the maintaining Local Authority in order to ensure that the Local Authority receives a completed Common Application Form.

9. All preferences for Rochdale Local Authority maintained community and voluntary controlled primary schools will be treated equally and where possible parents/carers will be offered their highest ranked preference. Parents/Carers who want to express a preference for a Voluntary Aided or Foundation school, or a school maintained by another authority, will be advised on the council website and in the Starting School booklet to check the ranking policy with the appropriate school or local authority.

Processing Applications 10. Rochdale Local Authority will notify other Local Authorities of preferences for their schools by 8th February 2013 . The relevant admission authority will be responsible for determining who is offered a place.

11. Rochdale Local Authority will notify Voluntary Aided, Foundation schools and Academies within the Rochdale Local Authority area by 15 th February 2013 . The governing bodies of those schools are responsible for determining who is offered a place.

13. Rochdale Local Authority will be responsible for determining who is offered a place at community and voluntary controlled schools in accordance with the published criteria. The LA will inform other local authorities of offers to be made to pupils resident within their boundaries and request offers they will be making to Rochdale residents by 15 th March 2013 .

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Page 101 Notifying Parents/Carers of Decisions 16. Rochdale Local Authority will notify Rochdale residents by second class post of places that can be offered at all maintained Rochdale schools on 16 th April 2013 . Online applicants will be sent an email after 6am on the same day .

17. Parents/carers are requested to accept or decline the place offered on the reply slip provided no later than 30 th April 2013 .

18. Rochdale Local Authority has also agreed with the following local authorities that it will send to the parents/carers of pupils who reside in Rochdale notification of offers of places that can be made to schools maintained by them on their behalf on 16 th April 2013 :- Bury, Manchester, Oldham, Calderdale and Lancashire.

Late Applications 19. Applications received after the closing date of 15 th January 2013 will be treated as late applications. The Local Authority will only accept applications received after the deadline if there is a genuine and good reason for doing so. This would include situations where pupils move into Rochdale after 15 th January 2013 and before offers of places are made.

20. Late applications made without a genuine and good reason (for example parent/carer forgetting to send it in time) may be considered after the notification date of 16 th April 2013 . Parents/carers who apply late may, therefore, miss out on their preferred school.

21. Applications for Voluntary Aided and Foundation schools and Academies in Rochdale and for schools maintained by other Local Authorities received after the closing date of 15 th January 2013 will be passed to the appropriate admission authority with a note indicating that they are late applications. It will be for that admission authority to decide how it wishes to process the application.

Waiting Lists 22. Rochdale Local Authority will operate a waiting list for Rochdale Community and Voluntary Controlled schools for 12 months, which are oversubscribed in accordance with the Local Authority’s admission policy. The Local Authority will only offer places, should any become available, in accordance with the authority’s admission policy.

23. Parents/carers should check the admission policies for Voluntary Aided and Foundation schools and Academies and schools in other Local Authorities in order to determine whether or not they operate waiting lists.

Changing primary schools (In year admissions) 24. If a parent/carer residing in the Rochdale Borough wants to move their child to another school other than at the normal transfer age, they need to complete a transfer form and submit it to the Admissions Team in accordance with the Local Authority’s published Within-Year Transfer Policy.

TIMETABLE OF CO-ORDINATED SCHEME FOR PRIMARY SCHOOLS

Closing date for applications th 15 January 2013

LA notifies other LAs of pre ferences for schools in their area

8th February 2013 Page: 8 of 26

Page 102

LA notifies Rochdale Foundation/Aided /Academies of preferences

15 th February 2013

Foundation/Aided/Academies send list of ‘1 st Cycle’ results to LA

th 4 March 2013

LA allocates places and sends resu lts to other LAs/Aided/Foundation/Academies

15 th March 2013

nd LA ‘crunches’ ‘2 Cycle’ results and sends to other LAs

th 30 March 2013

Offers made to parents

16 th April 2013

(LA= Local Authority)

ADMISSION ARRANGEMENTS IN-YEAR AND OUTSIDE THE NORMAL ADMISSIONS ROUND SEPTEMBER 2013 (In-Year Transfers):

INTRODUCTION 1. In accordance with the School Admissions Code 2012, where a pupil applies for a place outside the normal admissions round, whether in-year or at the start of a school year which isn’t the normal point of entry to the school (i.e. Reception or Year 7), admission authorities must comply with the parental preference unless one of the statutory reasons for refusing admission applies (i.e. the Year Group is full or the child has been permanently excluded from two or more

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Page 103 schools). All applications must be considered without delay and a formal decision either to offer or to refuse a place must be made and notified to the applicant. Applicants must not be refused the opportunity to make an application, or told that they can only be placed on a waiting list rather than make a formal application.

2. From September 2013 applications from Rochdale residents for a school place outside of the normal transfer time must be made on Rochdale’s standard within-year transfer application form. This form can be obtained from the Local Authority or the current school (if in Borough). The form must be returned to the Local Authority for Community and Voluntary Controlled schools, or direct to schools and academies that are their own admission authority. Parents must ensure that the form is completed in full and submitted with any supplementary information. If in doubt parents should contact the Local Authority.

3. A secondary In-Year Fair Access Protocol is in place to consider children who are without a school/academy place who meet the criteria. This is in accordance with the School Admissions Code 2012

4. A primary In-Year Fair Access protocol will be in place to consider children are without a school/academy place who meet the criteria. This is in accordance with the School Admissions Code 2012

5. If, in the Admission Authority’s opinion, there is a statutory reason to refuse entry or a child meets the criteria in the Fair Access Protocol (Hard to Place), the application will be dealt with in accordance with the Fair Access Protocol. The operation of the Fair Access Protocols is outside the arrangements of co-ordination and is triggered when a parent of an eligible child has not secured a place under in-year transfer procedures.

6. Admission authorities must not refuse to admit a child solely because:

a) they have applied later than other applicants; b) they are not of the faith of the school in the case of faith schools; c) they followed a different curriculum at their previous school; d) information has not been received from their previous school.

7. It is essential that children who have no school place are found one quickly. However in cases involving within-year transfers that do not require a house move, or where there is no need for an immediate transfer, the change of school will not normally be until the beginning of the next half term.

INTERVIEWS 8. The School Admissions Code, paragraph1.9(m) prohibits the interviewing of parents and/or children as a method for deciding whether a child is to be offered a place at a school. Interviews must not form part of the admissions process and admission authorities (or schools) must not use either face-to-face interviews or interviews by telephone or by other means.

CHILDREN WITH CHALLENGING BEHAVIOUR 9. Admission authorities (and schools) must not refuse to admit children on the basis of their behaviour elsewhere, unless they have been permanently excluded from two or more schools within the past two years. They also must not refuse to admit a child thought to be potentially disruptive, or to exhibit challenging behaviour.

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Page 104 10. Where a governing body does not wish to admit a child with challenging behaviour outside the normal admission round, even though places area available, it must refer the case to the local authority for action under the Fair Access Protocol. This will normally only be appropriate where a school has a particularly high proportion of children with challenging behaviour or previously excluded children, subject to the provisions of the Fair Access Protocol.

APPLYING FOR SCHOOL PLACES – ROCHDALE RESIDENTS 11. All applications from Rochdale residents must be made on Rochdale’s Within-Year Transfer Application form, regardless of which school they are applying for.

12. Application forms will be available from all Customer Contact Centres, schools, the Admissions Team in the School Organisation and Development Team and on Rochdale MBC’s web site www.rochdale.gov.uk and parents can make up to three school preferences either for a school in the Rochdale area or for a school outside the Authority (not including independent schools).

13. A pupil does not become resident in Rochdale until they actually live in Rochdale. Rochdale will however accept within-year applications from parents who are intending to move into the area when they can provide evidence of an exchange of contracts on a property or have a signed rental/lease agreement provided this is no more than 30 days before the intended start date. Children must be in the UK before an application can be considered.

14. If additional information is required by the governing body of a Foundation, Trust or voluntary aided school or academy in order to apply its oversubscription criteria, parents may need to provide additional information usually on a supplementary form. Such information must be provided at the time of application because applications cannot be considered until such information has been received. 15. Parents are required to return the completed form to the Local Authority or the school, whichever is the admission authority.

16. The local authority, on request, will provide information to parents about the places still available in all schools within the Borough.

PROCESSING APPLICATIONS- COMMUNITY & VOLUNTARY CONTROLLED SCHOOLS 17. The Local Authority will aim to process applications within 10 school days of receipt (subject to relevant background information being available and address verification being available).

18. All preferences will be considered equally and the Local Authority will aim to offer a place at the highest ranked preference where possible.

19. Where there are more preferences received than places available at a school then the relevant admission authority will use its published oversubscription criteria to allocate the place(s) available (details of the oversubscription criteria for each admission authority in Rochdale can be found in the admission booklet published by the LA each year).

20. If the local authority is unable to meet any of the preferences requested by the parents, a place will be allocated at the school nearest to the child’s home address that has a place available.

21. The local authority will inform parents in writing of the outcome of their application, and of their right to appeal to an independent appeals panel if any of their preferences are not met.

PROCESSING APPLICATIONS- VOLUNTARY AIDED, FOUNDATION SCHOOLS & ACADEMIES 22. Schools who are their own admission authority must, on receipt of an in-year application, notify the local authority of both the application and its outcome, to allow the local authority to keep up

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Page 105 to date figures on the availability of places in the area. The admission authority must also inform the parent of their right to appeal against the refusal of a place.

23. Schools who are their own admission authorities should consider all applications without unnecessary delay. The school should admit the child if there is a vacancy within the admission number for the year group. If there are more applications than places available, the governing body must apply their oversubscription criteria.

24. Decisions to refuse admission cannot be made by an individual on behalf of an Admission authority i.e. Headteacher of a Foundation school, voluntary aided school or an Academy. The decision must be taken by a committee of the Governing Body.

……………………………………………………………………………………………………………………… ……………….

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Page 106

DOCUMENT TWO- ADMISSION ARRANGEMENTS

Consultation Letters January 2012: - Heywood Township - Middleton Township - Pennines Township - Rochdale Township

Outcome of Consultation: - Letter to all schools May 2012

CONSULTATION PAPER Need for Extra Primary School Reception Class Places from now until September 2015

HEYWOOD TOWNSHIP 17 th January 2012 To: Parents and carers of children in Heywood Township, Headteachers, staff and governors of Heywood Township primary schools, Heywood Township Councillors, Secondary Headteachers, Secretaries of Recognised Trades Unions, Manchester and Salford Dioceses.

1. What is this Letter about? The Local Authority is looking at how many extra Reception Class places are going to be needed in the next few years. The reason for this letter is to tell you how many extra places are likely to be needed in Heywood Township, and to ask your views about where these places should be provided.

2. How many Reception Class places are there and how many children are expected?

Heywood-Reception Places & Expected Pupils Expected Pupils 420 Reception Places

410

400

390

380

370

360

350

340 2011/12 2012/13 2013/14 2014/15 2015-16

School Year 2011/12 2012/13 2013/14 2014/15 2015-16

Expected Pupils 381 412 409 382 403 Reception Places 400 400 370 370 370 This September an extra class was set up at Woodland Primary School. This meant that there were enough places to meet demand in Heywood. The graph shows that in each of the next few years extra places are likely to be needed in the Township- 12 extra places in September 2012 ( additional to the planned 30 extra places at Woodland); 39 places in September 2013; 12 in September 2014;

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Page 107 and 33 extra in 2015. The proposal is to admit an extra class at Woodland CP in 2012 and 2013. In addition to this it is expected that Harwood Park can accommodate the extra children in each of the years to 2015.

3. Where do you get your information from and how accurate is it? The Local Authority uses government figures on the actual number of children born in the township, and based on past trends, looks at the proportion of those children who then take up Reception Class places. In recent years this percentage has been high, so we expect this trend to continue. The projected Reception Class intakes do not take account of the possible effect of any new housing at this stage . The information we have suggests that the biggest increases in births has generally been west of the town centre. 4. What do you take into account to decide where to put extra places? The Local Authority has to make sure there are enough school places for all children who need them. In deciding the number of extra places needed, it is assumed that all current Reception places will be filled. The Authority has taken into account a number of factors to decide where to put extra places, these are:- distribution of births; physical space in schools; scope to put in extra accommodation; making sure schools can comply with class size limits; and avoiding creating too many extra places. The proposals in the table below show the current thinking to meet the extra need. Alternative proposals and views are invited.

5. How will you put extra space into schools and how will you avoid overcrowding? The solution is likely to be different for each school. We will look at each school individually- some schools have more space than others and so extra places might be possible by using spare or under- used spaces. In some cases demountable classrooms might be needed. Each year the Authority will need to look closely at the number of applications for places in the Township.

6. Where are you thinking of putting extra new places? School Year Sept 2012 Sept 2013 Sept 2014 Sept 2015 Current Reception 400 370 370 370 Admission Places Expected Pupil 412 409 382 403 Numbers Extra places 12 39 12 33 needed

Current plan for Woodland CP 30 Woodland CP extra places places. PAN* of 30 places. Where more extra Up to 15 extra Up to 15 extra Up to 15 extra Up to 15 extra places might be places can be places can be places can be places can be made available made available at made available at made available at made available at Harwood Park Harwood Park Harwood Park Harwood Park. Need for further consideration of location of rest of places needed. * PAN= Planned Admission Number

7. Where can I find out more? This letter concerns Heywood Township. Information on the other townships and the full consultation paper is available on the Rochdale MBC website: http://consultations.rochdale.gov.uk/council-wide/schools You can also get a copy by contacting me at the address below.

8. Making your views known:

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Page 108

Your views on the following will be helpful, * are we proposing enough extra places? * are the places in the right locality to meet need? * would you suggest something different about the need for extra primary places?

After the closing date a report will go to Township Committees for their views before a final Cabinet Decision is taken. Please send any comments or responses directly to me Chris Swift at the following address: Chris Swift, School Organisation & Development Team Manager, Supportfor Learning Service, PO Box 70, Municipal Offices, Smith Street, ROCHDALE, OL16 1YD Telephone: 01706 925016. e-mail: [email protected] by Tuesday 28 th February 2012

CONSULTATION PAPER Need for Extra Primary School Reception Class Places from now until September 2015

17 th January MIDDLETON TOWNSHIP 2012

To: Parents and carers of children in Middleton Township, Headteachers, staff and governors of Middleton Township primary schools, Middleton Township Councillors, Secondary Headteachers, Secretaries of Recognised Trades Unions, Manchester and Salford Dioceses.

1. What is this Letter about? The Local Authority is looking at how many extra Reception Class places are going to be needed in the next few years. The reason for this letter is to tell you how many extra places are likely to be needed in Middleton Township, and to ask your views about where these places should be provided.

9. How many Reception Class places are there and how many children are expected?

School Year 2011/12 2012/13 2013/14 2014/15 2015-16

Pupils 579 586 585 660 639

Reception Places 598 568 568 568 568 The graph above shows that this school year there were enough places overall in Middleton because extra places were made available at Bowlee Park CP and Hollin Primary. In the next few years extra places will be needed (compared to current published admission limits): about 18 extra in September 2012, 17 extra in 2013, 92 in 2014 and 71 in 2015. Further consideration needs to be given as to how the extra places will be provided from September 2014 onwards. 10. Where do you get your information from and how accurate is it? The Local Authority uses government figures on the actual number of children born in the township, and based on past trends, looks at the proportion of those children who then take up Reception Class places. In recent years this percentage has been high, so we expect this trend to continue. The projected Reception Class intakes do not take account of the effect of any new housing at this stage. The information we have suggests that the biggest increases in births has generally been northern part of the township. For September 2014 and 2015 admissions, however, there has been a significant increase in the number of children born. The information on births suggests that the greatest demand for places will be in the areas north of Middleton town centre throughout this period. 11. What do you take into account to decide where to put extra places?

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Page 109 The Local Authority has to make sure there are enough school places for all children who need them. In deciding the number of extra places needed, it is assumed that all current Reception places will be filled. The Authority has taken into account a number of factors to decide where to put extra places, these are:- distribution of births; physical space in schools; scope to put in extra accommodation; making sure schools can comply with class size limits; avoiding creating too many extra places; and deciding if any of the places need to be a permanent increase in capacity. The proposals in the table below show the current thinking to meet the extra need. Alternative proposals and views are invited especially if there is a view that more school places ought to be provided.

12. How will you put extra space into schools and how will you avoid overcrowding? The solution is likely to be different for each school. We will look at each school individually- some schools have more space than others and so extra places might be possible by using spare or under- used spaces. In some cases temporary classrooms might be needed. Each year the Authority will need to look closely at the number of applications for places in the Township.

13. Where are you thinking of putting extra new places? School Year Sept 2012 Sept 2013 Sept 2014 Sept 2015 Current 568* 568* 568* 568* Admission Capacity Expected Pupil 586 585 660 639 Numbers Additional places 18 17 92 71 needed Current Plan for Bowlee Park 30 Bowlee Park 15 Bowlee Park 15 Bowlee Park 15 extra places places. places =90 PAN places=90 PAN places= 90 PAN Boarshaw 15 places Where more Consider need Confirm PAN of 90 Consider PAN of Consider PAN of extra places for any further for Bowlee Park. 90 for Bowlee 90 for Bowlee might be made places at Consider up to Park. Consider 30 Park. available Boarshaw for 17places at extra places at Consider 30 extra this year only . Alkrington CP Alkrington CP. A places at further 62 places Alkrington CP . A are likely to be further 41 places needed in the are likely to be Township. needed in the Township. * Planned Admission number 2011-2, and includes total of 90 places at Bowlee Park ** PAN= Planned Admission Number 14. Where can I find out more? This letter concerns Middleton Township. Information on the other townships and the full consultation paper is available on the Rochdale MBC website: http://consultations.rochdale.gov.uk/council-wide/schools You can also get a copy by contacting me at the address below.

15. Making your views known: Your views on the following will be helpful, * are we proposing enough extra places? * are the places in the right locality to meet need? * would you suggest something different about the need for extra primary places? After the closing date a report will go to Township Committees for their views before a final Cabinet Decision is taken. Please send any comments or responses directly to me Chris Swift at the following address:

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Page 110 Chris Swift, School Organisation & Development Team Manager, Supportfor Learning Service, PO Box 70, Municipal Offices, Smith Street, ROCHDALE, OL16 1YD Telephone: 01706 925016. e-mail: [email protected] by Tuesday28 th February 2012

CONSULTATION PAPER Need for Extra Primary School Reception Class Places from now until September 2015

PENNINES TOWNSHIP

17 th January 2012 To: Parents and carers of children in Pennines Township, Headteachers, staff and governors of Pennines Township primary schools, Pennines Township Councillors, Secondary Headteachers, Secretaries of Recognised Trades Unions, Manchester and Salford Dioceses.

16. What is this Letter about? The Local Authority is looking at how many extra Reception Class places are going to be needed in the next few years. The reason for this letter is to tell you how many extra places are likely to be needed in Pennines Township, and to ask your views about where these places should be provided.

17. How many Reception Class places are there and how many children are expected?

Pennines-Reception Places & Expected Demand Pupils 440 Reception Places

430

420

410

400

390

380

370 2011/12 2012/13 2013/14 2014/15 2015-16

School Year 2011/12 2012/13 2013/14 2014/15 2015-16

Pupils 401 431 412 408 393 Reception Places 407 407 407 407 407 The graph above shows that this school year there were enough places in Pennines Township because extra places were available at Holy Trinity CE. At least 24 extra places will be needed this September and a small number of extra places may be needed overall in 2013. However significant surplus capacity remains at Stansfield Hall and together with the effects of appeals decisions, there is a more complex picture of place need, in respect of both demographic demand and the effect of parental preference. A more detailed look at the distribution of births suggests that consideration needs to be given to the need for extra places in the Milnrow area as well as Littleborough to address the overall demand and to meet local admission pressures.

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Page 111 18. Where do you get your information from and how accurate is it? The Local Authority uses government figures on the actual number of children born in the township, and based on past trends, looks at the proportion of those children who then take up Reception Class places. In recent years this percentage has been high, so we expect this trend to continue. The projected Reception Class intakes do not take account of the possible effect of any new housing at this stage . The birth information we have suggests that there likely to be localised admission pressures in parts of the township. 19. What do you take into account to decide where to put extra places? The Local Authority has to make sure there are enough school places for all children who need them. In deciding the number of extra places needed, it is assumed that all current Reception places will be filled. The Authority has taken into account a number of factors to decide where to put extra places, these are:- distribution of births; physical space in schools; scope to put in extra accommodation; making sure schools can comply with class size limits; and avoiding creating too many extra places. The proposals in the table below show the current thinking to meet the extra need. Alternative proposals and views are invited especially if there is a view that more school places ought to be provided.

20. How will you put extra space into schools and how will you avoid overcrowding? The solution is likely to be different for each school. We will look at each school individually- some schools have more space than others and so extra places might be possible by using spare or under- used spaces. In some cases demountable classrooms might be needed. Each year the Authority will need to look closely at the number of applications for places in the Township.

21. Where are you thinking of putting extra new places? School Year Sept 2012 Sept 2013 Sept 2014 Sept 2015 Current Admission 407* 407 407 407 Places Expected Pupil 431 412 408 393 Numbers Additional places 24 5 1 0 needed Current Plan for Up to 30 places extra places at Littleborough CP Where more extra There is a need to consider whether additional places are needed to address places might be localised admission pressures within different parts of the township. In addition made available to the extra places proposed for Littleborough a further proposal is to consider increasing admission capacity at Crossgates Primary school from 36 to 45 to address expected local demographic (birth) pressure and increase parental preference in the Milnrow area. * Planned Admission Number (PAN) set out in the 2011-12 Admissions Booklet inc. extra places at Holy Trinity CE

22. Where can I find out more? This letter concerns Pennines Township. Information on the other townships and the full consultation paper is available on the Rochdale MBC website: http://consultations.rochdale.gov.uk/council-wide/schools You can also get a copy by contacting me at the address below.

23. Making your views known: Your views on the following will be helpful, * are we proposing enough extra places? * are the places in the right locality to meet need? * would you suggest something different about the need for extra primary places?

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Page 112 After the closing date a report will go to Township Committees for their views before a final Cabinet Decision is taken.

Please send any comments or responses directly to me Chris Swift at the following address: Chris Swift, School Organisation & Development Team Manager, Supportfor Learning Service, PO Box 70, Municipal Offices, Smith Street, ROCHDALE, OL16 1YD Telephone: 01706 925016. e-mail: [email protected] by Tuesday 28 th February 2012

CONSULTATION PAPER Need for Extra Primary School Reception Class Places from now until September 2015 ROCHDALE TOWNSHIP 17 th January 2012 To: Parents and carers of children in Rochdale Township, Headteachers, staff and governors of Rochdale Township primary schools, Rochdale Township Councillors, Secondary Headteachers, Secretaries of Recognised Trades Unions, Manchester and Salford Dioceses.

24. What is this Letter about? The Local Authority is looking at how many extra Reception Class places are going to be needed in the next few years. The reason for this letter is to tell you how many extra places are likely to be needed in Rochdale Township, and to ask your views about where these places should be provided.

25. How many Reception Class places are there and how many children are expected? Rochdale-Reception Places & Expected Pupils Pupils Reception Places 1650

1600

1550

1500

1450

1400

1350 2011/12 2012/13 2013/14 2014/15 2015-16

School Year 2011/12 2012/13 2013/14 2014/15 2015-16 Pupils 1494 1590 1603 1514 1458 Reception Places 1544 1589 1544 1469 1469

The graph above shows that this school year enough places were provided overall in Rochdale Township. This is because extra places were provided at Lowerplace CP, Heybrook CP, Belfield CP, Hamer CP and St.John’s RC. 30 Extra places were also provided at Greenbank CP, but there was not enough demand to fill the places there. For September 2012 extra places are planned for Belfield CP, Deeplish CP, Hamer CP, Heybrook CP, Lowerplace CP, Sandbrook CP, Greenbank and St.John’s RC. This will mean there enough places overall, but no spare capacity to address demographic changes or parental preference. For September 2013 2 extra classes will be needed, in

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Page 113 September 2014 one and a half extra classes will be needed, but in September 2015 there are enough places overall.

26. Where do you get your information from and how accurate is it? The Local Authority uses government figures on the actual number of children born in the township, and based on past trends, looks at the proportion of those children who then take up Reception Class places. In recent years this percentage has been high, so we expect this trend to continue. The projected Reception Class intakes do not take account of the effect of any new housing at this stage. The information we have suggests that the biggest increases in births has generally been in the areas around central Rochdale. 27. What do you take into account to decide where to put extra places? The Local Authority has to make sure there are enough school places for all children who need them. In deciding the number of extra places needed, it is assumed that all current Reception places will be filled. The Authority has taken into account a number of factors to decide where to put extra places, these are:- distribution of births; physical space in schools; scope to put in extra accommodation; making sure schools can comply with class size limits; effect of demographic change, localised admission pressures; and avoiding creating too many extra places. Alternative proposals and views are invited especially if there is a view that more school places ought to be provided.

28. How will you put extra space into schools and how will you avoid overcrowding? The solution is likely to be different for each school. We will look at each school individually- some schools have more space than others and so extra places might be possible by using spare or under- used spaces. In some cases temporary classrooms might be needed. Each year the Authority will need to look closely at the number of applications for places in the Township.

29. Where are you thinking of putting extra new places? School Year Sept 2012 Sept 2013 Sept 2014 Sept 2015 Current Admission 1589 1544 1469 1469 Capacity Expected Pupil 1590 1603 1514 1458 Numbers Additional places 1 59 45 0 needed Current plan for Belfield- 5 places Belfield – 5 Belfield – 5 Enough places extra places Deeplish- 15 places places overall places Deeplish-15 Deeplish- 15 Greenbank- 30 places places places Hamer 7 places Hamer- 7 places Hamer 7 places Heybrook-15 Heybrook-15 places places Lowerplace Lowerplace- 30places 30places Sandbrook 30 Sandbrook- 30 places places St.Johns RC-15 places Where extra Overall there are 2 extra classes 1½ extra classes Overall there are places might be enough places- are needed as a are needed as a enough places, made available but in order to minimum. It is minimum. It is but consideration meet parental proposed to admit proposed to admit should be given preference and an extra 25 an extra 10 to continuing to have some children at children at admit an extra 10 flexibility to meet Whittaker Moss. Whittaker Moss. children at admission Consideration to Consideration to Whittaker Moss to

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Page 114 pressures and be given to 30 be given to the meet local demographic extra places at provision of 30 demographic demand it is Greenbank. places at another trends and proposed to put school. admissions an extra 25 pressures. places at Whittaker Moss . * Planned Admission Number (PAN) in the 2011-12 Admissions Booklet- includes PAN of 90 at each of Heybrook and Lowerplace, and that this continues to 2013.

30. Where can I find out more? This letter concerns Rochdale Township. Information on the other townships and the full consultation paper is available on the Rochdale MBC website: http://consultations.rochdale.gov.uk/council-wide/schools You can also get a copy by contacting me at the address below.

31. Making your views known: Your views on the following will be helpful, * are we proposing enough extra places? * are the places in the right locality to meet need? * would you suggest something different about the need for extra primary places? After the closing date a report will go to Township Committees for their views before a final Cabinet Decision is taken. Please send any comments or responses directly to me Chris Swift at the following address: Chris Swift, School Organisation & Development Team Manager, Supportfor Learning Service, PO Box 70, Municipal Offices, Smith Street, ROCHDALE, OL16 1YD Telephone: 01706 925016. e-mail: [email protected] by Tuesday28th February 2012

SUPPORT FOR LEARNING SERVICE

Sandra Bowness Service Director

Team Manager Chris Swift Team Name School Organisation & Development Team

Our Ref: CS/ Enquiries to: Chris Swift E-mail: [email protected] Direct Line: 01706 925016 th To: Headteachers of all Rochdale MBC Date: 19 April 2012 Schools, Secretaries of Recognised Trades Unions, Diocesan Authorities, Neighbouring Local Authorities.

Dear Colleagues,

FOR INFORMATION and ACTION. This document: sets out where extra Reception Class Places are to be offered in September 2012 and current proposals for future years; notifies you that the Local Authority has determined the Admission arrangements for 2013-14 and Admission Numbers for Community and Voluntary Controlled schools for September 2013. For

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Page 115 Headteacher colleagues, I would be grateful if you would bring this to the attention of your Chair and governors, you may also wish to bring this to the attention of parents.

1. ADDITIONAL RECEPTION CLASS PLACES FROM SEPTEMBER 2012 2. ADMISISON ARRANGEMENTS for 2013-14 and 3. ADMISION NUMBERS for COMMUNITY AND CONTROLLED SCHOOLS SEPTEMBER 2013

1. Summary Tables of additional Reception Class place demand by Township agreed at Cabinet 19 th March 2012 :

1.1 Proposals for extra Reception Class places in HEYWOOD TOWNSHIP: School Year Sept 2012 Sept 2013 Se pt 2014 Sept 2015 Current Admission 400 370 370 370 Capacity Expected Pupil 412 409 382 403 Numbers Extra places 12 39 12 33 needed Final Proposals for Woodland CP 30 Up to 15 extra Review need for additional places extra places places agreed. places to be and proposals for location in light of (= PAN published provided at trends and demand, keeping in mind as 90 for 2012) Hopwood CP that Harwood Park has the potential Up to 15 extra Review the need space to accommodate an extra 15 places to be made for a further extra children per year group if needed. available at class at Woodland Hopwood CP or another school

1.2 Proposals for extra Reception Class places in MIDDLETON TOWNSHIP: School Year Sept 2012 Sept 2013 Sept 2014 Sept 2015 Current Admission 568* 568* 568* 568* Capacity Expected Pupil 586 585 660 639 Numbers extra places needed 18 17 92 71 Final Proposals for Bowlee Park- 30 Establish stakeholder working group (including Diocesan extra places extra (90 total) Authorities) to look at need for extra places in the township Boarshaw CP- up to 30 extra places * Planned Admission Number 2011-2 and includes a total of 90 places at Bowlee Park ** PAN= Planned Admission Number

1.3 Proposals for extra Reception Class places in PENNINES TOWNSHIP : Sc hool Year Sept 2012 Sept 2013 Sept 2014 Sept 2015 Current Admission 407* 407* 407* 407* Capacity Expected Pupil 431 412 408 393 Numbers Extra places 24 5 1 0 needed Final Proposals for Agree the request Support the Keep demand under review, in extra places from Crossgates request from particular the need to continue to Governing Body Crossgates meet local admission pressure in the

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Page 116 to exceed their Governing Body Milnrow area through provision of PAN to 45 places to set their PAN extra places at Crossgates Primary Provide up to 30 as 45 places for School. extra places at 2013 St.Andrew’s CE (Dearnley) * Planned Admission Number(PAN) set out in the 2011-12 Admissions Booklet inc. extra places at Holy Trinity CE

1.4 Proposals for extra Reception Class places in ROCHDALE TOWNSHIP : School Year Sept 2012 Sept 2013 Sept 2014 Sept 2015 Current 1589* 1544 1469 1469 Admission Capacity Expected Pupil 1590 1603 1514 1458 Numbers Extra places 1 59 45 0 needed Final Proposals The following are In addition to In addition to Enough for extra places already in place: places at Belfield, places at Belfield, places overall Belfield- 5 places Deeplish, Hamer, Hamer, & but Deeplish- 15 places Heybrook, Deeplish, Whittaker Hamer- 7 places Lowerplace, and Further extra Moss 15 Heybrook- 15 places Sandbrook places-: places Lowerplace-30places Further extra Whittaker Moss- Sandbrook-30 places places- 15 places St.John’sRC- Whittaker Moss- 25 Consider up to 30 15places places. Consider up extra places at Further extra extra places at Greenbank if places- Greenbank if needed because Whittaker Moss- 25 needed because demand in the places demand in the north part of north part of township township. *Planned Admission Number (PAN) in the 2011-12 Admissions Booklet- includes a PAN of 90 at each of Heybrook and Lowerplace, and that this continues into 2013.

If you have any queries on this letter, please contact me directly. Yours faithfully, Chris Swift School Organisation and Development Team Manager DOCUMENT THREE SUMMARY: PRIMARY ADMISSIONS AND APPEALS 2012 ADMISSIONS ROUND PAN Extra no.of no.of % Places No.of No. Places 1st 1st 1st R Prefs prefs prefs at 15April Appeals Appeals at 21Sept School Name Places Rec'd Offered Offered Offered Vacant Upheld Offered Vacant Heywood All Souls' CE 30 0 38 26 68% 30 0 5 0 30 0 Harwood Park 45 0 24 24 100% 40 5 0 0 40 5 Heap Bridge 25 0 20 19 95% 21 4 0 0 22 3 Hopwood 45 15 59 50 85% 60 0 4 0 60 0 OurLady &StPaul'sRC 30 0 25 24 96% 30 0 29 1

Page: 23 of 26

Page 117 St Joseph's RC 45 0 60 42 70% 45 0 46 0 St Luke's CE 30 0 47 30 64% 30 0 6 0 30 0 St Margaret's CE 30 0 25 24 96% 30 0 30 0 St Michael's CE B'fd 30 0 39 28 72% 30 0 30 0 Woodland 60 30 48 45 94% 62 28 0 0 62 28 Heywood Total 370 45 385 312 81% 378 37 15 0 379 37 Middleton Alkrington 60 0 49 46 94% 56 4 0 0 56 4 Boarshaw 30 30 26 26 100% 34 26 0 0 41 19 Bowlee Park 90 0 76 69 91% 84 6 90 0 Elm Wood 58 0 54 52 96% 58 0 2 0 58 0 Hollin 30 0 35 29 83% 30 0 4 0 30 0 Little Heaton 30 0 25 25 100% 30 0 30 0 Middleton Parish * 30 15 43 35 81% 30 -15 40 5 Parkfield 30 0 34 27 79% 30 0 1 0 30 0 St Gabriel's CE 30 0 29 27 93% 30 0 30 0 St John Fisher RC 30 0 28 26 93% 30 0 30 0 St Mary's RC M'ton 45 0 44 43 98% 45 0 45 0 St Michael's CE A'ton 30 0 30 27 90% 30 0 30 0 St Peter's RC 30 0 39 28 72% 30 0 30 0 St Thomas More RC 45 0 45 43 96% 45 0 45 0 Middleton Total 568 45 557 503 90% 562 21 7 0 585 28 Pennines Crossgates 36 9 47 39 83% 45 0 45 0 Holy Trinity CE 30 0 50 30 60% 30 0 30 0 Littleborough 60 0 52 52 100% 60 0 60 0 Milnrow Parish 30 0 13 11 85% 30 0 30 0 Moorhouse 30 0 26 24 92% 30 0 2 0 30 0 Newhey 30 0 33 21 64% 30 0 5 0 30 0 Smithy Bridge 60 0 57 54 95% 60 0 60 0 St Andrew's CE 30 30 27 27 100% 38 22 38 22 St James' CE 30 0 40 30 75% 30 0 30 0 St Mary's RC, L'boro 30 0 20 19 95% 26 4 27 3 St Thomas' CE 21 0 35 22 63% 21 0 21 0 Stansfield Hall 20 0 2 1 50% 5 15 9 11 Pennines Total 407 39 402 330 82% 405 41 7 0 410 36 Notes- *15 extra places were created in May 2012

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Page 118 PAN Extra no.of no.of % Places No.of No. Places 1st 1st 1st R Prefs prefs prefs at 15April Appeals Appeals at 21Sept School Name Places Rec'd Offered Offered Offered Vacant Upheld Offered Vacant Rochdale Alice Ingham RC 24 0 18 14 78% 24 0 24 0 All Saints CE 30 0 26 26 100% 30 0 30 0 Ashfield Valley 30 0 33 28 85% 30 0 1 0 29 1 Bamford 45 0 56 38 68% 45 0 45 0 Belfield 45 0 52 42 81% 45 0 11 0 45 0 Brimrod 30 0 22 22 100% 25 5 30 0 Broadfield 60 0 44 36 82% 45 15 50 10 Caldershaw 30 0 33 29 88% 30 0 30 0 Castleton 30 0 25 22 88% 26 4 28 2 Deeplish 60 0 46 42 91% 51 9 51 9 Greenbank 90 0 53 50 94% 57 33 60 30 Hamer 45 0 54 40 74% 45 0 7 0 45 0 Healey 30 0 37 28 76% 30 0 30 0 Heybrook 90 0 64 60 94% 85 5 84 6 Holy Family RC 30 0 27 27 100% 30 0 30 0 Kentmere 45 0 48 42 88% 45 0 46 1 Lowerplace 60 30 47 46 98% 63 27 72 18 Marland Hill 60 0 63 49 78% 60 0 7 0 60 0 Meanwood 60 0 50 45 90% 54 6 57 3 Norden 60 0 48 47 98% 56 4 58 2 Sacred Heart 30 0 46 30 65% 30 0 30 0 Sandbrook 60 30 67 63 94% 73 17 75 15 Shawclough 60 0 64 51 80% 60 0 5 0 59 1 Spotland 60 0 49 48 98% 54 6 60 0 Whittaker Moss 35 25 52 48 92% 59 1 60 0 St Edward's CE 50 0 53 48 91% 50 0 3 2 50 0 St John's CE, T'ham 10 0 9 9 100% 10 0 10 0 St Gabriel's RC 30 0 28 27 96% 30 0 30 0 St John's RC 45 0 35 33 94% 36 9 38 7 St Mary's CE 30 0 31 27 87% 30 0 2 0 30 0 St Patrick's RC 45 0 52 41 79% 45 0 45 0 St Peter's CE 60 0 65 52 80% 60 0 6 0 60 0 St Vincent's RC 60 0 54 53 98% 59 1 60 0 Rochdale Total 1529 85 1451 1263 87% 1472 142 42 2 1511 105

SUMMARY: PRIMARY ADMISSIONS AND APPEALS 2012 ADMISSIONS ROUND PAN Extra no.of no.of % Places No.of No. Places

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Page 119 1st 1st 1st R Prefs prefs prefs at 15April Appeals Appeals at 21Sept Township Places Rec'd Offered Offered Offered Vacant Upheld Offered Vacant HEYWOOD 370 45 385 312 81% 378 37 15 0 379 37 MIDDLETON 568 45 557 503 90% 562 21 7 0 585 28 PENNINES 407 39 402 330 82% 405 41 7 0 410 36 ROCHDALE 1529 85 1451 1263 87% 1472 142 42 2 1511 105 BOROUGH 2874 214 2795 2408 86% 2817 241 71 2 2885 206

SUMMARY: SECONDARY ADMISSIONS AND APPEALS 2012 ADMISSIONS ROUND PAN no.of no.of % Places No.of No. Places 1st 1st 1st at 1st March Prefs prefs prefs 2012 Appeals Appeals at 21Sept School Name Rec'd Offered Offered Offered Vacant Upheld Offered Vacant Heywood Township Siddal Moor 210 186 186 100% 193 17 0 0 194 16 Holy Family RC & CE 120 123 120 97.6% 120 0 0 0 123 0 sub total 330 309 306 99.0% 313 17 0 0 317 16 Middleton Township Middleton Tech 210 180 180 100.0% 189 21 0 0 202 8 Cardinal Langley RC(A) 180 148 148 100.0% 156 24 0 0 168 12 St. Anne's Academy 150 98 98 100.0% 100 50 0 0 113 37 sub total 540 426 426 100.0% 445 95 0 0 483 57 Pennines Township Hollingworth (F) 240 310 238 76.8% 240 0 23 5 243 0 Wardle (F) 240 167 167 100.0% 216 24 0 0 215 25 sub total 480 477 405 84.9% 456 24 23 5 458 25 Rochdale Township St.Cuthbert's RC(A) 240 209 209 100.0% 230 10 0 0 234 6 Kingsway Park 240 147 147 100.0% 155 84 0 0 169 71 Matthew Moss 180 142 142 100.0% 145 35 0 0 165 15 Oulder Hill 300 237 237 100.0% 269 31 0 0 260 40 Falinge Park 240 203 203 100.0% 215 25 0 0 234 6 sub total 1200 938 938 100.0% 1014 185 0 0 1062 138 BOROUGH Total 2550 2150 2075 96.5% 2228 321 23 5 2320 236

Page: 26 of 26

Page 120 Agenda Item 8

Subject: Tenancy Strategy 2012-2015 Status: For Publication

Report to : Overview and Scrutiny Committee Date: 13 th December 2012

Report of : Service Director - Customers and Email: [email protected] Communities Tel: 01706 92 4460 Report Author: Helen Bellis Cabinet Member: Councillor Terry Linden Portfolio Holder for: Regulatory Services and Housing Comments from Section 151 Officer : x Statutory Officers: Monitoring Officer: x

Key Decision: No

1. PURPOSE OF REPORT

1.1 To present to the Committee the Council’s Tenancy Strategy 2012- 2015.

2. RECOMMENDATIONS

2.1 To seek the views of the Committee on the proposals contained in the report and the appendices.

MAIN TEXT INCLUDING ALTERNATIVES CONSIDERED/ CONSULTATION CARRIED OUT

3.1 The Localism Act received Royal Assent on 15 November 2011.

3.2 Section150 of the Localism Act 2011 places a duty on all local authorities to develop and publish a Tenancy Strategy, to which registered providers must have due regard.

3.3 A duty is also placed on registered providers to prepare and publish their own Tenancy Policy with consideration for the local authorities Tenancy Strategy.

3.4 The Localism Act enables registered providers to award short term tenancies of a minimum of 5 years, with the facility to award a 2 year tenancy in exceptional circumstances. The strategy clearly sets out what the Council would find appropriate, if and when a registered provider decided to use a timed tenancy.

3.5 Housing market, housing need and economic information about the borough has been taken into consideration when preparing the strategy. For further information please refer to Appendix 2 and 3.

Page. 121

3.6 The strategy aims to make best use of the limited social housing stock within the borough; it advises registered providers who wish to use timed tenancies, that family accommodation should be time limited, but ensures the family unit is protected until the youngest child is 21 years old.

3.7 The strategy clearly states that the Council would like to see the continuation of lifetime tenancies for vulnerable groups; however tenancies for properties that are specifically designed or adapted for individual tenants must be reviewed if those adaptations are no longer needed.

3.8 The strategy advises registered providers of their duties within the Localism Act to provide an open and transparent method of review and complaint and detailed housing advice where required.

Alternatives considered

3.9 No other alternatives have been considered. In response to the legal duties placed on local authorities, the Council must prepare and publish a strategy.

Consultation proposed/undertaken

3.10 Consultation was undertaken with other housing professionals as part of the Greater Manchester Tenancy Strategy Group. 3.11 All Registered Providers who own housing stock within the borough have been consulted; the majority agree with the Council’s approach. 4. FINANCIAL IMPLICATIONS

4.1 No financial implications.

5. LEGAL IMPLICATIONS

5.1 Legal Services have agreed the approach and are confident the Council will fulfill its legal obligation.

6. PERSONNEL IMPLICATIONS

6.1 No personnel implications.

7. CORPORATE PRIOIRITES

7.1 The strategy meets Strategic Housing’s objectives identified in Aiming High to:

• facilitate the provision of a range of accommodation across the borough that offers residents a choice of housing that meets their needs

• ensure access for all residents to a choice of housing that meets their needs

7.2 The strategy also meets the target stated within Outcome 4, Diversifying our Housing Market, of the Customers and Communities Plan in the Aiming High Service Business Plan; to deliver a Tenancy Strategy. Page. 122

8. RISK ASSESSMENT IMPLICATIONS

8.1 There are no specific risks for members to consider arising from this report.

9. EQUALITIES IMPACTS

9.1 Workforce Equality Impacts Assessment

No workforce equality issues arising from this report.

9.2 Equality/Community Impact Assessments

The Equality Impact Assessment shows either a positive or neutral effect on the groups affected. Please see Appendix 5.

Background Papers Document Place of Inspection • Tenancy Strategy 2012-2015 Appendix 1 • Borough Background Information Appendix 2 • Rent Levels and Affordability Appendix 3 Assessments • Fixed Term Tenancy and Affordable Appendix 4 Rent Pro-forma • Equality Impact Assessment Appendix 5

Page. 123 Appendix 1

Tenancy Strategy 2012-2015

Rochdale Borough Council

Rochdale Borough Council Tenancy Strategy 2012 – 2015

1. Introduction 1.1 The Localism Bill was given Royal Assent on 15 November 2011.

1.2 Section150 of the Localism Act 2011 places a duty on all local authorities to develop and publish a Tenancy Strategy; the Act states the strategy must clearly set out the matters to which registered providers of social housing within the borough, must have due regard to when developing their own Tenancy Policies.

1.3 In accordance with the Act, this strategy sets out;

a) What kind of tenancies should be offered by housing providers b) The circumstances in which a provider should grant a particular type of tenancy c) Where a tenancy is set for a fixed term, the recommended length of term d) Circumstances in which a provider should grant a further tenancy on the ending of an existing one

2. Considerations 2.1 In preparing and publishing this strategy, the council has taken in to account the local economic circumstances of the borough, the local housing market, housing need across all tenures and other policy/legislative changes, such as the Welfare Reform. Please refer to Appendix A for further information.

2.2 Rochdale Borough Council’s Housing Strategy, the Housing Allocation Policy and the Homelessness Strategy have all been taken into consideration.

3. Aims and Objectives 3.1 This strategy is for a 3 year period. It aims to: • Provide guidance for housing providers to inform their policies and practices to produce appropriate lettings for customers • Make best use of the housing stock within the borough • Contribute to sustainable communities • Provide security of tenure for those households who would be most vulnerable or disadvantaged by the tenure reforms and flexibilities within the Localism Act • Provide security of tenure for those households who hold existing tenancy rights • Ensure housing providers offer tenants expert and detailed housing options advice • Ensure housing providers offer a fair and transparent review and appeals process for tenants • Contribute to sustaining continuity in children’s education • Consider and reflect changes in the Welfare Reform Page. 124

4. What kind of tenancies should be offered by housing providers 4.1 Rochdale Council would prefer, in most circumstances, to maintain the security of tenure for future social housing tenants, with the continuation of life time tenancies; however the council recognises that housing providers may wish to take advantage of the tenure flexibilities set out in the Localism Act, in order to make best use of their housing stock.

4.2 If a provider wishes to use Fixed Term Tenancies, the council considers it appropriate that tenancies should be a minimum of 5 years in order to provide stability and security; the actual term of the tenancy should be made clear when advertising the accommodation.

4.3 The council sees no circumstance in which it would be appropriate to offer a Fixed term Tenancy of less than 5 years.

5. The circumstances in which a provider should grant a particular type of tenancy 5.1 The council would find it appropriate for a housing provider to use fixed term tenancies in the following circumstances: • Where a prospective tenant is being offered a property that is suitably designed or adapted specifically to their needs • Where a family sized home of 3 bedrooms or more is offered

5.2 The council would not find it appropriate for a housing provider to use flexible tenancies for the following circumstances: • Where a household with an existing assured or secure tenancy is transferring to another property • Where the property is part of a sheltered housing scheme • Where the property is located in an area of low demand and/or with sustainability issues • Where all members of the household are over 60 years old • When a property is offered as a result of exceptional circumstances, e.g. fleeing domestic violence or harassment

6. Where a tenancy is set for a fixed term, the recommended length of the term 6.1 If a Fixed Term Tenancy is offered, it is recommended that the term be for a minimum of five years, except in the following circumstances:

a) If the household contains at least one dependant child and the youngest child is under the age of 6 years, the initial term will be for a minimum of 15 years.

b) If the household contains at least one dependant child and the youngest is between the age of 6 and 10, the initial term will be for a minimum of 10 years.

c) If the household contains at least one dependent child and the youngest is between the age of 10 and 16 years, the initial term will be for a minimum of 5 years.

d) If the property offered has adaptations, or is appropriate to be adapted to suit the prospective tenants needs, the initial term will be at least 5 years with the condition of a further tenancy being granted unless the person needing the adaptations is no longer in residence Page. 125

6.2 Where a Fixed Term Tenancy is offered, it is expected that registered providers, when advertising the property, will be clear about the term offered and ensure prospective tenants are aware of the terms.

6.3 The formal tenancy agreement must clearly reflect the fixed term nature of the offer.

7. Circumstances in which a provider should grant a further tenancy on the ending of an existing one 7.1 It is expected, following a review towards the end of a tenancy, that unless there has been a significant change in circumstances a further tenancy will be granted, unless the following applies:

a) There has been a change in the composition of the household which has now resulted in the household under occupying the accommodation by one or more bedrooms.

b) There has been a substantial improvement in the household’s financial circumstances, to the extent that continued occupation of the accommodation by the household would present a conflict with the charitable objectives or primary purpose of a provider.

c) The property is no longer suitable for the tenants needs; for example, where adaptations have been provided for a disabled person who is no longer resident in the property, therefore the adaptations are no longer required.

d) Where the property has an age restriction and the tenant no longer meets the age criteria, or if the property was let as a joint tenancy, where only one tenant met the age criteria, but they no longer reside at the accommodation.

7.2 When a further tenancy is not granted, a provider will be expected to provide detailed housing options information and support to enable the tenant to make an informed decision about their housing solution.

7.3 In determining whether a property is under occupied, providers must have regard to the current housing benefit definition; however providers must consider that a household may technically be under occupying their accommodation using this criteria at the time of review, but due to the age and sex of dependents they may not be in years to come and that a move to a smaller property could lead to overcrowding.

7.4 The council does not want the use of Fixed Term Tenancies to be a barrier to households moving in to employment, or improving their income and career progression, therefore would expect this criteria to be applied in very rare circumstances; for example:

The tenant has received a substantial windfall e.g. by inheritance or a lottery win, which would enable the household to purchase the property outright or enable them to pay a substantial deposit and secure a mortgage.

7.5 The Council does not expect providers to use Fixed Term Tenancies as an enforcement tool and therefore breaches of tenancy conditions are not considered to be an appropriate reason not to renew a tenancy.

Page. 126 8. Review of decisions relating to Flexible Tenancies 8.1 Housing providers are expected to contact those tenants whose tenancies are due for the renewal, within a reasonable time period to assess the household’s circumstances and discuss options available to the household.

8.2 Government guidance recommends a review period of six months; however housing providers may wish to make initial contact with the household before this, to ensure sufficient time for the tenant to arrange alternative accommodation where necessary.

8.2 Housing providers are expected to provide detailed housing options information for those tenants whose tenancies may come to an end.

9. Appeals and Complaints 9.1 Section 107B (2) of the Act states that the person to whom the offer is made or on whom the notice is served may request a review of the prospective landlord’s decision about the length of the term of the tenancy. Section (4) states a request for a review must be made before the end of— (a) the period of 21 days beginning with the day on which the person concerned first receives the offer or notice, or (b) such longer period as the prospective landlord may in writing allow. 9.2 Section 107E (1-9) deals with the review of a decision to seek possession and sets out the grounds on which such a review can be made and the landlords responsibilities. 9.3 The council expects all housing providers to offer a robust, fair and transparent review and appeals process, which will enable applicants and tenants to question decisions regarding the granting of all tenancy types and the serving of notices; information about these processes should be made freely available.

10. Affordable Rents 10.1 Rochdale Borough Council accepts the need for providers to set targets for converting a percentage of existing stock in to affordable rent accommodation.

10.2 The council expects the affordable rent conversions to be affordable and therefore expects providers to monitor affordability. See Appendix 3 for further affordability information.

10.3 Where an Affordable Rent Tenancy is offered, it is expected that registered providers, when advertising the property, will be clear about the rent terms offered and ensure prospective tenants are aware of the terms.

10.4 The council expects providers to assess affordability of their affordable rent accommodation for interested prospective tenants. Housing providers must advise of the affordability for a tenant before the sign up of a property. 11. Discharging homelessness duty and tenancy terms offered 11.1 The Localism Act allows an authority to discharge its homelessness duty (owed to people in priority need and who are homeless through no fault of their own) with an offer of suitable private rented sector accommodation.

11.2 Tenancy terms offered must be for a minimum of a 12 month period. If the person becomes homeless again within a 2 year period through no fault of their own, the council will have a duty to secure accommodation again.

Page. 127 11.3 Properties within the private sector, to which Homelessness discharge duty will meet the Decent Homes Standards.

12. Consultation 12.1 Consultation and discussion has taken place with housing professional as part of the Greater Manchester Tenancy Strategy Group.

12.2 Consultation with all Registered Providers with housing stock in the borough has taken place; all organisations were in agreement with the approach.

13. Monitoring and Reviewing the Tenancy Strategy 13.1 The council expects housing providers to closely manage and review the impacts of their Tenancy Policies.

13.2 The council expects housing providers to provide details of both Fixed Term Tenancies granted and Affordable Rent lets.

13.3 The council expects providers to complete the agreed monitoring form; please refer to Appendix 4.

13.4 The council will monitor and review the impact of this strategy and housing provider’s policies regularly; should there be a need to amend the strategy, the council will consult with providers and other relevant stakeholders.

13.5 Housing data and trends will also be monitored to inform decisions made regard the impact and outcomes of the strategy; these will include: • CBL outcomes • Letting outcomes of fixed term tenancies and affordable rents • Housing needs • Homelessness • Welfare changes • Effectiveness of the Council’s Allocation Policy • Rent levels across all tenures • Registered providers development activity

Page. 128

Appendix 2 Borough Background Information Introduction Whilst developing this strategy, the council has taken local circumstances into account; considering the economic climate, housing stock within the borough, the local housing market and housing need. Rochdale has a population of approximately 208,800. The majority of households across the borough live in owner occupied dwellings (68.5%), with a further 23.9% rent from a social landlord, 7.4% rent privately and 0.2% are intermediate tenure (e.g. shared ownership). The Office National Statistics (ONS) Population projections predict an increase of approximately 400 households each year approximately reaching 212,300 by 2033. Economic According to the 2010 Strategic Housing Market Assessment (SHMA), 51.3% of all residents aged 16 and over are economically active and are in employment; a further 16.1% are in training or full-time education; 12.2% are retired; 6.5% are unemployed and available for work; 6.1% are permanently sick/disabled; and 6.0% are either looking after the home or provide full-time care. According to the 2011 ONS Annual Survey of Hours and Earnings data, lower quartile earnings in 2011 were £17,899 which compares with £17,622 for the region and £18,720 for England. Median incomes are £23,864, compared with a regional median of £24,242 and national median of £26,615. Housing Market The Department of Communities and Local Government (CLG) suggests that a housing market is self-contained if upwards of 70% of moves (migration and travel to work) take place within a defined area. An analysis of migration data suggests that 79% of households move within the Borough. In terms of travel to work patterns, 52% of residents work in the Borough and 48% commute out to work. There are strong migration and travel to work linkages with Greater Manchester (Manchester in particular) which are particularly apparent in Middleton and Heywood. No individual township can be described as a self-contained housing market, although 66% of households moving within Rochdale Township originated from the same area. On balance, Rochdale Borough can be described as a self-contained housing market in terms of the movement of households. Housing need Rochdale Boroughwide Housing is the biggest provider of social housing stock within the borough, providing nearly 14,000 homes. Other providers hold over 7,000 units stock within the borough; approximately 65% of Rochdale Boroughwide Housing tenants claim housing benefit. The housing register, at its height, holds approximately 6,000 applicants waiting to be re-housed; over 83% of these applicants do not have a recognised housing need. On average, the turnover of RBH accommodation over the past 3 years has been approximately 1897 properties per annum. Data from the SMHA suggests a net requirement of 128 additional affordable homes per annum. The substantial difference in the net and gross figures is due to the considerable mismatch between supply and demand. The annual net shortfalls in general needs affordable dwellings can be summarised as: § 44 smaller dwellings (two bedroom); Page. 129 § 84 larger dwellings (three and four bedroom) The Strategic Housing Market Assessment also suggests a shortfall of 396 open market and 128 affordable dwellings each year. Summary The Strategic Housing Market Assessment highlighted some strategic challenges which include: • Delivering open market and affordable dwellings to reflect evidenced demand and housing need; • addressing the requirements of an increasingly elderly population; • ensuring that future housing development supports future economic growth; • ensuring a better balance between the supply and demand for market housing and in particular of larger dwellings households aspire towards; • diversifying the range of affordable tenures available to local residents.

Page. 130

Appendix 3

Rent Levels and Affordability Assessment

The following tables provide an assessment of market rents and an indication of affordability at 80% market rents, in comparison with average social rents and LHA rates.

This document assumes that housing is affordable at 25% of income level.

Please note that the information contained in this document in relation to market rents has been acquired by taking a snapshot of properties available in Rochdale through Zoopla. Therefore the market rents will vary frequently according to the types of property on the market. This assessment is only intended to provide an indication of where problems may arise for landlord in relation to the affordability of homes allocated at affordable rent, at 80% of market rent. It may be appropriate to appoint an external agency to give a more accurate rent assessment for private sector properties.

Table 1 – Local Income Data Median Source £23,935.60 ONS Annual Survey of Hours and Earnings (personal) – Gross for all employees 2011 Note: Local Income data is provided for general purposes only.

Table 2 – Average Monthly Market Rents 1 bed flat 2 bed flat 2 bed 3 bed 4 bed house house house Average £370 £486 £449 £570 £740 Market Rent (average of all advertised / let agreed) 80% Market £296 £388.80 £359.20 £456 £592 Rent Annual £14,208 £18,662.40 £17,241.60 £21,888 £28,416 Household Income Required @ 80% Rent Levels Source : Properties advertised at Zoopla November 2012

Table 3a, 3b, 3c – Local Housing Allowance Rates Rochdale falls within 3 Broad Rental Market Areas, Heywood, Middleton and Rochdale & Pennines.

Page. 131 Table 3a - BRMA Heywood

LHA 1 bed 2 bed 3 bed 4 bed Weekly Rent £pw £80.77 £98.08 £114.23 £155.77 Monthly Rent £pcm £350 £425 £495 £675 Annual Household Income Required £16,800 £20,400 £23,760 £32,400 with no HB £pa

Table 3b - BRMA Middleton LHA 1 bed 2 bed 3 bed 4 bed Weekly Rent £pw £92.31 £109.62 £126.92 £173.08 Monthly Rent £pcm £400 £475 £550 £750 Annual Household Income Required £19,200 £22,801 £26,399 £36,001 with no HB £pa

Table 3c - BRMA Rochdale & Pennines LHA 1 bed 2 bed 3 bed 4 bed Weekly Rent £pw £84.23 £98.08 £114.23 £148.85 Monthly Rent £pcm £365 £425 £495 £645 Annual Household Income Required £17,520 £20,544 £23,760 £30,960 with no HB £pa Source: LHA as published November 2012

£pw – amount in pounds per week £pcm – amount in pounds per calendar month £pa – amount in pounds per annum

It is worth noting that the LHA rates for Middleton and Rochdale & Pennines are higher than those for Heywood.

Note: The LHA does not currently apply to social rented housing and is a guide only to comparable limits applied to eligible market rents in the private sector.

Table 4 – Affordability of Rents at 80% Market Rent within the Rochdale Area

1 bed flat 2 bed flat 2 bed hse 3 bed hse 4 bed hse Lowest £295 £395 £365 £375 £525 Market rent £pcm 80% Lowest £236 £316 £292 £300 £420 Market rent £pcm 80% Lowest 67% 75% 69% 61% 62% market rent as % of LHA Lowest £11,328 £15,168 £14,016 £14,400 £20,160 Annual household Income Required for PRS Page. 132 Highest £542 £750 £695 £750 £2950 Market rent £pcm 80% £433.60 £600 £556 £600 £2360 Highest Market rent £pcm 80% 123% 141% 131% 121% 349% Highest market rent as % of LHA Highest £20,812 £28,800 £26,688 £28,800 £113,280 Annual household Income Required for PRS Average £370 £486 £449 £570 £740 Market rent £pcm 80% £296 £388.80 £359.20 £456 £592 Average Market rent £pcm

80% 84% 91% 85% 92% 87% Average market rent as % of LHA Average £14,208 £18,662.40 £17,241.60 £21,888 £28,416 Annual household Income Required Source: of Zoopla October 2012

£pcm – amount in pounds per calendar month LHA – Local Housing Allowance PRS – private rented sector

Table 5 – Rochdale Average Social Rents as a Proportion of Market Rents

1 bed flat 2 bed flat 2 bed hse 3 bed hse 4 bed hse Average rent £293.75 £321.40 £346.41 £381.33 £389.39 at October 2013 (£pcm) Average rent 99% 81% 95% 1.02% 74% as a % of Lowest Market Rent

Page. 133 Average rent 54% 43% 50% 51% 13% as a % of Highest Market Rent Average rent 79% 66% 77% 67% 53% as a % of Average Market Rent

Conclusions Assumptions;

Affordable Rent is 80% of current market rent.

Housing is affordable if rent levels are 25% or less of total household income. The Office for National Statistics household income remains accurate at 2011.

At 13 th November 2012;

• Private rented properties in Rochdale vary considerably in rental value. • Social rents currently charged by Rochdale Boroughwide Housing are significantly lower than both the average and highest private rents charged in the borough. • Housing Association rents are higher than the figures used here, as are the target market rents. These changes are explored in the additional analysis below. • Affordable rent at 80% of the highest market rent is higher than the current LHA levels for all property types listed. • Affordable rent at 80% of the average market rent is higher than the current LHA levels for 3 and 4 bedroom houses. It may be appropriate to consider an affordable rent level at less than 80% of market rent for these property types.

Additional Analysis As stated previously, this document assumes that 25% of income can be spent on housing. However, the Community Land Trust Fund regards 30% to 35% of the lower quartile of household income in a given area to be the threshold of affordability for housing. If this figure is used the private market rents become even more affordable, as do Affordable Rent homes.

The following additional information has been obtained;

Average Rents Charged by Housing Associations and Rochdale Boroughwide Housing (RBH) 2011

1Bed Flat 2 Bed 2 Bed 3 Bed 4 Bed Flat House House House

Housing Association (£pcm) £69.16 £75.81 £67.76 £81.09 £91.06 RBH (£pcm) £60.92 £67.62 £74.18 £81.47 £88.39

Proportional increase from 12% 11% - 9% - 0.05% 3% RBH to Housing Association rent levels

Page. 134 Target Rents for Rochdale Boroughwide Housing New Build Properties

Property Type 3 bedroom house 4 bedroom house

Social Rent (£pcm) £374 £415

Affordable Rent (£pcm) £412 £455

The housing association rents detailed above are significantly higher than the RBH rents listed, and the housing association rent for a one bedroom property is actually slightly higher than the lowest private rent for a one bedroom flat.

This analysis should be taken into consideration when Registered Providers are considering the setting of affordable rents in the borough.

Affordability Ready Reckoner

The following table shows the annual income required in order to afford monthly rent of various levels. This table assumes 25% of income can be spent on housing.

80% Monthly Rent £pcm (incl service Annual Household Income Required – charge if applicable) assuming 25% of Gross Income affordability criteria, nil HB, £pa 325 15,600 350 16,800 375 18,000 400 19,200 425 20,400 450 21,600 475 22,800 500 24,000 525 25,200 550 26,400 575 27,600 600 28,800 625 30,000 650 31,200 675 32,400 700 33,600 725 34,800 750 36,000 775 37,200 800 38,400 825 39,600 850 40,800 875 42,000 900 43,200 925 44,400 950 45,600 975 46,800 1000 48,000

Page. 135

Appendix 4

Fixed Term Tenancy and Affordable Rent Conversion Pro-forma

Registered Provider

Property address

Property Type

Fixed Term If yes, what is the term of the Tenancy Yes No tenancy? granted?

Rent levels Original = After conversion =

Number of bids received

Is the successful applicant claiming Yes No HB?

Is the successful applicant in Yes No employment?

Is the let a nomination? Yes No

What is the annual turnover of the same property type in the area

Page. 136

Appendix 5

Equality Impact Assessment – Tenancy Strategy 2012-2015

Policy/Service Area Selected

Strategic Housing Services - Tenancy Strategy

Policy being assessed

The Tenancy Strategy 2012-2015

Responsibility of -

Rochdale Borough Council

Aims and objectives of the policy

• Provide guidance for housing providers to inform their policies and practices to produce appropriate lettings for customers • Make best use of the housing stock within the borough • Contribute to sustainable communities • Provide security of tenure for those households who would be most vulnerable or disadvantaged by the tenure reforms and flexibilities within the Localism Act • Provide security of tenure for those households who hold existing tenancy rights • Ensure housing providers offer tenants expert and detailed housing options advice • Ensure housing providers offer a fair and transparent review and appeals process for tenants • Contribute to sustaining continuity in children’s education • Consider and reflect changes in the Welfare Reform

Key stakeholders

Rochdale Borough Council Registered Providers Tenants Housing applicants

Lead Officer for this analysis

Helen Bellis

Others consulted and involved in the anal ysis

Housing Access Officer HomeChoice Manager Housing Provision Manager Adult care AGMA Tenancy Strategy Officer Group Page. 137

Scope of the equality impact assessment

The criteria for granting Fixed Term Tenancies

Does the Tenancy Strategy address the Council’s legal duties as set out in the Localism Act?

Is the strategy approach fair?

Are vulnerable groups considered within the strategy?

Will the strategy give a clear steer to registered providers?

Data that has been considered for this assessment.

• Rochdale Borough Housing Needs Study • Market Rent Data: Zoopla.co.uk advertised properties October 2012 • Local Housing Allowance Rates as published November 2012 • Affordability of Rents at 80% Market Rent Data: Zoopla.co.uk advertised properties 16/11/11 • Rochdale Average Social Rent - Source: Rochdale Boroughwide Housing

The Equality Impact Assessment Checklist.

Race Equality . No negative impact.

Disabled People

Neutral impact on disabled people, as there is a possibility that they may be issued a fixed term tenancy, however the strategy advises that a registered provider renews the tenancy if the adapted accommodation is still needed.

Carers

No negative impact.

Gender

No negative impact.

Older and Younger People

A positive effect on younger people as the strategy advises if fixed term tenancies are used for family accommodation, then the tenancy should be renewed until the youngest child is 21 years old.

May have a negative effect, as fixed term tenancies may be used for family accommodation, Page. 138 as explained above; therefore once the family accommodation is no longer needed and the youngest child is 21 years old or over, the tenancy may not be renewed and the household may need to find more appropriate accommodation.

People who are Socio -Economically Disadvantaged

No impact.

Religion or Belief

No impact.

Sexual Orientation

No impact.

Gender Reassignment

No impact.

Pregnant Women or Those on Maternity Leave

No impact.

Marriage or Civil Partn ership

No impact.

Conclusions and Recommendations

What are the main conclusions from this analysis?

Those groups that may be affected by the use of fixed term tenancies will be protected when at their most vulnerable.

If tenants are granted fixed term tenancies which are then not renewed, the housing provider must give them an appropriate time to find suitable alternative accommodation as well as provide housing options advice.

What are your recommendations?

Equality objectives and targets to address the unequal impact/unmet needs/barriers/low participation

No action; the strategy already includes provision to address the impact on affected groups.

Suggested actions to meet those targets

No action.

Page. 139

The Consultation and Inclusion Methodology Used

Consultation and discussion with the Greater Manchester Tenancy Strategy Group Consultation with relevant internal Council Services Consultation with all Registered Providers with housing stock in the borough

Name Position Date

Helen Bellis Housing Access Officer 15 th November 2012

Page. 140

Version Number: Page: 21 of 21

Page 141 Agenda Item 9

Subject: Township Performance Indicator Status: for publication Reporting – 2nd Qtr 2012/13

Report to : Overview and Scrutiny Committee Date: 13 th December 2012

Report of: Service Director – Performance and Author Transformation Email:[email protected]

Author: Peter Jones Tel: 01706 924715 Cabinet Member: Councillor R. Farnell Portfolio Holder for Corporate Services-Performance and Transformation

Comments from Section 151 Officer Statutory Officers: Monitoring Officer

Key Decision: No

1. PURPOSE OF REPORT

1.1 The report provides Members with Second quarter’s results for 2012/13 for the Township PIs.

2. RECOMMENDATIONS

2.1 As part of the performance management process and to ensure the Authority’s ambitions to continuously improve services is achieved, actions or decisions may need to be taken to maintain improvement.

MAIN TEXT INCLUDING ALTERNATIVES CONSIDERED/ CONSULTATION CARRIED OUT 3.1 Alternatives considered/proposed: 3.1 None considered – failure to monitor and report performance against targets would not be acceptable. 4. Consultation undertaken/proposed: 4.1 In compiling the report Heads of Services have been consulted on the performance information relating to their service. 5. Implications: (a) Township Implications: A comparison of PI results by Township allows Members to target initiatives or actions to improve local services.

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(b) Aiming High/Pride of Place: The indicator results that are presented relate to Aiming High’s outgoing priorities regarding creating a cleaner, greener environment, increasing jobs and prosperity, and improving community safety, and making sure every child matters. The report will increase Members’ awareness of the achievement of particular aspects of services and their contribution to Pride of Place and Aiming High at Township level. 6. Background: 6.1 At a Work Programme Planning session in 2009 Members requested a range of performance indicators suitable for comparing / benchmarking services at a Township level. From a list of possible PIs put forward by services Members of the Performance Scrutiny Committee selected a number of PIs for collection from April 2010 onwards. 6.2 As part of the Council’s overall corporate performance management arrangements, this report provides the results of the selected Township PIs for the second quarter of 2012/13 in the appendix that accompanies this report. 7. Township PI Results and Comments 7.1 The appendix shows both quarter 2 and results for all quarters of 2011/12. 7.2 Some of the indicators, particularly those measuring environmental performance, are affected by population and land areas of the four Townships. Population and land area figures are included in the PI results commentary. For some of the indicators results have also been provided in terms of occurrences per 1,000 head of population or square mile of land within each Township. 7.3 Members are invited to scrutinise the information contained in this report and asses whether further action, information or explanation is required. Responses will be fed back to the committee in due course. 8. RISK ASSESSMENT IMPLICATIONS

8.1 There are no specific risk issues for members to consider arising from this report.

9. EQUALITIES IMPACTS

9.1 Workforce Equality Impacts Assessment

There are no (significant) workforce equality issues arising from this report.

9.2 There are no (significant) equality/community issues arising from this report.

There are no background papers.

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