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Minutes of the Meeting of St Agnes Parish Council As Above, Held Online and Via Telephone, 19:30

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Minutes of the Meeting of St Agnes Parish Council As Above, Held Online and Via Telephone, 19:30 St Agnes Parish Council Parish Clerk: Lee Dunkley BA (Hons), MPhil, FSLCC Parish Rooms, 17 Vicarage Road St Agnes, Cornwall TR5 0TL 01872 553801 [email protected] www.stagnes-pc.gov.uk Council meeting – 5th October 2020 Minutes of the meeting of St Agnes Parish Council as above, held online and via telephone, 19:30. Present: Cllrs Ripper (Chair), Clark (Vice Chair), Ball, Brown, Drew, Field, Forbes, Johns, Roberson, Roberts, Rodda, Slater. Absent: Cllrs Bunt, Hougham. In attendance: L Dunkley, Clerk; C Callaway, Deputy Clerk; A Tippet, Admin Officer; R Goldburn, Library Assistant. Cwll Cllrs Duffin, Mitchell. 1 member of the public. ---------------------------------------------------------------------------------------------------------------------------------------------------------------- 59/20 Apologies for absence. RECEIVED from Cllrs Bunt, Hougham. 60/20 Declarations of interest/Requests for dispensation. None. 61/20 Public Participation. None. 62/20 Council meeting minutes: 7th September 2020 RESOLVED that the minutes of the meeting of the Council, as above, having been previously circulated, were taken as read, approved and signed. Cllrs Clark/Field. 9 voted in favour, 3 abstained: Cllrs Johns, Ripper, Roberson. The following matters were NOTED: 58/20 – spelling mistake. Clerk to alter. 63/20 Cornwall Councillors’ reports NOTED as above. Cllr Duffin: an update was given on the Porthtowan car park barrier and wider highways matters. COVID-19 updates were given, alongside information on financial support for those in need. Budget setting processes will begin soon at County Hall. Cllr Mitchell: an update was given on an incident at footpath 1 (Wheal Friendly). There has been an issue with parking at Wheal Kitty – Cwll Cllr Mitchell suggested that planters may be a solution and a Friends of Trevellas and Wheal Kitty group has been formed. Blackwater speeding issues – a grassroots Speedwatch group may be set up. “Sour Grapes” is set to be leased out as a restaurant. *Cllr Brown left the meeting 64/20 Schedule of Payments RESOLVED to approve as above. Cllrs Clark/Forbes. Unanimous. 65/20 Quarterly budget update RECEIVED as above. 66/20 Library service potential changes RECEIVED a report as above. RESOLVED to: extend opening on Monday mornings and allow limited public computer use per the Library Manager’s report; adopt the new risk assessment; maintain overdue charges amnesty until further notice. Cllrs Slater/Forbes. Unanimous. Library Manager to pursue. 67/20 Need for Neighbourhood Development Plan review RECEIVED a report as above. RESOLVED to not instigate a formal review following the first anniversary of its adoption. Cllrs Clark/Forbes. Unanimous. 68/20 Mount Hawke School: land for staff parking CONSIDERED information as above, in particular the ongoing traffic issues around the school. Matters such as the nature of access (private, uneven surface), knock-on impacts, school/staff responsibilities were discussed. It was noted that the school are due to undertake a travel plan. Cllrs Rodda and Roberson, Cwll Cllr Duffin and the Clerk to meet and bring further information back to Council. Clerk to pursue. *Cllr Brown re-joined the meeting 69/20 Committee vacancies APPOINTED to fill vacancies as follows: The Planning Committee – Cllr Drew The Environment Committee – Cllr Slater The Property and Devolved Services Committee – Cllr Rodda 70/20 Update from working group: Approach to play areas RECEIVED as above. The group met and discussed how the Council could best assist play area management groups. An overarching approach to inspections, minor repairs and insurance was discussed. Subsequently the Council’s insurer has indicated that the management groups would still require their own insurance and as such this approach would not be of particular help. The working group will meet again to continue interrogating how the Council can assist. Clerk to organise. 71/20 Dogs on Porthtowan beach CONSIDERED the need for new signage to clarify dog restriction information. RESOLVED to request Cwll Cllr Duffin to contact Cwll Cllr Rob Nolan to raise the matter of clearer signage. Cllrs Brown/Field. Unanimous. Cwll Cllr Dufffin to pursue. *Cllr Clark left the meeting 72/20 Items for Bolster magazine RECEIVED suggested items for the next edition: Speed sensors if applicable; tourist season – continued need for social distancing following the tourist season; Library service changes. 73/20 Notification of meeting/Suggested items for agenda: 2nd November 2020 NOTED suggested items for the next Council meeting: Dogs on beaches (Cllr Forbes); Council restructure. 74/20 Reports from Council representatives NOTED the following reports: • Most new equipment is now in place at Mount Hawke Millennium Green. • Cllr Field met with A Drake and Cwll Cllr Mitchell to discuss a parking solution around Mithian school. Planning permissions around the inner car park at the school, and the flow of traffic, are being investigated. • The St Agnes Rose Garden committee is to be superseded by a new association with residents/gardeners at Chegwyn Gardens at the core of the organisation. Thanks were given by the Council to Cllrs Forbes and Rodda for acting as a catalyst to bring this about. 75/20 Public Bodies (Admissions to Meetings) Act 1960. RESOLVED that in view of the confidential or special nature of the business about to be transacted, it is advisable that the press and public be excluded and instructed to withdraw during the discussion for the following item: Quotations/contracts. Cllrs Rodda/Drew. Unanimous. 76/20 Electricity Contracts – public toilets & office RECEIVED quotations for contract renewals. RESOLVED to defer the item as renewal is not due until August 2021. Cllrs Ripper/Forbes. Unanimous. 77/20 Internal Audit contract RECEIVED a quotation as above and RESOLVED to renew with Hudson Accounting. Cllrs Forbes/Slater. Clerk to inform. Meeting closed at 21:10. Signed ……………………………. Date………………………………….. Appendix A: SCHEDULE OF PAYMENTS SLCC Enterprises Ltd Webinar - Diversity & Equality. C Callaway £36.00 Swift Janitorial Final pack of toilet & washroom descaler £9.59 HM Land Registry Land ownership enquiry - land towards Trevaunance Point, St Agnes PAID £6.00 SLCC Enterprises Ltd Virtual National Conference (October). L Dunkley £30.00 Training course - traffic management for verge works & safe use of Corserv Ltd ladders £480.00 Beacons & Lightbars Magnetic amber rotating beacon - Re speed sensors PAID £34.06 BCW Road Signs Pedestrians sign with reversible arrow - Re speed sensors PAID £33.10 BCW Road Signs 600 mm Cone sign kit - Re speed sensors PAID £213.59 Safety Lifting Gear Barricade expandable safety barrier - Re speed sensors PAID £213.02 SLCC Enterprises Ltd Webinars - People Management. L Dunkley £72.00 HM Land Registry Land ownership enquiry x2 - Town Hill and land SE of Stippy Stappy, PAID £12.00 Swift Janitorial Natural Centrefeeds roll 2 ply 6x150m £9.59 HM Land Registry Land ownership enquiry - Land at Mount Hawke. Cllr Rodda request PAID £6.00 HSE Books Safety at Street Works & Road Works - A Code of Practice - Speed sensors PAID £10.99 Elite Workwear Various items of staff workwear, per request £156.30 Naturally Green Continuation of Enhanced PROW Project (Install of steps - jobs 5 & 7) £936.00 TEE Ltd Annual PAT Testing at the library and issue of certificate £123.00 C Kalber Cemetery maintenance & grave digging - September 2020 £1,348.33 Rialtas Business Annual accounting software support & maintenance package £636.00 Action Fire SouthW Annual fire extinguisher service & maintenance - Library £75.48 Brunel Engraving Co. X2 brass memorial bench plaques PAID £92.52 Cormac Solutions Ltd Placing of MSAS posts - Speed sensors £1,236.00 Swift Janitorial Further supplies of PPE/hand gels/toilet rolls/cleaning products – WCs £1,490.83 B Barrett Reimbursement for cash purchase - drain unblock fluid for public toilets £5.99 Iron Orchid Completed PROW cutting from 28/7/20 - 7/9/20 per contract £1,033.20 Staffing costs Total expenditure - September 2020 £18,507.25 PETTY CASH RECORD Reconciled running total with cash in tin: £32.34 - 06/10/2020 LIBRARY TAKINGS September 2020 - Nil Signed ……………………………. Date………………………………….. .
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