PROPOSAL CHESTERFIELD TOWNSHIP LIBRARY NEW COMMUNITY LIBRARY PROGRAM
MARCH 29, 2019 29 March 2019
Chesterfield Township Library Elizabeth Madson, Director 50560 Patricia Ave. Chesterfield, MI 48051
RE: CHESTERFIELD TOWNSHIP LIBRARY NEW COMMUNITY LIBRARY PROGRAM 41808040
Subject: Quinn Evans Architects RFP Response
Dear Ms. Madson:
Our team shares the holistic mission of your library and we are privileged to be considered to lead the new Chesterfield Township Library project. We commit, with a deep knowledge base, to bring an innovative library into being – in a way that reflects and builds your community. Quinn Evans Architects (QEA) is uniquely qualified due to our depth and breadth of library design experience, our familiarity with placemaking and urban architecture, and our drive to succeed because of our passion for your goals and objectives. Additionally, QEA’s experience with your community last fall in guiding the process of site selection helps our team begin to understand your communities needs. We hope this experience will lead to a program and concept design that reflect Chesterfield and ultimately in a successful millage vote.
QEA is a full-service architecture and interiors firm, which allows us to add engineering consultants to the team that are best qualified for the specific project. Peter Basso Associates (PBA) is a strong mechanical, electrical, and engineering partner whom QEA collaborates with on many of our library, museum, and higher education projects. QEA is currently designing the new Clinton-Macomb Public Library North Branch in Macomb Township with PBA. Our cost estimator is Davidson Brown, a firm with extensive experience in community scale cost estimates. QEA is currently working with Davidson Brown on several projects that have had consistent pricing in line with construction outcomes in Midwestern communities.
Project leadership, library planning, and are the skills that make our team stand out as the most qualified to lead the design and programming of the new Chesterfield Library. A public library is perhaps the building that most defines a community as it is embraced as a place that is open to everyone, provides services to all, and is funded by the community. Leading the process for building a library is challenging because there are so many voices to be heard. Having led an open process which ensures people feel heard but also sets priorities, deadlines, and supports informed decisions for over a dozen public library projects, the QEA team knows how to guide a building committee, library board, and staff to a successful grand opening.
219 1/2 NORTH MAIN STREET, ANN ARBOR, MI 48103 734.663.5888 | WWW.QUINNEVANS.COM
WASHINGTON, DC | ANN ARBOR, MI | BALTIMORE, MD | DETROIT, MI | MADISON, WI | RICHMOND, VA The library of today provides a very unique collection of services. It is a welcoming and safe spot for the community to come together to learn from each other and from the variety of collections and programs offered. QEA knows how to plan for such a diverse population of users and activities. One of the keys is building in infrastructure and design that allows for the known needs of today but provides adaptability to accommodate the unknown technology and library services of 2030 or 2050 or beyond. Our understanding of how library building needs have changed over the last 30 years, gives us insight into our planning for libraries today that can continue to serve their communities far into the future.
Common attributes found in championship teams and highly successful organizations are a belief in the mission, willingness to work together, and a passion for the process and outcome. While we possess the expertise needed for this project, it is our passion for this rare opportunity which distinguishes us. Our willingness to lead a “best idea wins” approach with all team members and stakeholders offers a chance for creative dialogue and innovative thinking, which will yield the best solution for the community.
Our approach takes time upfront to “set the stage” for the project by conducting research into the community and peer libraries with your team. This time allows for team building and goal setting that supports an open and informed decision- making process throughout the project. The programming phase focuses on work sessions to understand the collections, programs, and services that are desired in a new main library and concludes with a written program outlining the space requirements to support your unique library functions. From the program, we move to concept design to show how the spaces can become an inspiring building on your site that functions and can be built within your budget.
Defining the budget is something we will work with you on from the beginning to understand the cost of the project and how this compares to what you feel the voters would support in terms of a millage to finance the project. A good example is our project currently under construction in Allegan, Michigan. The program that was created before we were hired was for a project larger than the board felt the community would support. We revised the program and developed a schematic design for a project that passed and is now being built. Our experience on Allegan and many other ballot initiatives allows our team to give direction as you undertake a public capital campaign for funding.
Once funded, our services follow a more typical path with phases of design development, construction documents, and construction administration. Throughout these steps, our role is to guide you through the decisions needed to keep create a beautiful and functional new library while staying on schedule and budget.
We appreciate being considered for your new library and are excited about all the opportunities it offers. We would like to thank the library building committee and yourself for conducting a transparent and equitable process.
Cordially,
Quinn Evans
Ann K. Dilcher, AIA
Principal
219 1/2 NORTH MAIN STREET, ANN ARBOR, MI 48103 734.663.5888 | WWW.QUINNEVANS.COM
WASHINGTON, DC | ANN ARBOR, MI | BALTIMORE, MD | DETROIT, MI | MADISON, WI | RICHMOND, VA A SCOPE OF SERVICES Scope of Services
PROJECT UNDERSTANDING We find investing in building systems which allow for adaptation due to either change in technology or user expectations yields the We understand that the library requires professional services to best long term return on investment. Good planning supported by provide the library planning and design work required to define adaptable infrastructure allows the library to change without major and support a millage campaign projected for August 2020. The capital improvements. library intends to ask for a millage that will fund the construction of a new 35,000 sf library at the recently purchased site on the We look at not only the library profession, but at what the southeast corner of Sugarbush Road and 21 Mile Road. The ideal educational and business communities have learned about design of the library will provide for a future expansion to 45,000 learning, work, and social environments. These institutions are at sf. As you select a team to get you from today to the vote and likely the front line of establishing expectations and behavior patterns to ground-breaking and grand opening, we feel it is important on learning and work which need to be addressed in the library that you understand our perspective on library service and library environment. We believe understanding “lifestyle” expectations design. influences programming and development of interior spaces. It is well documented that mobility offered by technology allows A critical component to creating a successful project begins the individuals to use libraries, coffee shops and public gathering design team having a consistent set of values and aspirations. To spaces as an extension of the office or classroom. establish this level of understanding and allow you the opportunity to see if our philosophy on libraries and approach to design align We all have personal preferences for spaces which make us work with yours; we want to give you a sense of how we think. better, be more effective or just feel better. To support this we conceptualize our programs around spaces which support learning LIBRARY PHILOSOPHY styles: alone|alone, alone|together, collaboration|together, or collaboration|social. This approach to design allows us to create a We believe our primary objective is to program, plan and design a variety of spaces which are responsive to public expectations. How library which will remain relevant for generations and will change to provide a diversity of spaces will be the core of our programing over time with the community. To achieve this goal Chesterfield and planning discussions and will yield a library capable of Township has invested time in planning and programming to helping the community flourish. facilitate your staff’s delivery of quality library service in the most effective manner. The more effective the work environment, the easier it is for library staff to dedicate resources to serving the public.
QEA’s Fall 2018 Site Assessment for Chesterfield Township Library included a building and zoning test fit, review of legal considerations, along with site and environmental reports DESIGN THINKING
The library should be a derivative of the community, a reflection of There is no short cut to establishing the aesthetic qualities for this its value and culture. Each owner is unique in expectations and how building and interiors. It will require a series of discussions, review they move through the approval and management process of the of precedent buildings and some site visitations. We will listen, project. To achieve success we find it imperative our team provide challenge and bring options for discussion and reflection. We do leadership and mentorship in defining the process and guiding the know that good design is a result of clarity around a single idea decision makers. Our overall approach can be summarized as and open and honest discussions. We will take the time to integrate research, explore, build consensus and execute. We see the whole your team and ideas into the final solution by leading conversations process as a series of design conversations and work sessions towards a consensus. which are led by our team but tailored to your decision making process and appetite for engagement. A key organizational We are advocates for quality over quantity. A reasonable element is clearly defining who are the working teams and who investment in materials and building systems which are efficient ultimately has final approval. We are an outcome-based design to operate and maintain yields more financial resources for firm which integrates your knowledge of community and library library services and programs over the long term. Three elements expertise into a facility which supports and inspires the community. are interrelated: cost, quantity, and quality. Our goal is to have discussions about quality expectations while programming the Our philosophy is functionality first and foremost and that drives building. We will have discussions about the types of building how we interact with your team and how we plan and design the systems, material selections, and architectural features, all of which project. It must function as a library first! We accomplish this by influence the cost per square foot of the project. As this information conducting discussions with the staff and leadership of the library is developed simultaneously with the program, we can balance the to completely understand the intent of your service goals and size of the building with the budget because the team has a clear strategic plan. We will then lead discussions about library planning understanding of your quality expectations. and design based on our experiences and aspirations to keep a library relevant through generations. These discussions will result in a common understanding of what needs to be achieved and some alternatives showing how to accomplish these goals. Design Approach
INTRODUCTION TO THE QEA PROCESS FOR PROGRAMMING AND STAFF ENGAGEMENT THE CHESTERFIELD TOWNSHIP LIBRARY Based on our understanding of the desired features listed in The QEA team champions a highly collaborative and participatory the RFP, your current library spaces, and initial meetings with planning, design and construction process in all of our work. For library leadership, QEA will develop a program that provides the Chesterfield Township Library new library program project, we recommendations for each functional area in the building. The initial will use a proven process tailored to the needs of your community, program will be compared to the proprietary database we have specifically developed to respond to the established parameters created that combines narrative and calculations to describe both and goals, informed by over a decade of crafting dynamic library qualitative and quantitative characteristics of each space. Unique to spaces. our approach to library programming is the articulation of planning goals on a space-by-space basis - in addition to listing the required PROJECT INITIATION functions for each space. We articulate these goals to confirm with library leadership and the community the understanding of the The QEA project initiation work session is a chance for a personal desired outcomes. introduction to all team members and introduction to the existing buildings. While we have background information, we want to The QEA team’s proposed programming effort is directly informed hear your overall goals, aspirations and visions for the future of by and refined from years of experience planning libraries in the Chesterfield Township Library. This meeting will establish team Michigan. Our team would lead the building program exercise members’ responsibilities, establish methods of approval and with your staff and use a presentation on 21st century library communication, confirm project deliverables and establish the facilities opportunities to foment conversation about your goals project schedule requirements. and expectation for each service area. Additionally, we will work with your building committee to define the level of community This task includes: engagement that is expected in your community. This can range from hands on sessions early in the process to presentation style • Project Initiation Meeting confirming goals, decision making updates and final concept presentations. process, and schedule In addition to establishing the qualitative and quantitative • Research comparable projects and visuals for inspiration requirements of the interior areas, the program will also document • Review current library usage, staffing, and collection statistics the Library’s furniture, audiovisual and equipment needs. These requirements will be developed collaboratively with you, tuned to unique or special programming and service model goals/ objectives.
This task includes:
• Staff engagement to support definition of functions and goals for each area • Narrative summary program of functions and goals CONCEPT DESIGN
Our philosophy is that the best designs are simple, efficient responses to the myriad project demands placed upon them. They deal not only with functional space, but also with the constraints placed upon them by site and the inspirational goals for the building. Area diagrams are a quick method used to develop several concept options for discussion with your team to compare pros and cons of possibilities.
Once a direction is agreed upon, conceptual floor plans are developed that explain image and aesthetic, circulation, and furnishings for the preferred conceptual design. Rich and clear plans are produced that can be used to create phasing plans and cost opinions.
Our belief is that consensus at this stage is true test of our collaborative and inclusive process. The building committee and staff must feel ownership of process, input, and of the ideas being proposed. Change is always hard and having staff engaged in the process and informed of the future can help them embrace the master plan.
This task includes: COST MODELS
• Three initial concept studies for discussion, prioritizing, and QEA is strongly committed to acting as stewards of the public funds selection committed by our clients. Cognizant of budgetary expectations, we will work with you to first develop an concept design that • Community meetings to present concepts is simultaneously fiscally responsible and reflective of your community. Ideally we will work with your bond consultant, the • Concept revisions and cost model creation developing cost estimate, and building parameters to evaluate • Selection of the single concept for development request to the voters that will be best recieved. This task includes:
• Initial cost models for three options
• Creating a cost model for the selected concept design GRAPHIC COMMUNICATION OF THE EVOLVING PROGRAM
Graphic communication is vital to clearly communicating evolving program areas throughout this phase. The QEA team will rely on CAD plans provided by the library as a base for our work.
We understand that developing organizational clarity for the distribution of library departments is important, but also know that a certain degree of “Functional Multiplicity” needs to be considered as we plan for a future of flexible use for all of the existing buildings to maximize efficiency and provide opportunity for multiple functions in the same space over time.
Throughout the process we will develop graphics that you feel will speak to your community and the expanded services that you hope to provide in a new building. Proposed Timeline Chesterfield Township Library, New Community Library Program
Our proposed timeline is based on years of experience in working with library staff, boards, and building committees on similar projects. At our kick-off meeting, we will establish the communication and decision-making process that works best for your library. A key organizational element to keeping on schedule is clearly defining your library leadership team and decision making process.
A factor to consider: Does the building committee make final decisions or do they make recommendations to the library board? Making recommendations to the board works well and considers all stakeholder opinions. This approach extends the timeline as monthly board meetings are the drivers of the schedule. In your case, there is plenty of time before ballot language is required for an August 2020 vote so either decision making process is viable.
April 2019 CONTRACT NEGOTIATION & AWARD
May 2019 PROJECT INITIATION
• PROJECT KICKOFF • Meeting with the Library Building Committee to confirm project work plan, schedule. and decision making process. • BUILDING PROGRAM EXERCISE • Benchmark current library relative to neighboring communities. • Analyze existing conditions of current building and library services • Identify space needs • Feview findings with staff and Library Building Committee to understand the critical sizes, adjacencies, and required furniture and furnishings within each space • Identify what services could be offered with additional space • Develop a preliminary building program document • LIBRARY BUILDING COMMITTEE REVIEW MEETING 1 • Meet with Library Building Committee to review initial building program • BUILDING PROGRAM REFINEMENT • Analyze staffing and operating needs of proposed building program. • Refine program based on input from Library Building Committee and community. Deliverable: Develop a draft final building program document June 2019 INITIAL CONCEPT STUDIES
• Three initial concept studies for building and site • LIBRARY BUILDING COMMITTEE REVIEW MEETING 2 • Meet with Library Building Committee to present final building program and review draft concepts • COMMUNITY MEETING 1 • Public meeting to present draft concepts and solicit comment
July 2019 CONCEPT DEVELOPMENT
• Concept revisions and Cost model creation • LIBRARY BUILDING COMMITTEE REVIEW MEETING 3 • Concept selection meeting to select a single concept to develop
August 2019 CONCEPT AND COST MODEL REVIEW
• Concept development and cost model development • LIBRARY BUILDING COMMITTEE REVIEW MEETING 4 • Concept review meeting • COMMUNITY MEETING 2 • Public meeting to review developed concept
September 2019 FINAL DELIVERABLES
• Graphics and cost model finalization • LIBRARY BUILDING COMMITTEE REVIEW MEETING 4 • Final building committee presentation • Graphic edits to support campaign committee Submit Final Deliverables B RESUME We See a Better World.
The experienced professionals at Quinn Evans Architects are committed to elegance in design and well- crafted solutions that promote and inspire learning Varina Library experiences in the AIA / ALA Library Building Award, 2017 built environment.
QEA is a full-service architectural firm with offices in Ann Arbor and Detroit, Michigan; Corporate Officer authorized Baltimore, Maryland; Madison, Wisconsin; Richmond, Virginia; and Washington, DC. To to execute agreements: meet our clients’ needs, our comprehensive services include renovation and restoration of existing structures and sites, as well as the design of expansions and new structures. In Ann K. Dilcher, AIA addition to full architectural and interior design services, we offer a diverse portfolio that Principal combines context-sensitive and innovative designs with sustainable strategies. 734.663.5888 Sensitive planning and design solutions involve both the preservation and reuse of [email protected] significant buildings, as well as the development of new structures that complement and respect their surrounding environment. Quinn Evans Architects 219 1/2 North Main Street More than 500 projects in our firm’s portfolio have been honored with awards for quality Ann Arbor, Michigan 48103 design, outstanding restoration work, and innovative approaches to adapting existing facilities for new uses.
With over three decades of experience, QEA’s professionals combine expertise in renovation architecture with knowledge of the special issues involved in developing context-sensitive new construction. This enables us to renew important cultural landmarks while maximizing the structure’s economic viability and fostering community pride in the built environment.
QEA is not currently in violation of any regulatory rules, regulations, or litigation that may have an impact on the firm’s operations. Ann K. Dilcher, AIA, LEED AP Principal in Charge & Project Manager
Ann Dilcher focuses on community-building projects such as libraries, museums, and art centers. Her work often centers around adaptive reuse or renovation of existing buildings, usually historic buildings which are valued by the community. She is known for her ability to communicate with large groups of diverse stakeholders and create inclusive design solutions. Ann’s attention to detail and coordination of expertise provided by specialty consultants exercises her mature understanding of technically demanding projects. Clinton-Macomb Public Library, North Branch, Charter Township of Clinton, Michigan Principal for a new library which will enhance the community’s civic center. The team is designing a library that bridges the formal public square where the project is situated with the natural characteristics of the site. The new 25,000-SF building will support a community of 180,000 residents who are focused on growing young readers, advancing Principal student success, and inspiring lifelong learning. Joined QEA in 1997 Allegan District Library, Allegan, Michigan Registration Guided the library board through a planning process and concept design phase for the renovation and expansion of an existing Carnegie Library on a difficult downtown site Michigan, 2014 to create the information needed for a successful millage campaign. Assisted with the Virginia, 2001 documentation needed to obtain a low-interest USDA loan for the expansion project. NCARB certified With funding in place, Ann led the QEA team to design and document a 8,000-SF Professional Affiliations addition, and complete renovation of the 1914 Carnegie building and previous 1970s American Institute of Architects addition which will allow the library to expand its programming, support teen STEM- focused learning, and improve accessibility within the building and site. American Library Association Howell Carnegie District Library, Howell, Michigan Association for Preservation Project Manager for a library renewal study that was successfully leveraged into a public Technology - International vote for funding, which the library used to update and upgrade the building to serve APT Eastern Great Lakes Chapter the community for the next twenty years. Ann managed the design and construction of National Trust for Historic Preservation this work which included exterior building envelope upgrades, new mechanical system, Michigan Historic Preservation Network interior space planning changes, and updated interior finishes. Baraboo Public Library, Baraboo, Wisconsin Education Principal and Project Manager for this project’s historic preservation and interior design Texas A&M University, Masters of Architecture, components. Revered for its downtown location and historic charm, Baraboo Public 1996, Certificate in Historic Preservation Library is striving to incorporate updates to its physical space and functionality to meet Georgetown University, Bachelors of Arts in Art patron needs for the next 50 years. Collaborating with their Library Expansion Committee History & Economics, 1991, Magna Cum Laude to account for local concerns and minimal disruption, our team is working to deliver a clear set of design documents that will facilitate this project’s efficient and economical bid Presentations and construction phases. Association for Preservation Technology Alpena County George N. Fletcher Public Library, Alpena, Michigan Conference, 2009, 2010, 2012 Met with the library board, director and staff to confirm project goals, objectives, Michigan Historic Preservation Network schedule and budget for the renovation of the building. Space allocation, concept Conference, 2010, 2012, 2014, 2016 design options, and cost estimates were developed to assist the library in raising funds National Park Service Mid-Century for the implementation of the recommended plans. This master plan will guide the phased Modern Materials and Preservation work and allow for the vision of the library staff, patrons, and community to successfully completed, within a determined time frame. Charles W. Wray,Jr., AIA, LEED AP, NCIDQ Lead Library Designer
Chuck’s primary area of practice has been with local county and city governments and school systems developing unique design solutions for a variety of building types including schools, libraries, and administration buildings. He understands the unique nature of publicly-funded work and is skilled in the complexities of the corresponding processes. Chuck promotes a holistic approach to the design process and remains involved from project inception to closeout as a resource for technical detailing, project specifications, product approvals, interior color/finish selections, and furniture coordination. His knowledge of various building systems, construction materials and methods assists the team in developing the most appropriate design solutions to achieve the client’s stated goals. Registration Fairfield Library, Henrico, Virginia Principal-in-Charge for a new 44,000 SF library. An inspiring design solution responded Registered Architect, Virginia to the unique needs and aspirations of this community and will serve as a center of Education opportunity and a hub for learning. It will also provide spaces focused on family and the teaching of life skills, two primary themes that emerged from community engagement Virginia Tech, Bachelor of Architecture, 1983 sessions. Professional Affiliations North East Branch Library, North East, Maryland Virginia Association of Counties, Principal in Charge for this new 47,225 SF 2-story replacement branch library and new Associate Member Cecil County Public Library administrative offices. The design concept is inspired by the Virginia Municipal League, Associate Member geographic location of North East as a coastal town on the Chesapeake Bay and the American Institute of Architects, synergy between its location in a retail setting and the civic use opportunity of the library James River Chapter program. Construction Specifications Institute (CSI) Atlee Library, Hanover County, Virginia Principal-in-Charge for a new library designed to connect visitors to the outdoors through daylight and views of the surrounding woodlands. A two-story lobby supports building security by affording staff visual control over all public spaces within the library. A series of small conference and study rooms in addition to larger meeting areas will allow the library to function as a community gathering place.
Varina Library, Henrico County, Virginia Principal in Charge for the recipient of the 2017 national AIA / ALA Library Building Award, the new 43,000 sf Varina Area Library serves the quiet and rural community of Varina located in the eastern section of Henrico County.
Libbie Mill Library, Henrico, Virginia Principal-in-Charge for this new 60,000 sf library envisioned as a hub for learning, positive individual transformation, and community advancement. The library was designed to serve as a collective “living room,” a welcome community destination. The expansive views into the Library from the outside reinforce its presence as a civic beacon, while the open interior provides spaces for gathering and information sharing. Shannon Wray, CID, IIDA, LEED AP Interior Designer
An Associate at QEA, Shannon is our senior interior designer and provides design leadership for programming, space planning, lighting, acoustics, finish materials, color selections, and furniture / furnishings. Building on her knowledge of your processes and requirements, she will have a design leadership role in the programming and planning phase, working closely with other team members. She will remain continuously involved during the subsequent phases of the work through construction and occupancy. As with past libraries she’s worked on, she will lead our interior design and furniture design efforts.
Libbie Mill Library, Richmond, Virginia Interior Designer for this new 60,000-SF library envisioned as a hub for learning, positive individual transformation, and community advancement. The library was designed to Associate serve as a collective “living room,” a welcome community destination. The expansive views into the Library from the outside reinforce its presence as a civic beacon, while the Joined QEA in 1999 open interior provides spaces for gathering and information sharing. Registration Varina Library, Henrico, Virginia Certified Interior Designer Interior Designer for this AIA/ALA award-winning library for Henrico County. The building Education is located in the county’s rural, eastern section and replaces a small branch that served the community for over 40 years. The library’s design is rooted in the landscape and the Bachelor of Fine Arts in Interior Design, history of the Varina district. Virginia Commonwealth University, 1999 Professional Affiliations Fairfield Library, Henrico, Virginia Interior Designer for a new 44,000-SF library. An inspiring design solution responded International Interior Design Association to the unique needs and aspirations of this community and will serve as a center of American Library Association opportunity and a hub for learning. It will also provide spaces focused on family and the Council of Education Facility teaching of life skills, two primary themes that emerged from community engagement Planners International sessions.
Gayton Library Renovation, Henrico, Virginia Interior Designer for the complete interior renovations of this neighborhood library. The project updates and refreshes the original library design and creates a more welcoming and comfortable space. By taking advantage of the existing volume within the building, the once dark and compressed environment was completely transformed into an open and inviting interior.
Baraboo Public Library, Baraboo, Wisconsin Interior Designer for this project’s historic preservation and interior design components for a 12,000 sf addition and renovation of existing 16,000 sf library. Shannon lead the programming and space planning efforts to provide dynamic new children’s and program spaces. John Sydney (Syd) Knight, ASLA Principal, Landscape Architect
Syd, who has over 30 years of experience working with institutional clients, leads the firm’s landscape architecture projects. In addition to his overall leadership of the landscape architecture effort, Syd will be directly responsible for the assessment and planning of the landscape.
Atlee Public Library, Hanover County, Virginia Landscape Architect for a new library designed to connect visitors to the outdoors through daylight and views of the surrounding woodlands. A two-story lobby supports building security by affording staff visual control over all public spaces within the library. A series of small conference and study rooms in addition to larger meeting areas will allow the library to function as a community gathering place. Principal North East Library, North East, Maryland Joined QEA in 1990 Landscape Architect for this new 47,225 SF 2-story replacement branch library and new 33 Years of Experience central administrative offices for the library system. The design concept is inspired by the geographic location of North East as a coastal town on the Chesapeake Bay and the Office Location synergy between its location in a retail setting and the civic use opportunity of the library Richmond, Virginia program. City of Residence Fairfield Library, Henrico, Virginia Richmond, Virginia Landscape Architect for a new 44,000 SF library. An inspiring design solution responded to the unique needs and aspirations of this community and will serve as a center of Registration opportunity and a hub for learning. It will also provide spaces focused on family and the Registered Landscape Architect, Virginia teaching of life skills, two primary themes that emerged from community engagement sessions. Education Alexander Mack Memorial Library Addition at Bridgewater College, Bridgewater, University of Virginia, Master of Virginia Landscape Architecture, 1986 Landscape Architect for this campus library renovation and addition that added new University of Cincinnati, Bachelor of landscaping features including outside patios and paths of travel. New plantings and Urban Planning and Design, 1979 landscaping features were designed to be reflective of the Campus Master Plan that Syd created for the College.
Bridgewater College Campus Master Plan, Bridgewater, Virginia Landscape Architect/Planner for a campus master plan that has guided the development of this historic campus for over 20 years. The plan has accommodated a doubling of enrollment, dramatic growth in athletic and student housing facilities, and significant landscape beautification projects.
Resume – Nigel Brown, Principal Senior Cost Estimator, Senior Project Manager, Senior Scheduler
Professional Expertise: Nigel has over 2 1 years of experience that covers all aspects of construction management (construction management, superintendence, quality control, CPM scheduling, cost estimating, and litigation support). Nigel is a senior cost estimator and oversees the production of over 150 estimates annually. Estimates range from minor alterations to $250M+ full site development estimates. In addition, Nigel currently provides oversight on design and construction of numerous projects on behalf of owners. In this role, Nigel has overall project responsibility including management of design to ensure requirements are met, managing budget and schedule, and negotiating project costs including design, construction, furnishings, security systems, IT systems, and Audiovisual systems. Nigel has received accolades from our customers for outstanding service and dedication to project success.
Education: Virginia Tech, B.S. Civil Engineering, 1998 Virginia Tech, M.S. Civil Engineering, 2002
Certifications: Certified Cost Professional (CCP) originally certified 2001
Security Clearances: HSPD-12, Top Secret
Work Experience:
DAVIDSON BROWN, INC., May 2006 – Present
Selected Cost Estimating Experience
U.S. General Services Administration, Region 3 Over 700 Projects throughout the Mid-Atlantic Region under this multi-year blanket purchase agreement. The original contract was awarded in 2012. After five years, the contract has been recompeted and was awarded again to Davidson Brown in 2018.
As Senior Cost Estimator, oversee the preparation of detailed cost estimates, analyzed contractor proposals, and negotiated fair and reasonable costs for renovation and construction projects in leased facilities and federal buildings in various locations throughout the Mid-Atlantic region. Projects range from 5,000 to 1,000,000 square feet. Tenant agencies include FBI, Secret Service, DOT, U.S. Courts, IRS, DHS, Social Security Administration, and many others. Since 2012, Nigel has been the primary estimator responsible for over 700 cost estimates.
Greenbelt Theater Renovation, Greenbelt, MD On behalf of the architect of record, provided the detailed cost estimate based upon the final construction documents. Project consisted of the interior renovation of a 6,400 square feet theater. Estimate included all interior trades and theater specialties.
Crystal Square 5, Crystal City, VA On behalf of the owner, provided an independent cost estimate based upon the final construction documents and lead in the negotiation of the construction costs. Following the award of the contract, lead negotiations of all change orders during construction. The project involved the renovation of three floors in this multistory building. The project included secure work areas, new HVAC, plumbing, electrical, and security systems. The cost estimate was used as the basis for negotiating the final construction costs. The area of work was 61,610 usable square feet. The total construction value was $4.1M.
Resume – Nigel Brown 1 Davidson Brown, Inc. Eric M. Graettinger, PE, LEED AP BD+C Vice President
Project Role Lead Electrical Engineer ProjectEducation Role BachelorXxx of Science in Electrical Engineering, Education UniversityDegree, Institution of Detroit Mercy ProfessionalAccreditations Registrations ProfessionalAccreditation Engineer (ACRONYM) - MI, AZ, IN, FL ProfessionalProfessional AccreditationsRegistrations USGBCRegistration LEED (ACRONYM) Accredited Professional Professional Memberships (LEEDMembership AP BD+C) (ACRONYM) Professional Memberships Illuminating Engineering Society - Board of Manager Member; Past-President of Detroit Section ERIC Relevant Project Experience Eric’s responsibilities as Lead Electrical Engineer include the • Clinton Macomb Public Library, Macomb, MI technical production of a project, New North Branch such as system design and layout, • City of Birmingham, Birmingham, MI product research, documentation Baldwin Public Library Renovation and drawing review submittals, and fi eld investigations. He • City of Detroit, Detroit, MI also monitors the budget and Detroit Public Library HVAC and Electrical Systems Study schedule throughout the course Detroit Public Library Fire Suppression System Study of a project. Detroit Public Library South Wing Fire Sprinkler System Eric has been involved in the design of specialty indoor • Saginaw Valley State University, University Center, MI and outdoor lighting systems; Instructional Facility No. 4 Renovatons, Library Additions medium- and low-voltage power distribution systems; fi re alarm • St. Clair County Community College, Port Huron, MI systems; emergency power Library Reconfi guration distribution systems; power system evaluations; studies for • Detroit Institute of Arts, Detroit, MI existing primary and secondary Learning Center Fit-Out distribution systems; and facility condition studies. • Blue Water YMCA, Port Huron, MI Eric’s 21 years of electrical New YMCA of the Blue Water Area engineering experience includes • City of Southgate, Southgate, MI both new construction and New Southgate Commmunity Center/YMCA renovation of retail, commercial, institutional, government, • GM Renaissance Center, Detroit, MI corporate, and prototype facilities. YMCA of Metro Detroit Ren Cen Fitness Center
• Urban Neighborhood Initiatives, Detroit, MI Lawndale Center
Peter Basso Associates | www.peterbassoassociates.com George A. Hopkins Principal
Project Role XxxLead Mechanical Engineer Education DegreeStudies, towardsInstitution an Associate of Science Accreditations Degree,Accreditation Macomb (ACRONYM) Community College Professional Registrations StudiesRegistration towards (ACRONYM) an Architectural Professional Memberships DesignMembership Degree, (ACRONYM) Lawrence Technological University Professional Memberships American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) GEORGE Relevant Project Experience As Lead Mechanical Engineer, George is involved in the • Clinton Macomb Public Library, Macomb, MI New North Branch mechanical design and layout of HVAC, piping and control • City of Birmingham, Birmingham, MI systems; the computer analysis Baldwin Public Library Renovation of building heating and cooling idea Space Laser Engraver Exhaust loads and equipment selection; Proposed Youth Collection Addition and central heating, chilled water and plumbing system • City of Detroit, Detroit, MI design. Detroit Public Library HVAC and Electrical Systems Study George’s work experience • City of Warren, Warren, MI of 31 years includes whole New Library building energy simulations using multiple energy software • University of Michigan-Dearborn, Dearborn, MI platforms for both new and Mardigian Library Mechanical System Analysis Study existing buildings to evaluate potential energy saving • Ferris State University, Big Rapids, MI strategies. This includes the Library for Information, Technology, and Education evaluation of building envelope Timme Library Chiller Relocation Study enhancement, lighting energy reduction and lighting control, • City of Ann Arbor, Ann Arbor, MI New Municipal Center, Police HQ, and 15th District Court Building LEED Gold HVAC system selection, HVAC
energy recovery system, • City of Saline, Saline, MI solar heating hot water, solar New Washtenaw County 14A-4 District Coruthouse LEED Certifi ed domestic hot water, etc. • Rock Ventures, Detroit, MI New Global Center for Learning and Achievement
• Olympia Development of Michigan, Detroit, MI Offi ce Space Master Planning
• Blue Cross Blue Shield of Michigan, Southfi eld, MI Blue Care Network Commons Renovation Master Plan Peter Basso Associates | www.peterbassoassociates.com Library Experience
QEA’s portfolio comprises a diverse mix of library projects, including new construction, renovation, and historically significant existing buildings. Our expert team offers services in design, planning, and interior integration to elevate the way these spaces support valuable community services.
Varina Library, Henrico, Virginia Allegan District Library Lowell Public Library Baldwin Public Library Lyon Township Public Library Baraboo Public Library Madison Heights Public Bedford Branch Library Library Bloomfield Township Public Manistee County Library Library Mardigian Library, University of Brighton District Library Michigan, Dearborn Maud Preston Palenske Memorial Bullard Sanford Memorial Library Library, St. Joseph Calumet & Hecla Library McGregor Library Capac Public Library Milford Public Library Centerline Public Library Monroe Community College Chelsea Public Library Monroe County Library System Clinton Macomb Public Library Monroe Masonic Temple Library DeWitt Public Library Study Duluth Public Library Mott College Library Libbie Mill Library, Henrico, Virginia East Lansing Public Library New Buffalo Township Public Library Flat River Community Library Northside Community Library Frankfort City Library Northville Public Library Fremont Public Library Norton Shores Branch Library Frenchtown-Dixie Branch Petoskey District Library Library Pinckney Community Library Gayton Library Portage Public Library Glen Lake Library Portland District Library George Peabody Library Raucholz Memorial Library Grace A Dow Memorial Library Rawson Memorial Library Grand Rapids Public Library, Six Rochester Hills Public Library Branch Libraries Rouquette Library Saint Joseph Abbey Grosse Pointe Woods Library Saline District Library Hall-Fowler Memorial Library Southfield Public Library, Design Hastings Public Library-Gold Bloomfield Township Public Library, LEED Consultant Highland Township Public Southeast Branch Library, Hennepin Library County St. Clair County Library System Main Howell Carnegie Library Library Study Iosco Arenac Library System: AuGres St. Clair Shores Public Library Branch and Robert J. Parks Branch Stockwell Library and Mudd Learning Johnson County Library System Center, Albion College, Albion, Main Library Study and Service Center Michigan Jordan Valley Library Sturgis Public Library Traverse Area District Library Ladies’ Library Association Varina Library Legal Research Reading Room Alcoves Washington and Lee Law Library Leland Township Public Waynesboro Public Library Library Wetland Public Library Libbie Mill Library
Howell Carnegie District Library, Howell, Michigan Clinton-Macomb Public Library, North Branch Library Charter Township of Clinton, Michigan
Clinton-Macomb Library and the Macomb Township have Project Details embraced a partnership which will allow the new 25,000 25,000 SF Currently completing construction documents square foot branch library to be constructed on township Planned construction to start May 2019 donated land. Client A seven acre parcel, which completes the third side of the public square, the center piece Clinton-Macomb Public Library of the new urbanism development, will be across from city hall and adjacent to the recreation building. Township guidelines dictate architectural compatibility with adjacent buildings and should embrace characteristics of turn of the 20th century architecture.
The library will embrace the role as a forward thinking institution, offering library programming and a technology infrastructure on the leading edge library design. Both the site and building is being imagined as the educational and community gathering point of interest. Sustainable design and environmental management will be actively demonstrated, making the site and building another format type to facilitate learning.
In response to the architectural guidelines, QEA is imagining the organization structure well established by Carnegie Libraries, but infusing new technologies and experiences. The center space will be covered in a dome which we utilized for a surface for digital art projections, planetarium events and defining a community gathering space.
The library will be a smart building, with computer access floor creating smart zones which will facilitate adaptation over time. Building systems, interior architectural and site design will embrace healthy interiors protocols, sustainable wetland and water management practices and energy efficiency thoughtfulness.
The library looks to embrace the iconic nature of the Carnegie Libraries while incorporating innovate library design and planning if an effort to capture the imagination of the community. This combination intends to attract new users and expand the community of library users. Allegan District Library Allegan, Michigan
Quinn Evans Architects was selected by the Allegan Library Project Details Board to support their efforts to plan for the expansion of Original Carnegie Library Cost modeling their 1914 Carnegie Library to better service their community. 24,000 SF with Proposed Addition Our work helped the board imagine new possibilities for a difficult project. Located on a steep Under construction - completion small downtown site that backs on the Kalamazoo River and is within a historic district, the expected May 2019 opportunities appeared limited. With creative design thinking, a plan was created to acquire property, move a neighboring house, and rework drive access. QEA’s transparent public Client process supported their successful millage campaign. Allegan District Library With funding in place, QEA designed the new 12,000-SF addition and renovation of the 8,500-SF existing Carnegie and 1970s addition. Our experienced team helped guide the design through several local and state preservation reviews. Our interior design played off the adjacent river to create STREAM (science, technology, reading, art and math) areas for teens and youth. We worked with the library director to use the design to obtain an additional $130K in funding from a local corporation. Our team planned a carefully phased project which allowed the library to operate on site during construction. The new addition was opened in November 2018 and the renovation work will be completed in March 2019. The library is excited to be able to offer study rooms, a multipurpose program room for story time and messy crafts, a reading deck overlooking the river, a digital lab, a designated teen area, and a large program room in the historic main Carnegie reading room which is accessible from inside the building. Varina Library Henrico County, Virginia
Designed as a hub for learning, Project Details the library features several unique 43,000 SF Community Library LEED Certified learning spaces for individual and Distinctive rural/agrarian group study. Patrons can choose architectural style to learn or work from a variety of Numerous unique learning spaces learning spaces to promote learning In association with Tappe Architects or working in private or collaborative Client styles. Henrico County Accolades Recipient of the 2017 national AIA / ALA Library Building Award, the new Varina Area Library serves 2017 AIA / ALA Library Building Award the quiet and rural community of Varina located in the eastern section of Henrico County. The Library’s site is in an agrarian part of Henrico County along State Route 5 which connects Virginia’s historic capital in Williamsburg to its current capital in Richmond.
Replacing a 45-year old outdated, smaller branch, this new building design reflects and reinforces the unique, local culture and history of the Varina district as it borrows from the materials and form of a tobacco barn with a series of three pavilions emerging from and cascading down the site toward a protected wetland. Natural light bathes the interior throughout the day as the end of each pavilion is enclosed by expansive glass walls maximizing patrons’ views and allowing one to feel connected with familiar landscape. Libbie Mill Library Henrico County, Virginia
Envisioned as a hub for learning, Project Details positive individual transformation 60,000 SF Community Library LEED Silver and community advancement, the Urban campus new Libbie Mill Library contributes In association with Tappe Architects to the overall urban fabric of this Client pedestrian-scaled community, which Henrico County continues to grow and develop at Accolades the heart of Libbie Mill Midtown in AIA Richmond 2016 Honor Henrico County. Award Recipient The Library is designed as a community “living room” and offers spacious views of its interior to draw the public in. Its central urban location and simple rectangular form responds to the community of homes and office buildings in which it serves. Daylit spaces invite the greater neighborhood of Libbie Mill to enter and stay a while.
The interior of the Library offers spaces for collaborative work and independent study, information sharing and researching, and family centered rooms that enhance the interactive elements of public gathering. From materials, finishes, furnishings and lighting to the open and connected reading sections, Libbie Mill Library serves as a space for individual and community growth. Responding to the greater area’s focus on sustainability and posterity, the building achieved a LEED Silver Certification. Fairfield Library Henrico, Virginia
Like its predecessors in Henrico Project Details County, the new Fairfield Library 44,000 SF Master Planning is envisioned as a center of Community Outreach opportunity and hub for learning. Programming Henrico County continues to invest in its communities LEED Silver (targeted) and neighborhoods with a robust library program that In association with Tappé Architects has created multiple new libraries in just a few short years. The new Fairfield Area library will build on its highly successful predecessors – the Libbie Mill and Va- Client rina Libraries, both designed by Quinn Evans Architects. Henrico County
Responding to Unique needs of the Community Following course, the Fairfield Library will be founded on a highly regarded County-wide service model that has been informed and tuned to the needs of the local community by insights derived from discussions with County leaders and community stakeholders. These conversations helped create two unique design themes at Fairfield that respond to the needs and aspirations of the community - the teaching of life skills and a focus on family.
The public enters the building at the intersection of two 2-story building volumes. From this locus, patrons can easily locate and access the Adult Area and community meeting spaces on the main floor and the Teen and Children’s Areas on the upper floor. Orleans Street Branch Of The Enoch Pratt Free Library Baltimore, Maryland
This branch library, situated in a Project Details marginal neighborhood east of Date of completion: 2007 downtown Baltimore, has a twofold Budget: $4 million purpose: to enhance its surroundings Size:15,000 gsf Award: 2008 Public Building as an open and inviting place that is of the Year, AIA Maryland a beacon to its community, and an example of a thoroughly modern library Client for a system that has not built a new Enoch Pratt Free Library community library in over 30 years. Accolades 2008 Public Building of the The 15,000 sf program contains 18,000 books and Year, AIA Maryland features a reading room, computer classrooms, and two public meeting rooms. There are also youth and children’s sections, a study area, and staff offices and support spaces.
To invite the community in, Cho Benn Holback + Associates, a Quinn Evans Company opened up the building with street level windows and glassy corners, providing views in and out to pedestrians and heavy traffic. These “storefront” windows also display the library’s offerings, including the latest technology. Inspiration for the envelope comes from the library’s book spines on shelves translated to create the colorful exterior skin of the reading room. These façades are constructed of colorful phenolic panels of varying sizes in a rhythmic pattern between horizontal metal bands becoming a kind of reading billboard.
Southern and western facades use deep overhangs to protect the glazing from the sun and provide cover at entrances. The building is oriented so that the majority of light for the reading room is glare-free from the north.
With an extreme mix of scales, uses and materials surrounding the site (given the low-scale public housing, fast food restaurant, power plant, high school and college building adjacent), this small building must hold its own with a powerful visual presence on the street. A large and airy two-story reading room forms the street edge along the Orleans Street arterial and makes the corner of Central Avenue. The massing for the other parts of the program steps down for the meeting rooms and provides an inviting entry with a broad plaza and steps. Study areas, office, computer classrooms and the public meeting rooms provide the lower-scale massing to the building with masonry exteriors in keeping with the context. The building has been organized very simply and clearly into a series of interconnected layers for each of the major programmatic elements. Glen Lake Community Library Empire, Michigan
The Glen Lake Community Library is located in the Village Project Details of Empire and serves the residents of Empire, Glen Arbor 2,400 sq ft addition to 3,400 sq ft existing space Existing building $1.75 million total project cost and Kasson Townships in northwest lower Michigan. The Planned construction to start spring 2019 center piece of the community is scenic Glen Lake and its Client proximity to the Sleeping Bear Dunes National Lakeshore Glen Lake Community Library makes it a hub for vacationers from around the country. The district is very rural, with only 3,500 full time residents spread over 165 square miles, but during the vacation season the area experience a dramatic increase in seasonal residents and visitors. Much of dramatic population growth is concentrated along the Lake Michigan shore line and Glen Lake area. It this concentration of people that dramatically changes the number of people utilizing the library throughout the year. The library design looks to address this issue through the use of seasonally active spaces.
The existing library is located on Main Street and forms part of the residential and small business fabric which defines the downtown. The existing building is approximately 3,400 square feet and the current thinking is approximately 2,000 square feet of new construction. The project scope will a combination of new construction and complete renovation of the existing building. One goal of the project is to an enticement for individuals to visit and stay within the downtown area.
The design team is in the early design phase of the project, which at this time includes a series of two day design sessions with both the building committee and library board. Once the design has evolved our team with conduct community work sessions and public awareness meetings. The project will be privately funded so our efforts will include interactions with potential lead donors to share our views on our library philosophy and building design.
While the library is located in the Village of Empire a primary design challenge is have the building fit within the local context and still reflect the greater community it represents. Company Overview
About the Firm Recognized as a leader in mechanical/electrical/plumbing (MEP) engineering, Peter Basso Associates (PBA) is at the forefront of the application of new Just the Facts technology. Our engineers focus on building systems solutions that pay returns over the life of the facility, balancing performance with cost. Services: PBA provides MEP engineering services during design, construction Services and operations including: Engineering design services are provided during design, construction and • Mechanical Engineering operations and include: Mechanical Engineering, Electrical Engineering, Energy • Electrical Engineering Management Services, Commissioning, Communication Technologies Design, and • Energy Management • LEED® Design/Documentation Architectural Lighting Design through Illuminart, our lighting division. • Commissioning, Retro-Cx • Communication Technologies Project Portfolio • Architectural Lighting Design The fi rm is organized to serve four key market sectors: Commercial & by Illuminart, a division of PBA Governmental Buildings, K-12 Schools, Higher Education and Healthcare/ Laboratories, with MEP systems being designed for a broad range of facility types. Personnel by Discipline: 113 Employees including: 63 Engineers (24 registered) Technical Capabilities 18 Designers Engineering designs are produced using current versions of Autodesk AutoCAD 9 CAD Specialists MEP and Autodesk Revit MEP, as we lead the industry in our use of Building 17 LEED Accredited Professionals Information Modeling technology for mechanical and electrical design. New 11 Administrative Support technology – whether it is hardware, software, or methodology -- is analyzed and 6 Lighting Designers (5 Certifi ed) 4 Certifi ed Plumbing Designers integrated into our design process on an on-going basis. 2 Certifi ed Energy Managers 2 Certifi ed Cx Professionals A Brief History 1 Certifi ed Construction Specifi er 6 College Interns When Peter Basso Associates was founded in 1990, a small staff provided only mechanical engineering services until electrical engineering services were added Locations: 100% employee-owned in 1991. In 2002, PBA became through an Employee (Headquarters) Stock Ownership Plan. Being a company of owners means that everyone involved 5145 Livernois, Suite 100 with a project literally has a vested interest in its successful outcome. Troy, MI 48098 T (248) 879.5666 Today our staff of 113 provides comprehensive services. From the inception of F (248) 879.0007 the fi rm to today, the commitment to excellence in engineering and personal attention to clients has remained a core value of the fi rm. 2001 Commonwealth, Suite 203 Ann Arbor, MI 48105 T (734) 913.4749 F (734) 913.4957
Peter Basso Associates | www.peterbassoassociates.com Davidson Brown, Inc. 295 McLaws Circle, Suite 1 Williamsburg, VA 23185 Phone: 757-369-8403 www.davidsonbrown.pro
FIRM PROFILE
Davidson Brown, Inc. (DB) is headquartered in Williamsburg, Virginia with additional locations at project sites in Virginia, Maryland, DC, Georgia, New York, and Massachusetts. DB was founded in 2006 to provide tenant representative services to the Department of Homeland Security (DHS) in its Washington, DC Headquarters. Since that time, DB has grown steadily each year adding new customers and the support staff necessary to meet the demand for our services.
At present, DB employs a staff of twenty-six professionals including project managers, cost estimators, construction inspectors, CPM schedulers, space planners, and administrative support personnel.
DB provides a range of design and construction management services including cost estimating, CPM scheduling, QA inspections, Commissioning, space planning, and project management. GSA is our single largest customer. Since 2006 we have worked on over 300 various Government facilities including federal buildings, courthouses, and leased properties throughout the National Capital Region, Mid-Atlantic Region, New York, New England, and the Caribbean. We have provided the U.S. General ervices Administration (GSA) with the full range of our services. Other clients include the Coast Guard, Department of Homeland Security, Department of Veterans Affairs, Smithsonian Institute, Dinwiddie County Virginia, as well as private sector architects and contractors.
In 2011, DB was awarded a blanket purchase agreement to provide cost estimates to GSA’s Region 3 Public Buildings Service. Since that time, DB has completed over 700 estimating tasks. Tasks have included estimates at every stage of the project, from inception through final construction documents. Projects range from small interior fit- outs to courthouse renovations to entirely new federal campuses. The scope of work has included all elements of construction, site development, structures, building facades, roofs, interior renovation, state of the art AV and security systems, and modern MEP systems.
For more information please view our website at www.davidsonbrown.pro or contact our office at 757-369-8403.
Page 1 of 1
C OFFICE LOCATIONS Libbie Mill Library
QEA’s portfolio comprises a diverse mix of library projects, Founded in 1984 including new construction, renovation, and historically 219 1/2 North Main Street Ann Arbor, MI 48104 significant existing buildings. Our expert team offers services 734.663.5888 in design, planning, and interior integration to elevate the 100 North Charles Street, 14th Floor way these spaces support valuable community services. Baltimore, MD 21201 410.576.0440
PROPOSED TEAM 4219 Woodward Avenue, Suite 301 Detroit, MI 48201 Principal in Charge Ann K. Dilcher, AIA 313.462.2550 Charles W. Wray,Jr., AIA, LEED AP, NCIDQ Lead Design Architect 1037 Sherman Avenue Shannon Wray, CID, IIDA, LEED AP Interior Designer Madison, WI 53703 608.260.8020 John Sydney (Syd) Knight, ASLA Landscape Architect 1840 W Broad Street #400 Richmond, VA 23220 804.788.4774
2121 Ward Place NW, 4th Floor Washington, DC 20037 202.298.6700 D OTHER Sections 4, 6, & 7
4. CONFLICT OF INTEREST
There is no known conflict of interest with the firm or its employees that may have an effect on QEA performing the requested services for the Library. 6. SIGNATURE
Ann K. Dilcher, AIA Principal and Board Member March 29, 2019
Authorized Officer of the Firm 7. CONTRACTS
Our typical contract format for the initial design phase is a letter proposal, an example of language is included in the following pages. For the full design and construction phase of the project QEA typically uses an AIA contract B101. We can provide an example upon request.
XX Month 2019
Chesterfield Township Library Elizabeth Madson, Director 50560 Patricia Ave. Chesterfield, MI 48051
RE: CHESTERFIELD TOWNSHIP LIBRARY
Subject: Proposal for a New Community Library Program.
Dear Ms. Madson:
This letter is a proposal (“Agreement”) for Quinn Evans Architects to provide professional consulting services to assist the Chesterfield Township Library in establishing the basis of design for a new public library, assisting in the site selection, engaging the community in discourse and providing full architectural and engineering services once the project is funded.
For ease of reference, “QEA” refers to Quinn Evans Architects; “Owner” refers to the Chesterfield Township Library Board. “The Building” refers to Chesterfield Township Library.
UNDERSTANDING OF THE PROJECT
[DESCRIPTION OF PROJECT GOALS AND SCOPE]
APPROACH TO THE PROJECT
[DESCRIPTION OF PROJECT APPROACH]
SCOPE OF SERVICES / DELIVERABLES
As a member of the project team, Quinn Evans Architects will work to gather, document and analyze information, prepare and coordinate documents to facilitate the timely completion of the project. The work contemplated by this proposal includes the following tasks:
I. Design (Time Frame: XX weeks) We will prepare Conceptual Building Program and Concept drawings which will describe the scope and character of the project. This task includes the following services and deliverables:
Attendance at team kick-off meeting to confirm project goals, objectives, schedule and budget Development of preliminary building program. Preparation of cost model to establish total project cost. xxx
DELIVERABLE: A conceptual building program Conceptual building plan - rendered Summary of the process and findings documented in narrative and drawings. XXX XXX
PROPOSED FEE FOR PROFESSIONAL SERVICES
XX Month 2019 Page 2 of 7
Basic Services Quinn Evans Architects and our consultants propose a lump sum fee for completing the study phase of this project as described is as follow:
Lump Sum $XX,000.00
Reimbursable Expenses:
Expenses incurred by Quinn Evans Architects during the course of the project will be billed in addition to the fee, at 1.1 times the cost to QEA. Such costs include postage and shipping, travel expenses including mileage, parking, and meals (meals will only be charged for the crew performing the on-site investigation), and printing costs for hard-copy deliverables, if requested.
Additional Services
If desired by the Owner, QEA will provide at the following services:
Additional optional tasks could include additional community surveys during the second phase of study. If requested, QEA will provide a fee for work and will not proceed on such work until directed by the Chesterfield Township Library.
Additional Undescribed Services Unless noted otherwise, requested changes from previously approved scope of services shall be performed on an hourly basis, plus reimbursable expenses. Current hourly rates are as shown on the attached Quinn Evans Architects Billing Rates. Rates will be updated yearly, according to the standard procedures of QEA.
If you have any questions, please call.
Cordially,
Quinn Evans Architects
Ann K. Dilcher, AIA Principal
Approved by Date
XX Month 2019 Page 3 of 7
TERMS and CONDITIONS
The Architect in these Terms and Conditions refers to Quinn Evans Architects.
The Architect shall perform the services outlined in this Agreement for the stated fee arrangement.
1. Access to Site. Unless otherwise stated, the Architect will have access to the site for activities necessary for the performance of the services. The Architect will take reasonable precautions to minimize damage due to these activities, but have not included in the fee the cost of restoration of any resulting damage.
2. Hidden Conditions. The Architect shall not be responsible for verifying the condition of an existing structure, equipment, or appliance as part of Basic Services unless such verification can be made by simple visual observation. Any further investigation, if authorized or requested by the Owner, shall be provided as an Additional Service. If, after the Contract Documents are prepared, it appears from uncovering parts or portions of an existing structure that the plans and/or specifications must be altered to conform to previously hidden conditions, all such work shall be performed by the Architect as an Additional Service.
3. Dispute Resolution: a. Mediation. In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Architect agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise.
The Client and the Architect further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, sub consultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements.
b. Arbitration. In the event the parties to this Agreement are unable to reach a settlement of any dispute arising out of this Agreement or related to the services under this Agreement, in accordance with Dispute Resolution stated above, then such disputes may, with the consent of both parties, be settled by binding arbitration in accordance with the rules of Construction Industry Rules of the American Arbitration Association current as of the date of this Agreement then pertaining.
4. Payments: a. Billings/Payments. Invoices for the Architect’s services shall be submitted, at the Architect’s option, either upon completion of such services or on a monthly basis. Invoices shall be payable within 30 days after the invoice date. If the invoice is not paid within 30 days, the Architect may, without waiving any claim of right against Client, and without liability whatsoever to the Client suspend or terminate the performance of the service. Retainers shall be credited on the final invoice.
b. Late Payments. Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate, whichever is higher) on the then unpaid balance. In the event any portion or all of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including attorney’s fees.
5. Certification, Guarantees and Warranties. The Architect shall not be required to execute any document that would result in their certifying, guaranteeing or warranting the existence of conditions whose existence the Architect cannot ascertain.
6. Liability: XX Month 2019 Page 4 of 7
a. Limitation of Liability. In recognition of the relative risks, rewards and benefits of the project to both the Client and the Architect, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, the Architect’s total liability to the Client for any and all injuries, claims, losses, expenses, damages or claim expenses arising out of this Agreement from any cause or causes, shall not exceed the Architect’s Professional Services Fee. Such causes include, but are not limited to, the Architect’s negligence, errors, omissions, strict liability, breach of contract or breach of warranty.
b. Claims for Consequential Damage. The Architect and Owner waive consequential damage for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination in accordance with Term 7.
c. Indemnification. The Client shall, to the fullest extent permitted by law, indemnify and hold harmless the Architect, his or her officers, directors, employees, agents and sub consultants from and against all damage, liability and cost, including reasonable attorney’s fees and defense costs, arising out of or in any way connected with the performance by any of the parties above named of the services under this Agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of the Architect.
7. Termination of Services. This Agreement may be terminated by the Client or the Architect by giving the other party 30 (thirty) days notice. In the event of termination, the Client shall pay the Architect for all services, reimbursable expenses, and reimbursable termination expenses rendered to the date of termination.
8. Betterment. If, due to the Architect’s error, any required item or component of the project is omitted from the Architect’s construction document, the Architect shall not be responsible for paying the cost to add such item or component to the extent that such item or component would have been otherwise necessary to the project or otherwise adds value or betterment to the project.
9. Standard of Care. In providing services under this Agreement, the Architect will endeavor to perform in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstance.
10. Instrument of Service. The report prepared by the Architect for this project is an instrument of the Architect's service for use solely with respect to this project and the Architect shall be deemed the author of the report. The report will belong to the Owner and the Owner can, if elected; copyright the report so long as the Architect is credited as the author. The Architect retains the right to refer to the project and discuss in general the Architect's involvement in the project with potential clients. The Architect shall also be able to refer to the project and describe the Architect's involvement in the project in news releases, office brochures and other marketing material used to describe the type of services the Architect can provide to potential clients.
11. Hazardous Materials a. Definition of Hazardous Materials. As used in this Agreement, the term hazardous materials shall mean any substances, including without limitation asbestos, toxic or hazardous waste, PCBs, combustible gases and materials, petroleum or radioactive materials (as each of these is defined in applicable federal statutes) or any other substances under any conditions and in such quantities as would pose a substantial danger to persons or property exposed to such substances at or near the Project site.
b. Hazardous Materials. Suspension of Services. Both parties acknowledge that the Architect's scope of services does not include any services related to the presence of any hazardous or toxic materials. In the event the Architect or any other person or entity involved in the project encounters any XX Month 2019 Page 5 of 7
hazardous or toxic materials, or should it become known to the Architect that such materials may be present on or about the jobsite or any adjacent areas that may affect the performance of the Architect's services, the Architect may, at its sole option and without liability for consequential or any other damages, suspend performance of its services under this Agreement until the Owner retains appropriate qualified Architects and/or contractors to identify and abate or remove the hazardous or toxic materials and warrants that the jobsite is in full compliance with all applicable laws and regulations.
c. Hazardous Materials Indemnity. The Owner agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to indemnify and hold harmless the Architect, its officers, partners, employees and sub consultants (collectively, Architect) from and against any and all claims, suits, demands, liabilities, losses, damages or costs, including reasonable attorneys' fees and defense costs arising out of or in any way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos or hazardous or toxic substances, products or materials that exist on, about or adjacent to the Project site, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability, regulatory or any other cause of action, except for the sole negligence or willful misconduct of the Architect.
d. Waiver of claims for Hazardous Materials. In consideration of the substantial risks to the Architect in rendering its services in connection with the Project due to the presence or suspected presence of hazardous materials (as defined in this Agreement) at or near the jobsite, the Owner agrees to make no claim and hereby waives, to the fullest extent permitted by law, any claim or cause or causes of action of any kind, including but not limited to negligence, breach of contract or warranty, either express or implied, strict liability or any other causes, against the Architect, its officers, directors, partners, employees and sub consultants (collectively, Architect), which may arise out of or may in any way be connected to the presence of such hazardous materials. The Owner acknowledges that the Architect is not and shall not be required to be in any way an arranger, generator, operator or transporter of hazardous materials present at or near the Project site (as these terms are defined in applicable federal or state statutes and all related regulations).
12. Jobsite Safety. Neither the professional activities of the Architect, nor the presence of the Architect or its employees and sub consultants at a construction/project site, shall impose any duty on the Architect, nor relieve the General Contractor of its obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending and coordinating the Work in accordance with the Contract Documents and any health or safety precautions required by any regulatory agencies. The Architect and its personnel have no authority to exercise any control over any construction contractor or its employees in connection with their work or any health or safety programs or procedures. The Owner agrees that the General Contractor shall be solely responsible for jobsite and worker safety and warrants that this intent shall be carried out in the Owner's contract with the General Contractor. The Owner also agrees that the General Contractor shall defend and indemnify the Owner, the Architect and the Architect's sub consultants. The Owner also agrees that the Owner, the Architect and the Architect's sub consultants shall be made additional insured under the General Contractor's policies of general liability insurance.
13. Other Terms: a. This Agreement shall be governed by the law of the State Michigan.
b. This Agreement shall not be assigned by either party without prior written consent of the other.
c. These terms and conditions shall survive the termination or completion of the Contract.
XX Month 2019 Page 6 of 7
d. Client agrees to give Architect recognition as the Architect and/or Designer of the Project on any construction signs and in any published materials. The client further agrees to permit Architect to photograph the Project upon completion and to use Project photographs in the marketing of its services to other clients.
14. Discrimination in employment is prohibited under Title VII of the Civil Rights Act of 1974. Recognizing its legal as well as social obligations to afford equal opportunities, Architect employs an affirmative action program in furtherance of the company's policy. It is the policy of Architect to afford equal opportunity for employment to individuals without regard to race, religion, color, national origin and ancestry, disability, medical condition, veteran status, marital status, sexual orientation, gender or age.
E PROPOSED FEE Fee
Our experienced library team has worked with multiple libraries on creating documents to support millage campaigns or private fundraising campaigns. Each community is unique and the extent of community engagement in the process and type of drawings that the library building committee wants to use in a campaign vary widely. Our fee is based on the following scope. With professional services you are buying time. Therefore we are always open to sitting down in person to review our fee open book to ensure you know what you are buying and that you are not buying more or less than expected.
• Kick off meeting confirming scope, schedule and decision making process. • Programming exercise – using programs from recent library projects of a similar size we will review with staff and library building committee to understand the critical sizes, adjacencies, and required furniture and furnishings within each space. • Draft Program development and Program review meeting • Finalization of Program • Three initial concept studies for building and site • Draft concept review meeting • Public meeting to present draft concepts and solicit comment • Concept revisions and Cost model creation • Concept selection meeting to select a single concept to develop • Concept development and cost model development • Concept review meeting • Public meeting to review developed concept • Graphics and cost model finalization • Final building committee presentation • Graphic edits to support campaign committee
Deliverables include: final PowerPoint presentation, illustrated site plan, illustrated and noted building plan, two exterior renderings, one interior rendering, and final cost model
Quinn Evans Architects lump sum fee for completing the New Community Library Program scope as described is $84,920.00
Itemized Quote:
Architecture and Project Management $63,500.00
MEP Engineering $14,400.00
Cost Estimating $7,020.00
Total $84,920.00
There is not an additional fee for costs often considered reimbursable expenses. All travel, printing, postage, etc. expenses are included in the lump sum fee.
The proposed fee is based on the work plan, deliverables, and schedule described in this proposal. Our team is willing to meet to discuss and clarify scope and associated fee with the library. 219 1/2 North Main Street Ann Arbor, MI 48104 734.663.5888
2121 Ward Place NW, 4th Floor Washington, DC 20037 202.298.6700
100 North Charles Street, 14th Floor Baltimore, MD 21201 410.576.0440
4219 Woodward Avenue, Suite 301 Detroit, MI 48201 313.462.2550
1037 Sherman Avenue Madison, WI 53703 608.260.8020
1840 West Broad Street, Suite 400 Richmond, VA 23220 804.788.4774