MUNICIPAL SERVICES COMMITTEE AGENDA
Monday, May 15, 2017 at 12:05 p.m.
Chairman: Mayor M. Heyck, Councillor R. Alty, Councillor A. Bell, Councillor L. Bussey, Councillor N. Konge, Councillor S. Morgan, Councillor J. Morse, Councillor S. Payne, and Councillor R. Silverio.
Item Description
1. Approval of the agenda.
2. Disclosure of pecuniary interest and the general nature thereof.
ANNEX A 3. A report from the RCMP regarding monthly statistics.
ANNEX B 4. A report from the Municipal Enforcement Division regarding monthly statistics.
ANNEX C 5. A memorandum regarding whether to amend Zoning By-law No. 4404, as amended, by amending the definition of “Dog Daycare” to allow indoor overnight boarding; and to permit an Animal Services use – Dog Daycare as a conditionally permitted use in the Kam Lake Residential Overlay zone, at Lot 53, Block 503, Plan 2229 (138 Curry Drive).
ANNEX D 6. A memorandum regarding whether to adopt the Implementation Plan for the City of Yellowknife Fire Division Master Plan (October, 2016).
ANNEX E 7. A memorandum regarding whether to award the tender for the 2017 Paving Program – Contract B to NWT Construction Ltd.
MUNICIPAL SERVICES COMMITTEE AGENDA May 15, 2017
Item No. Description
ANNEX F (For Information Only) 8. A memorandum regarding regarding Mayor Mark Heyck’s attendance to the Winter Cities Shake-up conference held February 16 - 18, 2017 in Edmonton, Alberta.
IN CAMERA
ANNEX G 9. A memorandum regarding whether to appoint a member to serve on the Yellowknife Heritage Committee.
ANNEX H 10. A financial matter.
DM#488098 Page 2 MONTHLY Mayor's I Chief's Policing Report April, 2017
Yellowknife Detachment ''G'' Division Northwest Territories
Royal Canadian Gendarmerle royale Mounted Police du Canada Canada 1 The Yellowknife Detachment responded to a total of 845 calls for service during the month of April, 2017.
OCCURRENCES Apr. Year to Apr. Year to Date Year Total 2017 Date 2016 2016 2016 249 Assaults (all categories) 69 248 71 766 Break and Enters 24 I (Residence & Business) 3 15 10 143 34 Theft of Motor Vehicle 5 14 7 86 Theft Under $ 5000.00 28 109 32 133 467 Theft Over $ 5000.00 2 2 0 3 17 ' I Drugs ( Possession ) 6 13 6 22 85 Drugs ( Trafficking ) 8 21 3 8 76 I' Liquor Act 103 438 142 520 1,874 I Unlawful Sale 0 (Bootlegging) 0 0 0 0 I 11 I
Causing a Disturbance I : Mischief (including 362 1,478 422 1,736 5,760 .I public intoxication) I I Impaired Driving 22 59 15 56 156 Other Complaints 237 1,042 416 1,580 3,596 4,365 Total Violations 845 3,539 1,124 12,010 Total Calls for Service 845 3,539 1,124 4,365 14,044 CATEGORY Apr. Year to Apr. Year Total 2017 Date 2016 2016 Prisoners 206 940 374 5,054 ------Intermittent Prisoners ------
Other Detachment's ------Prisoners ------Total Prisoners (mth) 206 940 374 5,054
JUSTICE REPORTS Apr. Year to Date Year Total 2017 2016 Victim Service Unit Referrals 5 23 77 Youth Alternative Measures (YCJA 2 7 3 Warnings) Youth Diversion 0 0 7 (Community Justice Referrals) Adult Diversion 0 0 5 (Community Justice Referrals) Emergency Protection Orders ---- 0 1 (Detachment Initiated) ODARA Reports 3 14 44
Action Plans I Community Priorities: Community approved priorities are: (1) Police Visibility in downtown Yellowknife, (2) Drugs and Gangs, and (3) Visibility at Public Events.
(1) Police Visibility: During April the Yellowknife Detachment completed 8 foot patrols of downtown Yellowknife.
3 (2) Drugs and Gangs:
Nothing to report for the month of April.
(3) Community Relations:
During April the Yellowknife Detachment attended the following public event:
• Yellowknife members attended First Air and Canadian North hockey tournaments.
Notable Occurrences for the Month:
During the month of April, Members of the Yellowknife Detachment, responded to and investigated the following:
April 4th, Yellowknife RCMP responded to a single vehicle collision on Highway 4, the Ingraham Trail, approximately four Kilometers North of Yellowknife. A single pickup truck left the roadway and collided with an adjacent rock face. The lone occupant, an adult male, was injured in the incident. The adult male, was transported to the Stanton Territorial Hospital by the City of Yellowknife Emergency Medical Services. The adult male was later released from the Hospital.
April 12th, Yellowknife RCMP responded to a call for service of a child reported missing on Back Bay, Great Slave Lake. Two RCMP snowmobiles were deployed, and the RCMP Unmanned Aircraft Vehicle (UAV) was sent up to search the area. The RCMP Search and Rescue (SAR) Coordinator was advised and Yellowknife Ground Search and Rescue (YGSAR) were activated. Approximately 9:20 pm a volunteer located the child, skating on the lake, some distance away from the last known location. The child was reunited with their parents, uninjured and in good spirits. The parents and RCMP thank all the volunteers for their quick action and success in finding the child unharmed.
Crimes toppers:
Crime Stoppers Tips for April are unavailable at this time. They will be included in May report.
4 any questions or concerns regarding this report, please feel free to contact me to discuss.
Detac e o der: Inspector M. Peggs. Telephone: (867) 65 3902.
External Distribution List: Sue Crookedhand - "G" Division Criminal Operations Sgt. Warren Gauchier - "G" Division Client Services Document created 2012-01-24 Amended 2012-03-02 RWS Amended 2012-08-28 WRG Amended 2014-09-15 WRG
5 MUNICIPAL ENFORCEMENT DIVISION STATISTICS FOR APRIL 2017
April Year to April Year to Date Year Total OCCURRENCES 2017 Date 2016 2016 2016 Abandonded Vehicles 5 15 1 10 34 Assist City 4 33 2 13 41 Assist Fire Division 9 30 9 51 135 Library Patrols 17 93 n/a n/a n/a Assist Library 9 62 96 358 643 Assist RCMP 0 15 3 17 53 Bagged Parking Meter 6 22 1 7 20 Bike Patrol 0 0 0 0 10 Business Licence 0 0 1 2 5 Camping on Public Land 0 0 0 0 23 Code Response 3 18 6 26 54 Dog Bites 1 8 2 10 26 Dog Cruelty 0 3 4 5 11 Dogs 33 96 29 93 316 Exhibits 0 0 0 0 2 Foot Patrol 0 6 1 11 93 Garbage 2 8 3 7 27 Incidents reported to RCMP 1 4 n/a n/a n/a Livery Licence 105 113 112 137 228 Noise 5 14 2 7 72 OC Spray Use 0 0 0 0 0 Officer Assistance Requested 0 1 5 10 12 Other 6 41 6 32 107 Parades/Processions 5 13 2 3 33 Parking 79 310 48 172 656 Parking Meters 30 70 46 188 333 Roadside Suspensions 0 0 1 1 2 Sidewalks 4 79 12 92 107 Smoking 1 1 0 1 2 Snowmobile Accidents 0 1 0 13 0 Snowmobiles 0 13 1 34 41 Traffic 5 35 24 56 202 Traffic Control 3 28 4 20 52 Trials 6 25 6 21 93 Unsightly Lands 4 4 3 4 19 Warrants 1 2 1 5 11 Total 344 1163 431 1406 3463
Officer Generated Occurrences 105 300 N/A N/A N/A Public Generated Occurrences 228 455 N/A N/A N/A April 2017 VEHICLES TOWED 59 SUMMONSES SERVED 75 DOGS IMPOUNDED 8
April Year to April Year to Date Year Total Section VIOLATIONS 2017 Date 2016 2016 2016 Highway Traffic By-law 4 Fail to yield to enforcement vehicle 0 0 0 1 1 7 Traffic light- amber 3 11 0 3 11 9 Traffic light - red 2 27 7 39 67 14 Fail to stop at inoperative lights 0 1 0 0 0 16 Pedestrian fail to obey wait signal 0 0 0 0 0 17 Drive on left 0 0 0 0 0 21 Fail to signal lane change 0 0 0 0 0 22(3) Cross a solid line 0 0 0 0 2 25 Pass when unsafe 1 1 0 0 0 28 Passing on right 0 0 0 0 0 33 Overtake vehicle improperly 0 0 0 0 0 41 Fail to signal turn 0 0 0 2 3 47 Fail to yield ROW at intersection 0 0 1 1 4 52 Fail to yield ROW entering hwy 0 1 0 0 0 55 Stop Sign 34 183 18 90 247 57 Parking on roadway 0 0 0 5 8 57(2) Parked obstructing traffic 0 0 0 0 15 58(1)(a) Parking blocking a driveway 1 6 3 6 13 58(1)(b) Parking within intersection 5 18 0 0 26 58(1)(c) Park on a sidewalk 1 23 3 35 100 58(1)(d) Parking at fire hydrant/lane 6 27 14 146 267 58(1)(e) Park within 6 m of crosswalk 4 4 6 10 32 58(1)(f) Park within 5 m of stop sign 1 1 0 0 2 58(1)(i) Parking - double parked 0 0 0 0 5 58(1)(k) Parked in loading zone 7 44 10 77 175 58(1)(l) Parked in no parking zone 29 153 35 193 523 58(1)(m) Parked more 30 cm fr curb 0 0 2 55 72 58(1)(n) Parked on private property 63 223 10 71 273 58(1)(o) Parked in alley unattended 5 11 1 13 27 58(1)(p) Parked in handicap zone 1 15 2 25 64 58(1)(q) Parked in taxi zone 0 0 0 0 1 61 Parked in excess of 72 hours 6 39 12 55 169 63 Parked left wheels to curb 0 12 3 15 34 65 Parking of truck - left running 0 0 0 0 0 65 Pass School bus - lights flashing 0 0 0 0 0 70(1) Parked at meter - no time 738 3043 1040 4286 9349 70(2) Parked at 2 meter spaces 0 1 0 11 38 75 Abandoned vehicle 0 1 0 0 0
77 More passengers than seats 0 0 0 0 0 79 Littering highway 0 1 0 1 1 82 Stunting 1 3 0 0 2 83 Racing 0 0 0 0 3 92 Fail to yield ROW to pedestrian 2 10 2 2 6 99 Seatbelt violations 18 39 1 18 53 101(1) Drive w/o due care & attention 0 0 0 0 0 101(2) Drive w/o consideration 0 0 0 0 0 102 Unsafe movement 0 0 0 0 2 103 Fail to obey traffic control device 0 6 2 16 26 104 Speeding 98 247 87 341 896 104 Speeding school zone 22 56 34 101 202 106 Drive at unreasonable speed 0 0 0 0 1 109 Sidewalks 1 60 2 61 71 114 Snow removal 3 52 0 0 8 130 Insecure load 0 1 0 0 0 Motor Vehicle Act 5 Operate veh w/o reg 20 61 11 75 164 16 Improper use of plate 0 0 0 4 8 36 Op veh w/o insurance 16 70 15 57 157 52 Fail to notify chng of addr Reg 0 0 0 1 2 56 Operate veh w/o docs 0 1 0 3 7 66 Operate vehicle w/o Drivers Lic 3 17 7 22 48 81 Fail to carry Drivers Licence 0 0 0 0 3 86 Fail to notify chng of addr DL 0 0 0 2 4 119 Operate vehicle suspended 3 25 4 15 37 144 Radar detector violation 0 0 0 0 2 155 Drive using electronic device 18 62 10 62 132 241 Fail to reduce speed to 1/2 0 0 2 8 11 330 Make a false statement 0 0 0 0 0 331 Obstruct officer 0 0 0 1 2 MV Equipment Regs 61 Op veh with damaged windshield 0 0 0 1 1 58 Op veh with tint 3 14 2 9 22 70 Op veh w/o bumper 0 0 0 0 0 67 Op veh w/o mud flaps 0 3 0 0 0 Op NSC veh non compliant 0 0 0 0 0 106 Op veh w/o seatbelts 0 0 0 0 0 20 Op veh w/o signal lights 0 0 0 0 0 23 Op veh w/o stop lights 0 1 0 0 2 41 Op veh with prohibited lights 0 2 0 0 1 18 Op veh w/o tail lights 0 0 1 1 1 Other Violations ATV 0 0 0 2 4 Business Licence 0 0 1 1 2 Dog 3 8 1 3 14 Emergency Response 0 1 1 2 13 Helmet 0 0 0 0 0 Hours Of Service Regs 0 0 0 0 0 Large Vehicle Control 0 1 0 1 2 Livery 0 0 0 0 2
Parks and Rec. 0 0 0 0 1 Planning and Lands 0 0 0 0 1 Noise 0 0 0 0 1 Snowmobile 0 5 0 37 41 Solid Waste 0 0 1 1 4 Total 1118 4591 1351 5987 13488
* New category
MEMORANDUM TO COMMITTEE
COMMITTEE: Municipal Services
DATE: May 15, 2017
DEPARTMENT: Planning and Development
ISSUE: Whether to amend Zoning By-law No. 4404, as amended, by amending the definition of “Dog Daycare” to allow indoor overnight boarding; and to permit an Animal Services use – Dog Daycare as a conditionally permitted use in the Kam Lake Residential Overlay zone, at Lot 53, Block 503, Plan 2229 (138 Curry Drive).
RECOMMENDATION: 1) That By-law No. XXXX, a by-law to amend Zoning By-law No. 4404, as amended, by amending the definition of “Dog Daycare” to allow indoor overnight boarding, be presented for adoption; and 2) That Council permit an Animal Services use – Dog Daycare as a conditionally permitted use in the Kam Lake Residential Overlay zone, at Lot 53, Block 503, Plan 2229 (138 Curry Drive).
BACKGROUND: On April 24, 2017 Council received a letter from Qimmiq Kennels (156 Curry Drive) requesting authorization to extend Qimmiq Kennels, consisting of Day Camp (dog day care), boarding, training, pet supplies and grooming services, to the adjacent parcel at 138 Curry Drive. Their proposal is to use the existing commercial building at 138 Curry Drive as a dog daycare facility with temporary overnight boarding services. Under current zoning, a Dog Daycare use without overnight boarding is included under the Animal Services definition; any overnight boarding is considered a Kennel use rather than Animal Services and Qimmiq’s request would require a Development Permit for a Kennel use. However, Kennels are not a permitted or conditionally permitted use in the Kam Lake Residential Overlay zone.
Through reviewing the Zoning By-law definitions a regulatory gap of current zoning has been identified: the definition of Dog Daycare indicates “overnight shelter is not permitted” without differentiating indoor and outdoor boarding; and the definition of Kennels includes both outdoor, permanent overnight boarding of sled dogs and temporary indoor boarding of pets, despite significantly different neighbourhood (visual and noise) impacts.
MUNICIPAL SERVICES COMMITTEE Page 1 May 15, 2017 DM#486891
Review of the Qimmiq request led to the proposed zoning amendment to clarify the distinction between Kennels and Dog Daycares, necessary to permit temporary indoor overnight pet boarding as part of the Dog Daycare definition, which is a type of Animal Services use and conditionally permitted in the Kam Lake Residential Overlay Zone.
COUNCIL POLICY / RESOLUTION OR GOAL: Council Goal 1: Better Engagement with Stakeholders; and Council Goal 3: Strengthen and Diversify the Economy.
APPLICABLE LEGISLATION, BY-LAWS, STUDIES, PLANS: 1. Community Planning and Development Act; 2. General Plan By-law No. 4656, as amended; 3. Land Administration By-law No. 4596, as amended; and 4. Zoning By-law No. 4404, as amended.
CONSIDERATIONS: Current Zoning By-law No. 4404 Zoning By-law No. 4404, as amended, includes multiple types of dog-related land uses: Animal Services, Animal Shelter and Kennels. The current definition of Animal Services means “development for the purpose of treatment, grooming or temporary shelter of animals including retail sales of associated products. This may include such uses as veterinary clinics, pet grooming salons and dog daycares, but this definition does not include kennels or animal shelters.” Kennels means “the use of land for the purpose of boarding, breeding, raising, or training of animal.” While Animal Services is a conditionally permitted use in the Kam Lake Residential Overlay, Kennels are not a permitted use.
Animal Services includes Dog Daycare; however, Dog Daycare expressly excludes overnight boarding. Administration recommends permitting temporary indoor, overnight boarding at dog daycares, which will distinguish these businesses from hobbyist (sled dog) kennels. As of April 1, 2017 there were 965 active dog licences in Yellowknife. Due to work, travel, or other reasons, temporary boarding of these pets with indoor overnight boarding service is often necessary for dog daycare businesses.
Comparison of Canadian Kennel Zoning Most Canadian municipalities with zoning regulations related to providing animal services and short- and long-term dog boarding distinguish between hobby kennels (sled dogs) and boarding kennels. A non-comprehensive review of Canadian municipal regulations was conducted to identify how different kennel types are regulated. Differences include restrictions on specific activities, requirements for on- site residences, lot size and setback requirements, number of dogs permitted, and specifications for indoor and outdoor spaces. Attachment 3 shows examples of reviewed municipalities which explicitly make this distinction, and highlights key differences in how hobbyist and boarding kennels are regulated.
Summary of Proposed Zoning Amendments Two amendments to Zoning By-law No. 4404, as amended, are proposed to include indoor, overnight boarding within the definition of Dog Daycare as a permitted type of Animal Service. These proposed changes are shown in bold in Table 1, with new text in italics and text removed as strikethrough.
MUNICIPAL SERVICES COMMITTEE Page 2 May 15, 2017 DM#486891
Table 1 - Proposed Zoning Changes to Permit Indoor, Overnight Boarding at Dog Daycares Section Proposed Changes 1.6 “Dog Daycare” means the temporary daytime shelter and care of dogs. Outdoor, overnight shelter in dog houses or runs is not permitted. This definition does not include kennels. 3.4(3)(d) ii) Hours of operation (only within the hours of 7:00 a.m. to 11:00 p.m.)
Development Permit for Conditionally Permitted Use at Lot 53, Block 503, Plan 2229 The proposed application entails the conversion of an existing insulated commercial/industrial building into an indoor boarding facility (change of use), and the fencing of an outdoor play area. Pursuant to Section 3.4(2), Council may approve the application for a conditionally permitted use, with or without conditions, if the proposed development meets the requirements of Zoning By-law No. 4404, as amended. Subject to the adoption of the proposed definition amendments, the application would be considered as a conditionally permitted use for an Animal Services use – Dog Daycare. Should Council choose to approve the conditionally permitted use, there is still the requirement to complete the Development Permit process.
Consultation Pursuant to Section 3.7(2) of the Zoning By-law No. 4404, as amended, notice of the application for a conditionally permitted use including the zoning amendment requirement has been circulated to all land owners and lessees within a defined area of the subject property. Circulation involved eight properties within 80 m of the subject land, a distance greater than the required 30 m and determined at the Development Officer’s discretion. As of May 11, 2017, there have been no responses to the development application.
ALTERNATIVES TO RECOMMENDATION: That By-law No. XXXX, a by-law to amend Zoning By-law No. 4404, as amended, by amending the definition of “Dog Daycare” to allow indoor overnight boarding, not be presented for adoption.
RATIONALE: Changing the definition of Dog Daycares to allow overnight, indoor boarding will allow businesses that provide this important service to grow in a manner which is transparent and fair, and will not adversely affect the neighbourhoods in which they operate. Distinguishing between dog daycare boarding and hobbyist (sled dog) kennels will bring Yellowknife more in line with Canadian municipalities.
ATTACHMENTS: 1. By-law No. XXXX, a by-law to amend the Zoning By-law No. 4404, as amended (DM#486886); 2. Letter to Council from Jo Kelly, Qimmiq Kennels (DM#486752); and 3. Comparison Zoning By-law Regulations Kennel, Boarding & Dog Day Care (DM#486829).
Prepared: May 10, 2017 JL
MUNICIPAL SERVICES COMMITTEE Page 3 May 15, 2017 DM#486891
BY-LAW NO. XXXX
BZ XXX
A BY-LAW of the Council of the Municipal Corporation of the City of Yellowknife in the Northwest Territories, authorizing the Municipal Corporation of the City of Yellowknife to amend City of Yellowknife Zoning By-law No. 4404, as amended.
PURSUANT TO:
a) Sections 12 to 32 inclusive of the Community Planning and Development Act, S.N.W.T., 2011, c.22; and
b) Due notice to the public, provision for inspection of this by-law and due opportunity for objections thereto to be heard, considered and determined; and
WHEREAS the Municipal Corporation of the City of Yellowknife has enacted Zoning By-law No. 4404, as amended;
AND WHEREAS the Municipal Corporation of the City of Yellowknife wishes to amend Zoning By-law No. 4404, as amended;
NOW THEREFORE, THE COUNCIL OF THE MUNICIPAL CORPORATION OF THE CITY OF YELLOWKNIFE, in regular session duly assembled, hereby enacts as follows:
APPLICATION
1. That Zoning By-law No. 4404, as amended, be amended by:
A) Amending Section 1.6 with the following, to appear in alphabetical order:
“Dog Daycare” means the temporary shelter and care of dogs. Outdoor, overnight shelter in dog houses or runs is not permitted. This definition does not include kennels.
B) Amending Section 3.4(3)(d)(ii) with the following:
Hours of operation.
DM#459413 Page 1 By-law No. XXXX BZ XXX
EFFECT
2. That this by-law shall come into effect upon receiving Third Reading and otherwise meets the requirements of Section 75 of the Cities, Towns and Villages Act.
Read a First time this ______day of ______, A.D. 2017.
______Mayor
______City Administrator
Read a Second Time this ______day of ______, A.D. 2017.
______Mayor
______City Administrator
Read a Third Time and Finally Passed this ______day of ______, A.D., 2017.
______Mayor
______City Administrator
DM #486886 Page 2
By-law No. XXXX BZ XXX
I hereby certify that this by-law has been made in accordance with the requirements of the Cities, Towns and Villages Act and the by-laws of the Municipal Corporation of the City of Yellowknife.
______City Administrator
DM #486886 Page 3
156 Curry Dr. Yellowknife NT X1A 2P6
Phone: 867-766-2345 E-Mail: [email protected] Web: www.qimmiq.ca
April 24, 2017
Mayor Mark Heyck Rebecca Alty Adrian Bell Linda Bussey Niels Konge Shauna Morgan Julian Morse Steve Payne Rommel Silverio
Re. Qimmiq Kennels Expansion Enquiry
For those of you who aren’t familiar with our business, Qimmiq Kennels is the largest professional canine facility in the City. We provide Day Camp (dog day care), boarding, training, pet supplies and grooming services year-round to thousands of Yellowknifers each year. Our business, based in Kam Lake, grew directly out of a tremendous demand in our city for quality dog care and professional services provided by appropriately trained staff in a clean, safe, spacious facility.
While we are a relatively small company, we do employ between 6-8 staff on a consistent and full-time basis. We maintain three houses on our Kam Lake owned and rented properties to accommodate all our staff (as they are currently - and usually - hired from elsewhere in the country). Qimmiq Kennels operates 365-days a year, providing services not just to the pets of lucky holidaying Yellowknifers, but we also offer services which benefit Northerners from all over the NWT who require a safe place for their pets during family crisis, medical emergencies, tragic life changes, job transfers and housing disasters. We are active in our community with regard to animal welfare, supporting homeless and needy dogs in our community by assisting our local SPCA and by fostering dogs when their facility is full. We also offer support and training services to improve the lives of adopted/pet dogs and encourage responsible and sustainable dog ownership practices in our clients and community.
Qimmiq Kennels is well established in Kam Lake, and has seen tremendous growth in its 8-year life, due to the significant and steady support (and pressure) of our ever loyal, ever growing clientele. Our business is currently comprised of three adjacent properties on Curry Drive. All three of our properties were thoroughly renovated and were distinctly improved from their previous state after we acquired them for our business. Our yards are tidy, well maintained and professional in appearance which reflects well on our neighborhood and is appreciated and praised by our neighbors. We pride ourselves on maintaining an extremely clean indoor facility as well, and keep our daily operations to regular business hours out of respect for, and to lower any noise impact on, our local residents. We like to think of ourselves as a good example of how ethical kennel/businesses practices can prevail in our City, and in the end, benefit not only our clients but also our community in every way.
Previously we have received permission from the city for various expansions of our kennel business at two of our three properties. The core of our boarding business lies on our two central (adjacent) properties (located at 140 and 156 Curry Dr,) which acquired “Kennel Licenses” at different times, through the process of re-zoning approval through City Council with appropriate and formal neighbor consultation. Our third property, 158 Curry Dr. (used for a day-time play area and for one of our staff residences) has an
2
“Animal Services” designation, which was acquired with the sale of the property (previously, a day-boarding and mushing kennel) and was easily obtained at the time.
All that said, we have worked hard to operate within the Cities guidelines, and yet still keep up with the growth of our vibrant business. But once again, we find ourselves short on space and seeking to expand and improve.
Upon recent discussion with the City’s Planning and Lands Manager, Wenyan Yu and Planner, Jacob Larsen, it was emphatically stated that there would be no future endorsement from the City to expand our business in the future, whether through additional infrastructure on our current properties or through the acquisition of an additional property. It is disappointing and disconcerting to a small business trying to survive and provide an honest and respectable service in out community.
We would like to know if City Council and our Mayor feel the same way?
We currently have an opportunity to purchase a fourth property (which we have leased for the past two years) which is directly adjacent to our other three properties on Curry Dr. (Currently being used for staff housing and obedience training classes). We are asking City Council to consider extending our kennel zoning to this property as well, so that our business can continue to thrive into the future. This is a time-sensitive acquisition, which we need to make a decision on rather urgently.
For the City to refuse to allow any expansion of kennel operations in this area, is to effectively limit our ability to conduct our business to its full potential; Restricting the amount and quality of services we can provide to Yellowknife dog owners.
We are not a new or “unknown” business, we have an excellent reputation and have done a significant amount to “raise the bar” on quality canine care in the City. For this reason, we feel our request, to expand our current Kennel license/zoning of our city- approved business, warrants further consideration. We are not seeking to change our business, we are simply growing the existing one, in the same area with the same rights and restrictions currently granted to us. Please note that the building located on 138 Curry Dr. is a mere 5 meters away from our approved property at 140 Curry Dr. . In fact, this whole property was once part of our 140 Curry Dr. lot and it would be very possible to legally re-consolidate these properties if this made such a process more viable.
Our hope is to improve our facilities and expand our Grooming, Gear Shop and Day Camp services, as well as accommodate “over-flow” of the holiday season indoor boarding (Christmas and March Break). The primary focus of this kennel expansion would be to provide additional indoor facilities and services. Please also note that Qimmiq Kennels is primarily an indoor boarding facility and we much prefer to have all our over-night boarders kept inside to assure safety and comfort and mitigate noise in the surrounding area. We have no need of, nor desire to have any outdoor boarding at 138 Curry Dr. in the future.
Our Curry Drive neighborhood has stayed essentially the same since we’ve opened, and we have always had tremendous support our evolution in the past (many are clients and some are kennel owners themselves). 138 Curry Drive is essentially sandwiched between our three kennel properties, one long-time electrician neighbor, and Beck’s Kennels and across from the Shell Bulk Fuel station, so the impact on any residences would be minimal, as it always has been. (See attached Appendix A)
We have endeavored to run a professional business and provide an essential service to the City, while attracting new residents and providing employment for many staff and contractors alike. We have experienced high operational and tax increases on recent years and to keep our business viable we are endeavoring to accommodate our growing clientele and expand our services. I believe Qimmiq Kennels unequivocally adds to the contemporary fabric, growth and economy of our fair city. I believe we run not just the biggest canine facility in the NWT, but also the very best, and set a standard that is exemplary in animal care and cleanliness that would stand up anywhere in the country. We would like the opportunity to continue to grow and provide our quality services in the city while maintaining these high standards, but we feel we need to make this expansion in order to accomplish this to the standard our clients require and the industry expects.
If it is possible to assists us directly in this matter, we would be most grateful. Your feedback would be much appreciated. Since we are rather eager to solidify this extremely beneficial purchase opportunity, time is of the essence, so we are happy to meet and discuss any issues or answer any questions at any time. And we are certainly willing to do our best to work with the City in whatever way we can to ensure that all requirements are being met.
Thank you for your time. We look forward to hearing from you.
Jo Kelly, ([email protected])
Qimmiq Kennels
PO Box 2163 Yellowknife NT X1A 2P6 867-766-2345
3
Appendix A
COMPARISON ZONING BY-LAW REGULATIONS DEFINTIONS FOR KENNEL USES & DOG DAY CARE
Objective To review how other municipalities define and regulate the operation of kennels and dog care cares/boarding facilities
Analysis • The municipalities reviewed often regulate kennel uses through multiple by-laws: a zoning/site plan by-law and a kennel licensing by-law. • “Kennel” is often used as an umbrella term, with sub-definitions for boarding kennels, breeding kennels, or hobbyist/sled dog kennels. • The “dog/doggie day care” use is usually combined with boarding. No time restrictions on boarding were noted. Generally, a building is required for these uses. • Many municipalities specify interior and exterior per dog space requirements, configuration of dog runs, construction materials, lighting, mechanical systems requirements, and regular inspections. This is likely to avoid instances where animals are bred for sale and kept in poor conditions (puppy mills). • Many municipalities require on-site residential supervision (dwelling unit) • Generally, all municipalities reviewed are comprised a large areas of rural land and lot requirements range from 1-20 ha, and often specify very large setbacks (3-20 m)
Zoning/Kennel By-law Comparison
Municipality Zoning/Kennel By-law Definition Location/Other Requirements Abbotsford, BC “Dog Kennel” means any building, structure, compound, (7) shall have all walls and partitions separating pens of group of pens or cages, or property in which, or where, impervious material solid for a height of 1.5 m above the floor, four or more dogs are kept for any purpose, and which and runs shall be enclosed by a solid wall of 0.9 m above the must be licenced to operate as a business under the ground; the remaining 0.6 m in height may be constructed with “Business Licence Bylaw”. wire mesh;
Additional Kennel requirements: (2) Every building, or part thereof, used as a dog kennel shall contain a pen of 1.5m2 within the building and an open run containing at least 5.5 m2 for each dog. (3) The outside perimeter fence of runs shall be screened by a hedge or other suitable form of landscaping to a height of at least 1.5 m so as to totally obstruct the vision of a person standing 6.0 m away. (4) Siting of dog kennels shall be as follows: (a) 30 m from exterior lot lines; (b) 15 m from interior lot lines; (c) 30 m from all wells, and 15 m from all streams; and (d) 15 m from all buildings for residential uses. King Township, “Doggie Day Care” means a residential facility where A doggie daycare operation is subject to the following criteria: ON dog(s) are boarded during which, the dog(s) are socialized with other dog(s) in an open (meaning without barriers), • property zoned Rural General (RU1) and a minimum of 10 controlled and secure setting and typically the dog(s) are acres (4.05 ha) in size; not kept in individual kennels and runs. The dogs boarded • the owner/operator shall reside in the dwelling house on in a doggie day care are typically boarded for short the same lot as the doggie day care; and periods of time and during the majority of the dog’s stay • doggie daycare must be setback 45.0 m (147.64 ft.) from the dogs are socializing and playing with other dog(s), but any residential urban, residential hamlet zone or a does not include, residential building on an adjacent lot. i. a kennel as defined herein, or ii. a location where four (4) or less dog(s) are kept and the A kennel operation is subject to the following criteria dogs are licensed and owned by the person residing at that property. • property zoned Rural General (RU1) and 25 acres (10.12 ha); • minimum lot frontage area shall be 179.84 m (590 feet); “Kennel” means a structure, shelter, building or collection • a kennel must be setback 60.0 m (196.85 ft.) from any of buildings, a run, or other small structures, separate residential urban lot or residential hamlet zone or from and not including the residential dwelling, in which residential building on an adjacent lot (property) and 15.0 m animal(s) are kept and includes those parts of a property (49.22 ft.) from any street line. referenced, in which dog(s) are housed, maintained, bred, boarded, trained, and groomed but does not include a, i. a doggie day care as defined herein, or ii. a location where four (4) or less dog(s) are kept and the dogs are licensed and owned by the person residing at that property. Mission, BC "kennel" means a use of land where four or more dogs • Maximum dog number highly restricted are kept for the purpose of boarding, breeding, show or • Building with indoor dog space required for both types of training; kennels
"hobby kennel" means a kennel where a maximum of eight dogs are kept for breeding or show and where the owner is a member of a recognized organization or club, or for boarding or training of dogs
Oro-Medonte, “Kennel” Means any building, structure, dog run or other • Kennels are differentiated by intensity (Kennel Class A & B) ON facility, or part thereof where more than three (3) dogs and use type. over twelve (12) weeks of age, are boarded or kept for breeding or show purposes, or where registered dogs are Boarding Kennels: The maximum number of dogs permitted in kept for hunting purposes, or where dogs are kept solely any one (1) kennel for which a Boarding Kennel License has been for the purpose of routinely entering into dogsled or issued shall not exceed fifty (50) dogs. other similar races." Sled Dog Kennels: The maximum number of dogs permitted in "KENNEL, CLASS `A' Means any kennel used for keeping of any one (1) kennel for which a Sled Dog Kennel License has been no more than eight (8) dogs over twelve (12) weeks of issued shall not exceed fifty (50) dogs. Proof of active age." participation or registration in dog sled races or rides is required. "KENNEL, CLASS `B' Means any kennel used for keeping of Sled Dog Kennels may house the dogs in outdoor housing. no more than fifty (50) dogs over twelve (12) weeks of age." Uxbridge , ON "Kennel" shall mean a place where more than three (3) dogs are housed, groomed, boarded, bred, trained, sold or kept, and for greater certainty includes a Private Kennel, a Boarding Kennel and a Breeding Kennel, but does not include a Pet Shop, Veterinary Clinic, Animal Shelter or any facility in which Dogs are placed for care pursuant to the Pounds Act. Whistler, BC “kennel” means a building for the care and boarding of • Permitted only in Community Service Facility One (CSF1) animals Whitehorse, YT “KENNELS” means land and premises used for the • No differentiation of various kennel uses business of breeding, buying, selling or boarding of • Permitted only in Country Residential 1 (RC1) zone animals including but not limited to cats, dogs, sled dog teams, or other domesticated or fur-bearing animals, excluding livestock.
References
1. Abbotsford, BC – Kennel Regulation By-law No. 267-96 - https://abbotsford.civicweb.net/document/2603 2. King Township, ON – By-law 2012-175 - https://king.civicweb.net/document/40765 3. Mission, BC - Kennel By-law No. 2788-1994 - http://www.mission.ca/wp-content/uploads/Kennel-Bylaw-2788-1994.pdf 4. Oro-Medonte – Kennel Licensing By-law No. 2011-176 & Zoning & Site Plan By-law No. 2012-164 - http://www.oro- medonte.ca/municipal-services/licensing/kennels 5. Uxbridge, ON - Kennel By-law No. 2009-082 - http://town.uxbridge.on.ca/sites/default/files/by_laws/Kennel%20By- Law%20No.%202009-082.pdf 6. Resort Municipality of Whistler, BC – Zoning and Parking Bylaw No. 303, 2015 - https://www.whistler.ca/sites/default/files/2017/Feb/bylaws/pdf/5007/zoning_and_parking_bylaw_303_2015.pdf 7. Whitehorse, YT – Zoning By-law 2016-46 (consolidated) - http://www.whitehorse.ca/home/showdocument?id=66
MEMORANDUM TO COMMITTEE
COMMITTEE: Municipal Services
DATE: May 15, 2017
DEPARTMENT: Public Safety
ISSUE: Whether to adopt the Implementation Plan for the City of Yellowknife Fire Division Master Plan (October, 2016).
RECOMMENDATION: That Council adopt the Implementation Plan for the City of Yellowknife Fire Division Master Plan (October 2016).
BACKGROUND: The Master Plan for the City of Yellowknife Fire Division (YKFD) was adopted for information by Council in December, 2016. A request was made by Council at that time to have Administration review the Master Plan with the incoming Fire Chief and develop an Implementation Plan within the next five (5) months.
The primary purpose of the YKFD Master Plan was to provide the YKFD with a planning document to look at present services and assist the Fire Division in planning for any future growth within the city.
The Implementation Plan for the YKFD Master Plan will assist the Fire Chief, Senior Management and Council to establish benchmarks or goals based on increases in risk and demands for services projected for the next 5 years. While the Implementation Plan reviewed all thirty (30) recommendations, not all recommendations were considered for the next five (5) years.
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COUNCIL POLICY / RESOLUTION OR GOAL: Goal #5 Stronger Internal Working Relationships and Accountability.
Motion #0311-16 That Council adopt the City of Yellowknife Fire Division Master Plan (October 2016) for information and that Administration be directed to bring forward an implementation plan within 5 months.
APPLICABLE LEGISLATION, BY-LAWS, STUDIES, PLANS: 1. Cities, Towns and Villages Act; 2. Emergency Response and Fire Protection Services By-law No. 4502, as amended; and 3. City of Yellowknife Fire Division Master Plan; October 2016.
CONSIDERATIONS:
Budget Any recommendations that require additional funding will come forward through future budget exercises for consideration as part of the overall City budgeting process.
Consultation The development of the Master Plan was done in consultation with fire fighters, YKFD management, senior management and members of City Council. The attached Implementation Plan was developed by the Chief Officers (management of YKFD) with consultation with the Director of Public Safety and the Officers in charge of the platoons.
Implementation The Implementation Plan considered all of the thirty (30) recommendations found with the Master Plan document. The Implementation Plan groups various recommendations to allow similar functions and staggered time-frames for that group of recommendations.
In completing the review of all the functions within the Yellowknife Fire Division in consideration towards the Implementation Plan, the Chief Officers have had discussions with the Officers in charge of the platoons and the union that represents the fire fighters in relation to the daily operations and to determine priorities.
While the development of the Master Plan included consultation, the Chief Officers for the Fire Division felt it prudent to continue to review and revise the Implementation Plan in conjunction with the consideration of ongoing operational requirements.
While doing this exercise and noting that all recommendations are significant, some recommendations are being considered when time allows. It is felt that the YKFD may look at those recommendations prior to the sixty (60) month time-frame that was considered in the Master Plan document, but completion of those recommendations may not be possible. These recommendations may also be considered within the next five-year planning horizon.
MUNICIPAL SERVICES COMMITTEE Page 2 May 15, 2017 DM#486641-v1 Legislative The activities of the City of Yellowknife are guided by the Cities, Towns and Villages Act (CTV Act) of the Northwest Territories which grants legislative powers to municipal governments.
The City of Yellowknife Emergency Response and Fire Protection Services By-law No. 4502, as amended, guides the service level and responsibilities of the YKFD.
ALTERNATIVES TO RECOMMENDATION: That Council not approve the Implementation Plan for the City of Yellowknife Fire Division Master Plan (October, 2016).
RATIONALE: The primary purpose of the Yellowknife Fire Division Master Plan was to provide the YKFD with a planning document to look at present services and assist the YKFD in planning for any future growth within the city. The Implementation Plan for YKFD Master Plan will assist the Fire Chief, Senior Management and City Council to establish benchmarks or goals based on increases in risk and demands for services projected for the next five (5) years.
The development of the Implementation Plan took into consideration the current challenges with identifying risks, training, equipment and the time required for the recommendations within the Master Plan document. The recommendations will be considered in the priority listed and dependent on operational and budgetary requirements within the YKFD.
ATTACHMENTS: Implementation Plan for the Yellowknife Fire Division Master Plan (DM #486732).
Prepared: April 4, 2017; DLM Revised: May 5, 2017; dlm
MUNICIPAL SERVICES COMMITTEE Page 3 May 15, 2017 DM#486641-v1 IMPLEMENTATION PLAN CITY OF YELLOWKNIFE FIRE DIVISION (YKFD) MASTER PLAN (OCTOBER, 2016)
This Implementation Plan (Plan) was developed after consultation with the Director of Public Safety, Chief Officers (Deputy Fire Chiefs) and Officers in charge of the platoons as well as Senior Administration. The City of Yellowknife Fire Division Master Plan was received by the City of Yellowknife in October of 2016 and adopted for information by Council in December 2016. The Master Plan includes thirty (30) recommendations with various timeframes for completion. At the time of adoption, Council requested that Administration be given five (5) months to review the Master Plan and determine a proper implementation plan.
The review has been constructive in two ways. First, it has allowed the incoming Fire Chief, who started with the City in December 2016, to better understand the operations and make determinations on priorities. Second, it provided him with the time to have discussions with his Chief Officers, Officers, YKFD staff and union representatives to understand the future requirements for the YKFD in relation to Master Plan recommendations, within the current YKFD operational context. The YKFD serves 21,000 residents and numerous visitors to our community and provides fire, rescue and emergency medical services (EMS) with very little mutual aid (the ability to have a neighbouring community provide assistance in larger-scale or longer emergency situations). The YKFD dealt with close to 4,200 calls for emergency services in 2016 - 3,775 were for EMS and of those EMS calls, close to 1,800 were for medical transfers to and from Stanton Territorial Hospital; the bulk of YKFD’s current workload (88-90%) is EMS within the community with less fire, rescue, emergency and false alarms calls; all of which carry a high risk. These are important factors in reviewing the recommendations, setting priorities, planning for the future, and noting items requiring immediate attention.
The recommendations in the Master Plan have been reviewed and prioritized in order to reflect the current and future operating context, starting with corner-stone recommendations. In identifying risks and the key actions needed to mitigate them, these corner-stone recommendations lay a foundation for constructive change and for the meaningful implementation of the remaining recommendations. For example, there are recommendations which address training, personnel, and systems; however, if the YKFD does not have a proper building inventory and risk analysis completed, YKFD staff are put in further danger which can and should be mitigated.
The Master Plan Implementation Plan will require all members of the YKFD to work towards its completion. There are inherent risks documented in the fire service which places fire fighters at higher risk for health and wellness issues. The City must work to minimize these risks and ensure an operating context which supports a robust workforce, now and into the future.
As part of an ongoing process, the Master Plan Implementation Plan will be reviewed on a yearly basis to measure progress and confirm the established City target dates. The City targets may require adjustments based on operational considerations, resource availability, budget processes or the possible requirement to seek outside assistance in completing some recommendations.
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CORNER-STONE RECOMMENDATIONS:
Item # Recommendation MP timeframe City Target Comments* Current Resources/Partners
1 Develop a Building Inventory 12-24 months Completed by Building Inventory required • Internal allocation from YKFD Program Dec 2018 prior to completing Risk • Planning and Development Analysis and Standard of Cover (noted below) 2 Complete a Risk Analysis of the 0-24 months Completed by Part of “Quality MGMT • Internal allocation from YKFD; Community and Develop a Standard Dec 2018 Program” can prevent All YKFD staff required of Cover incidents and limits impacts • Additional Funding may be of emergencies required to complete
4 Realign the Current Organizational 12-24 months Completed by Assistance with workload to • Internal allocation from YKFD; Chart May 2018 be shared among Chief Fire Chief & Director, PS Officers & Officers
*Further comments ITEM #2 Developing a risk analysis and completing a Quality Management Plan (QMP) will assess risk and establish a service delivery standard, responsibilities and the minimum performance criteria to be provided by the Yellowknife Fire Division (YKFD); • A risk assessment/analysis is an integral part of the YKFD ability to review current operations and plan for the future; • All buildings within the City of Yellowknife should be rated according to the level of risk associated (from low-1 to maximum-4); Low probability/Low Consequence (Low Risk) 1; High Probability/Low Consequence (Moderate Risk) 2; Low Probability/High Consequence (High/Special Risk) 3; High Probability/High Consequence (Maximum/Worst Risk) 4; • Pre-Incident program can then be implemented for firefighters to pre-plan ‘high’ and ‘maximum’ risk buildings identified; and • The City of Yellowknife is responsible for identifying an appropriate ‘Level of Service’ that balances public safety, available resources and the safety of YKFD staff.
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Item # Recommendation MP timeframe City Target Comments* Current Resources/Partners
5 Create a fulltime Administrative 0-12 months Completed by Any additional administrative • Confirm Job Description and key Support Position Feb 2018 staff complement could work duties as part of current staffing on data collection and process (current position is ½ analysis and completing time) other tasks at YKFD; • Propose New Initiative Funding in 2018 budget • Cost = ½ salary (to supplement current 0.5 position)
14 Develop a program to address Post 0-12 months Completed by The City needs to invest time • External assistance, WSCC, IAFF, Traumatic Stress Disorder May 2018 in determining best practice RCMP, Medical Director for our employees • Current cost unknown, may partner with RCMP training 16 Establish a monthly Emergency 12-24 months Completed by This will assist the Chief • New Initiative Funding in 2018 Services Dashboard June 2018 Officers to determine the budget best allocation of staff • Cost to upgrade FDM includes training, resources, etc. training , time for ‘Train the 17 Evaluate and Upgrade FDM 0-12 months Completed by Program used by the Trainer’ and training on ‘Report software June 2018 majority of fire & dispatch Builder’ is approximately services is called Fire $29,900 Department Manager (FDM). FDM can manage and assist in data collection and analysis. 18 Review other opportunities 12-24 months Reviewed by Accurate data allows for available through FDM June 2018 accurate program planning and deployment of resources *Further comments ITEMS #16-18 In public government, there is an increased desire to balance financial savings with service demands. This requires any review of fire or emergency services delivery to be data-driven. The need to upgrade and better utilize the FDM program can be seen across many of the recommendations within the YKFD Master Plan.
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Item # Recommendation MP timeframe City Target Comments* Current Resources/Partners
Formalize the Annual Fire 12-24 months Completed by • Internal allocation from YKFD; 25 Inspection Program Cycle Sept 2018 Chief Officers 12-24 months Completed by Dependant on the Standard • New Initiative Funding & Enhance Hazmat Qualifications to 22 Sept 2018 of Cover for the YKFD found existing contractor in City the Technician Level in recommendation #2 providing service [KBL] 0-12 months Completed by Training is ongoing with • Internal allocation from YKFD Enhance the use of on-line delivery 9 May 2018 input from Officers within • Approximate cost of $100.00 per of educational material platoons fire fighter 26 Modify Emergency Response 12-24 months Completed by With no mutual aid, City has • Four new personnel approved Deployment System July 2018 to look at deployment of for July 2017 staff resources & what works • Director & Fire Chief to consider best based upon outcome of if more staff are required and cornerstone will present the business case recommendations for 2018 budget 12-24 months Completed by Dependant on the Standard • Some costs from Wildland Fire Complete the wildland and April 2019 of Cover for the YKFD found Mitigation Program 21 interface firefighting capability and in recommendation #2 • New Initiative Funding may be training required in future budget Investigate the need for a high 48-60 months Reviewed by Dependant on the Standard 23 angle rescue capability and/or April 2019 of Cover for the YKFD found alternative tactics in recommendation #2 7 Continue the Fire Cadet Program 36-60 months Reviewed by Cadet program ongoing, • Internal allocation from YKFD; May 2019 review is only to determine Chief Officers improvements *Further comments ITEM #26 YKFD’s present Emergency Response Deployment System is a very time sensitive and critical component. The system requires a great amount of time to overhaul and review how we have conducted business in the past. It will also be analyzed against the ‘Standard of Cover’ noted in recommendation #2. There are many components and issues that affect how we respond to an emergency; the non-emergency calls have increased greatly, limitations of the POC’s, the call-in process and our present response protocol; and • Fire Services use a determinant called the Maintenance Factor which estimates the number of firefighters that are needed for every 24 hour period. The Maintenance Factor is derived from an assessment of the City’s human resource policies for leave or training as well as operational/workload requirements. Having a defined Level of Service and Standard of Cover will also be considered when calculating the number of staff required in recommendation #26.
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Item # Recommendation MP timeframe City Target Comments* Current Resources/Partners
12 Create a Formalized process for 0-36 months Completed by City has mentorship program • Internal allocation from YKFD; Officer Development May 2019 and Officer development Chief Officers & Human with courses outside of fire Resources service [management] 12-24 months Completed by Dependant on the Standard • Internal allocation from YKFD; Develop a baseline capacity for 20 Sept 2019 of Cover for the YKFD found Chief Officers industrial firefighting in recommendation #2 12-24 months Reviewed by Dependant on review of • Internal allocation from YKFD; Expand Emergency Response and Sept 2019 other recommendations to Fire Chief & Director, PS 24 Fire Protection Services Bylaw 4502 determine required changes within the By-law 8 Formalize the role of the Paid-On- 36-60 months Completed by City cannot afford to manage • Propose New Initiative Funding Call (POC) members Sept 2019 emergencies with only full- in 2018 budget time staff, however, the role • Chief Officers to review of the POC in emergency responses needs to be defined and allows entry into the fire service 0-12 months Completed by Chief Officers to review • Internal allocation from YKFD; Review the Staff Qualifications and May 2020 present qualifications and Chief Officers 10 Standards compare to the future needs of the department *Further comments ITEM #8 The specific duties and responsibilities of Paid-On-Call (POC) must be defined. For example it must be determined if POC’s will be used for interior firefighting duties or only for exterior support activities; ITEM #10 A successful training program should develop firefighters who achieve results on the fire ground by making the right decisions and completing skills and maneuvers proficiently and consistently. To be effective, a training program should be a combination of both theoretical and practical knowledge. • After Standard of Cover is identified then it can be determined what level of training will be required to perform at an operational level; • Conducting theory components of our training on-line will free up time to conduct much needed practical training; and • Officer development is a must for the YKFD to succeed in the future.
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Item # Recommendation MP timeframe City Target Comments* Current Resources/Partners
27 Review and Update current 0-12 months Completed by 9-1-1 may have potential • New Initiative Funding may be dispatch facilities to meet industry May 2020 implications on City dispatch required in future budget requirements in NFPA 1221 • Consider in the context of possible contract with GNWT for 911 6 Increase dispatching staff levels to 0-12 months Completed by Two dispatchers hired for • New Initiative Funding may be meet NFPA 1221 (7) May 2020 2017 (Jan/July) required in future budget Potential for 9-1-1 • Consider in the context of possible contract with GNWT for 911 12-24 months Completed by To be undertaken once • Internal allocation from YKFD; Review and Align the Training May 2020 cornerstone Chief Officers 11 Portfolio recommendations are completed 13 Establish a Formal Succession Plan 0-36 months Completed by Work already in progress • Internal allocation from YKFD; May 2020 with all staff - relates to Fire Chief & Director, PS training & mentorship 19 Provide Input for a ground 12-24 months Completed by Full Cost Recovery is • Internal allocation from City; Ambulance Policy and Funding March 2021 proposed to be phased in SAO, Director PS, Legal Frame Work medical transfer by 2020 3 Conduct analysis of false alarms 0-24 months Reviewed by False alarms have decreased • Internal allocation from YKFD; Dec 2021 with fine amount • Chief Officers 15 Review the need to invest in 24-60 months To be Determined • New Initiative Funding may be Predictive Software required in future budget 28 Establish a Committee to review 0-24 months To be Determined Dependant on the Standard • New Initiative Funding may be and Maintain Compliance in Design of Cover for the YKFD found required in future budget of the Training Facility in recommendation #2 29 Implement a comprehensive Asset 0-24 months To be Determined Review FDM implementation • New Initiative Funding may be Management Program required in future budget 30 Emergency Vehicle Technician (EVT) 12-48 months To be Determined Dependant on the Standard • New Initiative Funding may be of Cover for the YKFD found required in future budget in recommendation #2
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MEMORANDUM TO COMMITTEE
COMMITTEE: Municipal Services
DATE: May 15, 2017
DEPARTMENT: Public Works and Engineering
ISSUE: Whether to award the tender for the 2017 Paving Program – Contract B to NWT Construction Ltd.
RECOMMENDATION: That Council authorize the Mayor and City Administrator to enter into a contract with NWT Construction Ltd. for the 2017 Paving Program – Contract B, in the amount of $2,651,640.00 (plus GST).
BACKGROUND: On August 22, 2016, City Council approved a motion to submit four (4) funding applications to Municipal and Community Affairs (MACA) for Clean Water and Wastewater Fund (CWWF) projects, funded by the Government of Canada. Three (3) of these projects were approved for delivery through the 2017/2018 construction seasons, with strict completion dates of March 31, 2019.
One of the CWWF projects, the Accelerated Corrugated Metal Pipe and Water/Sewer Replacement project, includes water, sewer and storm upgrades on five (5) streets. Franklin Avenue is one of the five streets being upgraded and award of the water and sewer portion of the work went to NWT Construction Ltd. as the 2017 Water and Sewer Contract D.
Since Franklin Avenue is a main corridor it is necessary to ensure that the water, sewer and paving work occur in the same year. The section of Franklin Avenue receiving infrastructure upgrades is between Norseman Drive and 57th Street. It is necessary for this work to be done over two construction seasons as it is not possible to complete both the underground and paving work for this section in one year. The 2017 Paving Program - Contract B is for paving of Franklin for both 2017 and 2018.
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Work planned for 2017 includes paving of Franklin Avenue between Norseman Drive and Reservoir Road on both inbound and outbound lanes, replacement of all curb, replacement of median and installation of 3m asphalt pathways on both sides of the road. Other construction items will include street light upgrades and installation of two new bus pullouts.
Tenders for the 2017 Paving Program – Contract B were received up until 1:30 P.M. on Wednesday, May 3rd, 2017. Two (2) tenders were submitted for this contract. A tender submission from Ace Enterprises Ltd. was labeled “No Bid” and contained no pricing information. The other submission was from NWT Construction Ltd. A summary of the bid received and the Engineer’s estimates are shown in table 1 below.
Table 1: Summary of Paving Estimate and Tender Amount NWT Construction Ltd. Engineer’s Estimate Amount (GST Not Included) Part A – Franklin Avenue $2,765,772.50 $2,778,594.15 Part B – Franklin Avenue (Provisional) $564,799.00 $621,874.75 Part C – Duct Work (Street Lighting) $33,648.00 $46,050.75 Contingency $50,000.00 $50,000.00 Total (GST not included) $3,414,219.50 $3,496,519.65
The tender was reviewed and check for errors by the City’s engineering consultant, Stantec Architecture Ltd. One error was discovered in Part C – Duct Work due to submission of a superseded tender form (the contractor submitted the original tender form, not the revised tender form which was issued under an addendum and included additional street lighting items in Part C – Duct Work). As there was only one official bidder it is recommended that the tender still be considered for award.
COUNCIL POLICY / RESOLUTION OR GOAL: Council Goal #4 Community Sustainability
Council Motion #0211-16 That Council direct Administration to submit applications to attain funding for four (4) water and sewer infrastructure projects under the Clean Water and Wastewater Fund (CWWF) and one (1) application for projects under the Public Transit Fund (PTF).
APPLICABLE LEGISLATION, BY-LAWS, STUDIES, PLANS: Cities, Towns and Villages Act.
CONSIDERATIONS: Tendering One complete tender was received for this project from NWT Construction Ltd. The tender contained a 10% Bid Bond, a Consent of Surety, and a Letter of Good Standing from the Workers’ Safety and Compensation Commission (WSCC). The tender was reviewed by the
MUNICIPAL SERVICES COMMITTEE Page 2 May 15, 2017 DM#487799v2 project consultant Stantec who recommended that the City award a unit price contract to NWT Construction for Paving Contract B.
Due to the submission of a superseded tender form, it is recommended that the Duct Work portion of the tender not be awarded.
Budget This project falls under both the CWWF and Public Transportation Infrastructure Fund (PTIF) funding agreements. A summary of the funding agreement allocations to date and remaining amounts is as follows:
CWWF Total Agreement $18,270,000.00 CWWF Allocated To Date $13,244,100.72 CWWF Remaining $5,025,899.28
PTIF Total Agreement $426,666.67 PTIF Allocated to Date* $276,666.67 PTIF Remaining** $150,000.00
Total Funding Remaining $5,175,899.28 * Anticipated costs of bus stop improvements throughout Yellowknife, as well as bus pull-out on Finlayson Drive. **Anticipated costs of bus pull-outs on Franklin Avenue.
As the tender submission for the paving of Franklin Avenue is approximately 66% of the CWWF paving budget, it is necessary to reduce the awarded contract as much as possible in order to ensure paving on all streets can be accommodated with the CWWF funding.
The tender included provisional items that can be removed from the contract award. The provisional items that are recommended to be removed are summarized in the following table. It should be noted that removal of the provisional items will still ensure a roadway structure that meets current City Standards.
Provisional Contract Item Cost Reduction Fabric and Geogrid in Road Base ($62,400.00) Impact: Fabric and Geogrid are used to provide additional stability to the road base. They are typically used in areas of poor ground conditions (i.e. swampy or permafrost areas). The road base on Franklin is in good condition and most areas experience little movement. This item was included in the tender as an option to provide additional strength to the roadway. Removal of this item will require strict attention to compaction of the road sub-base to ensure that the required compaction for the road sub-base is achieved.
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Provisional Contract Item Cost Reduction Asphalt Fibre Additive ($101,732.50) Impact: This item was a new product discovered by the consultant that has been shown to help reduce rutting of pavement surfaces. Removal of this item will result in an asphalt surface that mirrors typical new asphalt elsewhere in Yellowknife. Part B (Old Airport Rd. to Norseman Drive) ($564,799.00) Impact: This area was under construction in 2013 and 2014 while work was occurring in Northlands and was put back at minimal costs as full roadway rehabilitation was not possible at the time of construction. Removal of this item leaves a paved surface in place on this section, however this area will still require full rehabilitation in the future. Duct Work (Street Lighting) ($33,648.00) Impact: The submitted tender form did not have the correct information for the Duct Work (street lighting) section. As this information is incorrect, it is recommended that it be removed from the contract. Upgrades to the street lighting is still planned to occur, even if they are not awarded at this time. As the cost of these upgrades is covered by Northland Utilities, the work will be done using either a contract issued by Northland Utilities, or a change order to the City’s contract with the costs being charged back to Northland Utilities. Subtotal Removed Items ($762,579.50)
With the removal of the provisional items, the recommended contract amount and associated remaining funding is as follows.
Tender Submission $3,414,219.50 Removed Provisional Items ($762,579.50) Recommended Contract Amount $2,651,640.00
PTIF Funding $150,000.00 CWWF Funding $5,025,899.28 Total Funding $5,175,899.28
Total Funding Remaining for 2018 CWWF Paving $2,524,259.28
It is anticipated the remaining CWWF funding will be sufficient to complete paving of the remaining four streets undergoing upgrades as part of the agreement.
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Public Safety The rehabilitation of roadways improves driving conditions thus creating a safer environment for the public.
ALTERNATIVES TO RECOMMENDATION: 1. That Council choose to award the provisional work, Part B (Old Airport Road to Norseman Drive), of the tender for a total contract amount of $3,380,571.50 (plus GST) and direct administration to submit a capital project for 2018 to cover the cost of Part B.
2. That Council decline to award the 2017 Paving Program – Contract B to NWT Construction Ltd.
RATIONALE: The Accelerated Corrugated Metal Pipe and Water/Sewer Replacement project funded by the CWWF is critical to ensure that deteriorated city infrastructure is replaced sooner to avoid potential infrastructure failure.
The surface works to be completed by the 2017 Paving Program – Contract B will enhance City infrastructure by providing safe and clean transportation routes connecting residents efficiently with the rest of their community.
ATTACHMENTS: N/A
Prepared: May 9, 2017: DMM/wa Revised: May 11, 2017; WA
MUNICIPAL SERVICES COMMITTEE Page 5 May 15, 2017 DM#487799v2
MEMORANDUM TO COMMITTEE (For Information Only)
COMMITTEE: Municipal Services
DATE: May 15, 2017
DEPARTMENT: City Council
ISSUE: A report regarding Mayor Mark Heyck’s attendance to the Winter Cities Shake-up conference held February 16 - 18, 2017 in Edmonton, Alberta.
BACKGROUND: Hosted by the City of Edmonton, the Winter Cities Shake-up conference explores the various challenges and opportunities that winter cities face, including panel discussions on winter wellness, winter economies, winter infrastructure and winter culture.
Attached for the information of Council is the Travel Report and Expense Claim from Mayor Mark Heyck, for his attendance to the Winter Cities Shake-up conference, held February 16 – 18, 2017.
COUNCIL POLICY / RESOLUTION OR GOAL: #0365-93 It is the policy of the City of Yellowknife that:
1. All City sponsored travel by Yellowknife City Council members, inclusive of the Mayor, be approved by formal resolution of Council either prior to commencement of the travel, or at the first regular Council meeting after commencement of the travel; and
2. Yellowknife City Council members, inclusive of the Mayor, be required to table a detailed expense claim for City sponsored travel within three weeks of their return from City travel. This claim is to be supported by a daily diary detailing City business.
ATTACHMENTS: 1. Travel Report and Expense Claim for Mayor Mark Heyck (DM#488095).
/LA
MUNICIPAL SERVICES COMMITTEE Page 1 May 15, 2017 DM#488077-v1 Winter Cities Shake-Up 2017 Edmonton, Alberta - February 16th - 18th, 2017 Travel Report Submitted by Mayor Mark Heyck
The Winter Cities Shake-Up 2017 was held in Edmonton from Thursday, February 16th to Saturday, February 18th. The conference - originally launched in 2015 by the City of Edmonton- provided an incredible exploration of what it means to live, work and play in a winter city, and how local governments can position their winter cities to thrive during what is often regarded as the least desirable season. Ironically, temperatures in Edmonton ranged between ten and fifteen degrees above zero for the duration of the conference.
The opening ceremonies on Thursday morning included welcoming remarks from Mayor Iveson of Edmonton and representatives of several local Indigenous organizations. This was followed by a very entertaining session with performers from the CBC's The Debaters radio show, who debated the question, "Is winter the coolest season?" Host Steve Patterson moderated the debate between two Canadian comedians.
The first plenary of the day focused on the Norwegian mindset for loving winter, which featured a presentation from Kari Leibowitz from Stanford University. Ms. Leibowitz's research focused on the northern Norwegian city ofTroms0, and the remarkably positive attitude towards the winter season that its residents have. Residents ofTroms0 (and many other northern Scandinavian communities) show little to no evidence of higher rates of winter-time mental distress, and as one moves north through Norway, impressions of winter actually become more positive. The mindset towards winter is very different in northern Europe, where it's a season to be celebrated, not dreaded.
The City of Yellowknife, in partnership with the Edmonton International Airport and the Department of Industry, Tourism and Investment, sponsored the conference lunch on the first day, with a meal of Great Slave Lake whitefish and Sapsucker birch syrup dessert. It was extremely well-received by the delegates and we heard many compliments throughout the course of the conference. Lunch was followed by a winter fashion show.
In the afternoon, we heard a presentation from Tina Varughese on immigrants' perspectives on winter. While opinions on winter vary amongst and within various immigrant communities, Ms. Varughese's research showed common assumptions that recent immigrants are averse to winter are largely false. In fact, for many people who come from countries that typically don't see snow, Canadian winters can seem exotic. And of course, hockey is a popular pastime which many immigrants to Canada are eager to learn about and participate in. The presentation included video interviews with three recent immigrants to Canada who shared their somewhat surprisingly positive perspectives on winter.
Later in the day, I was able to provide "City Champion Remarks," and share many of the activities and events that we use to celebrate winter in Yellowknife. It was interesting to speak with Edmontonians in particular, about the many exciting and fun winter activities we have in Yellowknife. Despite our relatively close proximity to Edmonton, few people I spoke with had been to Yellowknife, so that would certainly seem to be an untapped market for our tourism sector. The day was capped off with The Winter Pecha Kucha Night and a Winter Culture and Innovation Showcase. Richard Macintosh of our Communications and Economic Development Department was present to assist with a Spectacular NWT 1Aurora Capital of the World promotional booth.
The second day of the conference began with a plenary session on outdoor lighting in winter cities and the importance of both brightening the darkest time of the year and preserving darkness when and where necessary. Daria Nunez Salazar presented on urban lighting for winter life and Sabine De Schutter spoke about designing the nightscape and shaping darkness. The two presenters delivered both a contrasting and a complimentary vision of lighting northern cities during the long and dark winter months.Severalcase studies were shared of incredibly beautiful urban design incorporating highly artistic lighting schemes. It was not hard to understand how creatively lighting a city can positively affect the mood of its residents. At the same time, it was made clear that one of the major assets of northern cities, starry skies and the aurora borealis, must be protected from careless light pollution.
Winnipeg Mayor Brian Bowman followed with his "City Champion Remarks." While the Winter Cities Shake-Up has been held in Edmonton only up to this point, there was discussion of other cities hosting in the future, and Winnipeg was identified as one possibility. I also pitched Yellowknife as a potential future host, as the conference is of a size that we could possibly accommodate.
The next plenary session focused on active transportation in winter cities and the infrastructure used to support pedestrians and cyclists in what are often less-than-ideal conditions. It was very interesting to listen to the three presenters discuss how cities often build infrastructure without taking into consideration the vastly different environmental conditions in winter and summer. Maintenance prioritization is an important factor as well, particularly in terms of prioritizing vehicular infrastructure over pedestrian and cycling routes. One presenter spoke of how the signal timing of crosswalks is typically the exact same regardless of season, when we know snowy and/ or icy conditions may necessitate people to cross a street more slowly in winter. All of the presentations spoke to the need for explicitly planning the design and maintenance of our infrastructure with multiple seasons in mind.
Another plenary on the second day focused on micro-climates created in winter cities through urban design. Several case studies examined how building massing can increase unpleasant winds and decrease warming sunshine. Some of the steps we've taken in our zoning bylaw in recent years are intended to address these kinds of problems, but it's always a useful exercise to keep the relationship between building design and human interaction in that environment in mind when considering new developments.
The final day of the conference began with a musical performance from three Inuit throat singers, who also shared their thoughts on winter living. Dr. Karen Lee followed with a presentation on public health and well-being in winter cities, relaying information from numerous studies showing a steep increase in obesity rates in Canada and the United States over the past three decades and the resulting increase in illnesses such as diabetes and heart disease. As there is a tendency for people to be less physically active in wintertime, Dr. Lee emphasized the need for cities to encourage mobility and active transportation - with the winter season specifically in mind - in their urban design to help promote public health. According to Dr. Lee's research, the use of smart growth principles in urban and transportation design can contribute to healthier outcomes for citizens.
The next presentation was delivered by Robin Mazumder, a PHD candidate from the University of Waterloo, entitled "Winter Urban Design: Perspectives from Health Care, Place-making and Psychology." Mr. Mazumder's studies and presentation explore the intersection of urban design, winter and mental health. One of the initiatives Mr. Mazumder has promoted is the installation of full-spectrum light stations in public libraries (referred to as light-braries) to help with mental health issues that can arise during the darker winter months. I'll be relaying this idea to our staff as it may be something we want to explore. Mr. Mazumder has also experimented with winter place-making initiatives, such as a pop-up snowball fight in Edmonton that attracted several hundred people. He has also conducted psychological experiments around urban design, measuring people's emotions and reactions as they encounter different forms of urban design in different parts of Edmonton.
The 2017 edition ofthe Winter Cities Shake-Up was an excellent opportunity to think about community design, programming and public services in a holistic all season way. Many of the plenaries and sessions helped participants to understand the need to think about winter differently, and by extension, to give more consideration to how winter cities provide services, build infrastructure and encourage certain forms of urban design in a sometimes-challenging climate. There is a growing number of winter cities that are undertaking the creation of comprehensive winter city strategies, and this may be something that Yellowknife should consider in the future. In Canada, the City of Edmonton has been a leader in this field over the past few years and would likely be willing to share their experience with us on best practices in assembling a comprehensive winter city strategy.
Respectfully submitted by,
[Original Signed]
MarkHeyck Mayor, City of Yellowknife CITY OF YELLOWKNIFE - EXPENSE CLAIM
EXPENSE ALLOWABLE AMOUNTS RECEIPTS Enter date. Use one column for each day. TOTAL () ITEMS Note: Receipts are required for ALL items Number & EXPENSE a.0 :;· indicated in "Receipts" column show# cc ~/15 ;;;/lb ;;;./1 ( Economy Class {Attach passenger ticket AIR TRAVEL with arrival/ departure times) RENTAL CAR Actual
km x rate=$ PRIVATE VEHICLE xxxxxxx ($0.585/ km NWT & $0.505/ km elsewhere) -1 TAXI & TRANSIT Receipts required for all amounts over $5 ~o.oo bO.'cX':J ~ < ACCOMMODATION Hotels \4~ .q,q d-'1\ .l Breakfast c $22.55/ day xxxxxxx -to Do not claim for ::to-t sponsored meals Lunch MEALS xxxxxxx ;o-< or meals included $24.90 I day -o in price of transport ~-n Dinner xxxxxxx -4-( $56.60 I day 5Co.Coo l \~.;;() 0 -m 5b . ~fJ Ql Or TELEPHONE Specify Purpose xxxxxxx ~ Zr ~tI g-. )>0 OTHER Specify Purpose cc Z:E )> 0~ u )> c TOTAL EXPENSE Specify Purpose u u mz a u -c-nx ;i; mm Council only - $260 I day {paid separately a. HONORARIUM xxxxxxx l u z through Payroll) s: 0 en ~ .::J m GRAND TOTAL ....0 () 5-u5.'7><6 r- )> I certify that I have expended the amounts claimed and that all s: expenditures were on City Business.
4/d-Go/\'l Less Advance Received - $ / )U \~EOF C W.~N~ (DATE) Balance Owing - To/by Employee/Councillor-$ _ ___:___ _ (SIGNATURE OF MAYOR) (DATE) (CASH/CH EQUE AIT AC HED) Financial Coding: 0 - I - ~ Q \ \ ~~~~-~~---~-L------~
OM #450945
MEMORANDUM TO COMMITTEE
COMMITTEE: Municipal Services
DATE: May 15, 2017
DEPARTMENT: Administration
ISSUE: Whether to appoint a member to serve on the Yellowknife Heritage Committee.
RECOMMENDATION: That Council appoint one (1) member at large to serve on the Yellowknife Heritage Committee for a two (2) year term commencing May 24, 2017 and ending May 23, 2019.
BACKGROUND: Ms. Kristen Luce has resigned from the Heritage Committee.
The City has advertised the vacancy on the Yellowknife Heritage Committee in the Capital Update and on the City’s website.
COUNCIL POLICY / RESOLUTION OR GOAL: Council Goal #1 Better Engagement with Stakeholders.
Motion #0459-96, as amended by #0460-96, #0462-96 and #0273-09: “The following policy be adopted with respect to appointments to municipal boards and committees: i) The maximum consecutive years that an individual may serve on any one board or committee is six. ii) Individuals who have served the maximum six-year period on one municipal board or committee shall be eligible to be appointed to another board or committee. iii) No individual shall be precluded from serving concurrent terms on more than one municipal board or committee. iv) Notwithstanding that an individual appointee has served less than six years on a particular board or committee, Council may, after the expiration of the first or subsequent terms of that appointee, advertise for applicants to fill a vacancy on that board or committee.
MUNICIPAL SERVICES COMMITTEE Page 1 May 15, 2017 DM#487754-v1 v) Notwithstanding clause (i.) of this policy, should the City receive no applications to fill a vacancy on any particular board or committee, the six year maximum limitation may, at the discretion of City Council, be waived. vi) Should the City receive no applications to fill a vacancy on any particular board or committee, City Council may appoint a member of the public at their discretion.
APPLICABLE LEGISLATION, BY-LAWS, STUDIES, PLANS: Council Procedures By-law No. 4250, as amended.
CONSIDERATIONS: Legislation Pursuant to Council Procedures By-law No. 4250, as amended, all appointments to the Heritage Committee must be made by resolution of Council.
Procedural Considerations The Terms of Reference state that the Committee is to be comprised of eight (8) members from the public, one (1) member of the Yellowknives Dene First Nation, one (1) Member of Council, and the Mayor as an ex officio voting member.
It is the practice of the City of Yellowknife to advertise all vacancies that arise on City Boards and Committees.
ALTERNATIVES TO RECOMMENDATION: That the City re-advertise the vacancies on the Yellowknife Heritage Committee.
RATIONALE: Appointing a full complement of members to the Yellowknife Heritage Committee will ensure that the Committee’s projects are not unduly delayed.
ATTACHMENTS: Expressions of interest from candidates.
Prepared: May 8, 2017; SJ/
MUNICIPAL SERVICES COMMITTEE Page 2 May 15, 2017 DM#487754-v1