Agenda of the City of Winnipeg Museums Board

AGENDA OF THE

CITY OF WINNIPEG MUSEUMS BOARD

LOCATION: Multi-Purpose Room St. Boniface Museum 494 Tache Avenue

DATE: Tuesday, December 13, 2011

TIME: 12:00 p.m.

MEMBERS: Ms M. Krauss, Chairperson Mr. W. Dowie Dr. D. Guth Ms J. Wakefield

WINNIPEG PUBLIC SERVICE: Ms I. Skundberg, Clerk Mr. M. Lemoine, Deputy City Clerk Mr. W. Tiegs, Solicitor, Legal Services, Corporate Support Services Department Ms E. Waterman, Accountant Technician, Corporate Finance Department

Agenda – City of Winnipeg Museums Board – December 13, 2011

TABLE OF CONTENTS

GENERAL BUSINESS ...... 2

1. Museums Board Directed Projects Update ...... 2

2. 2011 Special Project Grants – Final Reports ...... 2

3. City Museums Profile Results ...... 3

4. 2011 Annual Report Outline ...... 3

5. 2012 Goals and Objectives ...... 4

6. 2012 Operating Grant Applications – Review/Summary ...... 4

7. Strategic Planning ...... 4

8. Correspondence - Costume Museum of Canada ...... 5

9. Correspondence - The Manitoba Museum and the Manitoba Children’s Museum ...... 5

10. City of Winnipeg Museums Board – Museum Coordinator Contract ...... 5

ADJOURNMENT ...... 5

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GENERAL BUSINESS

1. From the Clerk, City of Winnipeg Museums Board

Museums Board Directed Projects Update

Submitting a monthly update on the status of the Museums Board Directed Projects.

(See Page 6 for attachment)

Note: On November 8, 2011, the City of Winnipeg Museums Board received as information the Directed Projects Update, and requested that a list of outstanding budgeted items for 2011 be provided directly to the members of the Museums Board.

2. From the Various Museums

2011 Special Project Grant Final Reports - Dalnavert Museum - Historical Museum of St. James Assiniboia - Oseredok - The Manitoba Museum - Ross House - St. Boniface Museum - Seven Oaks House Museum - Transcona Historical Museum

Submitting for the information of the Board, final reports as it relates to the 2011 Special Project Grant.

(See Pages 7 – 8 for attachments – Dalnavert Museum) (See Page 9 for attachment – Historical Museum of St. James Assiniboia) (See Pages 10 – 16 for attachments – Oseredok, Ukrainian Cultural & Educational Centre) (See Pages 17 – 29 for attachments – The Manitoba Museum) (See Pages 30 – 32 for attachments – Ross House) (See Page 33 for attachment – St. Boniface Museum (See Pages 34 – 35 for attachments – Seven Oaks House Museum) (See Pages 36 – 45 for attachments – Transcona Historical Museum)

Note: On November 8, 2011, The City of Winnipeg Museums Board received as information the final report of the Western Canada Aviation Museum, and requested that the 10% holdback be released.

On May 17, 2011 & June 14, 2011, the City of Winnipeg Museums Board approved an equal grant in the amount of $1,250.00 to each of the following museums: • Dalnavert Museum • Historical Museum of St. James-Assiniboia • The Manitoba Museum • Ross House Museum • St. Boniface Museum • Seven Oaks House Museum • Transcona Historical Museum • Ukrainian Cultural and Education Centre • Western Canada Aviation Museum

On March 22, 2011, the City of Winnipeg Museums Board approved a grant for projects that build on the following functional competencies of museums, namely, Collections Management and Conservation & Preservation, with the condition that a final 10% be issued upon submission of each museum’s final project report no later than November 30, 2011.

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3. From the Museum Coordinator, City of Winnipeg Museums Board

City Museums Profile Results

Submitting a draft overview of the City Museums Profile results provided to the September 27, 2011 meeting.

(See Pages 46 – 47 for attachments)

Note: On September 27, 2011, the City of Winnipeg Museums Board received the profile as ongoing information and referred it back to the Museum Coordinator for update and requested the inclusion of references as footnotes for future quarterly profile result reports.

On May 17, 2011, the City of Winnipeg Museums Board received the profile as ongoing information and referred it for update and report back to its September meeting, and for further consideration at every quarterly meeting thereafter.

On February 22, 2011, the City of Winnipeg Museums Board requested the Museum Coordinator to provide a draft of the City Museums Profile Results.

On January 19, 2010, the City of Winnipeg Museums Board approved an amended City Museums Profile and requested that the Museum Coordinator forward it individually to each of the museums for report back.

4. From the Chair, City of Winnipeg Museums Board

2011 Annual Report Outline

Submitting for the Board's review and discussion, draft of the City of Winnipeg Museums Board 2011 Annual Report Outline provided to the September 27, 2011 meeting.

(See Pages 48 - 50 for attachments)

Note: On November 8, 2011, the City of Winnipeg Museums Board received the draft annual report outline as information and requested that a revised outline be submitted to the December 13, 2011 meeting.

On September 27, 2011, the City of Winnipeg Museums Board referred the draft 2011 Annual Report back to the Museum Coordinator for further revision and report back to its meeting on November 8, 2011.

On May 24, 2006, Council adopted the Heritage Preservation Policy Committee Report, which outlines in the Roles and Responsibilities that the Board will "report to Council . . . on an annual basis, providing a recap of fiscal expenditures in the past year, and a plan stating goals, objectives and costs projections for the next year."

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5. From the Museum Coordinator, City of Winnipeg Museums Board

2012 Goals and Objectives

(Information not available at time of agenda publication)

Note: On October 11, 2011, the City of Winnipeg Museums Board requested that the that the Museum Coordinator provide 2012 Goals and Objectives for consideration at its December 13, 2011 meeting, with the direction that goals and objectives based on discussions which occurred at “The Future for Our Museums” Symposium be included.

On September 27, 2011, the City of Winnipeg Museums Board requested that the 2012 Goals and Objectives section of the 2011 Annual Report be submitted for consideration at its meeting on October 11, 2011.

6. From the Museum Coordinator, City of Winnipeg Museums Board

2012 Operating Grant Applications – Review/Summary

(Information not available at time of agenda publication)

Note: On November 8, 2011, the City of Winnipeg Museums Board laid consideration of the matter over to its meeting on December 13, 2011, and in the meantime, directed that the Museum Coordinator submit the review/summary no later than November 18, 2011.

On October 11, 2011, the City of Winnipeg Museums Board requested that the Museum Coordinator provide a Results of Operating Grant Applications Review/Summary of Gap Analysis for report back to its November 8, 2011 meeting.

7. From the Chair, City of Winnipeg Museums Board

Strategic Planning

Verbal Discussion to occur at the meeting.

Note: On November 8, 2011, the City of Winnipeg Museums Board laid consideration of the matter over to its December 13, 2011 meeting.

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8. From the Chairperson, City of Winnipeg Museums Board

Correspondence – Costume Museum of Canada

Submitting for the information of the Museums Board, correspondence to the Costume Museum of Canada.

(See Page 51 for attachment)

Note: On November 8, 2011, the City of Winnipeg Museums Board received as information the communication by the Costume Museum of Canada as it relates to the storage and exhibition of their collection, and requested that a thank-you letter be forwarded to them, and that they be asked to provide further clarification of their request to the Museums Board (ie, for the purposes of discussion, consideration or action).

9. From the Chairperson, City of Winnipeg Museums Board

Correspondence – The Manitoba Museum and Manitoba Children’s Museum

Submitting for the information of the Museums Board, correspondence to The Manitoba Museum and the Manitoba Children’s Museum.

(See Page 52 for attachment)

Note: On November 8, 2011, the City of Winnipeg Museums Board received as information the presentation of The Manitoba Museum and the Manitoba Children’s Museum, and requested that a thank-you letter be forwarded advising them that the issues raised as it relates to the funding of member museums will be included for discussion at a strategic planning session of the Museums Board in the new year.

10. From the Chairperson, City of Winnipeg Museums Board

City of Winnipeg Museums Board – Museum Coordinator Contract

Information to be available at the meeting.

On motion of , the City of Winnipeg Museums Board adjourned at p.m.

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Attachment to Item 1 - Directed Projects

City of Winnipeg Museums Board 2011 Directed Project Funding Update November 30, 2011

A B C D = B+C E= A-D

Budget as set Actual spent Estimated costs Total cost Over (short) Status to date still to come estimate

Directed projects (approval) 11,600.00

Brochure reprinting (Jan 25) 5,000.00 0.00 0.00 0.00 5,000.00 Doors Open (Mar 22) 2,500.00 2,500.00 0.00 2,500.00 0.00 Photos (April 19) 1,000.00 784.00 0.00 784.00 216.00 Symposium (July 12) 3,500.00 0.00 0.00 0.00 3,500.00 Leisure Guide (Jan 25) 1,200.00 0.00 1,400.00 1,400.00 (200.00) 13,200.00 3,284.00 1,400.00 4,684.00 8516.00

Brochure distribution 500.00 0.00 0.00 0.00 500.00 Annual Report 2,100.00 160.00 300.00 460.00 1640.00 Misc (inc. office supplies) 1,000.00 50.00 450.00 500.00 500.00 Special Projects 10,000.00 10,125.00 1,125.00 11,250.00 (1,250.00) 7 Oaks application Meeting Costs (inc. parking) 1,800.00 1,200.00 600.00 1,800.00 0.00 CMA conference 2,000.00 1,560.00 0.00 1,560.00 440.00 17,400.00 13,095.00 2,475.00 15,570.00 1,830.00

TOTAL 30,600.00 16,379.00 3,875.00 20,254.00 10,346.00

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Attachment to Item 2 – Dalnavert Museum - Final Report

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Attachment to Item 2 – Historical Museum Assoc of St. James-Assiniboia - Final Report

City of Winnipeg Museums Board 2011 Special Project Grant FINAL REPORT – THE HISTORICAL MUSEUM ASSOCIATION OF ST. JAMES- ASSINIBOIA INC. 3180 PORTAGE AVENUE WINNIPEG, MB. R3K 0Y5

SUMMARY OF PROJECT TASKS COMPLETED

I. PLANNING MEETINGS, COORDINATION OF EXISTING DOCUMENTATION AND ACTION PLAN DEVISED FOR RE-BOXING RESERVE COLLECTION I.I. INVENTORY OF COLLECTION, ACCESSION OF NEW TAYLOR COLLECTION, SUPERVISION AND GUIDANCE OF HIRED PART TIME WORKERS.

- Paid and Volunteer staff worked with the Curator to devise an action plan for sourcing out conservation materials, detailing and assigning project work tasks, physical moving of objects and creating inventories, implemented from July through until November 2011. -Work objective included the physical security of the collection through repackaging and increased environmental security of the collection through transfer of select items from basement storage to first floor area storage in preparation for final transfer to the second level storage facility. -An assortment of sensitive artifacts were re-located to vignettes for exhibit purposes, and for conservation treatment. -New inventories were completed to coincide with expanded reserve collection and accessions. -Purchase of conservation grade boxes not possible due to limited financial resources; funds were earmarked for hired workers to assist with the project. -Plans in 2012 to purchase conservation grade containers for specialty artifacts in addition to remaining reserve collection based upon financial resources available including potential grants.

PROJECT OBJECTIVES COMPLETED: 1) Upper Level Storage Facility or the second level of the Municipal Hall Building earmarked for St. James-Assiniboia Museum following discussion with City administration. 2) Timeline delay for collection transfer outside sphere of Museum influence, but hopeful for 2012 re transfer of reserve collection to second level storage area. 3) Intellectual re-organization of museum reserve collection complete. 4) Honourable John Taylor Accession 50% complete and consisting of 200 artifacts with an assortment of archival materials. 5) Physically re-boxed 80 % of reserve collection to card stock boxes and the remaining requires specialty boxes and containers. 6) Physically re-stocked the shelving unit in lower level with some new containers and re-arrangement of extant on shelves. 7) Plan for remaining re-boxing and re-stocking shelving units once the collection has been transferred to upper level pending City timetable. 8) Written Inventory documentation for collections management file including box and location lists completed.

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Attachment to Item 2 – Oseredok -

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Attachment to Item 2 – The Manitoba Museum

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Attachment to Item 2 – Ross House - Final Report

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Attachment to Item 2 – St. Boniface Museum - Final Report

Wendy Molnar City of Winnipeg Museums Coordinator

Back in May we had submitted the attached Flood Plan document as part of our application for the Special Projects initiative of the Cow Museums Board. Please consider this recap of what was accomplished as our Final Report. If you require the financials etc, please let me know

1.At the Ave de la Cathédrale basement storage location, City crews inspected and repaired the Sump Pump operation by verifying the functionality of the pump itself and reconnecting the piping to the exterior of the building. At the point of egress, asphalt was then laid in a manner to ensure drainage away from the building. 2. At the same time, the back-flow retention valve was inspected and needed to be replaced as the access lid had rusted shut. While doing this work, the City crew noticed that the drain pipe beyond the back-flow valve had cracked. The repair involved breaking up a section of the concrete floor and replacing a section of the pipe. ( Despite the best efforts of the crew, a good deal of cement dust needed to be cleared from our storage shelves and artefacts by Museum staff.) 3. A new de-humidifier was purchased and installed at the Cathédrale site as well as the installation of a floor mounted water sensor connected to our monitored Alarm system. 4. Shelving work was completed at our Turenne location in order to create more space for items to be removed from ave de la Cathédrale and the basement of the Museum. As well, a day was spent shifting items on the shelves at Turenne in order to accommodate inflow of items from De la Cathédrale and 494 Taché. 5. Numerous, appropriate storage boxes were ordered and assembled to facilitate the moving of the items and to enhance the continued storage of our collections. Bubble wrap was also purchased for this purpose. The Boxes and wrap will also be used as part of on-going management and storage of the Collections 6.Our `portable `photo studio and related equipment were relocated to 494 Taché from the basement storage. 7.All items on the floor at the Cathédrale site were relocated to Turenne (mostly large items including two pianos) as well as numerous other oversize items found on the shelves. 8.All of the lower shelves at Cathédrale were then cleared and elevated to higher shelves. 9. A list was compiled of `high value’ items from the Cathédrale site and relocated to Turenne 10. Two new sump pumps and required hosing were purchased to serve as back-up for both Cathédrale and the Museum at 494 Taché.

As can be seen from the above list of actions and the attached plan, a good deal of staff time and effort was engaged in preparing for a possible flood emergency. This time, and the funds required to purchase the equipment and to pay the moving crews were not part of our initial 2011 plans. The assistance of the City of Winnipeg Museums Board is greatly appreciated and it should know that while no water issues were encountered during the rather `wet` spring, many of the steps taken will not only ensure longer term security against flood related issues but have also assisted in the Museum`s capacity to care for its significant collections over the long term.

If further information or documentation is required please do not hesitate to contact me at your earliest convenience, As always, I look forward to working with you and the Board in the future.

Philippe Mailhot

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Attachment to Item 2 – Seven Oaks House Museum - Final Report

Collections Management Report for Seven Oaks House Museum Summer 2011

What was Accomplished

Using Museum Archive software, the Collections Manager for Seven Oaks House Museum, Kimberly Feriolo, has been diligently working to create an up-to-date, comprehensive archival database of all the artifacts inside the Seven Oaks House Museum. The majority of known artifacts inside the house have been added to the museum's archives. This has been a long process, which has included not only transferring the paper copies of the archives to a digital format, but also updating the current condition of the items, any important information that has previously been omitted, and including items that have previously not been recorded. The museum's collection is literally a treasure trove of artifacts relating to the Red River Settlement and the way of life in early Manitoba, and many of these artifacts have been improperly cared for and never documented until this year. What was accomplished this summer was the start of a much larger project that involves updating existing data, and creating a long-term preservation program.

Statistics (As of August 18, 2011)

Total Number of Archival Records to date: 713 Rooms not yet archived: 4 (Kitchen, Children's Room, Display Area, and Store Building) Rooms currently in the process of being archived: 1 (Master Bedroom) Estimated Number of Artifacts yet to be recorded: 300 – 500

Note: These numbers reflect archival records and not the actual individual number of artifacts. For example, 8 silver teaspoons are put into one entry as “Teaspoons”, and are counted as one, rather than individually recorded, and counted as 8. If each item is counted and recorded individually then there are approximately 850 artifacts recorded in the archives to date.

Through the digitalization of the archives we have learned: − There are 15 items On Loan to the museum. − Of these 15 items 6 items are On Loan from a person known to be deceased, 7 items have been On Loan since 1963 or earlier, 1 item is On Loan from an unknown person, and 1 item was stolen while On Loan. − There have been 8 items that have been confirmed Stolen. − The last reported theft occurred in the fall of 1981. − There are 3 items reported to be missing. − There are currently 304 items in the archives with no accession information (unknown source and accession date). − There are 50 artifacts classified as Art – the majority are prints and paintings. − There are 21 artifacts classified as Documents – 3 of these are Inkster family documents. − There are 2 artifacts classified as Maps – both of are the Red River Settlement. − There are 18 artifacts classified as photographs – the majority are of the Inkster family. − There are 20 artifacts classified as Printed Materials – this includes books and newspapers. − There are 597 artifacts classified as Historical – this includes 7 items directly related to Inkster family genealogy, 8 items relating to the history of Seven Oaks House, 7 Aboriginal artifacts, 55 pieces of china, 8 clocks, 130 items of clothing, 72 pieces of furniture, 133 household items, 61 linen items, 10 rugs, 2 spinning wheels, 17 pieces of silverware, and 14 tools, which includes 8 pieces of weaponry.

Plan for 2012

Further funding and support for the Seven Oaks House Museum Collections Management Project will go towards:

− Completing the database of artifacts to include artifacts that have not previously been recorded or numbered, as well as artifacts in the Store Building and Outdoor Display Area. Photographs of the artifacts should also be taken and added to the archives. Photographs can be used to help identify objects and to track the condition of the artifacts 34 Agenda – City of Winnipeg Museums Board – December 13, 2011

over a period of time. Moreover, if an artifact becomes damaged a photograph can act as a restorative point.

− Adding records of artifacts that have been removed from the collection for various reasons to the archives in order to gain a comprehensive look at all items that have been in the possession of Seven Oaks House Museum over the last fifty-three years.

− Amending the current artifact numbering system to better include artifacts that were previously unrecorded or had no inventory number, and to fix the problem of repeated inventory numbers.

− Create a preservation plan for the artifacts in Seven Oaks House Museum. Many of the artifacts in the collection have not been stored or displayed properly, which has led to deterioration and other problems. With the creation of a long-term preservation plan Seven Oaks House Museum hopes to prevent further deterioration of the artifacts, and to reverse the damage that has already been done.

− To deaccession artifacts that are in very poor condition or the museum can no longer properly store without further damaging the artifact. For this to happen Seven Oaks House Museum hopes to create a partnership with other museums in the province that do have the proper facilities and funds to care for fragile artifacts. The four most pressing artifacts that should be deaccessioned are a handle-less cup (7/64/435 a) that was found in an Aboriginal grave in 1950, two Aboriginal quillwork belts (2/73/500 a,b) that are light and temperature sensitive, and an Aboriginal quillwork book cover (7/68/480 b) that is also light and temperature sensitive. These items are important cultural artifacts, and without proper care and restorative measures they will deteriorate beyond repair. This is especially evidenced with the book cover, which due to improper handling and storage has already begun to deteriorate. What was once white leather is now grey. Furthermore, in regards to the handle-less cup, this is a cultural item that never should have been removed from the gravesite, and now it is just sitting in storage, it should be returned to the First Nations community. Once these four items have been properly deaccessioned the museum can look at removing other items from the collection that are in very poor condition. Many of the clothing items in the collection are in very poor condition, but may be salvageable if given to an organization such as The Costume Museum of Canada.

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Attachment to Item 2 – Transcona Historical Museum

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Attachment to Item 3 – Museum Profile Results

Dalnavert Children’s MB Museum Oseredok WCAM St Boniface Transcona Seven Oaks Ross St. James Grants Fire Fighters Annual Budget 187, 770 1234204 5485600 265825 1247734 687541 149772 38399 57350 162085 57150 96900 Self-Generated 68720 1005300 1712300 82325 933.432 64000 16050 1650 0 23350 4500 16900 Museum Board 17686 114404 51000 10710 51000 435582 149772 28227 30172 80961 17240 65210 Funds % of Board 9.42 9.27 0.93 4.03 4.09 63.35 100 73.62 52.61 49.95 30.17 67.29 funds to Ann Bud Other City 0 346000 0 0 0 70000 600 4100 0 7000 22000 0 Funds Tsf to Civic 0 0 0 0 0 35414 39343 0 6331 21856 0 20406 Accommodations Federal Funds 3650 0 0 0 0 57000 0 0 9200 18000 7000 0 Prov Funds 5650 8500 3357500 74300 57700 69500 0 2550 8150 9100 3150 0 Donations 92750 0 415800 98700 181602 0 0 0 0 2500 500 0 Expenses 186000 12313000 5485600 265655 1247734 687541 149772 30295 57350 162.085 44800 39000 Capital Projects 0 10000000 0 0 0 0 0 0 0 0 0 0 Special Projects 0 0 0 0 0 0 10000 14000 0 0 0 0 Total Visitation 4200 83000 325000 7000 39670 16096 11441 1600 1649 16096 765 1950 Full-time Staff 1 16 67 2 7 6 2 0 0 1 0 0 Part-time Staff 1 16 12 0 6 3 0 0 1 0 0 0 Seasonal Staff 2 4 0 0 4 3 4 3 3 5 2 0

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Volunteers 20 200 295 58 110 0 50 0 0 0 0 20 Volunteer Hrs 0 64000 15495 0 24000 0 800 0 0 0 0 0 City Taxes Paid yes subsidy no no no yes yes no no yes no 7685 Property own own own own/lease Museum City Leases City City City City Leased City City Leased Entitlement from Grey Leased Nuns Collections Museum Museum Museum Museum Museum Museum/City City/Museu City City/Muse Museum Museum/Ci City Ownership m um ty

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Attachment to Item 4 – 2011 Annual Report Outline

City of Winnipeg Museums Board Annual Report Draft Sept 2011

1. Museum Board Goals and Objectives:

In 2005, the Executive Policy Committee appointed a Heritage Preservation Committee, which was tasked to make recommendations on a Heritage Preservation Policy for the City. Based upon the recommendations stemming from the final report of this Committee, on May 24, 2006, City Council formed The City of Winnipeg Museums Board. The role of this Board is to implement the City’s Heritage Preservation Policy (to ensure the ongoing preservation and coordination of Winnipeg’s museum resources and assets) and to audit the ongoing operations of the museums that receive grant funds and in-kind services from the City.

2. Message from the Chair **Information to come

3. 2011 Museum Board Members and support staff

DeLloyd J. Guth Diane Haglund, Chair Maureen Krauss William Dowdie Judy Wakefield

Administrative Support Museum Board Coordinator: Wendy Molnar Clerk: Inga K. Skundberg Solicitor, Legal Services: Wolfgang Tiegs Deputy City Clerk: Marc Lemoine

4. Listing of Museums receiving Operating Funding with photographs of each Museum (budget allotment for this program to be included)

• Barber House • Dalnavert Museum • Fire Fighters Museum • Grants Old Mill • Historical Museum of St. James-Assiniboia • Manitoba Children’s Museum • Le Musée de Saint-Boniface Museum • Oseredok Ukrainian Cultural and Educational Centre • Ross House • Transcona Historical Museum • Seven Oaks House Museum • Western Canada Aviation Museum

5. Photo/descriptions of the Standard Practices Document and Operating Grant Application.

Museum Standard Practices

All museums have common functions that relate to the ways in which they collect, preserve, administer and interpret their collections. These common core functions can be assessed in terms of standard or best practices. There is no single set of museum standards. In some instances, museums rely on the standards that have been imposed upon them from outside the profession, such as accounting standards.

To this end, the Museums Board developed a set of core Museum Standard Practices for city museums. The Board recognizes that City museums may not address all standard 48 Agenda – City of Winnipeg Museums Board – December 13, 2011

practices equally or find them all applicable. Rather, it encourages museums to work towards achievement of these core standard practices, which will help them to enhance their capacities to better meet the needs of their visitors. A document outlining the standard practices adopted by the Museums Board was prepared and distributed to each City Museum in the summer of 2008.

Standard practices were developed in core museum functions, including: • Governance • Collections Management and Conservation • Exhibitions and Public Programming • Marketing and Communications • Human Resources Management • Fiscal Management

Operating Grants Program

The City of Winnipeg Museums Board Operating Grants Program is intended to provide and coordinate ongoing support to those museums receiving grant funds and in-kind services from the City of Winnipeg. It is designed to support a range of programs and activities, reflecting the museums’ role within their communities. Organizations receiving support are expected to maintain a reasonable level of public support and to maintain strict management and financial controls.

The Program objectives are to: • Work towards achievement of accepted museum standard practices in the areas of collections; • management and conservation, exhibitions and public programming, management, governance and financial management; • Encourage public awareness, understanding and appreciation of heritage in the City of Winnipeg and beyond; • Increase access to quality local heritage programming; • Encourage community involvement; and, • Encourage program diversity.

An application form and assessment process for the 2011 budget year was prepared and distributed to City Museums in May 2010 and the grant deadline set as September 1, 2010. The Museums Board heard museum delegations regarding their applications during a special meeting of the Board held on October 8, 2008. Upon review of the applications, recommendations regarding 2011 operating grant support for City Museums were made to the Standing Policy Committee on Protection and Community Services.

6. Special Project funding

The City of Winnipeg Museums Board was pleased to announce a special one-time only granting program to assist eligible City of Winnipeg museums with funding for their special projects in 2011. This grant may complement other funding projects to be undertaken in 2011 and each museum may apply for up to $2,000 through this program.

Program guidelines included projects that build on the following functional competencies of museums, namely, Collections Management and Conservation & Preservation projects. Applications were accepted by May 2, 2011.

In total, $12,050 was distributed to the following Museums:

• Dalnavert Museum • Historical Museum of St. James-Assiniboia • The Manitoba Museum • Le Musée de Saint-Boniface Museum • Ross House • Transcona Historical Museum • Western Canada Aviation Museum • Seven Oaks House Museum 49 Agenda – City of Winnipeg Museums Board – December 13, 2011

7. Budget Summary for Board

The Museums Board has an annual budget of $69,000.00, a portion of which is to be allocated for the services of the Museum Coordinator on a contract basis, to assist the Board to carry out its responsibilities.

Budget summary to be included here.

8. Photos/description of Future of our Museums Symposium

9. Photos/description of Marketing Brochure

The Board recognizes the important role museums play within our community and serves as an advocate for these museums. To help celebrate and support the City Museums, the Board hired photographer, Robert Barrow, to take photographs of the museums during the summer and early fall of 2008. These photographs were used in a newly designed brochure designed to promote the museums to Winnipeggers and tourists visiting our City. Distribution of the brochure included Destination Winnipeg, Travel Manitoba, City schools, City Museums and hotels and businesses. The photos also provide an image bank that the museums will be able to access for their own promotional activities.

10. Future Plans

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Attachment to Item 8 – Costume Museum of Canada

City of Winnipeg Museums Board

November 10, 2011

Margaret Mills Commentator and Co-ordinator (Volunteer) Historic Fashion Review for Costume Museum of Canada Email: [email protected]

City of Winnipeg Museums Board – Costume Museum of Canada

On November 8, 2011, the City of Winnipeg Museums Board considered and received as information your communications, which were referred by Councillor Gerbasi, Fort Rouge-East Fort Garry Ward, to the Museums Board.

I wish to extend the Board’s gratitude for raising the issue of storage and exhibition of the Costume Museum’s collection, and respectfully request on behalf of the Board, clarification of your request (ie, for the purposes of further discussion, consideration or action). I understand that you are an active and dedicated volunteer of the Museum and that this request may be an item more appropriate for the Board of the Costume Museum of Canada to undertake.

Sincerely,

Maureen Krauss, Chairperson City of Winnipeg Museums Board c/o City Clerk’s Department Council Building, 510 Main Street Winnipeg, MB R3B 1B9 Telephone 986-3856 E-mail [email protected] c. Councillor Gerbasi, Fort Rouge-East Fort Garry Ward

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Attachment to Item 9 – The Manitoba Museum and Manitoba Children’s Museum

City of Winnipeg Museums Board

November 10, 2011

Claudette Leclerc Diane Doth Chief Executive Officer Executive Director The Manitoba Museum Manitoba Children’s Museum 190 Rupert Avenue 45 Forks Market Road Winnipeg, Manitoba Winnipeg, Manitoba R3B 0N2 R3C 4T6

City of Winnipeg Museums Board – Funding of Member Museum

On November 8, 2011, the City of Winnipeg Museums Board considered and received as information your presentation in the above connection.

On behalf of the Museums Board, I wish to extend the Board’s gratitude for raising these issues as it relates to the funding of member museums, which will be included for discussion at a strategic planning session of the City of Winnipeg Museums Board in the New Year. We look forward to working with you more on these matters.

Sincerely,

Maureen Krauss, Chairperson City of Winnipeg Museums Board c/o City Clerk’s Department Council Building, 510 Main Street Winnipeg, MB R3B 1B9 Telephone 986-3856 E-mail [email protected]