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Agenda Document for Overview & Scrutiny Committee Waverley Borough Council Council Offices, The Burys, Godalming, Surrey GU7 1HR www.waverley.gov.uk To: All Members and Substitute Members of When calling please ask for: the Overview & Scrutiny Committee - Kimberly Soane, Democratic Services Officer Environment Policy and Governance (Other Members for Information) E-mail: [email protected] Direct line: 01483 523258 Date: 13 March 2020 Membership of the Overview & Scrutiny Committee - Environment Cllr Carole Cockburn (Chairman) Cllr Michaela Martin Cllr Martin D'Arcy (Vice Chairman) Cllr Paul Rivers Cllr Brian Edmonds Cllr Liz Townsend Cllr Jenny Else Cllr Ruth Reed Cllr John Gray Substitutes Cllr Chris Howard Cllr Jerry Hyman Cllr Joan Heagin Cllr Peter Isherwood Members who are unable to attend this meeting must submit apologies by the end of Monday, 16 March 2020 to enable a substitute to be arranged. Dear Councillor A meeting of the OVERVIEW & SCRUTINY COMMITTEE - ENVIRONMENT will be held as follows: DATE: MONDAY, 23 MARCH 2020 TIME: 7.00 PM PLACE: COMMITTEE ROOM 1, COUNCIL OFFICES, THE BURYS, GODALMING The Agenda for the Meeting is set out below. Yours sincerely ROBIN TAYLOR Head of Policy and Governance Agendas are available to download from Waverley’s website (www.waverley.gov.uk/committees), where you can also subscribe to updates to receive information via email regarding arrangements for particular committee meetings. Alternatively, agendas may be downloaded to a mobile device via the free Modern.Gov app, available for iPad, Android, Windows and Kindle Fire. Most of our publications can be provided in alternative formats. For an audio version, large print, text only or a translated copy of this publication, please contact [email protected] or call 01483 523351 This meeting will be webcast and can be viewed by visiting www.waverley.gov.uk/webcast Waverley Corporate Strategy 2019 - 2023 Waverley Borough Council is an authority which promotes and sustains: open, democratic and participative governance a financially sound Waverley, with infrastructure and services fit for the future the value and worth of all residents, regardless of income, wealth, age, disability, race, religion, gender or sexual orientation high quality public services accessible for all, including sports, leisure, arts, culture and open spaces a thriving local economy, supporting local businesses and employment housing to buy and to rent, for those at all income levels responsible planning and development, supporting place-shaping and local engagement in planning policy a sense of responsibility for our environment, promoting biodiversity and protecting our planet. Good scrutiny: is an independent, Member-led function working towards the delivery of the Council’s priorities and plays an integral part in shaping and improving the delivery of services in the Borough; provides a critical friend challenge to the Executive to help support, prompt reflection and influence how public services are delivered; is led by ‘independent minded governors’ who take ownership of the scrutiny process; and, amplifies the voices and concerns of the public and acts as a key mechanism connecting the public to the democratic process. NOTES FOR MEMBERS Members are reminded that contact officers are shown at the end of each report and members are welcome to raise questions etc. in advance of the meeting with the appropriate officer. AGENDA 1. MINUTES (Pages 7 - 14) The Minutes of the meeting of the Environment Overview & Scrutiny Committee held on 13 January 2020 are attached, and Members are asked to confirm them as a correct record. 2. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS To receive apologies for absence and note substitutions. Members who are unable to attend this meeting must submit apologies by the end of Monday 16 March 2020 to enable a substitute to be arranged, if applicable. 3. DECLARATIONS OF INTERESTS To receive from Members declarations of interests in relation to any items included on the agenda for this meeting, in accordance with Waverley’s Code of Local Government. 4. QUESTIONS BY MEMBERS OF THE PUBLIC The Chairman to respond to any questions submitted by members of the public in accordance with Procedure Rule 10. The deadline for submission of written questions for this meeting is 5pm Monday 16 March 2020. 5. QUESTIONS FROM MEMBERS The Chairman to respond to any questions received from Members in accordance with Procedure Rule 11. The deadline for submission of written questions for this meeting is 5pm on Monday 16 March 2020. 6. COMMITTEE FORWARD WORK PROGRAMME (Pages 15 - 26) The Environment Overview & Scrutiny Committee, along with the O&S Coordinating Board, is responsible for managing the Committee’s work programme. The current work programme (attached) includes items agreed at the O&S Coordinating Board and takes account of items identified on the latest Executive Forward Programme (Annexe 2) as due to come forward for decision. Recommendation Members are invited to consider their work programme and make any comments and/or amendments they consider necessary, including suggestions for any additional topics that the Committee may wish to add to its work programme. 7. CORPORATE PERFORMANCE REPORT Q3, 2019-20 (Pages 27 - 82) The Corporate Performance Report provides an analysis of the Council’s performance for the third quarter of 2019-20. The report, set out at Annexe 1, is being presented to each of the Overview and Scrutiny Committees for comment and any recommendations they may wish to make to senior management or the Executive. Recommendations It is recommended that the Overview & Scrutiny Committee: 1) considers the performance of the service areas under its remit as set out in Annexe 1 to this report and makes any recommendations to senior management or the Executive as appropriate and 2) recommends approval by the Executive of the new proposed performance indicators, as set out in report, starting from 1 April 2020. 8. LOCAL PLAN PART 2 To receive a detailed verbal update from the Planning Policy Manager on Local Plan Part 2. 9. WORKING GROUP REPORT: GREEN SPACES STRATEGY SCOPE (Pages 83 - 106) The purpose of the attached report is to set out the discussion and recommendations of the working group that this Committee set up in September 2019. Recommendation It is recommended that the Committee endorses the recommendations of the Group set out in Annexe 1 of the attached report. 10. PESTICIDE POLICY AND ACTION PLAN (Pages 107 - 146) This report informs the Environment O&S Committee of the draft Pesticides Policy and action plan and to make the Committee aware of the potential financial and reputational implications in delivering this policy. Recommendation It is recommended that the Environment Overview & Scrutiny Committee considers the draft Pesticides Policy and action plan and: 1. makes any observations, and suggests any amendments, to the Executive; 2. notes that the Pesticides Policy and action plan will require further amendment and updating following adoption by the Council, to reflect ongoing changes in industry practices relating to advances in technology and product availability; and 3. notes that some proposals highlighted in the action plan have a number of options identified for delivery, each option may have differing financial implications for the Council, however, to make significant progress the Highways verges element of the Grounds Maintenance contract should be reviewed first. 11. HOUSEHOLD RECYCLING CENTRE ISSUES AND PROPOSALS REPORT (Pages 147 - 152) To make members of the Environment Overview and Scrutiny Committee aware of the issues being experienced with the Waverley Borough Council Household Recycling Centres due to misuse and fly-tipping and propose a way forward to deal with these issues. Recommendation Environment Overview and Scrutiny Committee is asked to note the ongoing issues of misuse and fly-tipping at Waverley’s Household Recycling Centres and to agree any observations or recommendations to the Executive on the proposed actions to address these going forward. 12. EXCLUSION OF PRESS AND PUBLIC To consider, if necessary, the following recommendation on the motion of the Chairman: Recommendation That pursuant to Procedure Rule 20 and in accordance with Section 100A (4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that it is likely in view of the nature of the proceedings, that if members of the public were present during the items there would be disclosure to them of exempt information (as defined by Section 100I of the Act) to be identified at the meeting. Officer contacts: Yasmine Makin, Scrutiny Policy Officer Tel. 01483 523078 or email: [email protected] Kimberly Soane, Democratic Services Officer Tel. 01483 523258 or email: [email protected] Agenda Item 1. Overview & Scrutiny Committee - Environment 1 13.01.20 WAVERLEY BOROUGH COUNCIL MINUTES OF THE OVERVIEW & SCRUTINY COMMITTEE - ENVIRONMENT - 13 JANUARY 2020 (To be read in conjunction with the Agenda for the Meeting) Present Cllr Carole Cockburn (Chairman) Cllr John Gray Cllr Martin D'Arcy (Vice Chairman) Cllr Paul Rivers Cllr Brian Edmonds Cllr Liz Townsend Cllr Jenny Else Cllr Ruth Reed Apologies Cllr Michaela Martin Also Present 41. MINUTES (Agenda item 1.) The Minutes of the Meeting held on 25 November 2019 were confirmed as a correct of the meeting, and signed. 42. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS (Agenda item 2.) Apologies for absence were received from Cllr Michaela Martin. No Cllr attended as a substitute. 43. DECLARATIONS OF INTERESTS (Agenda item 3.) There were no declarations of interest declared regarding items discussed at the meeting. 44. QUESTIONS BY MEMBERS OF THE PUBLIC (Agenda item 4.) There were no questions submitted by members of the public. 45. QUESTIONS FROM MEMBERS (Agenda item 5.) The following question has been received from Cllr Brian Edmonds: “Considering that the Department for Environment Food and Rural Affairs clean Air Strategy 2019 to progressively cut public exposure to particulate matter pollution levels as suggested by the World Health Organization.
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