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A G E N D a Page CITY OF COLWOOD NOTICE OF REGULAR MEETING OF COUNCIL Monday, March 10, 2014 @ 7:00 p.m. 3300 Wishart Road, Colwood, BC - Council Chambers Approved By: James Moller A G E N D A Page 1. APPROVAL OF THE AGENDA 2. PUBLIC PARTICIPATION 3. MAYOR'S MESSAGE Discussion Item: No Documentation 4. PRESENTATIONS and DELEGATIONS 4.1 Presentation by Councillor Judith Cullington Re: Rotary Award Recipient - Cindy Moyer 4.2 Windy Beadall, Principal & Mike Huck, Vice-Principal & Wendy Hobbs, District Board Chair Re: Royal Bay Secondary School - Progress Report 5. ADOPTION OF THE MINUTES 5.1 Adopt: 5.1.1 Regular Meeting of Council - February 24, 2014 5 - 16 5.2 Receive: 5.2.1 Cycling Advisory Committee Minutes - February 3, 2014 17 - 19 5.2.2 Planning & Land Use Committee Minutes - February 18, 21 - 23 2014 5.2.3 Heritage Commission & St. John the Baptist Church 25 - 27 Management Committee - Joint meeting Minutes - Page 1 of 102 Monday, March 10, 2014 - Regular Council - Agenda Page January 15, 2014 5.2.4 Transportation & Public Infrastructure Minutes - 29 - 34 February 3, 2014 6. CORRESPONDENCE REQUIRING COUNCIL DIRECTION 6.1 Letter - Mayor Wayne Wright, City of New Westminster 35 - 36 Re: Concern Regarding Recent Amendments to the Canada Postal System [Requesting favourable consideration of their resolution sent to the Minister of Transport] 6.2 Letter - Shayne Campbell, President & Executive Director, 37 - 44 Settlers, Rails & Trails Re: Request for City of Colwood Flag for Argyle Museum - Canadian Flag Collection 0595-02-CIT-1495 6.3 Memorandum - Chief Administrative Officer 45 - 56 Re: Letter from Capital Regional District Board Chair - Request for amendment to the West Shore Parks and Recreation Society Constitution 2240-20-WES-2673 7. NEW BUSINESS 7.1 FINANCE AND ADMINISTRATION COMMITTEE 7.1.1 Report - Building Inspector III 57 - 64 Re: 418B Goldstream, Work Without Permit - Request for Notice on Title 3220-20-GOL-6186 7.1.2 Report - Building Inspector 65 - 69 Re: 2997 Charlotte, Work Without Permit - Request for Notice on Title 3220-20-CHAR-18971 7.1.3 Report - Administrative Assistant IV 71 - 78 Re: 2014 AVICC Annual General Meeting and Convention 0390-20-AVI-19244 Page 2 of 102 Monday, March 10, 2014 - Regular Council - Agenda Page 7.1.4 Discussion - Director of Finance 79 - 80 Re: 2014 - 2018 Budget Bylaw No. 1534 3900-20-BUD-1878 7.2 TRANSPORTATION AND PUBLIC INFRASTRUCTURE COMMITTEE 7.2.1 Re: Wishart & Cairndale Project Update 81 - 84 [Referred from Transportation and Public Infrastructure Committee Meeting held March 3, 2014] 5330-20-WIS-19040 8. BYLAWS 8.1 Bylaw No. 1534 - First, Second and Third Readings 85 - 91 Five Year Financial Plan (2014 – 2018) Bylaw No. 1534, 2014 3900-20-BUD-14878 8.2 Bylaw No. 1522 - Final Reading 93 - 95 Colwood Land Use Bylaw No. 151, 1989, Amendment No. 134 (RM6 Zone - 2128, 2132 and 2138 Sooke Road), Bylaw No. 1522, 2013. 3900-20-LAN-16998 8.3 Bylaw No. 1531 - Final Reading 97 - 102 Colwood Main Sewer Local Area Service Bylaw Establishment and Loan Authorization Bylaw No. 598, 2001, Amendment No. 19 (LAS Enlargement - 3130 Wishart Road), Bylaw No. 1531, 2014 9. "IN-CAMERA" The in-camera (closed) Regular Meeting of Council is scheduled for 6:00 p.m. March 10, 2014. If Council is unable to finish the business scheduled for discussion prior to the start of the 7:00 p.m. Regular Meeting of Council, the in-camera meeting will recess and will resume later in the evening when "in- camera" comes up on the regular (open) meeting agenda. Under the authority of the Section 90 (1) of the Community Charter, Council will again pass a resolution to excuse the public from the in-camera (closed) council meeting so that Council can continue their discussions related to: (a) personal information about identifiable individuals who hold positions and who are being considered for other positions appointed by the City; (e) labour relations or other employee relations; and (k) the proposed provision of a municipal service in their preliminary stages and that, in the view of Council, could reasonably be expected to harm the interests of the City if held in public. Page 3 of 102 Monday, March 10, 2014 - Regular Council - Agenda Page 10. RELEASE OF IN-CAMERA RESOLUTIONS 11. ADJOURNMENT PUBLIC NOTICE: Agenda items showing "[Referred from ...] followed by a specific meeting title and date are intended to direct you to the agenda package you can view on the City's website to read the reports and other information presented at that meeting on that specific topic. The relevant minutes providing an overview of the committee's discussions and recommendations to Council can also be found on the City's website for each of these meetings. This Notice is posted in accordance with "Council/Committee Procedure Bylaw No. 754, 2004" and the Community Charter. Page 4 of 102 CITY OF COLWOOD MINUTES OF REGULAR COUNCIL MEETING Monday, February 24, 2014 @ 7:00 p.m. 3300 Wishart Road, Colwood, BC Council Chambers FILE: 0360-20-COU-16713 DATE: Monday, February 24, 2014 at 0:00 To Council: Monday, March 10, 2014 - adoption PRESENT Mayor Carol Hamilton Councillors Judith Cullington Cynthia Day Gordie Logan Shari Lukens Rob Martin Teresa Sullivan (Harvey) ABSENT ATTENDING Chief Administrative Officer Chris Pease Chief Administrative Officer James Moller Director of Administration – Corporate Officer Patricia VanBuskirk Director of Planning Alan Haldenby Deputy Director of Planning Iain Bourhill Director of Finance Rebecca Johnson (left at 7:45 p.m.) City Engineer Michael Baxter Fire Chief Kerry Smith (left at 7:40 p.m.) Administrative Assistant IV (Recorder) Marcy Lalande 1. APPROVAL OF THE AGENDA MOVED BY: COUNCILLOR LUKENS SECONDED: COUNCILLOR LOGAN That the agenda be approved as amended: Remove Item: 8.2.1 Re: 2014 - 2018 Five Year Financial Plan Summary - Option One CARRIED. 5.1.1 Page 5 of 102 Minutes of Regular Council Meeting - Monday, February 24, 2014 2. PUBLIC PARTICIPATION There was no public participation. 3. MAYOR'S MESSAGE Mayor Hamilton thanked Chief Administrative Officer, Chris Pease, for his assistance to the City and wished him all the best in his retirement. Mayor Hamilton welcomed the new Chief Administrative Officer, James Moller, to the City of Colwood. Mayor Hamilton noted that Wednesday, February 26th, 2014 is Anti-bullying Day and people in the community will be wearing pink to show their support. Councillor Judith Cullington noted the following events: - Tuesday, February 25, 2014 - Special Transportation and Public Infrastructure Committee to review the draft survey summary results for the Transportation Master Plan. - Thursday, February 27, 2014 - Juan de Fuca Field House there will be an open house from 7:00 pm to 9:00 pm on the Transportation Master Plan and the Economic Development Strategy. 4. ADOPTION OF THE MINUTES 4.1. Adopt: MOVED BY: COUNCILLOR LOGAN SECONDED: COUNCILLOR CULLINGTON That the following minutes be adopted as presented: 4.1.1. Special Meeting of Council - February 11, 2014 4.1.2. Special Committee-of-the-Whole - February 11, 2014 4.1.3. Regular Meeting of Council - February 11, 2014 CARRIED. 5.1.1 Page 6 of 102 Minutes of Regular Council Meeting - Monday, February 24, 2014 4.2. Receive: MOVED BY: COUNCILLOR DAY SECONDED: COUNCILLOR MARTIN That the following minutes be received: 4.2.1. Emergency Planning Committee - November 19, 2013 4.2.2. Finance and Administration Committee - January 20, 2014 4.2.3. Parks, Recreation and Culture Committee - November 18, 2013 4.2.4. Special Protective Services Committee - January 22, 2014 4.2.5. Planning & Land Use Committee - February 4, 2014 CARRIED. 5. PRESENTATION 5.1. Ms. Glenys Verhulst - Solar Colwood Participant Energizer Re: Solar Colwood Program Progress Report (5-10 minutes) Ms. Glenys Verhulst, Solar Colwood Participant Energizer, provided an overview of the Solar Colwood Program since October 2013. She provided an overview of the Solar Colwood Home Tour held in November (more than 80 people attended), and advised that there was an electric vehicle exhibition at Victoria Royals Game and “Sparky”, the City’s electric vehicle, drove the mascot around on the ice. Further, she advised that there have been six more solar hot water systems installed and that there are only 13 ductless heat pump incentives left. Ms. Verhulst noted that all agreements are now in place to expand the Solar Colwood Program to the Capital Regional District. 6. CORRESPONDENCE REQUIRING COUNCIL DIRECTION 6.1. Letter - Barry Pages, Chair, Skeena-Queen Charlotte Regional District Board Re: BC Ferries Services Cuts - Request for Support against the ferry service cuts 0220-20-MAY-19164 The Chief Administrative Officer, Chris Pease, provided an overview of a letter dated February 3, 2014 from the Skeena-Queen Charlotte Regional District requesting support against the ferry service cuts. 5.1.1 Page 7 of 102 Minutes of Regular Council Meeting - Monday, February 24, 2014 MOVED BY: COUNCILLOR MARTIN SECONDED: COUNCILLOR LOGAN That the letter dated February 3, 2014 from the Skeena-Queen Charlotte Regional District requesting support against the ferry service cuts be received. CARRIED. OPPOSED: COUNCILLOR DAY 7. OLD BUSINESS FINANCE AND ADMINISTRATION COMMITTEE 7.1. Memorandum - Director of Administration Re: Proposed Amendment to Code of Ethics Policy COD 001, adopted 2014-02-11 0340-50-POL-15505 The Chief Administrative Officer, Chris Pease, provided an overview of the Director of Administration’s February 18, 2014 memorandum regarding a proposed amendment to the Code of Ethics Policy COD-001, adopted February 11, 2014. Concern was expressed during the discussion of the policy related to the impact a violation of the code of ethics might have on previous decisions made by Council or a Committee, specifically a violation related to conflict of interest.
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