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Agenda Reports Pack (Public) SUMMONS Council Meeting PLEASE SIGN THE ATTENDANCE Date: 10 July 2012 BOOK BEFORE ENTERING THE Time: 10.30 am COUNCIL CHAMBER Place: Please direct any enquiries on this Agenda to Yamina Rhouati, of Democratic Services, County Hall, Trowbridge, direct line 01225 718024 or email [email protected] Press enquiries to Communications on direct lines (01225)713114/713115. This summons and all the documents referred to within it are available on the Council’s website at www.wiltshire.gov.uk PART I Items to be considered while the meeting is open to the public 1 Apologies 2 Minutes of Previous Meeting (Pages 1 - 46) To approve as a correct record and sign the minutes of the following meetings: Annual meeting of Council 15 May 2012 (copy attached) Extraordinary meeting of Council 26 June 2012 (to follow) 3 Declarations of Interest To declare any pecuniary or non-pecuniary interests or dispensations granted by the Standards Committee. 4 Announcements by the Chairman 5 Petitions 5a) Petitions Received No petitions have been received for presentation to this meeting. 5b) Petitions Update (Pages 47 - 50) Report of the Head of Democratic Services 6 Public Participation The Council welcomes contributions from members of the public. Statements If you would like to make a statement at this meeting on any item on this agenda, please register to do so at least 10 minutes prior to the meeting. Up to 3 speakers are permitted to speak for up to 3 minutes each on any agenda item. Please contact the officer named above for any further clarification. Questions To receive any questions from members of the public received in accordance with the constitution. Those wishing to ask questions are required to give notice of any such questions in writing to the officer named above (acting on behalf of the Corporate Director) no later than 5pm on Tuesday 3 July. Please contact the officer named on the first page of this agenda for further advice. Questions may be asked without notice if the Chairman decides that the matter is urgent. Details of any questions received will be circulated to Councillors prior to the meeting and made available at the meeting and on the Council’s website. ITEMS OF BUSINESS Reports of Carlton Brand, Corporate Director in respect of items 7, 8 and 9 below. 7 Electoral Arrangements - 2013 Elections (Pages 51 - 60) 8 Review of Polling Districts (Pages 61 - 102) 9 Returning Officer's Fees and Expenses (Pages 103 - 112) 10 Appointment of Co-opted Members of the Standards Committee Councillor Julian Johnson, Chairman of the Standards Committee to report. 11 Police and Crime Panel - Panel Arrangements (Pages 113 - 134) Report of the Monitoring Officer 12 Report of the Independent Remuneration Panel - Members' Allowances To consider the report and recommendations of the Independent Remuneration Panel following its consideration of the remuneration for the following roles: Standards Committee – Chairman and co-opted members Scrutiny Committee allowances Health and Wellbeing Board members Police and Crime Panel members Report to follow. 13 Licensing Committee - Change to Scheme of Delegation (Pages 135 - 148) To consider the recommendation from the Licensing Committee dated 6 June 2012 in respect of amendments to the Scheme of Delegation of the Licensing Committee. The report previously considered by the Licensing Committee, relevant extract from the Licensing Committee minutes and Part 3D of the Constitution as proposed are attached. 14 Annual Report on Treasury Management 2011/12 (Pages 149 - 162) Report of the Service Director, Finance 15 Membership of Committees To determine any requests from Group Leaders for changes to committee membership in accordance with the allocation of seats to political groups previously approved by the Council. COUNCILLORS' MOTIONS AND QUESTIONS 16 Notice of Motion No. 28 - Land at Innox Hall, Trowbridge - From Councillors Jeff Osborn and Helen Osborn (Pages 163 - 164) To consider the attached motion. To assist Council in its consideration of the motion, an officer’s report will be circulated prior to the meeting. 17 Councillors' Questions Please note that Councillors are required to give notice of any such questions in writing to the officer named on the first page of this agenda (acting on behalf of the Corporate Director) not later than 5pm on Tuesday 3 July. Questions may be asked without notice if the Chairman decides that the matter is urgent. Details of any questions received will be circulated to Councillors prior to the meeting and made available at the meeting and on the Council’s website. MINUTES OF CABINET AND COMMITTEES 18 Minutes of Cabinet and Committees (a) The Chairman will move that Council receives and notes the minutes of Cabinet and the various Committees of the Council as listed in the Minutes Book enclosed separately. (b) The Leader, Cabinet members and Chairmen of Committees will be given a brief opportunity to make any important announcements. (c) Councillors will be given an opportunity to raise general issues relating to Area Boards but not specific local issues. (d) Councillors will be given the opportunity to raise questions on points of information or clarification on the minutes presented. EXTERNAL ORGANISATIONS To receive reports from external organisations. Please note that under the Constitution, Councillors wishing to ask a question in relation to the reports of the Wiltshire Police Authority and the Wiltshire and Swindon Fire Authority are required to give written notice to the officer named on the front of this agenda (acting on behalf of the Corporate Director) no later than five clear days before the Council meeting – 5pm on Monday 2 July 2012. The documents referred to in the following items 19 (a) and (b) and 20, were previously circulated to Councillors to provide an opportunity to submit any questions within the above mentioned timescale. The documents are also circulated with this agenda for ease of reference. 19 Wiltshire Police Authority To receive and note: 19a) the minutes of the Wiltshire Police Authority meeting held on 19 April (Pages 165 - 172) 19b) the report of the Wiltshire Police Authority (Pages 173 - 174) 20 Wiltshire and Swindon Fire Authority (Pages 175 - 180) To receive and note the minutes of the Wiltshire and Swindon Fire Authority meeting held on 30 May and 21 June 2012. PART II Items during consideration of which it is recommended that the public should be excluded because of the likelihood that exempt information would be disclosed. None Carlton Brand Corporate Director Wiltshire Council Bythesea Road Trowbridge Wiltshire This page is intentionally left blank Agenda Item 2 COUNCIL DRAFT MINUTES OF THE COUNCIL MEETING HELD ON 15 MAY 2012 AT SALISBURY CITY HALL. Present : Cllr Richard Beattie, Cllr Chuck Berry, Cllr John Brady, Cllr Richard Britton, Cllr Rosemary Brown, Cllr Liz Bryant, Cllr Allison Bucknell, Cllr Trevor Carbin, Cllr Chris Caswill, Cllr Ernie Clark, Cllr Richard Clewer, Cllr Christopher Cochrane, Cllr Peter Colmer, Cllr Mark Connolly, Cllr Michael Cuthbert-Murray, Cllr Brian Dalton, Cllr Andrew Davis, Cllr Peter Davis, Cllr Tony Deane, Cllr Christopher Devine, Cllr Bill Douglas, Cllr Mary Douglas, Cllr Peggy Dow, Cllr Peter Doyle, Cllr Rod Eaton, Cllr Nick Fogg, Cllr Peter Fuller, Cllr Richard Gamble, Cllr Jose Green, Cllr Howard Greenman, Cllr Lionel Grundy OBE, Cllr Brigadier Robert Hall (Chairman), Cllr Russell Hawker, Cllr Mike Hewitt, Cllr Alan Hill, Cllr Charles Howard, Cllr Jon Hubbard, Cllr Chris Humphries, Cllr Keith Humphries, Cllr Peter Hutton, Cllr Tom James MBE, Cllr David Jenkins, Cllr Julian Johnson, Cllr Simon Killane, Cllr John Knight, Cllr Alan MacRae, Cllr Laura Mayes, Cllr Ian McLennan, Cllr Jemima Milton, Cllr Francis Morland, Cllr Bill Moss, Cllr Christopher Newbury, Cllr John Noeken, Cllr Jeffrey Ody, Cllr Stephen Oldrieve, Cllr Helen Osborn, Cllr Jeff Osborn, Cllr Mark Packard, Cllr Sheila Parker, Cllr Graham Payne, Cllr Nina Phillips, Cllr Fleur de Rhe-Philipe, Cllr Pip Ridout, Cllr Bill Roberts, Cllr Judy Rooke, Cllr Jane Scott OBE, Cllr Jonathon Seed, Cllr John Smale, Cllr Carole Soden, Cllr Toby Sturgis, Cllr Julie Swabey, Cllr John Thomson, Cllr Dick Tonge, Cllr Anthony Trotman, Cllr Bridget Wayman, Cllr Ian West, Cllr Fred Westmoreland, Cllr Stuart Wheeler, Cllr Roy While, Cllr Christopher Williams and Cllr Graham Wright 26 Election of Chairman Several tributes were made to the outgoing Chairman, Cllr Brigadier Robert Hall. The Leader referred to the exemplary manner he had chaired meetings of the Council with good humour and being fair to all parties. She also thanked him for being a marvellous ambassador representing the Council and Wiltshire at numerous functions, including Royal visits and openings of various facilities. On behalf of the Liberal Democrat group, Cllr Hubbard thanked the Chairman for the fair and impartial manner he had conducted meetings of the Council particularly in the period following the unitary status of the authority. Page 1 Cllr Christopher Newbury on behalf of the Independent group thanked the Chairman for being clear minded and capable and for being an excellent Chairman and thanked him for his contribution. Cllr Ian McLennan commented that it was a great honour to be able to pay tribute to such an excellent Chairman. The Chairman explained that he was deeply moved by Councillors’ comments. He thanked Councillors for their kind words and for all their support during his Chairmanship. He also thanked officers for their support in particular, Democratic Services, Ian Gibbons, John Quinton, Yamina Rhouati and James Hazlewood, the Lord Lieutenancy Office – Jean Potter and her predecessor Janet de Rhé Philipe and assistant. The Chairman sought nominations for the position of Chairman of Wiltshire Council for the period 2012/13. On being nominated and seconded and there being further nominations, it was Resolved: That Cllr Christine Crisp be elected Chairman of Wiltshire Council for the period 2012/13.
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