I hereby give notice that a meeting of the Strategy and Policy Committee will be held on: Date: Wednesday, 3 June 2015 Time: 1.30pm Venue: Tararua Room Horizons Regional Council 11-15 Victoria Avenue, Palmerston North STRATEGY AND POLICY COMMITTEE Deliberations on Submissions to the Proposed 2015-2025 Long-term Plan MEMBERSHIP Chair Cr EB Gordon Deputy Chair Cr PW Rieger, QSO JP Councillors Cr JJ Barrow Cr LR Burnell, QSM Cr DB Cotton Cr MC Guy Cr RJ Keedwell Cr PJ Kelly, JP Cr GM McKellar Cr DR Pearce Cr BE Rollinson Cr CI Sheldon Michael McCartney Chief Executive Contact Telephone: 0508 800 800 Email: [email protected] Postal Address: Private Bag 11025, Palmerston North 4442 Full Agendas are available on Horizons Regional Council website www.horizons.govt.nz Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Items in the agenda may be subject to amendment or withdrawal at the meeting. for further information regarding this agenda, please contact: Julie Kennedy, 06 9522 800 CONTACTS 24 hr Freephone : [email protected] www.horizons.govt.nz 0508 800 800 SERVICE Kairanga Marton Taumarunui Woodville CENTRES Cnr Rongotea & Hammond Street 34 Maata Street Cnr Vogel (SH2) & Tay Kairanga-Bunnythorpe Rds, Sts Palmerston North REGIONAL Palmerston North Wanganui HOUSES 11-15 Victoria Avenue 181 Guyton Street DEPOTS Levin Taihape 11 Bruce Road Torere Road Ohotu POSTAL Horizons Regional Council, Private Bag 11025, Manawatu Mail Centre, Palmerston North 4442 ADDRESS FAX 06 9522 929 Strategy and Policy Committee 03 June 2015 TABLE OF CONTENTS 1 Apologies and Leave of Absence 5 2 Public Speaking Rights 5 3 Supplementary Items 5 4 Members‟ Conflict of Interest 5 5 Confirmation of Minutes Strategy and Policy Committee meeting, 18 May 2015 7 6 Consideration of Submissions to the proposed 2015-2025 Long-term Plan Report No: 15-106 25 Annex A - Management Replies and Recommendations to the Submissions to the 2015-2025 Proposed Long-term Plan Submissions 36 Annex B - Submission Analysis by Activity 128 7 Members‟ Questions Page 3 Strategy and Policy Committee 03 June 2015 AGENDA 1 Apologies and Leave of Absence At the close of the Agenda no apologies had been received. 2 Public Speaking Rights Notification to speak is required by 4pm on the working day prior to the meeting. Further information is available on www.horizons.govt.nz\Council\ or by phoning 0508 800 800. Petitions/Deputations Deputations: Written notice (fewer than 150 words) concerning the nature of the deputation must be lodged with the Chief Executive at least 2 working days before the date of the meeting and subsequently approved by the Chairperson. Petitions: Written notice to the Chief Executive is required at least 2 working days before the date of the meeting. Further information is available on www.horizons.govt.nz\Council\ or by phoning 0508 800 800. 3 Supplementary Items To consider, and if thought fit, to pass a resolution to permit the Committee/Council to consider any further items relating to items following below which do not appear on the Order Paper of this meeting and/or the meeting to be held with the public excluded. Such resolution is required to be made pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended), and the Chairperson must advise: (i) The reason why the item was not on the Order Paper, and (ii) The reason why the discussion of this item cannot be delayed until a subsequent meeting. 4 Members‟ Conflict of Interest Members are reminded of their obligation to declare any conflicts of interest they might have in respect of the items on this Agenda. Page 5 Strategy and Policy Committee 03 June 2015 Minutes of the public meetings of the Strategy and Policy Committee to hear submissions on the Proposed 2015-2025 Long-term Plan held at the Wanganui District Council, Council Chamber, 101 Guyton Street, Wanganui, on Monday 18 May 2015, from 8.55am to 12.09pm, at Horizons Regional Council, 11-15 Victoria Avenue, Palmerston North on Monday, 18 May 2015, from 1.50pm to 4.38pm, at Horizons Regional Council, 11-15 Victoria Avenue, Palmerston North on Tuesday, 19 May 2015 from 11.06am to 5.17pm and Wednesday, 20 May 2015 from 9.00am to 5.53pm. Monday, 18 May 2015 (Wanganui (am) – Palmerston North (pm) PRESENT Crs EB Gordon (Chairman), JJ Barrow, LR Burnell QSM, DB Cotton (from 8.59am), MC Guy, RJ Keedwell, PJ Kelly JP, GM McKellar, DR Pearce, PW Rieger QSO JP, BE Rollinson, CI Sheldon. IN ATTENDANCE Chief Executive Mr MJ McCartney Chief Financial Officer Mrs L Macdonald Committee Secretary Mrs JA Kennedy / Ms K Booth ALSO PRESENT At various times during the meeting: Dr N Peet (Group Manager Strategy & Regulation), Mr G Shirley (Group Manager Regional Services & Information), Mr A Cook (Group Manager Operations), Mr C Mitchell (Group Manager Environmental Management), Ms A Koehler (Media & Communications Manager), Miss R Pinny (Personal Assistant), Mrs K Robinson (Rates Coordinator), Mr P Hindrup (Manager Transport Services), Mr B Gilliland (Senior Policy Analyst), Mrs C Hesselin (Communications Advisor), and a member of the press. Tuesday, 19 May 2015 – Palmerston North PRESENT Crs EB Gordon (Chairman), JJ Barrow, LR Burnell QSM (from 2.22pm), DB Cotton, MC Guy, RJ Keedwell, PJ Kelly JP, GM McKellar, DR Pearce, PW Rieger QSO JP, BE Rollinson, CI Sheldon. IN ATTENDANCE Chief Executive Mr MJ McCartney Group Manager Corporate and Governance Mr C Grant Committee Secretary Mrs JA Kennedy / Ms K Booth ALSO PRESENT At various times during the meeting: Dr N Peet (Group Manager Strategy & Regulation), Mr G Shirley (Group Manager Regional Services & Information), Mr A Cook (Group Manager Operations), Mr C Mitchell (Group Manager Environmental Management), Mrs L Macdonald (Chief Financial Officer), Ms A Koehler (Media & Communications Manager), Miss R Pinny (Personal Assistant), Mrs K Robinson (Rates Coordinator), Mr P Hindrup (Manager Transport Services), Mr B Gilliland (Senior Policy Analyst), Dr J Roygard (Manager Freshwater & Science), Mrs C Hesselin (Communications Advisor), and a member of the press. Page 7 Strategy and Policy Committee 03 June 2015 Wednesday, 20 May 2015 – Palmerston North PRESENT Crs EB Gordon (Chairman) (to 10.50am), JJ Barrow, LR Burnell QSM, DB Cotton, MC Guy, RJ Keedwell, PJ Kelly JP, GM McKellar (to 4.30pm), DR Pearce, PW Rieger QSO JP, BE Rollinson, CI Sheldon. IN ATTENDANCE Chief Executive Mr MJ McCartney Group Manager Corporate and Governance Mr C Grant Committee Secretary Mrs JA Kennedy / Ms K Booth ALSO PRESENT At various times during the meeting: Dr N Peet (Group Manager Strategy & Regulation), Mr G Shirley (Group Manager Regional Services & Information), Mr A Cook (Group Manager Operations), Mr C Mitchell (Group Manager Environmental Management), Ms A Koehler (Media & Communications Manager), Mrs C Hesselin (Communications Advisor), Mr W Wallace (Senior Transport Planner), and a member of the press. Monday 18 May, 8.55am - Wanganui The Chairman welcomed everyone to the meeting. APOLOGIES PLTP 15-01 Moved McKellar/Sheldon That the Council: receives an apology from Cr Cotton for lateness. CARRIED PUBLIC SPEAKING RIGHTS There were no requests for public speaking rights. SUPPLEMENTARY ITEMS MEMBERS‟ CONFLICTS OF INTEREST There were no conflicts of interest declared. SUBMISSIONS SUMMARY TO THE PROPOSED LONG-TERM PLAN 2015-25 Report No 15-96 This report provided the Committee with an introduction and background information to the written submissions received for the Proposed 2015-25 Long-term Plan (LTP). Page 8 Strategy and Policy Committee 03 June 2015 PLTP 15-02 Moved Guy/Pearce That the Committee recommends that Council: a. receives the information contained in Report No. 15-96; b. acknowledges the input made by sector groups and individuals to the Council’s Proposed 2015-25 Long-term Plan; c. approves the nine (9) late submissions to be included in the Long-term Plan consultation period; and d. acknowledges all one hundred and eighty seven (187) submissions. CARRIED ORAL SUBMISSIONS TO PROPOSED 2015-25 LONG-TERM PLAN CONSULTATION DOCUMENT Report No 15-97 This report set out a timetable to hear oral submissions on the Proposed 2015-25 Long-term Plan Consultation Document. Copies of all oral submissions were attached to the report at Annex A. The Chairman said that questions to submitters should be kept to points of clarification only about what the submitter had submitted on. Cr Cotton joined the meeting at 8.59am. The Chairman invited the first submitters to speak to Council, following which he thanked each submitter/s for appearing to speak to their submission. Wanganui District Council (WDC), Mayor Annette Main, Kevin Ross (Chief Executive) and Rowan McGregor (Property Manager). Mayor Main began by thanking Horizons Regional Council Staff for the informative update provided on the Sustainable Land Use Initiative. Mayor Main said the WDC submission was self-explanatory. She emphasised WDC‟s support for the direction of the Regional Growth Study and said that WDC was committed to working collaboratively with councils in the Region to implement the findings of the study. She referred to WDC‟s support to the joint submission from District and City Mayors of the Region which would be heard by Council on Tuesday 19 May at 2.00pm. Mayor Main and Mr McGregor provided clarification to points made in the submission which included WDC‟s involvement and possible funding contribution toward projects in the Regional Growth Study, and clarification around the funding support to be sought from Horizons Regional Council for the 2017/2018 financial year for the proposed Wanganui Transport Hub. Wanganui Rural Community Board (the Board), Alan Taylor thanked Council for the opportunity to submit.