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EQ2015-002-P3 - DEP Rebuild by Design

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EQ2015‐002‐P3 ‐ Department of Environmental Protection Rebuild by Design Addendum 1 Part 1: Modifications # Page # Engagement Modification Query Section 1 4 and 11 I C. Contract Added: Attachment 1A ‐ Task Order 1 for the New Meadowlands Details and XII. project SOW. Attachments 2 8 VIII. Proposal Change: Proposal due date from February 5, 216 to February 12, Content 2016. Change: To: Question submission date from January 15, 2016 to January 22, 2016 Engagement Query #: EQ2015‐002‐P3 ‐ DEP Rebuild by Design Addendum 2 Part 1 Modifications # Page # Engagement Query Modification Section 1 4 1. General Construction Management Firm Contracts ‐ Changed status from “Out to Bid” to Information “Awarded, Selection Determination in Process.” C. Contract Details #4 2 5 II Scope of Work Task D was modified to specify the review of invoices in addition to payments and Requirements contract deliverables. Please see revised engagement query for details. Task D 3 8 VIII. Proposal Change: Proposal due date from February 12, 2016 to February 19, 2016. Content Part 2 Questions and Answers Some questions have been combined or modified for clarity. # Page Engagement Query Question Answer # Section 1 3 I. General Information The links referred to on page 3 (see the The Hudson River Project: B. Project Descriptions following) do not work. http://www.nj.gov/dep/floodhazard/rbd‐ #1 and #2 hudsonriver.htm http://www.nj.gov/dep/floodhazard/rbd‐ hudsonriver.htm The New Meadowlands Project: http://www.state.nj.us/dep/floodhazard/r http://www.state.nj.us/dep/floodhazard/r bd‐meadowlands.htm bd‐meadowlands.htm 2 3 I. General Information The Engagement Query refers to only four Construction contracts for the Hudson and C. Contract Details contracts. Will a separate Engagement Meadowlands projects are not included in Query be issued in the future for the this engagement. Once the feasibility monitoring of the each of the related studies and EIS are complete, NJDEP will project’s construction contracts? be in a position to evaluate the efficacy and sustainability of the construction of these projects. Will the award of the integrity monitor for The monitor procured for this engagement these four contracts preclude should not be precluded from bidding on bidding/awarding of integrity monitoring future monitoring engagement(s) for for the construction contracts? construction contracts based solely on participation in this engagement. 3 4 1. General Information How many vendors are anticipated to be For the Meadowlands project, the AECOM C. Contract Details #3 selected for the Design and Construction team is the primary contractor for the Administration contract? feasibility, design and construction administration contract. A design and construction administration contractor will be selected in the future for the Hudson River RBD project. The total anticipated number of vendors is 2 for design and construction administration for both projects. 4 4 1. General Information Have any CMF contracts been procured to The following consultants have been C. Contract Details #4 date? If so, please provide details. awarded the CMF contract: MICHAEL BAKER INTERNATIONAL HILL INTERNATIONAL / LOUIS Page 1 of 6 BERGER D'HUY ENGINEERING HAKS JAY SHAPIRO & ASSOCIATES The intent is to select two CMFs, one for each project. However, it is possible that a single CMF contractor will be assigned to both projects. That determination will be made at the conclusion of the CMF procurement process. 5 4 1. General Information How many vendors are anticipated to be Please see question and answer #4. C. Contract Details #4 selected as CMFs? 6 4 Attachment 1A provides the Task Order for New Task Orders (Scopes of Work) will be the New Meadowlands project. It appears issued to complete the Feasibility/EIS and as if the Period of Performance for this first Design Phases of the project. Task Order is 6 months. Will the Task Order be amended or a new Task Order issued to cover the anticipated time frame necessary to complete the Feasibility Study and EIS tasks (Task 3 of the Task Order)? 7 4 I. General Information What type of contract(s) will be awarded Various contract types will be awarded. C. Contract Details to the Construction Management Firms, Dewberry Engineers, Inc., AECOM Technical Services, Inc., and to other contractors for the other design and construction contracts to be awarded (i.e. time and materials, lump sum, GMP)? 8 4 I. General Information The Construction Management Firm’s Please see question and answer #4. C. Contract Details #4 (CMF) RFP J0334‐00 had a bid receipt date of 12/3/15. Have award recommendations been made for the CMF consultants? As an IDIQ contract, DPMC anticipated awarding 6 to 8 term contracts. Which consultants have been awarded term contracts? Will a single/same CMF contractor be assigned the task order for both Rebuild by Design projects subject to this Engagement Query or will multiple task orders be issued to different CMF contractors for the two Rebuild by Design projects? What is the schedule for DPMC receiving See question and answer #13. Additional Work Order proposals and issuing Work Work Orders are currently being Orders to the CMF to provide services to developed for both projects and are being these two projects? issued to CMF contractors for review. 9 5 1. General Information Could we please receive a copy of the CMF Please see Attachment 1B: Construction C. Contract Details #4 RFP that was released for bid in October Management Firm RFP. 2015? We were unable to access it through the DPMC website link provided. 10 5 II. Scope of Work Regarding Task D, what will be the typical The size of the invoices and deliverables size and timing intervals of the payments will vary depending on the phase of the and deliverables? project. Payment size will vary based on level of activity. Invoices and payments Page 2 of 6 are expected monthly. 11 5‐6 II. Scope of Work The Engagement Query focuses on the Tasks C and D apply to the CMF contract(s) integrity monitoring of four potential only. contracts. Outside of Tasks A, B, E and F, which are generally, focused, Tasks C and It is the responsibility of the Construction D references only the oversight of the Management Firm(s) to oversee the Construction Management Firm(s). feasibility/EIS, and design contracts for both the Hudson and Meadowlands Will Task D and E apply to the feasibility including invoices, payments and contract work and EIS of the Dewberry (Hudson deliverables. River) contract, the continuing design and construction administration for the Construction contracts for the Hudson and Hudson River Project, and the AECOM Meadowlands projects are not included in (New Meadowlands) contract? this engagement. Once the feasibility studies and EIS are complete, NJDEP will be in a position to evaluate the efficacy and sustainability of the construction of the selected alternatives. The Monitor procured for this engagement query will be responsible for Task E as it applies to responsibilities defined in Tasks B through Task D with Task B applying to the contracts listed in the engagement query. 12 6 II. Scope of Work Tasks C and D are specifically for the CMFs. Please refer to the answer for question Does the ongoing quality assurance/ #11. quality control review work in Task E focus solely on the CMFs or the other contracts as well? 13 3 – 6 I. General Information These EQ sections describe four contracts: C. Contract Details two that have been awarded, one that is 1 – 4; II, and under development, and one that is out for bid. According to the EQ and to the II. Scope of Work cost quote template, Tasks C and D seem Tasks A – F to apply only to the CMF contracts, which are out for bid. In order to provide a price for Oversight See Attachment 1C for the first RBDH CMF and Monitoring of the CMF contracts and Work Order and Addendum. The RBDH the work orders to be written against the Work Order is for 18 months and covers contracts, we require additional the entire Feasibility and EIS Phase. information such as the number of anticipated CMS contracts and work The RBDM CMF scope cannot be shared at orders. We also require an estimate of the this time because it has not been released volume and scope of deliverables and to the pool of bidders. The RBDM work invoices that will be required to be order will be for 6 months and will be reviewed under Task D. supplemented with additional work orders. If this information is not available, pricing Tasks C and D is going to be difficult. The volume and scope of work for the RBD Please confirm that pricing for Tasks C and Meadowlands and Hudson River can be D can be provided AFTER CMF contract ascertained by reviewing the Feasibility/EIS award if the volume and scope is not and CMF contracts for the Hudson River available. RBD project and the RFP for Feasibility/EIS, Design, and Construction Administration Page 3 of 6 for the Meadowlands RBD project. With regard to Tasks B, E, and F, are we to assume that they apply only to the CMF Please refer to the answer for question contracts, or are we to assume that they #11. apply to ALL contracts (those awarded to Dewberry Engineers and AECOM Technical Services as well as the Design and Construction Administration Contract for the Hudson River Project and the CMF contracts)? 14 7 IV. Other Contractor Are bidders allowed to submit an RBD Bidders are not allowed to submit budgets Requirements budget that is based on a higher hourly based on a higher hourly rate than the rate than the approved hourly rate for approved hourly rates under contract contract T‐2939 subsequent to the term of G9004 and T2939.
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