POLICY COMMITTEE Thursday January 9, 2014 100 King Street West, 6Th Floor, Room E
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POLICY COMMITTEE Thursday January 9, 2014 100 King Street West, 6th Floor, Room E AGENDA 5:00 p.m. 1. Call to Order T. White 2. Approval of the Agenda ENGAGEMENT 3. Parent Engagement Policy – initial draft, seeking approval for consultation 4. Community Engagement Policy – initial draft seeking approval for consultation 5. Volunteer Policy & Directive – initial draft, seeking approval for consultation FINANCE & ADMINISTRATION 6. Trustee Expense Policy – policy review STUDENT PERFORMANCE & ACHIEVEMENT: 7. Program Policy – scoping document 8. French Immersion Directive – for information, changes made after reviewing the Community Advisory Committees Governance Statement 9. Next Policy Meeting: February 6 2014 10. Adjournment 3-1 POLICY WORKING SUB COMMITTEE - COVER PAGE Title: DRAFT Parent Engagement Policy Pillar Policy: Engagement Recommended Action: That the DRAFT Parent Engagement Policy be Issue Identification posted for a 30 day consultation period. Background The Engagement Pillar Policy was developed to support the following Scoping Report policies: • Student engagement • Parent engagement Draft Policy • Community engagement Development • Staff engagement In May, 2013 the Parent Engagement Scoping document was approved by Trustees. This document, and input collected from HWDSB Parent Stakeholder Involvement Committee, was utilized to develop the attached DRAFT Consultation Parent Engagement Policy. This document has also been informed by the Ministry of Education, Parents in Partnership: A Parent Engagement Policy for Ontario Schools document and the 2013 Draft Policy Revisions Ministry of Education School Effectiveness Framework document. and Approval Connected to the Draft Parent Engagement Policy is Policy 7.11 School Councils which staff will recommend to revoke once the Parent Engagement Policy is approved. Policy Directive and Implementation In November, 2013, the Policy Committee reviewed a draft of the Parent Engagement Policy and asked staff to consider some changes. A summary of the changes made, based upon Trustee feedback, is attached. Policy Evaluation and Review Ministry Mandated Policy Revoking a Policy 3-2 Summary of Changes for Policy DATE: January 9, 2014 TO: Policy Committee FROM: Sharon Stephanian Superintendent of Leadership & Learning POLICY: Parent Engagement Listed below is a summary of the changes requested the last time the policy was before the committee on November 21, 2013. Original Language Requested Change PURPOSE: Revised and added: Hamilton-Wentworth District School Hamilton-Wentworth District School Board Board (HWDSB) believes in ensuring high (HWDSB) believes in contributing to levels of parent participation, student achievement and well-being by involvement and engagement fostering high levels of parent participation, contributing to student achievement involvement and engagement, as well as and well-being. engaging in collaboration between the home and the school. GUIDING PRINCIPLES: • Parents are welcomed, Bullet #1 added: “collaborative” partners in encouraged, respected, their children’s learning…. recognized and valued as partners in their children’s learning and development. • Parents are assets whose Bullet #4 changed: Parents are assets contributions are recognized whose contribution are utilized and and celebrated. responded to in a timely manner. Bullet #5 added: Parents are recognized 3-3 and celebrated. • Parents are encouraged to have Bullet #7 added: “the Board of Trustees’ their perspective and voice Community Advisory Committees; ” Home heard through formal structures and School “Associations”. such as Parent Involvement Committee, Special Education Advisory Committee, School Councils and Home and School. INTENDED OUTCOMES: Bullet #2 added: Communicate with parents in an ongoing and timely manner. • Provide learning opportunities, Bullet #4 added: …to help parents and resources and supports to help families “understand and navigate the parents and families support structure of HWDSB and also support student learning. student learning at home.” • The Parent Involvement Bullet #7 added: “Trustee Community Committee, Special Education Advisory Committees,” and Home and Advisory Committee, School School “Associations” have a meaningful Councils and Home and Schools role … have a meaningful role in supporting learning, well-being and achievement for students. TERMINOLOGY Parent Engagement: The way parents Paragraph changed: The way parents are are involved through processes that involved through processes “that promote effective parenting. This acknowledge the positive impact of parent includes helping students with their engagement on student achievement.” learning; supporting parents in This includes “HWDSB seeking out advocating for their child; encouraging mechanisms that are used to communicate parents to be on school councils, home and inform parents, helping students with and school associations, committees their learning;” supporting parents in (school and board); providing feedback advocating for their child; encouraging through consultations; promoting parents to be on school councils, home and communication and meetings with school associations, committees (school teachers; and encouraging parents to and board); promoting communication and volunteer in the classroom or on school meetings with teachers; encouraging trips. parents to volunteer in the classroom or on school trips “and providing feedback 2 3-4 through collaboration and public consultation which inform planning and decision making at the school and system level. “ ACTION REQUIRED: Added definitions for four strategies: School Climate Eliminating Barriers Supports for Parents Parent Outreach PROGRESS INDICATORS CHART: Added as 2nd Intended Outcome criteria: “Communicate with parents in an ongoing and timely manner”. th 4 Assessment tool – added “Other Surveys (where appropriate)” th 7 Intended Outcome Added: “Trustee Community Advisory Committees” ….and Home and School “Associations”… 7th Assessment Tool added: “The Special Education Plan for HWDSB” “The Annual Parent Involvement Committee Report” 3 3-5 Policy No. TBA Parent Engagement Date Approved: Projected Review Date: PURPOSE: Hamilton-Wentworth District School Board (HWDSB) believes in contributing to student achievement and well-being by fostering high levels of parent participation, involvement and engagement, as well as engaging in collaboration between the home and the school. GUIDING PRINCIPLES: • Parents are welcomed, encouraged, respected, recognized and valued as collaborative partners in their children’s learning and development. • Parents are engaged through different ways that reflect our diverse community, in their child’s school and education. • Parents are supported in their role at each stage of their child’s life including contributing to their children’s learning at home and at school. • Parents are assets whose contributions are utilized and responded to in a timely manner. • Parents are recognized and celebrated. • Parents are encouraged to share their perspective and voice at the classroom, school and system level. • Interactions with parents are guided by the Hamilton Parent Charter including the right to: o respect; o information; o be heard; o assistance; o be involved; o safety and security and o appeal. • Parents are encouraged to have their perspective and voice heard through formal structures including the Parent Involvement Committee, Special Education Advisory Committee, the Board of Trustees’ Community Advisory Committees, School Councils and Home and Schools Associations. Policy No.: TBA Page 1 3-6 INTENDED OUTCOMES: HWDSB and all its schools will: • Ensure varied opportunities for parents to give input about their children, the school and the system, within safe, accepting, inclusive and healthy learning environments. • Communicate with parents in an ongoing and timely manner. • Endeavour to identify and remove barriers to engagement by ensuring equity of opportunity and access by providing parents with information about their children’s education when they need it and, where possible, in a format that meets their needs. • Provide learning opportunities, resources and supports to help parents and families understand and navigate the structure of HWDSB and also support student learning at home. • Support parents to acquire the skills and tools they need to fully engage in their children’s education and the life of their school. • Review and expand communication and outreach strategies to share information and strategies related to supporting learning at home and parent engagement in schools. • The Parent Involvement Committee, Special Education Advisory Committee and Trustee Community Advisory Committees, School Councils and Home and School Associations have a meaningful role in supporting learning, well-being and achievement for students. RESPONSIBILITY: Director of Education Members of Executive Council TERMINOLOGY: Parent: The use of the term “parent” is intended to be inclusive and representative of parents, guardians and caregivers. Parent Engagement: The way parents are involved through processes that acknowledge the positive impact of parent engagement on student achievement. This includes HWDSB seeking out mechanisms that are used to communicate and inform parents, helping students with their learning; supporting parents in advocating for their child; encouraging parents to be on school councils, home and school associations, committees (school and board); promoting communication and meetings with