POLICY COMMITTEE Thursday November 21, 2013 100 King Street West, 6Th Floor, Room E

POLICY COMMITTEE Thursday November 21, 2013 100 King Street West, 6th Floor, Room E

6:00 p.m.

1. Call to Order T. White 2. Approval of the Agenda

ENGAGEMENT 3. Parent Engagement Policy – initial draft, seeking approval for consultation 4. Community Engagement Policy – initial draft, seeking approval for consultation

FINANCE AND ADMINISTRATION 5. Transportation Policy – Scoping document (major review) 6. Boundary Review Policy and Directive – initial draft – seeking approval for consultation

Additional Matters Requiring Attention 7. Naming/Renaming a School Policy – feedback and discussion

8. Future Agenda Items • Trustee Expense Policy • Harassment Policy • Safe School Pillar Policy

9. Next Policy Meeting: TBD 10. Adjournment

3-1 POLICY COMMITTEE

Title: Parent Engagement Pillar Policy: Engagement

Recommended Action: Issue Identification That the Draft Parent Engagement Policy be approved for consultation.

Scoping Report

Draft Policy Development

Background: Stakeholder Consultation The Engagement Pillar Policy was developed to support the following policies:

• Student engagement Draft Policy Revisions • Parent engagement and Approval • Community engagement • Staff engagement

In May, 2013 the Parent Engagement Scoping document Policy Directive and Implementation was approved by Trustees. This document, and input collected from HWDSB Parent Involvement Committee, was utilized to develop the attached DRAFT Parent Engagement Policy. This document has also been Policy Evaluation and informed by the Ministry of Education, Parents in Review Partnership: A Parent Engagement Policy for Ontario Schools document and the 2013 Ministry of Education School Effectiveness Framework document.

Ministry Mandated Connected to the Draft Parent Engagement Policy is Policy Policy 7.11 School Council which staff will recommend to revoke once the Parent Engagement Policy is approved.

Revoking a Policy

3-2

Policy No. TBA

Parent Engagement

Date Approved: Projected Review Date:

PURPOSE:

Hamilton-Wentworth District School Board (HWDSB) believes in ensuring high levels of parent participation, involvement and engagement contributing to student achievement and well-being.

GUIDING PRINCIPLES:

• Parents are welcomed, encouraged, respected, recognized and valued as partners in their children’s learning and development.

• Parents are engaged through different ways that reflect our diverse community, in their child’s school and education.

• Parents are supported in their role at each stage of their child’s life including contributing to their children’s learning at home and school.

• Parents are assets whose contributions are recognized and celebrated.

• Parents are encouraged to share their perspective and voice at the classroom, school and system level.

• Interactions with parents are guided by the Hamilton Parent Charter including the right to:

o respect; o information; o be heard; o assistance; o be involved; o safety and security and o appeal.

• Parents are encouraged to have their perspective and voice heard through formal structures such as Parent Involvement Committee, Special Education Advisory Committee, School Councils and Home and School.

INTENDED OUTCOMES:

HWDSB and all its schools will:

• Ensure varied opportunities for parents to give input about their children, the school and the system, within safe, accepting, inclusive and healthy learning environments.

Policy No.: TBA Page 1

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• Endeavour to identify and remove barriers to engagement by ensuring equity of opportunity and access by providing parents with access to information about their children’s education when they need it and in a format that meets their needs.

• Provide learning opportunities, resources and supports to help parents and families support student learning.

• Support parents to acquire the skills and tools they need to fully engage in their children’s education and the life of their school.

• Review and expand communication and outreach strategies to share information and strategies related to supporting learning at home and parent engagement in schools.

• The Parent Involvement Committee, Special Education Advisory Committee, School Councils and Home and Schools have a meaningful role in supporting learning, well-being and achievement for students.

RESPONSIBILITY:

Director of Education Members of Executive Council

TERMINOLOGY:

Parent: The use of the term “parent” is intended to be inclusive and representative of parents, guardians and caregivers.

Parent Engagement: The way parents are involved through processes that promote effective parenting. This includes helping students with their learning; supporting parents in advocating for their child; encouraging parents to be on school councils, home and school associations, committees (school and board); providing feedback through consultations; promoting communication and meetings with teachers; and encouraging parents to volunteer in the classroom or on school trips.

ACTION REQUIRED:

Utilizing the Ministry of Education parent engagement framework of four strategies, Board and school staff will work with current and future parents of HWDSB students to ensure they are engaged and understand their role in their child’s education.

The four strategies include:

• school climate • eliminating barriers • supports for parents • parent outreach.

Policy No.: TBA Page 2

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PROGRESS INDICATORS:

Intended Outcome Assessment Ensure varied opportunities for parents to give Parent Voice Survey input about their children, the school and the Positive School Climate Survey system, within safe, accepting, inclusive and HWDSB Consultation Data healthy learning environments.

Endeavour to identify and remove barriers to Parent Voice Survey engagement by ensuring equity of opportunity and access, provide parents with access to information about their children’s education when they need it and in a format that meets their needs.

Provide learning opportunities, resources and Parent Voice Survey supports to help parents and families support student learning.

Support parents to acquire the skills and tools Parent Voice Survey they need to fully engage in their children’s education and the life of their school.

Review and expand communication and Parent Voice Survey outreach strategies to share information and strategies related to supporting learning at home and parent engagement in schools The Parent Involvement Committee, Special Focus Groups Education Advisory Committee, School School Council Annual Report to the Councils and Home and Schools have a Community meaningful role in supporting learning, well- being and achievement for students.

REFERENCES:

Government Documents Ministry of Education Parent Engagement Policy Regulation 330/10: School Councils and Parent Involvement Committees Regulation 612/00: School Councils Regulation 613/00: Operation of Schools Education Act

HWDSB Strategic Directions Achievement Matters Engagement Matters Equity Matters

HWDSB Policies Engagement Pillar Naming/Renaming a School in Whole or in Part

Policy No.: TBA Page 3

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Public Consultation Fundraising Pupil Accommodation Review Volunteer Participation in Board Activities Educational Excursions

Other Documents City of Hamilton/Best Start Network Parent Charter (Endorsed by Trustees in 2012)

Policy No.: TBA Page 4

3-6 3-7 3-8 3-9 3-10

PARENT ENGAGEMENT Policy Committee Communications Plan

Prepared By: Mark Taylor Date Prepared: November 21, 2013 Superintendent: Sharon Stephanian Department: Leadership & Learning

Policy Statement

Hamilton-Wentworth District School Board (HWDSB) believes in ensuring high levels of parent participation, involvement and engagement contributing to student achievement and well-being.

Communications Strategy

To inform various stakeholders that the 30 day consultation period has begun and now is their opportunity to provide comments and feedback on the Parent Engagement Policy.

Target Audience

Group Classification Internal Contact Information Trustees Executive Council Parent Involvement Committee Special Education Advisory Committee (SEAC) School Councils Home & School Association French Immersion Advisory Committee Aboriginal Education Advisory Committee Parenting and Family Literacy Centres

External Association for Bright Children of Ontario - [email protected] Hamilton Ainslie Wood/Westdale Community [email protected] Association of Resident Homeowners Inc. Allison Park Community Association [email protected] Ancaster Community Council [email protected] Beasley Neighbourhood Association [email protected] Berrisfield Community Council [email protected] Bonnington, Buchanan, Mohawk, Southam [email protected] Neighbourhood Association Canadian Parents for French [email protected] Central Neighbourhood Association [email protected] Corktown Neighbourhood Association [email protected] Crown Point Community Planning Team [email protected] Delta West Community Association [email protected] Dundas Community Council [email protected] 3-11

Durand Neighbourhood Association [email protected] Eastmount Community Council [email protected] Eleanor Community Council [email protected] Flamborough Community Council [email protected] Fruitland Road Community Association for [email protected] Safe and Healthy Neighbourhoods Gilkson Park Community Association [email protected] Gourley Park Community Association [email protected] Hamilton Beach Community Council "[email protected] [email protected]" Hamilton Best Start [email protected] Hamilton East Mountain Community [email protected] Association Hamilton Family Network Kirkendall Neighbourhood Association [email protected] Landsdale Area Neighbourhood [email protected] Association McQuesten Community Planning Team [email protected] North Central Community Council [email protected] North End Neighbours [email protected] Parenting and Family Literacy Centres [email protected] Pleasant View Rate Payers Association [email protected] Quigley Road Area Planning Team [email protected] Red Hill Valley Neighbourhoods [email protected] Association Riverdale Planning Team [email protected] Robert Land Community Association [email protected] Rosedale Community Council [email protected] Scenic Woods Neighbourhood Association [email protected] School Advocacy Hamilton South Centre Community Council [email protected] South Sherman Community Planning [email protected] Team South Stipeley Neighbourhood Association [email protected] Spring Valley Community Association [email protected] Stinson Community Association [email protected] Strathcona Community Council [email protected] Templemead Community Council [email protected] Umbrella Family & Child Care Centres Waterdown Parents for French Immersion [email protected] Waterdown South Residents' Association [email protected]

3-12

Tactics

Group Activity Internal Memo/Letter – where applicable Media Release Social Media – Twitter, Facebook Website Focus Groups

External Letter Media Release Social Media – Twitter, Facebook Website – Board and Schools School Newsletter

4-1 POLICY COMMITTEE

Title: Community Engagement Policy Pillar Policy: Engagement

Recommended Action: Issue Identification That the Draft Community Engagement Policy be approved for consultation.

Scoping Report

Draft Policy

Development Background:

The Engagement Pillar Policy was developed to support Stakeholder the following policies: Consultation • Student engagement • Parent engagement • Community engagement Draft Policy Revisions • Staff engagement and Approval

In May, 2013 the Community Engagement Scoping document was approved by Trustees. This document, and Policy Directive and anecdotal feedback was utilized to develop the attached Implementation Draft Community Engagement Policy.

As per discussion in the spring, Alcoholic Beverages on Board Premises Directive will fall under this policy. Policy Evaluation and Review

Ministry Mandated Policy

Revoking a Policy

4-2

Policy No. TBA

Community Engagement

Date Approved: Projected Review Date:

PURPOSE:

Hamilton-Wentworth District School Board (HWDSB) believes in ensuring high levels of community participation, involvement and engagement contributing to student achievement and well-being.

GUIDING PRINCIPLES:

• HWDSB’s community members are welcomed, encouraged, respected, recognized and valued as partners in student learning.

• HWDSB is committed to open and inclusive processes and values stakeholder input and participation.

• HWDSB is committed to collaborating with community agencies, organizations and public bodies to improve service and support for student achievement and well-being.

• HWDSB is committed to strengthening the community through engagement.

INTENDED OUTCOMES:

HWDSB and all its schools will:

• Foster relationships (and partnerships) with community members in support student achievement and well-being.

• Provide the community with varied opportunities to give input.

• Remove barriers to engagement by ensuring equity of opportunity and access (including use of schools, outside of school hours, for students and the school community).

• Engage community in ways which reflect the diversity of our community.

RESPONSIBILITY:

Director of Education Members of Executive Council

Policy No.: TBA Page 1

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TERMINOLOGY:

Community Engagement: “Community engagement is a process in which schools and communities come together to collaborate. It is about communicating and partnering with parents, neighbours, businesses, service organizations, cultural associations and government. Its purpose is to bring schools resources, expertise and supports that will help students achieve high standards and strengthen families and communities. In addition, community engagement offers partners a chance to provide programs and services right at the heart of their communities and allows communities greater access to and maximization of school space” (British Columbia, Neighbourhood Learning Centres, 2013). Community Engagement includes the interactive process between the Board and its internal and external stakeholders, so that they have a role in planning and decision making within the education system. It encompasses a wide variety of activities along a continuum, from information sharing to consultations.

Stakeholders: a person or group who is involved in, or affected by a course of action

ACTION REQUIRED:

To provide responsive support to schools and departments, staff will identify needs in support of student achievement and well-being; follow best practices to identify community leads in support of student achievement and well-being; and identify current community engagement taking place in schools and departments.

PROGRESS INDICATORS:

Intended Outcome Assessment Foster relationships (and partnerships) with Annual review of where and who we engage. community members in support student achievement and well-being.

Provide the community with varied Review of the tools/formats used for opportunities to give input. communication and consultation.

Remove barriers to engagement by ensuring Community Engagement Report Card equity of opportunity and access (including use Community Use of Schools Report Card of schools, outside of school hours, for students Priority Schools Data and the school community).

Engage community in ways which reflect the Community Engagement Report Card diversity of our community

REFERENCES:

Government Documents Regulation 330/10: School Councils and Parent Involvement Committees Regulation 464/97: Special Education Advisory Committees Regulation 613/00: Operation of Schools Education Act

Policy No.: TBA Page 2

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HWDSB Strategic Directions Achievement Matters Engagement Matters Equity Matters

HWDSB Policies Engagement Pillar Community Use of Board Facilities Facilities Partnership Naming/Renaming a School in Whole or in Part Partnership Public Consultation Visual Identity Volunteer Educational Excursions

Policy No.: TBA Page 3

4-5 4-6 4-7 4-8 4-9

COMMUNITY ENGAGEMENT Policy Committee Communications Plan

Prepared By: Mark Taylor Date Prepared: November 21, 2013 Superintendent: Sharon Stephanian Department: Leadership & Learning

Policy Statement

Hamilton-Wentworth District School Board (HWDSB) believes in ensuring high levels of community participation, involvement and engagement contributing to student achievement and well-being.

Communications Strategy

To inform various stakeholders that the 30 day consultation period has begun and now is their opportunity to provide comments and feedback on the Community Engagement Policy.

Target Audience

Group Classification Internal Contact Information Trustees Executive Council Principals’ Council Parent Involvement Committee (PIC) Special Education Advisory Committee (SEAC) School Councils Home & School Association French Immersion Advisory Committee Aboriginal Education Advisory Committee Parenting and Family Literacy Centres

External Aboriginal Frontline Workers Group [email protected] Aboriginal Healthy Babies and Healthy [email protected] Children Afghan Association of Hamilton [email protected] Arab Cultural and Heritage Centre [email protected] Bangladesh Association of Hamilton [email protected] Banyan Community Services [email protected] Barbadian Canadian and Friends [email protected] Hamilton

Big Brothers/Big Sisters of [email protected] Hamilton/Burlington BOND [email protected] Centre français Hamilton Inc. [email protected] 4-10

City of Hamilton [email protected] Environment Hamilton [email protected] Friends of Rural Communities and the [email protected] Environment (FORCE) Friends of the Eramosa Karst [email protected] Hamilton Best Start [email protected] Hamilton's Centre for Civic Inclusion [email protected]

Hamilton Chinese Community Services [email protected] Centre

Hamilton Conservatory for the Arts [email protected] Hamilton Executive Director's Aboriginal [email protected] Coalition Iraqi - Canadian Association of Hamilton [email protected]

McMaster University Metis Nation of Ontario [email protected] Metis Womens Circle [email protected] [email protected] Native Women's Centre [email protected] [email protected] [email protected] [email protected] Niagara Peninsula Aboriginal Area [email protected] Management Board Niwasa Aboriginal Education Programs [email protected] Sacajawea Non-Project Housing Inc. [email protected] [email protected] Scouts Canada [email protected] SHAE [email protected] Social Planning Research Council [email protected] Somali Women of Hamilton [email protected]

Sudanese League of Hamilton [email protected] The Canadian Metis Council [email protected] The SOOT Group [email protected] Trinidad and Tobago Association of [email protected] Hamilton Urban Native Homes Incorporated [email protected] [email protected] [email protected] Waterdown District Children’s Centre White Rabbit Treatment Homes [email protected] YWCA Hamilton [email protected]

In addition to these groups, please see the attached appendix of community groups.

4-11

Tactics

Group Activity Internal Memo/Letter – where applicable Media Release Social Media – Twitter, Facebook Website

External Letter Media Release Social Media – Twitter, Facebook Website – Board and Schools School Newsletter Focus Groups

4-12 Appendix A Audience for Consultation

AbleLiving Services Inc. Ace Ministries Adas Israel Congregation of Hamilton Adult Basic Education Association of Hamilton

Affiliated Services for Children and Youth Afro-Canadian Caribbean Association of Hamilton and District Inc

AIDS Network Alberton Presbyterian Church Alcoholics for Christ Alzheimer Society of Hamilton and Halton Ancaster Agricultural Society Ancaster Canadian Reformed Church Ancaster Christian Reformed Church Ancaster Community Food Drive Ancaster Community Services Ancaster Community Skating Program Ancaster Girls Hockey Association Ancaster Heritage Days Ancaster Horticultural Society Ancaster Little League Ancaster Masters Swim Club Ancaster Mens Fitness Ancaster Mens Slo-Pitch League Inc. Ancaster Ministerial Association Ancaster Minor Hockey League Ancaster Mixed Slo Pitch League Ancaster Municipal Lawn Bowling Club Ancaster Over 60 Club Ancaster Saddle Club Ancaster Small Fry Co-operative Pre-School Ancaster Soccer Club Ancaster Tennis Club Ancaster Township Historical Society Anglican Business and Professional Womens Association

Animal Welfare Association of Hamilton Armenian Community Centre of Hamilton Art Gallery of Hamilton Association canadienne-française de l'Ontario

Association of Community Information Centres In Ontario

Association of Dundas Churches

Page 1 of 11 4-13 Appendix A Audience for Consultation

Association of Early Childhood Educators Ontario

Autism Ontario Autism/PDD Family Alliance Babyshowers Battlefield New Horizons Seniors Best Buddies Canada Beth Tikvah Foundation of Hamilton Bethesda United Church Beverly Heritage Society Beyond the Valley Studio Tour Bibles for Missions Thrift Store Binbrook 4-H Club Binbrook Baptist Church Binbrook Seniors Club Binbrook Womens Institute Birthright Body and Soul Club Bosnian Islamic Centre of Hamilton Bowman United Church Boys and Girls Clubs of Hamilton Brain Injury Services Bridge From Prison to Community Hamilton (The)

Brighter Futures Association (The) Business Improvement Areas Business Improvement Areas Cactus Capital Retirees Golf Club Calvary Christian Reformed Church Calvin Christian Reformed Church Canada Family Action Coalition Canadian Ballet Youth Ensemble Canadian Blood Services Canadian Cadet Organizations Canadian Calorie Counters Canadian Cancer Society Canadian Celiac Association Canadian Diabetes Association Canadian Hard of Hearing Association Canadian Hearing Society Canadian Intensive Care Foundation Canadian Mental Health Association Canadian National Autism Foundation

Page 2 of 11 4-14 Appendix A Audience for Consultation

Canadian Red Cross Society Cancer Assistance Program Canterbury Hills Conference Centre Carnegie Gallery (The) Case United Church Catholic Children's Aid Society of Hamilton Catholic Family Services of Hamilton Catholic Youth Organization Centre de santé communautaire Hamilton / Niagara

Centre for Addiction and Mental Health Chestnut Tree Pre-school Inc (The) Cheyne Presbyterian Church Children's Aid Society of Hamilton CHOICES Christ Church Anglican Christian Horizons - West District Christian Life Assembly Christian Science Society Church of Christ Church of Jesus Christ of Latter-Day Saints (The)

Church of Our Saviour The Redeemer Anglican Church

Circle of Friends for Newcomers (Hamilton) City Housing Hamilton Corp. City of Hamilton Civitan International CNIB Community Child Abuse Council of Canada Community Information Hamilton (CIH) Community Living Hamilton Conway Opportunity Homes Inc. Courage to Cope Creek Community Church (The) Croatian Cultural Draganici Club Crohns and Colitis Foundation of Canada Crown Jewels of Canada Society Cystic Fibrosis Canada Dante Alighieri Society Dawn Patrol Child and Youth Services De dwa da dehs nye>s Aboriginal Health Centre

Dodsworth and Brown Dofasco Retirees Recreation Club

Page 3 of 11 4-15 Appendix A Audience for Consultation

Down Syndrome Association of Hamilton Dr D Hitch Dr. Bob Kemp Hospice Foundation Inc Drummond House Dufferin Masonic Lodge Dundas Baptist Church Dundas Blues Junior C Hockey Club Dundas Cactus Festival Dundas Calvin Christian School Dundas Community Services Dundas Concert Band Dundas Co-op Housing Association Dundas Dynamo Basketball Club Dundas Girls Softball League Dundas Heritage Association Dundas International Buskerfest Dundas Junior Civitan Club Dundas Lawn Bowling Association Dundas Learning Centre and Civitan Place (The)

Dundas Little League Dundas Minor Baseball Association Dundas Modular Railway Club Dundas Museum & Archives Dundas Panther Football Dundas Pipe Band Dundas Senior Citizen's Club Dundas Studio Tour Dundas Tennis Club Inc Dundas Town Oldtimers Hockey League Dundas Valley Historical Society Dundas Valley School of Art Dundas Womens Softball Association Dundas Youth Soccer Club Dutch-Canadian Legion Eaton Place Flamborough Ebenezer Reformed Church Elizabeth Fry Society Equestrian Association for the Disabled (The)

Erland Lee Museum Family Counselling Centre of Brant Federated Womens Institutes of Ontario Flamborough Cadet Club Flamborough Chamber of Commerce

Page 4 of 11 4-16 Appendix A Audience for Consultation

Flamborough Christian Fellowship Flamborough Falcons Flamborough Information and Community Services

FLK Taoist Tai, Dundas Location Freelton Euchre Club Friends of Battlefield House Museum Garden Club of Dundas Garstin Center for the Arts Glanbrook Heritage Society Glanbrook Home Support Programme Glanbrook Minor Hockey Glanbrook Non-Profit Housing Corporation Glanbrook Old Pumpers Glanbrook Rangers Junior C Hockey Club Glanbrook Youth Soccer Club Inc Glendale Golf and Country Club Limited Good Shepherd Centre Good Shepherd Non Profit Homes Inc. Goodwill, The Amity Group Gospel for Asia Grace Covenant Church Great Big Theatre Company Gregorian Institute of Canada Grief Support Groups Gurdwara Sikh Sangat Hamilton Gursikh Sangat Hamilton Habitat for Humanity Canada Hamilton Academy of Performing Arts Hamilton Air Force Association and Club Hamilton All Star Jazz Band Inc Hamilton and District Scrabble Game Club Hamilton Angling and Hunting Association Hamilton Arts Council Hamilton Association for the Advancement of Literature, Science and Art

Hamilton Burlington Society for the Prevention of Cruelty to Animals

Hamilton Challenger Baseball Association Hamilton Community Foundation Hamilton Concert Band Hamilton Conservation Authority Hamilton Conservation Foundation Hamilton Cycling Club

Page 5 of 11 4-17 Appendix A Audience for Consultation

Hamilton District Society for Disabled Children

Hamilton District Society of Chefs and Cooks

Hamilton Dream Center (The) Hamilton Food Share Hamilton Gymnastic Academy Hamilton Health Sciences Hamilton Health Sciences Foundation Hamilton Jewish Communal Projects Hamilton Literacy Council Hamilton Malayalee Samajam Hamilton Men's Volleyball League Hamilton Parrot Club Hamilton Public Library Hamilton Regional Indian Centre Hamilton Senior Games Hamilton Urban Core Community Health Centre

Hamilton Wentworth 4-H Association Hamilton Wentworth Chapter of Native Women Inc.

Hamilton Wentworth Minor Football Association

Hamilton Wentworth Minor Hockey Association

Hamilton Wentworth Stroke Recovery Association

Hamilton. Community and Emergency Services

Hamilton's NFL Flag Football 5 on 5 HARRRP Hatts Off Specialized Services Health Initiatives for Youth Hamilton Heart and Stroke Foundation of Ontario Helen Zurbrigg Non-Profit Homes Inc Hemophilia Ontario Heritage Fellowship Baptist Church Heritage Green Heritage Green Baptist Church Heritage Green Child Care Inc Hindu Samaj Temple of Hamilton and Region

Homefront Cancer Services Homestead Christian Care Housing Help Centre for Hamilton

Page 6 of 11 4-18 Appendix A Audience for Consultation

Immaculate Heart of Mary Roman Catholic Church

Immigrant Culture and Art Association (ICAA)

Immigrant Women's Centre Independent Order of Oddfellows Industry Education Council of Hamilton Interval House of Hamilton IODE Jacks and Jills Co-operative Preschool of Ancaster Inc

Jehovah's Witnesses Jewish Federation of Hamilton Jewish Community Centre of Hamilton and Area

Jewish Social Services of Hamilton John Howard Society of Hamilton Burlington & Area

Junior Farmers' Association of Ontario Junior League of Hamilton Burlington Inc. Juvenile Diabetes Research Foundation Kaleidoscope Singers Kids for Kaga Kingsview Community Church Kiwanis Homes Kiwanis International Knights of Columbus Knox Presbyterian Church Krazy Kicks Summer Camp Lakeview Retirement Living L'Arche Hamilton LGBTQ Community Wellness Centre of Hamilton

Lions Club International Living Rock Ministries Lung Association Lynwood Charlton Centre Malhar Group Music Circle (The) Maranatha Free Reformed Church Markland Group (The) Marshall Memorial United Church Masonic Lodge Meadowlands Fellowship Christian Reformed Church

Medical Ministry Canada Inc Men's Volleyball

Page 7 of 11 4-19 Appendix A Audience for Consultation

Mission Services of Hamilton Mohawk College Mount Hope United Church Multiple Sclerosis Society of Canada Navy League of Canada Neighbour to Neighbour Centre - Hamilton Neighbourhood and Community Associations

New Hope Christian Centre Niagara Escarpment Foundation Nigel Charlong Community Centre North Hamilton Community Health Centre One Mission Society International - Canada Ontario Alliance of Christian Schools Ontario Archaeological Society (The) Ontario Early Years Centre Ontario Lung Association Ontario Network of Injured Workers Groups Ontario Nurses Association Optimist Club Order of the Eastern Star Our Lady of Assumption Roman Catholic Church

Overeaters Anonymous Paramount Drive Alliance Church Paramount Family Centre Parents and Tots Pentecostal Assemblies of Canada Pilgrim Baptist Fellowship Polish Full Gospel Church Potters' Guild of Hamilton and Region Presbytery of Hamilton of the Presbyterian Church in Canada.

Probus Club of Ancaster Probus Club of Dundas Ramgarhia Association Hamilton Reach Forth Sports Ministry Riverdale Seniors Punjabi Group Rock Chapel United Church Rockton United Church Rotary International Routes Your Centre Roxborough Senior Centre Royal Astronomical Society of Canada Royal Botanical Gardens

Page 8 of 11 4-20 Appendix A Audience for Consultation

Royal Canadian Legion Royal City Soccer Club Running Rebels Girls Softball Club Ryerson Park Seniors Apartments Ryerson United Church Rymal Road Community Church Saltfleet Figure Skating Club Saltfleet Go Ahead Soccer Club Salvation Army Salvation Army Community and Family Services

Segue Clinic Seniors Activation Maintenance Program (SAM)

Seventh Day Adventist Church Sheffield Community Centre Sheffield Museum of Rural Life (The) Sheffield United Church Sister Servants of Mary Immaculate Skills Canada - Ontario Soroptimist International Southwestern Ontario Organization of Parachutists

Spinal Cord Injury Ontario St Andrews Presbyterian Church St Anns Roman Catholic Church St Augustines Roman Catholic Church St Augustines Roman Catholic Church - Dundas

St Elizabeth Home Society St Francis Xavier Roman Catholic Church St Georges Benevolent Society of Hamilton St James Anglican Church St James Co-operative Nursery School of Dundas Inc

St Joachim Children's Centre of Ancaster Inc St Johns Anglican Church St Joseph's Estates St Joseph's Villa St Mark's Co-operative Preschool St Marks United Church St Matthew's House St Matthew's House St Matthew's House St Pauls Presbyterian Church St Pauls United Church

Page 9 of 11 4-21 Appendix A Audience for Consultation

St Thomas the Apostle Roman Catholic Church

Steel City Sound Youth Percussion and Prizm Winter Guard

Step Ahead Stoney Creek Baptist Church Stoney Creek Canada Flag Day Festival Stoney Creek Chamber of Commerce Stoney Creek Co-operative Pre-School Stoney Creek Disabled Sports Association Stoney Creek Garden Club and Horticultural Society

Stoney Creek Girls Hockey Association Stoney Creek Historical Society Stoney Creek Minor Hockey Association Stoney Creek New Testament Church of God Stoney Creek Quilters Guild Stoney Creek Seniors Outreach Services Stoney Creek Soccer Club Stoney Creek Tennis Club Stoney Creek United Church Tapleytown United Church TD Festival of Friends The Church of the Ascension (Anglican) The Good Shepherd Centre The Kidney Foundation of Canada The Salvation Army Mountain Citadel Theatre Ancaster Threshold School of Building Toastmasters International Todays Family - Early Learning and Child Care

Tourette Syndrome Foundation of Canada Trillium Childhood Cancer Support Centre Turning Point Church Turning Points Umbrella Family and Child Centres of Hamilton

United Way of Burlington & Greater Hamilton

Unity of Greater Hamilton Valley Community Church Wat Khmer Kampuchea Krom Buddhist Waterdown Rod and Gun Club Welcome Inn Community Centre Wellwood Juravinski House

Page 10 of 11 4-22 Appendix A Audience for Consultation

Wellwood Resource Centre of Hamilton Wesley Urban Ministries West Flamboro Presbyterian Church Westover Artist Club Widows Support Group Wild Waterworks Wind Dancer Pony Rescue Foundation Winona Gospel Church Woodview Mental Health and Autism Services

YMCA of Hamilton / Burlington / Brantford Young At Heart Young Starters Development Zion United Reformed Church of Sheffield

Page 11 of 11 5-1 POLICY COMMITTEE - COVER PAGE

Title: Transportation Policy

Recommended Action: Issue Identification That the Transportation Policy scoping document be approved.

Scoping Report Background:

HWDSB is responsible for the provision of transportation to eligible students in a safe, effective and efficient Draft Policy manner. Development In May 2008, HWDSB and the Hamilton-Wentworth Catholic District School Board partnered together and formed the Hamilton-Wentworth Student Transportation Stakeholder Services (HWSTS) Consortium. The Member Boards Consultation operate 170 schools throughout the district with an approximate combined student enrollment of more than 70,000. HWSTS provides transportation services to approximately 28,000 students daily across the district via Draft Policy Revisions and Approval a number of transportation modes that include both yellow-and-black school buses and HSR Transit.

The policy is the responsibility of HWDSB and this policy Policy Directive and will ensure that transportation aligns with the strategic Implementation direction of the Board. It will include the transportation for Tier 3 programming in secondary schools. It will also ensure that the Board is able to provide safe and effective transportation services within the existing funding Policy Evaluation and envelope. Review

Ministry Mandated Policy

Revoking a Policy

November 20, 2013

5-2 5-3 5-4 5-5

Policy No. 3.9

Transportation

Date Approved: March 2011 Projected Review Date: Sept. 2013

PURPOSE:

It is the policy of Hamilton-Wentworth District School Board (HWDSB) that for eligible Hamilton- Wentworth District School Board registered students, home to school transportation will be safe, secure and on time, bringing students to school ready to learn, cost effectively, efficiently and within budget.

RESPONSIBILITY:

Director of Education Members of Executive Council

ACTION REQUIRED:

1. Eligibility for Home to Designated School Transportation Service

a) Students residing within all developed urban areas as defined by the “Official Plan” and prepared by the local municipality, will be eligible for transportation services when the walking distance exceeds the following:

Walking Distance Elementary School JK – SK 1.0 kms

Elementary School 1-8 1.6 kms

Secondary School 9-12 3.2 kms

b) Students residing outside of developed urban areas will be eligible for transportation services when the walking distance exceeds .8 kms.

c) Students residing within the defined walking distance will be eligible for transportation services when the Board agreed upon path of travel would be along a major arterial roadway that is situated between the student’s normal place of residence and their designated school; and this major arterial roadway has no municipally defined pedestrian walkway for sections greater than .8 kms that must be traveled while en route to the Board designated school.

Policy No. 3.9 Transportation Page 1

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d) Elementary students residing within the defined walking distance will be eligible for transportation services when the Board agreed upon path of travel would be along a major arterial roadway that is situated between the students normal place of residence and their designated school; and it is necessary to cross the major arterial roadway to attend the Board designated school but there are no traffic calming devices such as: traffic control lights, stop signs or crossing guard to assist with the crossing

2. Walking Distance

a) Walking distance is the distance from the student’s residence to the Board-designated school.

b) Measurements of distance for eligibility purposes will be determined from the municipal road in front of the student’s residence to the nearest first maintained entrance of the school. The Board’s administration will be the primary determining source for distance calculations and eligibility within policy. The shortest and most direct route along roadways and municipally maintained walkways will normally be relied upon. Distance calculations will be applied consistently from the municipal road in front of all complexes and/or multiple housing units, i.e., townhouses, apartments. Board contracted vehicles will only be routed to travel on public roadways in order to provide for consistent and safe operations.

3. Pick Up/Drop Off Points

The distance between the municipal road in front of a student’s residence and the pick- up point or drop off point will not normally exceed .8 kms. The distance may exceed .8 kms when circumstance prohibits or limits the designated vehicle from safely travelling to a pick up point via public roadways. Under certain circumstances, Special Education students may be provided with door-to-door service.

4. Safety Hazards

a) It is recognized that extraordinary circumstances related to safety hazards may warrant an exception to the walking distances for the determination of transportation service eligibility.

b) Parents have the primary responsibility for the safe arrival of their children to and from school. The safety of children is also the joint responsibility of communities, municipalities, and policing authorities. Consequently, Board administration will catalogue identified issues and forward the related concerns to: The City of Hamilton Hamilton Street Railway The appropriate policing authorities School principals in order to bring students’ and parents’ attention to the issue Other related agencies that may be of assistance.

c) A request for an exception to the walking distance for the determination of transportation service eligibility may be submitted in accordance with the procedure regarding the identification of extraordinary circumstances related to safety hazards.

d) Administration is prepared to work with school principals and school councils to develop programs that may assist students’ safety when coming to school or going home.

Policy No. 3.9 Transportation Page 2 5-7

5. School/Program of Choice

Eligibility for transportation services will not be extended to students who choose an alternate school program or course outside of their designated school catchment.

6. Courtesy Transportation

Courtesy transportation may be provided for students of the Board subject to the Courtesy Transportation Procedure and at no cost to the Board.

7. Special Education

The Board-designated school for Special Education students will be the school at which the student is placed in a self-contained classroom as determined by the Identification Placement and Review Committee. Eligibility for transportation services will be dependent on an assessment of the individual student’s physical or mental capabilities.

Transportation services will be provided for secondary school students who meet all of the following criteria: Student has been identified as exceptional by an Identification Placement Review Committee. Out of catchment application is submitted by or on behalf of the student for special education program purposes. Out of catchment application is approved by all of the following: o Principal of sending secondary school o Principal of receiving secondary school o Superintendent of Education for the receiving school Student meets the distance eligibility requirement

8. Transportation Service Parameters

Arrival/Departure: Transported students registered in elementary grades JK to Grade 8 will arrive at school approximately 15 minutes prior to the first bell. Upon the dismissal bell, students will be picked up for departure home not later than approximately 15 minutes following. Transported secondary students will normally arrive at school and be picked up within 20 minutes of the first and last bell respectively. A longer period of time, not to exceed 40 minutes, may be applied in order to accommodate double or triple runs. This extended period of time does not apply to special education students placed in self- contained programs within secondary schools.

Time On Vehicle: Length of time on a vehicle will not normally exceed 60 minutes one way.

9. JK Student Escort

Parents/guardians of JK students are to be advised to accompany and remain with the student until picked up by the transportation vehicle. No JK student will be left unattended at a pick up point. Parents/guardians are also to be advised to be on time and present at the drop off point to receive their JK student.

Policy No. 3.9 Transportation Page 3 5-8

10. Potential Expansion of Transportation Services

Notwithstanding statements elsewhere in this policy and conditional upon availability of transportation funding, some transportation services may be provided for the following program priorities: Assistance for student success – any additional provision to be limited to match the amount provided by the Ministry for transportation under the student success component of the Learning Opportunities grant. French Immersion

It is explicitly noted that the nature and extent of any potential expansion of transportation services to address these program priorities is entirely subject to availability of funding.

11. Additional secondary transportation services may be offered at the discretion of administration subject to funding availability and subject to the following considerations: Program Equity Strategic directions

REFERENCES:

Government Documents N/A

HWDSB Strategic Directions Achievement Matters Engagement Matters Equity Matters

HWDSB Policies N/A

Policy No. 3.9 Transportation Page 4 6-1 POLICY COMMITTEE - COVER PAGE

Title: Boundary Review Policy Pillar Policy: Finance and Administration

Recommended Action: Issue Identification That Trustees on the Policy Committee approve the Boundary Review policy and directive for consultation.

Scoping Report

Draft Policy

Development Background:

Staff has been working with a boundary review protocol Stakeholder for several years. The intent of the development of a Consultation Boundary Review policy is to formalize the process.

The policy will provide an open, transparent and consistent approach with clear expectations on how Draft Policy Revisions boundary reviews will be conducted throughout HWDSB. and Approval The directive came to Trustees in September, but after further thought, staff felt it best to create a high level Policy Directive and policy for the directive. Implementation Staff came back to Trustees in October with a scoping report to begin the process of writing the policy. The scoping report was approved at Board on Monday, Policy Evaluation and November 11. Review The policy and directive take into account comments made by Trustees at previous policy meetings, as well as the Standing Committee meeting of November 4. Ministry Mandated Policy

Revoking a Policy

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Policy No. TBA

Boundary Review

Date Approved: Projected Review Date:

PURPOSE:

Hamilton-Wentworth District School Board (HWDSB) believes in providing, operating and maintaining schools and facilities for students in an effective and efficient manner to support student achievement.

GUIDING PRINCIPLES:

 To achieve the greatest good for the greatest number of students and families.

 Be mindful of the best and most prudent use of all resources available to HWDSB.

 Adhere to the guiding principles as defined in the Long-Term Facilities Master Plan

INTENDED OUTCOMES:

To continuously monitor and plan for pupil accommodations through such factors as declining, increasing and shifting populations; current funding and operational realities; changing educational and program objectives; and physical limitations.

RESPONSIBILITY:

Director of Education Members of Executive Council

TERMINOLOGY:

Long-Term Facilities Master Plan: A comprehensive planning document illustrating the condition and utilization of current facilities, and possible accommodation solutions designed to enhance student achievement.

ACTION REQUIRED:

A boundary review SHALL begin under the following circumstance:

 Initiated through the Long Term Facilities Master Plan, upon Board approval or  Recommendation from a Superintendent of Student Achievement, upon Board approval;

Once a boundary review has been initiated, staff will take the following steps:  Create the Boundary Review Advisory Panel  Conduct a community consultation Policy No.: TBA Page 1

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 Review data from the community consultation  Seek Board approval

PROGRESS INDICATORS:

Intended Outcome Assessment To continuously monitor and plan for pupil This will be measured through Long-Term accommodations through such factors as Facilities Master Plan and annually reported to declining, increasing and shifting populations; Trustees. current funding and operational realities; changing educational and program objectives; and physical limitations.

REFERENCES:

Government Documents N/A

HWDSB Strategic Directions Achievement Matters Engagement Matters Equity Matters

HWDSB Policies Finance and Administration Pillar Pupil Accommodation Review Facilities Partnerships Public Consultation Community Use of Board Facilities/Properties

HWDSB Documents Long-Term Facilities Master Plan

Policy No.: TBA Page 2

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Boundary Review Directive

Directive for Policy X.X Boundary Review Projected Review Date:

RATIONALE:

School boards in Ontario are responsible for providing schools and facilities for their students and for operating and maintaining their schools as effectively and efficiently as possible to support student achievement.

It may be necessary from time to time to make adjustments to school boundaries to balance enrolments between schools to optimize the use of existing “brick and mortar” facilities and decrease the dependence on temporary accommodations.

The boundary review directive provides the method through which boundary review consultations will be conducted by Hamilton-Wentworth District School Board staff.

TERMINOLOGY:

Boundary Review Report: Initial report to the Board of Trustees outlining the rationale and scope of a potential boundary review.

PROCEDURES:

1.0 Board Approval and Initiation of a Boundary Change Review (Boundary Review Report)

1.1 The need for boundary reviews will be identified in the Long Term Facilities Master Plan, however, there may be, from time to time, the need to bring forth a boundary review recommendation outside of the Long Term Facilities Master Plan planning cycle.

1.2 Upon receiving a suggestion for a boundary review from a School Council, the Principal of the school will approach the Superintendent of Student Achievement with the inquiry.

1.3 The Planning & Accommodation Division of the Facilities Management Department and the Superintendent of Student Achievement (SOSA) for the schools identified brings forth a Boundary Review Report with a recommendation to the Board for approval for a boundary review consultation.

Title of Directive Page 1

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2.0 Boundary Review Advisory Panel

2.1 Boundary Review Advisory Panel may include the following membership: I. Co-Chair: Cluster Superintendent of Student Achievement II. Co-Chair: Planning and Accommodation staff member III. Trustee(s) of schools affected IV. Principals of schools affected V. Up to Two School Council Reps from each school affected.

2.2 The Boundary Review Advisory Panel will meet a minimum of once and will review the following: I. Rationale for change II. Preferred option(s) III. Enrolment & facility utilization impacts IV. Financial impacts V. Transportation impacts VI. Community consultation. VII. Implementation considerations including phasing in of a boundary change, timelines, temporary and permanent status of the boundary change.

2.3 The mandate of the Boundary Review Advisory Panel shall be to review the proposed rationale, options and impacts identified above and to provide local expertise or input. The Panel may suggest new options for considerations.

2.4 The Planning and Accommodation and the Superintendent of Student Achievement shall present at least one recommendation for community consultation.

3.0 Community Consultation

3.1 The Superintendent of Student Achievement and the Planning and Accommodation will hold a public meeting to allow the community an opportunity to provide input regarding the recommendation(s).

The Ward Trustee will be made aware of the meeting date(s) and invited to attend.

4.0 Community Consultation Review

4.1 Planning & Accommodation and the Superintendent of Student Achievement will review community feedback and make a final recommendation(s) to go to Standing Committee.

5.0 Board Approval

5.1 Planning & Accommodation and SOSA will present their recommendation, through the Director of Education, as well as the results of community consultation to the Board for their approval.

Title of Directive Page 2

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Boundary Review Policy Committee Communications Plan

Prepared By: Mark Taylor Date Prepared: November 14, 2013 Superintendent Responsible: Daniel Del Bianco Department: Facilities

Policy Statement

Communications Strategy

To inform various stakeholders that the 30 day consultation period has begun and now is their opportunity to provide comments and feedback on the Boundary Review Policy.

Target Audience

Group Classification Internal Trustees Executive Council Hamilton-Wentworth Principals Council School Councils Home & School Association Parent Involvement Committee (PIC) Special Education Advisory Committee (SEAC) French Immersion Advisory Committee

External Ainslie Wood/Westdale Community Association of Resident Homeowners Inc. Allison Park Community Association Ancaster Community Council Beasley Neighbourhood Association Berrisfield Community Council Bonnington, Buchanan, Mohawk, Southam Neighbourhood Association Canadian Parents for French Central Neighbourhood Association Corktown Neighbourhood Association Crown Point Community Planning Team Delta West Community Association Dundas Community Council Durand Neighbourhood Association Eastmount Community Council 6-7

Eleanor Community Council Flamborough Community Council Fruitland Road Community Association for Safe and Healthy Neighbourhoods Gilkson Park Community Association Gourley Park Community Association Hamilton Beach Community Council Hamilton East Mountain Community Association Kirkendall Neighbourhood Association Landsdale Area Neighbourhood Association McQuesten Community Planning Team North Central Community Council North End Neighbours Pleasant View Rate Payers Association Quigley Road Area Planning Team Red Hill Valley Neighbourhoods Association Riverdale Planning Team Robert Land Community Association Rosedale Community Council Scenic Woods Neighbourhood Association School Advocacy Hamilton South Centre Community Council South Sherman Community Planning Team South Stipeley Neighbourhood Association Spring Valley Community Association Stinson Community Association Strathcona Community Council Templemead Community Council Waterdown Parents for French Immersion Waterdown South Residents' Association

Tactics

Group Activity Internal Memo/Letter – where applicable Media Release Social Media – Twitter, Facebook Website External Letter Media Release Social Media – Twitter, Facebook Website – Board and Schools School Newsletter