AGENDA FOR BOARD OF DIRECTORS MEETING
THURSDAY, OCTOBER 3, 2013
AGENDA FOR BOARD OF DIRECTORS MEETING
OCTOBER 3, 2013 at 7:00 p.m.
1. CALL TO ORDER ~ McHattie
2. DECLARATION OF CONFLICT OF INTEREST
3. APPROVAL OF AGENDA
4. DELEGATIONS
4.1 Hamilton Montessori Adolescent School ~ Tony Evans
5. APPLICATIONS – Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses
5.1 Applications for October 3, 2013 ~ Kenny
6. APPROVAL OF MINUTES OF PREVIOUS MEETING
6.1 Minutes – September 5, 2013
7. BUSINESS ARISING FROM THE MINUTES
8. PRE-DISTRIBUTED CORRESPONDENCE
9. OTHER CORRESPONDENCE
10. REPORTS
10.1 Budget & Administration Committee (Minutes – September 19, 2013) Howlett 10.2 Conservation Advisory Board (Minutes – September 12, 2013) ~ Topalovic 10.3 Foundation Chairman’s Report ~ MacDonald
11. OTHER STAFF REPORTS/MEMORANDUMS
11.1 Upcoming Events
12. NEW BUSINESS
13. IN-CAMERA ITEMS FOR MATTERS OF LAW, PERSONNEL AND PROPERTY
14. NEXT MEETING – Thursday, November 7, 2013 at 7:00 p.m.
15. ADJOURNMENT
Memorandum
TO: Board of Directors
FROM: Darren Kenny, Watershed Officer
DATE: September 23, 2013
RE: Summary Enforcement Report – Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 161/06 Applications for October 3, 2013
HCA Regulation applications approved by staff between the dates of August 22, 2013 and September 23, 2013 are summarized in the following Summary Enforcement Report (SER-8/13).
RECOMMENDATION
THAT the Board of Directors receive this Summary Enforcement Report SER-8/13 as information.
HAMILTON REGION CONSERVATION AUTHORITY DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES AND WATERCOURSES APPLICATIONS September 23, 2013 Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses Applications Report to the Board of Directors of the Hamilton Region Conservation Authority, Oct 3, 2013 The proposed works are subject to HCA Regulation 161/06 under Ontario Regulation 97/04, and in particular Section 2, Subsection (1). SUMMARY ENFORCEMENT REPORT SER-8/13 Application No. Date Received Date Permit Issued Applicant Name Location Application Description Recommendation/Conditions
SC/F,A/12/79 November 16, 2012 August 26, 2013 City of Hamilton 280 Fifty Rd Alteration of a watercourse consisting of sediment, debris and vegetation Application approved subject to Pt. Lt. 2, Con. 2 removal from the channel of Fifty Creek standard conditions City of Hamilton DFO Approval Obtained (Former City of Stoney Creek)
H/F,C/13/25 April 24, 2013 August 27, 2013 City of Hamilton Pt. Lts. 14 and 15, Con. 1 Completion of the Dartnall Road Extension to Twenty Road including curb, Application approved subject to City of Hamilton watermain and culvert installation for driveway entrances in a regulated area of standard conditions Hannon Creek DFO Approval Obtained
A/F,C/13/29 June 10, 2013 August 28, 2013 Joe Mercanti 651 Old Dundas Rd Construction of a new single family residence in a regulated area of Ancaster Application approved subject to Pt. Lt. 46, Con. 2 Creek standard conditions City of Hamilton NEC Approval Obtained (Former Town of Ancaster)
H/F,C,A/13/30 June 14, 2013 September 12, 2013 Starward Homes (Scenic 2012) 53 Redfern Ave Development of the Scenic Trails Subdivision (25T-2007-24) in a regulated Application approved subject to Limited Pt. Lt. 57, Con. 2 area of Chedoke Creek standard conditions City of Hamilton
SC/F,C,A/13/35 July 3, 2013 August 28, 2013 Empire Communities 22 Green Mountain Rd W Alteration of a watercourse consisting of removal of an existing weir, Application approved subject to (Stoney Creek) Ltd. Pt. Lt. 25, Con. 5 re-alignment of a watercourse channel through natural channel design, and standard conditions City of Hamilton final grading/servicing for Victory Subdivision Phase 1 (25T-2008-03) in a DFO and MNR Approval Obtained (Former City of Stoney Creek) regulated area of Battlefield Creek
F/F,C/13/37 July 5, 2013 August 21, 2013 Shelterclad Construction Ltd. 1077 Westover Rd Construction of a single family residence including associated septic system Application approved subject to Gary Aikema Pt. Lt. 30, Con. 5 and lot grading in a regulated area of the Sheffield-Rockton Provincially standard conditions City of Hamilton Significant Wetland Complex (Former Town of Flamborough) HAMILTON REGION CONSERVATION AUTHORITY DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES AND WATERCOURSES APPLICATIONS September 23, 2013 Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses Applications Report to the Board of Directors of the Hamilton Region Conservation Authority, Oct 3, 2013 The proposed works are subject to HCA Regulation 161/06 under Ontario Regulation 97/04, and in particular Section 2, Subsection (1). SUMMARY ENFORCEMENT REPORT SER-8/13 Application No. Date Received Date Permit Issued Applicant Name Location Application Description Recommendation/Conditions D/F,C/13/40 July 16, 2013 September 5, 2013 Ann Gillespie and Stewart Patch 2 Mayfair Crt Construction of an addition and rear yard deck to an existing single family Application approved subject to Pt. Lt. 49, Con. 1 residence in a regulated area of Spring Creek standard conditions City of Hamilton (Former Town of Dundas)
H/F/13/43 August 13, 2013 September 10, 2013 City of Hamilton W of 409 Nash Rd N Fill placement associated with repair of an erosion gully in a regulated area Application approved subject to Pt. Lt. 29, Con. 1 of Redhill Creek standard conditions City of Hamilton
SC/F,C/13/49 August 21, 2013 September 10, 2013 Kemrajh and Tara R. Mattai 122 Watercrest Dr Construction of sunroom additions on existing balconies of a single family Application approved subject to Pt. Lt. 10, BFC residence in a regulated area of the Lake Ontario shoreline standard conditions City of Hamilton (Former City of Stoney Creek) HAMILTON REGION CONSERVATION AUTHORITY
MINUTES
Board of Directors Meeting
September 5, 2013
Minutes of the Board of Directors meeting held on Thursday, September 5, 2013 at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario at 7:00 p.m.
PRESENT: Brian McHattie, in the Chair Dan Bowman Chad Collins Tom Jackson Santina Moccio Duke O’Sullivan Robert Pasuta Maria Topalovic Brad Whitcombe
Richard MacDonald, Foundation Chair
PHONE: James Howlett
REGRETS: Brad Clark
STAFF PRESENT: Joan Bell, Hazel Breton, Lisa Burnside, Chris Firth-Eagland, Bruce Harschnitz, Tony Horvat, Darren Kenny, Judy Love, Bruce Mackenzie, Neil McDougall, and Scott Peck – HCA Staff
OTHERS: Richard Leitner – Media
1. CALL TO ORDER
The Chair called the meeting to order and welcomed everyone present.
2. DECLARATIONS OF CONFLICT OF INTEREST
The Chair asked members to declare any conflicts under the Board's Governance Policy. There were none.
Board of Directors -2- September 5, 2013
3. APPROVAL OF AGENDA
The Chair requested any additions or deletions to the agenda. The Chair indicated that there was a report to be added to 4.2 – Amendment to Discharge Date – Maple Leaf Foods/Rothsay and there is one quote to be added to 12 – Other Staff Reports.
BD12,1881 MOVED BY: Dan Bowman SECONDED BY: Santina Moccio
THAT the agenda be approved as amended.
CARRIED
4. DELEGATIONS
4.1 Hamilton Cycling Club
Brian McHattie introduced Wayne Atanas, President and Marc Risdale of the Hamilton Cycling Club. Wayne Atanas provided a PowerPoint presentation on how the single track at Christie Lake was built.
On June 8, 2013, we were pleased to have the official opening of the Single Track Mountain Bike trails at the Christie Lake Conservation Area. This project started in 2011 and since then the Hamilton Cycling Club has been working with the HCA in developing the single track trails on the south side of the Christie Lake. 16 km of trails have been completed on the south side of Christie Lake.
The objective is to complete another 5.5 km of single track trails for a total of 10 km of single track trails and a total of double track trails on the overall trail total will be 22 km.
The Hamilton Cycling Club has provided 2,700 volunteer hours to build these trails by hand. This represents $40,000 of labour.
The trails are now part of the many attractions that draws visitors to the Christie Lake Conservation Area and Hamilton. This is Hamilton’s only single track Mountain Bike Trail System.
A ceremonial cheque was presented to represent the value of 2,700 hours of volunteer labour in building the trails.
Brian McHattie thanked Wayne Atanas, Marc Risdale and the Hamilton Cycling Club for their dedication and very hard work.
Board of Directors -3- September 5, 2013
4.2 Amendment to Discharge Date – Maple Leaf Foods/Rothsay
Brian McHattie introduced David Willison, Plant Manager from Rothsay. David Willison provided a PowerPoint presentation.
Rothsay has requested an extension for their fall discharge period so that wastewater can be discharged a month earlier. The discharge is released into a pond located on Rothsay property before being released into a wetland that flows into Pond 4 at Christie Lake Conservation Area. The request for an extension is required to facilitate the removal of an existing filter system and the installation of a replacement Dynasand polishing continuous backwash sand filter.
Extensions of the discharge period must be approved by the HCA as per conditions as specified in their Environmental Compliance Approval.
HCA staff and Rothsay are working to develop and implement a monitoring protocol to review the impact of the discharge on HCA lands and receiving watercourses. Rothsay has committed to support and fund additional testing during this year’s discharge.
Brian McHattie thanked David Willison for attending our meeting.
BD12,1882 MOVED BY: Robert Pasuta SECONDED BY: Duke O’Sullivan
THAT the Board of Directors approve the following recommendation:
THAT, provided the wastewater to be discharged complies with all standards identified in Rothsay’s Environmental Compliance Approval (formerly known as Certificate of Approval) for wastewater works as issued by the Ministry of Environment (MOE), the HCA will permit an early commencement of the normal fall discharge period on October 1, 2013; and
THAT all regular testing of wastewater continue by Rothsay and the Ministry of Environment for the early discharge period of October 1, 2013 to October 31, 2013; and,
THAT monitoring of parameters to be determined by staff be carried out, at the expense of Rothsay, at locations as determined through discussions with HCA staff and Rothsay; and further
Board of Directors -4- September 5, 2013
THAT Rothsay report on the results of the early commencement of the normal fall discharge period to HCA and MOE staff.
CARRIED
4.3 Line 10 and Line 11 Westover Segment Replacement Project
Brian McHattie introduced Chris Lupaschuk, Brian Cikaluk, and Jeannette Gasser from Enbridge. Brian Cikaluk provided an overview on the Line 10 and Line 11 Westover Segment Replacement Project.
Enbridge is currently in the development stage for both projects.
The Line 10 Replacement Project work includes:
• The proposed replacement of 6 segments of existing pipeline between the Westover Station and the Nanticoke Junction. A total of 33 km of existing pipeline and one existing isolation valve (Powerline Road) will be replaced to address pipeline features identified during pipeline inspection versus completing integrity digs.
The Line 11 Replacement Project work includes:
• The proposed replacement of one 3 km segment of the existing Line 11 pipeline downstream of the Westover Station in the new ROW, to address pipeline features identified during pipeline inspection versus completing integrity digs.
Pending all required regulatory approvals, construction will start in the summer 2014.
Brian Cikaluk answered Board member’s questions. Brian McHattie thanked the Enbridge staff for attending our meeting and providing an overview of the project. The Board asked staff to keep the Board members updated and to report back to the Board.
5. MEMBER BRIEFING
5.1 Remedial Action Plan (RAP) and Bay Area Restoration Council (BARC)
Brian McHattie introduced John Hall, RAP Coordinator and Kristin O’Connor, RAP Researcher/Report Writer. Kristen O’Connor provided a brief presentation and indicated that the water quality and fish habitat has improved in the harbour.
Board of Directors -5- September 5, 2013
Kristen O’Connor also provided a brief update for BARC. She indicated that climate change is one of the challenges that they face and the next action plan is to reduce the phosphorus and sediment in the harbour.
Kristen thanked our staff and appreciates HCA’s participation in bringing the harbour back.
Brian McHattie thanked Kristen and John for the informative update.
6. APPLICATIONS - DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES AND WATERCOURSES (Copies of the supporting staff report are available from the Authority's Administration Office)
Darren Kenny presented the report and answered Board member’s questions.
BD12,1883 MOVED BY Santina Moccio SECONDED BY Dan Bowman
THAT the Board of Directors receive the Summary Enforcement Report SER – 7/13.
CARRIED
7. MINUTES OF PREVIOUS MEETING (July 4, 2013)
BD12,1884 MOVED BY: Robert Pasuta SECONDED BY: Duke O’Sullivan
THAT the Board of Directors approve the following recommendation:
THAT the minutes of the Board of Directors meeting held on July 4, 2013 be approved.
CARRIED
8. BUSINESS ARISING FROM THE MINUTES
There was none.
Board of Directors -6- September 5, 2013
9. PRE-DISTRIBUTED CORRESPONDENCE
There was none.
10. OTHER CORRESPONDENCE
There was none.
11. REPORTS
11.1 Conservation Advisory Board (Minutes – July 11, 2013)
Maria Topalovic presented the minutes of the Conservation Advisory Board meeting held on July 11, 2013 and indicated that there were no motions requiring Board of Directors approval.
Motion to Receive the Minutes
BD12,1885 MOVED BY: Maria Topalovic SECONDED BY: Santina Moccio
THAT the minutes of the Conservation Advisory Board held on July 11, 2013 be approved.
CARRIED
11.2 Foundation Chairman’s Report
Richard MacDonald reported on the following:
• Total Donations – for July - $34,210 and for August $16,032 • EcoPark Campaign continues to be a major focus for the Foundation • The Foundation sold 500 cacti at the Dundas Cactus Festival • Promoted the EcoPark at the Greenbelt Harvest Picnic • Next Nature Crawl Event is the “Fall Colour Bus Tour of the EcoPark on October 19
12. OTHER STAFF REPORTS/MEMORANDUMS
12.1 Upcoming Events
Bruce Mackenzie provided an update of the upcoming events that are included in the agenda package. Board of Directors -7- September 5, 2013
12.2 Construction Tender – Desjardins Canal Park Enhancement Project
Tony Horvat presented the report. The tender is required to prepare the site for the clean fill cap required by MOE.
BD12,1886 MOVED BY: Chad Collins SECONDED BY: Tom Jackson
THAT the Board of Directors approve the following recommendation:
THAT the tender for this project be awarded to:
G.S. Wark Limited, Hamilton
For a total cost of $497,900 including HST and a $20,000 contingency sum.
CARRIED
13. NEW BUSINESS
There was no new business.
14. IN-CAMERA ITEMS FOR MATTERS OF LAW, PERSONNEL AND PROPERTY
There were no in-camera items.
15. NEXT MEETING
The next meeting of the Board of Directors will be held on Thursday, October 3, 2013 at 7:00 p.m. at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario.
16. ADJOURNMENT
On motion, the meeting adjourned. HAMILTON CONSERVATION AUTHORITY
MINUTES
Budget & Administration Committee
September 19, 2013
Minutes of the Budget & Administration Committee meeting held on Thursday, September 19, 2013 at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario, and 6:00 p.m.
PRESENT: James Howlett, in the Chair Brian McHattie Santina Moccio Duke O’Sullivan Brad Whitcombe
STAFF PRESENT: Sandy Bell, Chris Firth-Eagland, Judy Love, Neil McDougall, and Scott Peck - HCA Staff
OTHERS: Richard Leitner – Media
1. CHAIRMAN’S REMARKS
James Howlett welcomed members and staff.
2. DECLARATIONS OF CONFLICT OF INTEREST
There was none.
3. CHAIRMAN’S REPORT ON BOARD OF DIRECTORS ACTIONS
James Howlett reported that all recommendations from the June 20, 2013 Budget & Administration Committee meeting were approved by the Board of Directors.
4. DELEGATIONS
There was none.
5. MINUTES FROM THE PREVIOUS MEETING (June 20, 2013)
BA1326 MOVED BY: Brad Whitcombe SECONDED BY: Duke O’Sullivan
THAT the minutes of the Budget & Administration Committee meeting held June 20, 2013 be approved as written.
CARRIED
6. BUSINESS ARISING FROM THE MINUTES
There was none.
7. REPORTS
7.1 2014 Capital Budget
Neil McDougall presented the 2014 capital budget. The $2m block funding is usually broken down by areas. For easier understanding, we summarized the capital budget into 5 groups:
• Safety, health and legal • Return on investment • Maintenance of viability • Development • Westfield Heritage Village
Neil answered member’s questions. The Budget & Administration Committee members thanked Neil for all his hard work.
BA1327 MOVED BY: Santina Moccio SECONDED BY: Duke O’Sullivan
THAT the Budget & Administration Committee recommends to the Board of Directors:
THAT the 2014 capital budget be received.
CARRIED
7.2 2014 Preliminary Operating Budget
This item was moved to in-camera.
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7.3 Vendor Listing
Neil McDougall presented the vendor listing report.
BA1328 MOVED BY: Brian McHattie SECONDED BY: Duke O’Sullivan
THAT the Vendor Listing report be received.
CARRIED
7.4 8 Month Results
Neil McDougall presented the 8 month results.
BA1329 MOVED BY: Santina Moccio SECONDED BY: Brad Whitcombe
THAT the 8 month results be received.
CARRIED
7.5 Evaluation Criteria for CAO Performance
This item was moved to in-camera.
7.6 Renewal of Memorandum of Understanding between HCA and the Hamilton Conservation Foundation
Chris Firth-Eagland presented the report and explained that this is a continuation of the relationship with the Foundation and HCA with no changes made to the MOU.
BA1330 MOVED BY: Duke O’Sullivan SECONDED BY: Santina Moccio
THAT the Budget & Administration Committee recommends to the Board of Directors:
THAT the Board approves the renewal of the Hamilton Conservation Authority and Conservation Foundation Memorandum of Understanding, 2014 to 2016 as per the terms outlined in the Budget & Administration Committee Report dated September 19, 2013.
CARRIED
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7.7 Executive Director Position for the Hamilton Conservation Foundation
Chris Firth-Eagland presented the report. Chris indicated that the Foundation Board members are putting a team together to review the job description and they will be part of the interview process along with HCA staff. Chris suggested that a Budget & Administration Committee member participate in the interview process as well.
BA1331 MOVED BY: Brian McHattie SECONDED BY: Santina Moccio
THAT the Budget & Administration Committee recommends to the Board of Directors:
THAT the Board of Directors acknowledge the retirement of Joan Bell, existing Executive Director of the Conservation Foundation; and further
THAT the Board of Directors direct staff to begin the process of hiring a new Executive Director as soon as possible.
CARRIED
8. NEW BUSINESS
8.1 2014 Fee Schedule for HCA Annual Membership Passes
Neil McDougall presented the report. Staff is requesting early approval of the Natures Pass fee only, as they want to launch a Christmas sales program. The balance of the fees will be brought forward at a later date. Staff is also recommending the introduction of a new 2 year pass. The annual membership pass is an important part of the revenue stream of the HCA.
BA1332 MOVED BY: Brad Whitcombe SECONDED BY: Santina Moccio
THAT the Budget & Administration Committee recommends to the Board of Directors:
THAT the 2014 Membership Pass Fees as presented be approved.
CARRIED
4 8.2 Tew’s Falls to Webster’s Falls Staircase Replacement – Public Tender Results
Chris Firth-Eagland presented the report and indicated the existing timber staircase on the main trail between Tew’s Falls and Webster’s Falls is in need of replacement. This was a major component of the Spencer Gorge Master Plan. The project involves the demolition of the existing wood stairs and the fabrication and installation of steel stairs. The change to steel components is to increase the life span of the structure and reduce annual maintenance costs. A public tender process was undertaken to get prices for this project. The work needs to be completed by the end of November and will require Board approval. If approved this evening, an email poll will be forwarded to the Board Members on Friday for their approval.
BA1333 MOVED BY: Santina Moccio SECONDED BY: Brian McHattie
THAT the Budget & Administration Committee recommends to the Board of Directors:
THAT the tender for this project be awarded to the low bidder:
G.S. Wark Limited, Hamilton
For a total cost of $92,321 including HST.
CARRIED
9. IN-CAMERA ITEMS FOR MATTERS OF LAW, PERSONNEL AND PROPERTY
BA1334 MOVED BY: Santina Moccio SECONDED BY: Brian McHattie
THAT the Budget & Administration Committee moves in camera for matters of law, personnel and property.
CARRIED
There was two property matters and two personnel matters discussed during the in camera session.
9.1 2014 Preliminary Operating Budget
Neil McDougall presented the 2014 preliminary operating budget. The Budget & Administration Committee members thanked Neil for his presentation.
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BA1335 MOVED BY: Santina Moccio SECONDED BY: Brad Whitcombe
THAT the Budget & Administration Committee recommends to the Board of Directors:
THAT the 2014 Preliminary Operating Budget be received.
CARRIED
9.2 Confidential Report BA/Sept 01-2013
Chris Firth-Eagland presented the report. The members have directed staff to contact the surrounding neighbours.
BA1336 MOVED BY: Santina Moccio SECONDED BY: Brad Whitcombe
THAT the Budget & Administration Committee recommends to the Board of Directors:
THAT Report BA/Sept 01-2013 be approved and remain in-camera.
CARRIED
9.3 Confidential Report BA/Sept 02-2013 – Verbal Report
Chris Firth-Eagland provided a verbal presentation and answered member’s questions.
BA1337 MOVED BY: Brad Whitcombe SECONDED BY: Duke O’Sullivan
THAT the Budget & Administration Committee recommends to the Board of Directors:
THAT staff be authorized to enter into negotiations.
CARRIED
9.4 Evaluation Criteria for CAO Performance
At this point, all staff left the meeting. James Howlett will report back to Lisa Burnside.
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BA1338 MOVED BY: Santina Moccio SECONDED BY: Brad Whitcombe
THAT the Budget & Administration Committee moves out of in camera.
CARRIED
10. NEXT MEETING
As two members indicated conflicts, the meeting will be rescheduled from Thursday, October 17, 2013 to Thursday, October 24, 2013 at 6:00 p.m. at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario.
11. ADJOURNMENT
On motion, the meeting adjourned.
7
HAMILTON CONSERVATION AUTHORITY
Conservation Advisory Board
MINUTES
September 12, 2013
Minutes of the Conservation Advisory Board meeting held on Thursday, September 12, 2013 at the HCA’s Christie Lake Conservation Area (Marina Pavilion), commencing at 6:30 p.m.
PRESENT: Maria Topalovic, Chair John Barkovic Rob Booth Sean Botham Dan Bowman Kristen Brittain Lydia Cartlidge Frank Cucullo James Howlett Donna Kydd Cheryl Larocque Chris Michels Morgan Pirie Marie Robbins John Shaw
REGRETS: Duke O’Sullivan, Robert Pasuta, and Mary Tice
OTHERS PRESENT: Sandy Bell, Andrew Bore, Alex Bouwmeester, Hazel Breton, Lisa Burnside, Heather Culham, Bruce Harschnitz, Darren Kenny, Bruce Mackenzie, Lori McCourt, Scott Peck, Sofia Stanidis, and Rick Woodworth- HCA Staff
Richard Leitner - Media
1. CHAIR’S REMARKS
After the tour of Crook’s Hollow Conservation Area, Maria Topalovic, Conservation Advisory Board (CAB) Chair, welcomed the members to the meeting and introduced the staff of the Christie Lake Conservation Area.
Maria then asked for approval of an amendment to the agenda to add an update on the status of the review of the Maplewood property as item 7.2.
1
Conservation Advisory Board September 12, 2013
CA1324 MOVED BY: Rob Booth SECONDED BY: Donna Kydd
THAT the September 12, 2013 CAB agenda be amended to include an update on the status of the review of the Maplewood property as item 7.2.
CARRIED
2. DECLARATION OF CONFLICT OF INTEREST
There were none.
3. DELEGATIONS
There were none.
4. MEMBER BRIEFING
4.1 GIS Program
Rick Woodworth (GIS Specialist) provided a presentation on the GIS capabilities of the HCA. Rick demonstrated that all departments within the HCA utilize the services of the GIS department and he provided examples of various projects where GIS plays an integral role, including the recently completed “Spencer Creek Adventure” maps seen on the tour of Crook’s Hollow Conservation Area.
4.2 Fall Christie Antique Show
Sofia Stanidis (Business Development Coordinator) provided a presentation on the results of the latest fall Christie Antique Show as well as some of the statistical trends for the event from recent user surveys completed by the HCA in an effort to develop a new marketing strategy.
5. CHAIRMAN’S REPORT ON BOARD OF DIRECTORS ACTIONS
There were none.
2 Conservation Advisory Board September 12, 2013
6. APPROVAL OF MINUTES OF THE PREVIOUS MEETING
6.1 Minutes – Conservation Advisory Board (July 11, 2013)
Rob Booth noted that he was included as attending the meeting when he was in fact absent and Cheryl Larocque noted that she was not included as attending. Darren Kenny indicated that the changes would be made and the amended minutes distributed to the members.
CA1325 MOVED BY: Rob Booth SECONDED BY: Cheryl Larocque
THAT the minutes of the Conservation Areas Advisory Board meeting held on July 11, 2013 be accepted as amended.
CARRIED
7. BUSINESS ARISING FROM THE MINUTES
7.1 CAB Tracking Report
Darren Kenny briefly reviewed the September tracking report and indicated that the items highlighted were approved and would be removed from subsequent reports.
CA1326 MOVED BY: Frank Cucullo SECONDED BY: John Barkovic
THAT the September 2013 tracking report be received as presented.
CARRIED
7.2 Update on the Status of the Maplewood Property
Scott Peck provided a brief verbal update to the members indicating that the HCA has been approached by a party interested in leasing the property to operate a business that is consistent with the natural environment setting of the property and makes use of the existing building. More detail will be provided to the CAB at a later date.
3 Conservation Advisory Board September 12, 2013
8. NEW BUSINESS
8.1 HCA Membership in Clean Air Hamilton
Hazel Breton reviewed her report to CAB and asked for member endorsement of the recommendation to join Clean Air Hamilton. Hazel stressed that as Clean Air Hamilton is an advisory committee to City of Hamilton Council, HCA participation on this committee would be an opportunity to ensure that the science being undertaken by HCA and other member agencies is brought to the community. Hazel would act as the HCA technical representative on the committee for the time being, but other staff members may participate in the future.
CA1327 MOVED BY: Morgan Pirie SECONDED BY: John Barkovic
THAT the Conservation Advisory Board recommends to the Board of Directors:
THAT Hamilton Conservation Authority joins Clean Air Hamilton as a member.
CARRIED
8.2 Crook’s Hollow Master Plan
Sandy Bell provided a presentation highlighting the proposed improvements to the conservation area included in the Draft Management Plan including:
• Way-Finding and Interpretive Signage • Trail Improvements and Maintenance • Improved Parking Facilities
and asked that HCA staff be directed to take the draft plan to a second public consultation meeting in Greenville in October.
CA1328 MOVED BY: Dan Bowman SECONDED BY: Chris Michels
THAT the Conservation Advisory Board recommends to the Board of Directors:
THAT staff be directed to undertake a second public consultation stage for the Draft Management Plan for Crooks’ Hollow Conservation Area including a Public Information Centre in Greensville in October.
CARRIED
4 Conservation Advisory Board September 12, 2013
9. OTHER NEW BUSINESS
There was none.
10. NEXT MEETING
The next meeting of the CAB is scheduled for Thursday, October 10, 2013 at the HCA Administration Office commencing at 7:00 p.m.
11. ADJOURNMENT
On motion, the meeting was adjourned.
5
Report
TO: Members of the Conservation Advisory Board
FROM: Chris Firth-Eagland, Chief Administrative Officer (CAO)
RECOMMENDED BY: Scott Peck, Director Watershed Planning and Engineering
PREPARED BY: Hazel Breton, Manager Water Resources Engineering
DATE: July 26, 2013
RE: HCA Membership in Clean Air Hamilton
STAFF RECOMMENDATION
THAT the Conservation Advisory Board recommends to the Board of Directors:
THAT Hamilton Conservation Authority joins Clean Air Hamilton as a member.
BACKGROUND
HCA has been involved with an informal climate change working group for the last two years working on the Climate Change Action Charter. The Hamilton Climate Change Action Charter is a voluntary agreement that action on climate change is needed. The Charter builds awareness and communication within Hamilton on climate change and can be used by individual citizens, organizations and businesses of all types and sizes. Signing the Hamilton Climate Change Action Charter is a way to show commitment to tackling the causes and consequences of climate change. HCA signed the Charter in October 2011. This work is now complete and all that remains is ongoing monitoring. Membership of the working group consisted of a number of local non government organizations, academic institutions, City of Hamilton and HCA.
In order to continue with climate change work at a community level, the climate change working group is proposing that a climate change subcommittee under Clean Air Hamilton be formed. In discussions with Clean Air Hamilton this suggestion was found to be acceptable to them. Clean Air Hamilton is an advisory committee to Hamilton City Council and the Board of Health. Clean Air Hamilton is a multi-stakeholder group dedicated to improving air quality in Hamilton's community. The group is committed to improving citizens' health and quality of life through communication and promotion of realistic, science-based decision-making and sustainable practices. Formed in 1998, Clean Air Hamilton works to improve air quality in Hamilton by:
• Initiating research on air quality • Providing policy advice to all levels of government • Encouraging emission reductions amongst companies operating in Hamilton • Promoting behavioural changes amongst individuals living and working in Hamilton
Current strategic activities include Climate Change and states “Provide a forum to discuss the linkages between climate change and air quality and encourage strategies and actions that industries, government and citizens can take to reduce climate change impacts in Hamilton”.
The Climate change initiative fits well with this group given the greenhouse gas connection to climate change. Under the auspices of Clean Air Hamilton, the climate change working group will have support from an administrative perspective and this will allow for seeking out grants to obtain financial support for implementing a workplan to deliver a Community Climate Change Action Plan for the City of Hamilton for mitigation and adaptation. This arrangement would mean that HCA would need to become a member of Clean Air Hamilton. The expectation is that HCA would bring practical science to the table through our research and analyses of local data.
STAFF COMMENT
Staff supports the notion of HCA becoming a member of Clean Air Hamilton.
The HCA Strategic Plan supports this proposed working partnership with Clean Air Hamilton through Strategic Goal #1 for Water Management which states: “The HCA continues to protect the watershed for people, property and fauna and natural resources through flood and erosion control, water quality programs, low flow augmentation and adaptation strategies to adjust to changing climatic conditions.” One of the strategic objectives that support this goal states: “Monitor and adapt to the impacts of a changing climate and the implications to our watershed”.
The goal of the HCA Board endorsed Climate Change Strategy is “To increase the resiliency of our watersheds, systems (natural and man-made) and communities to meet the challenge of climate change”. Two of the four strategies that support this goal emphasize the need to understand the problems associated with a changing climate and the need to share this information with key partners. AGENCY COMMENTS
The City of Hamilton and the Ministry of Environment representatives on Clean Air Hamilton as well as other members of Clean Air Hamilton are supportive of HCA becoming a member.
LEGAL/FINANCIAL IMPLICATIONS
There are no legal/financial implications.
CONCLUSIONS
As part of the implementation of the HCA’s Strategic Plan and Climate Change Strategy, working within external groups such as Clean Air Hamilton will serve to strengthen HCA’s ties with the local community by affording HCA the opportunity to bring practical science to the forefront to build watershed resilience in a changing climate. It is therefore recommended that HCA join Clean Air Hamilton as a member.
Report
TO: Conservation Advisory Board Members
FROM: Chris Firth-Eagland, Chief Administrative Officer (CAO)
RECOMMENDED BY: Tony Horvat, Director of Land Management
PREPARED BY: Sandy Bell, Manager, Design & Development
DATE: August 29, 2013
RE: Crooks’ Hollow Conservation Area Draft Management Plan
STAFF RECOMMENDATION
THAT the Conservation Advisory Board recommends to the Board of Directors:
THAT staff be directed to undertake a second public consultation stage for the Draft Management Plan for Crooks’ Hollow Conservation Area including a Public Information Centre in Greensville in October.
As indicated at the July 2013 Conservation Advisory Board, staff have been working on an updated management plan for the Crooks’ Hollow Conservation Area over the past four month period. The Executive Summary of draft management plan is attached to this report along with the four key maps.
The Advisory Board will be making a site visit to Crooks’ Hollow Conservation Area at their September 12th meeting to view many of the areas where recommendations have been made in the draft plan. Staff will also make a presentation on the management plan process and be requesting direction to undertake a second public consultation stage including a Public Information Centre in Greensville.
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Crooks Hollow Conservation Area Draft Management Plan Executive Summary August 2013
EXECUTIVE SUMMARY
The Crooks’ Hollow Conservation Area Management Plan is the principal guiding policy document for the planning, development and management of the Crooks’ Hollow Conservation Area.
Crooks’ Hollow Conservation Area is located in the community of Greensville, within the former Town of Flamborough now City of Hamilton. Specifically, this 43 hectare property is situated along the Spencer Creek between Christie Lake Conservation Area and Spencer Gorge- Webster’s Falls Conservation Area.
Crooks’ Hollow is part of the Niagara Escarpment Parks and Open Space System. Upon approval of the Management Plan by Hamilton Conservation Authority, submission will be made to the Ministry of Natural Resources and Niagara Escarpment Commission for review and approval that the plan conforms to the Niagara Escarpment Plan.
The management strategies are based on site investigations and facility analysis undertaken by HCA staff between May and August 2013. A number of background studies and inventories were reviewed as part of this study including the documentation developed as part of the Environmental Assessment for the removal of the Crooks’ Hollow dam. Additional public consultation was generated through a Public Information Centre held in June, and comments received through the consultation period.
The development of concepts, alternatives and management considerations will be released for circulation and response from the general public in September 2013.
The Crooks’ Hollow Conservation Area Management Plan sets out park zoning as well as development recommendations to guide management over the next 10 years.
Vision Statement
The Crooks’ Hollow Conservation Area, with its riparian landscape, natural environments, trails and cultural heritage features, will provide visitors with a memorable and healthy experience, while ensuring the protection of sensitive natural habitats.
Significant Site Attributes of the Crooks’ Hollow Conservation Area
The most prominent natural feature is the Spencer Creek, which flows through the heart of the Conservation Area. The Spencer Creek corridor provides the only natural linkage between the extensive wetlands upstream and the Dundas Valley re-entrant downstream. In this way, the area serves an important hydrological function of maintaining surface water quality, limiting erosion and providing a riparian buffer.
Crooks’ Hollow Conservation Area possesses an impressive arrangement of natural and cultural heritage features including:
- Regional Life Science Area of Natural and Scientific Interest and Environmentally Significant Area in Hamilton - Significant biological communities that are unique both regionally and provincially - Niagara Escarpment topography and geology - Significant historical ruins include the Darnley Grist Mill, Morden’s Dam, Cockburn Dam/Mill and the Hopkins’s House - Trail connections to Christie Lake CA, Spencer Gorge-Webster’s Falls CA and the Bruce Trail
Existing Policy Framework
The Management Plan for the Crooks’ Hollow Conservation Area builds on and supports the Hamilton Conservation Authority Strategic Plan 2014-2018 and Provincial Plans including the Niagara Escarpment Plan (2005) and the Greenbelt Plan (2005). Crooks’ Hollow Conservation Area is recognized as a component of the Niagara Escarpment Parks and Open Space and is classified as a Historical Park. The proposed zoning for the park includes Natural Zones, Historical Zones and Development Zones.
Summary of Significant Issues and Challenges
Natural Heritage Protection The conservation area’s unique and diverse natural heritage system, as documented within the management plan, is generally protected and secure. However, some deterioration, due to both invasive species and human activity was identified at certain locations along the trail system, highlighting the need for protective measures to be put in place. As part of the updated ecological inventories, several Species at Risk have been identified in the conservation area.
Cultural Heritage Protection Crooks’ Hollow is historically significant area from both a provincial and local perspective. During the early 1800’s this area became an important industrial centre for Upper Canada. There are six historical ruins and sites that are found within the study area boundary. Due to a lack of funding and resources, limited attention has been given to the stability and integrity of the ruins over the past twenty years. Certain management steps are now needed to protect ruins from further deterioration. In addition, providing a renewed emphasis on the interpretation of these interesting historical sites remains an objective.
Facilities and Amenities The Conservation Area has a main parking lot with an entrance sign, small picnic area, a pay and display fee station, interpretive signage and portable toilet. There is a large pedestrian bridge and viewing areas that have replaced the trail connection over the dismantled Crooks’ Hollow dam structure. A 2 kilometre trail links Christie Lake and Webster’s Falls including a number of small bridges and boardwalk. In addition, there is also rail fencing and way-finding signage. These site facilities are regularly maintained but require some upgrades in order to provide visitors with a quality outdoor experience.
Recommendations
The management plan identifies a range of improved and/or new facilities to provide enhanced natural heritage protection, visitor experience, cultural heritage interpretation and recreational conveniences. Crooks’ Hollow Conservation Area is being positioned as an alternative outdoor destination or access point when Spencer Gorge-Webster’s Falls Conservation Area is experiencing peak visitor traffic. Environmental and financial sustainability are defining factors, and in some cases limiting factors, in the proposed management plan recommendations. The main elements of the management plan are as follows:
- Protect and maintain the significant natural and cultural heritage features. - Implement heritage recommendations from the Heritage Assessment Study done for the Crooks’ Hollow dam EA process. - A system of way-finding, entrance, trail and interpretive signage that is consistently branded and standardized throughout the Crooks’ Hollow Conservation Area and other conservation areas. - Trail improvements including trail drainage and surfacing, additional boardwalk sections, stairways, signage, and phasing out informal trails. - Promote trail and access linkages between Christie Lake CA, Crooks’ Hollow CA, Spencer Gorge-Webster’s Falls CA and the Bruce Trail. - Improve the main entrance drive and parking area facilities and visitor amenities. - Naturalize the small parking lot located along Crooks Hollow Road. - Reduce encroachment issues with use of limited property fencing.
Cost Summary
Parking The objective of the main parking lot recommendations is to provide improved vehicular access and increased capacity that is both functional and aesthetically attractive. Includes removal of berms, improved entrance drive and sight lines, new entrance signage, and naturalization of small parking lot.
Costs Sub-Total:$22,000.
Trail Improvements The Crooks’ Hollow Trail will be improved and maintained to provide visitors with a high quality hiking experience. Informal trails will be added to marked trail system or phased out over time. Includes trail markers and signage, trail surfacing, added boardwalk section, two new stairways, bridge repairs, erosion and drainage fixes, and trail re- routing.
Costs Sub-Total:$63,000.
Cultural Heritage Protection The heritage features will be reviewed to consider the steps that must be taken to maintain them including an updated Darnley Mill conservation study, interpretive signage and materials, and the removal of vegetation and graffiti around the other ruins.
Costs Sub-Total $46,000.
General Improvements Other recommendations included in the management plan will incur additional costs such as, fencing, restoration plantings, and species protection.
Overall Improvements Costs Sub-total: $25,000.
Contingency Costs 10% Sub-total: $16,000.
TOTAL COSTS: $156,000.
UPCOMING HCA EVENTS
Miles for Smiles September 28 Confederation Park - Beaches area 680 Van Wagner’s Beach Road, Hamilton, Ontario, L8E 3L8
Thanksgiving Long Weekend Campout October 11 – 14 Valens Lake Conservation Area 1691 Regional Road 97 (R.R.#6), Flamborough, Ontario N1R 5S7 Reservations recommended. For more information, please call Valens Lake at 905-525- 2183 or 519-621-6029 or email [email protected].
Color Me Rad Color Run October 19 Christie Lake Conservation Area 1000 Highway 5 West, Dundas, Ontario, L9H 5E2 A color filled 5K race on Christie Lake’s trails. A portion of registration goes towards the Hamilton Conservation Foundation. For more information and to register, visit: http://www.colormerad.com/race.i?raceid=207&t=Hamilton,%20ON
Nature Crawl – Fall Colours in the EcoPark October 19 York Road, Dundas Join us to explore the Cootes to Escarpment Area off York Road in Dundas and learn more about plants, wildlife, waterfalls and vistas. Refreshments and entertainment provided. To reserve your spot please email [email protected].
Mountain Equipment Coop half marathon October 19 Confederation Park 680 Van Wagner’s Beach Road, Hamilton, Ontario, L8E 3L8
Haunted Halloween Friday, October 25 and Saturday, October 26 6:30 p.m. – 9:30 p.m. Westfield Heritage Village 1049 Kirkwall Road, Rockton, Ontario L0R 1X0 Something curious is happening in the village! Find out what, as you explore by lantern and moonlight. A fun night for all ages! For more information, please call 1-800-883- 0104 or visit www.westfieldheritage.ca.
Pumpkin Sunday Sunday, October 27 12:30 pm. – 4:00 p.m. Westfield Heritage Village 1049 Kirkwall Road, Rockton, Ontario L0R 1X0 A fun event for the whole family, especially the little ones! Featuring pumpkin themed games, crafts, activities and treats. For more information, please call 1-800-883-0104 or visit www.westfieldheritage.ca.
Heart and Stroke Walk October 27 Confederation Park - Hutches/ Baranga’s area 680 Van Wagner’s Beach Road, Hamilton, Ontario, L8E 3L8
Road 2Hope November 2 & 3 2013 Confederation Park 680 Van Wagner’s Beach Road, Hamilton, Ontario, L8E 3L8 Come out and see 4000 runners. This marathon is the fastest qualifier race for the Boston Marathon. Going down bound on the Red Hill helps!. Produced by the Runner’s Den. 5 km and 10 km run November 2, Half and Full Marathon November 3
Winter Camping Reservations Friday, November 1 Valens Lake Conservation Area 1691 Regional Road 97 (R.R.#6), Flamborough, Ontario N1R 5S7 Reservations Accepted by telephone. For more information, please call Valens Lake at 905-525-2183 or 519-621-6029 or email [email protected]
Friends Chinese Dinner Saturday, November 9 Westfield Heritage Village 1049 Kirkwall Road, Rockton, Ontario L0R 1X0 Tickets must be purchased in advance from the Friends. Door prizes, auction and great food. Funds raised by the Friends of Westfield support projects at Westfield. For more information, please call 1-800-883-0104 or visit www.westfieldheritage.ca.