Note Date & Time Change AGENDA Special Meeting TUESDAY November 12, 2019 – 6:00 P.M. City Hall 11960 East Street Fort Jones, Ca 96032

CALL TO ORDER: Fort Jones City Council Roll Call: Mayor: Flynn Members: DeCausmaker Tasem Garcia Beckwith

PLEDGE OF ALLEGIANCE:

PUBLIC COMMENTS ON CLOSED SESSION: (This is the time for community members to bring up items they wish to discuss regarding the closed session item only)

ADJOURN TO CLOSED SESSION:

CLOSED SESSION: 6:00 – 7:00 PM A. The Council will meet pursuant to Government Code § 54956.9 to Conference with Legal Counsel – Existing Litigation. Name of Case: Romaine vs. Town of Fort Jones. B. The Council will meet pursuant to Government Code § 54956.9(b): Significant exposure to litigation: Number of Cases 1. C. The Council will meet pursuant to Government Code §54957 (b) to consider the appointment, employment, evaluation of performance, discipline, or dismissal of a public employee. Position – Fire Chief D. The Council will meet in Closed Session pursuant to Government Code § 54956.8: Negotiating purchase, sale, exchange, or lease of real property. Town Negotiator is the City Administrator.

RETURN TO OPEN SESSION:

REPORT ON CLOSED SESSION: ANY ACTION TAKEN WILL BE REPORTED IN OPEN SESSION

PUBLIC COMMENTS: Discussion items only, no action to be taken. Any person may address the Council at this time upon any subject within the jurisdiction of the Town of Fort Jones; however, any matter that requires action may be referred to staff and/or Committee for a report and recommendation for possible action at a subsequent Council meeting. Please note – there is a five (5) minute limit per topic.

DISCUSSION / REPORTS / CORRESPONDANCE : NON-ACTION ITEMS: A. Sheriff Department Monthly Report B. Fire Department Monthly Report C. SVFRA Monthly Report D. Public Works Monthly Report E. Code Enforcement Monthly Report Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 November 12, 2019 Page 2

F. City Administrator’s Report G. Siskiyou Economic Development Council Report – Kory Hayden H. Request for Qualifications for City Engineer I. Note from Pollards re Carving

CONSENT CALENDAR: Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of the Council or the Public. 1. a) Approval of Minutes: Regular Meeting October 21, 2019 b) Ratification of Disbursements: October 1 through October 31, 2019 c) Approve Payables for November 2019 d) Review Budget vs. Actual income and expenses

DISCUSSION / REPORTS: ACTION ITEMS: 2. Discuss donating $500 to Lions Club for dump trailer to assist with their Emergency Firewood delivery program 3. Review and approve Letter to Lions of “No Objections” for Christmas Parade 4. Approve Permanent Fire Chief Position 5. Review and adopt Employee Handbook revisions 6. Review and Approve revised Etna Police Contract 7. Review and Adopt Resolution 1069 – Mid-year Budget Revisions 8. Review and Adopt Resolution 1070 – Requesting funding through the Cal Trans State Transportation Improvement Program (STIP) for Dale Street and Mittan Way pavement project.

PUBLIC HEARING Open Public Hearing / Staff Report / Public Comments / Close Public Hearing / Board Comments / Vote 9. Second Reading/Approval and Public Hearing for Ordinance 2019-1 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.46.00 Emergency Shelter Requirements.

10. Second Reading/Approval and Public Hearing for Ordinance 2019-2 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.08.185 Emergency Shelter Definition.

11. Second Reading/Approval and Public Hearing for Ordinance 2019-3 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.52.00 Accessory Dwelling Units.

12. Second Reading/Approval and Public Hearing for Ordinance 2019-4 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.54.00 Reasonable Accommodation Policy.

13. Second Reading/Approval and Public Hearing for Ordinance 2019-5 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.36.00 Affordable Housing Incentives and Density Bonus.

14. Second Reading/Approval and Public Hearing for Ordinance 2019-6 proposed Amendment to Ordinance Title 15.00 – Building and Construction regarding Chapter 15.30.00 Abandoned, Accessible, and Distressed Property.

15. Second Reading/Approval and Public Hearing for Ordinance 2019-7 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.08.00 and Chapter 18.20. 00

Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 November 12, 2019 Page 2

Regulations for Mobile and Manufactured Homes

Close Public Hearing

STAFF COMMENTS:

COUNCIL MEMBER COMMENTS:

ADJOURNMENT: The next Fort Jones City Council Meeting is scheduled to be held on December 9, 2019 at 7:00 p.m. at the City Hall.

Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 REPORTS & CORRESPONDENCE Fort Jones Fire Department Chief John Shepherd Po Box 597 31 Newton Street Fort Jones CA, 96032 Station Phone (530)468-2261 E-Mail- [email protected]

To City Council,

The Fire Department responded to 39 calls for service the month of October. Members participated in 16 hours of scheduled training and have completed Target solutions classes. The Fire department has responded to 338 calls year to date.

October 2019 Calls

Call Type City Limits Out of City

MEDICAL AID 6 22

PUBLIC ASST. 0 5

VEG. FIRE 0 2

STU. FIRE 0 0

TRAFFIC ACCIDENT 0 1

Smoke Check 1 1

Hazardous Conditions 1 0

Total 8 31

The month of October was a busy month for the fire department. E-1311 got assigned to a strike team for the wind events that they were expecting. The strike team ended up covering Siskiyou unit was assigned to Fort Jones Cal Fire Station after the strike team ended the unit kept the engine as a single resource at the station for a number of days E-1311 is now back in quarters. The valley departments had a BBQ for the departments for the members to meet and greet unfortunately it was while the strike team was out so not everyone got to attend but it went well and we plan on having more events like this in the future to improve relationships between the departments. SCOTT VALLEY FIRE & RESCUE ALLIANCE AGENDA MINUTES October 3rd, 2019 6:30PM

Alliance By-laws: 1) All Fire Chiefs or designee(s) will have equal authority within the Alliance. 2) Any agency may withdraw with 30-day’s notice. 3) Consolidated purchasing must be approved by the Executive Fire Committee (EFC). 4) All meeting minutes will be forwarded to the Executive Fire Committee promptly after any meeting. Consensus agreement: verbal approval from each of the three (3) Fire Chief’s or designee and entry of the consensus into the minutes for the record.

• 6:30PM Call meeting to Order • Meeting called to order by Chief Austin at 6:37 pm.

Present: Chief Alan Kramer, Etna FD; Chief Benny Austin, Scott Valley FPD (Director); Acting Chief John Shepherd, Fort Jones FD, AC Paul Buchter, Scott Valley FPD (Secretary), Firefighter Brooklyn Tupman. Absent: AC Dan Burbank, Etna FD; AC Scott Frick, Scott Valley FPD.

• Guest comment(s)

No guest comments were given.

Approval of Minutes

09.16.19 meeting minutes

Minutes approved, motion made by Chief Kramer, seconded by Acting Chief Shepherd.

Old Business

Item #1: Automatic Aid Agreement: Status from Dispatch and the EFC.

Yreka Interagency Dispatch Center Manager has been unavailable to review the automatic aid agreement. More attempts will be made to forward to him. Decision was made by consensus of the chiefs to continue with the process, without YICC’s input at this time. Auto aid agreement was presented to the EFC.

Item #2: N-95 Masks: Status report.

This item will have to be revisited at a later date and when funding is available. It will be removed from the agenda and added when feasible.

1 Item #3: Valley Wide Joint Drill: New date for the drill.

Discussion on timing and seasonality. The chiefs decided to do a group site visit aided by Intel gathered by Chief Austin and FF Tupman. Decided to do a table top exercise for the time being and continue to plan a larger exercise. Discussion on mapping, resource identification and egress routes.

New Business

Item #1: Mutual Aid Agreement: The need for an Alliance Mutual Aid Agreement will be addressed based on received information on past agreements.

It was recommended to;

1) Have the Automatic Aid Agreement signed and implemented by all agencies. 2) Have the Alliance send an official statement of formation to external sources (e.g., mutual aid agencies, hospitals, private agencies, and news release).

3) Draft an Alliance Mutual Aid agreement for approval and implementation.

Discussion on if a mutual aid agreement is needed at this time and what it would be comprised of, or if the auto aid is enough for the time being. A phone call was placed to Rick Kolomay for clarification and advice. Decided to compile existing mutual aid agreements to use as a templet. Chief Kramer will be the subject up to the County Chiefs Association.

Item #2: Personnel Assignments. Alliance to develop policies on sharing personnel on assignments.

Item #3: Dual Membership Policy. Alliance to develop policies & protocol on dual membership personnel reporting to incidents.

Discussion on dual membership and sharing personnel. Many subjects and scenarios were discussed, supervision, liability, accountability, etc. AC Buchter will work on developing some guidelines and SOP’s.

Item #4: Social Gathering. Discussion of inter-departmental informal social gathering.

A combined department get-together was planned. BBQ and horse shoe tournament in the Etna Park. Chiefs will gather money for the food and Chief Kramer will reserve a spot at the park. Sunday, October 27 at 2:00 pm.

Reports from Directors and Special Open Items to Report

Item to be added to the next agenda: Developing consistent SOP’s and issued gear.

2 Meeting Adjournment

There being no other business, Chief Austin made a motion to adjourn at 8:20 p.m., seconded by Chief Kramer. All in favor.

NEXT MEETING SCHEDULED: Oct. 25, 2019 @ 2:30 SV Greenview Station

3 SCOTT VALLEY FIRE & RESCUE ALLIANCE AGENDA Minutes October 25, 2019 2:30PM Scott Valley F.P.D., Greenview Station

Alliance By-laws: 1) All Fire Chiefs or designee(s) will have equal authority within the Alliance. 2) Any agency may withdraw with 30-day’s notice. 3) Consolidated purchasing must be approved by the Executive Fire Committee (EFC). 4) All meeting minutes will be forwarded to the Executive Fire Committee promptly after any meeting. Consensus agreement: verbal approval from each of the three (3) Fire Chief’s or designee and entry of the consensus into the minutes for the record.

• 2:30PM Call meeting to Order

Meeting called to order by Director Austin at 2:55 pm.

• Roll Call of Fire Chiefs or Designee(s), and guests. Present and Absent.

Present: Scott Valley FPD Chief Benny Austin (Director), Etna FD Chief Alan Kramer, Fort Jones FD Acting Chief John Shepherd, Scott Valley FPD AC Scott Frick, Scott Valley FPD AC Paul Buchter (Secretary).

Absent: Etna FD AC Dan Burbank.

• Guest comment(s)

No guests were present and no comments were submitted.

Approval of Minutes

10.03.19 meeting minutes

Oct. 03 minutes were reviewed, motion to approve made by Chief Kramer, 2nd by Acting Chief Shepherd.

Old Business

Item #1: Automatic Aid Agreement: Status from EFC.

Draft Auto Aid agreement has been presented to the EFC. Review at the EFC is ongoing.

1 Item #2: Valley Wide Joint Drill: Update from Benny Austin and Brooklyn Tupman. Continued discussion on layout of future drill and table top exercises.

Planning is ongoing. Acting Chief Shepherd visited the area and commented on condition of the area and potential for negative effects if fire impacted the area. Alliance group site visit to be planned in the near future. Discussion on community notifications and involvement.

Item #3: Mutual Aid Agreement: Ongoing discussion about an Alliance Mutual Aid Agreement that will be addressed based on received information on past agreements.

Continued discussion on mutual aid agreements. Chief Kramer brought the discussion to the Siskiyou County Chiefs Association and found that the county is in the process of updating the county mutual aid agreement. The Alliance decided to wait for the county agreement before proceeding.

1) Have the Automatic Aid Agreement signed and implemented by all agencies.

2) Have the Alliance send an official statement of formation to external sources (e.g., mutual aid agencies, hospitals, private agencies, and news release).

3) Draft an Alliance Mutual Aid agreement for approval and implementation.

Item #4: Personnel Assignments and Dual Membership Policy. Ongoing discussion on developing policies & protocols on sharing personnel and dual membership personnel reporting to incidents and assignments. Update from Scott Valley FPD AC Buchter on progress.

Continued discussion on sharing personnel and dual membership. The topic raised several scenarios in which field going personnel will require clarification. AC Buchter will continue working on a policy and protocols that will provide direction. A draft will be presented at the next Alliance meeting and when reviewed and if approved, be forwarded to the EFC.

Item #5: Social Gathering. Finalization of inter-departmental informal social gathering.

Finalized discussion and logistics for the gathering.

New Business

Item #1: Consistent Standard Operating Procedures (SOP’s). Create standard SOP’s throughout the departments to limit confusion, optimize cooperation and maximize efficiency.

Discussion on current standard operating procedures (SOP’s) and inconsistences between the three departments. This turned out to be a very large topic and it was decided to be addressed in manageable sections. The first SOP to be reviewed is PPE. A draft proposal will be presented at the next Alliance meeting:

2 • Standardized structure and wildland PPE compliment for personnel consistent across the three departments. • Standardized personal compliment consistent across the three departments.

Reports from Directors and Special Open Items to Report

No new reports were received from the directors. No items to report at this time.

Meeting Adjournment Director Austin called for an adjournment of the meeting at 4:38 pm, 2nd by Chief Kramer

NEXT MEETING SCHEDULED: November 15, 2019 @ 2:30 pm Fort Jones fire hall

Respectfully submitted, Paul Buchter Secretary

3 City Administrator Report October 2019

• Continue to work on Linda Romaine Wrongful Termination lawsuit. • Work with attorneys regarding PRA requests • Work with attorneys regarding the Christian Sherfy Claim • Continue to work on Scott Valley Fire and Rescue Alliance and Executive Fire Committee. • Continue negotiations and discussions with Etna Police Department and Siskiyou County Sheriff’s Office regarding new police services contract and dispatch fees. • Continue to work on Sewer Project Facility Design and Rate Study. Identified possible property to irrigate treated wastewater. • Continue work on Sewer Project with RWQCB. Implementing changes in treatment and collection • Work on Budget revisions. Will have new revised budget in November. • Ongoing discussions with Ray Smith regarding sewer and water hookups and hydrant placement • Work with Regional Board and State Board to update our reporting and Management Plan. File No- spill certification. • Collected bids and contracted with West Coast Paving to repair Butte Street lateral replacement. • Met with SCEDC regarding Audio Tour in Scott Valley • Contacted CRWA for electrical system audit. Inspector toured the town and is developing a report to provide suggestions to lower electrical costs throughout the Town. • Worked on resumes for PW operator • Work with Interim Fire Chief regarding Recruitment and Retention. Work on quarterly reports and Fire Dept budget with John. • Work on State mandated Housing Ordinances along with new Ordinance to restrict and oversee dilapidated nuisance properties in Fort Jones (i.e. Gwinn and Van Anderson) • Met and discussed Homeless center at old Gwinn house on Newton and Main with religious group interested in opening it here. • Continue to work on updating Accounting procedures and Department classifications. Work on Audit • Purchased and installed baby changing tables in City Hall. • Researched and wrote new grant for STIP project on Dale St and Mittan Way. • Submitted required documentation to County for COPS Grant and Prop 172 funding for police services. • Attended Siskiyou Economic Development Board meeting, attended LOLA meeting, attended Modoc War Audio guide, attended Dept of Transportation Architect and Engineer Oversight seminar.

Siskiyou County Economic Development Council November Report

November 4th featured the SEDC Quarterly Board Meeting from 3:00-5:00pm, which reported to invested jurisdictions, and local business industry, from the perspective of the SEDC Board of Directors. City Managers from Dunsmuir, Mt Shasta, Weed, Yreka and Fort Jones were in attendance, as well as representatives from large industry (timber, medical, brewing, bottling, lodging, banking). Guest speakers: Nathan Johnston (Nancy Driscoll Foundation) and Rachel Hatch (McConnell Foundation) spoke to the topic of “The role of Philanthropy in Economic Development” to over 60 attendees.

Small Business Development Center (Sean Smith)

The SBDC welcomes Fort Jones businesses to sign up for free SBDC services. The SBDC will connect businesses with free expert consultants to support nearly all functions of businesses planning. The next free SBDC workshop is a free four part webinar series to support Artesian Food Business, occurring on November 7, November 12, November 14th, and December 11th. Register at www.siskiyousbdc.org.

In an effort to support the business climate in small communities, Kory is interested in assembling a pro- business video featuring Fort Jones industry, businesses and assets, and a sharable PDF document to support business expansion and growth in Fort Jones. Kory would begin by scheduling business site visits in Fort Jones and the surrounding area, to photo, film and interview—which would generate video content and images for the video and the PDF project! We look forward to this project if it aligns with your interests.

Brownfield Sites (Alex McBride)

The SEDC actively wants your input on potential brownfield sites in Fort Jones that may benefit from a cleanup assessment project. https://www.siskiyoucounty.org/brownfieldinput

Tourism Economy- Discover Siskiyou (Niki Brown)

The Discover Siskiyou TBID has been renewed by a 5-0 vote via the Siskiyou Board of Directors. Thank you to the Fort Jones Council and community for support in the renewal process. Creative content director, Megan Peterson pitches stories and travel itineraries to reporters and influencers daily, and Discover Siskiyou is a reliable, current resource for tourism attraction to Siskiyou County.

Siskiyou Revitalization Network (Kory Hayden)

On October 23rd, representatives from across Siskiyou County toured Tulelake, CA to experience the Modoc War Audio tour, as an example of “an immersive GPS guided audio tour project”. This initial project, recently completed, paves the way for future GPS audio tours to be created, and hosted on the Voice Map app--Consider a route, topic and content that might benefit the Fort Jones Community and make a compelling audio tour (ie. The Stagecoach Route connecting Yreka, Fort Jones).

Kory Hayden Program Manager for Community and Investor Relations Siskiyou Economic Development 1512 South Oregon Street, Yreka, CA 96097 O: 530.842.1638 | C: 530.643.2456

Town Council City Administrator Chris Flynn, Mayor Karl Drexel, SDA Michelle DeCausmaker Kate Tasem City Clerk Mercedes Garcia Paula Basteyns Bill Beckwith

Request for Qualifications for As Needed, On Call Civil Engineering Services

A. Purpose and Background

Dear Interested Party: The Town of Fort Jones (Town) is seeking a statement of qualifications from engineering teams (Consultant) to provide On Call, As Needed Civil Engineering Services. These services will be on an intermittent basis. The Town has the intention to select and contract with more than one (1) Consultant for the services herein. Consultant to provide services encompassed in creating plans, specifications and/or designs for projects such as road and parking lot construction, drainage projects, park and playground designs, and traffic designs.

The purpose of this Request for Qualifications (RFQ) is to provide the Town with planning, specifications, estimates (PS&E), design and other related items when expedited services are needed. For each project for which services will be requested, the Town will issue a Task Order to one or more firms under the on call agreement and request a proposal.

The term of the as needed, on call services contract(s) shall be for two (2) years. The contract(s) may be extended for one (1) year at a time, after the initial two (2) years, with written agreement of the Town and the Consultant. The contract(s) may be extended until a five (5) year period is complete.

The Town supports the Disadvantaged Business Enterprise (DBE) program and encourages using disadvantaged firms when possible. The DBE program is intended to ensure a level playing field and provide equal opportunity. There is no DBE goal for participation in this RFQ. However, DBE goals will be given for the task orders if required.

B. Scope of Services

Services provided by Consultant will be on an intermittent, as needed, on call basis. The Consultant shall have staff qualified to conduct all necessary engineering work and written documents, including graphics.

Scope of Services include, but are not limited to the following tasks: • Preparation of plans, specifications, estimates (PS&E), reports and design for various projects including grading, drainage, structural, electrical, sewer, and storm drain water utilities. • Obtain subconsultants for other as needed professional engineering services related to environmental processes and surveying. • Attend kickoff and other meetings at the Town’s request.

11960 East Street • P.O. Box 40 • Fort Jones, Ca 96032 • 530 468-2281

The following are typical design items that the Town may request: • Street and Road Improvements • Parking Lot Design • Grading, Erosion Control, Drainage Plans • Water, Sewer, Storm Drain Underground Utility Plans • Traffic Plans during Construction, including detours • Hydrology and Hydraulics • Best Management Practices (BMPs) • Storm Water Pollution Prevention Plans (SWPPP) • Quantity Estimates

The scope may also include other engineering services to assist the Town. All work shall be in accordance with local, state and federal standards when applicable. Projects may use local, state or federal funding. For projects using federal funding, all federal provisions and requirements shall be followed.

All plans, specifications, designs, and graphics prepared under the terms of the Agreement with the Town shall be delivered to the Town and shall become property of the Town. Other work not required by the Town, such as notes, sketches, charts, computations, and other data shall be available upon request to the Town without restrictions or limitations.

C. Assignment of Work

The Town will assign work to any of the contracted firms as deemed necessary. All work shall be performed under the direction of a licensed professional engineer registered with the State of California. No subcontractors shall be utilized without prior authorization by the Town. The consultant will have a prescribed number of working days, indicated in the Task Order, to submit the requested proposal. Failure to submit the proposal by the prescribed time may cause the proposal to be rejected and another firm assigned the task.

When services are being requested, the Town will issue the Task Order to one or more of the firms under the on call agreement and request a proposal, including project understanding, fee rates for the completion of the tasks, proposed methods, hours to be spent on tasks, and a schedule including the time needed to complete the tasks. The Town will review proposals and will award the work based on qualifications for tasks and overall cost.

Project scheduling will be based on a task-to-task basis decided by the Town and Consultant. Any changes in the schedule must have prior authorization by the Town’s Public Works staff. Retention of 5% will be withheld from each pay estimate. The final payment and released retention will be paid when all tasks are complete and the Town has received all essential documents.

The first Scope of Work for the qualified Engineering Team is to provide the Preparation of plans, specifications, estimates (PS&E) and design of a Safe Routes to School and Park under SB1 or STIP for curbs, gutter and sidewalk for Newton, Carlock and Mathews Streets, not to exceed $45,000.

D. Schedule Statements are due on November 14, 2019 before 5:00 PM either in person at 11960 East St Fort Jones, or via email [email protected]. Onsite inspections can be made by appointment.

11960 East Street • P.O. Box 40 • Fort Jones, Ca 96032 • 530 468-2281 E. Town Provided Work and Information

If requested by Consultant, The Town of Fort Jones will provide the following: • Town of Fort Jones Standard Plans • Recorded maps showing parcel boundary information • Topographic information if available • Any previously completed plans or reports • Codes specific to Fort Jones

F. Selection Criteria and Process

The contract(s) will be awarded on the basis of demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required. There may be interviews for the top firms. Statements will be reviewed by select Town staff members and the City Administrator. The Town will score each of the following criteria on a scale of 1-5 which will be multiplied by the weighted values, with 1 being below average and 5 being exceptional. Town Staff will rate statements as seen in the following table:

Criteria Weight Factor Rating (1-5) Weighted Rating

A. Understanding of Work to be Done 0.10

B. Responsiveness to Request for Qualifications 0.05

C. Appropriateness and Acceptability of Approach and Work Plan, Ability to Develop Proposals for Task Orders 0.15

D. Ability to Complete Task Orders in a Timely Manner 0.15

E. Qualifications of the Firm, Consultant, and Assigned Staff 0.10

F. Knowledge of and Experience with Similar Work 0.15

G. Local Experiences & Knowledge 0.15

H. References 0.05

I. Rating and Ranking of Interview (if conducted) 0.10

Total Score: Comments:

11960 East Street • P.O. Box 40 • Fort Jones, Ca 96032 • 530 468-2281 Engineering Firm Contact RFQ Amount

Bennett Engineering Trin Campos X 1082 Sunrise Avenue, Suite 100, Roseville, CA 95661 [email protected] 916-842-7154 916-771-6157

RICK Engineering X 2525 East Bidwell Street Folsom, CA 95630 t: 916.638.8200 [email protected]

Mt Shasta Engineering Nicolas Riddle PE X 508 Chestnut St. – Suite 3 DBE micro Mount Shasta, CA 96067 530-918-8074 [email protected]

PACE Engineering, Inc. Fred Lucero X 1730 South Street Redding, CA 96001 1-530-244-0202 [email protected]

Stewart Engineering Roger Ellicock PE X PO Box 990010 Redding, CA 96099-0010 530.244.8464 | FAX: 530.244.8462 [email protected]

Realm Civil Engineering Jason X 1767 Market Street, Suite C Redding, CA 96001 Phone: 530.526.7493 [email protected]

E & S Engineers and Surveyors, Inc. Morgan Eastlick X dba: Bray and Associates 329 W. Miner St. Yreka, CA96097 t: 530 842-6813 [email protected]

CONSENT CALENDAR

Fort Jones City Council Special Meeting October 21, 2019

The regular meeting of the Fort Jones City Council was called to order by Mayor Pro-Tem Michelle DeCausmaker at 7:00 p.m. In addition to Mayor Pro-Tem Michelle DeCausmaker, council members present included Kate Tasem, Mercedes Garcia and Bill Beckwith. Mayor Chris Flynn was not in attendance.

Also present: City Administrator Karl Drexel and City Clerk Paula Basteyns.

Mayor Pro-Tem Michelle DeCausmaker led the flag salute.

Public Comment: Brenda Mendenhall asks the status of the Fort Jones Fire Department investigation. Karl Drexel confirms the council received a report from the attorney stating the investigation is complete. Julia Collie-Mason comments regarding the investigation and informs the case has been taken beyond the city. Mason goes on to say the SAFER Grant was wrongfully appointed to another person which goes against the rules of the grant. She also comments the grant is not being worked as intended. Virginia Montenegro asks is the dip on Butte Street can be filled. Karl Drexel assures the job is scheduled to repair the street. Wendy Lambert reports the citizens of Fort Jones are calling for the immediate resignation of council member Bill Beckwith. Witnesses claim he has violated the Brown Act. A formal case has been filed with the S.C.S.O. and will be forwarded to the District Attorney’s office. Julie Morgan requests clarification regarding who is financially responsible for the SAFER GRANT. Kevin Hullquist of the Fort Jones Lions Club requests $500.00 be donated toward the purchase of a wood hauling trailer. The request will be added to the November 12, 2019 Agenda. Paula Johnson asks if anything can be done about the rental acquiring junk on Newton Street. The shared access is blocked with junk and debris and has become a problem for neighbors.

Discussion/Reports: Non-Action Items:

A} Sheriff Department Monthly Report Report submitted in council packet. S.C.S.O. Representative not present. Mayor Pro-Tem Michelle DeCausmaker reads the stats for the month of September 2019.

B} Fire Department Monthly Report Interim Fire Chief John Shepherd reads stats for the month of September 2019. 35 calls total. 26 calls outside the city limits. 9 calls within the city limits.

C} SVRA Monthly Report Karl Drexel provides highlights from report provided in council packet.

D} Public Works/Code Enforcement Monthly Report Report provided in council packet. Dusty DelCarlo responds to questions from the council regarding recent training. Testing equipment must be purchased by the city to test devices on Marble View and various locations. A cross connection program should be put into place so contaminates are not brought into the drinking water. Laterals on Don Street require grant monies in order to bring up to code. Homeowners are having to call Duane’s Drain to flush lines two to three times a year.

E} City Administrators Report Karl Drexel summarizes from report provided in council packet. A property is needed to irrigate with year round to keep from having a percolation pond next to the river. Mid-year budget revisions will be presented in November. A parcel on main street requires a hydrant. The audit will require another list of documents submitted before completion. The Administrator noted that with the SB2 Grant Application presented at this meeting for $160,000, if approved by the City Council, brings the total of money brought in, found or applied to on behalf of the City by KD Management Services to $479K

F} Siskiyou Economic Development Council Report- Representative not present.

Consent Calendar: Kate Tasem motions to approve the Consent Calendar. Bill Beckwith seconds the motion. No discussion. Motion passed with unanimous vote.

Discussion/Reports: Action Items:

1. Review and Approve Duerr Use Permit Gene Duerr proposes to add a park model modular home to the lot located at 11918 East Street. Bill Beckwith motions to approve the use permit. Kate Tasem seconds the motion. No discussion. Motion passed with unanimous vote.

2. Review and Adopt Resolution 1068 Authorizing City Administrator to apply for SB2 grant of $160,000 for General Plan update Mercedes Garcia motions to adopt Resolution 1068 Authorizing City Administrator to apply for SB2 grant. Kate Tasem seconds the motion. No discussion. Motion passed with unanimous vote.

3. Review and Adopt Employee Handbook revisions Tabled

4. Review revised Etna Police Contract Karl Drexel explains the recent revisions to the original draft contract. The budget was 164K per year and is now 166K per year which includes 2 Full-Time Officers for the town of Fort Jones a Part-Time Community Service Officer and Detective to share with The City of Etna.

5. Review and Approve MOU with County for Library Services Kate Tasem motions to approve the MOU with Siskiyou County for Library Services. Bill Beckwith seconds the motion. No discussion. Motion passed with unanimous vote.

6. Review and Approve sale of Ladder Truck Kate Tasem motions to Approve the sale of Ladder Truck 1320. Bill Beckwith seconds the motion. No discussion. Motion passed with unanimous vote.

PUBLIC HEARINGS: Open Public Hearing/Staff Report/Public Comments/Close Public Hearing/Board Comments/Vote Mayor Pro-Tem Michelle DeCausmaker calls to open Public Hearing.

1. First Reading/Approval and Public Hearing for Ordinance 2019-1 proposed Amendment to Ordinance Title 18.00- Zoning regarding Chapter 18.46.00 Emergency Shelter Requirements. Karl Drexel explains this Ordinance sets up the ability for the council to accept or deny proposals. Mercedes Garcia motions to introduce Ordinance 2019-1, an Ordinance of the city council of the Town of Fort Jones, establishing requirements for emergency shelter for homeless persons/households. Bill Beckwith seconds the motion. No discussion. Motion passed with unanimous vote.

2. First Reading/Approval and Public Hearing for Ordinance 2019-2 proposed Amendment to Ordinance Title 18.00- Zoning regarding Chapter 18.08.185 Emergency Shelter Definition. Kate Tasem motions to introduce Ordinance 2019-2, an ordinance of the city council of the Town of Fort Jones establishing the definition of emergency shelter for homeless persons. Mercedes Garcia seconds the motion. No discussion. Motion passed with unanimous vote.

3. First Reading/Approval and Public Hearing for Ordinance 2019-3 proposed Amendment to Ordinance Title 18.00- Zoning regarding Chapter 18.52.00 Accessory Dwelling Units. Karl Drexel explains this is the third of five required ordinances that the state requires in order to get funding for general plan. Bill Beckwith motions to introduce Ordinance 2019-3, an ordinance of the city council of The Town Fort Jones, establishing the accessory dwelling unit requirements. Mercedes Garcia seconds the motion. No discussion. Motion passed with unanimous vote.

4. First Reading/Approval and Public Hearing for Ordinance 2019-4 proposed Amendment to Ordinance Title 18.00- Zoning regarding Chapter 18.54.00 Reasonable Accommodation Policy. Karl Drexel explains this is the fourth of the five required ordinances. Kate Tasem asks if Siskiyou County has jurisdiction over the city’s building codes. Karl Drexel responds that the Town of Fort Jones relies on Siskiyou County to provide building codes but, it is the city’s responsibility to have ordinances in place. The county contract has expired and a new contract is pending. Kate Tasem motions to introduce Ordinance 2019-4, an ordinance of the city council of The Town of Fort Jones, establishing reasonable accommodation procedures for disabled persons. Bill Beckwith seconds the motion. No discussion. Motion passed with unanimous vote.

5. First Reading/Approval and Public Hearing for Ordinance 2019-5 proposed Amendment to Ordinance Title 18.00- Zoning regarding Chapter 18.36.00 Affordable Housing Incentives and Density Bonus. Karl Drexel explains this ordinance sets the percentage of low income or moderate income in a development and the density bonus involved. H.C.D will review and provide their acknowledgment of what this does but, it must be in order beforehand. Bill Beckwith motions to introduce Ordinance 2019-5, an ordinance of the city council of the Town of Fort Jones, establishing the affordable housing incentive and density bonus procedures. Mercedes Garcia seconds the motion. No discussion. Motion passed with unanimous vote.

6. First Reading/Approval and Public Hearing for Ordinance 2019-6 proposed Amendment to Ordinance Title 15.00- Building and Construction regarding Chapter 15.30.00 Abandoned, Accessible, and Distressed Property. Karl Drexel explains this ordinance specifically addresses nuisance and/or vacant houses. The property owners are required to register and maintain the properties. Failure to comply results in substantial fines. Bill Beckwith motions to introduce Ordinance 2019-6, an ordinance of the city council of The Town of Fort Jones, establishing abandoned, accessible and distressed property requirements. Kate Tasem seconds the motion. No discussion. Motion passed with unanimous vote.

7. First Reading/Approval and Public Hearing for Ordinance 2019-7 proposed Amendment to Ordinance Title 18.00- Zoning regarding Chapter 18.20.00 Manufactured/Mobile Home Residential Use Requirements. Mercedes Garcia motions to introduce Ordinance 2019-7 with the amendment of changing it to a maximum of 25 years old, an ordinance of the city council of the Town of Fort Jones, establishing the manufactured/mobile home requirements. Kate Tasem seconds the motion. No discussion. Motion passed with unanimous vote.

CLOSE PUBLIC HEARING: Michelle DeCausmaker calls to close Public Hearing.

STAFF COMMENTS: No comments.

COUNCIL MEMBER COMMENTS: Michelle DeCausmaker speaks in honor of former Mayor Jan Baker who recently passed away. A burning candle and photo of Jan Baker were on display during the entire meeting. Kate Tasem acknowledges and thanks Michelle DeCausmaker, Karen Whitehead and Madeleine Ayres for the wonderful reception honoring local artist Gary Pollard. The reception took place before the city council meeting. The wood seal created by Mr. Pollard and a plaque were placed on a wall in the city hall. Gary Pollard attended the reception.

Meeting adjourned at 8:34 p.m.

Attest:

______Paula Basteyns, City Clerk

Approved:

______Mayor Pro-Tem – Michelle DeCausmaker

DISCUSSION / REPORTS

ACTION ITEMS THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: DISCUSSION AND ACTION REGARDING THE LIONS CLUB REQUEST FOR FUNDING

BACKGROUND:

The Fort Jones Lions Club has been providing emergency firewood delivery in Fort Jones and the surrounding areas for those in need. They have decided to purchase a Versatile 5X8 Dump trailer in order to deliver the firewood in the future. The Lions Club has asked the Town of Fort Jones to help in the purchase of the trailer, in addition to their fund raisers, of $500.

RECOMMENDATION:

Staff recommendation is to support the purchase of a dump trailer for emergency firewood deliveries by providing $500.

11960 East Street ● P.O. Box 40 ● Fort Jones, CA 96032 ● 530 468-2281

THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: DISCUSSION AND ACTION REGARDING THE LIONS CLUB REQUEST FOR A “NO OBJECTION” LETTER FOR CHRISTMAS PARADE

BACKGROUND:

The Fort Jones Lions Club has been Sponsoring the Christmas Parade on Main Street for several years. It is a widely attended event and has been a great success in previous years. This year the Lions have asked for a “No Objection” letter from the Town of Fort Jones that the Council does not object to having the parade. I have drafted the attached letter for your review and approval.

RECOMMENDATION:

Staff recommendation is to approve the attached “No Objection” letter to allow the Lion’s Club to put on another Christmas Parade on Main Street providing they have all of the necessary approvals and permits to encroach on Highway 3.

11960 East Street ● P.O. Box 40 ● Fort Jones, CA 96032 ● 530 468-2281

Town Council City Administrator Chris Flynn, Mayor Karl Drexel, SDA Michelle DeCausmaker Kate Tasem City Clerk Mercedes Garcia Paula Basteyns Bill Beckwith

October 31, 2019

Fort Jones Lions Club 11960 East Street Fort Jones CA 96032

Attn: Steve Robeson, Secretary RE: Christmas Parade December 14, 2019

Dear Mr. Robeson,

Please accept this letter from the Town of Fort Jones providing “No Objections” on the part of the Town of Fort Jones to holding the Lions Club Christmas Parade on December 14, 2019, providing all permits have been successfully obtained by the Lions Club prior to the event and Special Event Insurance has been procured naming the Town of Fort Jones as additional insured. Thank you.

Respectfully,

Karl Drexel City Administrator

11960 East Street • P.O. Box 40 • Fort Jones, Ca 96032 • 530 468-2281 THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: APPROVE THE APPOINTMENT OF JOHN SHEPHERD AS PERMANENT FIRE CHIEF AND RECRUITING AND RETENTION COORDINATOR UNDER SAFER GRANT

BACKGROUND:

After Christian Sherfy resigned as Fire Chief from the Fort Jones Volunteer Fire Department and Chris Blockman resigned as the Recruiting and Retention Coordinator under the SAFER Grant, I appointed John Shepherd as Interim Fire Chief and Recruiting and Retention coordinator. John has provided the necessary leadership to perform both positions admirably. He has also represented the Town of Fort Jones as the Interim Fire Chief in the Scott Valley Fire and Rescue Alliance Chiefs committee very well. He has been active in the establishment of the SVFRA and is well known and supported in the Valley. As the Recruiting and Retention Coordinator, John has brought back volunteers that had left the department, and has been working with me learning the reporting process for the FEMA grant.

RECOMMENDATION:

I recommend that the Council approve Interim Chief and Interim R&R Coordinator, John Shepherd, to the permanent position of Fire Chief and R&R Coordinator effective immediately. This move will save the City over $500 per month in Chief’s stipend and will also help cover the personnel costs that were not figured into the original grant application, by over $1,500 per month.

11960 East Street ● P.O. Box 40 ● Fort Jones, CA 96032 ● 530 468-2281 THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: REVIEW AND ADOPT EMPLOYEE HANDBOOK

BACKGROUND: The Handbook Committee was established by the City Council to review and revise the outdated Employee Handbook. They met on several occasions and reported recommended changes to the handbook after their first few meetings. They, and the Council, agreed to continue with the whole handbook rather than the first few policies they reviewed. They had additional meetings and have developed revisions throughout the Employee Handbook. The original and revised Employee Handbooks are attached for your review and revisions. RECOMMENDATION:

Staff recommendation is to review and discuss the revised Handbook and submit any additional revisions as necessary and adopt the proposed Employee Handbook.

11960 East Street Ï P.O. Box 40 Ï Fort Jones, CA 96032 Ï 530 468-2281

Employee Handbook Committee Report

Date: 07-31-2019

The committee met on the 18th of July at the Fort Jones Community Center. The committee consisted of Liz Chandler Julie Morgan, Kate Tasem and Mercedes Garcia.

The committee decided to start from the beginning of the handbook going in order page by page.

The committee came to the following conclusions:

Page 1: Introductory Statement and At-Will Employment Status - No changes

Page 2: Integration Clause and the Right to Revise – No changes

Page 3: Acknowledgement of Receipt – Move to back of handbook.

Page 4: Equal Employment Opportunity Statement – No changes

Page 5: Unlawful Harassment – Change

Paragraph #3 – 1st sentence reads: If you believe that you have been unlawfully harassed, provide a written complaint to your own or any other Town representative, as soon as possible after the event.

Proposed Change: If you believe that you have been unlawfully harassed, provide a written complaint to your supervisor, commissioner or any other Town representative, as soon as possible after the event.

Paragraph #3 – sentences 3 and 4 read: Supervisors will refer all harassment complaints to the Town Council. The Town will immediately undertake effective, thorough and objective investigation of the harassment allegations.

Proposed Change: Supervisors or commissioner will refer all harassment complaints to the Town Council or Administrator. The Town Council/Administrator will immediately undertake an effective, thorough and objective investigation of the harassment allegations.

Paragraph #4 – 1st and 2nd sentence reads: If the Town determines that unlawful harassment has occurred, effective remedial action will be taken in accordance with the circumstances involved. Any employee determined by the Town to be responsible for unlawful harassment………

Proposed Change: If the Town Council determines that unlawful…… Any employee determined by the Town Council to be responsible for unlawful…. Page 6: New Hires – Change

Paragraph #2 – sentence 1 reads: Upon completion of the introductory per iod, the City Council will review your performance.

Proposed Change: Upon completion of the introductory period, the Town Council/Administrator will review your performance.

Page 6: Regular Employees – Change

1st sentence reads: Employees who have completed their introductory period of employment should be denominated “regular” employees.

Proposed Change: Employees who have completed their introductory period of employment should be considered “regular” employees.

Page 7: Part-Time Employees – Change

1st sentence reads: Part-time employees are those who are scheduled to and do work less than 40 hours per week.

Proposed Change: To remove “and do” so that sentence would read: Part time employees are those who are scheduled to work less than 40 hours per week.

Page 7: Job Duties – Change

Paragraph #1 – 1st sentence reads: During the introductory period, your supervisor will explain you job responsibilities and performance of standards expected of you.

Proposed Change: During the introductory period, your supervisor will explain your job responsibilities……

Page 7: Work Schedules – already presented for changes.

Page 8: Meals and Rest Periods – Change

Paragraph #1 reads: Employees are provided with a 1-hour meal period, to be taken approximately in the middle of the workday. Employees are allowed ten-minute rest periods for every four hours of work or major portion thereof. Your supervisor will schedule your meal and rest periods.

Proposed Change: Employees are provided with a 1-hour meal period, to be taken approximately in the middle of the workday. Town Hall employees will alternate their 1-hour meal period so that there is always an employee in the office. Employees are allowed ten-minute rest periods for every four hours of work or major portion thereof. (Remove the last sentence)

Page 8: Time Keeping Requirements – Change

Last sentence reads: Any errors on your timesheet should be reported immediately to your supervisor, who will attempt to correct legitimate errors. Proposed Change: Any errors on your timesheet should be reported immediately to your supervisor/commissioner, who will attempt to correct legitimate errors.

Page 8: Payment of Wages, Overtime, Wage and Hour Compliance – Change

Reads: Paydays are on the last Friday of each month.

Proposed Change: Paydays will be every other Friday. Employee Handbook Committee Report

Date: 27 Aug 2019

The committee met on the 7th and the 14th of August at the Fort Jones Community Center. The committee on the 7th consisted of Liz Chandler, Julie Morgan, Kate Tasem and Mercedes Garcia. The meeting on the 14th consisted of Julie Morgan, Kate Tasem and Mercedes Garcia and was our last meeting.

The committee came to the following conclusions:

Page 9: Overtime – Change

Paragraph #1 – sentence 4 reads: A supervisor must previously authorize all overtime work.

Proposed Change: Your supervisor/City Administrator must have previously authorized all overtime work.

Page 10: Performance Evaluations – Change

Paragraph #1 – sentence 2 reads: Your supervisor who will discuss it with you will conduct the review.

Proposed Change: Your supervisor/City Administrator will conduct the review and then discuss it with you.

Paragraph #2 – sentence 4 reads: Salary increases and promotions are solely within the discretion of the Town Council and depend on many……

Proposed Change: Salary increases and promotions are solely within the discretion of the Town Council and depend on many……

Paragraph #2 – sentence 5 reads: After the review you will be required to sign the evaluation report simply to acknowledge that it has been presented to you and discussed with you by your supervisor, and that you are aware of its contents.

Proposed Change: After the review you will be required to sign the evaluation report simply to acknowledge that it has been presented to you and discussed with you by your supervisor/City Administrator, and that you are aware of its contents.

Page 11: Open Door Policy – Change

Paragraph #1 – last sentence reads: We ask that you take your concerns first to your supervisor, following these steps: Proposed Change: We ask that you take your concerns first to your supervisor/ City Administrator, following these steps:

Step #1 reads: Within a week of the occurrence, bring the situation to the attention of your immediate supervisor who will then investigate and provide a solution or explanation.

Proposed Change: Within a week of the occurrence, bring the situation to the attention of your immediate supervisor or City Administrator who will then investigate and provide a solution or explanation.

Step #2 reads: If the problem persists, you may put it in writing and present it to the City Clerk who will investigate and provide a solution or explanation. It is recommended that you bring the matter to the City Clerk as soon as possible after you believe that your immediate supervisor has failed to resolve the matter.

Proposed Change: If the problem persists, you may put it in writing and present it to the City Clerk/City Administrator who will investigate and provide a solution or explanation. It is recommended that you bring the matter to the City Clerk/City Administrator as soon as possible after you believe that your immediate supervisor/City Administrator has failed to resolve the matter.

Page 12: Standard of Conduct – Change

Paragraph #1: …….or the approval by his/her supervisor, will voluntarily………

Proposed change: …..supervisor/City Administrator, ……….

#12 reads: Insubordination, including but not limited to failure or refusal to obey the orders or instructions of a supervisor, or the use of abusive or threatening language toward a supervisor.

Proposed Change: Insubordination, including but not limited to failure or refusal to obey the orders or instructions of a supervisor or the City Administrator, or the use of abusive or threatening language toward a supervisor or the City Administrator.

#14 reads: Failure to notify a supervisor when unable to report to work.

Proposed Change: Failure to notify your supervisor or City Administrator when unable to report to work.

Page 13: Drug and Alcohol Abuse - No Change

Page 14: Drug and Alcohol Abuse Continued – Change

Proposed Change: Remove the “I have read and understand this policy” at the bottom of the page and remove the signature line.

Reason for the proposed change is that the whole handbook is to be signed at the end. This is acknowledging they have read and understand the whole book. There is no need to have it after this policy. Page 15: Punctuality and Attendance – Change

Paragraph #3 – sentence 3 reads: Employees also must inform their supervisor with an honest reason or explanation.

Proposed Change: Employees also must inform their supervisor/City Administrator with an honest reason or explanation.

Paragraph #5 – sentence 1 reads: If you fail to report for work without notification to your supervisor and your absence continued for a period of three days,……..

Proposed Change: If you fail to report for work without notification to your supervisor/City Administrator and your absence continued for a period of three days,……..

Page 15: Personal Standards – Change

Paragraph #1 – sentence 4 reads: Supervisors may issue more specific guidelines.

Proposed Change: Supervisors/City Administrator may issue more specific guidelines.

Page: 15 and 16: Customer Relations – Change

Paragraph #1 – sentence 2 reads: ……problem, the supervisor should be called immediately.

Proposed Change: ……problem, the supervisor/City Administrator should be called immediately.

Page 16: Operational Considerations – No Change

Page 17: Employee Benefits – Holidays – Change

Holidays read:

When a holiday falls on a Saturday or Sunday, it is usually observed on the following Monday. However, the Town may close on another day or grant compensating time off instead of closing. Holiday observance will be announced in advanced.

Eligibility for holiday pay begins after the completion of the introductory period.

To be eligible for holiday pay, you must be regularly scheduled to work on the day on which the holiday is observed and must work your regularly scheduled working day immediately preceding and immediately following the holiday, unless and absence on either day is approved in advance by your supervisor. If you are required to work on a paid scheduled holiday you will receive a paid day off at a time to determined by your supervisor.

Proposed Change: To adopt City of Etna’s policy which reads….

Full-time employees are entitled to twelve eight-hour holidays in a calendar year and part-time employees who work a schedule of more than twenty (20) hours per week are entitled to twelve holidays at a proportionate rate.

The City Clerk/City Administrator will distribute a list of paid holidays, approved by the Town Council, prior to January 1st of each year. When a holiday falls on a Saturday or Sunday, it is usually observed on the following Monday. However, the Town may close on another day or grant compensating time off instead of closing. Eligibility of holiday pay begins after the completion of the probationary period.

Employees receive the following paid holidays:

1. January 1st – New Year’s Day 2. Martin Luther King Day 3. President’s Day 4. Memorial Day – last Monday in May 5. July 4th – Independence Day 6. Labor Day – September 7. Columbus Day – October 8. November 11th – Veterans Day 9. Thanksgiving Day – November 10. Day after Thanksgiving Day 11. December 25th – Christmas Day 12. December 26th – Day after Christmas When a holiday falls on a Sunday, Monday will be observed as the paid holiday. When a holiday falls on a Saturday, the preceding Friday will be observed as the paid holiday. Employees who work on an official holiday shall receive holiday compensation at straight time the hours worked in addition to receiving their regular pay.

To be eligible for holiday pay, you must be regularly scheduled to work on the day on which the holiday is observed and must work your regularly scheduled working day immediately preceding and immediately following the holiday, unless an absence is approved in advance by your supervisor/City Administrator.

Page 17: Vacations – Change

Paragraph #3 – sentence 2 reads: Vacation schedules should be coordinated and cleared with your supervisor.

Proposed Change: Vacation schedules should be coordinated and cleared with your supervisor/City Administrator.

Last sentence of page 17 reads: An employee whose employment terminates will be paid for accrued unused vacation days on a pro-rata basis. Proposed Change: An employee whose employment terminates will be paid for accrued unused vacation days on a pro-rated basis.

Page 18: Insurance Benefits – Change

Medical Insurance – sentence 2 and 3 reads: All employees who work at least 20 hours per week are eligible for medical coverage.

All eligible employees are employees are eligible for medical coverage after the introductory period.

Proposed Change: All employees who work at least 32 hours per week are eligible for medical coverage.

All eligible employees are employees are eligible for medical coverage after the 6- month introductory period.

Paragraph regarding premiums: No change but would like to insert after this the proposed medical benefits coverage that was previously presented.

Paragraph #5 – 1st sentence reads: In the event of an increase in medical insurance premium rates, all employees may be required to contribute to the cost of increased premiums to retain coverage.

Proposed Change: In the event of an increase in medical insurance premium rates, all employees will be required to contribute to the cost of increased premiums to retain coverage.

Deferred Compensation Plan – 2nd sentence reads: For more information regarding eligibility, contributions, benefits and tax status, contact the city clerk.

Proposed Change: For more information regarding eligibility, contributions, benefits and tax status, contact the City Clerk/City Administrator.

Deferred Compensation Plan – paragraph #2 reads: From day one of employment the employee may contribute to the deferred compensation plan. After two years of active service if the employee is contributing up to 5% the Town will match the employee’s contribution. After 4 years of active service, if the employee contributes up to 10%, the Town with match the employee’s contribution. After 6 years of active service, if the employee contributes up to 12.5%, the Town will match to employee’s contribution.

Proposed Change: To insert the previously submitted proposal after the first sentence.

Page 19: Sick Leave – Change

: The Town offers paid sick leave to regular employees who have completed their introductory period. After completion of your introductory period, you accrue paid sick leave at the rate of ½ month per year. Accrued sick leave does carry over from year to year. The Town does not provide pay in lieu of unused sick leave. You may accrue up to 6-months sick leave.

Proposed Change: The Town offers paid sick leave to regular employees who have completed a 90-day introductory period. After completion of your introductory period, you will accrue paid sick leave as follows:

After 90-day introductory period: 5 days

Years 1 thru 4 = 10 days on each anniversary date

Years 5 thru 9 = 15 days on each anniversary date

Year 10 and after = 20 days on each anniversary date

Accrued sick leave does carry over from year to year. The Town does not provide pay in lieu of unused sick leave. You may accrue up to 6-months sick leave.

Page 19: Leaves of Absence – Change

Paragraph #1 – sentence 1 and 2 reads: It is important to request any leave in writing as far in advance as possible, to keep in touch with your supervisor during your leave, …….. If your leave expires and you have not contacted your supervisor or the Town, ……

Proposed Change: It is important to request any leave in writing as far in advance as possible, to keep in touch with your supervisor/City Administrator during your leave, …….. If your leave expires and you have not contacted your supervisor/City Administrator or the Town, ……

Page 20: Medical Leaves

Second sentence page 20 reads: Your supervisor will supply you with a form for your doctor to complete, ……

Proposed Change: Your supervisor/City Administrator will supply you with a form for your doctor to complete, ……

Page 20: Pregnancy-Related Disability Leave – Change

Paragraph #2 reads: All female employees should advise the City Clerk of their intent to take pregnancy leave as soon as possible. The individual should make an appointment with the City Clerk so that the clerk may explain the following:

Proposed Change: All female employees should advise the City Clerk/City Administrator of their intent to take pregnancy leave as soon as possible. The individual should make an appointment with the City Clerk/City Administrator so that the following can be explained.

Page 21: Family Leave – Change #1 reads: If the need for leave is foreseeable, the employee must provide reasonable advance notice to his/her supervisor or the City Clerk, who will notify the City Council….

Proposed Change: If the need for leave is foreseeable, the employee must provide reasonable advance notice to his/her supervisor/City Administrator or the City Clerk, who will notify the City Council….

Page 21: Bereavement Leave – Change

Leave reads: In the event of the death of your current spouse, child, parent, legal guardian, brother, sister, grandparent, grandchild, or mother-, father-, sister-, brother-, son- or daughter-in-law, you may take up to 5 consecutive scheduled work days off with pay on the approval of the Town. Your supervisor may approve additional unpaid time off.

Proposed Change: Adopt City of Etna’s Bereavement Leave Policy

Full-time regular or part-time regular employees may use up to five (5) days of earned sick or vacation leave to arrange and/or attend funeral activities when a death occurs in the immediate family. “Immediate family” means husband, wife, domestic partner, father, mother, daughter, son, sister, brother, grandparent, grandchild, step grandparents, step grandchildren, step brothers, step sisters, step sisters, step children, and the immediate family of the spouse, or any relative currently residing in the employee’s household.

Time for attendance at the funeral of non-relatives may be granted without pay by the immediate supervisor/City Administrator. The employee may also use personal time such as vacation leave.

Page 22: Personal Leave, Military Leave and Jury Duty – No Change

Page 22/34: Additional Time-off Provisions – Change

1st paragraph – last sentence reads: Where possible, the employee shall give his/her supervisor at least two days notice that time off is needed.

Proposed Change: Where possible, the employee shall give his/her supervisor/City Administrator at least two days notice that time off is needed.

Page 23: External Employee Education – Change

1st paragraph – last sentence reads: Reimbursement policies regarding these expenses should be discussed with the City Clerk in advance.

Proposed Change: Reimbursement policies regarding these expenses should be discussed with the City Clerk/City Administrator in advance.

Insert a page 24: Use of Social Networking Policy

POLICY

Policy of the Town of Fort Jones to manage the dissemination of information through social networking sites, blogs, microblogs, and virtual worlds that are via the Internet.

PURPOSE

To guarantee professionalism and privacy rights of department employees, volunteers, patients, fire victims and the public we serve. The following procedure shall apply to any employee’s or volunteer’s usage of the various social networking sites, blogs, microblogs, and virtual worlds.

PROCEDURE

1. No employee or volunteer shall use any social networking website, blog, microblog, virtual world, or any other form of electronic communication or media to disclose, discuss, disseminate, or comment on any information they gained as the result of their employment with the Town of Fort Jones. Electronic media includes, but is not limited to; digital photos, videos, audio recordings, and digital information. Social networking sites include, but are not limited to Facebook, Myspace, LinkedIn, and YouTube. Microblogs include, but not limited to, twitter. Virtual worlds include but are not limited to Second Life and World of Warcraft. 2. No employee or volunteer shall use any form of digital or electronic communication to disclose or record any information for personal use that depicts the Town of Fort Jones, its employees, daily work activity or other sensitive information. 3. All reports, photography, videos, recordings or information created or obtained by an employee or volunteer while on-duty shall be considered work product and are property of the Town of Fort Jones. Disclosure of this information will be handled according to applicable laws and department/town policies. 4. No employee or volunteer shall use or post any Town of Fort Jones uniform, patch, insignia, symbol, trademark, or confidential information on a social networking site, blog, microblog, or virtual world without the prior written authorization of the Town of Fort Jones or designee. 5. Employees or volunteers using social networking sites, blogs, microblogs, and virtual worlds shall clearly state that they are communicating their own viewpoints and are not a recognized representative of the Town of Fort Jones. 6. Employees conduct while using social networking sites, blogs, microblogs, and virtual worlds are subject to all applicable sections of the policies governing employee behavior and actions. 7. Employees who are using social networking sites, microblogs, blogs and virtual worlds to conduct investigations may be granted exemptions from the policy governing normal usage.

Page 25: Insert Page 3 – Acknowledgement of Receipt

THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: REVIEW AND APPROVE ETNA POLICE SERVICES PROPOSAL AND AUTHORIZE ADMINISTRATOR TO ENTER INTO CONTRACT

BACKGROUND: The Town of Fort Jones approved moving forward with contracting with Etna for Police Services. Attached is the revised proposed contract for Police Services to Fort Jones with the Etna Police Department, reviewed and revised by legal counsel. This is has been revised by the Etna City Council and contains a revised budget. I have been assured we will have a contract that embodies all of our requirements, including on site presence, animal control, code enforcement, traffic, nuisance removal, etc. and this Draft contract seems to encompass all of the services requested. Although the Financial component seems reasonable for two and a half officers, it will be prorated for the last 6 months of the fiscal year and open to negotiations prior to renewal for next year.

The 90 day Notice to the County for Law Enforcement Services expires on December 12, 2019 and the Agreement with Etna starts on December 12, 2019. RECOMMENDATION:

Staff recommendation is to review and approve the proposed Contract with Etna Police Department for Police Services and proceed with entering a prorated 6 month contract as soon as possible and authorize the City Administrator to negotiate an annual contract to follow starting on July 1, 2020.

11960 East Street Ï P.O. Box 40 Ï Fort Jones, CA 96032 Ï 530 468-2281 Karl Drexel

From: Margaret Long [[email protected]] Sent: Friday, September 27, 2019 8:06 PM To: [email protected] Subject: Ft. Jones/Etna Contract Attachments: Etna Fort Jones MOU Law Enforcement Redlined.docx

Attached in the red‐lined version of the agreement. To prevent any conflict, this was reviewed by attorney Jason Epperson.

Please let me know if you have any questions.

1

TH E TOW N OF FOR T JON E S

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: REVIEW AND ADOPT RESOLUTION 1070 AUTHORIZIING THE CITY ADMINISTRATOR TO APPLY FOR $166,000 STIP FUNDS FOR ROAD IMPROVEMENT DALE ST AND MITTAN WAY

BACKGROUND:

The State of California, Department of Transportation (Caltrans) issued a Notice of Funding Availability (NOFA) for its State Transportation Improvement Program (STIP). Fort Jones already has a STIP grant for the Pedestrian Improvements for Carlock, Mathews and Newton streets for sidewalks and gutters. That plan also included repaving Dale St. and Mittan Way, however it is assumed that the total amount will not cover the Dale St and Mittan Way Improvements. Therefore, I am submitting the following Resolution for Adoption to authorize the Administrator to apply for and receive $166,000 for this paving project.

RECOMMENDATION:

Staff recommends the Council review and adopt Resolution 1070 authorizing the City Administrator to apply for and receive a STIP grant of $166,000 for an Pavement Improvement Project on Dale St and Mittan Way.

11960 East Street Ï P.O. Box 40 Ï Fort Jones, CA 96032 Ï 530 468-2281 RESOLUTION # 1070

RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FORT JONES AUTHORIZING APPLICATION FOR, AND RECEIPT OF, STATE TRANSPORTATION IMPROVEMENT PROGRAM (STIP) FUNDS

WHEREAS, the State of California, Department of Transportation (Department) has issued a Request for Projects for 2020 dated August 15, 2019, for its State Transportation Improvement Program (STIP); and

WHEREAS, the Town Council of the Town of Fort Jones desires to submit a project application for the STIP improve the Streets and Roads of Fort Jones, and will submit a 2020 STIP grant application for Pavement Improvements on Dale Street and Mittan Way.

NOW, THEREFORE, THE TOWN COUNCIL OF THE TOWN OF FORT JONES RESOLVES AS FOLLOWS:

SECTION 1. The Town Council is hereby authorized and directed to apply for and submit to the Department the 2020 State Transportation Improvement Program (STIP) application in the amount of $166,000.

SECTION 2. In connection with the STIP grant, if the application is approved by the Department, the City Administrator is authorized to enter into, execute, and deliver a State of California Agreement (Standard Agreement) for the amount of $ 166,000 , and any and all other documents required or deemed necessary or appropriate to evidence and secure the STIP grant, the Town’s obligations related thereto, and all amendments thereto (collectively, the “STIP Grant Documents”).

SECTION 3. The City shall be subject to the terms and conditions as specified in the Standard Agreement, the STIP Program Guidelines, and any applicable STIP guidelines published by the Department. Funds are to be used for allowable expenditures as specifically identified in the Standard Agreement. The application in full is incorporated as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the application will be enforceable through the executed Standard Agreement. The Town Council hereby agrees to use the funds for eligible uses in the manner presented in the application as approved by the Department and in accordance with the Request for Projects, the STIP Guidelines, and 2020 STIP Project Study Report.

SECTION 4. The City Administrator is authorized to execute the Town of Fort Jones STIP application, the STIP Grant Documents, and any amendments thereto, on behalf of the Town as required by the Resolution 1070 | Page 2

Department for receipt of the STIP Grant.

PASSED AND ADOPTED by the Town Council of the Town of Fort Jones on October 21, 2019, by the following vote:

AYES: NOES: ABSTAIN: ABSENT:

I HEREBY CERTIFY that the foregoing Resolution No. 1070 was duly adopted at a Regular meeting of the Town Council of the Town of Fort Jones on November 12, 2019.

Chris Flynn, Mayor ATTEST:

Paula Basteyns, City Clerk

11960 East Street ● P.O. Box 40 ● Fort Jones, CA 96032 ● 530 468-2281

STATE OF CALIFORNIA ● DEPARTMENT OF TRANSPORTATION PROJECT PROGRAMMING REQUEST DTP-0001 (Revised 13 Aug 2019 v8.01g) General Instructions Amendment (Existing Project) Y/N Date: 11/7/19 District EA Project ID PPNO MPO ID 02 County Route/Corridor PM Bk PM Ahd Nominating Agency SIS Dale Street City of Fort Jones SIS Mittan Way MPO Element

Project Manager/Contact Phone E-mail Address Karl Drexel (530) 598- 2286 [email protected] Project Title Dale Street & Mittan Way Rehabilition Project Location (Project Limits), Description ( Scope of Work) Rehabilitate Dale Street & Mittan Way in the City of Fort Jones. Project would include placement of tack coat paving fabric and asphalt overlay of the existing paving surface.

Component Implementing Agency PA&ED City of Fort Jones PS&E City of Fort Jones Right of Way City of Fort Jones Construction City of Fort Jones Legislative Districts Assembly: 2 Senate: 4 Congressional: 2 Project Benefits The project would benefit the City by rehabilitating existing roadways in the City that are failing.

Purpose and Need The City has very little funding for road maintenance and rehabilitation. They also have no real avenue for increased street revenue as they do not have many retail businesses in the City. A special District is their only real option and would likely be voted down due to their severely disadvantaged eceonomic status.

Category Outputs Unit Total

NHS Improvements Y/N Roadway Class Reversible Lane analysis Y/N Inc. Sustainable Communities Strategy Goals Y/N Reduces Greenhouse Gas Emissions Y/N Project Milestone Existing Proposed Project Study Report Approved 11/01/19 Begin Environmental (PA&ED) Phase 07/01/22 Circulate Draft Environmental Document Document Type CE Draft Project Report End Environmental Phase (PA&ED Milestone) 10/01/22 Begin Design (PS&E) Phase 10/01/23 End Design Phase (Ready to List for Advertisement Milestone) 12/31/24 Begin Right of Way Phase N/A End Right of Way Phase (Right of Way Certification Milestone) N/A Begin Construction Phase (Contract Award Milestone) 05/15/25 End Construction Phase (Construction Contract Acceptance Milestone) 09/30/25 Begin Closeout Phase 10/15/25 End Closeout Phase (Closeout Report) 12/31/25 For individuals with sensory disabilities, this document is available in alternate formats. For information call (916) ADA Notice 654-6410 or TDD (916) 654-3880 or write Records and Forms Management, 1120 N Street, MS-89, Sacramento, STATE OF CALIFORNIA ● DEPARTMENT OF TRANSPORTATION PROJECT PROGRAMMING REQUEST DTP-0001 (Revised 13 Aug 2019 v8.01g) Date: 11/7/19 District County Route EA Project ID PPNO 02 SIS, SIS Dale Street, Project Title: Dale Street & Mittan Way Rehabilition Project

Existing Total Project Cost ($1,000s) Component Prior 20-21 21-22 22-23 23-24 24-25 25-26+ Total Implementing Agency E&P (PA&ED) City of Fort Jones PS&E 17 149 166 City of Fort Jones R/W SUP (CT) City of Fort Jones CON SUP (CT) City of Fort Jones R/W City of Fort Jones CON City of Fort Jones TOTAL 17 149 166 Proposed Total Project Cost ($1,000s) Notes E&P (PA&ED) PS&E R/W SUP (CT) CON SUP (CT) R/W CON TOTAL

Fund No. 1: STIP (SOF) Program Code Existing Funding ($1,000s) 620-621 Component Prior 20-21 21-22 22-23 23-24 24-25 25-26+ Total Funding Agency E&P (PA&ED) STIP (SOF) PS&E 17 149 166 R/W SUP (CT) CON SUP (CT) R/W CON TOTAL 17 149 166 Proposed Funding ($1,000s) Notes E&P (PA&ED) PS&E R/W SUP (CT) CON SUP (CT) R/W CON TOTAL

Fund No. 2: Program Code Existing Funding ($1,000s) Component Prior 20-21 21-22 22-23 23-24 24-25 25-26+ Total Funding Agency E&P (PA&ED) PS&E R/W SUP (CT) CON SUP (CT) R/W CON TOTAL Proposed Funding ($1,000s) Notes E&P (PA&ED) PS&E R/W SUP (CT) CON SUP (CT) R/W CON TOTAL PUBLIC HEARING - ORDINANCES

SECOND READINGS THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: ADOPTION OF PROPOSED ORDINANCE 2019-1

Second Reading and Adoption of Ordinance 2019-1 Adopting Emergency Shelter Requirements BACKGROUND: Chapter 633, Statutes of 2007 (SB 2) clarifies and strengthens housing element law to ensure zoning encourages and facilitates emergency shelters and limits the denial of emergency shelters and transitional and supportive housing under the Housing Accountability Act. The law will facilitate efforts to address the critical needs of homeless populations and persons with special needs throughout all communities in California. Generally, SB 2 amends housing element law regarding planning and approval for emergency shelters and transitional and supportive housing Ordinance 2019-1 is the first of 5 State Requirements for a certified Housing Element. The five required ordinances are:

• Ordinance regarding Emergency Shelters for Homeless persons and the City Zoning requirements • Ordinance defining Emergency Shelters (Ordinance 2019-2) • Ordinance regarding Accessory Dwelling Units and the City Zoning requirements (Ordinance 2019-3) • Ordinance regarding Reasonable Accommodations for disabled persons and the City Zoning requirements (Ordinance 2019-4) • Ordinance regarding Affordable Housing Incentives and Density Bonus for housing subdivisions (Ordinance 2019-5) The State Housing and Community Development Department requires the Town of Fort Jones to adopt all of these zoning amendments prior to adopting the housing element update in order to receive assistance with the housing element. RECOMMENDATION: Staff recommends the Council introduce Ordinance 2019-1 for the Second Reading by the following motions: "I Move to waive the reading of Ordinance No. 2019-1 and introduce the same by title only". After that motion is approved, the Motion is made as follows: "I move to introduce Ordinance, No. 2019-1, "An ordinance of the City Council of the Town of Fort Jones establishing requirements for Emergency Shelter construction for homeless persons."

11960 East Street ● P.O. Box 40 ● Fort Jones, CA 96032 ● 530 468-2281 ORDINANCE NO. 2019-1

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF FORT JONES AMENDING SECTION 18 OF THE FORT JONES MUNICIPAL CODE RELATING TO THE EMERGENCY SHELTER REQUIREMENTS FOR THE TOWN OF FORT JONES.

Chapter 18.46 EMERGENCY SHELTERS

18.46.010 – Purpose. It is the purpose of this section to facilitate and encourage the provision of emergency shelter for homeless persons and households by allowing permanent year-round emergency shelters without a conditional use permit or other discretionary action in the C-1 (central business) zone, subject only to the same development standards that apply to the other permitted uses in these zones, except for the following requirements unique to emergency shelters, as authorized by Government Code Section 65583(a)(4): A. The maximum number of beds or persons to be served nightly by an emergency shelter shall be thirty-five. B. Off-street parking shall be based upon demonstrated need, provided that parking for an emergency shelter shall not be more than that required for other commercial or industrial uses permitted in the central business (C-1) zone. C. Appropriately sized and located exterior and interior on-site waiting and intake areas shall be provided. D. Appropriate exterior lighting shall be provided. E. On-site management shall be provided. F. Security shall be provided during the hours that the emergency shelter is in operation. G. The maximum length of stay by a homeless person in an emergency shelter shall be six months. H. An emergency shelter shall not be required to be more than three hundred feet of another emergency shelter. I. No individual or household shall be denied emergency shelter because of an inability to pay.

18.46.020 - Standards for emergency shelters. In addition to the standards set forth in here and below, emergency shelters shall also be required to comply with the California Building Code and California Fire Code in effect at the time of building permit application.

18.46.030 - Health and safety standards. In addition to the standards set forth in here and below, emergency shelters shall also be required to comply with the California Housing Code in effect at the time of building permit application. 18.46.040 - Management plan. Prior to commencing operation, the emergency shelter provider must have a written management plan, which shall be approved by the planning commission. The management plan must include, but is not be limited to, provisions for staff training, resident identification process, neighborhood outreach, policies regarding pets, the timing and placement of outdoor activities, temporary storage of residents' personal belongings, safety and security, screening of residents to insure compatibility with services provided at the facility, and training, counseling and social service programs for residents, as applicable.

18.46.050 - Occupancy load and bathroom facilities. Each resident shall be provided a minimum of fifty gross square feet of personal living space per person, not including space for common areas. In no case shall occupancy exceed thirty-five residents at any one time. Bathing facilities shall be provided in quantity and location as required in the California Plumbing Code (Title 24 Part 5), and shall comply with the accessibility requirements of the California Building Code (Title 24 Part 2).

18.46.060 - Common facilities and services. The emergency shelter facility may provide one or more of the following specific facilities and services, including but not limited to: A. Commercial kitchen facilities designed and operated in compliance with the California Retail Food Code; B. Dining area; C. Laundry; D. Recreation room; E. Support services, (e.g., training, counseling); F. Child care facilities.

18.46.070 - Lighting. Adequate external lighting shall be provided for security purposes. The lighting shall be stationary, full cut-off downward facing hooded lighting and directed away from adjacent properties and public rights-of-way, and of intensity compatible with the neighborhood.

18.46.080 - Outdoor activities. Outdoor activities, such as recreation, eating, and staging for drop-off, intake, and pick-up, may be conducted at the facility. Conducting such activities either at a back entrance or inner courtyard is encouraged. For the purposes of noise abatement in residential districts, outdoor activities may only be conducted between the hours of 8:00 a.m. to 10:00 p.m.

18.46.090 - Shelter location, and concentration of uses. Emergency shelters must be sited within the R-3 (high density residential), R-4 (residential mixed- use), and C-2 (general commercial) zones. No more than one emergency shelter is permitted within a radius of one thousand feet from another emergency shelter.

Ordinance 2019-1 Adopted Nov. 12, 2019 Page | 2 18.46.100 - Design standards. To assure that new and renovated buildings are compatible with the existing character and scale of the surrounding commercial environment, new and infill buildings must be consistent with the architectural design guidelines.

18.46.110 - Shelter provider. The agency or organization operating the shelter shall comply with the following requirements: A. Temporary shelter shall be available to residents for no more than sixty days. Extensions up to a total stay of one hundred eighty days may be provided if no alternative housing is available. B. Staff and services shall be provided to assist residents to obtain permanent shelter and income. Such services shall be available at no cost to all residents of a provider's shelter or shelters. C. The provider shall not discriminate in any services provided. D. The provider shall not require participation by residents in any religious or philosophical ritual, service, meeting or rite as a condition of eligibility.

18.46.111 – If any provision of this chapter, or of any section hereof, is determined to be void or unenforceable, the remainder thereof shall remain in full force and effect.

18.46.112 – This ordinance shall take effect and be in force thirty (30) days after its passage.

18.46.113 – This ordinance, or a summary hereof prepared by the City Administrator, shall be published in the Siskiyou Daily News, a newspaper of general circulation in the Town of Fort Jones, within fifteen (15) days after its passage.

I HEREBY CERTIFY the foregoing ordinance was introduced for first reading at a Special Meeting of the City Council of the Town of Fort Jones held the 21st day of October 2019, and thereafter adopted at a Regular Meeting of said Council held the 12th day of November, 2019, by the following vote to wit:

AYES: NOES: ABSENT: ABSTAIN:

ATTEST:

______Paula Basteyns, City Clerk Chris Flynn, Mayor

Ordinance 2019-1 Adopted Nov. 12, 2019 Page | 3 THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: ADOPTION OF PROPOSED ORDINANCE 2019-2

Second Reading and Adoption of Ordinance 2019-2 Adopting Definition of Emergency Shelter BACKGROUND: Chapter 633, Statutes of 2007 (SB 2) clarifies and strengthens housing element law to ensure zoning encourages and facilitates emergency shelters and limits the denial of emergency shelters and transitional and supportive housing under the Housing Accountability Act. The law will facilitate efforts to address the critical needs of homeless populations and persons with special needs throughout all communities in California. Generally, SB 2 amends housing element law regarding planning and approval for emergency shelters and transitional and supportive housing Ordinance 2019-2 is the Second of 5 State Requirements for a certified Housing Element. The five required ordinances are:

• Ordinance regarding Emergency Shelters for Homeless persons and the City Zoning requirements • Ordinance defining Emergency Shelters (Ordinance 2019-2) • Ordinance regarding Accessory Dwelling Units and the City Zoning requirements (Ordinance 2019-3) • Ordinance regarding Reasonable Accommodations for disabled persons and the City Zoning requirements (Ordinance 2019-4) • Ordinance regarding Affordable Housing Incentives and Density Bonus for housing subdivisions (Ordinance 2019-5) The State Housing and Community Development Department requires the Town of Fort Jones to adopt all of these zoning amendments prior to adopting the housing element update in order to receive assistance with the housing element. RECOMMENDATION: Staff recommends the Council introduce Ordinance 2019-2 for the Second Reading by the following motions: "I Move to waive the reading of Ordinance No. 2019-2 and introduce the same by title only". After that motion is approved, the Motion is made as follows: "I move to introduce Ordinance, No. 2019-2, "An ordinance of the City Council of the Town of Fort Jones establishing the definition of Emergency Shelter for homeless persons."

11960 East Street ● P.O. Box 40 ● Fort Jones, CA 96032 ● 530 468-2281 ORDINANCE NO. 2019-2

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF FORT JONES AMENDING SECTION 18 OF THE FORT JONES MUNICIPAL CODE RELATING TO THE EMERGENCY SHELTER ZONING REQUIREMENTS FOR THE TOWN OF FORT JONES.

Chapter 18.08 – Definitions

18.08.185 - Emergency shelter. "Emergency shelter" means housing with minimal supportive services for homeless persons that is limited to occupancy of six months or less by a homeless person. No individual or household may be denied emergency shelter because of an inability to pay.

18.08.111 – If any provision of this chapter, or of any section hereof, is determined to be void or unenforceable, the remainder thereof shall remain in full force and effect.

18.08.112 – This ordinance shall take effect and be in force thirty (30) days after its passage.

18.08.113 – This ordinance, or a summary hereof prepared by the City Administrator, shall be published in the Siskiyou Daily News, a newspaper of general circulation in the Town of Fort Jones, within fifteen (15) days after its passage.

I HEREBY CERTIFY the foregoing ordinance was introduced for first reading at a Special Meeting of the City Council of the Town of Fort Jones held the 21st day of October 2019, and thereafter adopted at a Regular Meeting of said Council held the 12th day of November, 2019, by the following vote to wit:

AYES: NOES: ABSENT: ABSTAIN:

ATTEST:

______Paula Basteyns, City Clerk Chris Flynn, Mayor

Ordinance 2019-2 Adopted Nov. 12, 2019 THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: ADOPTION OF PROPOSED ORDINANCE 2019-3

Second Reading and Adoption of Ordinance 2019-3 Adopting Accessory Dwelling Unit Requirements BACKGROUND: Chapter 633, Statutes of 2007 (SB 2) clarifies and strengthens housing element law to ensure zoning encourages and facilitates emergency shelters and limits the denial of emergency shelters and transitional and supportive housing under the Housing Accountability Act. The law will facilitate efforts to address the critical needs of homeless populations and persons with special needs throughout all communities in California. Generally, SB 2 amends housing element law regarding planning and approval for emergency shelters and transitional and supportive housing Ordinance 2019-3 is the Third of 5 State Requirements for a certified Housing Element. The five required ordinances are:

• Ordinance regarding Emergency Shelters for Homeless persons and the City Zoning requirements • Ordinance defining Emergency Shelters (Ordinance 2019-2) • Ordinance regarding Accessory Dwelling Units and the City Zoning requirements (Ordinance 2019-3) • Ordinance regarding Reasonable Accommodations for disabled persons and the City Zoning requirements (Ordinance 2019-4) • Ordinance regarding Affordable Housing Incentives and Density Bonus for housing subdivisions (Ordinance 2019-5) The State Housing and Community Development Department requires the Town of Fort Jones to adopt all of these zoning amendments prior to adopting the housing element update in order to receive assistance with the housing element. RECOMMENDATION: Staff recommends the Council introduce Ordinance 2019-3 for the Second Reading by the following motions: "I Move to waive the reading of Ordinance No. 2019-3 and introduce the same by title only". After that motion is approved, the Motion is made as follows: "I move to introduce Ordinance, No. 2019-3, "An ordinance of the City Council of the Town of Fort Jones establishing the Accessory Dwelling Unit Requirements."

11960 East Street ● P.O. Box 40 ● Fort Jones, CA 96032 ● 530 468-2281 ORDINANCE NO. 2019-3

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF FORT JONES AMENDING SECTION 18 OF THE FORT JONES MUNICIPAL CODE RELATING TO THE ACCESSORY DWELLING UNITS FOR THE TOWN OF FORT JONES.

18.52 – ACCESSORY DWELLING UNITS

18.52.010 - Purpose. An accessory dwelling unit, as defined by Government Code Section 65852.2(i)(4), including any amendments thereto (which statute currently reads: An attached or a detached residential dwelling unit which provides independent living facilities for one or more persons. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family dwelling is situated. An accessory dwelling unit also includes the following: (A) An efficient unit, as defined in Section 17958.1 of the Health and Safety Code, (B) A manufactured home, as defined in Section 18007 of the Health and Safety Code.") and this code, is permitted only on a lot zoned for rural residential agriculture (R-R), low-density residential (R-1), medium-density residential (R-2), high-density residential (R-3), or high density residential or professional (R-4) use in accordance with the provisions of this chapter.

18.52.020 - Definitions. A. "Accessory dwelling unit" means a room or suite of rooms constructed separately and detached from, or adapted within or onto a one-family (i.e., principal) dwelling being an integral part thereof, and designed for the use and occupancy by a person or persons living independently from the one-family dwelling occupants. An accessory dwelling unit shall be subordinate to the principal dwelling unit. B. "Building official" means the person(s) designated by the city manager of the city to inspect and/or enforce the housing, building and/or zoning provisions of this code. The building official shall, for the purposes of this ordinance, be supervised by the city manager. C. "Passageway" means a pathway that is unobstructed clear to the sky and extends from a street to an entrance of the accessory dwelling unit. D. "Existing structure", for the purpose of defining an allowable space that can be converted to an accessory dwelling unit, means within the four walls and roofline of any structure that can be made safely habitable under local building codes at the determination of the building official regardless of any non-compliance with zoning standards.

18.52.030 - Accessory structures within existing space. An accessory dwelling unit within an existing space including the primary structure, attached or detached garage or other accessory structure shall be permitted ministerially with a building permit regardless of all other standards within the chapter if complying with: A. Building and safety codes; B. Independent exterior access from the existing residence; and C. Sufficient side and rear setbacks for fire safety.

18.52.040 - Development standards. A. General Plan. Construction of an accessory dwelling unit pursuant to this chapter shall not be considered when calculating compliance with the allowable density for the lot upon which the accessory dwelling unit is located, and an accessory dwelling unit that conforms to this chapter shall be deemed to be an accessory use or an accessory building and shall be deemed to be a residential use that is required to be consistent with the existing general plan and zoning designations for the lot. B. Occupancy. There must be no more than one existing single-family dwelling on the lot for which an application under this chapter is submitted. The owner of the property must occupy either the main unit or the accessory dwelling unit and a declaration of such restriction on occupancy shall be recorded and be binding on future owners. The accessory dwelling unit may not be sold separately from the lot and primary unit. The accessory dwelling unit may be rented for a term which does not exceed one year, but there shall be no limit on the number of times the term can be renewed. C. Existing Code Conformance. There shall be no zoning code or building code violation existing on the lot on which the accessory dwelling unit is located. D. Location. The accessory dwelling unit may be either attached to the existing dwelling and located within the living area of the existing dwelling or detached from the existing dwelling a minimum of ten feet, but located on the same lot as the existing dwelling, and subject to the same conditions as the main building. E. Lot Area. The lot must conform to the lot area, width and depth requirements on the underlying zone. Any parcel that does not conform to such requirements shall not be granted a permit for an accessory dwelling Unit. F. Zoning Requirements. The minimum front, side and rear setbacks of the underlying zone provisions shall apply to any accessory dwelling unit and shall be made a condition of approval. No setback shall be required for an existing garage that is converted to an accessory dwelling unit and a setback of no more than five feet from the side and rear lot lines shall be required for an accessory dwelling unit that is constructed above a garage. Aside from the exceptions provided for off-street parking, fire sprinklers, and setbacks for converting existing space into an accessory dwelling unit, requirements relating to height, setback, lot coverage, and other zoning requirements generally applicable to residential construction in the zone in which the property is located shall apply to an accessory dwelling unit. G. Off-Street Parking. Parking requirements for accessory dwelling units shall not exceed one parking space per unit or per bedroom. These spaces may be provided as tandem parking, including on an existing driveway or in setback areas, excluding the non-driveway front yard setback. Replacement parking: When a garage, carport, or covered parking structure is demolished or converted in conjunction with the construction of an accessory dwelling unit, replacement parking shall not be required and may be located in any configuration on the same lot as the accessory dwelling unit. H. Unit Size. An attached accessory dwelling unit shall not exceed fifty percent of the existing living area. A detached accessory dwelling unit on the subject parcel shall have a floor space not to exceed one thousand two hundred square feet. I. Design. Each accessory dwelling unit shall be designed to be compatible with the main dwelling. The design shall take into consideration the use of the same exterior materials, roof covering, colors and other architectural features.

Ordinance 2019-3 Adopted Nov. 12, 2019 Page | 2 J. Utility Service. The utility service for the accessory dwelling unit must be serviced through the existing single-family dwelling service. Accessory dwelling units shall not be considered new residential uses for the purposes of calculating city connection fees or capacity charges for utilities, including water and sewer service. K. No passageway shall be required in conjunction with the construction of an accessory dwelling unit. L. Accessory dwelling units shall not be required to provide fire sprinklers if they are not required for the primary residence and may employ alternative methods for fire protection.

18.52.050 - Permit process. An accessory dwelling unit must have a certificate of registration issued by the city in order to be in conformance with the requirements of this chapter. Accessory dwelling units shall be permitted ministerially, in compliance with this chapter, within one hundred twenty days of application. The building official, or his/her designee shall issue a building permit or zoning certificate to establish an accessory dwelling unit in compliance with this chapter if all applicable requirements are met in Section 18.52.030 as appropriate. A. Application for a certificate of registration shall be made on a form prescribed by the building official, and shall contain the following information, provided, however, that the building official may, in his or her discretion, require additional information. 1. The name and address of the owner or owners; 2. The address of the property for which an accessory dwelling unit is proposed to be permitted; 3. A photocopy of the deed for the property as recorded with the county recorder, County of Siskiyou; 4. A scale drawing showing the lot dimensions, the location of the existing and proposed structures and additions to structures, building setbacks, and all vehicular parking spaces; 5. Floor plans of the principal and accessory dwelling units drawn to the scale showing all existing and proposed improvements; 6. Consent of the owner(s) to the physical inspection of the premises prior to the issuance of any building permit or certificate of registration; 7. Signature of the owner(s) stating the truth of the application under penalty of perjury; 8. A non-refundable filing fee, to be established by the city manager and approved by resolution of the city council; and 9. Any other information or data deemed necessary to determine compliance of the proposed accessory dwelling unit with the terms of this section. B. Application for a certificate of registration shall be made when applying for a building permit. Issuance of a certificate of registration will take place upon final building inspection and the issuance of a certificate of occupancy. The building official shall also certify, date, and cause to be recorded the certificate of registration at the time of issuance. C. The following shall appear on the certificate of registration. This certificate of registration has been issued in accordance with the provisions of Title 18 of this code (zoning ordinance) and is subject to certain restrictions and conditions so long as an accessory dwelling unit exists on the premises; these include, but are not necessarily limited to the following:

Ordinance 2019-3 Adopted Nov. 12, 2019 Page | 3 1. That the accessory dwelling unit is allowed only so long as one of the two dwelling units is occupied by the owner(s) of record. 2. That all off-street parking spaces, as identified in plans submitted in application for this certificate of registration shall be maintained in usable conditions. Such spaces shall not be used for storage of materials, inoperable vehicles, or equipment, if such storage necessitates the parking of the property owner's or tenant's vehicles outside the specified parking area; 3. That no improvement or modification of the building shall be made without issuance of a building permit by the city. The city council has the right to terminate the continued use of the accessory dwelling unit if, after a public hearing on the matter, it determines that a violation of any zoning, building, fire or other health and safety code of the city exists. The city council may cause to be recorded with the Siskiyou County Recorder a revocation of this certificate of registration. The use of such property contrary to these special restrictions shall constitute a violation of the zoning ordinance and shall constitute a misdemeanor or infraction, in the discretion of the city attorney, and upon conviction thereof the person violating the ordinance codified in this chapter shall be subject to all remedies under Section 1.20.010 of this code, including a fine of not more than five hundred dollars, or imprisonment in the county jail for a term not exceeding six months or both. A separate offense shall have been committed for each and every day during which a violation persists. In addition, the city may take any and all civil actions necessary to abate such use as a nuisance. 4. The certificate of registration shall be signed and acknowledged by the owner(s) of record. 5. The certificate of registration may be conveyed with title to the property; however this in no way relieves any property owner or successor from compliance with all the terms of the ordinance codified in this chapter and all other applicable regulations. 6. Failure to comply with the requirement of this or any other section of this title will comprise a violation that, in addition to penalties cited in Section 1.20.010 of this code, can result in the revocation of the certificate of registration by the city council after public hearing on the matter.

18.52.060 - Review for accessory structure not complying with development standards. An accessory dwelling unit that does not comply with standards in Section 18.52.030 may be permitted with a zoning certificate or an administrative use permit at the discretion of the city manager subject to findings in Section 18.52.070.

18.52.070 - Findings. A. In order to deny an administrative use permit under Section 18.52.050 the building official shall find that the accessory dwelling unit would be detrimental to the public health and safety or would introduce unreasonable privacy impacts to the immediate neighbors. B. In order to approve an administrative use permit under Section 18.52.050 to waive required accessory dwelling unit parking, the building official shall find that additional or new on-site parking would be detrimental, and the granting of the waiver will meet the purposes of this chapter.

Ordinance 2019-3 Adopted Nov. 12, 2019 Page | 4 18.52.080 - Existing "granny flats." Existing "granny flats" that are in compliance with this code at the adoption of this chapter shall be allowed to continue in existence and shall be considered in compliance herewith. The building official shall issue a certificate of compliance for such uses upon request of the property owner and payment of any required fee, which fee shall be established by the city manager and approved by the city council.

18.52.090 - Appeal process. Denial of any building permit application or certificate of registration may be appealed by the applicant to the city council. All appeals must be made in writing to the city clerk within thirty days after the date of the denial. The city council shall elect a time and place for hearing the appeal and give due notice thereof to the affected person(s) and shall render a written decision. The decision of the city council shall be final. Any such appeal must be accompanied by payment of the required fee, which fee shall be prescribed by the city manager and approved by the city council.

18.52.111 – If any provision of this chapter, or of any section hereof, is determined to be void or unenforceable, the remainder thereof shall remain in full force and effect.

18.52.112 – This ordinance shall take effect and be in force thirty (30) days after its passage.

18.52.113 – This ordinance, or a summary hereof prepared by the City Administrator, shall be published in the Siskiyou Daily News, a newspaper of general circulation in the Town of Fort Jones, within fifteen (15) days after its passage.

I HEREBY CERTIFY the foregoing ordinance was introduced for first reading at a Special Meeting of the City Council of the Town of Fort Jones held the 21st day of October 2019, and thereafter adopted at a Regular Meeting of said Council held the 12th day of November, 2019, by the following vote to wit:

AYES: NOES: ABSENT: ABSTAIN:

ATTEST:

______Paula Basteyns, City Clerk Chris Flynn, Mayor

Ordinance 2019-3 Adopted Nov. 12, 2019 Page | 5 THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: ADOPTION OF PROPOSED ORDINANCE 2019-4

Second Reading and Adoption of Ordinance 2019-4 Adopting Reasonable Accommodation Procedures for the Disabled BACKGROUND: Chapter 633, Statutes of 2007 (SB 2) clarifies and strengthens housing element law to ensure zoning encourages and facilitates emergency shelters and limits the denial of emergency shelters and transitional and supportive housing under the Housing Accountability Act. The law will facilitate efforts to address the critical needs of homeless populations and persons with special needs throughout all communities in California. Generally, SB 2 amends housing element law regarding planning and approval for emergency shelters and transitional and supportive housing Ordinance 2019-4 is the Fourth of 5 State Requirements for a certified Housing Element. The five required ordinances are:

• Ordinance regarding Emergency Shelters for Homeless persons and the City Zoning requirements • Ordinance defining Emergency Shelters (Ordinance 2019-2) • Ordinance regarding Accessory Dwelling Units and the City Zoning requirements (Ordinance 2019-3) • Ordinance regarding Reasonable Accommodations for disabled persons and the City Zoning requirements (Ordinance 2019-4) • Ordinance regarding Affordable Housing Incentives and Density Bonus for housing subdivisions (Ordinance 2019-5) The State Housing and Community Development Department requires the Town of Fort Jones to adopt all of these zoning amendments prior to adopting the housing element update in order to receive assistance with the housing element. RECOMMENDATION: Staff recommends the Council introduce Ordinance 2019-4 for the Second Reading by the following motions: "I Move to waive the reading of Ordinance No. 2019-4 and introduce the same by title only". After that motion is approved, the Motion is made as follows: "I move to introduce Ordinance, No. 2019-4, "An ordinance of the City Council of the Town of Fort Jones establishing the Reasonable Accommodation Procedures for Disabled persons."

11960 East Street ● P.O. Box 40 ● Fort Jones, CA 96032 ● 530 468-2281 ORDINANCE NO. 2019-4

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF FORT JONES AMENDING SECTION 18 OF THE FORT JONES MUNICIPAL CODE RELATING TO THE REASONABLE ACCOMODATION PROCEDURE FOR THE TOWN OF FORT JONES.

18.54 - REASONABLE ACCOMMODATION POLICY

18.54.010 - Purpose. It is the policy of the city pursuant to the Federal Fair Housing Act, the Federal Fair Housing Amendments Act of 1988, and the California Fair Employment and Housing Act to provide people with disabilities reasonable accommodation in rules, policies, practices and procedures that may be necessary to ensure equal access to housing. The purpose of these provisions is to provide a process for making requests for reasonable accommodation to land use and zoning decisions.

18.54.020 - Requesting reasonable accommodation. In order to make specific housing available to an individual with a disability, any person acting on behalf of an individual with a disability may request a reasonable accommodation in the rules, policies, practices, and procedures regulating the siting, funding, development or use of housing by completing the "Fair Housing Accommodation Request" form and filing it with the planning department. A request for reasonable accommodation in rules, policies, practices and/or procedures may be filed with no fee, at any time that the accommodation may be necessary to ensure equal access to housing, (e.g., at the outset or during the approval process). A reasonable accommodation request may include, but is not limited to yard area encroachments for ramps, handrails, or other such accessibility improvements; hardscape additions, such as widened driveways, parking area or walkways that would not otherwise comply with required landscaping or open space area provisions; and building addition(s) required strictly for accessibility accommodation. If an applicant needs assistance in making the request for reasonable accommodation or any appeals associated with the request, the planning department shall provide reasonable assistance necessary to ensure that the process is accessible to the applicant.

18.54.030 - Review of requests for reasonable accommodation. When a request for reasonable accommodation is filed with the planning department it is referred to the planning director or his/her designee for review and consideration. If necessary to reach a determination on the request for reasonable accommodation, the planning director or his/her designee may request further information from the applicant consistent with the Federal Fair Housing Amendments Act of 1988, specifying in detail what information is required. Not more than forty-five days after receiving a written request for reasonable accommodation, the planning director or his/her designee shall issue a written determination on the request. In the event that the planning director or his/her designee requests further information pursuant to the paragraph above, the running of this period shall be stopped. Once the applicant provides a complete response to the request, a new forty-five-day period shall begin.

18.54.040 - Factors for considering requests for reasonable accommodation. The planning director or his/her designee shall consider the following criteria when determining whether a requested accommodation is reasonable: A. The applicant making the request for reasonable accommodation is an individual protected under the Federal Fair Housing Amendments Act of 1988. B. The accommodation is necessary to make a specific dwelling unit(s) available to an individual protected under the Federal Fair Housing Amendments Act of 1988. C. The requested accommodation would not impose an undue financial or administrative burden on the city. D. The requested accommodation would not require a fundamental alteration in the nature of a program, policy, and/or procedure. E. Other unforeseen factors that may have a bearing on the specific accommodation request.

18.54.050 - Conditions of approval. The conditions of approval may, where appropriate, provide for any or all of the following: A. Inspection of the affected premises periodically by the city building official as specified in the conditions, to verify compliance with this section and with any applicable conditions of approval; B. Removal of the improvements by the applicant, where removal would not constitute an unreasonable financial burden, if the need for which the accommodation was granted no longer exists; C. Time limits and/or expiration of the approval if the need for which the accommodation was granted no longer exists; and D. Any grant of accommodation for an individual with a disability shall be considered as a personal accommodation for the individual applicant and does not run with the land.

18.54.060 - Written determination on the request for reasonable accommodation. The planning director or his/her designee's written determination on the request for reasonable accommodation shall explain in detail the basis of the determination, including the findings on the criteria set forth Section 18.54.040 and conditions of approval set forth in Section 18.54.050. The written determination shall be sent to the applicant by certified mail. All written determinations shall give notice of the right to appeal and to request reasonable accommodation in the appeals process as set forth in Section 18.54.070.

18.54.070 - Appeals. Within ten days of the date of the planning director's or his/her designee's written determination, the applicant may file an appeal of the determination. The appeal process shall be conducted pursuant

Ordinance 2019-4 Adopted Nov. 12, 2019 Page | 2 to the procedures set forth in Chapter 18.54 of this title. Appeals will be heard by the city planning commission.

18.54.080 - California Environmental Quality Act (CEQA) exemption. The city council finds that the adoption and implementation of the ordinance codified in this chapter is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061, (Title 14 of the California Code of Regulations) because there is no potential for causing a significant effect on the environment.

18.54.111 – If any provision of this chapter, or of any section hereof, is determined to be void or unenforceable, the remainder thereof shall remain in full force and effect.

18.54.112 – This ordinance shall take effect and be in force thirty (30) days after its passage.

18.54.113 – This ordinance, or a summary hereof prepared by the City Administrator, shall be published in the Siskiyou Daily News, a newspaper of general circulation in the Town of Fort Jones, within fifteen (15) days after its passage.

I HEREBY CERTIFY the foregoing ordinance was introduced for first reading at a Special Meeting of the City Council of the Town of Fort Jones held the 21st day of October 2019, and thereafter adopted at a Regular Meeting of said Council held the 12th day of November, 2019, by the following vote to wit:

AYES: NOES: ABSENT: ABSTAIN:

ATTEST:

______Paula Basteyns, City Clerk Chris Flynn, Mayor

Ordinance 2019-4 Adopted Nov. 12, 2019 Page | 3

THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: ADOPTION OF PROPOSED ORDINANCE 2019-5

Second Reading and Adoption of Ordinance 2019-5 Adopting Affordable Housing Incentives and Density Bonus BACKGROUND: Chapter 633, Statutes of 2007 (SB 2) clarifies and strengthens housing element law to ensure zoning encourages and facilitates emergency shelters and limits the denial of emergency shelters and transitional and supportive housing under the Housing Accountability Act. The law will facilitate efforts to address the critical needs of homeless populations and persons with special needs throughout all communities in California. Generally, SB 2 amends housing element law regarding planning and approval for emergency shelters and transitional and supportive housing Ordinance 2019-5 is the Fifth of 5 State Requirements for a certified Housing Element. The five required ordinances are:

• Ordinance regarding Emergency Shelters for Homeless persons and the City Zoning requirements • Ordinance defining Emergency Shelters (Ordinance 2019-2) • Ordinance regarding Accessory Dwelling Units and the City Zoning requirements (Ordinance 2019-3) • Ordinance regarding Reasonable Accommodations for disabled persons and the City Zoning requirements (Ordinance 2019-4) • Ordinance regarding Affordable Housing Incentives and Density Bonus for housing subdivisions (Ordinance 2019-5) The State Housing and Community Development Department requires the Town of Fort Jones to adopt all of these zoning amendments prior to adopting the housing element update in order to receive assistance with the housing element. RECOMMENDATION: Staff recommends the Council introduce Ordinance 2019-5 for the Second Reading by the following motions: "I Move to waive the reading of Ordinance No. 2019-5 and introduce the same by title only". After that motion is approved, the Motion is made as follows: "I move to introduce Ordinance, No. 2019-5, "An ordinance of the City Council of the Town of Fort Jones establishing the Affordable Housing Incentives and Density Bonus procedures."

11960 East Street ● P.O. Box 40 ● Fort Jones, CA 96032 ● 530 468-2281 ORDINANCE NO. 2019-5

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF FORT JONES AMENDING SECTION 18 OF THE FORT JONES MUNICIPAL CODE RELATING TO THE AFFORDABLE HOUSING INCENTIVES AND BONUS DENSITY FOR THE TOWN OF FORT JONES.

Chapter 18.36 - AFFORDABLE HOUSING INCENTIVES/RESIDENTIAL DENSITY BONUSES

18.36.010 - Purpose. The purpose of providing a housing density bonus or incentives is to contribute to the economic feasibility of low income and moderate income housing in housing developments proposed within the city.

18.36.020 - Applicability. When a developer enters into an agreement pursuant to Government Code Section 65915 consisting of at least one of the following: A. Five percent of units restricted to very low-income households; or B. Ten (10) percent of the total units of a housing development restricted to low-income households; or C. Ten (10) percent of the total for-sale of a common interest housing development restricted to moderate-income households; or D. The project donates at least one acre of land with the appropriate general plan, zoning, permitting, and approvals and access to public facilities needed for such housing to the city for very low-income units; or E. The project is restricted to seniors.

The developer shall be eligible for housing density bonuses and incentives as listed in Government Code Section 65915.

18.36.030 - Application and approval. Any person requesting a housing density bonus, incentives, or concessions shall apply for a development agreement. Density bonus, incentives, or concessions shall be granted by approval of the development agreement which shall specify the density bonus and/or incentives, and any conditions attached to the approval of such bonus, incentive and/or concession.

18.36.040 - Planning commission recommendation. Prior to council action on a development agreement providing a housing density bonus or incentives, the commission, if applicable, shall consider the development agreement and make a recommendation to the council.

18.36.050 - Determination of housing density bonus or incentives. The project developer may specify the requested housing density bonus or incentives; however, the city may agree to provide a housing density bonus or incentives other than those requested, so

long as such housing density bonus or incentives meet the requirement set forth in the California Government Code.

18.36.111 – If any provision of this chapter, or of any section hereof, is determined to be void or unenforceable, the remainder thereof shall remain in full force and effect.

18.36.112 – This ordinance shall take effect and be in force thirty (30) days after its passage.

18.36.113 – This ordinance, or a summary hereof prepared by the City Administrator, shall be published in the Siskiyou Daily News, a newspaper of general circulation in the Town of Fort Jones, within fifteen (15) days after its passage.

I HEREBY CERTIFY the foregoing ordinance was introduced for first reading at a Special Meeting of the City Council of the Town of Fort Jones held the 21st day of October 2019, and thereafter adopted at a Regular Meeting of said Council held the 12th day of November, 2019, by the following vote to wit:

AYES: NOES: ABSENT: ABSTAIN:

ATTEST:

______Paula Basteyns, City Clerk Chris Flynn, Mayor

Ordinance 2019-5 Adopted Nov. 12, 2019 Page | 2

THE TOWN OF FOR T JONES

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: ADOPTION OF PROPOSED ORDINANCE 2019-6

Second Reading and Adoption of Ordinance 2019-6 Adopting Abandoned, Accessible and Distressed Property requirements BACKGROUND: The building and zoning laws for the Town of Fort Jones have allowed property owners to ignore their properties at times, when they are vacant or abandoned. This Ordinance would require property owners to actively pursue rental or sales of their properties, register with the City and maintain the quality of the property until such time as it is rented or no longer vacant. There are specific requirements that the owners must follow or face penalties and fines. Ordinance 2019-6 was referred to us by the City of Weed, who has had great success eliminating blight and owner failure to maintain their property. RECOMMENDATION: Staff recommends the Council introduce Ordinance 2019-6 for the Second Reading by the following motions: "I Move to waive the reading of Ordinance No. 2019-6 and introduce the same by title only". After that motion is approved, the Motion is made as follows: "I move to introduce Ordinance, No. 2019-6, "An ordinance of the City Council of the Town of Fort Jones establishing Abandoned, Accessible and Distressed Property requirements."

11960 East Street ● P.O. Box 40 ● Fort Jones, CA 96032 ● 530 468-2281 ORDINANCE NO. 2019-6

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF FORT JONES AMENDING SECTION 15 OF THE FORT JONES MUNICIPAL CODE RELATING TO THE ABANDONED, ACCESSIBLE AND DISTRESSED REAL PROPERTY FOR THE TOWN OF FORT JONES.

Chapter 15.30 - ABANDONED, ACCESSIBLE AND DISTRESSED REAL PROPERTY

15.30.010 - General.

The city council hereby establishes a mechanism to protect neighborhoods from becoming blighted through the lack of maintenance and security of abandoned, accessible, or distressed real property, to establish a property registration program, and to set forth guidelines for the maintenance of abandoned, accessible, or distressed commercial real property.

15.30.020 - Definitions.

As used herein: "Abandoned" means a commercial building, structure, or other real property that is vacant and unoccupied, including property in which forty percent of the square footage of the gross floor area of the building is vacant. As used herein, the use of all or a portion of a building for storage is not occupancy unless that storage is itself a business operation or is accessory to an on-going business operation conducted within the same building. Occupancy under this part means only occupancy by a person with a legal right to occupancy. "Accessible" means real property or structures not secured or open in such a way as to prevent unauthorized access. "Commercial" means a building or structure that is within a commercial zone and is used, in whole or part, for commercial purposes, or an empty lot that is within a commercial zone. "Distressed" means property which has been vacant for a period of at least six consecutive months. "Owner" means the record title holder and any agent of the title holder with the right of possession or access to the property which is the subject of this chapter.

15.30.030 - General requirements.

A. Effective ninety days after the effective date of this chapter, the owner of any abandoned property as defined herein shall within sixty days after the building becomes distressed or within thirty days after assuming ownership of such distressed property, whichever is later, file a registration statement for each such property with the city clerk on forms provided by the city clerk for such purposes. The registration shall remain valid for one year from the date of registration. The owner shall be required to renew the registration annually as long as the building remains vacant, abandoned, accessible, or distressed and shall pay a registration or renewal fee in the prescribed in this chapter for each vacant, abandoned, accessible, or distressed property registered.

B. Any owner of any building that meets the definition of vacant, abandoned, accessible, or distressed property prior to ninety days after the effective date of the ordinance codified in this chapter, shall file a registration statement for that property within sixty days after said deadline. The registration statement shall include the information required under subsection A above, as well as any additional information the city clerk may reasonably require. C. The owner shall notify the city clerk within thirty days of any change in the registration information by filing an amended registration statement on a form provided by the city clerk for such purposes. D. The registration statement shall be deemed prima facie proof of the statements therein in any administrative enforcement proceeding or court proceeding instituted by the city against the owner or owners of the building.

15.30.040 - Registration statement requirements.

A. The registration statement shall include the name, street address and telephone number of a natural person eighteen years of age or older, designated by the owner or owners as the authorized agent for receiving notices of code violations and for receiving process, in any court proceeding or administrative enforcement proceeding, on behalf of such owner or owners in connection with the enforcement of any applicable code or of this chapter. This person must maintain an office in the state of California or reside within the state of California. B. The registration statement shall also include the name of the person responsible for maintaining and securing the property, if different from the person identified in subsection A, above. C. The registration statement shall also include the name, address and telephone number of the agent authorized to rent the property or the name, address and telephone number of the listing real estate agent who is authorized to list the property. D. An owner who is a natural person and who meets the requirements of this section as to location of residence or office may designate him or herself as agent in subsection A, the person responsible for maintaining and securing the property in subsection B, and the agent authorized to rent the property in subsection C. E. By designating an authorized agent under the provisions of subsection A of this section the owner consents to receive any and all notices of Fort Jones Municipal Code violations concerning the registered vacant, abandoned, accessible, or distressed property and all process in any court proceeding or administrative enforcement proceeding brought to enforce such code provisions concerning the registered property by service of the notice or process on the authorized agent. Any owner who has designated an authorized agent under the provisions of this section shall be deemed to consent to the continuation of the agent's designation for the purposes of this section until the owner notifies the city clerk of a change of authorized agent or until the owner files a new annual registration statement. The designation of an authorized agent in no way releases the owner from responsibility or liability under any requirement of this chapter.

15.30.050 - Property inspection.

After filing a registration statement or renewal of a registration statement, the owner of any vacant, abandoned, accessible, or distressed property shall provide access to the city to conduct an exterior and interior inspection of the building to determine compliance with the municipal code, following reasonable notice.

Ordinance 2019-6 Adopted Nov. 12, 2019 Page | 2

15.30.060 - Requirements for owners.

The owner of any building that has become vacant, abandoned, accessible, or distressed property, and any person maintaining, operating or collecting rent for any such building that has become vacant shall, within thirty days: A. Enclose and secure the building against unauthorized entry as provided in the applicable codes adopted by the city. B. Keep the property free of weeds, dry brush, dead vegetation, trash, junk, debris, building materials, accumulation of newspaper, circular, flyers, notices (except those required by federal, state, or local law), discarded personal items including, but not limited to, furniture, clothing, large and small appliances, printed material or any other items that give the appearance the property is abandoned. C. Provide that visible front and side yards be landscaped and maintained to the neighborhood standard. As used herein, "neighborhood standard" means the condition of real property that prevails in and through the neighborhood where a vacant, abandoned, accessible, or distressed property is located. When determining the neighborhood standard, no vacant, abandoned, accessible, or distressed property shall be considered D. Provide that windows in commercial buildings either display art work, display merchandise offered for sale by another business within the community, display materials provided by a Weed community non-profit organization, or be covered with plain white paper. E. Remove the signage for any previous tenant as required by the Fort Jones Municipal Code. F. Post a sign affixed to the building indicating that the property is available for rent, for sale, or both and providing the name, address and telephone number of the owner, the owner's authorized agent for the purpose of renting the property or the listing agent, and the person responsible for day-to-day supervision and management of the building, if such person is different from the owner holding title. The sign shall be of a size and placed in such a location so as to be legible from the nearest street or sidewalk, whichever is nearer, but shall be no smaller than eighteen inches by twenty-four inches. G. Repair or rehabilitate the property so it meets all applicable codes adopted by the city for occupancy, or otherwise obtain a permit to demolish the building.

15.30.070 - Fee schedule.

The initial registration fee for each vacant, abandoned, accessible, or distressed property shall be five hundred dollars, but may be reduced to one hundred dollars if the city clerk receives acceptable evidence that the property has been listed for sale or rent at a reasonable price with a licensed real estate agent authorized to sell or lease the property. The fee for the first and every subsequent renewal is five hundred dollars.

15.30.080 - Administration.

The city administrator may issue rules and regulations for the administration of the provisions of this chapter.

Ordinance 2019-6 Adopted Nov. 12, 2019 Page | 3

15.30.090 - Violations and penalties.

A. Violation of this chapter is a strict liability offense. A violation occurs regardless of a violator's intent or knowledge of the violation. B. Any owner who is not in full compliance with this chapter or of any rules or regulations authorized and issued hereunder shall be subject to penalty as provided for other violations of this municipal code. C. The remedies in this section are cumulative to, and not in place of, other rights and remedies available to the city pursuant to the municipal code. The city attorney or designee may pursue other rights or remedies, including, but not limited to, commencement of a civil or administrative action to abate the condition as a public nuisance. D. If the city takes administrative action to abate the condition of a property subject to the registration requirement, in addition to, or in lieu of the remedies in this chapter, the following administrative penalties shall apply. 1. Upon being found to be violation of this chapter, each party subject to an abatement order shall pay an administrative penalty of up to one thousand dollars. 2. If a violation of this chapter addressed by abatement order has not been abated, cured, remedied or eliminated to the reasonable satisfaction of the city administrator by the thirtieth day after the deadline imposed by the city administrator, each party subject to said abatement order shall pay a supplemental administrative penalty of up to five thousand dollars. 3. If a violation of this chapter addressed by abatement order has not been abated, cured, remedied or eliminated to the reasonable satisfaction of the city administrator by the sixtieth day after the deadline imposed by the city administrator, each party subject to said abatement order shall pay a supplemental administrative penalty of up to twenty-five thousand dollars. E. In each instance when a party becomes subject to an administrative penalty specified in this section, the city administrator shall issue an order providing written notice of that party's obligation to make payment of said administrative penalty. Each such order shall constitute a debt of the record owner and a special assessment against the subject property, having the same legal status as an order determining cost of abatement of a public nuisance. F. If a party becomes subject to an administrative penalty when that party is the property's owner of record, or is otherwise responsible as provided under this chapter, that party is not relieved of its obligation to pay the penalty based upon the subsequent sale of the property in question to another.

15.30.100 - Appeal.

Any monetary penalty or other punitive action by the city authorized under this chapter may be appealed by the party against whom it is imposed to the city's administrative citation hearing officer, the decision of whom shall be final. A request for such an appeal shall be in writing and must be submitted to the city within sixty days after the city issues written notice of the imposition of the penalty or other punitive action. Pending the results of the appeal, the appellant shall deposit any monetary penalty with the city clerk, unless the appellant does not have the financial ability to do so.

15.30.111 – If any provision of this chapter, or of any section hereof, is determined to be void or unenforceable, the remainder thereof shall remain in full force and effect.

Ordinance 2019-6 Adopted Nov. 12, 2019 Page | 4

15.30.112 – This ordinance shall take effect and be in force thirty (30) days after its passage.

15.30.113 – This ordinance, or a summary hereof prepared by the City Administrator, shall be published in the Siskiyou Daily News, a newspaper of general circulation in the Town of Fort Jones, within fifteen (15) days after its passage.

I HEREBY CERTIFY the foregoing ordinance was introduced for first reading at a Special Meeting of the City Council of the Town of Fort Jones held the 21st day of October 2019, and thereafter adopted at a Regular Meeting of said Council held the 12th day of November, 2019, by the following vote to wit:

AYES: NOES: ABSENT: ABSTAIN:

ATTEST:

______Paula Basteyns, City Clerk Chris Flynn, Mayor

Ordinance 2019-6 Adopted Nov. 12, 2019 Page | 5

TH E TOW N OF FOR T JON E S

TO: FORT JONES CITY COUNCIL

MEETING DATE: NOVEMBER 12, 2019

FROM: KARL DREXEL, CITY ADMINISTRATOR

SUBJECT: ADOPTION OF PROPOSED ORDINANCE 2019-7

Second Reading and Adoption of Ordinance 2019-7 Adopting Manufactured Home Residential Use requirements BACKGROUND: The building and zoning laws for the Town of Fort Jones have allowed manufactured homes and mobile homes to be built on residential lots, with no uniform requirements. This Ordinance would require manufactured homes to be newer than 1976, have pitched roofs, have exterior siding compatible with the neighborhood and meet other requirements as listed. Ordinance 2019-7 was also referred to us by the City of Weed, who has had great success eliminating blight and non-conforming residential buildings. RECOMMENDATION: Staff recommends the Council introduce Ordinance 2019-7 for the Second Reading by the following motions:

"I Move to waive the reading of Ordinance No. 2019-7 and introduce the same by title only". After that motion is approved, the Motion is made as follows: "I move to introduce Ordinance, No. 2019-7, "An ordinance of the City Council of the Town of Fort Jones establishing Manufactured Homes/Mobile Homes requirements."

11960 East Street Ï P.O. Box 40 Ï Fort Jones, CA 96032 Ï 530 468-2281 ORDINANCE NO. 2019-7

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF FORT JONES AMENDING SECTION 18 OF THE FORT JONES MUNICIPAL CODE RELATING TO MANUFACTURED HOMES RESIDENTIAL USE REQUIREMENTS FOR THE TOWN OF FORT JONES.

Chapter 18.08.425 – MANUFACTURED HOMES/MOBILE HOMES

"Manufactured home" means a structure that was constructed less than 25 years before moving into the Town of Fort Jones, is transportable in one or more sections, is eight feet or more in width or forty feet or more in length in the transportable mode, or, when erected on site, is three hundred twenty or more square feet in area, is built on a permanent chassis and designed to be used as a single-family dwelling, with or without a foundation, when connected to the required utilities, and includes the plumbing, heating, air conditioning, and electrical systems contained therein. "Manufactured home" includes any structure that meets all of the requirements of this section except the size requirements and with respect to which the manufacturer voluntarily files a certification and complies with the standards established under the National Manufactured Housing Construction and Safety Cat of 1974 (42 U.S.C. 5401, et seq.) or the most recent version, whichever is newer.

Chapter 18.20.150 – MANUFACTURED HOMES/MOBILE HOMES – RESIDENTAIL USE REQUIREMENTS

Manufactured homes, as defined by Section 18.08.425, are allowed to be placed in a residential zone on individual lots, as follows, and a manufactured home shall: A. Be occupied only as a residential use; B. Be subject to all of the provisions of the city's zoning ordinances for residential structures; C. Be attached to a permanent foundation system as required in the Uniform Building Code for residential structures; D. Be covered with an exterior material customarily used on conventional dwellings. The exterior covering material shall extend over the foundation in the same manner as conventional buildings; E. Have a roof load design according to the Uniform Building Code, but not less than 40 pounds per square foot; F. Have roof pitch of not less than three inches of vertical rise for each twelve inches of horizontal run; G. Have a roof covering consisting of materials customarily used for conventional dwellings within the neighborhood in which the manufactured home is proposed to be placed: H. Have a plot plan showing the proposed location of the manufactured home on the lot; I. Be subject to all of the provisions and ordinances that apply to all other residential buildings; J. Be required to have porches and eaves, or roofs with eaves, when it is necessary to make the manufactured home compatible with other dwellings in the neighborhood. 18.20.175 - MANUFACTURED HOMES—BUILDING PERMITS.

A building permit shall be obtained for the placement of a manufactured home/mobile home. Issuance of the building permit shall require that the applicant comply with all of the requirements of the city's building codes and ordinances where they may apply. The manufactured home must have a foundation system consisting of an assembly of materials constructed below the manufactured home, and below grade for frost protection, and not intended to be removed, which system is designed to support the manufactured home structure, and to resist the imposition of external natural forces. The foundation system shall be designed in accordance with the Uniform Building Code and local soil conditions. The foundation shall be designed to withstand sixty-pound snow loads and fifteen-pound wind loads when imposed from the manufactured home. The manufactured home shall be installed in accordance with the installation instructions provided by: A. The manufacturer of the manufactured home; or, B. A California licensed architect or engineer, when the manufacturer's instructions are not available or are inapplicable due to the unique conditions of the site. All manufactured homes/mobile homes installed for the purpose of residential use shall be connected to City Sewer and Water facilities at owner’s expense.

18.08.111 – If any provision of this chapter, or of any section hereof, is determined to be void or unenforceable, the remainder thereof shall remain in full force and effect.

18.08.112 – This ordinance shall take effect and be in force thirty (30) days after its passage.

18.08.113 – This ordinance, or a summary hereof prepared by the City Administrator, shall be published in the Siskiyou Daily News, a newspaper of general circulation in the Town of Fort Jones, within fifteen (15) days after its passage.

I HEREBY CERTIFY the foregoing ordinance was introduced for first reading at a Special Meeting of the City Council of the Town of Fort Jones held the 21st day of October 2019, and thereafter adopted at a Regular Meeting of said Council held the 12th day of November, 2019, by the following vote to wit:

AYES: NOES: ABSENT: ABSTAIN:

ATTEST:

______Paula Basteyns, City Clerk Chris Flynn, Mayor

Ordinance 2019-7 Adopted Nov. 12, 2019 Page | 2