Note Date & Time Change AGENDA Special Meeting TUESDAY November 12, 2019 – 6:00 P.M. City Hall 11960 East Street Fort Jones, Ca 96032 CALL TO ORDER: Fort Jones City Council Roll Call: Mayor: Flynn Members: DeCausmaker Tasem Garcia Beckwith PLEDGE OF ALLEGIANCE: PUBLIC COMMENTS ON CLOSED SESSION: (This is the time for community members to bring up items they wish to discuss regarding the closed session item only) ADJOURN TO CLOSED SESSION: CLOSED SESSION: 6:00 – 7:00 PM A. The Council will meet pursuant to Government Code § 54956.9 to Conference with Legal Counsel – Existing Litigation. Name of Case: Romaine vs. Town of Fort Jones. B. The Council will meet pursuant to Government Code § 54956.9(b): Significant exposure to litigation: Number of Cases 1. C. The Council will meet pursuant to Government Code §54957 (b) to consider the appointment, employment, evaluation of performance, discipline, or dismissal of a public employee. Position – Fire Chief D. The Council will meet in Closed Session pursuant to Government Code § 54956.8: Negotiating purchase, sale, exchange, or lease of real property. Town Negotiator is the City Administrator. RETURN TO OPEN SESSION: REPORT ON CLOSED SESSION: ANY ACTION TAKEN WILL BE REPORTED IN OPEN SESSION PUBLIC COMMENTS: Discussion items only, no action to be taken. Any person may address the Council at this time upon any subject within the jurisdiction of the Town of Fort Jones; however, any matter that requires action may be referred to staff and/or Committee for a report and recommendation for possible action at a subsequent Council meeting. Please note – there is a five (5) minute limit per topic. DISCUSSION / REPORTS / CORRESPONDANCE : NON-ACTION ITEMS: A. Sheriff Department Monthly Report B. Fire Department Monthly Report C. SVFRA Monthly Report D. Public Works Monthly Report E. Code Enforcement Monthly Report Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 November 12, 2019 Page 2 F. City Administrator’s Report G. Siskiyou Economic Development Council Report – Kory Hayden H. Request for Qualifications for City Engineer I. Note from Pollards re Carving CONSENT CALENDAR: Items listed on the consent agenda are considered routine and may be enacted in one motion. Any item may be removed for discussion at the request of the Council or the Public. 1. a) Approval of Minutes: Regular Meeting October 21, 2019 b) Ratification of Disbursements: October 1 through October 31, 2019 c) Approve Payables for November 2019 d) Review Budget vs. Actual income and expenses DISCUSSION / REPORTS: ACTION ITEMS: 2. Discuss donating $500 to Lions Club for dump trailer to assist with their Emergency Firewood delivery program 3. Review and approve Letter to Lions of “No Objections” for Christmas Parade 4. Approve Permanent Fire Chief Position 5. Review and adopt Employee Handbook revisions 6. Review and Approve revised Etna Police Contract 7. Review and Adopt Resolution 1069 – Mid-year Budget Revisions 8. Review and Adopt Resolution 1070 – Requesting funding through the Cal Trans State Transportation Improvement Program (STIP) for Dale Street and Mittan Way pavement project. PUBLIC HEARING Open Public Hearing / Staff Report / Public Comments / Close Public Hearing / Board Comments / Vote 9. Second Reading/Approval and Public Hearing for Ordinance 2019-1 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.46.00 Emergency Shelter Requirements. 10. Second Reading/Approval and Public Hearing for Ordinance 2019-2 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.08.185 Emergency Shelter Definition. 11. Second Reading/Approval and Public Hearing for Ordinance 2019-3 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.52.00 Accessory Dwelling Units. 12. Second Reading/Approval and Public Hearing for Ordinance 2019-4 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.54.00 Reasonable Accommodation Policy. 13. Second Reading/Approval and Public Hearing for Ordinance 2019-5 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.36.00 Affordable Housing Incentives and Density Bonus. 14. Second Reading/Approval and Public Hearing for Ordinance 2019-6 proposed Amendment to Ordinance Title 15.00 – Building and Construction regarding Chapter 15.30.00 Abandoned, Accessible, and Distressed Property. 15. Second Reading/Approval and Public Hearing for Ordinance 2019-7 proposed Amendment to Ordinance Title 18.00 – Zoning regarding Chapter 18.08.00 and Chapter 18.20. 00 Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 November 12, 2019 Page 2 Regulations for Mobile and Manufactured Homes Close Public Hearing STAFF COMMENTS: COUNCIL MEMBER COMMENTS: ADJOURNMENT: The next Fort Jones City Council Meeting is scheduled to be held on December 9, 2019 at 7:00 p.m. at the City Hall. Town of Fort Jones ● 11960 East Street ● Fort Jones, CA 96032 ● 530 468-2281 REPORTS & CORRESPONDENCE Fort Jones Fire Department Chief John Shepherd Po Box 597 31 Newton Street Fort Jones CA, 96032 Station Phone (530)468-2261 E-Mail- [email protected] To City Council, The Fire Department responded to 39 calls for service the month of October. Members participated in 16 hours of scheduled training and have completed Target solutions classes. The Fire department has responded to 338 calls year to date. October 2019 Calls Call Type City Limits Out of City MEDICAL AID 6 22 PUBLIC ASST. 0 5 VEG. FIRE 0 2 STU. FIRE 0 0 TRAFFIC ACCIDENT 0 1 Smoke Check 1 1 Hazardous Conditions 1 0 Total 8 31 The month of October was a busy month for the fire department. E-1311 got assigned to a strike team for the wind events that they were expecting. The strike team ended up covering Siskiyou unit was assigned to Fort Jones Cal Fire Station after the strike team ended the unit kept the engine as a single resource at the station for a number of days E-1311 is now back in quarters. The valley departments had a BBQ for the departments for the members to meet and greet unfortunately it was while the strike team was out so not everyone got to attend but it went well and we plan on having more events like this in the future to improve relationships between the departments. SCOTT VALLEY FIRE & RESCUE ALLIANCE AGENDA MINUTES rd October 3 , 2019 6:30PM Alliance By-laws: 1) All Fire Chiefs or designee(s) will have equal authority within the Alliance. 2) Any agency may withdraw with 30-day’s notice. 3) Consolidated purchasing must be approved by the Executive Fire Committee (EFC). 4) All meeting minutes will be forwarded to the Executive Fire Committee promptly after any meeting. Consensus agreement: verbal approval from each of the three (3) Fire Chief’s or designee and entry of the consensus into the minutes for the record. • 6:30PM Call meeting to Order • Meeting called to order by Chief Austin at 6:37 pm. Present: Chief Alan Kramer, Etna FD; Chief Benny Austin, Scott Valley FPD (Director); Acting Chief John Shepherd, Fort Jones FD, AC Paul Buchter, Scott Valley FPD (Secretary), Firefighter Brooklyn Tupman. Absent: AC Dan Burbank, Etna FD; AC Scott Frick, Scott Valley FPD. • Guest comment(s) No guest comments were given. Approval of Minutes 09.16.19 meeting minutes Minutes approved, motion made by Chief Kramer, seconded by Acting Chief Shepherd. Old Business Item #1: Automatic Aid Agreement: Status from Dispatch and the EFC. Yreka Interagency Dispatch Center Manager has been unavailable to review the automatic aid agreement. More attempts will be made to forward to him. Decision was made by consensus of the chiefs to continue with the process, without YICC’s input at this time. Auto aid agreement was presented to the EFC. Item #2: N-95 Masks: Status report. This item will have to be revisited at a later date and when funding is available. It will be removed from the agenda and added when feasible. 1 Item #3: Valley Wide Joint Drill: New date for the drill. Discussion on timing and seasonality. The chiefs decided to do a group site visit aided by Intel gathered by Chief Austin and FF Tupman. Decided to do a table top exercise for the time being and continue to plan a larger exercise. Discussion on mapping, resource identification and egress routes. New Business Item #1: Mutual Aid Agreement: The need for an Alliance Mutual Aid Agreement will be addressed based on received information on past agreements. It was recommended to; 1) Have the Automatic Aid Agreement signed and implemented by all agencies. 2) Have the Alliance send an official statement of formation to external sources (e.g., mutual aid agencies, hospitals, private agencies, and news release). 3) Draft an Alliance Mutual Aid agreement for approval and implementation. Discussion on if a mutual aid agreement is needed at this time and what it would be comprised of, or if the auto aid is enough for the time being. A phone call was placed to Rick Kolomay for clarification and advice. Decided to compile existing mutual aid agreements to use as a templet. Chief Kramer will be the subject up to the County Chiefs Association. Item #2: Personnel Assignments. Alliance to develop policies on sharing personnel on assignments. Item #3: Dual Membership Policy. Alliance to develop policies & protocol on dual membership personnel reporting to incidents. Discussion on dual membership and sharing personnel. Many subjects and scenarios were discussed, supervision, liability, accountability, etc. AC Buchter will work on developing some guidelines and SOP’s. Item #4: Social Gathering. Discussion of inter-departmental informal social gathering. A combined department get-together was planned. BBQ and horse shoe tournament in the Etna Park. Chiefs will gather money for the food and Chief Kramer will reserve a spot at the park.