CAP Safety Resource Manual

CENTRAL ARIZONA PROJECT SAFETY RESOURCE MANUAL Revised January 1, 2020 Most recent edit: October 12, 2020 MAIN TABLE OF CONTENTS SECTION 1: GENERAL INFORMATION SECTION 2: SAFETY RULES SECTION 3: SAFETY PROGRAMS AND POLICIES SECTION 4: OSHA INFORMATION SECTION 5: PERSONAL PROTECTIVE EQUIPMENT SECTION 6: GLOSSARY OF SAFETY TERMS SECTION 1 GENERAL INFORMATION: • GENERAL MANAGER’S MEMO • SAFETY VISION SUPPORT TEAM (SVST) MISSION, CHARTER, VALUES AND OPERATING AGREEMENT • SAFETY POLICIES FORWARD Ted Cooke, General Manager Safety is an organizational value at CAP. As a result, it is something we want you to be thinking about every day. It is not just for the big or dangerous jobs but for every job, every time. This Safety Resource Manual is intended to provide you with clear direction about CAP's safety program. I hope when reviewing it that you better understand why your safety, at work and at home, is so important. The content of this manual was developed by the CAP Safety Vision Support Team, the CAP Environmental, Health and Safety Department (EHS) and CAP Managers & Supervisors. The rules and programs are essential to maintaining a workplace free of safety-related incidents and injuries. Our goal for you after reviewing this manual is that you will be familiar with CAP's safety procedures and able to identify unsafe conditions that could lead to an injury, damage to equipment or interruption of work activities. It is also very important you fully understand the process for alerting others before starting work in an unsafe manner. The expectation at CAP is that every employee, no matter the job, will make safety a value. Please review this manual. Use it as a resource and if you have any questions, talk to the EHS Department or your supervisor or manager. By following the safe work practices outlined in the manual, and by watching out for each other, we can ensure that every employee returns home safe, every day. SAFETY VISION SUPPORT TEAM MISSION, CHARTER, VALUES AND OPERATING AGREEMENTS (REVISED: May 24, 2018) SAFETY VISION: CAP is a community of empowered people who trust and respect each other and choose to care about each other's safety, health, and emotional well-being in all aspects of their lives. TEAM MISSION: Build positive relationships within our CAP community and provide strategic direction and support to the organization as we achieve the CAP Safety Vision. TEAM CHARTER: • Engage all employees in forming and maintaining a safe work environment. • Foster an empowered all-inclusive safety community. • Drive CAP safety culture. • Maintain the Voluntary Protection Program status. • Raise awareness of self-reliance and promote making good safety choices. • Support more effective team safety meetings • Promote effective safety communication throughout CAP CORE VALUES: For the purpose of leading and fostering a strong, effective and caring CAP safety culture, we find it imperative to commit to our core values: • Caring • Commitment • Trust • Education • Respect • Diversity and Inclusion • Honesty/Integrity • Discretion/Sensitivity • Courage • Leadership • Innovation TEAM OPERATING AGREEMENTS: • Membership o The Team will consist of 10-20 active members which include: . Environmental, Health & Safety (EH&S) Department Manager . Two Directors serving as sponsors. One Communications member . One Risk Management member . The remaining members will be a proportionate cross-section of CAP o Members will proactively fulfill their term and recommend their replacement. As a general guideline, members will serve for two years; however in some situations the Team may ask a member to serve for more than two years if there is consensus among the Team that the member will provide a special benefit to the Team. Members will seek out interested candidates for future consideration. Two months prior to a members planned departure, potential candidates will be nominated and reviewed by the Team. New members will be approved or disapproved by the Team by consensus and without the candidate being present. Potential candidates will attend at least one Team meeting as an invited guest. New members will be given a copy of this Charter and it will be discussed with them by the Chair. Membership criteria will include a commitment to adopt the Team's core values and other provisions stated in this Charter. o Members rotating off the Team will enter "inactive" status but will remain Lifetime Members. o Inactive members are welcome to attend any Team meeting with prior approval from their supervisor and the Chair. o Inactive members shall retain a voice in the meetings but no vote. o Inactive members are encouraged to support Team activities and other Team functions. Membership is a privilege and is for life but can be terminated for violation of the Team's Charter. • Roles of Members o Sponsors: . Function as Team champions and safety advocates . Are voting members . Attend all meetings . Include other Team members as appropriate in Management Council discussions o Chair . Selected by the Team annually in April by consensus vote . Must have served as Team member for at least one year. Prepares agendas and facilitates Team meetings o Vice-Chair . Selected by the Team annually in April by consensus . Assists the Chair as needed . Fills in for the Chair when absent o Members . Will be highly visible and proactive . Will continuously communicate with coworkers . Will abide by the Team's core values and lead by example . Will regularly attend the monthly SVST Meetings. Will attend safety meetings as available. o Scribe . Maintains an accurate record of Team meetings . Selected by the Team by consensus . Functions as a member of the Team o Subcommittees . SVST Chair will appoint subcommittee leaders and team members . Subcommittees will meet as determined by subcommittee leaders . Subcommittee leaders report team work to the full SVST • Decision Making o Team decisions will be by consensus; we expect first and foremost, a general Team agreement. Once a decision is made by the SVST, all members shall express support for the decision to other CAP employees. Members shall endeavor to view every decision with a fresh and new perspective and invite new ideas. • Meetings o Meetings will be monthly unless determined otherwise by the Team. o Meetings will be in an open format; the Team encourages respectful and open debate and will follow a prepared agenda. o Guests are encouraged to attend with prior permission of the Chair. o Meeting location is at Headquarters, unless determined otherwise by the Team. o Chair or Vice-Chair will prepare draft meeting agendas one week in advance and distribute for member review and input. o Members leave their titles and functional roles at the door. o Members will protect the emotional and cognitive safety of other Members and the integrity of the Team as a whole. o Technology, such as videoconferencing, will be utilized as appropriate to allow for remote participation while preserving work schedules. Title: ENVIRONMENT, HEALTH, SAFETY & SECURITY Subject: Safety Guidelines Issued 12/03/98 Guidelines Reissued 10/04/10 PURPOSE It is a condition of employment at CAP that all employees comply with the requirements of this policy as well as the CAP safety rules, programs, procedures, job safety analyses, and any other safety standard that may apply. CAP is committed to maintaining a safe working environment for employees and contractors. CAP will work diligently to reduce the number of injuries to employees, the number of lost workdays associated with on-the-job injuries, and the number of property damage incidents. At CAP, no job is too important and no service is so urgent that employees cannot take time to work in a safe manner. SCOPE This policy applies to all CAP employees. RESPONSIBILITIES Management With regards to safety, management will be accountable for the actions of direct reports, indirect reports, traveling crews, contractors, and anyone else that may be present in a work area, as well as their own actions. Management will include safety and damage prevention activities in their own annual performance plans and in the plans of their direct reports. Management will be held accountable for making sure that accident and injury prevention is included in all aspects of the work activities within their areas of responsibility. Management will regularly discuss safe work practices with employees as part of the accident prevention program. Management will provide equipment, tools, and machinery that are safe to operate. Employees will not be allowed to operate or use unsafe equipment, tools, or machinery. Management will provide employees with training and education regarding the proper and safe use of equipment, tools, machinery, and personal protective equipment (PPE). No employee will be allowed to operate machinery or equipment without adequate knowledge, instruction, or training to perform the task safely. Management will ensure that each employee is wearing the proper PPE when completing job assignments. Management will maintain effective industrial hygiene activities and a work environment safe from airborne fumes, mists, smoke, vapors, gases, dust, and noise which may impair the health and safety of employees. Management will support consistent improvement in the physical plant, equipment, tools, and machinery at CAP so that each employee is able to perform his/her job in a safe and effective manner. The Environmental Health & Safety (EH&S) Department will assist CAP’s management in the performance of periodic facility safety reviews to ensure that each facility is maintained in accordance with the safety standards required by the applicable Federal and State of Arizona regulations. Management will investigate personal injuries and property damage incidents. Investigations will be used to gather information to eliminate the causes of the incident or injury. Management will act on the safety concerns of staff and, if appropriate, consult the EH&S Department. Management will maintain a program of post-accident or post-injury counseling that promotes injury prevention.

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