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Kaylastidger@Llmsi.Com Cancun Quintana Roo, January 09th, 2017. Kayla Stidger Director of Meetings and Events Organization for Human Brain Mapping [email protected] Event: OHBM 2020 Date: June 2020 (Friday to Thursday sessions + set-up) Dear Kayla Stidger, Thank you for considering CANCUN ICC, as a possible hosting venue for such important event. Be sure that we are at your total disposal for any information or any kind of assistance you might need. Requirements: . BACALAR 1: Office, 5 pax, set to be defined, 6 days . BACALAR 2: Internet Cafe, custom set for charging spaces and 4 computer stations, 6 days . BACALAR 3: Speaker Ready Room, custom set with 6 computer stations, 6 days . ISLA MUJERES 1-3: Hackathon room, 70 pax, round tables, 5 days . ISLA MUJERES 4: Pop up meeting room, 20 pax, round tables, 1 day . COZUMEL 4,3,2, A: FMRI course,300 pax, classroom setup, 1 day . COZUMEL 5, 1: Educational course 2, 200 pax, classroom setup, 1 day . AUDITORIO: Educational course 3, 150 pax, classroom setup, 1 day . COBA: Educational course 4, 150 pax, classroom setup, 1 day . COSTA MAYA 5, 1: Educational course 5, 100 pax, classroom setup, 1 day . COSTA MAYA 4, 3: Educational course 6, 100 pax, classroom setup, 1 day . XCARET: Educational course 7, 80 pax, classroom setup, 1 day . TULUM: Educational course 8, 80 pax, classroom setup, 1 day . CONTOY: OHBM Committee Meeting, 25 pax, U-shape, 5 days . GRAN CANCUN: General Session, 3000 pax, theater setup, 5 days . EXHIBIT AREA: 1250 poster boards set in linear style, 4 days . TERRAZA AKUMAL: Welcome reception, 1250 pax, cocktail setup, 1 day . COZUMEL MITAD 1: Oral session and morning workshop, 600 pax, theater setup, 4 days . COZUMEL MITAD 2: Symposia & oral session, 500 theater setup, 4 days . COSTA MAYA MITAD 1: Symposia & oral session, 300 pax, theater setup, 4 days Cancun ICC offers: . Renting of the meeting facilities. Furniture required in all session rooms. Air conditioning. Standard lightning service. General cleaning service (excepting inside the booths). Permanent assistance on behalf of Cancun ICC’s personnel before, during and after the meeting holding days. Nota bene: . The rates above mentioned will apply only for the present estimate. Should you require any modification, please contact the sales department for a new one. 3rd Level GRAN CANCUN: General Session, 3000 pax, theater setup, 5 days 2nd Level . ISLA MUJERES 1-3: Hackathon room, 70 pax, round tables, 5 days . ISLA MUJERES 4: Pop up meeting room, 20 pax, round tables, 1 day . COZUMEL 4,3,2, A: FMRI course,300 pax, classroom setup, 1 day . COZUMEL 5, 1: Educational course 2, 200 pax, classroom setup, 1 day . COBA: Educational course 4, 150 pax, classroom setup, 1 day . XCARET: Educational course 7, 80 pax, classroom setup, 1 day . TULUM: Educational course 8, 80 pax, classroom setup, 1 day . CONTOY: OHBM Committee Meeting, 25 pax, U- shape, 5 days . TERRAZA AKUMAL: Welcome reception, 1250 pax, cocktail setup, 1 day . COZUMEL MITAD 1: Oral session and morning workshop, 600 pax, theater setup, 4 days . COZUMEL MITAD 2: symposia & oral session, 500 theater setup, 4 days 1st Level . BACALAR 1: Office, 5 pax,, 6 days . BACALAR 2: Internet Café, custom set for charging spaces and 4 computer stations, 6 days . BACALAR 3: Speaker Ready Room, custom set with 6 computer stations, 6 days . COSTA MAYA 5, 1: Educational course 5, 100 pax, classroom setup, 1 day . COSTA MAYA 4, 3: Educational course 6, 100 pax, classroom setup, 1 day . COSTA MAYA MITAD 1: Symposia & oral session, 300 pax, theater setup, 4 days Ground Level . AUDITORIO: Educational course 3, 150 pax, classroom setup, 1 day . EXHIBIT AREA: 1250 poster boards set in linear style, 4 days . REGISTRATION AREA Conference Area AREA SQM SET UP START ENDS $ PER SQM DAYS TOTAL USD SET UP ACTIVITY OFFICE BACALAR 1 44 TO DEFINE 05/06/2020 05/06/2020 $5.00 1 $220.00 ACTIVITY INTERNET CAFÉ BACALAR 2 39 WORKSTATIONS 05/06/2020 05/06/2020 $5.00 1 $195.00 ACTIVITY SPEAKERS READY ROOM BACALAR 3 35 TO DEFINE 05/06/2020 05/06/2020 $5.00 1 $175.00 ACTIVITY HACKATHON ROOM ISLA MUJERES 1-3 130 WORKSTATIONS 06/06/2017 06/06/2017 $5.00 1 $650.00 ACTIVITY POP UP MEETING ROOM ISLA MUJERES 4 44.5 ROUND TABLES 06/06/2017 06/06/2017 $5.00 1 $222.50 ACTIVITY FMRI COURSE COZUMEL 4, 3 431 THEATER 06/06/2017 06/06/2017 $5.00 1 $2,155.00 ACTIVITY EDUCATIONAL COURSE 2 COZUMEL 5, 1 384 THEATER 06/06/2017 06/06/2017 $5.00 1 $1,920.00 ACTIVITY EDUCATIONAL COURSE 3 AUDITORIO 667 CLASSROOM 06/06/2017 06/06/2017 $5.00 1 $3,335.00 ACTIVITY EDUCATIONAL COURSE 4 COBA 265 CLASSROOM 06/06/2017 06/06/2017 $5.00 1 $1,325.00 ACTIVITY EDUCATIONAL COURSE 5 COSTA MAYA 5, 1 287 CLASSROOM 06/06/2017 06/06/2017 $5.00 1 $1,435.00 ACTIVITY EDUCATIONAL COURSE 6 COSTA MAYA 4, 3 308 CLASSROOM 06/06/2017 06/06/2017 $5.00 1 $1,540.00 ACTIVITY EDUCATIONAL COURSE 7 XCARET 200 CLASSROOM 06/06/2017 06/06/2017 $5.00 1 $1,000.00 ACTIVITY EDUCATIONAL COURSE 8 TULUM 185 CLASSROOM 06/06/2017 06/06/2017 $5.00 1 $925.00 ACTIVITY OHBM COMMITTEE MEETING CONTOY 245.5 U SHAPE 06/06/2017 06/06/2017 $5.00 1 $1,227.50 ACTIVITY GENERAL SESSION GRAN CANCUN 2680 THEATER 06/06/2017 06/06/2017 $5.00 1 $13,400.00 ACTIVITY WELCOME RECEPTION TERRAZA AKUMAL 752 COKTAIL 07/06/2017 07/06/2017 $0.00 1 $0.00 ACTIVITY MORNING WORKSHOP// SYMPOSIA & ORAL SESSION 600 PAX COZUMEL MITAD 1 645 THEATER 07/06/2017 07/06/2017 $5.00 1 $3,225.00 ACTIVITY SYMPOSIA & ORAL SESSION 500 PAX COZUMEL MITAD 2 645 THEATER 07/06/2017 07/06/2017 $5.00 1 $3,225.00 ACTIVITY SYMPOSIA & ORAL SESSION 500 PAX COSTA MAYA MITAD 1 440 THEATER 07/06/2017 07/06/2017 $5.00 1 $2,200.00 EVENT ACTIVITY OFFICE // INTERNET CAFÉ // SPEAKERS READY ROOM BACALAR 118 WORKSTATIONS 06/06/2020 11/06/2020 $5.00 6 $3,540.00 ACTIVITY HACKATHON ROOM ISLA MUJERES 1,2,3 130 WORKSTATIONS 07/06/2017 11/06/2017 $5.00 5 $3,250.00 ACTIVITY POP UP MEETING ROOM ISLA MUJERES 4 44.5 ROUND TABLES 07/06/2017 07/06/2017 $5.00 1 $222.50 ACTIVITY FMRI COURSE // EDUCATIONAL COURSE 2 // MORNING WORKSHOP// SYMPOSIA & ORAL SESSION COZUMEL 1290 THEATER 07/06/2017 11/06/2017 $5.00 5 $32,250.00 ACTIVITY EDUCATIONAL COURSE 3 AUDITORIO 667 CLASSROOM 07/06/2017 07/06/2017 $5.00 1 $3,335.00 ACTIVITY EDUCATIONAL COURSE 4 COBA 265 CLASSROOM 07/06/2017 07/06/2017 $5.00 1 $1,325.00 ACTIVITY EDUCATIONAL COURSE 5 // EDUCATIONAL COURSE 6 COSTA MAYA 4,3 / 5,1 595 CLASSROOM 07/06/2017 07/06/2017 $5.00 1 $2,975.00 ACTIVITY SYMPOSIA & ORAL SESSION COSTA MAYA MITAD 1 440 THEATER 08/06/2017 11/06/2017 $5.00 4 $8,800.00 ACTIVITY EDUCATIONAL COURSE 7 XCARET 200 CLASSROOM 07/06/2017 07/06/2017 $5.00 1 $1,000.00 ACTIVITY EDUCATIONAL COURSE 8 TULUM 185 CLASSROOM 07/06/2017 07/06/2017 $5.00 1 $925.00 ACTIVITY OHBM COMMITTEE MEETING CONTOY 245.5 U SHAPE 07/06/2017 11/06/2017 $5.00 5 $6,137.50 ACTIVITY GENERAL SESSION GRAN CANCUN 2680 THEATER 07/06/2017 11/06/2017 $5.00 5 $67,000.00 ACTIVITY WELCOME RECEPTION TERRAZA AKUMAL 752 COKTAIL 07/06/2017 07/06/2017 $0.00 1 $0.00 TOTAL BEFORE VAT $ 169,135.00 0% VAT $0.00 TOTAL AFTER VAT $169,135.00 P R I C E S I N U S D Exhibition Area AREA SQM SET UP START ENDS $ PER SQM DAYS TOTAL USD SET UP ACTIVITY EXHIBITION AREA GROUND LEVEL 1250 POSTER 06/06/2020 06/06/2020 $3.50 1 $4,375.00 EVENT ACTIVITY EXHIBITION AREA GROUND LEVEL 1250 POSTER 07/06/2020 11/06/2020 $3.50 5 $21,875.00 TOTAL BEFORE VAT $ 26,250.00 0% VAT $0.00 TOTAL AFTER VAT $26,250.00 P R I C E S I N U S D Food & Beverage DAYS / SERVICE NO.PAX UNIT COST TOTAL USD SERVICES COFFEE BREAK Beverages:Regular coffee, tea, bottled water, soft-drinks. 3000 $ 11.72 10 $ 351,600.00 Food: Fresh fruit, freshly homemade cookies, toasted and rustic bread (whole grain and soft white), honey and jam assortment. Pepito Box lunch A half of a beef steak baguette. Salad. Fresh fruit. Pineapple 200 $ 14.33 5 $ 14,330.00 cake. Bottled water or soda. National Open Bar Bacardi White Rum, Bacardi Dark Rum, Terry Centenary Brandy, Smirnoff Vodka, J&B Whiskey, Jimador Tequila Aged, Simplicity 2500 $ 29.70 3 $ 222,750.00 Red Wine, Cabernet Sauvignon, Simplicity Chardonnay White Wine, Beers and Soft-drinks Gourmet Canapés (six per pesron) Shrimp aguachile little spoon (Shrimp cooked in lemon and pepper). Smoked salmon roll with cream cheese. Roast beef and cucumber roll. Asparagus with Iberian ham. Chicken mini 2500 $ 15.63 1 $ 39,075.00 skewer. Tomato and chesse bruschetta TOTAL BEFORE TAX $ 627,755.00 0% VAT $ - TOTAL AFTER TAX AND SERVICE $ 627,755.00 SUMMARY OF SERVICES Price in conference & exhibition area before VAT $ 195,385.00 0% VAT $ 0.00 Price in conference & exhibition area after VAT $ 195,385.00 Price in F&B before VAT $ 627,755.00 0% VAT $ 0.00 Price in F&B after service & VAT $ 627,755.00 Discount in conference & exhibition area for F&B $ 86,605.58 consumption before VAT Preferential price in conference & exhibition area $ 108,779.43 before VAT 0% VAT $ 0.00 Preferential price in conference & exhibition area after $ 108,779.43 VAT for F&B consumption TOTAL FOR CONFERENCE & EXHIBITOON AREA AND F&B $ 736,534.43 AFTER SERVICE & VAT PRICES IN USD In order to make easier the total payment of the event, CANCUN ICC offers to you the next deposit schedule: AMOUNT IN DAY OF DESCRIPTION % USD (TAXES PAYMENT INCLUDED) Payment 1 / 4 10% $ 73,653.44 Feb 01st, 2017 Payment 2 / 4 30% $ 220,960.33 June 15th, 2017 Payment 3 / 4 30% $ 220,960.33 June 15th, 2018 Payment 4 / 4 30% $ 220,960.33 June 15th, 2019 100% $ 736,534.43 It is my pleasure to confirm you the tentative booking of the facilities requested for your event.
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