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Job Description and Selection Criteria Job description and selection criteria Job title Library Assistant (Evening & Weekend) Division Gardens, Libraries and Museums (GLAM) Department Bodleian Libraries Sackler Library or Taylor Institution Library (and cover at other Location Section 3 Humanities Libraries, as required) or Reader Services, Old Bodleian Library and Radcliffe Camera, Grade and salary Grade 2: £19,568 - £19,612 p.a. (pro rata) 4 part-time posts, working between 9.75 and 14.5 hours per week as follows: Taylor Institution Library (1 post): average of approx.12 hours per week (0.33 FTE) worked in a two-weekly pattern, as follows: o Week 1 (14.5 hours): Monday + Friday (16:00–19:15) + Saturday (09:45–18:15) o Week 2 (9.75 hours): Monday + Thursday + Friday (16:00– 19:15) Sackler Library (3 posts): one of the following fixed patterns: Hours o Tuesday (17:00–21:15) + Sunday (10:45–19:15) = 0.34 FTE, 12.25 hrs pw (2 posts) o Wednesday + Thursday + Friday (17:00–21:15) = 0.35 FTE, 12.75 hrs pw (1 post) You will be offered additional slots to cover holidays of other members of the evening/weekend team. 1 part-time post: Old Bodleian Library (1 post): (0.23FTE) every Thursday (5.00pm – 9.15pm) and fortnightly Sundays (10.45am – 7.15pm) Contract type Permanent Reporting to Reader Services Supervisors (Evening & Weekend) Vacancy reference 150171 You are required to submit a supporting statement with your application, outlining how you meet each of the selection criteria for Additional the role (see the ‘How to Apply’ section for further details). CVs information (alone) will not be considered. Please contact the recruitment team if you require the job description in an alternative format. Closing date 12.00 midday GMT/BST on Monday 17 May 2021 Introduction The University Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. Radcliffe Camera in Radcliffe Square We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting- edge. Oxford is one of Europe's most entrepreneurial universities. Income from external research contracts in 2015/16 exceeded £537.4m and we rank first in the UK for university spin-outs, with more than 130 companies created to date. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information please visit www.ox.ac.uk/about/organisation Gardens, Libraries and Museums (GLAM) The Gardens, Libraries and Museums (GLAM) group includes the providers of the major academic services to the divisions, and also departments with responsibilities including, but extending beyond, the immediate teaching and research needs of the University. The collections embodied within these departments are an essential part of the University’s wider nature and mission. They are part of its heritage as the country’s oldest University and now form a resource of national and international importance for teaching, research and cultural life; they also make a major contribution to the University’s outreach and access missions. Page 2 of 10 For more information please visit: http://www.admin.ox.ac.uk/glam/ The Bodleian Libraries The Bodleian Libraries at the University of Oxford is the largest university library system in the United Kingdom. It includes the principal University library – the Bodleian Library – which has been a legal deposit library for 400 years; as well as 28 libraries across Oxford including major research libraries and faculty, department and institute libraries. Together, the Libraries hold more than 12 million printed items, over 80,000 e-journals and outstanding special collections including rare books and manuscripts, classical papyri, maps, music, art and printed ephemera. Members of the public can explore the collections via the Bodleian’s online image portal at digital.bodleian.ox.ac.uk or by visiting the exhibition galleries in the Bodleian’s Weston Library. For more information please visit: http://www.bodleian.ox.ac.uk/ Sackler Library The Sackler Library is one of the University of Oxford’s principal research libraries. It is the centre for the study of archaeology and the ancient world as well as art and architectural history, from ancient to contemporary worldwide. The Sackler is part of Section 3 of the Humanities Libraries. Taylor Institution Library The Taylor Institution is the University’s centre for the study of modern European languages and literatures. The Taylorian building houses the Taylor Institution Library’s research collection and a teaching collection that is the main Oxford lending library for Modern Languages undergraduates and graduate students studying European cinema. With c.3000 registered borrowers, the Taylor Institution Library’s research and teaching collections are very busy and we aim to provide a timely, courteous and professional service to our readers. The Taylor Institution Library is part of Section 3 of the Humanities Libraries. Section 3, Humanities Libraries ‘Section 3’, Humanities Libraries support research and teaching/learning in: Ancient History, Archaeology, Art History, Classics, and Assyriology and Egyptology (Sackler Library); Middle Eastern/Islamic Studies and South Asian Studies (Nizami Ganjavi Library); and modern and medieval European languages and literatures, together with Linguistics, World Cinema, and Women’s Studies (Taylor Institution Library). The Sackler Library and the Taylor Institution Library hold the principal University library collections in their subjects and the Nizami Ganjavi Library complements the holdings of the Weston Library and other Oriental site libraries. All three libraries are lending libraries and provide access to material requested from the Book Storage Facility and the extensive electronic resources of the Bodleian Libraries. Readers are supported by the Reader Services team and a group of expert subject librarians covering the relevant fields of study. Page 3 of 10 For more information about the Section 3 libraries please visit: http://www.bodleian.ox.ac.uk/taylor http://www.bodleian.ox.ac.uk/sackler http://www.bodleian.ox.ac.uk/ngl Bodleian Library Reader Services The Bodleian Reader Services Department is responsible for the provision of reading room services in the Bodleian Library reading rooms: the Upper Reading Room (subject coverage English and History at research level), Lower Reading Room (subject coverage Classics, Ancient History, Philosophy, Theology (including Patristics), and Reference), Duke Humfrey’s Library, Upper Radcliffe Camera (subject coverage History and English at undergraduate level) and the Lower Radcliffe Camera (History Faculty Library collection). Reader Services staff also undertake duties in the Gladstone Link, including roving support for readers and reshelving. Job description You may not be expected to carry out all of the duties detailed with this job description when based in this post, the main focus of this role being Reader Services. Please note that the percentage detailed next to each section, should act as a guideline for how much of this type of work the post holder can be expected to carry out in this specific role. Overview of the role The post holder will welcome readers and visitors and administer the library’s admissions procedures, respond to enquiries and provide direction to appropriate services. They will undertake a range of duties on front line desk(s) (including the lodge), at all times providing high quality customer service. According to the requirements of local library rotas and the role, some or all hours will be worked in the evenings and at weekends. The post holder may be required to work at other library locations from time to time. The post holder will work under the direction of one of the Reader Services Supervisors (Evening & Weekend). Responsibilities/duties may include Reader Services (70%) 1. Register readers correctly according to their status and welcome visitors. Provide an introduction to the library and explain standard reading room procedures and regulations to readers Page 4 of 10 2. Respond to queries in person, by phone and online; use online catalogues and other search tools including e-resources to help readers locate items within the Bodleian libraries and e-resources: , assist readers in the use of IT equipment including reader PCs and photocopier-printers, and refer readers to specialised library services and other library staff when appropriate 3. Work at the front line desk carrying out a full range of reader services transactions including: issuing, returning and renewing material; handling money; administering reserve collections, room bookings and inter-library loans; reserving books for readers and assisting them to make reservations and placing stack requests. Record statistics (e.g. records of occupancy of the reading rooms) 4. Open and close the library or reading room; provide security during opening hours through invigilation; follow evacuation procedures for the reading room in the event of an emergency and assist readers with disabilities or special needs to use the library and its collections, in accordance with legislation on equality 5. Support the document supply activities of the Bodleian Libraries through the retrieval and copying of extracts from the library collections Stock management (25%) 6.
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