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Glenelg Shire Council Minutes of the Ordinary Council Meeting Held On

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Glenelg Shire Council Minutes of the Ordinary Council Meeting Held On Glenelg Shire Council Minutes of the Ordinary Council Meeting held on Tuesday, 24 April 2012, at Glenelg Shire Municipal Offices – Council Chamber 71 Cliff Street, Portland ORDINARY COUNCIL MEETING - 2 - Tuesday, 24 April 2012 Index Page No. Present: 4 Opening Prayer: 4 Indigenous Acknowledgement 4 Receipt of Apologies: 4 Confirmation of Minutes: 4 Conflict of Interest: 5 Question Time: 5 Questions of which due notice has been given in writing or previously taken on notice: 5 Questions from the Gallery: 5 1. B Double Routes – Kennedy and Browning Street, Portland 5 2. B Double Routes – Kennedy and Browning Street, Portland 5 3. Emergency Management Fire Coordinator 6 4. Australia and New Zealand Forestry Conference 6 5. Passing Lane Works on Princes Highway 6 A. Notices of Motion: 7 A1. Notice of Motion 5 – 2011/2012 – Council Rate Strategy 7-8 B. Deputations: 8 C. Petitions: 9 D. Committee Reports: 9 E. Assembly of Councillor Records 10 E1. Assembly of Councillors Records – 14 February 2012 to 12 April 2012 (Inclusive) 10-12 F. Management Reports 13 F1. Monthly Finance Report – 31 March 2012 13-15 F2. Policy Development – Procurement Policy 16-18 F3. Policy Development – Investment Policy 19-21 F4. Proposal for Formal Endorsement for Trial Great Ocean Road Regional Tourism Board 22-28 F5. Adoption of Fees and Charges for 2012/2013 29-32 ORDINARY COUNCIL MEETING - 3 - Tuesday, 24 April 2012 Index Page No. F6. Speed Limit – Henty Highway, Heywood 33-34 F7. Casterton Kelpie (Multi-Functional) Centre 35-44 F8. Integrated Growth Plan (IGP) for Portland Advisory Committee Change to Terms of Reference 45-47 F9. Aboriginal Name for Portland Child and Family Complex 48-50 F10. Heritage Advisory Committee Change to Terms of Reference 51-52 F11. Heritage Advisory Committee Minutes Recommendations 53-54 F12. Tomorrows Library – Glenelg Shire Council Response 55-65 F13. 2011-2012 Community Grants Program Allocations – Second Round 66-70 F14. Narrawong Beach Patrol 71-75 F15. Aboriginal Tent Embassy 76 F16. B Double Use of Browning and Kennedy Streets, Portland 77-82 F17. Late Item Local Government (Long Service Leave) Regulations 2012 83-85 Any Other Procedural Matter: 86 Urgent Business: 86 Receipt of Items Submitted for Information: 86 Index – Separate Circulations to Reports: 86-87 Closure of Meeting to Members of the Public: 87-88 Adjournment of the Meeting 88 Resumption of the Meeting 88 G. In Camera Reports: 88 G1. Receipt of Audit Committee Minutes – Wednesday 14 March 2012 89-92 G2. Demolition and Construction of a New Toilet Block, Scott Street, Heywood 93-95 G3. Draft Saleyards Booking Procedure and Associated Local Laws Changes 96-102 G4. Contract No. 201103 – Provision of Environmental Monitoring Services – Portland Landfill 103-106 G5. Contract No. 201121 – Supply and Delivery of a Landfill Compactor 107-110 G6. Contract No. 201112 – Provision of Construction Services for Marina in Portland Harbour 111-124 G7. Aboriginal Tent Embassy 125-131 G6. Requests for Leave of Absence 132 Opening of Meeting to Members of the Public 133 Closure of Council Meeting 133 ORDINARY COUNCIL MEETING - 4 - Tuesday, 24 April 2012 TIME: 7.05 pm PRESENT: Mayor, Cr Bruce Cross, Cr Geoff White, Cr Gilbert Wilson, Cr Karen Stephens, Cr Robert Halliday and Cr Ken Saunders Also in attendance were the Chief Executive Officer (Ms Sharon Kelsey), Group Manager Corporate Services (Mr Brendon Grail), Group Manager Community Development (Ms Adele Kenneally), Group Manager Planning and Economic Development (Mr Syd Deam), Group Manager Assets and Infrastructure (Mr Paul Healy) and Senior Administration Officer Corporate Services (Mrs Tanya Flockhart) OPENING PRAYER: The Mayor opened the Meeting with the Council Prayer. INDIGENOUS ACKNOWLEDGEMENT: The Mayor followed with the Indigenous Acknowledgement. RECEIPT OF APOLOGIES: Cr John Northcott CONFIRMATION OF MINUTES: MOTION: Crs Stephens and White That the minutes of the Ordinary Council Meeting held on 27 March 2012 and, as circulated, be confirmed. CARRIED ORDINARY COUNCIL MEETING - 5 - Tuesday, 24 April 2012 DECLARATIONS OF CONFLICT OF INTEREST: CONFLICT OF INTEREST „The Local Government Act contains mandatory requirements for both direct and indirect conflict of interest. The objective of the provisions is to enhance good governance in Victorian local government and to improve public confidence in the probity of decision making at Victoria‟s 79 Councils. Councillors are responsible for ensuing that they comply with the relevant provisions contained in Part 4 – Division 1A of the Act. An online copy of the Local Government Act is available at www.localgovernment.vic.gov.au select – legislation. Alternatively, a printed copy is available for Councillors upon request‟. Nil QUESTION TIME: I. QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN IN WRITING OR HAVE PREVIOUSLY TAKEN ON NOTICE: Nil II. QUESTIONS FROM THE GALLERY: 1. B Double Truck Routes – Kennedy and Browning Streets, Portland Ms Jodi Stevenson asked the following question: Considering that there has been a continual amount of trucks – 1 every 15 minutes since 4.30 tonight. What is being done to stop the drivers from urinating in public view, especially during the day? Mayor, Cr Wilson advised that this issue is a topic of an item to be considered later in this meeting and this matter would be discussed as relevant to that item. 2. B Double Truck Routes – Kennedy and Browning Streets, Portland Mrs Jodie Stephenson asked the following question: Is the lighting at Kennedy and Browning Street intersection going to be made larger/brighter to avoid trucks overshooting the intersection at 4.30am as happened in the past 2 mornings with the trucks having to reverse back to go around the corner. Mayor, Cr Wilson advised that this issue is a topic of an item to be considered later in this meeting and this matter would be discussed as relevant to that item. ORDINARY COUNCIL MEETING - 6 - Tuesday, 24 April 2012 II. QUESTIONS FROM THE GALLERY: 3. Emergency Management Fire Coordinator The Portland Observer asked the following question: Can the council provide an update on the emergency management fire coordinator funding situation, given the council‟s resolution on the issue made on January 24 this year? CEO, Ms Kelsey advised that in relation to this position Council was taking a strong advocacy view and going back to the State Government to seek funding for a full time Emergency Management Fire Coordinator position. Council has raised this matter with a range of different levels of relevant State departments, the MAV and with the Minister for Local Government. Council has been advised that the State is reviewing the funding provisions but at this time Council has not been advised of a final decision. Council is of the view that it will not fund this position of its own accord and will continue to seek full funding in regards to this position. 4. Australia and New Zealand Forestry Conference The Portland Observer asked the following question: What will be council‟s role in the lead-up to the five day Australian and New Zealand Forestry Conference listed for Portland in 2015? Mayor, Cr Wilson advised that this is a Committee of Portland project and Council is keen to support the conference here in Portland and will assist with any requests from the Committee for Portland. 5. Passing Lane Works on Princes Highway The Portland Observer asked the following question: Has the council received any further details from the State Government or Vicroads as to when work will start on establishing the new passing lane on the Princes Highway, westbound, near Lyons, as announced by the Member for South West Coast Denis Napthine in August last year? Mayor, Cr Wilson advised that unfortunately there has been no further details received. ORDINARY COUNCIL MEETING - 7 - Tuesday, 24 April 2012 A. NOTICES OF MOTION: A1. NOTICE OF MOTION NO. 5-2011/2012 – COUNCIL RATE STRATEGY (DWS: 1376546) Cr. Halliday has submitted the following Notice of Motion: Notice of Motion In accordance with the Council‟s Governance Local Law and associated Meeting Procedure, I give notice of my intention to move the following motion at the Council meeting to be held on Tuesday, 24 April 2012: 1. That Council adopt, for public consultation, a proposed rate strategy for the 2012/2013 financial year as follows: a. Reduce the current rebate for Primary Production Land from 30% to 25%; and b. Reduce the rate in the dollar for Commercial/Industrial land from 120% of the General Land rate to 100% of the General Land rate. 2. Undertake a public consultation process. Signed: Cr. Halliday Dated: 27 March 2012 Cr Halliday‟s Comments There has been concern in the community about the changes to rates last year because of the variations from a decrease of 3.33% for Primary Production Land to increases in General Land, Commercial/Industrial Land, Timber Production Land and Recreational Land of 10.5%. Within this motion there will be no increase to residential rates. The farming sector will be still getting a 25% rebate. Many people have spoken to me and think that this wide variation is unfair. Rates are a property tax. The valuation of property should determine the rates payable. The Commercial/Industrial rate payers are not looking for a rebate, they are looking for to pay 100% rates with no loading, to level the playing field to the rest of the state. ORDINARY COUNCIL MEETING - 8 - Tuesday, 24 April 2012 A1. NOTICE OF MOTION NO. 5-2011/2012 – COUNCIL RATE STRATEGY (continued) With on-line buying, the introduction of an increase of 3% employer superannuation, the carbon tax and spiralling electricity prices, the business sector is doing it hard. This needs to be debated by Council. I am giving notice of one month, so that Council can do a proper evaluation of figures involved.
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