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2012 Home Show Exhibitor Application.Pub 20122012 HODAGHODAG HOMEHOME SHOWSHOW March 24 and March 25, 2012 Exhibitor Application All You’ll Need for a Happy Home - Inside and Out! The Rhinelander Area Chamber of Commerce and NRG Media Invite You to Participate in the 2012 Hodag Home Show on March 24th and March 25th at the Rhinelander High School LOCATION FOR 2012 - Newly Remodeled!! Rhinelander High School WHY YOU SHOULD PARTICIPATE: ♦ Direct Contact With Thousands of People ♦ First Show in the Northwoods - Great Attendance ♦ Excellent Marketing and Promotional Opportunities WEEKEND ACTIVITIES SURE TO DRAW: ♦ Door Prizes Given Throughout the Show ♦ Exhibitor Demonstrations ♦ Children and Family Activities ♦ Community Groups Performing ♦ Arts and Craft Vendors MARKETING & PROMOTION: The Chamber and NRG Media (WHDG, WRLO, WRHN, WMQA, WOBT, WLKD ) are partnering to create a comprehensive media plan for the 2012 Hodag Home Show, including: ♦ Radio Commercial Messages, On-Air Interviews, Live Updates ♦ Live Broadcasts Direct From the Home Show on Saturday and Sunday ♦ Print Advertisement with the Hodag Buyer’s Guide & The Northwoods River News ♦ Advertising with WJFW (Channel 12); Chamber’s E-Newsletter ♦ Host Demonstrations / Seminars For Enhanced Exposure Send Your Completed Application with payment by January 20, 2012, and you will receive full media exposure. Applications received after January 20, 2012 are not guaranteed media inclusion. Booth space will not be held for applications received without payment. We Look Forward to Welcoming You! Rhinelander Area Chamber of Commerce Office (715) 365-7464 Fax (715) 365-7467 Email: [email protected] www.RhinelanderChamber.com 2012 HODAG HOME SHOW INSTRUCTIONS AND GUIDELINES - REVISED SHOW COORDINATOR GENERAL EXHIBIT INFORMATION : Rhinelander Area Chamber of Commerce (“RACC”) All measurements shown on the floor plan are as accurate as 450 West Kemp Street - Post Office Box 795 possible; however the RACC reserves the right to make any Rhinelander, WI 54501 necessary modifications without advanced notice. Phone: 715-365-7464 Fax: 715-365-7467 Exhibitor operations must be confined within the booth space EXHIBIT HOURS : perimeters. Violation will result in applicable charges for additional booth space. All exhibits must be open and staffed during the show hours: Saturday, March 24, 2012 - 10:00 am to 4:00 pm Standard indoor exhibit booths will measure 10’ x 10’ with an 8’ Sunday, March 25, 2012 - 10:00 am to 3:00 pm high back and side dividers measuring 3’ high. Booths located in the gymnasium will receive one 8’ clothed table. SET UP AND TEAR DOWN TIMES: All exhibitors must check in at the RACC booth before beginning If you would like additional tables, they are available for $25.00 set up. (clothed) or $10.00 (not clothed). WE ARE UNABLE TO Exhibitors may set up on Friday, March 23, 2012, from 5:30 pm to PROVIDE CHAIRS SO PLEASE PLAN IN ADVANCE. 8:30 pm. Exhibitors may also set up on Saturday, March 24th at A duplex electrical outlet with the capacity to handle 1,500 watts 7:00 am. Set up must be completed by 9:00 am on Saturday, is included at your booth at no additional charge. March 24th. SALES LICENSES: NO EARLY SET UP! If you are having an outside organization If an Exhibitor plans to sell merchandise on the premises, deliver your exhibit materials, please be sure they are aware of set- Exhibitors are responsible for complying with City, County and up times. State licensing and tax requirements. Please plan to unload your equipment and then immediately move your vehicle. Exhibitor parking is located in the back of the CHARACTER OF EXHIBIT : high school. Please do not park in any other location in order Use of loud speakers, wire recorders, television sets, stereo to allow for customer parking. systems and radios, or the operation of machinery which is of sufficient volume to impede and annoy neighboring exhibitors are On Sunday, March 25th, doors open for Exhibitors at 9:30 am. not permitted. Interference with the light and space of other Early access is not available. exhibitors is prohibited. Display material exposing any DISMANTLING MAY NOT BEGIN until the show closes on Sunday unfinished surface of neighboring booths is not permitted. at 3:00 pm. Exhibit materials must be removed from the Combustible materials or explosives are not permitted. Stickers Rhinelander High School by 6:00 pm. or any other items may not be attached to walls. Exhibits may No children under the age of 12 are allowed in the exhibit area not exceed 10 feet in height. All electric cords and carpet must during set up or tear down operations Friday thru Sunday. be taped to the floor. Trash must be hidden from public view, including boxes, SECURITY: materials and supplies. Trash should be placed in receptacles The high school will be secured after show hours. All Exhibitors as often as needed to maintain a neat appearance during show should insure their exhibit against loss or damage before leaving hours. Exhibitors will incur a clean-up fee if the RACC finds it the building. All property of Exhibitors are to remain in his/her care, necessary to handle trash removal. custody and control. All materials and operations will comply with current Fire, Police HOLD HARMLESS: and General Welfare Laws of Government, rules of the The signer of this application (“Exhibitor”) hereby releases and Rhinelander High School and the Rhinelander Area Chamber of agrees to hold harmless NRG Media, the Rhinelander Area Commerce. Chamber of Commerce, and the School District of Rhinelander No smoking, alcoholic beverages or live animals are allowed in from any damage to undersigned’s property or any personal injury the school facility. which he/she or helpers may sustain while participating in the Hodag Home Show. Booth space shall not be assigned, sublet or shared with another business. Further, the Exhibitor agrees to abide by the rules for participation as listed in this agreement. The Exhibitor understands that failure RAFFLE PRIZES: to follow the policies and guidelines may result in expulsion from As part of the booth rental fee, please provide the Rhinelander the Hodag Home Show and face any legal action that may result Area Chamber one door prize that has at least a value of $25. from the Exhibitor’s actions. The Exhibitor agrees to be responsible Drawings for the door prizes will occur throughout the show. for all applicable local, state and federal taxes. The Exhibitor understands that the Chamber does not carry insurance to cover personal property, and that all exhibit materials and products CANCELLATION: related to the Hodag Home Show are stored and displayed at the NO REFUNDS WILL BE GIVEN . Exhibitor’s own risk. The Rhinelander Area Chamber of Commerce In the event of flood, fire, strike, riot, civil commotion, an act of suggests all Exhibitors maintain their own insurance. God, or other uncontrollable circumstance, that renders the EXHIBITOR GIVEAWAY ITEMS : Rhinelander High School unavailable for use within 10 days prior The Hodag Home Show Committee reserves the right to approve to the Hodag Home Show, exhibitors will receive a refund of 50% all items to be given away during the Hodag Home Show. This of the fee paid. includes, but is not limited to, items including buttons, yardsticks, balloons and food items. Prior approval of items to be distributed must be obtained in advance. 2012 HODAG HOME SHOW EXHIBITOR APPLICATION 2012 Hodag Home Show Booth Pricing: Booth Description Chamber Member Pricing Non-Member Pricing Gym: 10’ x 10’ $250 $400 Gym: 10’ x 20’ $400 $650 Common Area: 10’ x 20’ $600 $975 Craft Vendor: 10’ x 8’ (tables available for $25 $50 $80 clothed and $10 not clothed, please indicate if needed) Craft Vendor: 20’ x 8’ (tables available for $25 $100 $160 clothed & $10 not clothed, please indicate if needed) Outside Display (size dependent on participation): $500 $800 Food Vendor (Non Profit Organization): $50 $80 Food Vendor (For Profit Organization): $80 $125 Non-profit Organization: 10’ x 8’ (table provided $50 $80 upon request) Demonstrate Your Product or Service! The Chamber is offering Exhibitors the exclusive opportunity to demonstrate their product or service. This is a great opportunity to build relationships with local residents and show attendees. If you are interested in demonstrating your product or service at no cost to you, please check Yes. We will contact you to discuss details and scheduling. Yes, I want to Demonstrate My Product / Service No, thank you Please fully describe the products/services you will be exhibiting: Contact Person: Business Name: Business Mailing Address: Business City, State and Zip Code: Business Phone: Contact Email Address: Type of Booth Requesting: Number of Booths Requesting: one table can be provided at no cost, additional Number of Tables Needed tables are $25 clothed and $10 not clothed Do you need electricity? Please describe. Total Amount Enclosed Please Make Check Payable to RACC I have read, understand and accept the Instructions and Guidelines as outlined in the 2012 Hodag Home Show exhibitor application. I further understand and accept that if my payment is received by the RACC after January 20, 2012 I am not guaranteed inclusion in the 2012 Hodag Home Show marketing and advertising efforts. ___________________________________________________________________ ______________________ Signature and Title Date Inside and Out! Out! and Inside All You’ll Need for a Happy Home - - Home Happy a for Need You’ll All NEW LOCATION: Rhinelander High School School High Rhinelander LOCATION: NEW MARCH 24 and MARCH 25, 2012 2012 25, MARCH and 24 MARCH SHOW HOME HODAG 2012 edia Present the Present edia M NRG and Commerce of Chamber Area Rhinelander The PRSRT STD U.S. POSTAGE PAID RHINELANDER WI 54501 Rhinelander Area Chamber of Commerce Permit No. 302 Post Office Box 795 Rhinelander, WI 54501 ADDRESS SERVICE REQUESTED .
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