Hawera-Tangahoe Community Board Agenda
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SOUTH TARANAKI DISTRICT COUNCIL Hawera-Tangahoe Community Board Agenda Monday 19 August 2019 Council Chamber, Albion Street, Hāwera 4.30 pm South Taranaki Alive with opportunity H?wera-Tangahoe Community Board - Governance Information Governance Information Committee Members Ms Celine Filbee (Chairperson) Mr Mark Hayman (Deputy Chairperson) Mrs Diana Reid Mr Roydon Collingwood Councillor Gary Brown Roles of Community Boards Community Boards are set up under Section 49 of the Local Government Act 2002 (LGA 2002) and their role is detailed under section 52 of the LGA 2002 to: ∑ Represent and act as advocates for the interests of their community; ∑ Consider and report on all matters referred to it by the Council or any matter of interest or concern to the Community Board; ∑ Make an annual submission to the Council on expenditure within the community; ∑ Maintain an overview of services provided by the Council within the community; ∑ Act as a channel of communication between the community and Council; ∑ Undertake any other responsibilities delegated by the Council. Health and Safety Message In the event of an emergency, please follow the instructions of Council staff. If there is an earthquake – drop, cover and hold where possible. Please remain where you are until further instruction is given. Conflicts of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interest they might have. 2 H?wera-Tangahoe Community Board - Agenda Hāwera-Tangahoe Community Board – 19 August 2019 1. Apologies 2. Open Forum and Presentations 3. Confirmation of Minutes 3.1 Hāwera-Tangahoe Community Board 8 July 2019 .............................................. Page 6 4. Matters Arising 4.1 List printed on 9 August 2019 ............................................................................ Page 10 5. Extraordinary Business 6. Information Reports 6.1 Community Development Activity Report .......................................................... Page 12 6.2 District LibraryPlus Report – June and July 2019 .............................................. Page 19 6.3 Hāwera Facilities Usage Report - 2019/20 ........................................................ Page 24 7. Member’s Business Next Meeting Date: Monday 11 November 2019 3 H?wera-Tangahoe Community Board - Apologies 1 1. Apologies Leave of Absence The Board may grant a member leave of absence following an application from that member. Leave of absences will be held in the Public Excluded section of the meeting. 4 H?wera-Tangahoe Community Board - Open Forum and Presentations 2 2. Open Forum The Council has set aside time for members of the public to speak in the public forum at the commencement of each Council, Committee and Community Board meeting (up to 10 minutes per person/organisation) when these meetings are open to the public. Permission of the Mayor or Chairperson is required for any person wishing to speak at the public forum. 5 H?wera-Tangahoe Community Board - Confirmation of Minutes 3 Board Minutes To Hāwera-Tangahoe Community Board Date 19 August 2019 Subject Hāwera-Tangahoe Community Board – 8 July 2019 (This report shall not be construed as policy until adopted by full Council) Executive Summary 1. The Hāwera-Tangahoe Community Board met on 8 July 2019. The Hāwera-Tangahoe Community Board is being asked to confirm their minutes from 8 July 2019 as a true and correct record. Recommendation THAT the Hāwera-Tangahoe Community Board adopts the minutes from their meeting held on 8 July 2019 be confirmed as a true and correct record. Discussion 2. Officers will include additional commentary if required. f:\community boards\report - recieve board minutes ha.docx Page 1 of 1 Created on 29 November 2018 6 H?wera-Tangahoe Community Board - Confirmation of Minutes 68 3 Hāwera-Tangahoe Community Board Minutes of the Ordinary Meeting of the Hāwera-Tangahoe Community Board held in the Council Chamber, Albion Street, Hāwera on Monday 8 July 2019, commencing at 4.30 pm. PRESENT: Celine Filbee (Chairperson), Roydon Collingwood and Councillor Gary Brown. IN ATTENDANCE: Fiona Greenhill (Group Manager Community and Infrastructure Services), Ella Borrows (Community Development Advisor) and Julie Ingram (Support Services Administrator) and four members of the public. APOLOGIES: Mark Hayman and Diana Reid. RESOLUTION (Ms Filbee/Cr Brown) 29/19 HA THAT the apologies from Mr Hayman and Mrs Reid be received. CARRIED 1 Open Forum and Presentations 1.1 Angus McGrath and Daniel Gilmour, NZTA – State Highway 3 Roading Projects Mr McGrath stated their Business Case was to investigate safety along State Highway 3 (SH3) including SH3A between the 70km sign North of Hāwera and New Plymouth. They were including the towns that were along the road including Eltham and Normanby. They received a lot of feedback following the meetings held late 2018. Mr McGrath explained that they had made a list of improvements from the most expensive to the simple quick fixes and would narrow down the list before they release their draft business case and request public consultation. He stated that some of the suggestions would be speed limit reductions on the open roads. Mr Collingwood enquired how the speed limit changes we assessed. Mr McGrath replied that NZTA no longer evaluated the speed based on a points system of time travelled, the aim was for safety and if the road met certain criteria. 1.2 Wendy Foreman and Carol Curtis – Neighbourhood Support Funding Ms Foreman explained how Neighbourhood Support was looking at ways of self- funding to be a sustainable organisation. She stated that she had run Casino night fundraisers elsewhere in the past and had great success. Ms Forman stated they were only requesting funds to cover the hall hire and fuel for the ‘Safe driver’ facility. Ms Filbee asked how much they were charging for the event. Ms Foreman replied that the tickets were $25 per head and that included funny money and the entertainment. https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/hcb/Hāwera-Tangahoe Community Board Minutes 2019- 07-08.docx 7 H?wera-Tangahoe Community Board - Confirmation of Minutes 69 3 2 Confirmation of Minutes 2.1 Hāwera-Tangahoe Community Board Meeting held on 27 May 2019. RESOLUTION (Ms Filbee/Cr Brown) 30/19 HA THAT the minutes of the Hāwera-Tangahoe Community Board meeting held on 27 May 2019 be confirmed as a true and correct record. CARRIED 3 Funding Applications 3.1 Neighbourhood Support South Taranaki – Casino Night Fundraiser An application was received from Neighbourhood Support South Taranaki to assist with funding towards their Casino Night Fundraiser. RESOLUTION (Ms Filbee/Mr Collingwood) 31/19 HA THAT the Hāwera-Tangahoe Community Board allocates $554 towards Neighbourhood Support South Taranaki to assist with funding towards their Casino Night Fundraiser. CARRIED 4 Information Reports 4.1 Community Development Activity Report The report updated the Board on progress with community development projects and activities across the District and other items of interest. RESOLUTION (Ms Filbee/Mr Collingwood) 32/19 HA THAT the Hāwera-Tangahoe Community Board receives the Community Development Activity Report – 8 July 2019. CARRIED 4.2 District LibraryPlus Report – May 2019 The report covered the range of library activities and statistics across the District for May 2019. The Board discussed the success of the Comic book day and wondered how they could build on the success to encourage visitors to remain in Hāwera longer. The Board would like to talk to the LibraryPlus staff involved with how they could help. RESOLUTION (Cr Brown/Ms Filbee) 33/19 HA THAT the Hāwera-Tangahoe Community Board receives the District LibraryPlus Report – May 2019. CARRIED https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/hcb/Hāwera-Tangahoe Community Board Minutes 2019- 07-08.docx 8 H?wera-Tangahoe Community Board - Confirmation of Minutes 70 3 4.3 Hāwera Facilities Usage Report – 2018/19 The facility usage report summarised the total usage of a range of Council owned assets and services, within the South Taranaki District. RESOLUTION (Mr Collingwood/Cr Brown) 34/19 HA THAT the Hāwera-Tangahoe Community Board receives the Hāwera Facilities Usage Report – 2018/19. CARRIED 4.4 2019 Local Body Elections The report highlighted the important dates in association with the upcoming election. RESOLUTION (Ms Filbee/Mr Collingwood) 35/19 HA THAT the Hāwera-Tangahoe Community Board receives the 2019 Local Body Elections information report. CARRIED 5 Members Business The bricks from the A and P show façade were discussed as it had recently been in the media. The A&P organisation were asked if they wanted to ‘save’ the wall and they were not interested. The bricks were delivered to Peter Muller who is building a brick wall opposite the A&P show grounds gateway. The meeting concluded at 5.18 pm. Dated this day of 2019. …………………………………………. CHAIRPERSON https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/hcb/Hāwera-Tangahoe Community Board Minutes 2019- 07-08.docx 9 H?wera-Tangahoe Community Board - Matters Arising Hāwera-Tangahoe Community Board Matters Arising 4 Reference/Source Group Department Project Update Committee/Meeting Date Responsible (Team) Deadline Hāwera Town Centre Strategy Project The Policy Development Committee approved the The concept plans for Te Ramanui o Ruapūtahanga have been Preliminary Design plans at their meeting on 22 July and