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Patea Community Board Agenda Patea Community Board - Cover SOUTH TARANAKI DISTRICT COUNCIL Patea Community Board Agenda Wednesday 29 January 2020 Waverley Community Centre, Chester Street, Waverley 4.00 pm South Taranaki Alive with opportunity 1 Patea Community Board - Governance Information Governance Information Committee Members Ms Jacq Dwyer Ms Maria Ferris Ms Dianne Lance Ms Joanne Peacock Councillor Robert Northcott Roles of Community Boards Community Boards are set up under Section 49 of the Local Government Act 2002 (LGA 2002) and their role is detailed under section 52 of the LGA 2002 to: ∑ Represent and act as advocates for the interests of their community; ∑ Consider and report on all matters referred to it by the Council or any matter of interest or concern to the Community Board; ∑ Make an annual submission to the Council on expenditure within the community; ∑ Maintain an overview of services provided by the Council within the community; ∑ Act as a channel of communication between the community and Council; ∑ Undertake any other responsibilities delegated by the Council. Health and Safety Message In the event of an emergency, please follow the instructions of Council staff. If there is an earthquake – drop, cover and hold where possible. Please remain where you are until further instruction is given. Conflicts of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interest they might have. 2 Patea Community Board - Agenda Pātea Community Board – 29 January 2020 1. Apologies 2. Open Forum and Presentations 3. Confirmation Of Minutes 3.1 Pātea Community Board 13 November 2019 ...................................................... Page 6 4. Funding Application 4.1 Pātea RSA – Print books commending 100 years of Pātea RSA ...................... Page 12 5. Report 5.1 Local Discretionary Fund Criteria Report .......................................................... Page 17 6. Matters Arising 6.1 List printed on 21 January 2020 ....................................................................... Page 20 7. Information Reports 7.1 Community Development Activity Report ......................................................... Page 21 7.2 District LibraryPlus Report – October to December 2020 ................................. Page 29 7.3 Pātea Facilities Usage Report 2019/20 ............................................................ Page 34 Next Meeting Date: Wednesday 11 March 2020 – Hunter Shaw Building, Egmont Street, Pātea Elected Members Deadline: 26 February 2020 3 Patea Community Board - Apologies 1 1. Apologies Leave of Absence The Board may grant a member leave of absence following an application from that member. Leave of absences will be held in the Public Excluded section of the meeting. 4 Patea Community Board - Open Forum and Presentations 2 2. Open Forum and Presentations The Council has set aside time for members of the public to speak in the public forum at the commencement of each Council, Committee and Community Board meeting (up to 10 minutes per person/organisation) when these meetings are open to the public. Permission of the Mayor or Chairperson is required for any person wishing to speak at the public forum. 5 Patea Community Board - Confirmation of Minutes 3 Board Minutes To Pātea Community Board Date 29 January 2020 Subject Pātea Community Board – 13 November 2019 (This report shall not be construed as policy until adopted by full Council) Executive Summary 1. The Pātea Community Board met on 13 November 2019. The Pātea Community Board is being asked to confirm their minutes from 13 November 2019 as a true and correct record. Recommendation THAT the Pātea Community Board adopts the minutes from their meeting held on 13 November 2019 be confirmed as a true and correct record. Discussion 2. Officers will include additional commentary if required. c:\users\sa-bb-~1\appdata\local\temp\bcl technologies\easypdf 7\@bcl@ac0fb04b\@[email protected] Page 1 of 1 Created on 5 November 2019 6 Patea Community Board - Confirmation of Minutes 1 3 Pātea Community Board Minutes of the Ordinary Meeting of the Pātea Community Board held at the Hunter Shaw Building, Egmont Street, Pātea on Wednesday 13 November 2019, commencing at 4.00 pm. PRESENT: Jacq Dwyer, Dianne Lance, Joanne Peacock, Maria Ferris and Councillor Robert Northcott. IN ATTENDANCE: Mayor Phil Nixon, Waid Crockett (Chief Executive), Fiona Greenhill (Group Manager Community and Infrastructure Services), Claire Symes (Community Development Manager), Janine Maruera (Community Development Advisor), Sara Dymond (Governance Officer) and eight members of the public. APOLOGIES: Nil. 1 Reports 1.1 Community Board Appointments The Community Board were required to make the election of the chairperson and the deputy chairperson by using a voting system. The Community Board were also required to appoint a representative on the Creative Communities Assessment Committee, Policy and Strategy Committee and the Pātea Harbour Endowment Fund Committee. RESOLUTION (Cr Northcott/Ms Lance) 38/19 PA THAT the Pātea Community Board a) Adopts on System B as its voting system when electing the Chairperson and Deputy Chairperson of a community board. CARRIED RESOLUTION (Ms Lance/Ms Ferris) 39/19 PA THAT the Pātea Community Board a) Appoints Ms Jacq Dwyer as the Community Board Chairperson for the 2019- 22 triennium. CARRIED Ms Jacq Dwyer accepted her position as Chairperson and chaired the remainder of the meeting. RESOLUTION (Ms Ferris/Cr Northcott) 40/19 PA THAT the Pātea Community Board a) Appoints Ms Dianne Lance as the Community Board Deputy Chairperson for the 2019-22 triennium. CARRIED https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/pcb/Pātea Community Board Minutes 2019-11-13.docx 7 Patea Community Board - Confirmation of Minutes 2 3 RESOLUTION (Cr Northcott/Ms Peacock) 41/19 PA THAT the Pātea Community Board a) Appoints Ms Jacq Dwyer as the Community Board representative on the Creative Communities Assessment Committee. CARRIED RESOLUTION (Cr Northcott/Ms Ferris) 42/19 PA THAT the Pātea Community Board a) Appoints Ms Jacq Dwyer as the Community Board representative on the Policy and Strategy Committee. CARRIED RESOLUTION (Ms Ferris/Ms Lance) 43/19 PA THAT the Pātea Community Board a) Appoints Ms Joanne Peacock as the Community Board representative on the Pātea Harbour Endowment Fund Committee. CARRIED 2 Open Forum and Presentations 2.1 Gillian Rio and Melva Tucker – Paepae in the Park Ms Rio spoke in support of their funding application and explained that funding would assist with the hire of backline instruments such as a drumkit, base amplifier, guitars and music stands for musicians who performed on the day. 2.2 Kristina Forsberg - Pātea Kindergarten The team at the Pātea Kindergarten had fundraised for seven years to make improvements to the kindergarten which was still in original condition since being built in 1968. The project had been divided into three phases with phase one including a teacher’s office as it was currently located in a portacom, bag room, art resources room to store art equipment and a kitchen for better interaction with the children. Phase two included a children’s bathroom, laundry and accessibility facilities and phase three the administration office, cleaner’s cupboard, front entrance and insulation. 2.3 Alan Caple – Pātea Community Patrol The Pātea Community Patrol had gained greater support from the police. A public meeting was being encouraged as a public relations exercise to gauge what the community wanted from the police. Senior Sergeant Kyle Davie would be invited to this meeting. Mr Crockett commented on roaming dogs highlighting that it was important for people to take photographs of the roaming dogs and their surroundings. The local postie would be issued with a camera to help with issues. https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/pcb/Pātea Community Board Minutes 2019-11-13.docx 8 Patea Community Board - Confirmation of Minutes 3 3 The welfare of some horses in Pātea were a concern of the Board. 2.4 Nukumaru Station Road Update At the request of Councillor Brian Rook, Ms Greenhill provided an update on progress on the Nukumaru Station Road project. Progress had been slower than expected however to date three agreements had been signed for the official sale of land required for the project. Negotiations with property owners continued prior to moving onto the next step. Progress had been made with the detailed design drawings. 2.5 Jacq Dwyer - Pātea Pou Project (Project Reef Life) Ms Dwyer had worked alongside Ms Karen Pratt (Project Reed Life), Michaela Stoneman and in collaboration with the Pātea Area School, designed cut out steel artwork (ocean themed) that would be suspended to the existing site and poles on the way to the Beach. The poles were being painted the following Friday with the help of six Pātea Area School students. 2.6 Councillor Robert Northcott – Tabled letter Mr Mark Scott proposed a Pātea Beautification project that involved the painting of ocean themed murals throughout Pātea as a way to enhance the image of the town. Several property owners had offered their buildings and blank walls for this project. 3 Confirmation of Minutes 3.1 Pātea Community Board Meeting held on 21 August 2019. The minutes were being provided for their information only. The Pātea Community Board were not required to receive these minutes. The trees along the Pātea River Historic Walkway had been felled. A working bee would be organised to cut and distribute firewood to community members in need. Volunteers and machinery would be sought to undertake this. 4 Reports 4.1 Adoption of Standing Orders The Community Board were required to operate in accordance with standing orders for the conduct of its meetings. The Community Board were also required to adopt procedures for speaking and moving motions. RESOLUTION (Cr Northcott/Ms Ferris) 44/19 PA THAT the Pātea Community Board a) Adopts the Local Government New Zealand’s Standing Orders for Community Boards. b) Adopts Section 22 Option C for speaking and moving motions.
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